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As a service to our members (and potential members) ART’s site will post jobs here as they come in. Postings will remain on the site for three months or until filled, whichever comes first.

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Please update your information with us when necessary – if a position has been filled, kindly inform the jobs list coordinator so the posting can be removed. If three months has expired since your job was posted, and you would like to continue to advertise the job, let us know.  Please contact the jobs list coordinator with any new information or other issues at jobs@nycarchivists.org.

ART takes no responsibility for the postings placed here, nor will the organization play mediator between applicants and employers. If you wish to apply for a position, please follow the contact information listed in each posting, and good luck!

Current Openings 

  • Thursday, October 31, 2019 10:03 PM | Laura DeMuro (Administrator)

    Rights and Reproduction Coordinator 

    (October 31, 2019)

    Pace recently settled into a new home at 540 West 25th Street, an eight-story gallery made up of gallery spaces and offices. Under the supervision of the Director of Research and Archives, the Rights and Reproductions Coordinator serves as the rights, permissions, and licensing consultant for Pace Gallery. This coordinator oversees all policies, procedures, and activities involving intellectual property rights for the U.S. gallery, exhibitions, publications, programs, social media platforms, website, advertising/promotions, and merchandising. The Rights and Reproduction Coordinator works closely with the following: Curatorial; Publications; Communications and Marketing; Dealer offices; and artist studios.


    • Update and maintain documentation of activities related to internal and external copyright and permissions including status, purpose, expenditures, approvals, expiration date and procedures for renewal.
    • Determine copyright status of images and other materials, negotiate and clear rights/permissions, and acquire digital files from external providers and rights owners.
    • Correspond with rights owner(s) or legal representatives concerning copyright and permissions.
    • Secure image rights for use in publications, exhibitions, website, and social media as well as for public relations and marketing use.
    • Work closely with ARS/VAGA, and other licensors to acquire rights for both commercial image reproductions.
    • Develop and document best practices to protect the gallery from liability and keep up to date on copyright law.
    • Update and maintain current copyright notices and related rights information regarding all sections on the gallery website.
    • Provide due diligence in cases of potential orphan works and unknown copyright assertion.
    • Obtain images and other materials for reproduction in Pace publications and exhibitions ensuring that all assets obtained meet the gallery’s guidelines for reproduction.
    • Coordinate and oversee image license agreements.
    • Write image captions and photo credits when necessary.
    • Additional duties as required.


    • Bachelor’s degree in art history, studio art, Museum Studies, or a related field.
    • At least three years of experience in intellectual property management preferably within an art museum, gallery, or image archive.
    • A demonstrated ability to manage complex projects and coordinate multiple projects simultaneously.
    • Maintain current knowledge of library and archives trends.
    • Basic understanding of digital-imaging standards and formats.
    • Knowledge of intellectual property law, with a focus on U.S. copyright law.
    • Excellent oral, written, and interpersonal communication skills.
    • Flexibility and strong follow through on work assignments.
    • Ability to establish and maintain effective and appropriate working relationships with staff, interns, and outside individuals, and organizations.
    • Attentiveness to detail with special attention to accuracy.
    • Strong organization skills and great attention to detail are critical.
    • Desire to function in a team-oriented environment.
    • Exhibit an enthusiastic, professional, responsible and self-motivated attitude.

    In addition to an active and progressive work environment, Pace Gallery offers a competitive benefits package, including medical, dental and vision insurance, retirement plans with a company match, flexible spending accounts and commuter benefits. We encourage a healthy work/life balance and offer a generous vacation policy.

    Please send your cover letter, resume, references, and salary requirements to: jobs@pacegallery.com, Subject: Rights and Reproduction Coordinator.

    Pace Gallery is proud to be an equal opportunity employer and will consider all qualified applicants regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, Veteran status, or any other legally protected status.

  • Monday, October 21, 2019 8:26 PM | Laura DeMuro (Administrator)

    Digital Archivist

    (October 21, 2019)

    The Library and Archives at Cold Spring Harbor Laboratory (CSHL), a world renowned research institution, is seeking a Digital Archivist to join their team. The Digital Archivist will be responsible for maintaining the digital materials created by the CSHL Archives, including the creation of metadata records, preservation, description, and access to these materials as well as for transformation of archival documents into digital objects. These materials include a digital collection of a Nobel Prize Laureate, among other items. This individual will be supervised by the Systems and Operations Manager and the position is approved as a one year appointment, with the possibility to be extended.

