Library Manager (HEA) - Chief Archivist 

(July 31, 2025)

Position Title - Library Manager (HEA) - Chief Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Library Manager

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $106,000 - $115,000

Job Title: Library Manager (HEA) - Chief Archivist

Job ID: 30470

Location: City College of New York

Regular/Temporary: Regular

POSITION DETAILS

The Library Manager - Chief Archivist is vital to the day‐to‐day operations and long‐term advancement of the Dominican Archives at the CUNY Dominican Studies Institute. Accordingly, the role of Library Manager - Chief Archivist is on the Higher Education Associate (HEA) line. The candidate selected for this position will be responsible for all aspects of the Archives, including the records management, collection development, survey, accession, arrangement, description, preservation, exhibition, and access to the Institute’s archival holdings. These duties are to be managed and executed in accordance with current national archival standards and practices. The post holder is also tasked with refining and implementing policies and procedures in support of the collections, including the Dominican Archives’ disaster recovery plan, which should be reviewed annually.

The Library Manager - Chief Archivist will be responsible for effective faculty and staff management, including onboarding, training and development, performance management, and promotion processes. The post holder will be responsible for providing in-service training to staff, interns and work‐study students assigned to the Archives. The candidate will make the archival content available to researchers, including the development of descriptive guides, the analysis of content, publication of finding aids, and the development of digital products. The selected candidate will also represent the CUNY DSI Archives at public programs and at professional conferences and seminars, to further share and promote CUNY DSI’s archival collections and educational programs by way of exhibition and publication opportunities.

The candidate will identify additional funding opportunities and undertake grant proposal writing. The Library Manager - Chief Archivist will seek opportunities to create new collaborations with other entities to bring visibility to current holdings and to increase the likelihood of new donations of collections by coordinating the logistical planning of the acceptance of such donations. The post holder is responsible for maintaining an active, up‐to‐date Archives Advisory Committee, for preparing grant proposals for the benefit of the Archives, and periodic and annual reports. The Library Manager - Chief Archivist will oversee outreach programs, for both students and the general public, such as classes, workshops, lectures, tours and exhibits related to the CUNY DSI Archives.

Campus-Specific Information and Duties:

Under administrative direction, with great latitude for the exercise of independent judgment and initiative per‐forms highly managerial and professional archival work of considerable difficulty and responsibility, administers the Institute’s archival program including the survey, accession, arrangement, cataloguing, preservation, exhibition, and use of archival materials. Oversees the construction and administers the operations and security of the archival facility. Coordinates educational and public outreach programs, such as tours, workshops, lectures, and classes. Develops and implements policies, rules, procedures relating to the archival program.

Advises the Director on matters related to the archival policies and practices.

Prepares and implements grant proposals for the accession, processing, preservation and use of archives.

Participates in activities of the Archives Advisory Committee.

Plans, organizes, directs and coordinates the operations of Archives.

Oversees staff and faculty management, including onboarding, training and development, performance reviews, and promotion processes.

Provides in‐service training to staff, interns and work study students assigned to the Archives.

Provides expert advice on the equipment and automation needs.

Represents the archives at public programs and at professional conferences and seminars.

Oversees the construction, maintenance, security and operations of the archival facility.

Other administrative duties as assigned or necessary.

QUALIFICATIONS

Bachelor's Degree and six years' related experience required; MLS degree and/or Master's in a related field may be substituted for a portion of the experience requirement.

Preferred Qualifications:

Extensive knowledge of archival theory, principles, and practices, including accessioning, arrangement, description, and preservation of materials.

Strong leadership and managerial skills to oversee operations, supervise staff, and coordinate with faculty and institutional partners.

Excellent written and verbal communication skills for policy development, grant writing, and public outreach.

Ability to exercise independent judgment and initiative in high‐level administrative decision‐making.

Experience with archival facility planning and management, including security, maintenance, and infrastructure oversight.

Skilled in developing and leading educational and public programming, such as tours, lectures, and workshops.

Proficiency with archival technologies and automation tools, and ability to assess equipment and digital needs.

Strong project management and organizational abilities, including handling multiple priorities and meetings deadlines.

Grant development and administration expertise, particularly related to archival preservation and access.

Capacity to represent the archive professionally at public events, conferences, and within advisory committees.

