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To post an opportunity, please use our Job Submission Form.

For any inquiries about your listing, contact: jobs@nycarchivists.org. 

As a service to our members (and potential members) ART’s site will post jobs here as they come in. Postings will remain on the site for three months or until filled, whichever comes first.


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Please make your announcements as concise as possible.

Please update your information with us when necessary – if a position has been filled, kindly inform the jobs list coordinator so the posting can be removed. If three months has expired since your job was posted, and you would like to continue to advertise the job, let us know.  Please contact the jobs list coordinator with any new information or other issues at jobs@nycarchivists.org.

ART takes no responsibility for the postings placed here, nor will the organization play mediator between applicants and employers. If you wish to apply for a position, please follow the contact information listed in each posting, and good luck!


Current Openings 

  • Thursday, August 30, 2018 8:36 PM | Laura DeMuro (Administrator)

    Transcription Coordinator
    (August 30, 2018)

    The Transcription Coordinator will work 35 hours per week for 10 months and will recruit, train and manage local volunteers and crowdsourced volunteers. These volunteers will transcribe the digitized, handwritten papers of John Torrey, a prominent, early American botanist.

    Specific Duties & Responsibilities:

    Describe the project and its goals in ways that stimulates the interest of potential volunteers

    Work with the NYBG volunteer office to recruit local volunteers

    Community management of all project volunteers

    Maintain an awareness of other similar projects and evolving best practices

    Enhance transcription guidelines for the Torrey project as required

    Actively engage with volunteers on social media channels such as Twitter and Facebook

    Gather transcription statistics

    Perform quality assurance on all transcription activities

    Upload transcribed text into target repositories

    Report problems experienced with the transcription portal

    Edit project metadata as required.

    REQUIREMENTS:

    Bachelor’s degree or equivalent. A library school degree or some library school coursework is preferred

    Some familiarity with the digital humanities is preferred

    Experience engaging with others on Twitter, Facebook and other social media channels on behalf of an organization

    Excellent organizational skills and the ability to work accurately and independently

    Strong interpersonal and communication skills

    Ability to write reports and blog posts on the transcription component of the project

    The ability to deliver presentations about the project in person and via web meetings

    Good computer skills including Google Sheets and navigating file systems on macOS and Windows

    EOE/M/F/Disabled/Veteran

    To Apply: Please visit https://www.nybg.org/about/work-with-us/employment/?p=job%2FoL1d8fwR


  • Tuesday, August 28, 2018 10:09 PM | Laura DeMuro (Administrator)

    Archivist
    (August 28, 2018)

    The Dramatists Guild is looking for an Archivist for a long-term project to (1) plan for and process the existing records of the Guild, through MPLP and other methods; (2) help prepare archival material for the Guild’s 100th anniversary, and (3) establish an ongoing program of membership records digital conversion. The initial project will be funded for up to three years, with possible extensions thereafter depending on funding and need.

    The Dramatists Guild is the membership association of professional playwrights, librettists, composers, and lyricists writing for the stage in the United States since 1919. They will be celebrating 100 years of existence in 2019, making this the perfect time to dive deeply into the records of this unique organization. The Archivist will work under the direction of the Archives Committee and the Events Committee of the Dramatists Guild. As the membership association of the often unsung dramatists, this is a perfect opportunity to organize the mostly untold story of American theatrical writers through the Guild’s own records, as well as laying a solid foundation

    for its digital future.

    The Dramatists Guild is looking for an individual who will:

    ·

    Survey 600+ boxes of archival records in off-site storage; determine the extent and types of materials in the collection; create box lists; plan for creation of collection finding aids;

    Establish processing, conservation, and disposition of records protocols;

    Create on-site processing area at Dramatists Guild offices;

    Train and utilize Guild volunteers with preliminary processing and re-boxing of off-site storage materials;

    Work with the Guild’s Archives Committee, Events Committee, and staff in establishing realistic goals and accomplishments for the 100th anniversary;

    Reactivate dormant digitization project of records (particularly member records) into a CRM system in coordination with various departments;

    Plan for long-term placement and disposition of Guild records; and

    Other archival duties as defined throughout the project.

