Archivist

(December 2, 2025)

Position Title - Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- VP for Planning & Principal Giving

Position Type - Part-time, permanent

Benefits - No

Hourly wage range - $31 - $35

The Xavier Archivist is responsible for managing and preserving Xavier’s historical records and artifacts, ensuring their accessibility to support the needs of alumni and staff. Reporting to the Vice President for Planning and Principal Giving, the Archivist will contribute to the ongoing development and success of Xavier by promoting an appreciation for our rich history.

Position Description: Part-Time Archivist

Reports to: Vice President for Planning and Principal Giving

The Archivist is responsible for managing and preserving Xavier’s historical records and artifacts, ensuring their accessibility to support the needs of alumni and staff. Reporting to

the Vice President for Planning and Principal Giving, the Archivist will contribute to the ongoing development and success of Xavier by promoting an appreciation for our rich history.

Type: Part-time; 5 hours/week with the potential for additional hours for special projects and initiatives

Start Date: January 15th (flexible)

Compensation: Commensurate with experience; minimum of $30 per hour

Responsibilities:

• Organize and process archival materials, including preservation and in some cases digitization of documents, photographs and other artifacts
• Maintain the system for cataloging and tracking the location of archival materials
• Respond to research requests from alumni, staff and external researchers in a timely manner
• Collaborate with school staff to identify and acquire new materials for the archives and then reviewing and cataloguing those materials
• Design and implement periodic exhibits or presentations showcasing the school’s history for special events or alumni gatherings
• Stay current on best practices and trends in archival management

Qualifications:

• Bachelor’s degree in Library Science, Archives Management, History or related field; Master’s degree preferred
• Minimum of two years’ experience working with archival materials and knowledge of preservation and conservation issues for a variety of materials, including paper, photographs and textiles
• Strong organizational, research and project management skills, including attention to detail and deadlines
• Excellent written and verbal communication skills

Proficiency with digital archival systems and tools

• Highly proficient in Google Suite and Microsoft Office Suite
• Familiarity with the Roman Catholic Church and the history and values of the Society of Jesus is a plus

To apply, please submit a cover letter and resume to: archivistsearch@xavierhs.org by December 22, 2025.

https://www.xavierhs.org/fs/resource-manager/view/ace2a6b2-4447-41dd-b3b7-4e09184cdd8a