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Current Openings 

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  • Wednesday, February 01, 2023 9:39 PM | Laura DeMuro (Administrator)

    Processing Archivist 

    (February 1, 2023)

    Position Title - Processing Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Archivist

    Position Type - Part-time, term

    Benefits - No

    Hourly wage range - $25 - $30

    Position Description:

    The Institute for Studies on Latin American Art (ISLAA) is seeking a Processing Archivist. This is a part-time and temporary position. Under the supervision of the Archivist, this position will be responsible for arranging, preserving, and describing ISLAA’s archival and special collections of varying formats, including digital-born, audiovisual, photography, and paper materials. The Processing Archivist will also assist with other duties related to preserving and providing access to ISLAA’s archival collections such as performing basic preservation work and occasional assisting with writing announcement texts to introduce a collection to public audiences.


    The Institute for Studies on Latin American Art (ISLAA) expands scholarship and public engagement with art from Latin America through its program of exhibitions, publications, lectures, and partnerships.

    Position overview:

    • Position title: Processing Archivist
    • Compensation: $25-30 per hour (commensurate with experience and qualifications)
    • Anticipated start: March 1, 2023 and beyond
    • Schedule: 16 hours per week between Monday and Friday
    • Benefits: As a part-time, freelance position, this role does not include benefits, including but not limited to health, dental, or 401K.
    • Residency: Candidates must reside in the New York City area in order to perform work at our Library and Archives in New York City. This position is fully in-person, and cannot accommodate hybrid work or work from home.

    Specific Duties:

    • Process, arrange and describe materials according to processing plans.
    • Prepare EAD- and DACS-compliant findings aid(s) using ArchivesSpace.
    • Perform basic preservation work.


    • MLS, MLIS, MSLIS, or equivalent in a relevant field, or prior archival experience.
    • Experience of arranging and processing archival collections (student, internship experience can be included).
    • Experience with an archival management system such as ArchivesSpace.
    • Knowledge of archival best practices and standards such as DACS, EAD and MODS.
    • Ability to collaborate in a team environment.
    • Reading proficiency in Spanish.
    • Knowledge of art history is preferred.

    This position involves lifting boxes weighing as much as 40lb.

    To be considered for this position, please submit the following materials to archives@islaa.org with a subject line Processing Archivist:

    • Cover letter
    • Curriculum Vitae
    • Sample finding aid
    • Names of two [2] references (contact information only)

    ISLAA seeks team members who reflect the diverse communities we engage with. Positions are filled without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, disability, HIV/AIDS status, veteran status, or any other characteristic protected by law. All are encouraged to apply.

    Please send

    Cover letter

    • Curriculum Vitae
    • Sample finding aid
    • Names of two [2] references (contact information only)

    to archives@islaa.org

  • Tuesday, January 31, 2023 8:20 PM | Laura DeMuro (Administrator)

    DigITs Summer Internship in Library Science and Archives

    (January 31, 2023)

    Position Title - DigITs Summer Internship in Library Science and Archives

    Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.) - Archivist

    Position Type - Paid Internship

    Does this position satisfy requirements for course credits? - Yes

    Hourly wage range - $18- $25

    The Library and Archives at Memorial Sloan Kettering Cancer Center is happy to announce that we have paid, remote/hybrid internship opportunities for summer 2023.

    The projects (listed below) will each last 10 weeks from June 12-August 18, and we are part of the DigITs Summer Internship Program (the division through which the Library and Archives reports). For more information about compensation and other details, please see the MSK Careers Job Post.

    Application deadline: February 3, 2023

    Those interested in applying for an internship must apply through this MSK Careers Job Post (which is a general application for the DigITs Summer Internship Program).

    If you are interested in this opportunity, we encourage you to apply as soon as possible. If you have any questions, feel free to reach out to Anthony Dellureficio (for the Research Data Management project) or Sheridan Sayles (for the Archives project).

