Log in

Posting a Job

To post an opportunity, please use our Job Submission Form.

For any inquiries about your listing, contact: jobs@nycarchivists.org. 

As a service to our members (and potential members) ART’s site will post jobs here as they come in. Postings will remain on the site for three months or until filled, whichever comes first.

For Advertisers

Please make your announcements as concise as possible.

Please update your information with us when necessary – if a position has been filled, kindly inform the jobs list coordinator so the posting can be removed. If three months has expired since your job was posted, and you would like to continue to advertise the job, let us know.  Please contact the jobs list coordinator with any new information or other issues at jobs@nycarchivists.org.

ART takes no responsibility for the postings placed here, nor will the organization play mediator between applicants and employers. If you wish to apply for a position, please follow the contact information listed in each posting, and good luck!

Current Openings 

  • Wednesday, May 29, 2019 7:53 PM | Laura DeMuro (Administrator)


    (May 29, 2019)

    Whirl-i-Gig is a growing Brooklyn-based firm that develops and supports open-source software for the capture, preservation and dissemination of museum, archival and research knowledge. Our open-source products include CollectiveAccess (https://collectiveaccess.org), software for management and presentation of museum and archival collections; Inquisite, a platform supporting preservation and reuse of collected scientific and humanities data sets; and the Exchange, an environment fostering interaction between students, educators and the public with works of art. We provide consulting, software development and hosting services around these products to a diverse group of museums, foundations, universities and other non-profits worldwide.

    Job description

    Whirl-i-Gig seeks to add a creative and collaborative consultant to our team of software designers, developers and system architects as we set out to create the next generation of responsive web and mobile platforms for museum, archival and scientific informatics. You will work directly with museums, universities and cultural organizations to define projects, craft efficient and effective solutions, and oversee implementation, deployment and ongoing support.

    Responsibilities include:

    · Manage projects through their entire lifecycle, from initial proposal through discovery, design, implementation, deployment and post-delivery support.

    · Design solutions that fulfill client requirements, respect accepted international standards and conform to technical and logistical constraints.

    · Develop and document processes for transformation and migration of client data in myriad forms.

    · Work closely with clients to implement solutions created in accordance with their requirements.

    · Train and support clients and the larger user community in Whirl-i-Gig’s open-source products.

    · Collaborate closely with other team members (software developers, system administrators, other consultants) to ensure that Whirl-i-Gig’s products continue to adhere to international standards, best practices and emerging client needs.

    · Document software and processes.

    · Demonstrate Whirl-i-Gig products to users, clients and potential clients.

    Whirl-i-Gig provides a friendly, flexible work environment. The position is full-time, permanent and salaried. Compensation will be commensurate with experience and skills and includes employee health and retirement (401k) benefits. Direct interaction with clients across a wide range of disciplines and the use of emerging technologies means the position also offers opportunities for professional development and growth, including attending conferences. Infrequent travel for on-site client meetings, conferences and related activities may be required.


    · Master of Library Science, Information Science, Archival or Museums Studies or equivalent degree; or 2+ years of relevant work experience in museums, archives or informatics.

    · Familiarity with drafting project specifications, work plans and cost estimates.

    · Self-motivated with ability to self-direct exploration of new technologies.

    · Experience with widely employed metadata standards such as EAD, METS, PREMIS, DACS, VRA Core and Darwin Core.

    · Strong written and oral English communication skills.

    · Legal residency with work authorization.

    Recommended skills

    · Knowledge of digital preservation concepts, practices and standards.

    · Familarity with data formats such as XML and JSON.

    · Familiarity with requirements for providing online access to museum, archival and/or research data.

    · Working familiarity with Git version control software and GitHub-provided services.

    How to apply

    Please send your cover letter and resumé to jobs@whirl-i-gig.com and reference job posting 2019-04. Only those candidates selected for an interview will be contacted.

    Whirl-i-Gig does not discriminate on the basis of race, color, religion, gender identity or expression, national origin, age, sexual orientation, marital status or disability. Please note that our office is not wheelchair accessible.

  • Wednesday, May 29, 2019 7:52 PM | Laura DeMuro (Administrator)

    Picture Collection Specialist 

    (May 29, 2019)

    The Picture Collection, home to the LIFE Photo Archive, is hiring an enthusiastic and dedicated content management specialist to support the description and monetization of Meredith’s millions of historical photographs. You’ll work with us to provide images and assets to our internal and external partners, including brand licensing, editorial licensing, fine art galleries, researchers, and other stakeholders.