    Additional responsibilities include:

    - Work to ensure that digital content of Nobel Prize Laureate’s manuscript collections is as accessible as possible to appropriate audiences, following the structures of privacy concerns, copyright regulations.

    - Bridge the multiple discovery systems and access tools (such as Omeka and ArchivesSpace).

    - Manage the transformation of archival collections into digital objects from both physical materials and digital-born formats.

    - Ingest objects into archival systems.

    - Audit and perform clean-ups of metadata as needed.

    - Create relevant metadata to increase use of digitized Nobel Prize Laureate’s collections.

    - Ensure accuracy of descriptive, structural, and administrative metadata.

    - Follow professional metadata standards for digitized content in a digital library (e.g. DCMI, MODS), as well as catalog born-digital archival materials (i.e. DACS, EAD).

    - Work closely with the Systems & Operations to determine priorities for digitization.

    - Maintain high level of image and descriptive quality.

    - Ensure that content is reliably preserved.

    - Perform additional duties and assists with special projects as assigned.

    Education: Master’s degree in library/information science, with archives concentration or graduate degree in history (or related discipline) is required.


    - Minimum two years’ experience working as an archivist or librarian.

    - Experience using a digital asset management system required.

    - Knowledge of digital preservation theory and practice, including current technologies, administrative/technical metadata, file format standards, and the OAIS reference model highly preferred.

    - Must be aware of digital archives best practices and technologies.

    - Experience using or managing Microsoft Office Suite, ArchivesSpace, and Omeka preferred.


    - Demonstrates knowledge of archival theory and practice

    - Strong organizational skills, including careful attention to detail

    - Excellent written and oral communication skills

    - Ability to work independently and as part of a team in a supportive and collaborative fashion

    - Demonstrates eagerness to learn new procedures, equipment, standards, policies, skills as needed

    If interested, please apply for this position via the CSHL website at:


    Position Number: 00459-E

    Cold Spring Harbor Laboratory offers a competitive salary and benefits.

    Cold Spring Harbor Laboratory is a world-renowned research and educational institution recognized internationally for its excellence in ground-breaking research programs in cancer, neuroscience, plant biology, genomics, and bioinformatics and broad educational mission.

    For more information about CSHL, please visit us at https:// www.cshl.edu

    CSHL is an EO/AA Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status.

    VEVRAA Federal Contractor

  • Wednesday, October 16, 2019 6:51 PM | Laura DeMuro (Administrator)

    Administrative Coordinator

    (October 16, 2019)

    Job Title: Administrative Coordinator - LaGuardia Wagner Archives

    Job ID: 21210

    Location: LaGuardia Community College

    Full/Part Time: Full-Time

    Regular/Temporary: Regular


    LaGuardia Community College, located in Long Island City, Queens, educates more than 50,000 New Yorkers annually through degree, certificate, and continuing education programs. Our guiding principle Dare To Do More reflects our belief in the transformative power of education—not just for individuals, but for our community and our country—creating pathways for achievement and safeguarding the middle class. LaGuardia is a national voice on behalf of community colleges, where half of all US college students study. Part of the City University of New York (CUNY), the College reflects the legacy of our namesake, Fiorello H. LaGuardia, the former NYC mayor beloved for his championing the underserved. Since our doors opened in 1971, our programs regularly become national models for pushing boundaries to give people of all backgrounds access to a high quality, affordable college education. We invite you to join us in imagining what our students, our community, and our country can become. Visit www.LaGuardia.edu to learn more.

    Under the direction of the Wagner Archive's Director, the Administrative Coordinator will provide administrative support to the department. Additional duties include, but are not limited to, the following:

    Coordinate the day to day administrative activities of the office;

    Assist the Archivist in processing historic collections, including the preservation, arrangement, and description of historic materials;

    Collect and maintain statistical data on program activities;

    Coordinate distribution of history calendars, curriculum to public schools, and assist with general mailings;

    Work with staff to fulfill the Archive's needs for service, equipment, and requisitions;

    Coordinate with the Business Office to request budget modifications and resolve other related issues;

    Assist with the office budget, records, and requests for deposits/payments, preparation of reports, and maintenance of various account records.


    Bachelor's Degree required.


    Two years of experience working in an accounting or budget department preferred.

    Excellent interpersonal, communication and organizational skills.

    Strong computer proficiency in Microsot Office (Word, Access and Excel).