    The Dramatists Guild seeks an individual with the following skills and qualifications:

    ·

    Masters in Library and Information Science, with a specialization in archival studies;

    Demonstrated understanding of archival collections and principles of arrangement and description through a completed finding aid or other description tool;

    Some experience in digital archives management and understanding of CRM systems such as ZOHO;

    Familiarity with MAR and EAD; AACR2 and DACS; and with the use and application of standardized vocabularies;

    Ability to lift, bend, and reach boxes or volumes weighing up to 40 lbs. repeatedly;

    Ability to travel to, and partially work from, an off-site storage company for a portion of the project;

    Supervisory experience, particularly with volunteers, either within an archive or another work setting;Strong organization and time-management skills; attention to accuracy and detail are essential;

    Ability to work both independently and as part of a membership-based team;

    Demonstrated reliable attendance to ensure successful and timely project completion;

    Effective oral and written communication skills; and

    Experience working with theater or other performing arts materials preferred.

    Competitive salary up to $50,000/year, with extensive benefits package available to full-time employees.

    Send resume and cover letter to:

    Tina Fallon

    Executive Director, creative affairs

    Dramatists Guild of America

    1501 Broadway, Suite 701

    New York, NY 10036

    Or email as an attachment to TFallon@dramatistsguild.com, with the subject line “Archivist resume”.


  • Sunday, August 26, 2018 4:48 PM | Laura DeMuro (Administrator)

    Records Management Assistant
    (August 26, 2018)

    RECORDS MANAGEMENT ASSISTANT, Bergen County , New Jersey

    JOB DESCRIPTION AND RESPONSIBILITIES

    Position: Records Management Assistant (10-15 hours a week; 3 month assignment; possibility of extension)

    A. Description:

    1. Assist in sorting, review and appraisal of records in different work environments (offices, records rooms, vaults, etc.)

    2. Assist in Identifying records of archival/historical/informational/reference value (based on RM principles as well project)

    3. Assist in Inventorying records (handwritten descriptions for boxes and detailed sheets)

    4. Assist in Boxing records for destruction or storage (with box numbering and description as required)

    B. Physical Requirements (requires dressing in sneakers, boots, jeans BUT professional):

    1. Standing for 2-3 hours (with mini-breaks)

    2. Stooping and squatting

    3. Reaching and pulling boxes

    4. Reaching into cabinets (extracting large and bulky files or multiple files)

    5. Ability to lift up to 15 lbs. (shoulder height)

    C. SCHEDULE - Monday thru Friday; flexible hours between 9am to 6pm depending on client site/workplan. Normally start time is 10am; normally end time is 4:30pm.

    D. LOCATION: Multiple locations – each day a different location/at least once a week – 2 sites in one day

    E. Knowledge

    1. Understanding of Records Management theory i.e. original order, office of origin

    2. Ability to understand and apply retention schedules

    3. If assignment is longer than 3 months; employer may provide/pay for occasional short-term or day RM seminars or classes (to be determined based on interest, discussion and evaluations)

    F. Other skills and abilities

    1. Honesty and punctuality

    2. Ability to be flexible i.e. schedule and project workplan

    3. Good people skills i.e. courteous

    4. Discretion (ability to maintain confidentiality of project work) (will sign NDA)

    5. Good judgment in a situation i.e. when to leave a room because of topic being discussed, etc.

    6. Ability to adapt to different work environments and co-workers, clients

    7. Ability to think outside the box to solve a situation or address a need i.e. no post-its; use pieces of notepads with tape

    8. Initiative

    9. Able to work with direction but still able to recognize potential issues/problems/changes needed; make suggestions

    10. Independent work once trained (to be determined – based on evaluation)

    Please send your resume to:

    Angela Dzikowski, Pro Libra Associates

    adzikowski@prolibra.com 800-262-0070

    All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, sexual orientation, gender identity, veteran status, or on the basis of disability.


