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As a service to our members (and potential members) ART’s site will post jobs here as they come in. Postings will remain on the site for three months or until filled, whichever comes first.

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ART takes no responsibility for the postings placed here, nor will the organization play mediator between applicants and employers. If you wish to apply for a position, please follow the contact information listed in each posting, and good luck!

Current Openings 

  • Thursday, March 01, 2018 5:49 PM | Anonymous member (Administrator)

    Archival Intern (Paid, Summer) 
    (March 1, 2018)

    The New-York Historical Society has a position for an Archival Intern for its Summer 2018 internship program. The program runs full-time from June 11-August 6 (with some flexibility in dates and hours), and the intern will be paid a $3,000 stipend.

    The Archives Intern will work under the supervision of the Head of Archival Processing to process one or more manuscript collections held in the Library of the New-York Historical Society. The internship emphasizes archival description, including writing historical, scope, arrangement, and other notes for the collection; identifying significant content in the archival material; establishing name and subject access terms with controlled vocabularies; documenting the records in the collection management system; and generating a DACS-compliant, on-line finding aid using that system. The internship will also involve physical processing, including arrangement of the materials and basic conservation practices, such as rehousing.

    To be eligible for the internship, the candidate must be currently enrolled in, or a recent graduate of, an MLIS or equivalent program with a concentration in archives; must have completed at least an introductory archival course; and have a general familiarity with and interest in U.S. history.

    Deadline for applications: March 13, 2018.

    Please see the application instructions at http://www.nyhistory.org/careers/college-and-graduate-internships. Follow the link at that site to apply on-line for the Archives Intern position.

  • Tuesday, February 27, 2018 7:21 PM | Anonymous member (Administrator)

    Associate Director, Special Collections and University Archives (SCUA) 
    (February 27, 2018)

    Rutgers University Libraries seek an experienced, innovative, and technologically savvy administrator to lead Special Collections and University Archives (SCUA). Reporting to the Assistant Vice President for Information Services and Director of New Brunswick Libraries, this position provides vision, leadership, and direction for a team of professional archivists and conservation specialists, with the goal of strengthening the visibility, accessibility, and impact of Rutgers University–New Brunswick’s nationally and internationally recognized special collections and archives. The Associate Director is responsible for developing comprehensive and mission-oriented digital and collections strategies that reflect current best practices and for initiating services and programs that meet the needs of our users and stakeholders. This is a highly visible position that is actively involved—in collaboration with the Rutgers Foundation, Libraries leadership, and other external partners—in donor cultivation, fundraising, grant writing, and outreach. The Associate Director will develop a deep understanding and appreciation of SCUA’s collections and identify forward-looking and synergistic opportunities and partnerships that advance the university’s mission.

    SCUA holds Rutgers University Libraries’ premier unique primary source collections. Divisions include the prestigious Sinclair New Jersey Collection, Manuscripts Collection, Rare Books Collection, University Archives Collection, and other special collections such as maps, broadsides, pictorial materials, newspapers, and ephemera. SCUA is also home to the William Eliot Griffis Collection on Meiji Japan and Japanese overseas students and the collected papers of Congressman Rush Holt, Jr., Congressman William J. Hughes, and Senator Frank R. Lautenberg. SCUA’s offices—including a busy reading room; a full-service, onsite conservation and digitization lab; and two exhibit spaces—are located in the Archibald S. Alexander Library on Rutgers–New Brunswick’s College Avenue campus.

    SCUA’s collections are heavily used by Rutgers undergraduate and graduate classes, by researchers ranging from international scholars to members of the New Brunswick community, and in ongoing digitization projects at Rutgers, in the state of New Jersey, and beyond. In fiscal year 2017, the SCUA reading room had over 1,000 visitors and reference staff answered over 1,700 questions. SCUA librarians and archivists continue to build world-class collections that document all aspects of New Jersey, the history of Rutgers University, and strategic areas that support the curriculum and the university’s priorities. SCUA has an active exhibitions and public program schedule that highlights SCUA’s collections and seeks to bring new constituents into the library.


