Log in

Posting a Job

To post an opportunity, please use our Job Submission Form.

For any inquiries about your listing, contact: jobs@nycarchivists.org. 

As a service to our members (and potential members) ART’s site will post jobs here as they come in. Postings will remain on the site for three months or until filled, whichever comes first.


For Advertisers

Please make your announcements as concise as possible.

Please update your information with us when necessary – if a position has been filled, kindly inform the jobs list coordinator so the posting can be removed. If three months has expired since your job was posted, and you would like to continue to advertise the job, let us know.  Please contact the jobs list coordinator with any new information or other issues at jobs@nycarchivists.org.

ART takes no responsibility for the postings placed here, nor will the organization play mediator between applicants and employers. If you wish to apply for a position, please follow the contact information listed in each posting, and good luck!


Current Openings 

  • Tuesday, September 03, 2019 7:50 PM | Laura DeMuro (Administrator)

    Facility Manager

    (September 3, 2019)

    Tod Williams Billie Tsien Architects | Partners is seeking a part-time Facility Manager.

    Our firm was founded in 1986 on Central Park South in Manhattan, where we still work today. The office is a lively and exciting environment. This is an opportunity to oversee the upkeep of our studio, including equipment maintenance, overseeing general repairs and managing models and samples. The Facilities Manager will report to the Studio Manager.

    Our ideal candidate must be tidy, organized and the ability to move heavier material samples. The ability to do small repairs is a plus, but not necessary.

    The reason why we are seeking an archivist background is that the materials are in fact kept for archival purposes as part of our reference library. We are aiming for a more accurate accounting of our material library within the office for project architects and managers to refer back to with ease. Due to the high volume of work in the office, this role is to provide regular maintenance and develop a system for organized storage.

    This is a part-time hourly position to start immediately. Specific hours can be determined, but looking for roughly 2-3 days per week, 12 hours in total. Additional information on our firm and the work we do can be found at www.twbta.com. Applicants should send a letter of interest, resume and any questions to mail@twbta.com.

    Deadline for applications is October 4th.


  • Friday, August 30, 2019 10:08 PM | Laura DeMuro (Administrator)

    Project Archivist, Women’s Sports Collections (2-year, full-time, grant-funded position) 

    (August 30, 2019)

    New-York Historical recently acquired two major collections concerning women’s history generally and women’s sports in particular: the papers of tennis champion and social justice activist Billie Jean King and the records of the Women’s Sports Foundation. Billie Jean King’s papers include about 60 linear feet of photographs, ephemera, and other materials documenting her tennis career and her varied activities to advance gender equality, gay rights, and other social justice causes. Totaling about 600 linear feet of documents, posters, photographs, videotapes and other materials, the records of the Women’s Sports Foundation (WSF), co-founded by King in 1974, chronicle the organization’s mission to address the inequities regarding women’s access to sports while promoting participation generally.

    The New-York Historical Society Library is seeking an experienced Project Archivist to work on a 2-year project to process the Billie Jean King and Women’s Sports Foundation collections in order to make them accessible to researchers and the general public. Beginning with the King Papers, all processing will take place at the Project Archivist’s worksite, New-York Historical’s Central Park West building. Most of the material is stored at an offsite location, so a key responsibility of the archivist will be working with N-YHS’s collections managers to coordinate the shipment of material to and from that location in support of the processing project.

    To learn more about this opportunity and for instructions on how to apply, please visit the career page posting on the New-York Historical society's website.

    https://www.nyhistory.org/project-archivist-women%E2%80%99s-sports-collections

    Send cover letter, resume, the names and contact information of three references, and a finding aid writing sample (or a link to an on-line sample) to resumes@nyhistory.org. In the subject line please reference the specific job title to ensure your resume is forwarded properly.


  • Thursday, August 29, 2019 9:42 PM | Laura DeMuro (Administrator)

    Assistant Archivist

    (August 29, 2019)

    The Morristown-Morris Township Library’s North Jersey History and Genealogy Center is hiring a part time archivist. The successful candidate will work 21 hours a week including one weeknight until 9 p.m. and every other Saturday. Please read the job description then if interested submit a cover letter and resume to james.lewis@mmt.mainlib.org. I will only contact candidates that will be interviewed.

    MORRISTOWN-MORRIS TWP LIBRARY

    NORTH JERSEY HISTORY and GENEALOGY CENTER

    Assistant Archivist

    Library Assistant II-21 hours

    Summary

    The Assistant Archivist provides reference services to patrons. Assists the Archivist processing archival collections and performs special projects as directed by the supervisor. This position reports to the Department Head.

