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To post an opportunity, please use our Job Submission Form.

For any inquiries about your listing, contact: jobs@nycarchivists.org. 

As a service to our members (and potential members) ART’s site will post jobs here as they come in. Postings will remain on the site for three months or until filled, whichever comes first.

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Please update your information with us when necessary – if a position has been filled, kindly inform the jobs list coordinator so the posting can be removed. If three months has expired since your job was posted, and you would like to continue to advertise the job, let us know.  Please contact the jobs list coordinator with any new information or other issues at jobs@nycarchivists.org.

ART takes no responsibility for the postings placed here, nor will the organization play mediator between applicants and employers. If you wish to apply for a position, please follow the contact information listed in each posting, and good luck!

Current Openings 

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  • Friday, December 07, 2018 12:39 PM | Laura DeMuro (Administrator)

    Archive Intern
    (December 7, 2018)

    Organization: Kiki Kogelnik Foundation Website: https://www.kikikogelnikfoundation.org/ Country: United States Location: New York, NY Sector: Non-Profit Position Level: Student/Recent Graduate Education: 4-Year Degree Position Type: Internship Paid Compensation: Hourly compensation at minimum wage rate Application Deadline: 01/06/2019 The Kiki Kogelnik Foundation is a non-for-profit organization seeking one intern to assist the foundation’s archivist with processing its archive collections held in NYC. The candidate will be working with diverse historical materials of the late artist, Kiki Kogelnik. The internship is aimed at students currently enrolled in graduate programs in Art History, Archival Studies, Library and Information Science, Museum Studies, or a related field, and at individuals that have very recently completed one of the named programs. The intern must be detail- and results-oriented and self-motivated, as well as be able to work independently. Candidates should have knowledge of archival processing and organization, digitization projects, cataloging. The internship will take place between January and April 2019; exact start and finish dates are flexible. The intern should be available to work 3-5 days a week, preferably 5 days. Duties Include: • Handling and documenting of archival materials • Adequately packing archival materials • Digitizing records according to established protocols • Assisting with research tasks • Administrative tasks as assigned Key Qualifications: • Prior archive, museum, or gallery experience/previous knowledge of basic archival methods • Excellent English language skills (written and verbal communication) • Knowledge of working on MAC, with Adobe CC, Microsoft Office • Decent scanning proficiency • Excellent communication skills and ability to follow instructions Preferred Additional Qualifications: • Basic German language skills (reading proficiency) • Knowledge of modern and contemporary art • Must be able to safely lift up to 40 lbs Application Instructions/Public Contact Information: To apply for this position, please submit a cover letter and resume to our archivist Anna at anna@kikikogelnikfoundation.org with ‘NYC Archive Intern’ in the subject line. Application deadline: Sunday, January 6, 2019. Applicants are encouraged to apply early. Qualified applicants may be contacted prior to deadline.

  • Friday, December 07, 2018 12:10 PM | Laura DeMuro (Administrator)

    Assistant Archivist

    (December 7, 2018)

    The Winthrop Group’s Information & Archival Services Division is seeking to hire an archivist in New York City. This full-time Assistant Archivist position offers an opportunity to assist in the establishment of a unique performing arts archive and contribute to the organization’s centennial commemorations in 2019.


    Under the general supervision of a Winthrop Group Lead Archivist, the Assistant Archivist will:

    • survey 600+ boxes of archival records in an off-site storage facility
    • actively participate in content appraisal, arrangement, and description of archival materials to ensure long-term preservation and access to collections
    • track and receive cartons shipped to/from an off-site storage facility
    • routinely collaborate with the client’s Archives Committee and Events Committee
    • draft collection and access policies
    • assist, as requested, in exhibit development, outreach, and training of volunteers
    • implement digitization projects and manage files in a records management system in collaboration with Information Technology staff
    • respond to reference inquiries from client’s staff and external stakeholders
    • collaborate with other members of the team to ensure the goals and objectives of Winthrop’s client are accomplished in an accurate, efficient, and useful way.


    • MA/MLS with a concentration in Archives Management, with at least one year of processing experience in an archival setting
    • Knowledge of and experience with basic preservation techniques and proper handling of records and artifacts
    • Experience developing finding aids and providing reference service
    • Effective communication and problem-solving skills
    • Ability to lift boxes and objects weighing up to 40 pounds


    • Experience working with performing arts collections
    • Knowledge of and/or interest in American theater history


    For most of the project, the Assistant Archivist will work in an office environment in Manhattan. Approximately 2-3 weeks of work will take place at an off-site storage facility in New Jersey accessible via mass transit.


    16-month contract position

    Please email cover letter, resume, and names, titles and contact information for three references attention to Kimberly Peach.

