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Current Openings 

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  • Thursday, November 16, 2017 1:01 AM | Anonymous member (Administrator)

    Part-Time Archivist
    November 16, 2017

    The American Academy in Rome seeks a part-time Archivist for its NY Office.

    The American Academy in Rome, founded in 1894, awards the Rome Prize to a select group of artists and scholars, after an application process that begins in the fall of each year. The winners, announced in the spring, are invited to Rome to pursue their work in an atmosphere conducive to intellectual and artistic freedom, interdisciplinary exchange, and innovation. The community includes Fellows, Residents, Visiting Artists and Scholars, and members of academic Summer Programs. The organization employs a staff of 50 in Rome and 15 in New York.

    The part-time Archivist in the New York office of the American Academy in Rome works approximately 16 hours per week, and is responsible for processing and managing the Academy’s paper archival documents as part of a recurring deposit to the Archives of American Art; creating new metadata for born digital assets; and serving as a resource and collaborator for archivists leading digitization projects in Rome.

    The American Academy in Rome Institutional Archive is housed in the Academy’s New York office and consists of approximately 300 linear feet of processed and unprocessed materials, with additional items housed in off-site storage facilities. The collection contains Board of Trustees and various committees’ minutes and operation records of the Development, Finance and Programs departments, including the School of Classical Studies, the School of Fine Arts, and the Summer Session. The Archive also includes records of Executives, Officers and Directors, publications, photographs, newspaper clippings, ephemera, and architectural drawings.

    The Rome offices house an Archaeological Study Collection with over 9,000 physical and 5,000 digitized objects and a Photographic Archive with over 70,000 prints and negatives and 25,000 digital images. The growing digital assets of the archives and both collections are managed in ArchivesSpace. The collections are also managed in the Academy’s Digital Humanities Center.

    The successful candidate will have a professional degree and/or equivalent experience in one or more fields relevant to library science, including experience processing manuscript/archival materials and developing processing plans; in-depth knowledge of current developments in archival processing; knowledge of preservation and conservation standards and procedures for manuscript/archival materials; and experience with ArchivesSpace. This is a part-time position based in New York City and is not eligible for benefits. The schedule and hours can be flexible.

    The Archivist reports the Drue Heinz Librarian in the Rome office, and works closely with the Deputy Director in the New York office. The Archivist also collaborates with the library and archives team in Rome.

    To perform this job successfully, an individual must be able to perform each essential function at a high level. The requirements listed below are representative of the knowledge, skill, and/or ability required.

    1. Professional degree from library school, other appropriate degree, and/or equivalent experience in one or more fields relevant to library science, preferably from positions or internships processing manuscript/archival materials and developing processing plans

    2. In depth knowledge of current developments in archival processing, and knowledge of preservation and conservation standards and procedures for manuscript/archival materials

    3. Excellent organizational ability, analytical and problem-solving skills, accuracy, and attention to detail

    4. Proven strength in effectively prioritizing and managing time, taking initiative, juggling multiple duties and tasks, and meeting strict deadlines

    5. Demonstrated ability to balance working independently and being self-directed with working as part of a team and following specific direction

    6. Ability to interact professionally and work productively with a wide range of constituents including management, support staff, and vendors

    7. Strong proficiency in ArchivesSpace, Archivists’ Toolkit, or Archon

    8. Working knowledge of metadata standards including MARC, EAD, VRA, and Dublin Core

    9. Experience using a website CMS such as Drupal or Wordpress

    10. Ability to scale, crop, color balance, and apply basic retouching to images in Adobe Photoshop and work with metadata in Adobe Bridge

    11. Proficiency in Microsoft Office applications including Word, Excel, and Powerpoint, as well as Google applications including Gmail and Google Drive

    12. Strong written and verbal communication skills

    13. Good judgment and discretion in handling confidential and sensitive information.

    To Apply
    Please submit your resume with cover letter outlining your interest in the Academy and your qualifications for the position to: https://aarome.bamboohr.com/jobs/view.php?id=7

  • Thursday, November 09, 2017 11:31 PM | Anonymous member (Administrator)

    Head, Medical Center Archives
    November 9, 2017

    The Samuel J. Wood Library and the C.V. Starr Biomedical Information Center is the information hub of Weill Cornell Medicine. We are seeking a Head, Medical Center Archives, who will work with senior leaders to inculcate our organizational history into the organizational culture of NewYork Presbyterian Hospital (NYPH) and Weill Cornell Medicine (WCM). Established in 1972, the Medical Center Archives contain records dating back to 1771, the founding of the New York Hospital. This position also will have overall responsibility for the administration and management of the institutional records of all components of the Medical Center, organizing and preserving these collections, and providing reference services to a varied constituency in support of organizational endeavors.