    Reporting to the Director, communicate and coordinate with brand licensing, gallery, and editorial partners to research, approve, and traffic images for assigned projects


    Scan original LIFE magazine negatives and/or prints, research and write caption notes, retouch, and upload to our various digital platforms and image partners to support monetization


    Manage daily product approvals and questions from our merchandise partners, including curating images and suggesting themes


    Assist the Director and Manager with collections analysis, exhibition preparation, gallery sales, licensing requests, photographer returns, and other duties


    Improve existing metadata and workflows in our internal archives database, Merlin


    Other research and support duties as assigned


    Bachelor’s Degree in Library Science, Museum Studies, or a related field


    At least one year working with photo assets at a large organization, preferably in media

    Specific Knowledge, Skills and Abilities:

    Strong writing skills and ability to describe images clearly and succinctly

    Knowledge of digital asset management systems; Photoshop; and Excel

    The ability to learn new systems and manage multiple assignments

    Problem solving ability and a self-starter attitude

    To Apply: Go to https://meredith.wd5.myworkdayjobs.com/EXT/job/New-York--NY-225-Liberty/Picture-Collection-Specialist_JR07091

  • Wednesday, May 29, 2019 7:48 PM | Laura DeMuro (Administrator)

    Special Collections Librarian

    (May 29, 2019)

    Weill Cornell Medicine, located in Manhattan’s Upper East Side, seeks a Special Collections Librarian for the Oskar Diethelm Library, part of The DeWitt Wallace Institute for the History of Psychiatry.

    The Oskar Diethelm Library is a special collection of over 35,000 volumes on the history of psychiatry and related disciplines. The library includes materials in English, French, and German dealing with psychiatry, psychology, psychoanalysis, mesmerism, spiritualism, phrenology, witchcraft and related topics. Some volumes date as far back as the 15th century. Journal holdings include long back runs of psychiatric journals as well as current journals dealing with the history of medicine, psychiatry and psychology. Archival and manuscript collections include records of several psychiatric organizations as well as the papers of prominent psychiatrists and psychoanalysts.


    The person in this full-time librarian position is responsible for all functions of library operation:

    • Provide reference services to researchers.
    • Identify and purchase rare books and new books related to the history of psychiatry.
    • Oversee all care and housing of special collections materials.
    • Manage archival collections, including acquisition, processing, and preservation.
    • Develop plans to expand archival and manuscript holdings in accordance with collecting policies.
    • Increase access to collection items through description, cataloging, and digitization efforts.
    • Utilize PastPerfect collection management software to catalog prints, photographs, artifacts and ephemera.
    • Digitize and maintain image files.
    • Recruit and supervise graduate student interns and volunteers on a regular basis.
    • Develop physical and online exhibitions of library material.
    • Manage the physical library facility, perform environmental monitoring to ensure the long term preservation of the collection.
    • Assist with donations and fund raising duties.
    • Interact with Weill Cornell faculty, staff, students, and members of the Institute for the History of Psychiatry.
    • Other duties as assigned.

    Required Qualifications:

    • Master’s degree in library/information science or equivalent from an ALA accredited program.
    • Minimum three years of relevant work experience.
    • Demonstrated experience in cataloging books (OCLC) and special collections materials.
    • Experience with providing reference service.
    • Familiarity with preservation and conservation standards for special collections materials.
    • Excellent communication and interpersonal skills.
    • Strong writing skills.
    • Ability to work independently and collaboratively in an academic environment.
    • Self-motivated, organized, attentive to detail.
    • Able to manage time and effectively function without close supervision.

    Desirable Qualifications:

    • Interest in the history of medicine.
    • Experience working with rare book collections.
    • Familiarity with PastPerfect collection management software.
    • Understanding of long-term digital preservation practices.
    • Reading knowledge of French, German, or Italian.
    • Comfort with and interest in learning new technologies.

    Physical requirements: ability to independently lift 35 lbs. and to move heavy library carts.

    Location: Weill Cornell Medicine, 525 E. 68th St, New York, NY, 10065

    Website: http://psych-history.weill.cornell.edu/osk_die_lib/

    This is a full-time faculty position (non-tenure track) that offers a competitive salary and comprehensive benefits. For consideration, please send resumes with cover letter to mas2155@med.cornell.edu or mew2008@med.cornell.edu

  • Wednesday, May 22, 2019 10:55 PM | Laura DeMuro (Administrator)

    Project Archivist

    (May 22, 2019)

    ACLS Mission and Overview

    Formed a century ago, the American Council of Learned Societies (ACLS) is a nonprofit federation of 75 scholarly organizations. As the leading representative of American scholarship in the humanities and related social sciences, ACLS holds a core belief that knowledge is a public good. As such, ACLS strives to promote the circulation of humanistic knowledge throughout society. In addition to stewarding and representing its member organizations, ACLS employs its $140 million endowment and $35 million annual operating budget to support scholarship in the humanities and social sciences and to advocate for the centrality of the humanities in the modern world.

