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Current Openings 

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  • Wednesday, May 22, 2019 10:55 PM | Laura DeMuro (Administrator)

    Project Archivist

    (May 22, 2019)

    ACLS Mission and Overview

    Formed a century ago, the American Council of Learned Societies (ACLS) is a nonprofit federation of 75 scholarly organizations. As the leading representative of American scholarship in the humanities and related social sciences, ACLS holds a core belief that knowledge is a public good. As such, ACLS strives to promote the circulation of humanistic knowledge throughout society. In addition to stewarding and representing its member organizations, ACLS employs its $140 million endowment and $35 million annual operating budget to support scholarship in the humanities and social sciences and to advocate for the centrality of the humanities in the modern world.

    Job Summary

    The immediate responsibility for the Project Archivist will be to oversee the processing of materials (including email records) of the outgoing president for disposition to the Library of Congress. In addition, the archivist will be responsible for planning and carrying out an appraisal of the ACLS’s archival records, including email records, creating a processing plan for these records, and completing the arrangement and description of those series of records identified as a priority. The Project Archivist will also contribute to internal initiatives to evaluate and plan for the long-term disposition of ACLS’s archives and email archives. This position will be based in ACLS’s NYC office, but may require occasional travel to our storage space in Jersey City, NJ and to the Library of Congress in DC. This position has an initial term of one year, with possibility of extension.

    Responsibilities include, but are not limited to:

    • Prepare material of the outgoing president for disposition to the Library of Congress
    • Conduct an appraisal of ACLS’s records, producing an inventory, assessment, and overview of processed and unprocessed material, including email records
    • Develop a prioritized plan for processing archival holdings
    • Arrange and describe those series of records identified to be a priority
    • Oversee disposition of duplicate materials and inactive records not needed in the archive
    • Assess the preservation requirements of ACLS’s archival records, and implement or make recommendations for preservation of records in analog and digital formats
    • Make recommendations, develop, and implement a strategic digitization plan
    • Along with the archivist at the Library of Congress, review and record archival holdings in the Library of Congress, and create or revise finding aids
    • Work with staff to plan for ongoing archival acquisitions in coordination with ACLS’s records retention policy and schedule
    • Contribute to ACLS’s internal planning initiatives regarding archival development


    • Master’s degree in Library and Information Science or related field, with a concentration in archival studies
    • At least two years of professional experience arranging, processing, and describing archival records
    • Understanding of and ability to implement best practices in archival appraisal, survey, arrangement, description, and preservation
    • Knowledge of and experience applying professionally recognized standards and best practices in describing archival content, including DACS, EAD, and EACCPF
    • Familiarity with current approaches to and tools for managing digital content for access and preservation
    • Familiarity with the landscape of humanities research, higher education, and philanthropy in the US.
    • Experience using archival collections management tools
    • Facility with Word, Excel, Adobe Acrobat Professional, and Photoshop
    • Expertise in a range of applications, systems, and services relevant to archives, and an enthusiasm for exploring new tools
    • Excellent verbal and written communication skills, attention to detail, strong organizational and planning skills, and the ability to work independently
    • Physical demands: the duties of this job may include sitting, standing, bending over, kneeling, and lifting or moving objects up to 20 pounds

    To apply: https://americancounciloflearnedsocieties.applytojob.com/apply/n0tJY3YT3V/Project-Archivist?source=ART

    ACLS is an equal opportunity employer. We are committed to creating an inclusive environment for our employees and welcome applications from all individuals, without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, or military service. ACLS provides a competitive package of salary and benefits.

  • Wednesday, May 15, 2019 6:47 PM | Laura DeMuro (Administrator)

    Collections & Exhibitions Registrar

    (May 15, 2019)

    Friends of the New York Transit Museum is hiring a Collections & Exhibitions Registrar for its growing collection. The New York Transit Museum (NYTM) collects, preserves and presents material relating to the region’s public transportation, past and present, focusing on the agencies of the Metropolitan Transportation Authority and their predecessor companies. Established in 1976, NYTM currently holds a collection of more than 4,300 cubic feet of historical records and approximately 8,000 artifacts, including historical vehicles like subway cars and buses. The Registrar works as part of the Curatorial Department team in the acquisition, management, exhibition and outreach of the Museum Collection.