    Experience working with PeopleSoft (CUNYFirst).

    Experience with processing historic collections.


    Supports projects, initiatives, and activities that impact an academic or administrative department.

    Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

    Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

    Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

    Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

    Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

    Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

    May supervise office staff and student workers.

    Performs related duties as assigned.

    Job Title Name: Administrative Coordinator


    Assistant to HEO




    Salary commensurate with education and experience.

    CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.


    Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.

    Candidates should provide a resume and cover letter.




    CUNY Job Posting: Managerial/Professional


    CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

  • Wednesday, October 09, 2019 6:21 PM | Laura DeMuro (Administrator)

    Archive Administrative Aide to MIAP and Cinema Studies 

    (October 9, 2019)

    Provide a wide range of clerical/technical/general office duties to support the Moving Image Archiving and Preservation Program and Cinema Studies Archive and Study Center, including assisting in the MIAP Lab, troubleshooting equipment, computer problems and digital storage issues. Coordinate travel arrangements for MIAP students and expenses related to student activities. Respond to inquiries about MIAP activities, policies and procedures. Modify and design databases and complex spreadsheets. Maintain database server. Update MIAP website. Operate equipment and instruct students and staff in safe and correct operation. Monitor budget and reconcile invoices. Train student staff and supervise archive projects.

    Required Experience:

    3 years administrative support experience, database programs and spreadsheets or equivalent combination of education and experience.

    Preferred Experience:

    Experience using film/video and /or production preservation process. Experience as a 16mm or 35mm projectionist. Experience with web design and database applications.

    Required Skills, Knowledge and Abilities:

    Excellent organizational, interpersonal and communication skills. Proficiency with word processing, spreadsheet and database applications. Ability to troubleshoot technical problems, including video and computer. Knowledge of web design and web applications. Good proofreading and writing skills. Superior customer service skills.

    Preferred Skills, Knowledge and Abilities:

    Proficiency with Filemaker Pro, Dreamweaver, Microsoft Word, Excel, Adobe Photoshop, FinalCut Pro, DVD Studio Pro, Compressor, and desktop publishing software, like InDesign. Knowledge of PHP web programming, HTML, CSS, and JavaScript. Experience and skill with a wide variety of film, video and digital equipment and formats.

    Preferred Experience:

    Experience using film/video and /or production preservation process. Experience as a 16mm or 35mm projectionist. Experience with web design and database applications.

    Required Skills, Knowledge and Abilities:

    Excellent organizational, interpersonal and communication skills. Proficiency with word processing, spreadsheet and database applications. Ability to troubleshoot technical problems, including video and computer. Knowledge of web design and web applications. Good proofreading and writing skills. Superior customer service skills.

    Preferred Skills, Knowledge and Abilities:

    Proficiency with Filemaker Pro, Dreamweaver, Microsoft Word, Excel, Adobe Photoshop, FinalCut Pro, DVD Studio Pro, Compressor, and desktop publishing software, like InDesign. Knowledge of PHP web programming, HTML, CSS, and JavaScript. Experience and skill with a wide variety of film, video and digital equipment and formats.

    EOE/AA/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity.

    Link to position application on NYU's site: https://uscareers-nyu.icims.com/jobs/6745/archive-admin-aide/job

    Only applications through the NYU site will be eligible for consideration.

  • Thursday, October 03, 2019 9:05 PM | Laura DeMuro (Administrator)

    Project Archivist 

    (October 3, 2019)

    The Morgan Library & Museum seeks a Project Archivist to arrange, describe, and rehouse the records of The New Gallery and E.V. Thaw & Co. (1950‒2017) and selected personal papers of Eugene V. Thaw, a prominent art dealer, collector, and philanthropist. The collection documents the firms’ operation and paper records including correspondence, publications, and ephemera as well as documentation of works of art handled by the firm. The collection also contains E.V. Thaw’s research and correspondence relating to his work as co-author of the Jackson Pollock catalogue raisonné (1978).

    This is a temporary, part-time position (approximately 14 hours per week) reporting to the Department of Drawings and Prints. The project is expected to last up to 18 months.

    The Morgan Library & Museum is committed to diversity and is proud to be an equal opportunity employer. The Morgan strongly encourages applicants with a demonstrated commitment to fostering diversity, inclusion, and gender equity in programming, outreach, hiring, and collection development.