    Job Summary

    The immediate responsibility for the Project Archivist will be to oversee the processing of materials (including email records) of the outgoing president for disposition to the Library of Congress. In addition, the archivist will be responsible for planning and carrying out an appraisal of the ACLS’s archival records, including email records, creating a processing plan for these records, and completing the arrangement and description of those series of records identified as a priority. The Project Archivist will also contribute to internal initiatives to evaluate and plan for the long-term disposition of ACLS’s archives and email archives. This position will be based in ACLS’s NYC office, but may require occasional travel to our storage space in Jersey City, NJ and to the Library of Congress in DC. This position has an initial term of one year, with possibility of extension.

    Responsibilities include, but are not limited to:

    • Prepare material of the outgoing president for disposition to the Library of Congress
    • Conduct an appraisal of ACLS’s records, producing an inventory, assessment, and overview of processed and unprocessed material, including email records
    • Develop a prioritized plan for processing archival holdings
    • Arrange and describe those series of records identified to be a priority
    • Oversee disposition of duplicate materials and inactive records not needed in the archive
    • Assess the preservation requirements of ACLS’s archival records, and implement or make recommendations for preservation of records in analog and digital formats
    • Make recommendations, develop, and implement a strategic digitization plan
    • Along with the archivist at the Library of Congress, review and record archival holdings in the Library of Congress, and create or revise finding aids
    • Work with staff to plan for ongoing archival acquisitions in coordination with ACLS’s records retention policy and schedule
    • Contribute to ACLS’s internal planning initiatives regarding archival development


    • Master’s degree in Library and Information Science or related field, with a concentration in archival studies
    • At least two years of professional experience arranging, processing, and describing archival records
    • Understanding of and ability to implement best practices in archival appraisal, survey, arrangement, description, and preservation
    • Knowledge of and experience applying professionally recognized standards and best practices in describing archival content, including DACS, EAD, and EACCPF
    • Familiarity with current approaches to and tools for managing digital content for access and preservation
    • Familiarity with the landscape of humanities research, higher education, and philanthropy in the US.
    • Experience using archival collections management tools
    • Facility with Word, Excel, Adobe Acrobat Professional, and Photoshop
    • Expertise in a range of applications, systems, and services relevant to archives, and an enthusiasm for exploring new tools
    • Excellent verbal and written communication skills, attention to detail, strong organizational and planning skills, and the ability to work independently
    • Physical demands: the duties of this job may include sitting, standing, bending over, kneeling, and lifting or moving objects up to 20 pounds

    To apply: https://americancounciloflearnedsocieties.applytojob.com/apply/n0tJY3YT3V/Project-Archivist?source=ART

    ACLS is an equal opportunity employer. We are committed to creating an inclusive environment for our employees and welcome applications from all individuals, without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, or military service. ACLS provides a competitive package of salary and benefits.

  • Wednesday, May 15, 2019 6:47 PM | Laura DeMuro (Administrator)

    Collections & Exhibitions Registrar

    (May 15, 2019)

    Friends of the New York Transit Museum is hiring a Collections & Exhibitions Registrar for its growing collection. The New York Transit Museum (NYTM) collects, preserves and presents material relating to the region’s public transportation, past and present, focusing on the agencies of the Metropolitan Transportation Authority and their predecessor companies. Established in 1976, NYTM currently holds a collection of more than 4,300 cubic feet of historical records and approximately 8,000 artifacts, including historical vehicles like subway cars and buses. The Registrar works as part of the Curatorial Department team in the acquisition, management, exhibition and outreach of the Museum Collection.

    To Apply: Send Cover Letter and Resume to angela.agard@nyct.com

  • Wednesday, May 15, 2019 6:45 PM | Laura DeMuro (Administrator)

    Part-Time Public Services Assistant (2 positions)

    (May 15, 2019)

    The Center for Jewish History seeks two Public Services Assistants to support researchers in the Lillian Goldman Reading Room and Ackman and Ziff Family Genealogy Institute. This is an excellent opportunity for individuals looking for experience in special collections and reference.