    Archival Project:

    The Archives at the Memorial Sloan Kettering Cancer Center Library house records from 1885 to present that document the administrative and research history of Memorial Sloan Kettering and its predecessors. The Archives at MSK is in the midst of a transformation period; the Library hired its first full-time archivist in June of 2022 and is now focusing on moving from a purely closed access model to making the collections increasingly available online. In January of this year, the Archives launched its first instance of ArchivesSpace and is moving forward through increasing description of existing collections, processing new collections, and beginning to build digitization infrastructure.

    Archival projects for Summer 2023 will build on the existing goals of the department by focusing on topics of arrangement and description, as determined in conjunction with the archivist and candidate. Types of projects can include:

    processing of a mid-size collection

    creation of name and subject authority files

    creation of digital assets

    Research Data Management Project:

    This project will center around the questions:

    What differences, commonalities, and standards exist between metadata structures of various FAIR repositories?

    Can workflows be developed to enhance metadata sharing from repositories to institutional discovery platforms?

    In March 2020, the Library launched the MSK Data Catalog, a searchable and browsable online collection of records describing the contents of datasets and providing access instructions for those wishing to explore the data for their own research. The catalog records consist of rich metadata conforming to schema.org standards, as well as utilizing controlled vocabularies, such as NLM medical subject headings (MeSH) and the MSK's Oncotree cancer taxonomy. You can read more about the project here: https://datacatalog.mskcc.org/about.

    The records in our catalog primarily come from public, FAIR compliant repositories (such as cBioPortal, Gene Expression Omnibus, Dryad, Harvard Dataverse, figShare, Zenodo, etc) and complement our institutional publications database, Synapse, a public-facing resource tracking the intellectual output of MSK researchers.

    The intern in this project will:

    Prepare a description by repository of a search strategy to discover deposits affiliated with MSK (this strategy will be shared publicly for adoption by other institutions),

    Document workflows and procedures for exporting metadata from these repositories,

    Document workflows and procedures for massaging exported metadata records and ingesting them into our data catalog (with annotations to help replication of these procedures),

    Create new catalog records for MSK generated datasets in the publicly accessible repositories mentioned above.


  • Monday, January 30, 2023 9:29 PM | Laura DeMuro (Administrator)

    Processing Archivist 

    (January 30, 2023)

    Position Title - Processing Archivist - New York, NY

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Senior Archivist

    Position Type - FUll-time, term

    Benefits - Yes

    Salary Range - $56,000 - $65,000

    The Winthrop Group has an immediate opening for a full-time Processing Archivist to process the papers of former Directors, Deans, Chairmen, and Presidents of the Icahn School of Medicine at Mount Sinai. This salaried, two-year position will require that the archivist work on-site at the client’s premises in Manhattan. An experienced Senior Archivist will provide support and supervision. It may be possible to transfer to other Winthrop clients or projects following the completion of this processing initiative.


    To Apply Please send Cover letter, resume, and contact information for three references to careers@winthropgroup.com

  • Tuesday, January 17, 2023 7:26 PM | Laura DeMuro (Administrator)

    Reference & Instruction Archivist 

    (January 17, 2023)

    Reference & Instruction Archivist

    Job no: 493469

    Work type: Staff Full-time

    Location: South Hadley, MA

    Categories: Library Services

    Position Type: Staff Full-Time

    Hours per week: 37.5

    Weeks per year: 52

    Work Schedule: Monday through Friday, 8:30 am to 5:00 pm; occasional nights and/or weekends as needed

    The annual salary range for this position is $61,700 - $62,000.

    Department Summary & Job Purpose:

    Mount Holyoke College’s Library, Information and Technology Services (LITS) Division empowers a diverse and inclusive learning community equipping every person to purposefully engage the world. We connect people with the information, expertise, spaces, and technologies that enhance their work and fuel scholarly endeavors.

    Reporting to the Head of Archives and Special Collections (ASC), the Reference and Instruction Archivist is primarily responsible for the instruction services, reference services, and rare books collection; commits to developing user-centered, transformative approaches to archives work; and works closely with other LITS departments, the campus community, and the Five Colleges. Each member of the ASC department actively promotes the commitment of the College and LITS to diversity, equity, inclusion, and accessibility by developing and supporting diverse and inclusive collections.