    Qualifications and Requirements

    • Bachelor or associate degree required. Preferably in history previous library experience is desirable.
    • Special training in history and genealogy very desirable.
    • Good reference interview skills
    • Basic microform reader, printer, scanner, and photocopier troubleshooting
    • Excellent interpersonal, verbal and written communication skills
    • Commitment to providing the best quality customer service to our patrons
    • Computer skills including, but not limited to, the ability to work competently with the Library’s online catalog, databases, email, calendar and Circulation systems
    • Experience with Word, Publisher is preferred; however the ability to learn these skills is also acceptable

    Duties

    • Provide reference desk service to patrons in the North Jersey History and Genealogy Center.
    • Research and answer reference inquiries.
    • Assists the Archivist in describing non-book collections, including organizational or personal papers, manuscripts, photographs, or art work.
    • Maintains the vertical files.
    • Maintains the Miscellaneous Manuscripts files
    • Other duties as needed.

    All Library employees are expected to be courteous and helpful in their dealings with both fellow staff and the public. Promptness, neatness and regular attendance and the ability to be a self-starter are also important parts of this position. Employees must be able to lift, sort, and shelve library materials as required. Employees must be able to work nights and weekends regularly.


  • Tuesday, August 27, 2019 7:47 PM | Laura DeMuro (Administrator)

    Archives Assistant

    (August 27, 2019)

    Archives Assistant

    Part-time

    Up to 28 hours/week. Compensation is $25.00/hour.

    Temporary, anticipated up to 1 years.

    Background

    The Frick Collection is an art museum consisting of more than 1,400 works of art from the ninth to the nineteenth centuries, displayed in the intimate surroundings of the former home of Pittsburgh industrialist Henry Clay Frick. The residence is one of New York City’s few remaining Gilded Age mansions. The Collection with its furnishings and works of art has been open to the public since 1935 and has continued to acquire works of art since Mr. Frick’s death. Adjacent to the museum is The Frick Art Reference Library, an internationally-recognized research library that serves as one of the most complete resources for the study of Western art. Founded in 1920 by Helen Clay Frick as a memorial to her father, the Library today holds more than one million study photographs, 360,000 books and periodicals, and 100,000 auction catalogs. Today it is one of the leading institutions for research in the fields of art history and collecting and is open to interested individuals from all over the world. Along with special exhibitions and an acclaimed concert series, the Frick offers a wide range of lectures, symposia, and education programs that foster a deeper appreciation of its permanent collection.

    Position Summary

    Major responsibility of this position is assisting the Archives staff in preparing the archival collections for a move to off-site storage. Rehouse, organize and interfile archival material, create collection- and item-level inventories, and label and barcode boxes. The person in this position may also assist with reference queries, administrative duties, and other archival projects as needed. Frequent lifting to the waist of boxes weighing up to forty pounds.

    Requirements

    Undergraduate degree required. Additional consideration will be given to candidates possessing a Master’s Degree in Library/Information Science or enrolled in a Master’s Degree program with an archival component. Previous experience in an archival setting is desired, as is general knowledge of current trends and emerging technologies in libraries and archives. Candidates should be able to work both independently and collaboratively with other team members. Knowledge of Word and Excel required.

    Benefits in Employment with the Frick Collection

    All employees of the Frick Collection may access free or discounted admission to most of New York’s finest museums. Additionally, we provide employees and volunteers with a discount on Museum Shop purchases and an on-site discounted employee dining service. Part-time employees are also eligible to accrue sick leave in accordance with the New York City Earned Sick Time Act. The Frick Collection offers a beautiful and pleasant work setting and an excellent opportunity to appreciate some of the world’s finest works of art.

    Application Process

    To apply, please send cover letter and resume to:

    Chief, Archives and Records Management

    jobs@frick.org (Include “Archives Assistant” in subject line of email.)

    The Frick Collection 1 East 70th Street

    New York, NY 10021

    No phone calls, please.

    Equal Employment Opportunity has been, and will continue to be, a fundamental principal at The Collection, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, national origin, age, marital status, alienage or citizenship status, sexual orientation, disability, pregnancy, military status, creed, genetic predisposition or carrier status or any other protected characteristic as established by law. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. This description shall not be construed as a contract of any sort for a specific period of employment.