A Master's degree in archival administration, history, political science, library science, public administration, or a related field and five years of experience as a professional archivist or records manager, including two years in a supervisory or managerial capacity.

A Bachelor Degree in archival administration, history, political science, library science, public administration, or a related field and seven years of experience as a professional archivist or records manager, including two years in a supervisory or managerial capacity.

A satisfactory equivalent of education and experience as described above. However, all candidates must have at least a bachelor degree and the required managerial experience.

CUNY TITLE OVERVIEW

Manages a Library unit or major service area.

- Manages one or more services such as Circulation, Access/User Services, or Library Technology

- Working closely with the Chief Librarian and faculty, recommends and implements long- and short-term plans for library services

- Evaluates innovative technologies, databases, and methodologies, makes recommendations related to same and participates in their acquisition

- Participates in acquiring materials in all formats and media

- Assists in developing and monitoring Library policies and user service standards

- Conducts outreach and training activities related to assigned area(s)

- Supervises and/or trains staff, students, and others assigned to the library

- May perform highly specialized work in one or more library disciplines, such as archives, technology and systems, etc.

- May serve as Office Manager, managing financial operations and budgets, equipment, technology, security and building maintenance requirements

- Performs related duties as assigned.

CUNY TITLE

Higher Education Associate

FLSA

Exempt

COMPENSATION AND BENEFITS

Salary Range: $106,439 - $114,353. Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

If you are viewing this job posting in CUNYfirst, please click on "Apply Now" on the bottom of this page and follow the instructions.

If you are viewing this job posting externally, please apply as follows

Go to www.cuny.edu and click on "Employment"

Click "Search job listings "Click on "More options to search for CUNY jobs

Search for Job Opening ID number: 30470

Click on the "Apply Now" button and follow the instructions.

PLEASE NOTE THAT YOU MUST UPLOAD A COVER LETTER AND RESUME AS ONE DOCUMENT IN ANY OF THE FOLLOWING FORMATS: doc, .docx, .pdf, .rtf, or text format.

CLOSING DATE

September 16, 2025.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

https://cuny.jobs/new-york-ny/library-manager-hea-chief-archivist/D4A1F313499141E383601E5539A51BFF/job/

Archives Intern

(July 31, 2025)

Position Title - Archives Intern

Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.- Senior Manager of Research & Archives and Archivist

Position Type - Paid Internship

Does this position satisfy requirements for course credits? - No

Hourly wage range - $18- $25

How to Apply

Please submit a resume and cover letter to jobs.archives@islaa.org. Applications will be

reviewed on a rolling basis until the position is filled.

Position Summary

The Institute for Studies on Latin American Art (ISLAA) seeks an Archives Intern for a six-

month, full-time temporary position. This internship is designed for current MLIS students or

recent graduates in archival studies who are based in New York and have a demonstrated interest in modern and contemporary Latin American art.

Working under the supervision of the Senior Manager of Research & Archives and the Archivist, the intern will gain hands-on experience in archival processing and description, while supporting ISLAA’s mission to preserve and increase visibility and access to Latin American art archives.

This opportunity is dedicated to providing an immersive experience to learn about the practice of preserving the life and practice of artists.

Key Responsibilities

● Conduct collection surveys of large and small unprocessed archival collections and

artist files

● Complete assigned tasks that will take place at our offsite facility in Long Island City

and main location in Tribeca.

● Physically arrange (sorting and labeling containers) and describe archival collections

at the folder level.

● Input descriptive data and container locations into ArchivesSpace

● Handle archival materials with care

● Reporting progress to supervisors on a weekly basis

Qualifications and Requirements

● A master’s degree in Library Science, Archival Science, or amidst completing an

MLIS degree from an accredited institution is required.

● Advanced Spanish or higher (reading and spoken). Portuguese is helpful but not

required.

● Demonstrated interest in Latin American art

● Familiarity with archival collection management systems. Preferred experience with

ArchivesSpace

● Excellent communication skills, both written and verbal, are necessary. Candidates

must demonstrate the ability to pay close attention to detail and organize effectively.

● Ability to work collaboratively with members with fellow interns and Archives team

● Willingness to learn, take initiative and work independently.