    • Provides leadership, vision, and oversight for the development, arrangement and description, digitization, preservation, and conservation of special collections and university archives in a variety of formats.
    • Articulates and implements a strategic focus for the development of collections, fostering donor relationships, developing procedures for the arrangement and description of collections, and overseeing physical and digital preservation operations.
    • Fosters professional growth and accomplishment for library faculty and staff; holds direct responsibility for personnel matters including the recruitment, appointment, and evaluation of librarians and archivists with faculty status, full-time staff, and student and hourly support staff.
    • Prioritizes, assigns, and directs projects and workflows to ensure the units’ priorities are achieved in accordance with deadlines and budget allowances.
    • Plans, administers, and manages unit resources, services, and operations including the unit budget and external resources, e.g. gifts and grants.
    • Develops, implements, and assesses programming to further promote knowledge, encourage teaching and research use of the collections, and increase engagement with the academic and general communities.
    • Participates in national, regional, and local archival organizations.
    • Serves as a member of the New Brunswick Libraries (NBL) Steering Committee, the leadership group for NBL.

    The Associate Director is a senior faculty member and administrator who plays a critical role in the appointment, reappointment, and promotion of library faculty and must qualify for tenure on appointment. The successful candidate must demonstrate a record of professional achievement through scholarly research relevant to academic librarianship, including publications, presentations, and participation and leadership in the work of relevant professional associations, particularly on the national level.

    Required: A master’s degree in library, information, or archival sciences from an ALA-accredited institution and a minimum of five years of successful and increasingly responsible experience in special collections administration, collection development, and management. Working knowledge of appropriate technologies for managing, processing, digitizing, and making discoverable primary sources and other rare or unique material is essential. Excellent interpersonal, communication, and organizational skills; the ability to work both independently and in a collegial environment; and experience working effectively with a diverse clientele are also required. Candidates must have successful experience managing budgets; strong project management experience; and evidence of successful donor relations, fundraising, and/or grant-writing experience. Familiarity with intellectual property issues related to special collections and archives is necessary. Candidates must demonstrate accomplishments in scholarly research and publication commensurate with acquiring tenure at an academic institution. The successful candidate must be eligible to work in the United States. Visa sponsorship is not available for this position.

    Preferred: A second master’s degree in a subject area and a research portfolio that includes the administration of special collections and archives; experience implementing emerging technologies in a special collections environment.

    SALARY: Salary will be commensurate with qualifications and experience.

    STATUS/BENEFITS: Faculty status with a calendar year appointment. Benefits include retirement plans; life/health insurance; prescription drug, dental, and eyeglass plans; tuition remission; and 22 days of vacation.

    LIBRARY PROFILE: Rutgers, The State University of New Jersey, is a leading national research university and the state of New Jersey’s preeminent, comprehensive public institution of higher education. Chartered in 1766 as Queen’s College, Rutgers is the eighth oldest higher education institution in the United States, a land-grant university, and a member of the Association of American Universities, the Big Ten, and the CIC. More than 67,000 students and 22,000 faculty and staff learn, work, and serve the public at Rutgers locations across New Jersey and around the world. Rutgers includes Rutgers University–New Brunswick, Rutgers Biomedical and Health Sciences, Rutgers University–Newark, and Rutgers University–Camden. Rutgers comprises 33 schools and colleges and is home to more than 300 research centers and institutes. The university is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to providing services, solutions, and clinical care that help individuals and the local, national, and global communities where they live.

    As the flagship of Rutgers University, Rutgers–New Brunswick supports over 41,000 graduate and undergraduate students in approximately 100 undergraduate programs, more than 80 graduate/professional programs, and 60 doctoral programs. Ranked by US News & World Report as among the top 25 public universities, Rutgers–New Brunswick is classified as an R1 Doctoral University (highest research activity) by the Carnegie Classification. Spanning New Brunswick, Piscataway, and adjacent towns in central New Jersey, Rutgers–New Brunswick is located at the center of the Boston to Washington, DC, corridor, with easy access to New York and Philadelphia by public transit.

