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Current Openings 

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  • Monday, March 18, 2019 9:59 PM | Laura DeMuro (Administrator)

    Archives intern #3: Finding aid digitization and loaned items control project 

    (March 18, 2019)

    Description

    The YIVO Institute for Jewish Research seeks a part-time intern to help digitize its collection of type-written finding aids. While the YIVO Archives’ eventual goal is to encode all finding aids, in mean-time it would like to digitally preserve and make available online its existing collection of hard-copy-only finding aids and material inventories as PDF’s. The focus of this internship will be to scan these finding aids and upload them to the Rosetta digital asset management (DAM) system along with the necessary metadata to associate these scans with the catalog records for the archival collections in the Aleph integrated library system (ILS).

    Additionally, this intern will be assisting YIVO staff members to sort and transcribe hand-written material loan agreements that go back several decades. S/he will work with Acting Director of the YIVO Archives and YIVO’s Special Projects Manager to enter relevant information from these agreements into the Archives’ online tracking systems.

    Responsibilities

    - Scan in existing finding aids and record associated metadata;

    - Package scans with needed metadata for ingest into Rosetta;

    - Transcribe hand-written item loan information;

    - Investigate details of loan agreements and returns.

    Qualifications

    - Strong attention to detail;

    - Proficiency in Microsoft Excel and Microsoft Word;

    - 1-2 years’ experience working in an archive or library;

    - Or equivalent coursework as part of history, archives or library curriculum;

    - Demonstrated ability to work independently as well as collaboratively.

    **Preferred qualifications

    - Knowledge of archival research and practices;

    - Interest in the history and culture of East European Jewry;

    - Language proficiency in Yiddish;

    - Previous experience using Rosetta;

    - Previous experience doing MARC cataloging in Aleph or an equivalent system; and

    - Current enrollment in an educational program requiring internship hours for degree completion.

    Compensation

    This internship is unpaid, though internship may qualify for academic credit if desired. If taken for academic credit the student must arrange details with the home academic institution.

    About us

    The YIVO Institute for Jewish Research was founded in Vilna, Poland, in 1925, and relocated to New York City in 1940 with the mission to study the history of Jewish life in Eastern Europe in all its aspects: language, history, religion, folkways and material culture. Today YIVO’s Archive and Library make up one of the largest collections of materials on this subject in the world.

    To Apply

    To apply please email cover letter and resume to Stefanie Halpern, Acting Director of Archives shalpern@yivo.cjh.org.

    Please include the title of the job you are applying for in the subject heading of the email.


  • Monday, March 18, 2019 9:58 PM | Laura DeMuro (Administrator)

    Archives intern #1: ArchivesSpace Migration project 

    (March 18, 2019)

    Description

    The YIVO Institute for Jewish Research seeks a part-time intern to help collect archival data in support of its transition to using ArchivesSpace archival management software. The focus of this project will be on adding box number information to existing finding aids but may include the gathering of other information about YIVO’s Archival collections as needed.

    Responsibilities

    - Under the supervision of the Acting Director of YIVO Archives and the Special Projects Manager, the intern will update a collection of about 200 finding with box number information for the folders of material list;

    - Note other folder-level information that may need to be changed or updated and bring it to the attention of the Acting Director of YIVO Archives;

    - Work with Special Projects Manager to enter information into ArchivesSpace or EAD finding aids as needed; and

    - Report progress on a weekly basis.

    Qualifications

    - Strong attention to detail;

    - Proficiency in Microsoft Excel and Microsoft Word;

    - 1-2 years’ experience working in an archive

    - Or equivalent coursework as part of a history, archives or library curriculum;

    - Demonstrated ability to work independently as well as collaboratively.

    **Preferred qualifications

    - Knowledge of archival research and practices;

    - Interest in the history and culture of East European Jewry;

    - Language proficiency in Yiddish;

    - Previous experience using ArchivesSpace;

    - Previous experience working with Finding Aids in EAD; and

    - Current enrollment in an educational program requiring internship hours for degree completion.

    Compensation

    This internship is unpaid, though internship may qualify for academic credit if desired. If taken for academic credit the student must arrange details with the home academic institution.