  • Sunday, August 26, 2018 4:44 PM | Laura DeMuro (Administrator)

    Records Management Co-Manager
    (August 26, 2018) 

    RECORDS MANAGEMENT CO-MANAGER, BERGEN COUNTY, NEW JERSEY

    JOB DESCRIPTION AND RESPONSIBILITIES

    Position: Records Management Co-Manager (work with other Records Manager)

    20-30 hours a week – 3 month assignment; possibility for long-term extension

    A. Description:

    1. Sort, review and appraise records in different work environments (offices, records rooms, vaults, etc.)

    2. Identify records of archival/historical/informational/reference value (based on RM principles as well project)

    3. Inventory records (handwritten descriptions for boxes and detailed sheets)

    4. Box records for destruction or storage (with box numbering and description as required)

    B. Physical Requirements (requires dressing in sneakers, boots, jeans BUT professional):

    1. Standing for 2-3 hours (with mini-breaks)

    2. Stooping and squatting

    3. Reaching and pulling boxes

    4. Reaching into cabinets (extracting large and bulky files or multiple files)

    5. Ability to lift up to 15 lbs. (shoulder height)

    C. SCHEDULE - Monday thru Friday; flexible hours between 9am to 6pm depending on client site/workplan. Normally start time is 10am; normally end time is 4:30pm.

    D. LOCATION: Multiple locations – each day a different location/at least once a week – 2 sites in one day

    E. Knowledge

    1. Understanding of Records Management theory i.e. original order, office of origin

    2. Ability to understand and apply retention schedules

    3. If assignment is longer than 3 months; employer may provide/pay for occasional short-term or day RM seminars or classes (to be determined based on interest, discussion and evaluations)

    F. Other skills and abilities

    1. Honesty and punctuality

    2. Ability to be flexible i.e. schedule and project workplan

    3. Good people skills i.e. courteous

    4. Discretion (ability to maintain confidentiality of project work) (will sign NDA)

    5. Good judgment in a situation i.e. when to leave a room because of topic being discussed, etc.

    6. Ability to adapt to different work environments and co-workers, clients

    7. Ability to think outside the box to solve a situation or address a need i.e. no post-its; use pieces of notepads with tape

    8. Initiative – recognize needs of project and client and address such professionally without additional direction

    9. Independent worker once trained and comfortable with taking on responsibilities (to be determined – based on evaluation)

    Please send your resume to:

    Angela Dzikowski, Pro Libra Associates

    adzikowski@prolibra.com 800-262-0070

    All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, sexual orientation, gender identity, veteran status, or on the basis of disability.


  • Sunday, August 26, 2018 4:40 PM | Laura DeMuro (Administrator)

    Collections Internship--LOOK collection project
    (August 26, 2018) 
     

    The Museum of the City of New York seeks graduate student interns to work on a project currently underway to process, catalog, and digitize the LOOK Magazine photo archives. Interns will work alongside the Museum’s Assistant Photo Archivist for the LOOK Collection project. Tasks include but are not limited to conducting research on photographers and copyright, writing photographer bios, and labeling negatives. Interns will gain experience in processing and describing archival collections, and will explore the unique challenges of doing so in a museum setting.

    Appropriate candidates will be currently enrolled in Master’s program in Information and Library Science or Museum Studies. Preferred skills and qualifications include previous coursework working with archives; knowledge or demonstrated interest in mid-20th century photography and culture; exposure to collections management systems such as MuseumPlus; experience conducting research; and excellent writing skills.

    The Internship requires a minimum commitment of one full day a week (7 hours), scheduled during the Monday - Friday workweek for the duration of a semester, though two days a week is preferred. Internships are unpaid. Preference will be given to students completing the internship for course credit.

    https://mcny.org/sites/default/files/2018-08/MCNY_CollectionsInternship.pdf

    If you are interested in applying for this opportunity, please send a resume and cover letter describing your background and why you would like to work in the Collections Department to the Museum of the City of New York, Attention: Human Resources Department to jobs@mcny.org. To be considered, please include COLLECTIONS INTERNSHIP within the subject line of your email.


  • Sunday, August 26, 2018 4:36 PM | Laura DeMuro (Administrator)

    Processing Archivist (p/t)
    (August 26, 2018)

    The Jewish Theological Seminary (JTS) is currently searching for a part-time (17 hours per week) processing archivist for one year at The JTS Library. The processing archivist will be responsible for processing a large collection creating an EAD finding aid in Archivist Toolkit and maintenance of new collections. The position commences immediately. It is under the supervision of the Director of Library Services.