● Must be able to lift and carry boxes up to approximately 40 lbs.

https://metro.org/jobs/archives-intern/

Digital Curator and Processor of the Afkhami Collection

(July 28, 2025)

Position Title - Digital Curator and Processor of the Afkhami Collection

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Head of Archival Processing

Position Type - Full-time, term

Benefits -Yes

Salary Range - $76,000 - $85,000

As the Minister for Women Affairs in Iran’s pre-revolutionary government, Mahnaz Afkhami led some of the most progressive reforms for women’s advancement anywhere in the world. Later in exile after the Islamic Revolution, she founded the Women’s Learning Partnership, among other leading organizations, working with changemakers in the Global South to raise the status of women. The Afkhami Collection contains more than 150 cubic feet of manuscript materials and 6,250 published works on Iran’s past and present. The majority of these materials are in Farsi or a mix of Farsi and English.

The Digital Curator and Processor of the Afkhami Collection is a full-time one-year term position (with the possibility of renewal). The Digital Curator and Processor is responsible for the arrangement and description of the manuscript holdings of Mahnaz Afkhami and her late husband, Dr. Golam Reza Afkhami, as well as the archives of the Foundation for Iranian Studies. This position will also work closely with the donor to select and describe analog content for digitization. The digital curator will describe digitized and born-digital content that will be posted on a future website or an online exhibition. The Afkhami Collection is located within the Booth Family Center for Special Collections at the Georgetown University Library. Reporting to the Head of Archival Processing, the Digital Curator and Processor will:

Initiate the arranging and describing of the manuscript holdings.

Assist in producing a DACS (Describing Archives: A Content Standard)-compliant finding aid, making it publicly available online via ArchivesSpace.

Assist in identifying materials to be digitized and curating born-digital content that will be posted on the Library’s digital platforms–including DigitalGeorgetown, the Library website, an online exhibition, and on other platforms for potential use in digital humanities projects.

To apply: Please go to https://georgetown.wd1.myworkdayjobs.com/en-US/Georgetown_Admin_Careers/job/Main-Campus/Digital-Curator-and-Processor-of-the-Afkhami-Collection_JR22769

Temporary Archivist

(July, 16, 2025)

Position Title - Temporary Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Senior Archivist

Position Type - Part-time, term

Benefits - No

Hourly wage range - $36 - $40

Tusk Strategies is a 35-person team of some of the most talented and tenacious political, communications, and policy strategists in the country. For over a decade, we have worked with leading startups, established companies, and organizations willing to think creatively and challenge the status quo. In the archives space, Tusk Strategies assists clients with contract archiving projects. This position is being reposted as the client’s needs have changed.

The Role.

Tusk Strategies is looking for a temporary Archivist to oversee an ongoing corporate archiving project for an India-based client. The Archivist will assist the client with research, interviews, reports, recommendations, and any other project-related tasks that might arise. You will be responsible for the following:

Researching the history of the company and building out their timeline of key moments, milestones, and products.

Editing and/or writing reports.

Conducting stakeholder interviews.

Providing the client with recommendations based on industry best practices and the client’s needs.

Directing and liaising with the on-the-ground archiving team.

Assisting with any other client needs that may arise including, but not limited to developing: workflows, processing plans, digital library system selection requirements and use cases, metadata schema, cataloging guidelines, and narrative or curatorial projects.

Must comply with weekly reporting requirements to Tusk Strategies and designated manager.

What we look for from you.

MLIS

Experience with metadata schema, cataloging, and controlled vocabularies

Experience working with a CMS, DAM, or digital preservation system

Knowledge of and experience with digital archiving and/or digital preservation

Strong research, writing, and communication skills

Attention to detail

Previous experience working on client projects is a plus

Knowledge of Indian languages and/or culture is a plus

Must be able to dedicate at least 6 months to the position, and be flexible to work remote or hybrid as needed.

This temporary position is classified as part-time. You must be available to dedicate 15-20 hours per week, Monday-Friday to Tusk Strategies. Work hours are flexible between the hours of 9am and 6pm ET.

This position pays $37.50 per hour.

Please send your resume and cover letter to evanie@tuskholdings.com above to apply.

Tusk Strategies is proud to be an Equal Employment Opportunity employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law.

If you require reasonable accommodation to participate in this hiring process, please direct your inquiries to Evanie Peters, HR Generalist, at evanie@tuskholdings.com. Please include the job title you are applying to in the subject line. Only requests related to accommodations will receive a response.