    About us

    The YIVO Institute for Jewish Research was founded in Vilna, Poland, in 1925, and relocated to New York City in 1940 with the mission to study the history of Jewish life in Eastern Europe in all its aspects: language, history, religion, folkways and material culture. Today YIVO’s Archive and Library make up one of the largest collections of materials on this subject in the world.

    To Apply

    To apply please email cover letter and resume to Stefanie Halpern, Acting Director of Archives shalpern@yivo.cjh.org.

    Please include the title of the job you are applying for in the subject heading of the email.


  • Monday, March 18, 2019 9:57 PM | Laura DeMuro (Administrator)

    Project Conservator #3, Edward Blank YIVO Vilna Online Collection 

    (March 18, 2019)

    Description

    The YIVO Institute for Jewish Research seeks a paper conservator on a 9-month contract (July 2019-March 2020) to work to conserve oversized materials included in the Edward Blank YIVO Vilna Online Collections project. Specifically focused on conservation of posters from YIVO’s collection of pre-WWII ephemera originating from Jewish settlements in Poland (RG 28: Poland (Vilna Archives) Collection 1850-1939).

    Responsibilities

    - Repair and assess materials from the assigned collection;

    - Focus of this position is to conserve posters and other oversize materials and prepare them for digitization and long-term storage;

    - Encapsulate posters as needed;

    - Meet assigned deadlines and report progress on a weekly basis; and

    - Complete possible special projects assigned by senior YIVO staff members.

    Qualifications

    - 1-2 years’ experience in paper conservation;

    - or equivalent coursework as part of an art, art history, conservation, or library curriculum;

    - demonstrated ability to work independently as well as collaboratively;

    - demonstrated ability to meet project deadlines; and

    - excellent oral and written communication skills.

    ** Preferred skills

    - Interest in the history and culture of East European Jewry;

    - Language proficiency in Yiddish, Hebrew, Russian, and/or Polish;

    - 1-2 years’ experience working in an archive.

    Compensation

    Salary commensurate with experience. Comprehensive benefits package offered.

    About us

    The YIVO Institute for Jewish Research was founded in Vilna, Poland, in 1925, and relocated to New York City in 1940 with the mission to study the history of Jewish life in Eastern Europe in all its aspects: language, history, religion, folkways and material culture. Today YIVO’s Archive and Library make up one of the largest collections of materials on this subject in the world.

    To Apply

    To apply please email cover letter and resume to Stefanie Halpern, Acting Director of Archives shalpern@yivo.cjh.org.

    Please include the title of the job you are applying for in the subject heading of the email.


  • Monday, March 18, 2019 9:54 PM | Laura DeMuro (Administrator)

    Project Conservator #1, Edward Blank YIVO Vilna Online Collection 

    (March 18, 2019)

    Description

    The YIVO Institute for Jewish Research seeks a paper conservator on a 20-month contract (starting immediately and ending December 31, 2021) to conserve oversized materials included in the Edward Blank YIVO Vilna Online Collections project.

    Responsibilities

    - Repair and assess materials from YIVO’s Pre-WWII collections;

    - Focus of this position is to conserve posters and other oversize materials and prepare them for digitization and long-term storage;

    - Encapsulate posters as needed;

    - Meet assigned deadlines and report progress on a weekly basis; and

    - Complete possible special projects assigned by senior YIVO staff members.

    Qualifications

    - 1-2 years’ experience in paper conservation;

    - or equivalent coursework as part of an art, art history, conservation, or library curriculum;

    - demonstrated ability to work independently as well as collaboratively;

    - demonstrated ability to meet project deadlines; and

    - excellent oral and written communication skills.

    ** Preferred skills

    - Interest in the history and culture of East European Jewry;

    - Language proficiency in Yiddish, Hebrew, Russian, and/or Polish;

    - 1-2 years’ experience working in an archive.

    Compensation

    Salary commensurate with experience. Comprehensive benefits package offered.