    The Center for Jewish History provides a collaborative home for five partner organizations: American Jewish Historical Society, American Sephardi Federation, Leo Baeck Institute, Yeshiva University Museum, and YIVO Institute for Jewish Research. The partners’ archives comprise the world’s largest and most comprehensive archive of the modern Jewish experience outside of Israel. The successful applicant will join a dynamic team of forward-thinking and professionally engaged Center staff who provide access-oriented services for the collections held by the five partner institutions.

    Under the supervision of the Senior Manager for Public Services, the Public Services Assistant position can range from 10-20 hours per week at an hourly rate of $20.

    Responsibilities include, but are not limited to:

    • Learning all aspects of reference and genealogy services at CJH, including finding aids, digital collections, electronic resources, and Aeon, a special collections workflow software.
    • Greeting and supervising researchers in the Reading Room and Genealogy Institute.
    • Disseminating and enforcing Reading Room, Genealogy Institute, and CJH partner policies and procedures.
    • Assisting patrons with research.
    • Providing instruction in the handling of archival, manuscript, and rare materials.
    • Paging material from the stacks.
    • Photocopying/scanning materials for patrons.
    • Answering in-person, email, and telephone inquiries.
    • Instructing patrons on the proper use of equipment, including microfilm readers.
    • Assisting with outreach and instruction to visiting groups.

    Required qualifications:

    • Currently or recently enrolled in a library, information, or archival science graduate program.
    • Comfortable interacting with the public.
    • Organized and detail-oriented.
    • Ability to work flexibly, independently, and collaboratively in a complex organizational environment comprised of diverse constituencies.
    • Capacity to communicate effectively and diplomatically, both verbally and in writing.

    Preferred qualifications:

    • Experience or coursework in special collections.
    • Background in Jewish history.
    • Reading knowledge of Yiddish, German, Hebrew, Russian or other relevant languages.
    • Flexible schedule.

    Review of applications will begin immediately. Applications will be accepted until the positions are filled. The Center for Jewish History is committed to diversity and inclusion. Qualified individuals who bring diverse perspectives to the workplace are especially encouraged to apply.

    Send cover letter, resume, and three references to Lauren Gilbert, Senior Manager for Public Services. lgilbert@cjh.org

    No phone calls please.

  • Monday, May 06, 2019 7:07 PM | Laura DeMuro (Administrator)


    (May 6, 2019)

    After inaugurating an archival department for the first time in 2014, the American Folk Art Museum continues to establish and maintain the museum’s institutional archive, while expanding special collections and initiating digital projects. The museum seeks an archivist who is able to work both independently and in a team, and is detail oriented but also focused on the big picture. Formal protocols and archival structure have been established, but as the department is still relatively new and continually developing, the archivist will ideally be a creative problem solver who is interested in getting their hands dirty.

    To Apply: Please send CV and cover letter to areilly@folkartmuseum.org

  • Thursday, May 02, 2019 10:15 PM | Laura DeMuro (Administrator)

    Collections Internship

    (May 2, 2019)

    The Museum of the City of New York celebrates and interprets the city, educating the public about its distinctive character, especially its heritage of diversity, opportunity, and perpetual transformation. Founded in 1923 as a private, nonprofit corporation, the Museum connects the past, present, and future of New York City. It serves the people of New York and visitors from around the world through exhibitions, school and public programs, publications, and collections.

    The Museum of the City of New York seeks a graduate student intern to work on various projects currently underway with the Manuscripts and Ephemera Collection including object cataloging, re-housing, and collection processing. Tasks include, but are not limited to conducting condition assessments, recording physical metadata such as dimensions and locations, and/or creating descriptions for finding aids. Interns will become familiar with the Cataloging Cultural Objects (CCO) data content standard, gain experience in object handling, and investigate the unique challenges of describing archival collections in a museum setting. Interns will work alongside the Collections Access Archivist (steward for the Manuscripts and Ephemera collection).

    Appropriate candidates will be currently enrolled in a Master’s program in Information and Library Science or Museum Studies. Preferred skills and qualifications include previous coursework working with cultural objects; familiarity to CCO data content standard; knowledge or demonstrated interest in New York City history; exposure to collections management systems such as PastPerfect, MuseumPlus, or TMS; and experience handling fragile objects.

    The Internship requires a minimum commitment of two full days a week (14 hours total), scheduled during the Monday - Friday workweek for the duration of a semester. Internships are unpaid.