To Apply: Please submit your resume to evanie@tuskholdings.com

Project Archivist 

(July, 1, 2025)

Position Title - Project Archivist - 97 Orchard Street Construction Archives

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Collections Manager

Position Type - Part-time, term

Benefits - No

Hourly wage range - $25 - $30

The Tenement Museum seeks a contract project archivist to survey the records related to a recently completed construction project at 97 Orchard Street. This construction project—which aimed to maintain the building’s structural integrity and historic fabric while increasing visitor access—broke ground in August 2022. The project’s affiliated records include research from the early 2000s that informed the development of the Museum’s 2015 “Preservation Action Plan”, as well as construction documentation including professional correspondence, invoices and receipts, construction drawings, conditions assessments and conservation reports, photographs, fundraising records, meeting minutes, contracts, regulatory agency approvals, and more.

The expected outcome of this project will be a completed survey of the construction archives in preparation for future item-level processing, and integration into the Museum’s Permanent Collection Archives. The Tenement Museum’s project goals are to: (1) gain intellectual control over the 97 Orchard Street preservation project collection, (2) make the collection accessible to Tenement Museum staff and visiting researchers, and (3) improve the long-term preservation of the collection’s content. The project will be supervised by the Tenement Museum’s Collections Manager, under the direction of the Senior Director of Curatorial Affairs.

Qualifications:

• Hold an ALA-accredited MLS or MA degree focused on archives and records management
• Knowledge of archival theory and practice with 1-3 years of processing, arrangement, and description experience
• Knowledge of best practices in handling and preservation of archival material.
• Experience working with institutional archives and collections preferred
• Ability to work well independently and collaboratively in a team environment.
• Ability to lift and move 40lb boxes on and off shelves.

To Apply, please send single page resume and brief cover letter to ldubin@tenement.org

Archives Assistant 

(June 20, 2025)

Position Title - Archives Assistant

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists. - Senior Archivist

Position Type - Part-time, term

Benefits - No

Hourly wage range - $36 - $40

Tusk Strategies is a 35-person team of some of the most talented and tenacious political, communications, and policy strategists in the country. For over a decade, we have worked with leading startups, established companies, and organizations willing to think creatively and challenge the status quo. Under the company’s Senior Archivist, Tusk Strategies assists clients with contract archiving projects.

The Role.

Tusk Strategies is looking for a temporary Archives Assistant to assist the Senior Archivist with an ongoing corporate archiving project for an India-based client. This role will assist the client with research, interviews, reports, recommendations, and any other project-related tasks that might arise. You will be responsible for the following:

Researching the history of the company and building out their timeline of key moments, milestones, and products.

Editing and/or writing reports.

Conducting stakeholder interviews.

Providing the client with recommendations based on industry best practices and the client’s needs.

Directing and liaising with the on-the-ground archiving team.

Assisting with any other client needs that may arise including, but not limited to developing: workflows, processing plans, digital library system selection requirements and use cases, metadata schema, cataloging guidelines, and narrative or curatorial projects.

Must comply with weekly reporting requirements to Tusk Strategies and designated manager.

What we look for from you.

Experience with metadata schema, cataloging, and controlled vocabularies

Experience working with a CMS, DAM, or digital preservation system

Strong research, writing, and communication skills

Attention to detail

Previous experience working on client projects is a plus

Knowledge of Indian languages and/or culture is a plus

Must be able to dedicate at least 6 months to the position, and be flexible to work remote or hybrid as needed.

This temporary position is classified as part-time. You must be available to dedicate 15-20 hours per week, Monday-Friday to Tusk Strategies. Work hours are flexible between the hours of 9am and 6pm ET.

This position pays $37.50 per hour.

Tusk Strategies is proud to be an Equal Employment Opportunity employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law.

If you require reasonable accommodation to participate in this hiring process, please direct your inquiries to Evanie Peters, HR Generalist, at evanie@tuskholdings.com. Please include the job title you are applying to in the subject line. Only requests related to accommodations will receive a response.

Archivist 

(June, 12, 2025)

Position Title - Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Archivist

Position Type - Full-time, Permanent

Benefits - Yes

Salary Range - $66,000 - $75,000

The Archivist will handle the preservation and management of historical records, including physical and digital materials for the Diocese of Brooklyn. The Archivist will be responsible for organizing, describing, and making archival collections accessible, often focusing on research, genealogy, and institutional history. This role often involves collaborating with various Diocesan offices, parishes, schools and the public.