  • Thursday, November 29, 2018 10:18 PM | Laura DeMuro (Administrator)

    Archives Intern

    (November 29, 2018)

    The Trisha Brown Archive provides information and access to primary resources relating to the life and work of Trisha Brown, as well as the origins, development, and activities of the Trisha Brown Dance Company since its founding in 1970. The Archive is currently accepting applications for the position of Archives Intern for the Spring 2019 Semester. The student intern will become a vital member of the archives team by assisting with such projects as archival arrangement, rehousing, and description; digitization of selected material for preservation and access; cataloguing of moving image and sound recordings; and additional research, as needed.


    - Enrolled in an ALA-accredited Master’s Program in Library Science

    - Coursework / knowledge of archival processing and best practices

    - Interest in artists’ archives and / or performance archiving


    This is an unpaid internship and must be completed for course credit.

    Please submit a cover letter and resume to Anne Boissonnault at archives@trishabrowncompany.org

  • Thursday, November 29, 2018 10:16 PM | Laura DeMuro (Administrator)

    Library Cataloging Internship

    (November 29, 2018)

    Pace Gallery’s Research & Archives Department is seeking a part-time Cataloging Intern for the 2019 Winter semester, starting this upcoming January. Interns will become a vital member of our library and art cataloging team by assisting with special projects, including data entry, cataloging library and special collections materials, digitization projects, archival processing and re-housing materials. This is a fantastic opportunity for hands-on experience in archival and art cataloging practices.

    This is a paid internship with a minimum requirement of sixteen hours per week with a flexible Monday through Friday, 10:00AM to 5:00PM, schedule. This internship is tied to the Winter semester and is ideal for students in library science, and archival studies. Knowledge of Library of Congress classifications, subject headings, and authorities is helpful but not required.

    Library Catalog Duties:

    • Assist with copy cataloging and editing existing bibliographic records
    • Preparing materials for shelving (barcoding and shelf labeling)
    • Additional cataloging duties as needed


    • Enrolled in an ALA-accredited Master’s Degree in Library Science
    • Coursework/experience in cataloging and classification
    • Knowledge of MARC/RDA cataloging
    • Experience in processing library materials in various formats
    • Attention to detail and ability to learn quickly
    • Ability to work independently and without a collaborative team environment
    • Thorough knowledge of Microsoft/Outlook and database programs

    Interested candidates should submit a cover letter and resume to jobs@pacegallery.com, with ‘Catalog Internship’ in the subject line. No phone calls please.

    Pace is proud to be an equal opportunity employer and will consider all qualified applicants regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, Veteran status, or any other legally protected status.

  • Monday, November 19, 2018 8:52 PM | Laura DeMuro (Administrator)

    Digital Asset Intern (Spring 2019)
    (November 19, 2018)

    The Robert Rauschenberg Foundation is seeking a current or recent MSLIS or Photography graduate student to assist with digital asset management. The 12-week internship requires a minimum commitment of 2-3 days a week. Internship will take place between January and April; exact start and finish dates are flexible. Interns will receive an hourly stipend, and academic credit is encouraged and supported. Under supervision of the Director of Archives and Scholarship, the internship will focus on:

    Digitization of transparencies and photographs

    File-naming and metadata entry for new and existing digital assets

    Licensing and permissions requests as needed

    Application deadline for Spring 2019 internship: Wednesday, December 5, 2018. Applicants are encouraged to apply early. Qualified applicants may be contacted and interviewed prior to deadline. Please visit the Foundation website for a full description of the internship and application instructions.

    If interested, please email a resume, cover letter, and two (2) references. Include the position title in the subject line to archives@rauschenbergfoundation.org. No phone calls.

  • Monday, November 19, 2018 8:49 PM | Laura DeMuro (Administrator)

    Archives Intern (Spring 2019)
    (November 19, 2018)

    The Robert Rauschenberg Foundation is seeking a current or recent MSLIS graduate student for an archives internship. The 12-week internship requires a minimum commitment of 2-3 days a week within one of the time periods listed below. Exact start and finish dates are flexible. Interns will receive an hourly stipend, and academic credit is encouraged and supported.

    Under supervision of the Director of Archives and Scholarship and Assistant Archivist, possible projects include:

    Arrange, describe, and rehouse archives materials

    Create finding aids and/or digital object records in ArchivesSpace

    Assist with digitization of archival materials and metadata entry

    Assist with research appointments and other duties as assigned

    Application deadline for Spring 2019 internship: Wednesday, December 5, 2018. Applicants are encouraged to apply early. Qualified applicants may be contacted and interviewed prior to deadline. Please visit the Foundation website for a full description of the internship and application instructions

    If interested, please email a resume, cover letter, and two (2) references. Include the position title in the subject line to archives@rauschenbergfoundation.org. No phone calls.

  • Friday, November 16, 2018 10:28 PM | Laura DeMuro (Administrator)

    (November 16, 2018)

    Seeking archivist to devise a system for achieving and cataloguing a decade's worth of videos, photos, writings and audio tapes. Candidates must be interested in classical music and curious about leadership and organizational development.