    Reporting to the Library Director, the Head, Medical Center Archives interacts with high-level administrators, donors, faculty, students, scholars, genealogists, staff, and the public. A member of the Samuel J. Wood Library Leadership Team, the incumbent will assist the Director and other Library and Information Technology Services (ITS) leaders in strategic planning and execution of goals to enable the library and the archives to develop services critical to the success of the parent organization. This position supervises one archivist and various archives students or temps, and plans and oversees a lecture series for the Heberden Society.

    Required Qualifications:
    A Masters in Archives, Library Science, History or a related field. Candidates must have the ability to meet WCMC requirements for appointment at the academic rank of Assistant or Associate Archivist, including a record of professional achievement, research/scholarship and service. Candidates must demonstrate excellent interpersonal and leadership skills, have a strong user-service orientation, and be able to work cooperatively in a team environment. Candidates must demonstrate excellent organizational, written and oral communication skills, including the ability to be persuasive and present data effectively. Candidates must demonstrate a knowledge of current and emerging digital technologies and services in support of archives and special collections functions, and have experience integrating these technologies into their workflow.

    We are seeking a candidate who is self-motivated, and demonstrates strong initiative along with the ability to work independently as well as with others, and one who demonstrates flexibility and calmness in stressful situations. This individual will be a systems thinker, possessing a strong sense of mission and organizational commitment, and superior skills in problem identification, analysis and resolution. Has the ability to lift 40 pound boxes of records.

    Preferred qualifications:
    Certified Archivist, Digital Archives Specialist (DAS) training or certification from the Society of American Archivists, additional advanced degree, and experience with medical archives.

    Salary, while negotiable, is commensurate with experience.

    A complete job description can be found at https://library.weill.cornell.edu/about-us/staff/career-opportunities-and-internships. Interested parties are encouraged to send a cover letter and CV by November 30, 2017. Please e-mail cover letter and curriculum vitae to librecruiting@med.cornell.edu with “Head, Medical Center Archives” included in the subject line.

  • Tuesday, November 07, 2017 11:35 PM | Anonymous member (Administrator)

    Project Archivist
    November 7, 2017

    The BC Archives seeks a Project Archivist for a 13-month grant-funded project to complete the processing of the records of the YWCA of Brooklyn.

    Brooklyn College, founded in 1930, is one of the oldest of the senior colleges in the CUNY system. The College Library, the most advanced in the CUNY system, is the academic, cultural and technological pulse of the college. Holdings include over 1.3 million print materials, over 68,000 electronic books and journals, and over 300 databases. The Archives is committed to acquiring, preserving, and providing access to the records of enduring value that document the Brooklyn College community and the Borough of Brooklyn, as well as the papers and memorabilia of individuals and alumni who have national and social importance.

    The Project Archivist will arrange, describe, and perform basic preservation (refoldering, mylar encapsulation) tasks and write and edit a DACS compliant finding aid. Project Archivist will coordinate with College Archivist and Associate Archivist. Reports to the College Archivist.


    establish physical and intellectual control of the collection

    rehouse materials; refer items to Conservator as needed

    write and encode finding aid according to DACS and EAD3 standards

    provide monthly reports to the College Archivist

    post information about the grant on social media

    Qualification requirements:

    Education: Master’s Degree in Archival Studies, or History with a certificate in Archives

    Experience: 3-5 years experience in archival processing; familiarity with standards of archival description, including EAD and DACS

    Desirable: Subject background in Women’s Studies or American social and cultural history, archival certification

    Salary: $55,000/year; medical benefits, sick days, and vacation days are included

    Local applicants only. Applications will be accepted until November 30, 2017. Projected start date is January 2, 2017.

    To Apply please send resume and cover letter to C.Bradley-Sanders17@brooklyn.cuny.edu

  • Sunday, November 05, 2017 11:36 PM | Anonymous member (Administrator)

    Part Time Assistant Archivist
    November 5, 2017

    The La Guardia and Wagner Archives at LaGuardia Community College, The City University of New York, seeks a candidate with experience in processing historic collections. They must be well acquainted with standard archival techniques in the arrangement and description of historical documents and be able to prepare a finding aid. Experience in processing multi-media collections and knowledge of Adobe Premiere Pro cc 2017 is desired.