    About The Library of The Jewish Theological Seminary:

    The Library of The Jewish Theological Seminary holds the foremost collection of Judaica and Hebraica in the Western Hemisphere, including manuscripts, rare printed books, periodicals, ephemeral materials, musical scores, sound recordings, moving images, graphic arts, and archives. It provides access to subscription databases and to its digital collections. The JTS Library serves the students and faculty of the institution in addition to the international community of scholars in Jewish studies and related areas. Please visit our web site at www.jtsa.edu/library.

    Duties/Responsibilities:

    • Physical reorganization, rehousing and sorting of archival collection.
    • Creation of finding aid in EAD format utilizing Archivist Toolkit
    • Accession newly arrived collections
    • Supervision of archival assistant

    Minimum Requirements:

    • MS in Library and Information Services with a concentration in archives or Archival Records Management.
    • One-year experience in working with Archivist Toolkit, EAD and DACS standards.
    • Ability to summarize and write a clear finding aid narrative.
    • Familiarity with modern Jewish History is preferred
    • Excellent organizational skills, flexibility, interpersonal skills and demonstrated commitment to excellent service.
    • Demonstrated ability to perform detailed tasks and adhere to deadlines

    To Apply: Please send cover letter and resume to hrdept@jtsa.edu


  • Tuesday, August 21, 2018 8:51 PM | Laura DeMuro (Administrator)

    Registrar
    (August 21, 2018)

    The Museum of Jewish Heritage- A Living Memorial to the Holocaust is looking to hire a Registrar. S/he will develop and implement policies and procedures to ensure that collections owned or borrowed by the Museum are properly inventoried, documented, and cared for.

    Responsibilities:

    • Supervise the records and information systems needed for accurate and efficient accessioning, cataloging, and retrieval of the collections.
    • Establish, and ensure adherence to, procedures for the care, custody and control of the collections.
    • Create and maintain forms and files for acquisitions, condition reports, accessioning, conservation, cataloging, loans, packing, shipping, inventory, insurance, storage, and any other aspect of the collection.
    • Maintain documentation pertaining to the legal status of the collections.
    • Oversee maintenance, care and use of all collections storage facilities.
    • Organize, document and coordinate all aspects of lending from the collection and borrowing for exhibition.
    • Hold responsibility for the handling and packing of objects.
    • Retain conservators to work on the collections as necessary.
    • Participate in the installation and de-installation of artifacts for exhibitions.
    • Coordinate with Finance office to obtain insurance coverage for the collections and process insurance claims relating to the collections.
    • Arrange for shipping, security and customs brokerage for collections.
    • Carry out other duties relating to the functions of the Collections & Exhibitions Department, as assigned.

    Requirements:

    • Master's degree in museum studies or museum administration with a concentration in collections management and preservation preferred.
    • Seven-plus years of experience in the field.
    • Expertise in creating, updating and maintaining collections database (experience with MIMSY preferred).
    • Ability to work collaboratively and with staff at all levels of the organization and a variety of leadership styles.
    • Dedicated interest in and awareness of modern Jewish history and the Holocaust a plus.

    To Apply: Please send a cover letter, resume and salary requirements to humanresources@mjhnyc.org


  • Monday, August 20, 2018 8:51 PM | Laura DeMuro (Administrator)

    Archivist

    (August 20, 2018)

    Archivist, Collections and Archives Department (full-time position)

    Job Description: After inaugurating an archival department for the first time in 2014, the American Folk Art Museum continues to establish and maintain its institutional archive, while expanding special collections and initiating digital projects. Formal protocols and archival structure have been established, but as the department is still relatively new and continually developing, the archivist will ideally be a creative problem solver who is interested in getting his or her hands dirty. The museum seeks an archivist who is able to work both independently and in a team, and is detail oriented but also focused on the big picture.