  • Monday, August 26, 2019 9:54 PM | Laura DeMuro (Administrator)

    PT Licensing Assistant 

    (August 26, 2019)

    The Solomon R. Guggenheim Foundation is seeking a part-time licensing assistant to help with managing requests for commercial and editorial usage of the Guggenheim Museum’s building, exhibition and collections imagery. This individual will assist with contract preparation and handle requests for use of images from a range of organizations and individuals including publishers, museums, artists, scholars, marketing agencies, and others. The position will be two days per week for a total of 16 hours weekly.

    Founded in 1937, the Solomon R. Guggenheim Foundation is dedicated to promoting the understanding and appreciation of art, architecture, and other manifestations of visual culture, primarily of the modern and contemporary periods. The Guggenheim realizes this mission through exceptional exhibitions, education programs, research initiatives, and publications. The Guggenheim strives to engage and educate an increasingly diverse international audience through its unique network of museums and partnerships. With nearly three million annual visitors worldwide, the Guggenheim and its network is one of the most visited cultural institutions in the world.

    ________________________________________

    Key Responsibilities:

    • Assists in preparation of contracts for commercial and editorial usage of building, exhibition and collection imagery to be licensed to trade publishers, museums, artists and scholars. This includes: writing and monitoring email correspondence, invoicing, enforcing reproduction policy, reviewing color proofs and credit lines.
    • Assists in day-to-day operations of the museum’s trade and editorial licensing business including: answering requests through licensing e-mail address, handling both unsolicited requests for trademark use and advertising campaigns, ensure contract preparation in a timely fashion.
    • Conducts photo research within the museum’s image archives and digital asset management system.
    • Maintains records of signed contracts and payments. Produces monthly reports on Licensing activity.
    • Interacts with Curatorial, Registrar, External Affairs, Library & Archives, Retail, Development and Special Events departments to coordinate licensing requests.

    Education, Qualifications and Requirements

    • Bachelor’s Degree in Legal Studies, Business Administration or Library Science or similar
    • Beginning knowledge of the print and online publishing industry
    • Beginning knowledge of intellectual property, copyright and trademarks
    • Excellent verbal and written communication skills
    • Superior organizational skills and follow through
    • Working knowledge of Adobe Photoshop, Lightroom and Bridge, Word, Excel

    The Solomon R. Guggenheim Foundation is an equal opportunity employer.

    To Apply: Please go to https://theapplicantmanager.com/jobs?pos=NY196


  • Saturday, August 24, 2019 10:26 PM | Laura DeMuro (Administrator)

    Jewish Institutional Ledgers Project Cataloger

    (August 24, 2019)

    Cornell University Academic Position Announcement:

    Jewish Institutional Ledgers Project Cataloger

    Division of Rare and Manuscript Collections, Cornell University Library

    (Project-based Academic Term Appointment)

    Cornell University Library is seeking a librarian for the position of Jewish Institutional Ledgers Project Cataloger.

    Under the direction of the Rare Materials Cataloging Coordinator and in consultation with the Selector for Jewish Studies, the Jewish Institutional Ledgers Project Cataloger creates bibliographic description of a collection of pinkesim (ledgers) from early-twentieth century immigrant Jewish community organizations. This effort entails the creation of MARC metadata using current content standards (e.g.: DCRM) and controlled vocabularies (e.g.: LCNAF).

    These 318 ledgers are primary sources of information for research on the Jewish immigrant experience before World War II. Financial records occupy significant space in these ledgers, recording individual contributions, community expenditures, and free loans. Extensive texts of meeting minutes and other documentation give witness to the use of Yiddish, and sometimes German and English, to record administrative and social aspects of community life.

    Key Opportunities:

    - Deeply engage with primary source materials from early-twentieth century Jewish immigrant communities

    - Provide user-focused description for a collection of bound manuscripts, a rewarding and intellectually-challenging format

    - Engage professionally with the special collections and/or Judaic studies communities

    This position is an eleven-month, benefits-eligible term appointment. Some flexibility may be available to permit a part-time schedule over an appropriately adjusted duration. The incumbent may regularly need to lift up-to 40lbs, which may be done with or without accommodation, as well as work with dusty materials.