    Rutgers University Libraries are the intellectual center of the university—serving all members of the university community, supporting all disciplines, and playing a key role in advancing student learning and faculty research. The Libraries serve Rutgers–New Brunswick, Rutgers–Newark, Rutgers–Camden, and Rutgers Biomedical and Health Sciences. The Libraries have a highly valued staff of about 300, who are committed to developing innovations in undergraduate support, information control, and digital initiatives. The Libraries operate with a budget of $34 million and have outstanding collections, especially in New Jerseyana and jazz. Collectively, the Libraries’ holdings include more than 4.8 million volumes. The Libraries hold memberships in ARL, CNI, CRL, Lyrasis, Metro, NERL, VALE, SPARC, and the Coalition of Open Access Policy Institutions; use SirsiDynix and OCLC as primary bibliographic utilities; and utilize a Fedora-based institutional repository.

    Special Collections and University Archives (SCUA) collects, preserves, and makes available rare, unique, or specialized sources to support study and research in the humanities and social sciences; New Jersey state, local, and cultural history; and the history of Rutgers University.

    For more information about Rutgers University Libraries, please check the Libraries website: https://www.libraries.rutgers.edu/

    Rutgers, the State University of New Jersey, is an Equal Opportunity / Affirmative Action Employer. Qualified applicants will be considered for employment without regard to race, creed, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, genetic information, protected veteran status, military service or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other

    terms and conditions of employment.

    The Libraries are strongly and actively committed to diversity, and seek candidates who will contribute creatively to the University’s multicultural environment.


  • Monday, February 26, 2018 10:12 PM | Anonymous member (Administrator)

    Vilna Collections Project Manager
    (February 26, 2018)

    The YIVO Institute for Jewish Research seeks a skilled, innovative, and knowledgeable professional with experience in project management and archival and library metadata practices for the position of Project Manager for the Edward Blank YIVO Vilna Collections Project, a 7-year initiative, now in its 3rd year, to process, conserve, digitize, and make accessible online archival materials and books in YIVO’s archives and library in New York and archival materials and books in Vilnius, Lithuania, where YIVO is carrying out a joint project with the Martynas Mažvydas National Library, Lithuanian Central State Archives and the Wroblewski Library of the Lithuanian Academy of Sciences.

    Manages general daily operations of the Edward Blank YIVO Vilna Collections Project (further: the Project), maintains its budget and documentation. Creates and supervises the workflow for Project-related personnel. Coordinates cooperation on the Project with the partner institutions in Lithuania, which may include travel to Vilnius, Lithuania, for the project purposes. Leads the work on customization and adaptation of Archon and Aleph information management platforms, and digitization for the needs of the Project, including training and hiring of personnel and purchase of necessary equipment.


    • Create archival and library work assignments for project, including staff and interns
    • Maintain project schedules - monthly, yearly, and 7-year project work plan
    • Maintain annual and multi-year project budgets for NY and Vilnius sides of the project, including a combined budget
    • Track project expenses
    • Process invoices, including wire transfers to Lithuania
    • Maintain list of archival collections and their status
    • Maintain up-to-date workflow, authority lists, and guidelines for archival and library work
    • Maintain list of closed collections and distribute bi-monthly Track work of archivists and librarians
    • Convene regular workflow meetings with the lead members of archival and library team and informational meetings of the entire team
    • Integrate all of the components of the project into a unified work plan and produce integrated reports for team, CEO, CFO
    • Assist with the preparation of grant proposals related to the Project
    • Maintain and update folders with essential project documents
    • Serve as liaison to the digitization vendors
    • Coordinate hiring and training of personnel for the project, purchase and installation of digitization and other equipment in coordination with the Director of the Archives and Library and Director of the Digital Initiatives
    • Schedule courier pickups and deliveries
    • Schedule regular conference calls with the Lithuanian partners
    • Coordinate ingestion of digital files into the Digital Assets Management system of the Center for Jewish History (CJH) and their transfer to the Edward Blank YIVO Vilna Collections online portal
    • Monitor digital storage requirements
    • Work with the Director of the Digital Initiatives and the Director of the Library and Archives on the Project’s website portal
    • Work on customizing and adaptation of the collection management platforms (Archon/Archives Space, Aleph) for the Project;
    • Serve as liaison to CJH in all relevant project matters


    Education and training:

    Master’s degree in Library Information Science from ALA-accredited institution with concentration on archives, and additional professional development.