    A Bachelor’s degree in history or political science required. MLS with archival coursework, experience in archives, or archival certificate preferred. Computer skills are essential, as well as the ability to communicate effectively. Must be able to lift boxes weighing up to 40 pounds.

    Candidate will work 20 hours a week


    $20 per hour

    Send cover letter and resume by November 20th, 2017 to:

    Soraya Ciego-Lemur, Assistant Archivist

    La Guardia and Wagner Archives

    LaGuardia Community College/CUNY

    31-10 Thomson Avenue

    Long Island City, NY 11101

    Fax: 718-482-5069

    E-Mail: sciego@lagcc.cuny.edu


    An Equal Opportunity/Affirmative Action/Americans with Disabilities Act Employer

  • Thursday, November 02, 2017 10:34 AM | Anonymous member (Administrator)

    Archives Intern
    November 2, 2017

    Job Description:
    Working under the supervision of the Project Archivist, Interns will be provided the opportunity to gain hands-on experience in all stages of archival processing.

    Duties include:
    Surveying and processing the historic materials of New York City’s public hospitals

    Using an electronic database to catalog artifacts, photographs, documents, books, audio/visual recordings and other collection items

    Digitizing collection materials

    Researching history and provenance of artifacts via traditional means as

    well as electronic search methods

    Preparing a finding aid according to national standards for DACS and EAD

    Current students and recent graduates of accredited Library and Information Science programs with a strong interest in archives are encouraged to apply.

    An interest in medical and/or New York City history a plus!

    Desirable Qualifications:

    *Extremely organized and detail-oriented.

    *Knowledge of issues regarding preservation, conservation, and archive/collection development.

    Position Duration: Interns will be expected to work during normal business hours (Monday through Friday, 9:00am to 5:00pm) . Number of hours per week to be determined.

    Location: New York City Health + Hospitals/Bellevue

    Pay: Internships will be given for experience and/or course credit

    Application Process: Please send a short letter of interest and resume via e-mail to johnstor@nychhc.org with “Archives Intern” in the subject line.

  • Monday, October 30, 2017 10:37 AM | Anonymous member (Administrator)

    Project Assistant Archivist
    October 30, 2017

    The Museum of the City of New York celebrates and interprets the city, educating the public about its distinctive character, especially its heritage of diversity, opportunity, and perpetual transformation. The Museum is riding an exciting wave of success and is in the midst of a revitalization of its mission and operations, which centers on the renovation and expansion of its historic building, the advancement of the stewardship of its collections, and new and ambitious exhibitions, publications, and public and school programs.

    The Museum seeks a part-time temporary Assistant Archivist for a position funded by the Robert David Lion Gardiner Foundation to reunite, process, arrange, and describe in an archival finding aid the Edward Floyd de Lancey collection, a group of approximately 780 manuscript items pertaining to the lives of many notable New York families during the 17th, 18th, and 19th centuries. The position term is for 380 hours, beginning in January 2018 and to be completed over approximately four and a half months (three days a week). The position reports to the Director of Collections, with day-to-day support and oversite provided by the Collections Access Archivist.


    Search the Museum’s entire manuscript collection to reunite the Edward Floyd de Lancey collection, which was previously sorted according to family name or type of material – such as insurance documents, property records, or military papers – and integrated into various thematic collections.

    Attempt to establish original provenance; if the original order cannot be determined, establish a new arrangement as a unified collection according to archival principals, including the creation of a series and sub-series structure.

    Conduct research on individuals, events, and locations documented through the manuscripts, including visiting other repositories and research institutions.

    Write a DACS (Describing Archives, a Content Standard) compliant finding aid for the Edward Floyd de Lancey collection, with a supporting container list.

    Rehouse material as needed.

    Ability to adhere to strict schedule and meet monthly milestones for processing and description.


    Master’s degree in Information and Library Science, with a specific focus in Archival Studies.

    Minimum 1-year cumulative experience processing archival collections at relevant internships.

    Previous experience handling fragile manuscript materials.

    Familiarity with Describing Archives, a Content Standard (DACS), Library of Congress Name and Subject Authorities, and Getty Research Institute vocabularies.

    Knowledge or demonstrated interest in New York City in the 17th, 18th, and 19th centuries.

    Demonstrated attention to detail, highly organized, and ability to work independently.

    Please send resume with cover letter to the Museum of the City of New York, Attention: Human Resources Department, 1220 Fifth Avenue, New York, New York 10029 or email to echapin@mcny.org. To be considered, please include Project Assistant Archivist within the subject line of your email.