The Archivist will handle the preservation and management of historical records, including physical and digital materials for the Diocese of Brooklyn. The Archivist will be responsible for organizing, describing, and making archival collections accessible, often focusing on research, genealogy, and institutional history. This role often involves collaborating with various Diocesan offices, parishes, schools and the public.

DUTIES AND RESPONSIBILITIES

• Assessing the historical significance of materials, implement preservation measures and organize collections for efficient retrieval.
• Appraise, preserve, arrange, and describe physical and born-digital archival collections, create finding aids for these collections in line with professional standards and best practices, rehousing and applying basic preservation measures as appropriate, creating data base records, etc.
• Arrange and organize spaces and items to properly maintain the print, photographic, media holdings and to allow for efficient retrieval.
• Evaluate the print, photographic and media holdings of the archives for their value and relation to the history and mission of the Diocese.
• Implement and establish where necessary, policies and procedures for the professional operation of the archives, along with all necessary forms.
• Ensure the proper preservation of artifacts and written records.
• Ensure the records of permanent historical value are transferred to archives regularly.
• Train and supervise archival staff and volunteers.
• Collaborate with other diocesan departments and external organizations.
• Conduct research and assist researchers with access to archival materials.
• Maintain up-to-date knowledge of archival best practices and technologies.
• Serve as resource person for requests for research and other information from internal and external sources.
• Develop and responsibly manage the archive budget.
• Maximize the archive space for areas to carry out the various functions and needs of the Diocese Archives.
• Other duties as assigned.

Qualifications

EDUCATION AND EXPERIENCE

• Master’s degree in Archival studies, History, Library Science or a related field.
• Certified Archivist or SAA A&D or DAS certificate preferred.
• Minimum of three (3) years’ experience in archival management.
• Minimum of two (2) years’ supervisory experience.

REQUIRED SKILLS AND ABILITIES

• Proficiency in current trends and practices in digital management and preservation techniques for archival materials.
• Knowledge of records retention guidelines and best practices.
• Experience with industry standard tools, descriptive schemas and style sheets (i.e., EAD, DACS).
• Previous supervisory experience (regular staff, student workers, interns, and volunteers.)
• Familiarity with and openness to utilizing social media to introduce collections to a broader audience.
• Experience with database management software, including Microsoft 365, and archival programs (ArchivesSpace, Archivists' Toolkit, Preservica, etc.)
• Ability and willingness to lift boxes and other materials weighing up to 40 lbs.
• Ability to stand on stools/ladders.
• Exceptional research, written, and verbal communication skills.
• Strong organizational and time management abilities.
• Valid driver’s license and dependable vehicle required.
• Ability to travel within the geographic boundaries of the Diocese of Brooklyn, primarily Brooklyn and Queens.
• Knowledge of Privacy and Confidentiality laws, regulations and best practices
• Ability to treat confidential information with appropriate discretion.
• A practicing Roman Catholic in good standing and in-depth knowledge of the doctrines, teachings, and traditions of the Roman Catholic Church, preferred.

https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=86082&clientkey=793E90CC50108D35FB44A1FB727A040A

Photo Archivist 

(June 9, 2025)

Position Title - Photo Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director of Collections and Archives

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $45,000 - $55,000

PHOTO ARCHIVIST

FT/Salary

Professional

Cooperstown, NY, US

Salary Range: $45,000.00 To $58,000.00 Annually

WHY THE NATIONAL BASEBALL HALL OF FAME AND MUSEUM?

Working at the National Baseball Hall of Fame is a career experience unlike any other. Every member of our team is a steward of the game’s history. Our mission is simple – we preserve history, honor excellence and connect generations. These six words define our commitment to giving fans and visitors a home to celebrate the game and its history, honor the all-time greats, and make memories that will last a lifetime.

To best fulfill our mission we prioritize people, and that starts with our own team. We deeply value and support our dedicated team members. We provide a respectful and inclusive workplace. We work to foster connection, grow, and cultivate talent, and provide flexibility to best support the health and well-being of our staff – all while having fun along the way.

If you are a baseball fan, a fan of museums, a student of history, love arts and culture, or someone who appreciates the unique connections that sports can create, this could be the team for you!

THE COOPERSTOWN PITCH.