    To Apply: Send Cover Letter and Resume to angela.agard@nyct.com

  • Wednesday, May 15, 2019 6:45 PM | Laura DeMuro (Administrator)

    Part-Time Public Services Assistant (2 positions)

    (May 15, 2019)

    The Center for Jewish History seeks two Public Services Assistants to support researchers in the Lillian Goldman Reading Room and Ackman and Ziff Family Genealogy Institute. This is an excellent opportunity for individuals looking for experience in special collections and reference.

    The Center for Jewish History provides a collaborative home for five partner organizations: American Jewish Historical Society, American Sephardi Federation, Leo Baeck Institute, Yeshiva University Museum, and YIVO Institute for Jewish Research. The partners’ archives comprise the world’s largest and most comprehensive archive of the modern Jewish experience outside of Israel. The successful applicant will join a dynamic team of forward-thinking and professionally engaged Center staff who provide access-oriented services for the collections held by the five partner institutions.

    Under the supervision of the Senior Manager for Public Services, the Public Services Assistant position can range from 10-20 hours per week at an hourly rate of $20.

    Responsibilities include, but are not limited to:

    • Learning all aspects of reference and genealogy services at CJH, including finding aids, digital collections, electronic resources, and Aeon, a special collections workflow software.
    • Greeting and supervising researchers in the Reading Room and Genealogy Institute.
    • Disseminating and enforcing Reading Room, Genealogy Institute, and CJH partner policies and procedures.
    • Assisting patrons with research.
    • Providing instruction in the handling of archival, manuscript, and rare materials.
    • Paging material from the stacks.
    • Photocopying/scanning materials for patrons.
    • Answering in-person, email, and telephone inquiries.
    • Instructing patrons on the proper use of equipment, including microfilm readers.
    • Assisting with outreach and instruction to visiting groups.

    Required qualifications:

    • Currently or recently enrolled in a library, information, or archival science graduate program.
    • Comfortable interacting with the public.
    • Organized and detail-oriented.
    • Ability to work flexibly, independently, and collaboratively in a complex organizational environment comprised of diverse constituencies.
    • Capacity to communicate effectively and diplomatically, both verbally and in writing.

    Preferred qualifications:

    • Experience or coursework in special collections.
    • Background in Jewish history.
    • Reading knowledge of Yiddish, German, Hebrew, Russian or other relevant languages.
    • Flexible schedule.

    Review of applications will begin immediately. Applications will be accepted until the positions are filled. The Center for Jewish History is committed to diversity and inclusion. Qualified individuals who bring diverse perspectives to the workplace are especially encouraged to apply.

    Send cover letter, resume, and three references to Lauren Gilbert, Senior Manager for Public Services. lgilbert@cjh.org

    No phone calls please.

  • Monday, May 06, 2019 7:07 PM | Laura DeMuro (Administrator)


    (May 6, 2019)

    After inaugurating an archival department for the first time in 2014, the American Folk Art Museum continues to establish and maintain the museum’s institutional archive, while expanding special collections and initiating digital projects. The museum seeks an archivist who is able to work both independently and in a team, and is detail oriented but also focused on the big picture. Formal protocols and archival structure have been established, but as the department is still relatively new and continually developing, the archivist will ideally be a creative problem solver who is interested in getting their hands dirty.

    To Apply: Please send CV and cover letter to areilly@folkartmuseum.org

  • Thursday, May 02, 2019 10:15 PM | Laura DeMuro (Administrator)

    Collections Internship

    (May 2, 2019)

    The Museum of the City of New York celebrates and interprets the city, educating the public about its distinctive character, especially its heritage of diversity, opportunity, and perpetual transformation. Founded in 1923 as a private, nonprofit corporation, the Museum connects the past, present, and future of New York City. It serves the people of New York and visitors from around the world through exhibitions, school and public programs, publications, and collections.

    The Museum of the City of New York seeks a graduate student intern to work on various projects currently underway with the Manuscripts and Ephemera Collection including object cataloging, re-housing, and collection processing. Tasks include, but are not limited to conducting condition assessments, recording physical metadata such as dimensions and locations, and/or creating descriptions for finding aids. Interns will become familiar with the Cataloging Cultural Objects (CCO) data content standard, gain experience in object handling, and investigate the unique challenges of describing archival collections in a museum setting. Interns will work alongside the Collections Access Archivist (steward for the Manuscripts and Ephemera collection).

