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Current Openings 

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  • Friday, June 04, 2021 6:23 PM | Laura DeMuro (Administrator)

    K-12 School Archivist

    (June 4, 2021)

    Position Title - K-12 School Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Director of Libraries and Information Services

    Position Type Part-time, permanent

    Benefits - Yes

    Hourly wage range - $20 - $25

    The Dalton School, a K-12 independent, gender inclusive school located in Manhattan, is consistently recognized as one of the top independent day schools in the nation. It has a total enrollment of approximately 1,300 students and approximately 350 faculty and staff.

    We are seeking an experienced, part-time Archivist to appraise, preserve and make accessible the primary source materials of enduring value that document The Dalton School’s history. Our collections encompass a wide range of media and subject matter and include publications, administrative and academic records, photographs, oral histories, event programs, audio and video recordings, memorabilia, and more.


    Maintain archives collections, both in physical and digital formats.

    Collaborate with and support faculty in using the archives for curricular needs.

    Provide reference services to the Dalton community.

    Organize collection using recognized archives standards and best practices.

    Evaluate and respond to requests for archives materials from entities outside of Dalton.

    Maintain archives web portal.

    Work with the Library Department to evaluate and implement policies, create opportunities for the community to engage with the library and archives and maintain an inclusive space where all in the community feel welcome.

    Other duties as assigned.


    Relevant Bachelor’s or Master's degree with a concentration in archival practices.

    Experience working in a school preferred.

    Knowledge of current standards for processing and describing paper and electronic records.

    Knowledge of ArchiveSpace and ContentDM.

    Excellent administrative skills, including a high degree of accuracy and attention to detail.

    Ability to work collaboratively with users to provide assistance.

    Strong interpersonal and communication skills

    Physical ability to lift up to 25 pounds


    To Apply: Please send Resume and COver Letter to cpayne@dalton.org

  • Tuesday, June 01, 2021 6:41 PM | Laura DeMuro (Administrator)

    Director of Libraries & Archives

    (June 1, 2021)

    Position Title - Director of Libraries & Archives

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Director of Curatorial Affairs

    Director of Curatorial Affairs - Full-time, permanent

    Benefits - Yes

    Salary Range - $86,000 - $95,000

    The Director of Libraries and Archives is an experienced and innovative library professional with a deep commitment to research, scholarship, and accessibility. In addition to acting as the principal librarian, the Director will lead our renowned research libraries and archives to support collection research, canon-expanding exhibitions, and programs.

    The libraries provide research resources about the Brooklyn Museum—our history, objects, and exhibitions—as well as general art and cultural history, from antiquity to the present. We help local and international scholars and researchers find answers to their questions and promote equity through expanding access to our historical narrative. Our Art Reference Library is particularly strong in the arts of the Americas, Africa, Asia, and the Islamic world, mirroring the Museum's encyclopedic collections. The Wilbour Library of Egyptology is one of the finest research libraries devoted to the study of ancient Egypt in the world. Library Special Collections include a full range of visual and textual documents ranging from fashion sketches to artists' books. Our archives contain primary source documents that detail the history of the Museum, including its predecessor institutions, with over 3,200 linear feet of records, including travelogues, letters, photographs, invoices, layouts, and internal documents. We are also a member of the New York Art Resources Consortium (NYARC), participating in its trailblazing web archiving program, and are leaders in the development of model information services programs.


    A successful candidate will meet many of these requirements, and have the desire and capacity to learn the rest on the job.

    Master’s degree in library and/or information science from an ALA-accredited institution

    Five to eight years of experience in a museum, academic, or art library, with two to three in a management position

    Skills in all areas of library and archives operations, including space planning

    Experience with strategic planning and assessment as well as grant writing

    Computer skills including Innovative (Sierra), Ex Libris (Alma and Primo), and OCLC Connexion, and familiarity with related library systems and software

    Knowledge of and demonstrated experience with innovative best practices related to library technology and digital projects

    Strong, user-centered service and reference philosophy, and a demonstrated ability to foster community collaboration

    Commitment to a diverse, equitable, and inclusive work environment

    Excellent organizational, communication, and interpersonal skills

    Investment in professional development and scholarship, and an interest in contributing to the broader professional community

    Understanding of copyright law, fair use, and ethical use of information

    Collegial, team-focused management orientation


    Manage the Libraries and Archives staff—which includes a Cataloguer, Archivist, interns, and volunteers—and hire additional staff as opportunities become available

    Support research and interpretation of our collections

    Collaborate with colleagues across the Museum on cross-disciplinary exhibitions, installations, and publications, and represent Libraries and Archives in cross-departmental meetings and on committees

    Provide state-of-the-art service to increase usage of the Libraries and Archives, collect and report usage metrics and statistics, and sustain core Libraries patrons and researchers

    Serve as one of the NYARC Directors to continue our legacy of innovative collaboration

    Work with the Education team to develop meaningful tools that connect to audiences from diverse communities

    Identify and pursue funding opportunities and lead fundraising efforts with Development staff