Located on Main Street in the heart of picturesque Cooperstown, New York, the National Baseball Hall of Fame and Museum opened its doors for the first time on June 12, 1939, and has grown to become one of the country’s most popular destinations. The Hall of Fame is the home of the game’s treasures, where the magic of baseball’s stories and legends are passed on from generation to generation.

With its character and charm, the Village of Cooperstown is an American treasure. For many Cooperstown means baseball, but it also offers golf, shopping and dining, hiking, biking, snowmobile trails, a pristine lake, unique museums, world-class arts, and a wide array of craft beverages.

To check out more information about living and working in Cooperstown, please visit: https://www.cooperstownny.org/about-cooperstown/

OUR COMMITMENT TO DIVERSITY, EQUITY, ACCESSIBILITY & INCLUSION.

We’re looking to recruit, hire, and collaborate with people of all backgrounds to help us build a team with varied perspectives and experiences. We are committed to cultivating a diverse, inclusive, welcoming, and supportive environment for all and are proud to be an Equal Opportunity Employer

OVERVIEW:

The National Baseball Hall of Fame and Museum’s (NBHOFM) archives are an integral component of its collections and provides a major public resource for the study of the history of baseball, past and present. The NBHOFM seeks a Photo Archivist who can work collaboratively across departments, and who can strengthen and develop the activities of the photo archives including preservation, digitization, and access standards for archival collections in a museum setting.

Reporting to the Director of Collections and Archives, the Photo Archivist will work collaboratively with the Museum’s collections and archival teams to manage the institution’s vast photographic resources. Collections include, but are not limited to prints, negatives, and born-digital images. The Photo Archivist will be tasked with organizing, inventorying, processing, digitizing, and providing access to these collections. Other tasks include collection care, photo reference, acquisitions, exhibition support, and collaboration with members of the Museum Affairs, PR/Marketing, Retail, Membership, and other institutional colleagues. The Photo Archivist will work in tandem with the collections, archives, and library teams to assist in the migration to and management of the museum’s database, Collective Access.

POSITION TYPE:

This is a full-time, benefit eligible position that will work in-person at the National Baseball Hall of Fame and Museum in Cooperstown, NY. The salary range for this position is $45,000-58,000. Benefits associated with this position include health insurance, dental insurance, life insurance, medical/dental FSA, retirement, and paid time off (vacation, sick, holidays). This position reports to the VP of Museum Affairs.

KEY DUTIES AND RESPONSIBILITIES:

• Oversee the preservation and safe keeping of the institution’s photo collections, including handling, storage, conservation and security.
• Work with the Collections, Archive, and Library teams to integrate existing and newly digitized items from the photo archives into Collective Access, the Museum’s Digital Collections catalog.
• Assist in the development of departmental strategies for digitizing and accessing photographic collections.
• Respond to photo research inquiries (both in-house and external) and manage rights and reproduction requests related to the photo archives collections.
• Conduct and share research related to photo collections.
• Engage with curation, exhibitions, education and community engagement teams to present items from the collection as part of exhibitions, tours, educational outreach, and events.
• Serve as a core member of the archives acquisition team. Serve as the point of contact with donors of photographic materials. Prepare potential donations for review by the committee.
• Assist in other duties as assigned by the senior staff to support the operations and activities of the collections and museum affairs teams.
• Participate in training and supervision of collections interns, docents, and volunteers as needed.

QUALIFICATIONS

EDUCATION AND EXPERIENCE:

• 4-6 years professional work experience in archives, special collections, or in museums required.
• Undergraduate degree in History, Anthropology, or Library and Archive Science required, master’s degree preferred.
• Knowledge of baseball history a plus.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Flexibility and aptitude to work as a collaborative team player with colleagues, volunteers and the public.
• Excellent communication skills, both written and interpersonal.
• Appreciation of the Museum’s mission and ability to be an effective representative.
• Knowledge of current issues and practices in museum-based photo archives, including the best practice procedures for managing, maintaining and preserving both digital and physical photo archival records and collections.
• Ability to work some nights, early mornings and weekends as events and meetings required.
• Proficiency in both Mac/PC and MS Office, Google Apps, Adobe, and archival information systems such as Archive Space. Knowledge of Collective Access or similar museum database is desired.
• Ability to lift to 40 pounds.