    Duties and Responsibilities:

    Technical Services: 90%

    - Performs original cataloging for primarily Yiddish language bound manuscripts from the Jewish Institutional Ledgers Collection

    - Supplies and creates Library of Congress personal and corporate name headings for synagogues or congregations and benevolent societies

    - Participates in discussions with Conservation colleagues to determine necessary treatment for project materials

    - Identifies documents for possible digitization

    Professional Engagement: 10%

    - Participates in activities of professional organizations in Jewish, Yiddish, bibliographical or historical studies

    Required Qualifications:

    - Master's degree in relevant field, such as library science, information science or Judaic studies

    - Intermediate to advanced reading knowledge of Yiddish, including handwritten Yiddish

    - Demonstrated knowledge of cataloging content standards, including AACR2, RDA and the Descriptive Cataloging of Rare Materials

    - Proven ability to solve problems creatively and in consultation with colleagues and independently

    - Excellent communication and analytic skills, including the ability to work well in a team- based environment

    Preferred Qualifications:

    - Reading knowledge of Hebrew and German

    - Experience working with rare materials in an academic library environment

    - Applied experience working with cataloging utilities, such as OCLC Connexion and integrated library systems

    Visa sponsorship is not available for this position.

    Environment:

    About the Cornell University Library: One of the leading academic research libraries in the United States, Cornell University Library is a highly valued partner in teaching, research, and learning at the university. With an operating budget of over $58 million and a diverse and innovative staff of more than 400, the Library supports 2,700 faculty, 22,000 students and 94 PhD fields. Its world class collections, expert librarians, responsive services in physical and virtual library spaces inspire and nourish scholarship and learning.

    The Division of Rare and Manuscript Collections (RMC) is Cornell’s principal repository of rare books and both bound and archival manuscripts. The collections include more than 500,000 printed volumes, in excess of 80 million individual manuscript items, and another one million photographs, paintings, prints, and other visual media. The collection of pinkesim, recently acquired through the generosity of Cornell alumni supportive of Jewish Studies in the university, reposes in the RMC vault.

    The Carl A. Kroch Library, which houses RMC, is on the arts and sciences campus of Cornell, which overlooks the city of Ithaca and magnificent Cayuga Lake, one of the two largest Finger Lakes in a region of New York State famed for its majestic waterfalls, ubiquitous vineyards, profound history, and cultural diversity.

    The Ithaca campus sits on 2,300 acres in the heart of the Finger Lakes region. Ithaca, located roughly halfway between Manhattan and Toronto, offers a wealth of cultural activities while maintaining an eclectic college-town feel. Outdoor enthusiasts can take advantage of rolling hills, breathtaking gorges, hiking trails, and lakes offering countless outdoor activities. The city has been named one of the top 100 places to live, a top 10 recreation city, a best green place to live, and one of the "foodiest" towns in America.

    Benefits: Our comprehensive Endowed benefits package includes 22 vacation days, 12 paid holidays, health insurance, life insurance, and university retirement contributions (TIAA-CREF and other options). Professional travel funding is available. More information regarding Cornell’s generous benefits can be found at this link. The anticipated academic rank for this position is Assistant Librarian, with a salary range of $52,500-$55,000.

    Application Procedure:  Candidates must apply online via the Cornell Careers site:

    https://cornell.wd1.myworkdayjobs.com/CornellCareerPage/job/Ithaca-Main-Campus/Jewish-Institutional-Ledgers-Descriptive-Project-Cataloger---Cornell-University-Library_WDR-00020002 .

    We shall begin reviewing applications September 16, 2019 and shall continue until a viable pool of applicants has been identified. Please submit one document that contains a cover letter, resume, and the names, phone numbers, and addresses for three references (pdf preferred).


  • Friday, August 23, 2019 8:16 PM | Laura DeMuro (Administrator)

    Archivist 

    (August 23, 2019)

    Madison Square Garden’s Archivist is responsible for assembling, cataloguing, preserving and managing the valuable collections of historical information that exist within the company. This position will also work with internal partners throughout the organization to ensure that materials and important events are recorded and archived appropriately to ensure that we are documenting this historical time as an organization. This includes MSG owned venues and productions, the Knicks, Rangers, Sports Properties events, MSG Networks and MSG Sphere. S/he is responsible for developing a strategy and creating a process for all divisions to follow, for collecting current and future materials and sending all historically important materials to the Archives in the correct formats, at the correct time.

    This position will also work as a curator, acquiring, collecting, and cataloging works of art, as well as ensuring their overall care.

    Specific Functions/Activities Summary :

    Will pro-actively recommend artifacts that should be collected from events on an ongoing basis and help implement processes and procedures for such collection.

    Responsible for maintaining and enhancing a thorough and easily accessible archival system for housing all MSG related materials.

    Provide support to business units by pulling together information on historic sports, entertainment, media, venue, production, event and creative events in a thorough and timely manner for presentations or project needs.