    About us

    The YIVO Institute for Jewish Research was founded in Vilna, Poland, in 1925, and relocated to New York City in 1940 with the mission to study the history of Jewish life in Eastern Europe in all its aspects: language, history, religion, folkways and material culture. Today YIVO’s Archive and Library make up one of the largest collections of materials on this subject in the world.

    To Apply

    To apply please email cover letter and resume to Stefanie Halpern, Acting Director of Archives shalpern@yivo.cjh.org.

    Please include the title of the job you are applying for in the subject heading of the email.


  • Tuesday, March 05, 2019 9:16 PM | Laura DeMuro (Administrator)

    Associate Archivist and Digital Preservation Manager (Full-time)
    (March 5, 2019)

    Job Description:

    The Associate Archivist and Digital Preservation Manager reports to the College Archivist. As Associate Archivist, supports the College Archivist in collection management and processing of archival collections. Under the guidance of the College Archivist, the Digital Preservation Manager provides leadership on digital collections standards and practices by establishing best practices and effective workflows and systems for preserving, processing, and providing access to digital resources.

    Duties include (but are not limited to):

    • assisting with accessions process for both paper and digital records
    • assisting with transfer, storage, and disposition of inactive records
    • recording oral histories as necessary
    • processing of new and existing unprocessed collections including description and arrangement
    • processing of digital assets with long-term historical value
    • assisting with digital initiatives
    • processing digital acquisitions
    • digitizing material upon request
    • creation of online exhibits
    • applying long-term preservation techniques for digital materials
    • establishing of best practices and effective workflows and systems for born-digital materials
    • identifying digital assets to be collected
    • acquisition, ingest, processing, and preserving born-digital materials
    • managing Archive-It collection
    • assisting with maintenance of social media outlets
    • Supervises student assistants
    • Providing reference services for internal and external requests

    Qualifications:

    • A bachelor's degree (or higher) in history, archives, museum, library, or special collections.
    • Demonstrated practical knowledge of archival policies and procedures.
    • Minimum two years’ experience working as an archivist.
    • Demonstrated knowledge of digital preservation best practices and current technologies.
    • Ability to work independently, prioritize, and exercise initiative and good judgment.
    • Strong interpersonal skills and the ability to communicate effectively, orally and in writing.
    • Demonstrated awareness of patron archival procedures.
    • Demonstrated ability to work productively with faculty, staff, students, and the general public in their research endeavors.
    • Must be detailed-oriented, congenial, patient, self starter, and reliable.
    • Working knowledge of basic Microsoft Office applications and computing applications for scanning.
    • Must be able and willing to lift up to 40 lbs.

    Preferred Qualifications:

    • MLIS/MA degree from an ALA-accredited program with a specialization in archives OR equivalent combination of education and work in archives or manuscripts environment.
    • Experience using or managing one or more of the following software tools: Digital Commons, Archivists’ Toolkit, and Archive-It.
    • Experience working in the archives of a college or university.

    Salary:

    Hiring range is low $50,000s depending on qualifications and experience. Competitive benefits package.

    Apply online: https://slc.peopleadmin.com/postings/1200


  • Sunday, February 24, 2019 9:52 PM | Laura DeMuro (Administrator)

    Archives Intern (Paid Position)
    (February 24, 2019)

    New-York Historical Society has a paid archives internship available for this upcoming summer. The Archives Intern will work under the supervision of the Head of Archival Processing to process one or more manuscript collections held in the Library of the New-York Historical Society. The internship emphasizes archival description, including writing historical, scope, arrangement, and other notes for the collection; identifying significant content in the archival material; establishing name and subject access terms with controlled vocabularies; documenting the records in the collection management system; generating a DACS-compliant, on-line finding aid using that system; and writing a blog post about some aspect of the collection. The internship will also involve physical processing, including arrangement of the materials and basic conservation practices, such as rehousing.

    To be eligible for the internship, the candidate must be currently enrolled in, or a recent graduate of, an MLIS or equivalent program with a concentration in archives; must have completed at least an introductory archival course; and have a general familiarity with and interest in U.S. history. The stipend for the position is $3000.

