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To post an opportunity, please use our Job Submission Form.

For any inquiries about your listing, contact: jobs@nycarchivists.org. 

As a service to our members (and potential members) ART’s site will post jobs here as they come in. Postings will remain on the site for three months or until filled, whichever comes first.

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Please update your information with us when necessary – if a position has been filled, kindly inform the jobs list coordinator so the posting can be removed. If three months has expired since your job was posted, and you would like to continue to advertise the job, let us know.  Please contact the jobs list coordinator with any new information or other issues at jobs@nycarchivists.org.

ART takes no responsibility for the postings placed here, nor will the organization play mediator between applicants and employers. If you wish to apply for a position, please follow the contact information listed in each posting, and good luck!

Current Openings 

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  • Thursday, February 22, 2018 8:20 PM | Anonymous member (Administrator)

    Part-time, Temporary Archives and Records Management Consultant
    (February 22, 2018)


    Archives and Records Management Department


    New York, NY

    For nearly 100 years, the ACLU has been our nation’s guardian of liberty, working in courts, legislatures, and communities to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States. Whether it’s ending mass incarceration, achieving full equality for the LGBT community, advancing racial justice, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties and civil rights cases and issues to defend all people from government abuse and overreach. With more than one million members, activists, and supporters, the ACLU is a nationwide organization that fights tirelessly in all 50 states, Puerto Rico, and Washington, D.C., for the principle that every individual’s rights must be protected equally under the law, regardless of race, religion, gender, sexual orientation, gender identity or expression, age, disability, national origin, record of arrest or conviction.

    The Archives and Records Management Department of the American Civil Liberties Union, located in downtown Manhattan, is seeking applicants for a 21-hour per week temporary, part-time role for 2-3 months.

    The mission of the ACLU’s Archives and Records Management Department is to support the ACLU and ensure access to its records throughout their lifecycle. The department works in collaboration with the administrative, financial, legal, technical, and business staff of the organization to store, manage, and retrieve documents from creation to either disposal or retention. In addition to the 2,000 cubic feet of records kept onsite, the department maintains an extensive collection of ephemera, publications, photographs, and audiovisual materials. The Archives and Records Management Department also manages the regular transfer of records to the Seeley G. Mudd Manuscript Library of Princeton University, which houses ACLU records in its Public Policy Papers collection and serves as the archival repository for the ACLU’s national offices.

    Roles & Responsibilities:

    • Accession and catalogue inactive records, chiefly from the Legal Department, as well as ACLU publications and ephemera
    • Assist Archives and Record Management office staff with their day-to day work, including:

    o Maintaining and building on-site archival collections, such as board records and press releases;

    o Preparing records for transfer to Princeton University;

    o Digitizing archival materials as needed;

    o Providing assistance to ACLU staff by responding to circulation requests and reference questions

    Experience and Qualifications:

    • MLIS degree (or equivalent graduate-level program with a concentration in archives and/or records management) OR be currently enrolled in such a program, required Students must have completed at least six courses, including an introductory archival course
    • General knowledge of archival principles and best practices for archives, including basic preservation measures
    • Strong written and verbal communication skills
    • Ability to work independently and collaboratively on special projects to improve access to archives and ensure preservation of records in all forms
    • General familiarity with, and interest in, U.S. history preferred
    • Prior work or internship experience in archival and/or records management capacity strongly preferred


    Salary commensurate with experience


    Please submit a resume and cover letter describing your interest and relevant experience to archives@aclu.org with “Archives and Records Management” in the subject line.

    Review of applications will begin immediately and continue until the position is filled.

    Please indicate in your cover letter where you learned of this opportunity.

    Applications will be accepted until the position is filled.

    This job description provides a general but not comprehensive list of the essential responsibilities and qualifications required. It does not represent a contract of employment. The ACLU reserves the right to change the job description and/or posting at any time without advance notice.

    The ACLU is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status, record of arrest or conviction.

    The ACLU undertakes affirmative action strategies in its recruitment and employment efforts to assure that persons with disabilities have full opportunities for employment in all positions.

    The ACLU comprises two separate corporate entities, the American Civil Liberties Union and the ACLU Foundation. Both the American Civil Liberties Union and the ACLU Foundation are national organizations with the same overall mission, and share office space and employees. The ACLU has two separate corporate entities in order to do a broad range of work to protect civil liberties. This job posting refers collectively to the two organizations.

  • Wednesday, February 14, 2018 10:36 PM | Anonymous member (Administrator)
    Project Archivist

    (February 14, 2018)

    The Center for Book Arts seeks an individual knowledgeable in printmaking to oversee the documentation and management of the Center’s print holdings within its Fine Arts Collections. This is a temporary part-time grant-funded position to be completed within 2018.