    Responsible for the proper care and display of such artifacts which includes curating exhibitions, installing the art works and objects in such a way that protects and preserves their natural state, and negotiating the loans of items from other institutions.

    Responsible for keeping the ongoing list of key events and dates with their respective supporting materials including ticket prices, grosses and attendance information at our venues.

    Will manage, maintain and update the offsite warehouses where the materials are located. This will include organizing, digitizing and archiving critical and historic materials for MSG events.

    Authenticate and appraise historical documents and archival materials.

    Provide historical context and materials for projects relating to our properties (i.e. Rockettes, Radio City Christmas Spectacular, teams, partner events, etc.)

    Research and provide info about our venues and future acquisitions for announcements.

    Provide clarity and historical research as needed on properties or venues.

    Maintain up to date historical records on concerts/events at our venues, team records and sports properties events.

    Partner Work with legal and office services to develop and promote records management companywide.

    Manage storage process throughout the company including Globe, Meyers, and 2 Penn.

    QUALIFICATIONS:

    10 – 15 years’ experience as an Archivist, with a bachelor or master’s degree in Library and Information Science or Archival Studies

    Experience leading a small team, building process and procedures, and gaining stakeholder buy in.

    Expected to have excellent relationship-building skills to create and nurture partnerships with other institutions, artists and collectors.

    Experience working with specific forms of records, such as manuscripts, electronic records, websites, photographs, maps, motion pictures, and sound recordings.

    Experience using and developing complex databases related to the materials in the archive collection and access for partners.

    Knowledge of methods and process for doing research

    Eye for detail and strong design instincts.

    Strong organizational skills and attention to detail to ensure proper storage and retrieval records and documents program. Ability to develop logical systems of storage for the public to use.

    Knowledge of managing, storing and maintaining archival assets.

    Knowledge of developing and maintaining archival storage systems (i.e. – Data Asset Management systems, etc.)

    Ability to manage multiple projects simultaneously.

    Experience as an Historian in a corporate environment.

    SPECIAL REQUIREMENTS OF THE JOB:

    · Travel will be required to MSG venues

    · Certified Archivist ideal

    https://careers-msg.icims.com/jobs/11838/archivist/job?mobile=false&width=900&height=500&bga=true&needsRedirect=false&jan1offset=-300&jun1offset=-240

    To Apply please send resume to Eleni.Sfouggatakis@msg.com


  • Thursday, August 22, 2019 9:44 PM | Laura DeMuro (Administrator)

    Queens Memory Community Coordinator 

    (August 22, 2019)

    Queens Public Library is a national and international leader in the delivery of public library service. We transform lives by cultivating personal and intellectual growth and by building strong communities. Queens Public Library welcomes innovators and leaders to contribute to a long history and dynamic future of offering pioneering programs and services to the most diverse county in the United States. Queens Public Library is a private, non-profit corporation with 1,700 employees serving 65 locations.

    The Queens Memory Community Coordinator is responsible for coordinating the Queens Memory Ambassadors Program. This includes managing the ambassador nomination and selection processes as well as managing selected volunteer ambassadors through their year of service to the Queens Public Library. Coordinates outreach to the public about the Library’s Queens Memory Project via public events and promotional activities such as social media outreach. Manages and participates in the processing workflow of archival donations from the public. Provides training and individual consultations to participants to build their businesses.

    • Initiates partnerships and manages collaborative relationships with community organizations and individuals to produce public programs and collect local history records for the Library’s collections, specifically in service of the Queens Memory Ambassador Program.
    • Assists Queens Memory Ambassadors in their research, event planning and community outreach.
    • Serves as a liaison between the Metadata Services Unit, the Marketing and Communications Department and the Archives at Queens Public Library.
    • Conducts oral history interviews and trains volunteer interviewers.
    • Part of the team responsible for donor outreach aimed at completing donation packages, and maintaining positive donor relationships via regular news and updates about collections and events.
    • Contributes to the appearance and curation of digital archives websites.
    • Maintains up-to-date expertise in the areas of oral history, public history, community archiving, born digital collections and volunteer mobilization.
    • Provides recommendations and plays a lead role with developing and bringing new standards into the Library’s practices.
    • Performs accession processing and quality control for all new digital archives donations from the public and from partner institutions.
    • Responsible for contributing to archival processing for all digital archive collections.
    • Coordinates with Metadata Services Librarians who create VRA Core, MARC, Dublin Core and EAD records for archival materials (oral histories, photographs, manuscripts, etc.).
    • Supervises hourly-rate staff, volunteers and interns as needed on digital archives projects.
    • Evaluates the work of hourly-rate staff and volunteers to ensure that programs are of appropriate quality and that resources are used effectively.
    • Performs other duties as assigned.