    Deadline for applications is March 25, 2019. For more information about the program and application instructions, please go to https://www.nyhistory.org/careers/college-and-graduate-internships


  • Friday, February 15, 2019 6:23 PM | Laura DeMuro (Administrator)

    Archives Coordinator (6 months)
    (February 15, 2019)

    At The Estée Lauder Companies Archives our mission is to collect, preserve, and make available the rich heritage of The Estée Lauder Companies and its family of beauty brands. Our goal is to be a center of research and inspiration, to drive creativity and innovation, and to foster an appreciation and understanding of the company’s heritage and development.

    PRINCIPLE OBJECTIVE:

    The Estée Lauder Companies Archives is seeking a temporary Archives Coordinator to assist in processing the MAC Cosmetics Archives and rehouse and catalog new accessions from all ELC brands. This position is ideal for an emerging professional looking for hands-on experience with corporate archives collections including consumer packaged goods. This is a 6-month position, FT preferred.

    ACCOUNTABILITIES:

    • Work closely with permanent staff to complete organizing, cataloging, and preserving the MAC Cosmetics Archives.
    • Catalog and rehouse new accessions from all ELC brands, including products and packaging, printed matter, A/V, digital media, and memorabilia that document the consumer experience and corporate culture.
    • Provide support to other archival projects and routine office work as opportunities arise
    • Participate in staff meetings to report on progress and to establish new ideas that benefit the department

    QUALIFICATIONS:

    • Graduate coursework in Archives or Collection Management, Library and Information Science, Fashion History, or other relevant subject is required
    • Knowledge of collection management theory, methodology, and practice
    • Familiarity with basic preservation techniques
    • Interest in American fashion history and the contemporary beauty industry is preferred
    • Strong interpersonal skills and ability to work in a collaborative setting
    • Strong organizational skills and attention to detail
    • Proficiency in PC and MAC platforms, Word, Excel, PowerPoint, scanning applications, and database systems
    • Ability to perform physical work such as climbing step ladders and lifting and moving boxes weighing up to 40lbs
    • Work is performed in an area that may contain allergens or irritants such as dust and perfume
    • Work will take place in a storage facility in Long Island City, Queens and in the ELC Archives’ office in Midtown Manhattan

    To apply, submit a cover letter and resume to Adrianna Slaughter at adslaugh@estee.com. Application review will begin immediately.


  • Wednesday, February 13, 2019 10:27 PM | Laura DeMuro (Administrator)

    Records Manager
    (February 13, 2019)
     

    POSITION

    Records Manager

    DEPARTMENT

    Information Resources

    OVERVIEW

    Lincoln Center for the Performing Arts (LCPA) serves three primary roles: it is the world’s leading presenter of superb artistic programming, is a national leader in arts education and community relations, and functions as the manager of the Lincoln Center campus, which is home to 11 separate resident organizations. LCPA presents over 350 performances annually throughout our different performance series including American Songbook, Great Performers, Live from Lincoln Center, Mostly Mozart Festival, Midsummer Night Swing, Lincoln Center Out of Doors and White Light Festival.

    In addition, LCPA supports an array of programs for Lincoln Center Education including its community and family programming. Further, LCPA supports initiatives related to events at the David Rubenstein Atrium, LC Kids, as well as numerous key institutional initiatives and projects.

    The Records Management program is part of the Information Resources Office, which is dedicated to the maintenance and use of records throughout their lifecycle. The position reports to the Director, Archives and Records Management.

    The Records Manager is responsible for establishing and building Lincoln Center for the Performing Arts’ organization-wide records management program through its overall administration and coordination.

    The Records Manager will be responsible for all activities connected with the life cycle of records, including the development and implementation of active physical/electronic filing systems; the preservation and storage and disposal of inactive records; assistance in controlling cost associated with physical/electronic creation, storage, and retrieval; and other aspects of records and electronic management as required.

    This role is also responsible for providing customer-focused service and building positive and constructive relationships with stakeholders by understanding their needs and problems, and providing timely communication and service.