    Document, organize, and describe prints holdings (primarily prints, broadsides and oversize items) in the Center’s Fine Arts Collection

    Perform original and copy cataloging using Collective Access database

    Scan or photograph works and upload into the collection management system

    Create housing for works

    Track progress for grant reporting


    Required education: BA in art history, printmaking, or related field

    Experience in cataloging and/or special collections management or experience in a print studio strongly preferred

    Ability to identify and differentiate various printing methods

    Experience in the physical handling works on paper

    Proficient with Microsoft Excel

    Experience with Photoshop, scanners, and photography preferred

    Experience with Collective Access or other database system preferred

    Proactive and self-motivated

    To Apply: Send cover letter and resume via email to jobs@centerforbookarts.org with the subject matter “Print Specialist”. Applications are being reviewed as they come in.

  • Saturday, February 10, 2018 3:16 PM | Anonymous member (Administrator)

    Project Archivist
    (February 10, 2018)

    The Isaac Hicks papers document the mercantile activities of this New York City Quaker between 1791-1808, and, to a lesser extent, his retirement from 1809-1820. At more than thirty-five linear feet, Hicks’s papers include an estimated 10,000 letters received, letterbooks, cargo manifests and other shipping records, financing arrangements such as debt obligations, ledgers, journals, legal documents such as contracts and protests, insurance policies, and other manuscript records primarily concerning his dry goods trade. N-YHS has received a grant to fully process and describe this important collection.

    The New-York Historical Society Library is seeking a Project Archivist to process the Isaac Hicks papers. The project will place emphasis on preparing a finding aid with rich description, including correspondents, commercial firms, and the ships and shipping concerns documented in the collection. The Project Archivist will also be responsible, in consultation with N-YHS’s conservator, for taking basic conservation steps, such as opening and securing tri-folded documents and rehousing as needed.


    The position is part-time employment, paid $27.00 per hour.

    Education Requirements:

    ALA-accredited MLIS or equivalent degree, with concentration in archival studies. Current students on schedule to graduate in May 2018 are also encouraged to apply.

    To Apply: Send cover letter, resume, and a finding aid writing sample (or a link to an on-line sample) to resumes@nyhistory.org. In the subject line please reference the specific job title to ensure your resume is forwarded properly.

  • Wednesday, February 07, 2018 7:36 PM | Anonymous member (Administrator)

    (February 7, 2018)

    Jack Shainman


    Gallery is seeking an archives intern to begin immediately and work three to five days per week with a minimum commitment of three months.

    Ideal candidate is organized and experienced in digital asset management and the Adobe Creative Suite. Must have strong writing and communication skills and an ability to work in a fast-paced environment while maintaining precise attention to detail.


    - Assist in maintaining digital archive and on-site physical library

    - Catalog out physical library in ArtBase

    - Request images and catalogs from non-gallery exhibitions

    - Create press paste-ups using Photoshop

    - Additional archive projects


    - Strong command of Photoshop

    - Working knowledge of Art Base or Filemaker Pr. Preferred

    To Apply: Please email your cover letter and résumé and write Archives Intern in the subject line of the email to rebecca@jackshainman.com

  • Wednesday, February 07, 2018 7:33 PM | Anonymous member (Administrator)
    Digitization Specialist (grant-funded)

    (February 7, 2018)

    Baruch College is currently seeking applicants for a Digitization Specialist position in its Archives and Special Collections Division. The Digitization Specialist will assist with a grant-funded project beginning in early February and extending through the end of June 2018. The Digitization Specialist will work on a full-time basis to digitize and provide access to print materials in the Institute of Public Administration (IPA) Collection. The IPA was an educational and consulting organization with roots going back to 1906, whose aims were the creation of an efficient, honest and professional government. As the position is grant-funded, no benefits are available (aside from New York State-mandated accrued sick leave).

    The successful candidate will work in collaboration with the Digital Initiatives Librarian, the Digitization Project Team Lead, and colleagues to implement and follow a work plan for the digitization project; establish and refine workflows for the capture and storage of digital objects; input metadata; supervise student workers; conduct scanning according to established best practices; and provide quality control on scans.

    Qualifications: previous experience digitizing print collections; basic knowledge and understanding of operating digital cameras, familiarity with metadata and archival description standards (DACS, EAD, MODS, METS, and Dublin Core); knowledge of best practices for preservation of, and access to, digital collections; working knowledge with ArchivesSpace or similar collection management software tools; and experience with Microsoft Excel and with Adobe Photoshop and Bridge.