    Specific duties include:

    -Assessing the archival collection comprising approximately 50 linear feet of paper records and establish a processing plan in collaboration with supervising curators and cataloging specialists

    -Arranging and describing the collection and creating a finding aid in accordance with archival principles

    -Physically rehousing the collection in archival containers and performing simple preservation measures such as the removal of corrosive fasteners

    -Conferring with curators and cataloging specialists at various stages of the project to ensure that processing and description meet the Morgan’s needs and those of future researchers


    -Master’s degree from an ALA-accredited program with a concentration in archives management, or equivalent combination of education and experience

    -Undergraduate degree or significant coursework in Western European art

    -Experience working in a library, archival repository, art gallery, or cultural heritage organization

    -Demonstrated knowledge of archives and records management theory and practice, including experience processing archival records or personal papers

    -Knowledge of basic preservation and conservation standards for archival and manuscript collections

    -Demonstrated ability to work independently, collaboratively, and efficiently, and to meet project deadlines

    -Proficiency in Microsoft Word and Excel

    -Physical requirements include close visual acuity; physical handling of papers, photographs, and other archival material; lifting and moving boxes of archival material; and extended periods of sedentary work.


    Competitive hourly rate.

    To apply: Interested applicants should e-mail cover letter and resume to: archivistjob@themorgan.org

    Please note that due to the high volume of applicants, we are only able to contact those candidates whose skills and background best fit our needs.

    The Morgan is an Equal Opportunity Employer. We do not discriminate against any employee or applicant for employment because of race, creed (religion), color, sex (including gender expression), national origin, sexual orientation, military status, age, disability, marital status or domestic violence victim status.

  • Thursday, October 03, 2019 9:04 PM | Laura DeMuro (Administrator)

    Digital Archivist 

    (October 3, 2019)

    Reporting to the Director of Archives & Records Management, the Digital Archivist holds primary responsibility for the implementation and maintenance of all in-house programs and databases used by the Arthur H. Aufses, Jr., MD Archives, including the DSpace digital repository and the Inmagic DB/TextWorks image database. The Digital Archivist is the Archives’ primary resource for the curation, management and preservation of digitized and born-digital archival material. This position also arranges and describes paper archival material, provides reference and outreach services for the Mount Sinai Beth Israel and Mount Sinai Queens collections, and completes other projects as assigned by the Archivist. Must have more than 2 years experience.

    To Apply and for full job description please go to https://careers.mountsinai.org/jobs/2460164?lang=en-us

  • Wednesday, October 02, 2019 6:19 PM | Laura DeMuro (Administrator)

    Research Archivist

    (October 2, 2019)

    JOB TITLE: Research Archivist

    HOURS OF WORK: 9:00 AM – 5:30 PM Monday – Friday - Flexible schedule as required


    Friends of the New York Transit Museum is hiring an Research Archivist to oversee: research requests made by MTA agencies; outside researchers and press; rights and reproduction invoices and contracts; research for exhibits and public programming; and promotion of collections through social media.

    The New York Transit Museum collects, preserves, and presents material relating to the region’s public transportation, past and present, focusing on the agencies of the Metropolitan Transportation Authority and their predecessor companies. Established in 1976, the Transit Museum currently holds a collection of archival materials and approximately 8,000 artifacts, including historical vehicles.


    • Setting up research appointments and assisting researchers with their requests
    • Scanning or digitally transferring, photographing or compiling copies of material requested by researchers
    • Overseeing rights and reproduction invoices and contracts. Tracking invoices, modifying invoices, payments, and following up with expired contracts
    • Compiling research as requested by staff
    • Fact checking and proofreading exhibit scripts
    • Assisting with putting together material for public programs
    • Involvement in presentations, internally or externally, promoting the museum and collections
    • Creating posts for social media such as Facebook, Twitter, Instagram, and Tumblr promoting the collection and Curatorial activities
    • Photographing, scanning and recording content to put online
    • Responsible for online web portal updates and requests from the online portal
    • Assisting with editing and putting Finding Aids & Pathfinders online
    • Working with Press Aide on image requests to promote the museum
    • Take part in the museum’s collection committee
    • When asked, assisting with processing incoming collections
    • When asked, help in the installation and removal of exhibits
    • When asked, help the Registrar in transfer of collection materials
    • Participate in the general activities of the Curatorial Department
    • Supervision of interns, college aids and grant funded processing projects, when needed
    • Help Development Office with Grant writing descriptions when necessary