    PRIMARY RESPONSIBILITIES

    • Develop records management procedures and track organization’s compliance with them.
    • Update records retention schedules to meet current records requirements.
    • Initiate and conduct instructional programs and train employees in sound document, records, and electronic management practices and the use of documentation and records management systems.
    • Manage transition from paper to electronic records.
    • Analyze and evaluate records and electronic management throughout the organization and recommend cost effective improvement strategies.
    • Administer transfer of records to and from off-site storage.
    • Organize the identification and disposal of records that are at the end of their life-cycle.
    • Work with General Counsel to execute, track, and lift legal holds on records.
    • Stay current with archival records management/records management technology, as well as legal concerns that may impact the organization’s records.
    • Work cross-functionally to promote and foster systematic and efficient records and electronic management initiatives and support the application of procedures for managing document and records management.
    • Perform other duties as required or assigned in support of Lincoln Center’s goals and the Information Management Office’s vision, mission, and objectives aligned to these goals.
    • Work off-site at storage vendor on an occasional basis.

    QUALIFICATIONS

    • 2-3 years of experience working with institutional records (paper and electronic) within a records management/electronic records management program required.
    • Comprehensive knowledge of current records management—both paper and electronic—and archival methods, tools, and techniques, including preservation trends and applications.
    • Excellent organizational, communication, and project management skills.
    • MLIS from an ALA-accredited program with an emphasis on records management or a Master’s in archival management with a CRM strongly preferred but not required.
    • Experience with digital repositories and/or special collections preferred.
    • Experience with digitization projects and database management systems preferred.
    • Technical skills and knowledge including current metadata schemes and standards relevant to the archival control of digital collections, long-term storage planning and digital asset management systems preferred.
    • Interest in the performing arts a plus.

    SUBMISSION PROCEDURE

    ‘All candidates should submit your resume & cover letter using the link provided. Cover letters, outlining your interest in Lincoln Center and your salary expectations, are required for applications to be considered complete. Submissions without cover letters will not be reviewed.

    Internal candidates should submit an application via the employee portal.

    It is the policy of Lincoln Center to ensure equal employment opportunity without discrimination or harassment on the basis of race, creed, color, national origin, sex, age, religion, disability, marital or civil partnership/union status, familial or caregiver status, alienage or citizenship status, sexual orientation, gender identity or expression, pregnancy, military or veteran status, genetic information, predisposition, or carrier status, unemployment status, domestic violence, sexual violence, or stalking victim status, or any other characteristic protected by federal, state, or local law. 

    LCPA is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation. 

    https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=f17cc444-2bfb-4ea1-9a44-e53825173002&ccId=19000101_000001&jobId=265140&source=CC3&lang=en_US



  • Wednesday, February 13, 2019 10:25 PM | Laura DeMuro (Administrator)

    Digital Archivist
    (February 13, 2019)

    3- Year, grant-funded. Position begins July 1, 2019

    The New-York Historical Society, a preeminent educational and research institution, is home to both New York City’s oldest museum and to one of the nation’s most distinguished independent research libraries. N-YHS is dedicated to presenting exhibitions and public programs, and fostering research that reveal the dynamism of history and its influence on the world of today. Founded in 1804, its holdings cover four centuries of American history, and include one of the country’s greatest collections of books, manuscripts, graphic materials, historical artifacts, and American art documenting the history of the United States as seen through the prism of New York.

    Job Summary:

    The New-York Historical Society seeks to hire a Digital Archivist for a three-year project funded by the Leon Levy Foundation to develop a repository of born-digital archival materials. The position is responsible for developing a sustainable infrastructure for collecting, processing, preserving, and making born-digital materials accessible to staff and researchers; deploying that infrastructure to bring historically important born-digital institutional records into the N-YHS Institutional Archive; and preserving, processing, and making accessible other born-digital materials currently in the library’s archival collections as well as newly acquired born-digital materials. The project starts on July 1, 2019.