    Requirements: The successful candidate will have a Master's in Library Science (MLS) or closely related discipline. This position requires at least two years of experience working on digitization projects and managing workflows.

    Applications will be accepted through Monday, February 12, 2018. Interested applicants should send a resume and cover letter to Sandra.Roff@baruch.cuny.edu.

  • Tuesday, February 06, 2018 9:49 PM | Anonymous member (Administrator)

    Photo Metadata Internship
    (February 6, 2018)

    Pace Gallery, Research & Archives department is looking for a photo metadata intern to assist our photo archives team with creating and editing existing metadata for current and legacy photography collections. Qualified candidates should be personable, accountable, and have an interest in archiving and metadata management in the art world. This is a fantastic opportunity for hands-on experience in archival and art cataloging practices.

    Candidates should be currently enrolled in or be a recent graduate of an MLIS program or related masters field and have knowledge of basic library service and archival principles. Additional knowledge of bibliographic research and cataloging, digitization projects, archival processing, and interest in modern and contemporary art is helpful.

    This is a paid internship with a flexible Monday through Friday, 10:00AM to 5:00PM, schedule. The internship will ideally continue until the end of semester (mid-June).


    • Assist with photo metadata management with our Photo Archives Team
    • Perform batch processing and ingestion of digital asset management system (DAM)


    • Enrolled in Library/Information Science or Archives Program or other equivalent degree
    • Available for a minimum16 hours/week (schedule is flexible)
    • Familiarity with library/archives practices and basic cataloging standards
    • Experience using a digital asset management system, content management system, or other structured database
    • Knowledge of proper care and handling of photos, slides, negatives, and other paper-based materials
    • Excellent written and verbal communication skills

    Application Instructions

    Interested candidates should submit a cover letter and resume to jobs@pacegallery.com, with ‘Pace R&A Photo Metadata Internship’ in the subject line. No phone calls please.

    Pace is proud to be an equal opportunity employer and will consider all qualified applicants regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, Veteran status, or any other legally protected status.

  • Monday, February 05, 2018 9:31 PM | Anonymous member (Administrator)

    Assistant Archivist
    (February 5, 2018)

    The Archives of the Archdiocese of New York serves as the final repository for the historical records of the Archdiocese, including the papers of 10 former bishops; materials related to various offices and groups within the Archdiocese; records of special events, such as papal visits; and historical materials from the parishes of the Archdiocese. These collections are comprised of correspondence, personal papers, photographs, publications, historical artifacts, audio-visual material, and other items. The mission of the Archives is to document the history of the Archdiocese by collecting and preserving these materials, and making them available to Archdiocesan priests and employees, as well as members of the scholarly community, authors, and other interested persons who seek to evaluate the difference that the Archdiocese had made on the Church and the society as a whole.

    Professional Level: 1+ year(s) experience

    Direct Supervisor: Archivist of the Archdiocese of New York


    Arrange and describe collections of the Archives of the Archdiocese of New York, under the guidance of the Archivist and in accordance with professional archival standards

    Assist with research requests from various Diocesan departments and parishes and the general public ranging from institutional research to genealogy

    Interact with researchers in a professional, helpful manner

    Contribute to the Archives’ online presence, including updating social media accounts and providing information for the website

    Work with the Archivist to design and implement at least one new historical exhibit per calendar year to be displayed in the museum space of the Archives, with a corresponding digital exhibit for the Archives’ Omeka site (online)

    Participate in outreach and professional development through active participation in professional organizations and conferences

    Standards of Performance:

    Continue to organize and make available Finding Aids for collections held in the Archdiocese

    Promptly respond to all reference requests from parishes and offices within the Archdiocese as well as outside researchers

    Open at least one new on-site exhibit per year

    Develop yearly goals for the Archives that relate to both its mission and the work of the larger Archdiocese

    Oversee the budget for the Archives and the work of all staff

    Position Requirements:

    Education: Master’s degree in Archival Studies or equivalent required

    1+ year(s) in Archives or related field

    Driver’s license required

    Proficient in MS Office Suite; familiarity with archival terms and software

    Ability and willingness to lift boxes weighing up to 40 lbs

    To Apply: Please send Resume and cover letter to Kate.feighery@archny.org

  • Friday, February 02, 2018 9:14 PM | Anonymous member (Administrator)

    Part-Time Assistant to the Archives 
    (February 2, 2018)

    The Irving Penn Foundation was established to promote knowledge and understanding of the artistic legacy of Irving Penn, including the diversity of techniques, mediums, and subject matter the artist explored.