    Core Job Duties and Responsibilities:

    Collaborates, develops, and engages with faculty and other campus teaching staff to deliver creative, engaging, and robust learning opportunities that integrate primary sources and rare books in the curriculum and promote hands-on engagement with archival materials for students.

    Manages reference services. Engages with researchers through in-person appointments, email, telephone, and virtually.

    Develops and implements reference services policies and procedures.

    Explores and recommends new technologies for reference services to meet the research needs of students, faculty, and researchers.

    Identifies and promotes discoverability of the collections through LibGuides, catalog records, video tutorials, and other descriptive tools.

    Maintain skills and knowledge of standards, technology, and best practices in instructional services, curricular development, and reference services.

    Manages the development and preservation of the Rare Book Collection.

    Actively works with colleagues in LITS to create a welcoming, equitable, and user-centered environment in which a diverse population of students, faculty, and staff can thrive.

    Serves on LITS, College, and Five Colleges committees as assigned.

    Engages in professional development through national and regional professional associations and other service opportunities.

    Attends and contributes to major campus-wide or LITS-sponsored events, which may be held at night, on weekends, or on holidays, and which are part of every employee’s core responsibilities.

    Evening and weekend work, as necessary. In some circumstances, it may be important to assist during adverse weather and emergency situations to ensure essential services and service points are covered. Majority of work is performed on-site.

    Perform related duties as assigned.


    • ALA–accredited MLIS and/or advanced degree in archives administration or combination of relevant education and experience.
    • Minimum of three years of professional experience working in an archives or manuscripts repository, preferably in an academic setting
    • Minimum of one year of demonstrated professional experience providing instruction services using primary source materials.
    • Minimum of one year of demonstrated professional experience providing reference services using primary source materials.
    • Enthusiasm for and experience with instruction and faculty collaborations.
    • Experience with archives and library management systems (ie. ArchivesSpace and LibApps). Knowledge of descriptive cataloging principles, metadata standards, and Encoded Archival Description (EAD).
    • Commitment to the hands-on engagement of students with primary source materials and rare books, and to integrating archival materials into the College’s curriculum.
    • Commitment to developing user-centered, transformative approaches to archives work.
    • Evidence of service orientation and customer focus; analytical, troubleshooting, and problem-solving skills; strong oral and written communication skills.
    • Demonstrated commitment to fostering diversity, equity, and inclusion in daily work and the workplace culture.
    • Ability to build and sustain effective and key relationships with a diverse group of alums, researchers, faculty, students, staff, community, and professional colleagues.

    Preferred Qualifications:

    • Knowledge and experience working with primary source materials for women’s history and higher education in the United States.
    • Knowledge of rare books and their use within academic communities.
    • Enthusiastic service orientation with sensitivity to the needs of users at all skill levels.
    • Excellent oral and written communication, project management experience, problem-solving skills, and the ability to work independently with minimal supervision.
    • Must be flexible and capable of working successfully individually and in teams in an evolving library environment.
    • Enthusiastic, people-oriented individual with creativity and a passion for supporting a collaborative work environment.
    • Ability to maintain a professional and tactful approach in all interactions, ensuring confidentiality and an individual’s right to privacy regarding appropriate information.
    • Flexibility to accept, manage, and incorporate change and the ability to manage multiple tasks and priorities simultaneously, effectively, and in a fast-paced environment.
    • Involvement and active participation in professional organizations and professional development work.
    • Ability to travel as needed to participate in professional meetings and events.


    Compliance Requirements:

    Physical Demands:

    Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

    The employee is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and extensive reading.

    Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound.

    Sufficient clarity of speech required includes those which permit the employee to discern verbal instructions and communicate effectively in person and by telephone.

    Working Conditions:

    Employee operates office equipment and computers to perform essential duties and responsibilities.

    The employee is not substantially exposed to adverse environmental conditions (such as in a typical office or administrative work).