    REQUIRED QUALIFICATIONS:

    • Bachelor’s Degree in Humanities, Public History, Liberal Arts or a related field required.
    • Two years of experience in community work or community centered activities.
    • Experience with community archiving and/or oral history projects required.
    • Able to perform independently, be self-motivated and juggle multiple tasks with a positive attitude.
    • Must be detail oriented.
    • Ability to work well as a team member.
    • Willingness to adapt to new technologies and processes.

    PREFERRED QUALIFICATIONS:

    • One to two years of experience managing hourly-rate, staff, volunteers and/or interns.
    • Background in recruitment or community organizing.
    • Knowledge of digital archives, providing reference services for archival collections, public programming and archival processing.
    • Archives certification or professional archival experience.
    • Fluency with language spoken in Queens.

    TO APPLY: Please email your resume and cover letter to QLcareers@queenslibrary.org and reference “Queens Memory Community Coordinator - EXTERNAL” in the subject line. Resumes will only be accepted by email.

    The Queens Library is an Equal Opportunity Employer.


  • Wednesday, August 21, 2019 6:58 PM | Laura DeMuro (Administrator)

    Research Services Coordinator

    (August 21, 2019)

    The UConn Library seeks a public service professional to provide research assistance for a vibrant and diverse academic community. Under the direction of the Head of Archives and Special Collections, the Research Services Coordinator facilitates research services at the UConn Library’s John P. McDonald Reading Room; assists users with in-person and virtual reference and general information requests; supervises the reading room; locates and retrieves rare books, archives, and manuscript materials for researcher use; provides excellent customer service; and ensures University, UConn Library, and user standards and ethics are maintained. This position works closely with Archives and Special Collections staff to create a better experience for patrons and visitors, identify and implement policies, procedures, and workflows, and manages and sets priorities for a team of student workers. The Research Services Coordinator is responsible for collecting, aggregating, and reporting statistics relating to Archives and Special Collections operations and events; and conducting special projects to support the goals, priorities, and mission of the Archives and Special Collections Unit as they relate to the research, teaching, and learning mission of the University.

    The full position description is posted at the UConn Library Employment site: https://lib.uconn.edu/about/employment-opportunities. Applications must be submitted online via UConn Jobs (https://hr.uconn.edu/jobs/), Staff Positions, Search #2020041. Applications must include a cover letter, detailed resume, and contact information for three professional references for full consideration.

    https://hcmprodweb.psoft.uconn.edu/psp/HRPRCGA/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_CE.GBL?Page=HRS_CE_JOB_DTL&Action=A&JobOpeningId=2020041&SiteId=1&PostingSeq=1


  • Friday, August 16, 2019 8:20 PM | Laura DeMuro (Administrator)

    Records Manager

    (August 16,2019)

    Position Title: Records Manager, Office of Archives and Records Management

    Purpose: Oversee the implementation of and compliance with a records management program across all offices of the international non profit organization

    Reports to: Executive Director, Office of Archives and Records Management

    Professional Level: 2+ years experience in document management

    Responsibilities :

    • Manage the electronic records management system
    • Work closely with outside software vendor to ensure software setup meets needs
    • Understand and apply records retention schedules according to professional standards and under the guidance of the Legal and Finance departments
    • Monitor compliance with the organization’s records management policies and procedures
    • Audit, periodically or by request, practices related to the management of business critical records
    • Support staff with implementing and using the records management software
    • Develop records management training for designated representatives of the offices
    • Ensure the secure electronic and physical storage of records

    Position Requirements :

    • Education: Bachelor degree is a ++ (history, information services, or library science) or an equivalent combination of education and experience in archives and records management
    • Certification in Records Management strongly preferred
    • Substantial experience in electronic document management and record systems
    • Previous demonstrated experience in implementing a new records management system (desirable)
    • Ability to maintain a high level of confidentiality and discretion.
    • Experience in delivery of training to staff.
    • Driver’s license required
    • Ability to work ind
    • ependently
    • Excellent verbal communication skills and willingness to collaborate when possible.

    To Apply: Please send resume to: jdavis@noorstaffing.com.



questions? communications@nycarchivists.org

Powered by Wild Apricot Membership Software