    Work experience:

    • At least 5 years of full time professional work in a special library or archival setting processing large collections, and several years’ experience in supervising other employees’ work and collaboration within a major library or archives’ project
    • Minimum of 3 years of professional metadata creation in an academic or research institution;
    • Significant experience in managing project budgets;
    • Significant experience in managing digitization and digital preservation projects;
    • Experience of work with principles and details of authority control;
    • Experience of work with collection management systems.

    Skills and abilities:

    • Demonstrated knowledge of MARC, DACS, METS, Dublin Core, EAD and other metadata formats and standards;
    • Knowledge of discovery tools and related metadata practices in a library or archival context;
    • Knowledge of XML and HTML, of digitization protocols, and principles of web design;
    • Proficiency in MS Word suite;
    • Excellent written and verbal communication skills;
    • Must work well as a part of a team, including the international project partners;
    • Foreign language skills (Russian, Yiddish, Hebrew, Polish, Lithuanian) are a plus.

    YIVO is an Equal Employment Opportunity Employer.

    Please send a letter of application which addresses how you meet the basic qualifications for this position; résumé; and names, e-mail addresses, and telephone numbers of three references who can be contacted, to Roberta Newman, Director of Digital Initiatives, rnewman@yivo.cjh.org.

  • Wednesday, February 14, 2018 10:36 PM | Anonymous member (Administrator)
    Project Archivist

    (February 14, 2018)

    The Center for Book Arts seeks an individual knowledgeable in printmaking to oversee the documentation and management of the Center’s print holdings within its Fine Arts Collections. This is a temporary part-time grant-funded position to be completed within 2018.


    Document, organize, and describe prints holdings (primarily prints, broadsides and oversize items) in the Center’s Fine Arts Collection

    Perform original and copy cataloging using Collective Access database

    Scan or photograph works and upload into the collection management system

    Create housing for works

    Track progress for grant reporting


    Required education: BA in art history, printmaking, or related field

    Experience in cataloging and/or special collections management or experience in a print studio strongly preferred

    Ability to identify and differentiate various printing methods

    Experience in the physical handling works on paper

    Proficient with Microsoft Excel

    Experience with Photoshop, scanners, and photography preferred

    Experience with Collective Access or other database system preferred

    Proactive and self-motivated

    To Apply: Send cover letter and resume via email to jobs@centerforbookarts.org with the subject matter “Print Specialist”. Applications are being reviewed as they come in.

  • Saturday, February 10, 2018 3:16 PM | Anonymous member (Administrator)

    Project Archivist
    (February 10, 2018)

    The Isaac Hicks papers document the mercantile activities of this New York City Quaker between 1791-1808, and, to a lesser extent, his retirement from 1809-1820. At more than thirty-five linear feet, Hicks’s papers include an estimated 10,000 letters received, letterbooks, cargo manifests and other shipping records, financing arrangements such as debt obligations, ledgers, journals, legal documents such as contracts and protests, insurance policies, and other manuscript records primarily concerning his dry goods trade. N-YHS has received a grant to fully process and describe this important collection.

    The New-York Historical Society Library is seeking a Project Archivist to process the Isaac Hicks papers. The project will place emphasis on preparing a finding aid with rich description, including correspondents, commercial firms, and the ships and shipping concerns documented in the collection. The Project Archivist will also be responsible, in consultation with N-YHS’s conservator, for taking basic conservation steps, such as opening and securing tri-folded documents and rehousing as needed.


    The position is part-time employment, paid $27.00 per hour.

    Education Requirements:

    ALA-accredited MLIS or equivalent degree, with concentration in archival studies. Current students on schedule to graduate in May 2018 are also encouraged to apply.