    Background Checks:

    Mount Holyoke College is committed to providing a safe and secure environment, supported by qualified employees that will allow all of its students, faculty, staff, and those associated with them to successfully carry out the mission of the college. As a condition of employment, the College will conduct appropriate background checks for all new hires. Mount Holyoke has designated the Office of Human Resources as the office responsible for ensuring that background checks (CORI, SORI, Credit History, & Driver Credential) are completed and utilized in the hiring process and Five College Office of Compliance and Risk Management as the office responsible for facilitating background checks as articulated in this policy.

    Special Instructions for Applicants:


    Apply online; application materials must include:

    A cover letter summarizing interests and qualifications

    A complete resume or curriculum vitae

    Contact information for 3 professional references

    Mount Holyoke College is a women’s college that is gender diverse. The College is committed to providing equal access and opportunity in employment and education to all employees and students. In compliance with state and federal law, Mount Holyoke College does not discriminate on the basis of race, ethnicity, color, genetic information, sex, national or ethnic origin, religion, age, physical or mental disability, marital status, sexual orientation, pregnancy, gender identity or expression, ancestry, veteran or military status, or any other legally protected status under federal, state or local law. The College does not discriminate on the basis of gender in the recruitment and admission of students to its graduate program.

    Mount Holyoke College is an Equal Opportunity Employer.

  • Friday, January 06, 2023 8:23 PM | Laura DeMuro (Administrator)

    Digital Archives Assistant 

    (January 6, 2023)

    Position Title - Digital Archives Assistant

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Digital Archivist & Archives Manager

    Position Type - Part-time, term

    Benefits - No

    Hourly wage range - $25 - $30


    Hauser & Wirth Institute is a non-profit, private foundation dedicated to transforming the field of artists’ archives by nurturing equity and innovation and increasing access to archives. Operating independently of commercial interests, HWI provides grants for progressive archival projects and education, fosters networks locally and internationally and organizes public programming that enlivens and expands conversations around artistic legacies.


    Hauser & Wirth Institute is seeking a tech-savvy Digital Archives Assistant to support processing of born-digital materials in an artist’s archive. They will primarily assist the Digital Archivist & Archives Manager with processing and preservation activities for born-digital content stored on optical media. The position will require onsite work at our processing facility in Long Island City.

    The Digital Archives Assistant’s responsibilities will include:

    - Assessing and transferring digital content on optical media through disk imaging, file copying, or ripping, according to established processing workflows and guidelines

    - Processing digital content using BitCurator reporting tools and other software

    - Describing digital content in ArchivesSpace and Google Sheets according to archival best practices

    - Documenting processing activities and tracking project progress

    - Participating in documenting and improving processing workflows

    The position will be 2 days per week between Monday and Friday, from mid-February 2023 through December 2023.


    - Understanding of the principles of archival arrangement and description

    - Familiarity with archival metadata standards

    - Strong computer skills and ability to execute commands in the command line

    - Willingness to learn new tools

    - Academic or professional experience with digital preservation

    - Detail-oriented with excellent organizational, communication, and research skills

    - Ability to work independently while following workflows and guidelines with minimal supervision after initial training period

    - Experience working with Microsoft Excel and/or Google Sheets

    - Ability to be flexible and adapt to changing circumstances


    - Master’s in library or information science, MA with a concentration in archives, or experience working in archives

    - Experience working with artists’ archives and/or an interest in artists’ archives

    - Experience using ArchivesSpace and/or BitCurator


    Interested candidates should email their resume and cover letter as a single PDF to info@hauserwirthinstitute.org. Please include your name and the position title in the email subject line. The position will remain open until filled.

    Hauser & Wirth Institute is an equal opportunity employer. The Institute does not discriminate because of age, sex, religion, race, color, creed, national origin, disability, marital status, partnership status, veteran status, gender (including gender identity), sexual orientation, or any other factor prohibited by law. We are committed to hiring and promoting individuals solely on the basis of their qualifications for the job to be filled. If you believe that you could excel in this role, we encourage you to apply.


    As a condition of employment, the individual hired for this position must be fully vaccinated against COVID-19, barring a valid exemption. The individual must provide proof of vaccination prior to their start date.