    As this position is grant funded, hourly wage of $25 is not negotiable. The position is part-time, for a duration of 380 hours to be completed over four and half months, beginning in January 2018. The position is not eligible for employee benefits, though the Museum does pay FICA on the position’s wages.

    The Museum of the City of New York is an equal opportunity employer. As such, the museum provides equal employment opportunity for all employees and applicants without unlawful discrimination with respect to age, citizenship status, color, creed, disability, ethnicity, gender identification, marital status, military status or veteran, national origin, political association, political/personal convictions, predisposing genetic characteristics, race, religion, sex, sexual orientation, socio-economic status, geographic location, philosophies, or any other classification protected by federal, state or local laws, in all employment decisions, including but not limited to recruitment, hiring, training, compensation, promotion, demotion, transfer, lay-off, and termination, and all other terms and conditions of employment. All employment-related decisions are based solely on relevant criteria including training, experience, and suitability.

  • Thursday, October 26, 2017 11:22 AM | Anonymous member (Administrator)

    Assistant Archivist
    October 26, 2017

    The Eastern Diocese of the Armenian Church of America is looking for a part-time (max 20 Hrs P/W) assistant archivist to assist in the creation of the Eastern Diocese of the Armenian Church of America Archives.

    Responsibilities include processing the different collection, labeling boxes & preparing them to be sent for for digitization. Labeling the different collection & creating Finding Aids


    Must Possess an MLS Degree with a concentration in Archives & Records Management

    1+ year working in an archives

    Must be able to lift 50 Lbs


    Ability to read the Armenian Language

    Please submit your resume/CV, with a cover letter & a list of three references to afoldes@armeniandiocese.org

  • Friday, October 20, 2017 11:27 AM | Anonymous member (Administrator)

    Project Archivist
    October 20, 2017

    About the Gilder Lehrman Institute:
    The Gilder Lehrman Institute of American History (GLI) is the nation’s leading American history organization dedicated to K-12 education. The Institute’s mission is to promote the knowledge and understanding of American history through educational programs and resources. Since its founding in 1994, the Gilder Lehrman Institute has created powerful and meaningful ways to teach and learn history. With a focus on primary sources, we illuminate the stories, people and moments that inspire students of all ages and backgrounds to learn and understand more about history.

    The Institute brings the work of today’s leading historians into classrooms and homes around the globe. Through publications, posters, videos, exhibitions and essays, the Institute brings life to every period of American history. The Institute’s diverse portfolio of education programs, including the acclaimed Hamilton Education Program, provides opportunities to deepen one’s understanding and appreciation of history. The Gilder Lehrman Affiliate School network is comprised of nearly two million students and 35,000 teachers from more than 14,000 schools worldwide.

    About the Gilder Lehrman Collection:

    At the Institute’s core is the Gilder Lehrman Collection, one of the great American history archives. There are more than 65,000 letters, diaries, maps, newspapers, photographs and other objects that document our political, social and economic history dating back to the 15th century.

    Summary of Position:

    The Gilder Lehrman Institute of American History is seeking a Project Archivist to process, arrange, catalog, and digitize its newly acquired archives. This is an hourly, project-based position with a minimum contract for a year.

    Responsibilities: (including but not limited to)

    ● Process and organize the newly acquired archive, maintaining the original order when appropriate

    ● Create “Item Level” catalog records

    ● Coordinate with the Curator of Books and Manuscripts to ensure proper housing for the new acquisitions

    ● Create digital images

    ● Ensure the metadata for digital images has been properly created

    ● Create and proofread transcripts

    ● Conduct basic historical research


    ● ALA-accredited MLIS, MA in Museum Studies or equivalent degree, with a concentration in archival studies.

    ● A minimum of two years’ experience as an archivist arranging and describing archival materials.

    ● Knowledge of PastPerfect software a plus.

    ● Strong attention to detail and organizational skills

    Hours: Full Time hours Monday - Friday

    Flexible Schedule - 30- 40 hours/week

    Supervisor: Sandra Trenholm, Collection Director

    Please submit a resume, cover letter, a reference letter from at least one instructor, and a list of relevant completed courses to HR@gilderlehrman.org. Please put “Project Archivist ” in the subject line of your email.