TYPICAL PHYSICAL DEMANDS:

Must be able to move 40 pounds with or without accommodations and perform repetitive actions over time. Must be able to work in a seated position for majority of workday.

OTHER DUTIES:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=9ef7529e-16d2-401e-adde-98646092b842&ccId=19000101_000001&jobId=563308&lang=en_US

Systems Archivist 

(June 6, 2025)

Position Title - Systems Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director of Metadata and Discovery Services

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $66,000 - $75,000

The Center for Jewish History seeks a diligent, practical individual to become our Systems Archivist. The newly created position will complement our Systems Librarian but focus instead on archival description and digital access to archival materials. Responsibilities include management and troubleshooting related to our shared archives information management system, ArchivesSpace (https://archives.cjh.org/), as well as coordinating remediation projects, training staff, and maintaining documentation on behalf of our Partner institutions. The successful candidate will be able to develop and promote best practices related to systems-based archival description used to access archival materials available online and in The Lillian Goldman Reading Room (https://search.cjh.org/).

The Systems Archivist is part of a team of information professionals at the Center and will report to the Director of Metadata & Discovery Services. Metadata & Discovery Services is tasked with coordinating the interoperability and integration between shared Center library systems that control, describe, preserve, and provide access to the rich physical and digital holdings on behalf of our five Partner institutions. The Systems Archivist will collaborate closely with Partner archivists, our service provider Lyrasis, and other in-house stakeholders to ensure that our Partners’ archival holdings, available at the Center, are under intellectual control, discoverable, and accurately described.

Responsibilities:

*Oversees the maintenance of ArchivesSpace and peripheral tools related to the description and discovery of the physical, digitized and born-digital archival holdings of the Partners and Center.

*Troubleshoots and resolves issues with the web-based application and/or archival description in collaboration with Lyrasis and colleagues in Metadata and Discovery Services.

*Utilizes and tests a variety of strategies to programmatically extract and manipulate archival description to aid in remediation projects and greater intellectual control of archival resources.

*Develops, refines, and documents workflows to effectively describe physical and digital archival holdings within shared Center library systems and externally with data-sharing partners or platforms.

Required Qualifications:

*Master’s in Library and Information Science from an ALA-accredited library school, accredited graduate degree in archival science, or with a specialization in archives.

*3-5 years’ experience working within an archival or a special library setting using archival management or library systems.

*Commitment to programmatic and systems-based solutions for correcting and optimizing archival description in ArchivesSpace and across shared library systems.

*Basic competency with Python and/or Application Programming Interface (APIs).

*Strong background in archival description and standards (such as DACS, EAD, EAC-CPF, and/or MARC) and familiarity with controlled vocabularies and authority files.

*Capable of fostering collaboration within a consortia-like environment and developing diplomatic, adaptable approaches to creating and enhancing archival description within shared library systems.

*Comfort balancing daily tasks and strategic, longer-term systems-based projects and priorities.

Preferred Qualifications:

*Previous administrative responsibilities within ArchivesSpace, another archival collection management system, or digital asset management system.

*Interest in the ethical application of artificial intelligence tools to archival description and developing new approaches to increasing access to archival materials.

*Comprehension of and comfort with descriptive metadata across library systems (Aleph (Ex Libris), Rosetta (Ex Libris), EMu (Axiell), ArchivesSpace (Lyrasis), Primo (Ex Libris)) including ability to crosswalk data from different formats.

*Experience providing access to multilingual collections in any of the following languages: Hebrew, Yiddish, German, or Russian.

https://www.cjh.org/about/employment-opportunities

Review of applications will begin immediately. For priority consideration, please submit cover letter, resume, and contact information for three references to Eric Fritzler at eafritzler@cjh.org. Applications will be accepted until the position is filled. No phone calls please.

Lead Archivist

(May 29, 2025)

Position Title - Lead Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Managing Director

Position Type - Full-time, term

Benefits - Yes

Salary Range -$76,000 - $85,000

The Winthrop Group is conducting a personnel search for a full-time Lead Archivist to work in the business archives of a Fortune 500 company. This is a 24-month contract with the potential for extension, subject to client requirements and other considerations. The Lead Archivist will be based onsite at the company’s headquarters in New York City, with some work at an offsite storage facility in New Jersey. For further details, please click the link to the official job posting on our website.

he Winthrop Group is conducting a personnel search for a full-time Lead Archivist to work in the business archives of a Fortune 500 company. This is a 24-month contract with the potential for extension, subject to client requirements and other considerations. The Lead Archivist will be based onsite at the company’s headquarters in New York City, with some work at an offsite storage facility in New Jersey. Employment is subject to a background screening and signing a non-disclosure agreement.