    Email resume and cover letter as a single PDF to info@hauserwirthinstitute.org. Please include your name and the position title in the email subject line.

  • Saturday, December 24, 2022 10:17 PM | Laura DeMuro (Administrator)

    Project Archivist 

    (December 24, 2022)

    Position Title - Project Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Archivist

    Position Type - Full-time, term

    Benefits - Yes

    Salary Range - $45,000 - $55,000

    The Library of the Jewish Theological Seminary seeks a full-time project archivist to process and create metadata for digitized audio-visual recordings from its institutional archives pertaining to the American Jewish experience from 1941 to 1999. This is a one-year, grant-funded project.

    Description of the Position:

    The project archivist will be responsible for processing, creating item-level descriptive metadata, and writing finding aids for 1,750 digital recordings and films in mp4 and wav formats utilizing the MODS metadata schema. The project archivist will be an integral part of the archival and digital library teams.


    Analyze, arrange, and create descriptive metadata for digitized recordings. Meeting local and national standards, supplement embedded technical and administrative metadata created by the digitization vendor and ingest in MODS format into the library’s digital asset management system. Write EAD/DACS-compliant finding aid(s) in ArchivesSpace and link digital assets. Create original bibliographic records in Alma. Troubleshoot and seek solutions for bibliographic, controlled vocabulary, and database issues.

    Minimum Requirements:

    ALA-accredited MLS/MLIS degree with a concentration in archival studies

    Familiarity with current archival processing standards (EAD, DACS) and library cataloging standards and practices (RDA, LCSH, MARC21, MODS)

    Demonstrated experience creating complex finding aids and original cataloging

    Ability to work creatively and effectively both in a team environment and independently

    Strong organizational and time-management skills; attention to accuracy and detail is essential

    Ability to communicate effectively

    Flexibility in performing varied tasks and learning new skills

    Preferred Qualifications

    One year of experience with Alma, ArchivesSpace, and digital asset management platforms

    Proficiency and/or strong interest in Jewish studies

    Experience working with AV materials

    To Apply please send Resume and cover letter to hrdept@jtsa.edu

  • Tuesday, December 20, 2022 8:47 PM | Laura DeMuro (Administrator)

    Paid Internship for Graduate Student 

    (December 20, 2022)

    Position Title - Paid Internship for Graduate Student

    Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.) - Archivist

    Position Type - Paid Internship

    Does this position satisfy requirements for course credits? - Yes

    Hourly wage range - $18- $25

    Paid Summer 2023 Internship for Graduate Student

    The Metropolitan Museum of Art Archives

    The Metropolitan Museum of Art Archives collects, preserves, and makes accessible for research corporate records of the Museum, and promotes an informed and enduring understanding of its institutional history. Archives holdings date from 1870 to the 21st century, and document the Met's art collection, past exhibitions, curatorial practice, and administration. The summer 2023 intern will collaborate with staff archivists to preserve analog and digital Museum records and provide reference assistance to Museum staff and non-staff scholars. A special focus of the 2023 internship will be preservation imaging of historical news clipping scrapbooks from the early 20th century. The ideal candidate will be enrolled in a graduate program in library/information science or archives management.

    In addition to developing practical work skills through the Museum Archives departmental placement, the intern will participate in The Museum Seminar (MuSe) Internship Program and interact directly with the Museum's diverse audience by conducting a gallery talk based on their area of expertise. MuSe interns train to lead their own public tours in the galleries and participate in a weekly seminar series on museum practice.

    Compensation is $17 per hour, plus $1,500 toward housing/travel to New York City (less applicable taxes and deductions).

    The Met strongly encourages applications to the MuSe program from students who are members of groups underrepresented in careers related to museums and the visual arts.

    For more information and to apply, go to https://www.metmuseum.org/about-the-met/internships/undergraduate-and-graduate-students/summer

    DEADLINE: January 18, 2023, at 5:00 p.m. (ET). Please note: your recommendation letters must be submitted by this application deadline. We will not accept applications or recommendations after the deadline.