  • Friday, October 20, 2017 11:24 AM | Anonymous member (Administrator)

    October 20, 2017

    The American Jewish Joint Distribution Committee (JDC) Archives is pleased to announce that it is accepting applications for its 2018 fellowship program. In 2018, 6 fellowships will be awarded to senior scholars, postdoctoral researchers, graduate students, and independent researchers to conduct research in the JDC Archives, either in New York or in Jerusalem. Topics in the fields of twentieth century Jewish history, modern history, social welfare, migration, and humanitarian assistance will be considered, as well as other areas of academic research covered in the JDC archival collections http://archives.jdc.org/search-the-archives//. To identify relevant materials, please visit http://archives.jdc.org/explore-the-archives/finding-aids/. The fellowship awards are $2,000-$5,000.

    Please visit http://archives.jdc.org/about-us/fellowships-and-grants-general-information/ to apply and for further information.

    Deadline for submission: Monday, January 15, 2018.

  • Thursday, October 19, 2017 11:28 AM | Anonymous member (Administrator)

    Project Archivist, Ethical Culture Fieldston School Records
    October 19, 2017

    Division: Library
    Reports to: Head of Archival Processing
    Preferred start date: November/December 2017

    The New-York Historical Society, a preeminent educational and research institution, is home to both New York City’s oldest museum and to one of the nation’s most distinguished independent research libraries. N-YHS is dedicated to presenting exhibitions and public programs, and fostering research that reveal the dynamism of history and its influence on the world of today. Founded in 1804, its holdings cover four centuries of American history, and include one of the world’s greatest collections of books, manuscripts, graphic materials, historical artifacts, and American art documenting the history of the United States as seen through the prism of New York.

    The records of the Ethical Culture Fieldston School were acquired this year by New-York Historical. The Ethical Culture Fieldston records include about 400 linear feet of correspondence, school publications and other print matter, photographs, audiovisual formats, administrative files, student projects, curriculum guides, and other documents. Ranging from the late 1800s to the early twenty-first century, this documentation spans the entire history of Ethical Culture Fieldston, and covers the school’s philosophical underpinnings, governance, curriculum, programs and activities, student life, athletics, and associated organizations, such as the Parent & Teachers Association.

    Job Summary:

    The New-York Historical Society Library is seeking an experienced Project Archivist to work on a one-year project to process the Ethical Culture Fieldston records in order to make them accessible to researchers and the general public. The collection is stored at an offsite location, so a key responsibility of the archivist will be the identification of material to be shipped to and from that location in support of the processing project. The Project Archivist’s worksite will be New-York Historical’s Central Park West building, where all processing will be done.

    Essential Job Duties:

    *Develop a comprehensive processing plan and timeline for project implementation

    *Coordinate the flow of unprocessed material from the offsite location and the return of processed material to it in relation to the project’s needs

    *Physically process the collection, including refoldering and rehousing portions of it

    *Describe the collection in a sufficiently thorough manner to identify for potential users the many strengths of the material

    *Identify documentation with privacy concerns that might require restriction

    *Document the collection in a collection management system, Archivists’ Toolkit or ArchivesSpace

    *Oversee the work of any volunteers or other project assistants

    *Generate a DACS-compliant, on-line finding aid for the collection

    *Establish name and subject access terms with controlled vocabularies

    *Write occasional blogs about documents found in the collection

    *Maintain a pace of work that accomplishes the project’s processing and descriptive goals within the set timeframe.

    Education Requirements:

    ALA-accredited MLIS or equivalent degree, with concentration in archival studies

    Skills and Experience Requirements:

    *A minimum of three years’ experience as a professional archivist arranging and describing archival materials, especially institutional records

    *A track record of success in the timely completion of large projects

    *Experience in developing processing plans, benchmarks, and timelines for complex archival projects

    *Demonstrated ability to manage the logistics of processing a large collection, preferably including the challenge of coordinating shipments to and from an offsite location as needed during processing

    *Demonstrated ability to scale the level of processing up or down based on the attributes of the record series at hand

    *Demonstrated ability to perceive important subject matter within a large collection and describe it effectively within set time constraints

    *Experience with overseeing the work of an intern, volunteer or other processing assistant

    *Knowledge of and experience with archival standards and best practices, such as DACS and Library of Congress headings

    *Strong written, oral and interpersonal communication skills

    *Experience working with Archivists’ Toolkit or ArchivesSpace

    *Ability to work independently within a collaborative workplace team structure.

    Physical Demands:

    The position requires the ability to lift and carry for short distances storage boxes weighing up to 40 lbs.


    $50,000/annual. Attractive benefits package.

    To apply:

    Send cover letter, resume, the names and contact information of three references, and a finding aid writing sample (or a link to an on-line sample) to resumes@nyhistory.org. In the subject line please reference the specific job title to ensure your resume is forwarded properly.

    The New-York Historical Society is an Equal Opportunity Employer.

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