    The Foundation is seeking a part-time (20 hours per week) archive assistant to work closely with staff for a three month period, assisting with projects involving the photography collection. Responsibilities will include the inventory and organization of artworks and their preparation for transport. Recent graduates are encouraged to apply.


    - Undergraduate or Graduate Degree (Art Conservation, Art History, Library Science, Studio Arts preferred).

    - Must possess outstanding work ethic.

    - Exercise utmost care and respect for fine art prints and precious materials.

    - Experience handling artwork preferred, but not required.

    - Adhere to strict Foundation procedures for workplace confidentiality.

    Location: Brooklyn, NY

    Tentative start date: March 2018

    E-mail your application to: jobs@irvingpenn.org

    No phone calls please.

    Applicants must be able to interview in person or by phone.

    Please write a brief, one-page cover letter expressing your interest in working with the Foundation. Include your resume with current work and academic experience, as well as 2 references which may be personal and academic.

  • Tuesday, January 30, 2018 8:38 PM | Anonymous member (Administrator)

    Project Archivist 
    (January 30, 2018)

    The Winthrop Group’s Information & Archival Services Division is seeking candidates for two temporary project archivist positions. The successful candidates will report to a Winthrop Lead Archivist who will be responsible for training and for oversight of work assignments. The range of archives-related assignments with Winthrop clients may include any, several, or all of the following:

    • records surveys of analog and/or digital resources
    • preparing archival collections for storage
    • developing finding aids and/or capturing and recording metadata
    • implementation of records retention schedules
    • project planning

    Potential Areas of Responsibility

    • Reviewing unprocessed records collections in multiple formats and identifying archival records
    • Preparing preliminary subject analysis and physical condition inventories
    • Accurately capturing names, subjects, dates, formats, and other descriptive and identifying data and/or preparing various finding aids
    • Drafting work plan(s) for processing
    • Weeding records having no informational or intrinsic value
    • Arranging, rehousing, and cataloging analog records in accord with standard archival practices and protocols
    • Assessing electronic records and preparing them for ingest
    • Assisting with retrieval and research

    Minimum Qualifications

    • Bachelor’s degree in history or other subject
    • Two years of experience and/or education in archives and records management, information sciences, or a related field
    • Demonstrated knowledge of and experience in basic archives processing methodologies including familiarity with archival arrangement and description and development of finding aids
    • Familiarity with database software and applications in archives
    • Clear and accurate writing skills

    Helpful Qualifications

    • Graduate degree in Archives Management, Library and Information Sciences (with archives component)
    • Certification by the Academy of Certified Archivists
    • Experience with electronic records and familiarity with digital formats

    To Apply: Email cover letter, resume, and names and contact information for three references to David Kay at dkay@winthropgroup.com and Sam Markham at smarkham@winthropgroup.com

  • Monday, January 29, 2018 7:24 PM | Anonymous member (Administrator)
    Assistant Archivist

    (January 29, 2018)


    The Winthrop Group’s Information & Archival Services Division is seeking a qualified candidate for an Assistant Archivist position in New York City. The position offers an opportunity to participate in the ongoing development of a corporate archive.


    Under the general supervision of a Winthrop Lead Archivist, the professional in this position will:

    • PROCESS and CATALOG selected records for the purpose of accomplishing accessibility and enabling use of these resources
    • ADD to an existing taxonomy utilizing defined vocabularies associated with the archival assets of a major consulting services company
    • CONDUCT RESEARCH and develop content for specified topics
    • IDENTIFY materials that may be particularly appropriate for digitization
    • APPLY professional methods and insights to ensure quality results that will support the retrieval needs of our client’s diverse information and knowledge users
    • PARTICIPATE as an active member of a team.



    • MLIS or MA in history with a certificate in archival management
    • Experience processing and cataloging archival records
    • Experience working in business archives
    • Experience undertaking content development with various documentary resources
    • Familiarity with electronic records management (ERM)
    • Familiarity with basic preservation techniques
    • Ability to lift boxes weighing up to 35-40 lbs.
    • Proficiency in using Microsoft Excel and content management systems
    • Familiarity with Alfresco desirable.


    The Assistant Archivist will work in an office environment in Manhattan’s Garment District and in a storage environment as needed. The individual must be comfortable working alone when necessary.

    No travel anticipated.


    This is a contract position that will extend to December 28, 2018 with possibility of an extension.


    E-mail brief cover letter, resume, and the names, titles, and contact information for three references, and a brief writing sample to:

    Eunice Liu

    Lead Archivist

    Email address: eliu@winthropgroup.com

    The Winthrop Group, Inc.

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