    Essential Job Duties:

    -Survey the current digital landscape at N-YHS, including digitized collections, born-digital files on current and legacy media, and other born-digital materials

    -Assess, select and test software tools to identify those that best fit N-YHS’s digital preservation objectives

    -Develop and document policies, workflows and procedures for accessioning, processing, describing, preserving, and providing access to born-digital materials

    -Identify opportunities for integration with, and enhancements in the use of, N-YHS’s existing platforms, including ArchivesSpace and Islandora

    -Apply, and refine as needed, the emerging process to born-digital material acquired from N-YHS’s internal records, legacy media in existing hybrid collections, and newly-donated accessions

    -Establish standards for integrating born-digital material into N-YHS’s finding aids and catalog records

    -Collaborate with the IT Department and various Library professionals in the development and implementation of all aspects of the digital infrastructure

    -Provide guidance to curators to incorporate considerations related to born-digital material into collecting policies and acquisition decisions

    -Train existing staff on the born-digital procedures developed during the project and assist in their execution of the new procedures

    -Keep current with trends and developments in the field of digital preservation

    Required Qualifications:

    -Master’s degree in library and information science with a concentration in archives, a Master’s degree in Archives Management, or equivalent

    -Minimum of five years of experience as a professional archivist accessioning, arranging and describing archival materials, including a minimum of three years processing born-digital material

    -Experience developing strategies and procedures for handling digital formats, including text, image, email, and others

    -Knowledge of theory, standards, and best practices in digital preservation, such as the OAIS model and trusted digital repository concepts

    -Knowledge of current trends and technologies for archiving digital materials, especially ingest, forensic and processing tools such as Bitcurator

    -Knowledge of descriptive standards, such as DACS, MARC, and DCRM(MSS)

    -Experience with EAD, MODS, Dublin Core and other XML-based standards

    -Knowledge of metadata standards for describing born-digital materials

    -Experience using command line interfaces and the ability to write and use simple scripts in Python or other such languages

    -Demonstrated ability to learn new technical skills in the context of digital preservation

    -Strong organizational skills, attention to detail, and experience with project management

    -Demonstrated ability to work independently as well as collaboratively

    -Excellent oral and written communication skills and ability to communicate clearly and effectively with staff at all levels of the organization

    Preferred Qualifications:

    -Experience working with the ArchivesSpace staff interface and using the system’s API

    -Experience with open source digital asset management systems such as Islandora

    -Familiarity with copyright, access, and privacy issues relating to born-digital content

    -Experience with website preservation tools such as Archive-It

    -Continuing education coursework or certification in digital preservation

    -Compensation: $70,000/annual. Attractive benefits package.

    PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee with or without accommodation, to successfully perform the essential functions of this job.

    This position requires fine motor skills for the handling of fragile materials and keyboarding in connection with the regular use of a computer. This position also requires that an employee frequently be able to stand, walk, sit and reach, as well as occasionally lift and carry for short distances boxes typically weighing up to 30 pounds.

    Send cover letter, resume, the names and contact information of three references, and a sample (or link to an on-line sample) of your work relevant to the Digital Archivist position to resumes@nyhistory.org.

    In the subject line please reference the specific job title to ensure your resume is forwarded properly.


  • Monday, February 11, 2019 10:39 PM | Laura DeMuro (Administrator)

    Presidential Records Processing Intern (2 Positions)
    (February 11, 2019)

    The Williams Department of Special Collections welcomes applications from current graduate students in library science, information studies, preservation, archives or a related program for two summer internship positions in archival processing. This is a full-time (37.5 hrs. /week), eight-week, temporary position beginning June 2019. Reporting to the Records Manager, the intern will process portions of the Williams College Office of the President Record Group.

    Williams continues to transform its student body in terms of socioeconomic status, ethnicity, and nationality. We seek candidates who are excited to work in a college library in which students are broadly diverse with regard to gender and gender identity, race, ethnicity, nationality, sexual orientation, and religion. Please highlight relevant experience building diverse collections and working with diverse communities.

    We are committed to building a diverse and inclusive community and strongly encourage candidates from underrepresented groups to apply.

    To Apply: Go to https://staff-careers.williams.edu/psp/cangate/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?FOCUS=Applicant&FolderPath=PORTAL_ROOT_OBJECT.HC_HRS_CE_GBL2&IsFolder=false&IgnoreParamTempl=FolderPath,IsFolder


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