    To Apply: Send cover letter, resume, and a finding aid writing sample (or a link to an on-line sample) to resumes@nyhistory.org. In the subject line please reference the specific job title to ensure your resume is forwarded properly.

  • Wednesday, February 07, 2018 7:36 PM | Anonymous member (Administrator)

    (February 7, 2018)

    Jack Shainman


    Gallery is seeking an archives intern to begin immediately and work three to five days per week with a minimum commitment of three months.

    Ideal candidate is organized and experienced in digital asset management and the Adobe Creative Suite. Must have strong writing and communication skills and an ability to work in a fast-paced environment while maintaining precise attention to detail.


    - Assist in maintaining digital archive and on-site physical library

    - Catalog out physical library in ArtBase

    - Request images and catalogs from non-gallery exhibitions

    - Create press paste-ups using Photoshop

    - Additional archive projects


    - Strong command of Photoshop

    - Working knowledge of Art Base or Filemaker Pr. Preferred

    To Apply: Please email your cover letter and résumé and write Archives Intern in the subject line of the email to rebecca@jackshainman.com

  • Wednesday, February 07, 2018 7:33 PM | Anonymous member (Administrator)
    Digitization Specialist (grant-funded)

    (February 7, 2018)

    Baruch College is currently seeking applicants for a Digitization Specialist position in its Archives and Special Collections Division. The Digitization Specialist will assist with a grant-funded project beginning in early February and extending through the end of June 2018. The Digitization Specialist will work on a full-time basis to digitize and provide access to print materials in the Institute of Public Administration (IPA) Collection. The IPA was an educational and consulting organization with roots going back to 1906, whose aims were the creation of an efficient, honest and professional government. As the position is grant-funded, no benefits are available (aside from New York State-mandated accrued sick leave).

    The successful candidate will work in collaboration with the Digital Initiatives Librarian, the Digitization Project Team Lead, and colleagues to implement and follow a work plan for the digitization project; establish and refine workflows for the capture and storage of digital objects; input metadata; supervise student workers; conduct scanning according to established best practices; and provide quality control on scans.

    Qualifications: previous experience digitizing print collections; basic knowledge and understanding of operating digital cameras, familiarity with metadata and archival description standards (DACS, EAD, MODS, METS, and Dublin Core); knowledge of best practices for preservation of, and access to, digital collections; working knowledge with ArchivesSpace or similar collection management software tools; and experience with Microsoft Excel and with Adobe Photoshop and Bridge.

    Requirements: The successful candidate will have a Master's in Library Science (MLS) or closely related discipline. This position requires at least two years of experience working on digitization projects and managing workflows.

    Applications will be accepted through Monday, February 12, 2018. Interested applicants should send a resume and cover letter to Sandra.Roff@baruch.cuny.edu.

  • Tuesday, February 06, 2018 9:49 PM | Anonymous member (Administrator)

    Photo Metadata Internship
    (February 6, 2018)

    Pace Gallery, Research & Archives department is looking for a photo metadata intern to assist our photo archives team with creating and editing existing metadata for current and legacy photography collections. Qualified candidates should be personable, accountable, and have an interest in archiving and metadata management in the art world. This is a fantastic opportunity for hands-on experience in archival and art cataloging practices.

    Candidates should be currently enrolled in or be a recent graduate of an MLIS program or related masters field and have knowledge of basic library service and archival principles. Additional knowledge of bibliographic research and cataloging, digitization projects, archival processing, and interest in modern and contemporary art is helpful.

    This is a paid internship with a flexible Monday through Friday, 10:00AM to 5:00PM, schedule. The internship will ideally continue until the end of semester (mid-June).