    Essential Functions/ Responsibilities:

    Arrange and describe archival materials in all formats and create collection guides and finding aids in accordance with professional standards and best practices

    Maintain the collection management database ArchivesSpace, and create web-based finding aids

    Provide reference services to staff and outside researchers in person, on the telephone, and by email, and maintain a log of all reference requests

    Assist in training and supervising of interns and/or student employees

    Assist the development department in researching funding opportunities for archive projects, participate in planning and writing grant applications, and contribute to reporting for grants that are in-process

    Assist in creating programs and exhibits that promote the objectives and contribute to the vision and mission of the museum

    Keep abreast of developments in archival theory and practice, as well as copyright law as it pertains to the archive’s holdings

    Promote the use of archive to scholars, researchers, teachers, and students

    Assist digital asset manager with the creation, implementation, and management of procedures for the preservation of born-digital and digitized archival records

    Complete a records management survey, create a retention schedule, and implement it across all departments

    Develop and manage digitization projects, including strategizing about integrating digitized archives with the museum’s collection website

    Other duties as assigned

    Qualifications/Required Skills:

    Advanced degree in archival studies

    2-4 years of experience working in a similar institution

    Knowledge of ArchiveSpace

    Comfortable managing interns and volunteers

    To apply: Send cover letter and resume to AReilly@folkartmuseum.org. Include job title in the email subject field.


  • Friday, August 17, 2018 10:23 PM | Laura DeMuro (Administrator)

    Lesbian Herstory Archives Internships
    (August 17, 2018)

    The Lesbian Herstory Archives (located in Park Slope, Brooklyn, NYC) is looking for graduate and undergraduate students with a demonstrated interest in Lesbian Studies, History and Activism. We have a number of exciting

    archival, library, data migration projects for the upcoming academic year well as planning museum exhibits, LHA At Home events and fundraising efforts. Please read the Requirements & Application Instructions very carefully.

    What We're Offering

    Interns will have the opportunity for practical application of archives and library skills.

    Course credit and letters of recommendation will be provided upon request.

    Interns will also receive the opportunity for workshops and classes outside of LHA

    Interns will be supervised by professional librarians and other archives staff

    Requirements

    Interns must be available for a minimum of 10 hours per week.

    Interns must have experience or skills related to data management, cataloging, archival processing, art handling , graphic design

    Intern must have basic administrative skills and ability to adapt quickly to new technology

    Intern must be skilled in the use of MS Office (Word, Excel, PowerPoint) and other spreadsheet, document management apps

    COLLECTION AREAS

    Banners

    Biogrpahical Files

    Buttons

    Graphics & Art

    Organization & Geographic Files

    Periodicals (Journals, Magazines, Zines)

    Programming & Development

    Special Collections

    Video

    Audio

    Online Catalog

    Photography

    Subject Files

    APPLICATION PROCESS

    Please read the instructions below very carefully.

    Candidates must submit a Cover Letter (indicating skills, experience, relevant interests/activities and availability) and Resume to lha_interns@earthlink.net

    You must include The Collection Area in which you wish to work in the subject line. Only documents attached as a PDF will be accepted. LHA cannot provide housing for interns. Please, no phone calls.


  • Friday, August 17, 2018 10:18 PM | Laura DeMuro (Administrator)

    Special Projects Manager for Collections & Exhibitions 
    (August 17, 2018)

    Job Objective:

    Provide project management for public-facing initiatives involving Museum collections, including recorded testimony, archives, artifact and library collections, and digital resources. The Project Manager will be an important member of the Collections & Exhibitions department, with shared responsibility for planning Museum exhibitions/installations and for monitoring of the integrity of the presentations on view.

    Responsibilities:

    • Provide coordination and project management, from planning to completion, for institutional priorities including digitization projects, collections management, library cataloging, travelling exhibitions, and new installations.
    • Serve as liaison to outside entities with whom the Museum is developing collection-related projects.
    • Facilitate access to, and use of, Museum collection materials internally and externally.
    • Collaborate on content development for public-facing initiatives that draw on Museum collections.

    Requirements:

    • College degree with five-plus years of experience in a museum, archive or library.
    • Strong background in collections and digital assets management desired.
    • Familiarity with current standards used in libraries, archives and museums for description, preservation, and digitization.
    • Demonstrated ability to prioritize and meet tight deadlines.
    • Excellent communication and writing skills.
    • Creative self-starter with strong organizational ability.
    • Ability to work collaboratively and with staff at all levels of the organization and a variety of leadership styles.
    • Experience with MIMSY a plus.
    • Dedicated interest in and awareness of modern Jewish history and the Holocaust also a plus.

    Please send a cover letter, resume and salary requirements when applying to humanresources@mjhnyc.org


questions? communications@nycarchivists.org
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