    • Master’s degree from an accredited college or university in museum studies, library & information studies, archival studies, history or a closely related field, preferred
    • Knowledge and an interest in New York transportation history
    • Comfortable with public speaking and participation in public programs that promote the Collection
    • Experience and an interest in social media
    • Knowledge of best practices in handling and preservation of archival material
    • Understanding of licensing rights and creating legal contracts
    • A firm understanding of copyright law
    • Excellent project management skills
    • Must have advanced computer skills in Microsoft Office, Photoshop, scanning, database management and familiar with Collection Management Systems such as PastPerfect and basic knowledge of digital photography
    • Must be available to work a flexible schedule as needed
    • Excellent written and verbal communication skills
    • Ability to work productively, both independently and in teams
    • Patience and a sense of humor


    The New York Transit Museum is the largest museum in the United States devoted to urban public transportation history, and one of the premier institutions of its kind in the world. The Museum explores the development of the greater New York metropolitan region through the presentation of exhibitions, tours, educational programs, and workshops dealing with the cultural, social, and technological history of public transportation. Since its inception 40 years ago, the Museum, housed in a historic 1936 IND subway station in Downtown Brooklyn, has grown in scope and popularity. As custodian and interpreter of the region's extensive public transportation networks, the Museum strives to share, through its public programs, this rich and vibrant history with local, regional, and international audiences. The Research Archivist position is employed by the Museum’s non-profit affiliate, Friends of the New York Transit Museum.

    Salary: Commensurate with experience. Benefits package includes health, dental, and vision.

    Qualified individuals interested in this job opening must apply by e-mail. Resume and cover letter should be sent as .doc or PDF to Desiree Alden-Gonzalez, Collections Manager: Desiree.alden@nyct.com. Specify subject as Research Archivist Posting. Due to high volume of applicants, only those who qualify for an interview will be contacted.

    Submission Deadline: October 16th, 2019

    Friends of the New York Transit Museum is an equal opportunity employer.

  • Thursday, September 26, 2019 9:33 PM | Laura DeMuro (Administrator)

    Assistant/Associate Archivist

    (September 26, 2019)


    JOB TITLE: Assistant/Associate Archivist

    STATUS: Full-time, exempt

    REPORTS TO: Director of Archives and Research

    EFFECTIVE DATE: September 2019



    The mission of the Joan Mitchell Foundation Archives is to collect, organize, and preserve primary and secondary source materials related to Joan Mitchell and her work, and to make its collections available for research. In addition, the Archives aims to promote an informed and enduring appreciation of Mitchell’s life and work through research support, educational publications, exhibitions, the Foundation’s website, public programming, and other avenues as appropriate. The Assistant/Associate Archivist helps further the mission and objectives of the Archives through support of daily operations and planning and/or implementing a range of short- and long-term projects.


    Access to Archives + Research Support

    • Provide external reference services, including responding to queries remotely and in person, supervising researchers on-site, providing researchers access to materials, fulfilling reference copy requests, and maintaining calendar for research visits
    • Support in-house staff research by providing hands-on research assistance, answering reference questions, and providing staff access to materials
    • Field licensing requests for archival images and execute license agreements when appropriate
    • Assist with preparations for loan of archival materials to exhibitions
    • Oversee scanning and photography of Archival materials for publications and special projects; format and edit digital images in preparation for publication
    • Maintain accurate inventory of Archives library; catalogue and shelve new titles
    • Create and populate exhibition files for current exhibitions; maintain historic exhibition files, supplementing with new documentation as obtained; regularly update Mitchell exhibition history on Foundation’s website
    • Monitor and purchase supplies
    • Supervise temporary staff, interns, and contractors as needed

    Educational Materials and Public Programming

    • Develop and maintain reference resources on Foundation website in collaboration with Design & Media Manager and Communications Manager, to include scans of historic texts, bibliographies, exhibition history, and other materials of interest to scholars and the general public
    • Generate content related to archival materials for publication on Foundation website and social media platforms
    • Collaborate with Legacy colleagues to plan and implement programming for both the general public and academic audiences via open houses, class visits, and other events