    • Assist with photo metadata management with our Photo Archives Team
    • Perform batch processing and ingestion of digital asset management system (DAM)


    • Enrolled in Library/Information Science or Archives Program or other equivalent degree
    • Available for a minimum16 hours/week (schedule is flexible)
    • Familiarity with library/archives practices and basic cataloging standards
    • Experience using a digital asset management system, content management system, or other structured database
    • Knowledge of proper care and handling of photos, slides, negatives, and other paper-based materials
    • Excellent written and verbal communication skills

    Application Instructions

    Interested candidates should submit a cover letter and resume to jobs@pacegallery.com, with ‘Pace R&A Photo Metadata Internship’ in the subject line. No phone calls please.

    Pace is proud to be an equal opportunity employer and will consider all qualified applicants regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, Veteran status, or any other legally protected status.

  • Monday, February 05, 2018 9:31 PM | Anonymous member (Administrator)

    Assistant Archivist
    (February 5, 2018)

    The Archives of the Archdiocese of New York serves as the final repository for the historical records of the Archdiocese, including the papers of 10 former bishops; materials related to various offices and groups within the Archdiocese; records of special events, such as papal visits; and historical materials from the parishes of the Archdiocese. These collections are comprised of correspondence, personal papers, photographs, publications, historical artifacts, audio-visual material, and other items. The mission of the Archives is to document the history of the Archdiocese by collecting and preserving these materials, and making them available to Archdiocesan priests and employees, as well as members of the scholarly community, authors, and other interested persons who seek to evaluate the difference that the Archdiocese had made on the Church and the society as a whole.

    Professional Level: 1+ year(s) experience

    Direct Supervisor: Archivist of the Archdiocese of New York


    Arrange and describe collections of the Archives of the Archdiocese of New York, under the guidance of the Archivist and in accordance with professional archival standards

    Assist with research requests from various Diocesan departments and parishes and the general public ranging from institutional research to genealogy

    Interact with researchers in a professional, helpful manner

    Contribute to the Archives’ online presence, including updating social media accounts and providing information for the website

    Work with the Archivist to design and implement at least one new historical exhibit per calendar year to be displayed in the museum space of the Archives, with a corresponding digital exhibit for the Archives’ Omeka site (online)

    Participate in outreach and professional development through active participation in professional organizations and conferences

    Standards of Performance:

    Continue to organize and make available Finding Aids for collections held in the Archdiocese

    Promptly respond to all reference requests from parishes and offices within the Archdiocese as well as outside researchers

    Open at least one new on-site exhibit per year

    Develop yearly goals for the Archives that relate to both its mission and the work of the larger Archdiocese

    Oversee the budget for the Archives and the work of all staff

    Position Requirements:

    Education: Master’s degree in Archival Studies or equivalent required

    1+ year(s) in Archives or related field

    Driver’s license required

    Proficient in MS Office Suite; familiarity with archival terms and software

    Ability and willingness to lift boxes weighing up to 40 lbs

    To Apply: Please send Resume and cover letter to Kate.feighery@archny.org

  • Friday, February 02, 2018 9:14 PM | Anonymous member (Administrator)

    Part-Time Assistant to the Archives 
    (February 2, 2018)

    The Irving Penn Foundation was established to promote knowledge and understanding of the artistic legacy of Irving Penn, including the diversity of techniques, mediums, and subject matter the artist explored.

    The Foundation is seeking a part-time (20 hours per week) archive assistant to work closely with staff for a three month period, assisting with projects involving the photography collection. Responsibilities will include the inventory and organization of artworks and their preparation for transport. Recent graduates are encouraged to apply.


    - Undergraduate or Graduate Degree (Art Conservation, Art History, Library Science, Studio Arts preferred).

    - Must possess outstanding work ethic.

    - Exercise utmost care and respect for fine art prints and precious materials.

    - Experience handling artwork preferred, but not required.

    - Adhere to strict Foundation procedures for workplace confidentiality.

    Location: Brooklyn, NY

    Tentative start date: March 2018

    E-mail your application to: jobs@irvingpenn.org

    No phone calls please.

    Applicants must be able to interview in person or by phone.

    Please write a brief, one-page cover letter expressing your interest in working with the Foundation. Include your resume with current work and academic experience, as well as 2 references which may be personal and academic.

questions? communications@nycarchivists.org
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