    Appropriate candidates will be currently enrolled in a Master’s program in Information and Library Science or Museum Studies. Preferred skills and qualifications include previous coursework working with cultural objects; familiarity to CCO data content standard; knowledge or demonstrated interest in New York City history; exposure to collections management systems such as PastPerfect, MuseumPlus, or TMS; and experience handling fragile objects.

    The Internship requires a minimum commitment of two full days a week (14 hours total), scheduled during the Monday - Friday workweek for the duration of a semester. Internships are unpaid.


    If you are interested in applying for this opportunity, please send a cover letter describing your background and why you would like to work in the Collections Department to the Museum of the City of New York, Attention: Emily Chapin, Collections Access Archivist, via email at echapin@mcny.org.

    The Museum of the City of New York is committed to fostering a collaborative and respectful work environment with a staff as diverse as New York City and the audiences who are curious about learning more about its history and engaging in contemporary urban issues. Our staff members are dedicated to working towards a common goal: creating the most dynamic and inspiring city museum in the world.

    The Museum of the City of New York is an equal opportunity employer. As such, the Museum provides equal employment opportunity for all employees and applicants without unlawful discrimination with respect to age, citizenship status, color, creed, disability, ethnicity, gender identification, marital status, military status or veteran, national origin, political association, political/personal convictions, predisposing genetic characteristics, race, religion, sex, sexual orientation, socio-economic status, geographic location, philosophies, or any other classification protected by federal, state, or local laws in all employment decisions, including but not limited to recruitment, hiring, training, compensation, promotion, demotion, transfer, lay-off, and termination, and all other terms and conditions of employment. All employment-related decision are based solely on relevant criteria including training, experience, and suitability.

  • Thursday, May 02, 2019 10:13 PM | Laura DeMuro (Administrator)

    Lead Archivist Consultant

    (May 2, 2019)

    International House seeks a Lead Archivist consultant. The consultant will establish and implement a robust, enduring archives program, including systems and processes, within International House. In the first year of this position, the consultant will have an extraordinary opportunity to initiate a vital institutional program that manages thousands of unique and irreplaceable archival records, raises the profile of the collections, and ensures ongoing preservation of the House’s legacy. The position is currently slated to begin on or about July 1, 2019, lasting through about June 30, 2020. If the institution secures adequate project funding, the institution may propose extending its contract with the Lead Archivist through June 30, 2021.

    Please submit a cover letter, resume, and list of three (3) professional references via email to nfranciacotter@ihouse-nyc.org with “Lead Archivist Consultant” in the subject line. The application deadline is June 3, 2019 (or until the position is filled).

  • Wednesday, May 01, 2019 8:15 PM | Laura DeMuro (Administrator)

    Assistant Archivist, Robert Wilson Archives

    (May 1, 2019)

    The Robert Wilson Archives are entering the next phase of a large-scale processing and inventorying project that will make accessible a significant portion of over 1,000 linear feet of manuscript records and print photographs documenting Wilson’s work. These records include exhibition design materials, press/clippings, foundation activities, photographs, and early records of theatre troupe the Byrd Hoffman School of Byrds.

    This part-time position will help ensure that these records are properly collated, cataloged, and finding aids are made available and integrated with a preexisting shelf list that details Wilson’s productions, operas, and large-scale installations. The Assistant Archivist will work closely with the Director of Archives and interns on these and interrelated projects.

    RESPONSIBILITIES include but are not limited to:

    • Processing of discrete collections and assisting with larger scale organizational initiatives
    • Shuttling archival materials between locations in New York and Long Island
    • Creating, updating, and publishing finding aids in ArchivesSpace
    • Cross-referencing manuscript data with images and digital assets
    • Reference and research, especially in the realms of contemporary art and performance

    The Assistant Archivist should have an acute understanding of the tenets of archival processing and be able to provide support in handling research and reference services. In addition to ArchivesSpace and digital asset management systems, technical requirements include Adobe, Office, and a general awareness of specialized library and archives cataloging.