    The Metropolitan Museum of Art provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status, and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.

  • Thursday, December 15, 2022 9:50 PM | Laura DeMuro (Administrator)

    Dance/USA Archiving and Preservation Fellowships

    (December 15, 2022)

    Position Title - Dance/USA Archiving and Preservation Fellowships

    Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.)- Imogen Smith

    Position Type - Paid Internship

    Does this position satisfy requirements for course credits? - Yes

    Hourly wage range - $18- $25

    Dance/USA, the national service organization for dance, invites applications for Summer 2023 Archiving and Preservation Fellowships from current and recent master’s or doctoral degree students in library and information sciences and related fields, and other emerging archivists with relevant experience. Archiving and Preservation Fellows are paired with dance companies, arts organizations, and independent artists to complete archiving projects for 13 weeks in the summer. In 2023, Dance/USA will award four Archiving and Preservation Fellowships. This program is generously supported by funding from the Mellon Foundation.

    The theme of the 2023 Archiving and Preservation Fellowships is Archives as Stories; Stories as Resources.

    Stipend: $10,000 per Fellow

    Timeline and commitment: June-August 2023, approximately 450 hours total.


    Cleo Parker Robinson Dance (Denver, CO)

    JazzAntiqua (Los Angeles, CA)

    Jennifer Harge/Harge Dance Stories (Detroit, MI)

    Segunda Quimbamba Folkloric Center (Jersey City, NJ)

    Find descriptions of projects and project sites at https://www.danceusa.org/fellowships

    NOTE: The Fellowships will be in-person or hybrid, unless health and safety concerns require a complete shift to remote work.

    The Fellowship will be supervised and administered by Dance/USA’s Department of Archiving & Preservation. The Fellow will receive orientation and training in dance-specific concepts and resources for archiving, and will work with local mentors and organizations on projects to preserve and create access to unique dance materials.

    The goals of the Archiving and Preservation Fellowship Program are to develop an engaged, passionate, and well-trained next generation of archivists in the dance ecosystem; to advance models for community-based archiving assistance to regional dance communities; and to provide high quality archival assistance to dance organizations and artists who may otherwise not have the resources, time, or expertise to access professional archiving services. Read about Dance/USA’s previous Archiving and Preservation Fellows and their projects at https://www.danceusa.org/our-fellows

    Submit a resume, list of references, and a Vision, Values, and Goals Statement explaining what the applicant hopes to contribute to and gain from the Fellowship and how this opportunity aligns with career goals and personal values to hchametzky@danceusa.org. This statement should highlight any experience or connection with dance/performing arts and dance legacy materials. Please include any language skills. Applicants may, but are not required to, express a preference for one of the four projects described; however, Dance/USA does not commit to assigning the applicant to the preferred project. Deadline to apply: January 18, 2023

  • Tuesday, December 06, 2022 7:42 PM | Laura DeMuro (Administrator)

    Archival Processing Manager 

    (December 6, 2022)

    Position Title - Archival Processing Manager

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director of Special Collections and Library Preservation

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $56,000 - $65,000

    Job Description:

    Binghamton University Libraries offers an exciting opportunity for a motivated, skilled, imaginative and highly organized archives professional to be a crucial member of a Special Collections team to undertake new projects and capitalize on recent successes. The archival processing manager will be responsible for providing guidance and management for a user-centered processing program. They will help to shape the way in which Special Collections arranges, describes, manages, provides access to, and facilitates the discovery of its archival and manuscript collections. The successful candidate will oversee and coordinate the processing and description work of staff, students, and interns.