    • For 20 years, conductor Roger Nierenberg has led customized, interactive learning events for Fortune 100 corporations, government agencies, financial institutions, consulting firms, higher education, healthcare organizations, and not-for-profits. While enlightening its audiences about organizational development The Music Paradigm reveals classical music’s relevance outside the arts field, thereby expanding the audience for orchestras.

    For more background, please visit MusicPardigm.com.

    To Apply: Please send Resumé and short letter of introduction including why this job might be of interest to RNierenberg@MusicParadigm.com

  • Wednesday, November 14, 2018 9:10 PM | Laura DeMuro (Administrator)

    Print Library Assistant
    (November 14, 2018)

    Candidate will help our team in organizing and maintaining the GAP Brand Print Library as well as helping to build our database in our HQ offices.

    The Print Library serves designers and others in a creative environment, providing print & pattern inspiration for seasonal design work.

    Duties Include:

    Organizing, mounting, labeling and filing of print swatches and original artwork.

    Scanning prints and saving images with appropriate metadata in the departmental database.

    Assisting designers and other business partners in finding print & pattern inspiration as well as check-in and check-out of artwork.

    Preferred Skills:

    Strong organizational skills.

    Ability to identify textiles, fabrics, prints and artwork styles.

    Ability to work well alone and with others.

    Applicant should be personable, detail oriented and self-directed.

    Interest in fashion and knowledge of current fashion trends is ideal.

    Retail/Customer Service experience helpful.

    Knowledge of Photoshop and digital asset management systems preferred.

    40 hours per week, during normal business hours (9-6) $16 per hour. This is a contract position.

    To Apply: Please send Resume to olivia_mueller@gap.com

  • Wednesday, November 14, 2018 9:08 PM | Laura DeMuro (Administrator)

    Assistant Librarian
    (November 14, 2018)

    Under the supervision of the Archivist, the position-holder will assist in the organization, inventory, arrangement, description, preservation, and promotion of library and archives holdings including periodicals, club publications, audio-visual and photographic materials, pamphlets, organizational records, and more.

    This is an excellent opportunity for a recent Library Science graduate or someone nearing completion of their degree work, providing exposure to a small department working with diverse collections and opportunities to take on new initiatives and responsibilities.

    Position is 15-28 hours a week with flexible scheduling Monday through Friday between the hours of 8:30 and 5:00 at our Midtown Manhattan headquarters.

    Apply online through the job posting link https://recruiting.ultipro.com/AME1082/JobBoard/7ebf60c3-048f-3b48-12de-0f0d18ffcf45/OpportunityDetail?opportunityId=c14eceeb-9231-4ab4-902f-8941d5475fb9

  • Wednesday, November 07, 2018 10:28 PM | Laura DeMuro (Administrator)

    (November 7,2018)
    A nonprofit arts organization dedicated to preserving and making publicly accessible art historical and artists’ archives, and promoting archives-based research and scholarship, seeks an experienced arts administrator to fill a key position. The Administrator ensures the smooth daily operations of the organization and plays an essential role in the successful realization of its projects. The ideal candidate will have a strong interest in art historical research and artists’ archives, and will be knowledgeable of modern and contemporary art.

    Under the supervision of the Executive Director, the Administrator’s duties will include, but are not limited to:

    • Overseeing the day-to-day operations and administration of the organization by managing the office, updating the website, responding to inquiries, and interacting with artists, scholars, students, donors, and the general public
    • Maintaining financial records, reconciling monthly expense statements, producing quarterly spending reports, processing and tracking invoices and reimbursements, and drafting project and operating budgets
    • Providing human resources support by administering benefits, updating the employee handbook and nondisclosure agreements, maintaining confidential files, and preparing orientation packages for new employees
    • Acting as liaison to the Board of Directors and Advisory Board by drafting communications, coordinating travel and accommodation, generating and organizing documents and presentations for meetings, and recording and circulating minutes and other meeting notes
    • Coordinating public programming—including symposia, lecture series, and exhibitions of archival materials—and research fellowships, and managing the initial phases of archive and publication projects
    • Drafting and editing text for the website, newsletters, advertisements, and other outreach materials
    • Providing administrative and technical support to the Executive Director as required


    • M.A. in Arts Administration, Art History, or a related degree, and three years of art nonprofit, museum, archive, or library experience with a focus on administration
    • Self-directed, with the ability to take initiative, anticipate actions needed, and excel at hands-on involvement with projects
    • Exceptional organizational capacities and project management skills; ability to juggle multiple tasks, meet demanding deadlines, and prioritize tasks
    • Excellent interpersonal skills and the ability to work collaboratively
    • Ability to exercise discretion and independent judgment
    • Well-developed written and verbal communication skills
    • Proficiency in Microsoft Office (Word, Excel, and Powerpoint)

    Preferred qualifications:

    • Significant knowledge of modern and contemporary art
    • Proficiency in Adobe Photoshop and In Design, and experience with art databases

    To apply, please send your resume and cover letter to ArtistArchiveNY@gmail.com.

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