Position Summary

The Lead Archivist will be responsible for upgrading the operations and services of the Archives, implementing a prioritized workplan that aligns with organizational priorities, and managing the day-to-day operations of the Archives. Tasks will include archival processing, digitization management, fulfilling reference requests, and supporting special projects. The Lead Archivist will serve as the primary onsite contact for client stakeholders and will collaborate closely with other Winthrop colleagues.

Key Responsibilities

Initial Assessment and Planning

Meet with stakeholders to understand priorities, aspirations, and opportunities for the Archives

Evaluate inventories, processes, and work completed to date for potential improvements

Survey physical and digital collections to assess arrangement and description, identify processing/digitization priorities, preservation concerns, and collection strengths and weaknesses

Prepare recommendations and prioritized workplan in collaboration with Winthrop team

Upgrade Operations and Archival Services

Establish and/or revise workflows and other processes to expand access, use, and preservation

Develop Mission Statement, Access Policy, and Collecting Policy

Process archival materials and develop finding aids and other access tools

Respond to reference requests and conduct archival research

Promote heritage communications and outreach through content development, exhibits, tours, writing, and anniversary projects

Digital Archives & Digitization

Implement a new ACMS in coordination with Digital Archivist and selected vendor IT team

Expand access by improving metadata, discovery tools, and online resources

Manage digitization of high-priority materials by outsourced vendor

Develop and implement a process for transferring and processing born-digital assets to the Archives

Advise, as needed, on software needs for collection management, exhibits, digital asset management, and digital preservation

Collection Storage & Space Planning

Develop plan for onsite collections storage and workspace

Oversee onsite and offsite storage in collaboration with Facilities and offsite storage vendor

Coordinate transfer of records to/from offsite storage, as needed, with offsite vendor

Communications & Stakeholder Engagement

Act as primary liaison between the archives, client stakeholders, and Winthrop team

Meet on regular basis

Submit brief monthly status updates

Troubleshoot and resolve issues in coordination with Winthrop team and client liaison

Required Qualifications

MLS/MLIS with a concentration in archives or other graduate degree with Certificate in Archival Studies or ACA certification

Minimum of 5+ years of professional experience in archives

Minimum of 1 year in a supervisory or leadership role

Project management experience

Substantial archival processing experience

Demonstrated track record of implementing archival standards and best practices

Knowledge of preservation and conservation standards for archival collections

Capacity to manage time effectively in a dynamic, high-paced corporate setting while maintaining productivity and attention to detail

Excellent interpersonal skills and ability to communicate with precision and clarity, both orally and in writing, and collaborate with multiple teams across a large organization

Unwavering commitment to privacy and confidentiality

Proven experience working independently and collaboratively with non-archivist stakeholders

Capacity to evaluate the effectiveness of archival services and adapt to changing user needs and/or priorities

Proficiency with Microsoft Office suite and software for organizing, managing, and preserving archival collections

Ability to lift boxes weighing up to 40 pounds

Preferred Skills

Experience working in business archives or corporate setting

Experience managing or launching an archival program

Knowledge of and/or interest in the history of banking and financial services

Compensation & Benefits

Annual: $72,000 - $90,000 commensurate with experience. Includes strong benefits package (health, dental, and vision) and life insurance. All full-time Winthrop employees receive paid time off and annual funding and support for professional development.

Application Instructions

To apply, please send a cover letter, resume, writing sample, and contact information for three references to careers@winthropgroup.com with the subject line “Lead Archivist – New York City”

About The Winthrop Group

Founded in 1982, The Winthrop Group provides professional archives and history services to nonprofits, businesses, foundations, museums, educational institutions, performing arts organizations, families, and individuals. We help our clients capture, organize, preserve, and learn from their pasts, creating valuable resources of knowledge and insight with a multitude of practical applications.

EEO Statement

Winthrop welcomes applicants of all backgrounds and experiences and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, veteran status, or ability. Members of communities historically underrepresented in the archival profession are encouraged to apply.

https://winthropgroup.com/about/page/career-opportunities#lead-archivist-nyc