    Duties and Responsibilities:

    Develop a processing strategy to expand access and discovery, and facilitate the use of collections by students, faculty and other researchers

    Take the lead in the creation of policies, procedures, workflows, and standards compliance in archival arrangement and description - implementing technologies and strategies to support these activities

    Arrange and describe complex manuscript and archival collections in all formats, including born-digital

    Provide leadership in setting priorities, training and supervising student assistants and interns, and coordinating processing work within the department in collaboration with the other archivists and Special Collections librarians on staff

    Integrate best practices, professional standards and processes into workflows and operations

    Create online descriptive guides using ArchivesSpace

    Prepare statistical and narrative reports

    Explore and implement a sustainable and efficient approach to processing born-digital collections in collaboration with relevant library and university partners

    Work closely with the Cataloging, Digital Initiatives and Preservation departments to provide long-term access to archival collections

    Participate in records surveys and appraisal, collections acquisitions and accessioning, and donor relations

    Share in remote and in-person reference services with other Special Collections staff

    Assist in identifying, applying for, and managing grants

    Contribute to outreach activities such as instruction, exhibitions, public programming, and creating social media posts, as needed

    Participate in library and University committees

    Expand professional expertise by attending conferences and continuing education opportunities

    Participate in a work culture that promotes diversity and anti-racism and actively works to eliminate or mitigate the effects of systemic racism and bias


    Graduate degree in archival studies, library and information science, history, public history, or a related field with a focus on archives management; or a combination of a Bachelor's degree and equivalent archival work experience

    Working experience with archival content management systems, particularly ArchivesSpace

    Experience in surveying, appraising, accessioning, arranging, and describing archival collections of varying sizes and complexity according to best practices

    Familiarity with the use and application of archival processing approaches such as MPLP and iterative/extensible processing

    Demonstrated organizational skills in project management and working collaboratively in a team, including setting, tracking and meeting goals and deadlines as well as evaluating outcomes

    Strong written, verbal and interpersonal communication skills, and attention to detail

    Ability to work effectively both independently and collaboratively

    Strong computer skills and knowledge of emerging technologies within the field

    Demonstrated commitment to promoting diversity and anti-racism and working to advance a culture that strives to eliminate or mitigate the effects of systemic racism and bias

    Visa sponsorship is not available for this position


    Two or more years of applied archival processing experience

    Supervisory experience and the ability to successfully train and direct the work of student assistants and staff

    Working knowledge of current and developing strategies, technologies, and best practices in digital collection management

    Knowledge of preservation, conservation, legal/copyright, and ethical issues related to archival material

    Physical Requirements & Working Conditions:

    Lift/carry/push/pull heavy boxes up to 50 pounds and fully loaded library carts


    Frequent desk-based computer tasks

    Exposure to dust and mold

    Additional Information:

    Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.

    Binghamton University is a tobacco-free campus.

    Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov

    Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/

    Postings active on the website, accept applications until closure.

    For information on the Dual Career Program, please visit:


    Equal Opportunity/Affirmative Action Employer

    The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

    As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.

    Full job ad can be found at: https://binghamton.interviewexchange.com/jobofferdetails.jsp?JOBID=156386

    Application Instructions:

    All applicants must apply via Interview Exchange: http://binghamton.interviewexchange.com/candapply.jsp?JOBID=156386

    Deadline for External Applicants: Open until filled

    Review of applications will begin immediately and continue until the vacancy is filled.

    Cover letters may be addressed "To the Search Committee."

    Please submit:


    Cover letter, and

    Contact information for three professional references

  • Thursday, December 01, 2022 10:26 PM | Laura DeMuro (Administrator)

    Cataloging Assistant – NEH Digitization Project 

    (December 1, 2022)

    Position Title - Cataloging Assistant – NEH Digitization Project

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director, Unterberg Poetry Center

    Position Type - Part-time, term

    Benefits - No

    Hourly wage range - $20 - $25

    The 92nd Street Y has an immediate opening for two temporary part-time Project Catalogers to catalog digital audio assets as part of an NEH grant-funded digitization project. Archival recordings to be cataloged include lectures, conversations, debates, and panel discussions held at the 92NY from 1950-2008 and digitized from legacy formats. The Project Cataloger will report to the Director of the Unterberg Poetry Center and work closely with a team of consulting archivists. This remote and part-time contract position will begin as soon as possible and conclude on July 31, 2023.

    To Apply please send Resume, cover letter, and contact information for three references to BShwartz@92NY.org, GDevincenzi@92NY.org

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