    • Master’s degree in Library and Information Science or a related field and at least three years’ experience in a professional setting; five years’ experience for Associate level
    • Working knowledge of professional standards and best practices for archives, including the physical handling of delicate materials and general knowledge of basic preservation measures
    • Knowledge of 20th Century art and art historical methodologies; demonstrated dedication to supporting research and scholarship
    • Ability to plan and execute long-term projects without extensive supervision; skill in establishing priorities and organizing resources; a thorough and detail-oriented approach to all tasks
    • Ability to work both independently and as part of a collaborative team
    • Experience with Photoshop and a strong visual sensibility; proficiency with image scanning and editing
    • Familiarity and ease with Mac-based computer platforms and FileMaker Pro databases
    • Discretion, tact, pleasant demeanor and professional work style
    • Excellent written and oral communication skills
    • Commitment to the Joan Mitchell Foundation’s mission, vision, purpose, and core values

    ADA SPECIFICATIONS (Physical demands that must be met in order to successfully complete the essential functions of the job)

    • While largely sedentary, this position requires the ability to sit, stand, lift up to 20 pounds, speak, and hear, sometimes for extended periods of time
    • Requires the ability to use a computer and office equipment traditionally found in office settings
    • Requires the ability to travel regionally and periodically nationally, on behalf of the Foundation


    To apply, please submit your resume, cover letter and salary requirements to jobs@joanmitchellfoundation.org with the Subject Line: Assistant/Associate Archivist. No phone calls, please.

    The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

  • Friday, September 13, 2019 9:05 PM | Laura DeMuro (Administrator)

    Reading Room Assistant

    (September 13, 2019)

    The Brooklyn College Archives and Special collections seeks a part-time Reading Room Assistant to work Monday through Friday from 1:00pm to 5:00pm.


    Communicate Special Collections & Archives procedures and policies to patrons

    Retrieve archival collections and rare books for researchers’ use.

    Answer the phone and take messages

    Scan and photocopy documents as needed

    Update archival finding aids

    Light archival processing

    Required Skills:

    Strong customer service and communication skills. Sensitivity to and aptitude for handling rare and fragile materials.

    Preferred Skills:

    Familiarity with ArchivesSpace

    Previous experience working in a library or archival setting

    To Apply: Please send Resume and Cover Letter to C.Bradley-Sanders17@brooklyn.cuny.edu

  • Thursday, September 12, 2019 7:26 PM | Laura DeMuro (Administrator)

    Records Management and Digital Specialist

    (September 12, 2019)

    Reporting to the Asst. Dean for Special Collections and the Gallery, the Records Manager and Digital Specialist: Position is responsible for university records management, works with the Technical Services Archivist to test, select, and implement the software to establish electronic Records Management, and assists with accessioning, arranging, and describing archival collections.

    Seton Hall University Libraries is an equal opportunity employer and recognizes and values the benefits of a diverse workplace.

    Duties and Responsibilities:

    The position also plays an essential role in the digitization of archival collections, and supporting digital preservation projects with ArchiveSpace (or another archival data management system), or other collections management systems, and scanning and photo editing software with a knowledge of archival descriptive standards (DACS, EAD).

    Records Management: Manages intake and disposition of paper RM files, Fulfills RM research requests, Maintains and creates record retention schedules, offers RM guidance across campus using established guidelines and industry standards, works with the Technical Services Archivist to establish and implement procedures for electronic RM.

    With the Technical Services Archivist, accessions and processes archival materials according to established guidelines and procedures, drafts written finding aids which describe archival collections, assists with digitization of archival materials and creates digital exhibitions, assists with digital preservation projects as assigned, assists with data scrubbing of ArchivesSpace database, other duties as assigned.

    Required Qualifications:

    Bachelor's degree, experience using ArchivesSpace or other archival data management system, experience with digitization, data input, excellent writing and communications skills, well­-developed research skills. Minimum 1 year of relevant experience.

    Desired Qualifications:

    Background in Library Science or Museum Studies. Knowledge of archival descriptive standards (DACS, EAD).

    Experience working with Preservica and digital preservation processes.

    Understanding of archival preservation standards and proper handling of archival materials and artifacts.

    Union: Local 153

    Salary Grade: Staff Union (Local 153) - SU18.0

    Physical Demands:

    Vision and hearing abilities, heavy lifting and carrying, extensive standing and walking.

    Special Instructions to Applicants: Please provide name and contact information for three references.

    Seton Hall University is an Equal Opportunity/Affirmative Action employer. All applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation or sex.

    Apply at: http://jobs.shu.edu/cw/en-us/job/494020/records-management-and-digital-specialist

questions? communications@nycarchivists.org

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