    To Apply: Please send CV, Cover Letter, 3 professional references to clifford.allen@watermillcenter.org

  • Sunday, April 28, 2019 3:30 PM | Laura DeMuro (Administrator)

    Architectural Archivist

    (April 28, 2019)

    BIG is a group of 500+ architects, engineers, urbanists, inventors, researchers and business minds from all over the world who are based in our Copenhagen, New York, London and Barcelona offices. Our built work ranges from the most diverse urban playground and Michelin-star dining - to affordable housing that feels everything but and a school among the verdant fjords of the Faroe Islands. Our vision spans traveling at supersonic speed with Hyperloop One to living in floating cities and eventually Mars! While we are led by a group of expert partners, directors and associates - a flat hierarchy and collaborative spirit are essential to our BIG ecosystem. We share our collective knowledge and expansive network through study trips and educational workshops – BIG School offers in-house lessons while BIG Picture brings in industry experts to inspire and invigorate. We are infectiously ambitious and unified by the shared mission to craft the world we want to live in, to give form to our future one project at a time.

    Join us on this mission if you are an Archivist who has a:

    • A degree(s) in library science, architecture, art history or equivalent degree / professional experience
    • Deep knowledge of archival standards, digital standards and collections management
    • Experience in setting up and managing archives and/or archival materials libraries
    • Understanding of the design-built environment
    • Excellent interpersonal skills and ability to work both independently and as part of a team
    • Excellent attention to detail, organizational and project management skills
    • Fluent proficiency in English: Danish and Spanish is a plus

    Responsibilities include:

    • Working with the Architectural staff to determine significance of source material
    • Organizing, cataloguing and transferring materials to archival locations, including assignment of copyright and assessed values.
    • Managing the processing and conservation of original sketches, digital files and models
    • Maintaining electronic material organization, including video, film, publications and articles
    • Developing and implementing best practice for digital archiving CAD files, audio-visual material, and emails
    • Overseeing materials for exhibit and lending, as appropriate
    • Working with Communication and Business development teams on special projects
    • Working with workshop managers and creative teams to develop and implement best practice archiving process and system
    • Other Ad hoc projects as needed

    Diversity has been part of our DNA since BIG’s foundation. A multitude of cultures and backgrounds creates a new point of reference which leads to amazing insights. At BIG, we celebrate and support diversity because it makes our team, work and the built environment better. We are proud to be an equal opportunity workplace and take affirmative action to employ equally regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.

    To Apply: Please send a copy of your CV and a portfolio if you have one to NYCCareers@big.dk

  • Sunday, April 28, 2019 3:26 PM | Laura DeMuro (Administrator)

    Assistant Archivist

    (April 28, 2019)

    The Eastern Diocese of the Armenian Church of America is seeking a part -- time Assistant Archivist to start at the End of May. The position entails preparing documents for digitization, creating finding aids & processing & inventorying documents using the Archival Database that was created for the Diocese. Pay is $12 h/r with a maximum of 20 hours per week

    To Apply: Please send A resume/CV; Two to Three Professional References to afoldes@armeniandiocese.org

  • Thursday, April 25, 2019 7:28 PM | Laura DeMuro (Administrator)

    Archives Intern: Fall 2019 

    (April 25, 2019)

    The Robert Rauschenberg Foundation is seeking a current or recent MSLIS graduate student for a fall archives internship. The 12-week internship requires a minimum commitment of 2-3 days a week between September to December 2019. Exact start and finish dates are flexible. Interns will receive an hourly stipend, and academic credit is encouraged and supported.

    Under supervision of the Director of Archives and Assistant Archivist, possible projects include:

    • Arrange, describe, and rehouse archives materials
    • Create finding aids and/or digital object records in ArchivesSpace
    • Assist with digitization of archival materials and metadata entry
    • Assist with research appointments and other duties as assigned


    • Current or recent Master of Science in Library and Information Science student with a specialization in archives
    • Knowledge of basic archival principles
    • Familiarity with ArchivesSpace or similar database desired
    • Knowledge of Rauschenberg and modern art a plus

    ADA Specifications

    • Requires ability to sit, stand, speak and hear, sometimes for extended periods of time
    • Must be able to safely lift up to 50 lbs.
    • Must be able to climb stairs and ladders

    How to Apply: email a resume, cover letter, and two (2) references to archives@rauschenbergfoundation.org. Include the position title in the subject line. No phone calls. Fall 2019 internship deadline: Friday, May 31, 2019. Applicants are encouraged to apply early. Qualified applicants may be contacted and interviewed prior to deadline

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