    If you are interested in applying for this opportunity, please send a cover letter describing your background and why you would like to work in the Collections Department to the Museum of the City of New York, Attention: Emily Chapin, Collections Access Archivist, via email at echapin@mcny.org.

    The Museum of the City of New York is committed to fostering a collaborative and respectful work environment with a staff as diverse as New York City and the audiences who are curious about learning more about its history and engaging in contemporary urban issues. Our staff members are dedicated to working towards a common goal: creating the most dynamic and inspiring city museum in the world.

    The Museum of the City of New York is an equal opportunity employer. As such, the Museum provides equal employment opportunity for all employees and applicants without unlawful discrimination with respect to age, citizenship status, color, creed, disability, ethnicity, gender identification, marital status, military status or veteran, national origin, political association, political/personal convictions, predisposing genetic characteristics, race, religion, sex, sexual orientation, socio-economic status, geographic location, philosophies, or any other classification protected by federal, state, or local laws in all employment decisions, including but not limited to recruitment, hiring, training, compensation, promotion, demotion, transfer, lay-off, and termination, and all other terms and conditions of employment. All employment-related decision are based solely on relevant criteria including training, experience, and suitability.

  • Thursday, May 02, 2019 10:13 PM | Laura DeMuro (Administrator)

    Lead Archivist Consultant

    (May 2, 2019)

    International House seeks a Lead Archivist consultant. The consultant will establish and implement a robust, enduring archives program, including systems and processes, within International House. In the first year of this position, the consultant will have an extraordinary opportunity to initiate a vital institutional program that manages thousands of unique and irreplaceable archival records, raises the profile of the collections, and ensures ongoing preservation of the House’s legacy. The position is currently slated to begin on or about July 1, 2019, lasting through about June 30, 2020. If the institution secures adequate project funding, the institution may propose extending its contract with the Lead Archivist through June 30, 2021.

    Please submit a cover letter, resume, and list of three (3) professional references via email to nfranciacotter@ihouse-nyc.org with “Lead Archivist Consultant” in the subject line. The application deadline is June 3, 2019 (or until the position is filled).

  • Sunday, April 28, 2019 3:30 PM | Laura DeMuro (Administrator)

    Architectural Archivist

    (April 28, 2019)

    BIG is a group of 500+ architects, engineers, urbanists, inventors, researchers and business minds from all over the world who are based in our Copenhagen, New York, London and Barcelona offices. Our built work ranges from the most diverse urban playground and Michelin-star dining - to affordable housing that feels everything but and a school among the verdant fjords of the Faroe Islands. Our vision spans traveling at supersonic speed with Hyperloop One to living in floating cities and eventually Mars! While we are led by a group of expert partners, directors and associates - a flat hierarchy and collaborative spirit are essential to our BIG ecosystem. We share our collective knowledge and expansive network through study trips and educational workshops – BIG School offers in-house lessons while BIG Picture brings in industry experts to inspire and invigorate. We are infectiously ambitious and unified by the shared mission to craft the world we want to live in, to give form to our future one project at a time.

    Join us on this mission if you are an Archivist who has a:

    • A degree(s) in library science, architecture, art history or equivalent degree / professional experience
    • Deep knowledge of archival standards, digital standards and collections management
    • Experience in setting up and managing archives and/or archival materials libraries
    • Understanding of the design-built environment
    • Excellent interpersonal skills and ability to work both independently and as part of a team
    • Excellent attention to detail, organizational and project management skills
    • Fluent proficiency in English: Danish and Spanish is a plus

    Responsibilities include:

    • Working with the Architectural staff to determine significance of source material
    • Organizing, cataloguing and transferring materials to archival locations, including assignment of copyright and assessed values.
    • Managing the processing and conservation of original sketches, digital files and models
    • Maintaining electronic material organization, including video, film, publications and articles
    • Developing and implementing best practice for digital archiving CAD files, audio-visual material, and emails
    • Overseeing materials for exhibit and lending, as appropriate
    • Working with Communication and Business development teams on special projects
    • Working with workshop managers and creative teams to develop and implement best practice archiving process and system
    • Other Ad hoc projects as needed

    Diversity has been part of our DNA since BIG’s foundation. A multitude of cultures and backgrounds creates a new point of reference which leads to amazing insights. At BIG, we celebrate and support diversity because it makes our team, work and the built environment better. We are proud to be an equal opportunity workplace and take affirmative action to employ equally regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

    To Apply: Please send a copy of your CV and a portfolio if you have one to NYCCareers@big.dk

questions? communications@nycarchivists.org

Powered by Wild Apricot Membership Software