    Help develop our Digital Archives and a more general digital-forward archival strategy

    Write and circulate a collection development plan

    Coordinate and facilitate all Libraries and Archives events

    Develop and monitor budgets

    Represent the Museum at professional conferences and symposia

    To Apply: Please go to https://www.brooklynmuseum.org/about/careers/director_libraries_and_archives

  • Thursday, May 20, 2021 6:13 PM | Laura DeMuro (Administrator)

    Archives Assistant(May 20, 2021)

    Archives Assistant

    Position Title - Archives Assistant

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Archivist

    Position Type - Part-time, Permanent

    Benefits - No

    Hourly wage range - $20 - $25

    The Dominican Sisters of Blauvelt are seeking a part time Archives Assistant. The assistant will have the opportunity to engage in historical research, as well as assist in digital preservation and records management initiatives.

    Sisters of St. Dominic of Blauvelt, New York

    Salary: $20-22/hr.

    No benefits.

    Position will be 20 hours a week between Monday and Friday.

    Position Details:

    • Arrange and describe a series of archival files, performing minor conservation treatment as needed
    • Process archival records according to current archival best practices
    • Create Finding aids on Archival content management system
    • Assist in making archived materials accessible to a wide range of users
    • Assist in records management initiatives
    • Assist in updating sister files (ensure preservation and maintain privacy and confidentiality of records according to canon and civil law)

    Minimum Qualifications:

    • Bachelor’s Degree from an accredited institution/ MLIS Preferred
    • Experience with Archival software required
    • Prior library, archives and/or museum experience preferred
    • Excellent writing skills
    • Attention to detail
    • Advanced research skills
    • Good organizational skills essential
    • Ability to work independently and with minimal supervision after initial training period
    • Capacity for learning Archival database software
    • Comfortable using Microsoft Office (Word and Excel)
    • Ability to lift and carry boxes weighing up to 40 lbs.

    To Apply: Please send cover letter and resume to mpetrucci@opblauvelt.org

  • Thursday, May 13, 2021 7:26 PM | Laura DeMuro (Administrator)

    Digital Collections Asset Cataloger 
    (May 13, 2021)

    Position Title - Digital Collections Asset Cataloger

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Digital Collections Manager

    Position Type - Part-time, permanent

    Benefits - No

    Hourly wage range - $25 - $30

    Department: Rose Museum and Archives

    Since 1891, Carnegie Hall has set the international standard for musical excellence as the aspirational destination for the world’s finest artists. The Hall presents a wide range of performances each season on its three iconic stages, including concert series curated by acclaimed artists and composers; orchestral performances, chamber music, new music concerts, and recitals; and the best in jazz, world, and popular music. Complementing these performance activities, Carnegie Hall’s Weill Music Institute creates extensive music education and social impact programs that annually serve more than 800,000 people worldwide, playing a central role in fulfilling Carnegie Hall’s commitment to making great music accessible to as many people as possible.

    Since its landmark building closed to the public in March 2020 due to the COVID-19 pandemic, Carnegie Hall has actively continued to serve its audiences in New York City and beyond through established and newly created digital initiatives. In April 2020, the Hall launched new online series—including Live with Carnegie Hall and Learn with Carnegie Hall—connecting leading artists and audiences digitally with original programming that has included music, conversation, and behind-the-scenes perspectives, streamed for free via the Hall’s website and social media channels. Most of the Hall’s core educational programming has also pivoted to digital throughout this period with innovative programs engaging with families, educators, community members, and aspiring young musicians at home through live, interactive workshops and sessions as well as free on-demand content.


    The Digital Collections Asset Cataloger works on activities related to Carnegie Hall’s Digital Collections and provides cataloging support to staff across many departments. The Digital Collections Asset Cataloger works collaboratively with the Digital Collections Manager and Archives Manager to plan, test, and execute procedures for cataloging and ingesting material into the Digital Asset Management System (DAMS).

    This position supports a strategic, centralized approach to metadata at Carnegie Hall; information originating in various departments will be reconciled with authority information in the DAMS.


    Degree in Archival Management or Library Information Science (master’s degree a plus). Understanding of databases, working knowledge of digital content formats, and experience working with digital asset management systems. Coursework/training in metadata. The successful candidate is highly organized, self-directed, and detail oriented.

    Essential Functions:

    · Catalog and ingest digital assets in Cortex, Carnegie Hall’s Digital Asset Management System

    · Tagging assets with relevant and accurate metadata and keywords

    · Understanding of file-based workflows and working with digital assets

    · Thorough understanding of metadata standards and practices, schemas, taxonomies, archival tagging, cataloging and file formats

    To apply to this role, please send a cover letter and resume to: humanresources@carnegiehall.org. We are an equal opportunity employer. People of color, women, veterans and individuals with disabilities are encouraged to apply. Carnegie Hall is an equal opportunity employer, committed to diversity and inclusion in the workplace. Decisions concerning employment are made on the basis of an individual’s qualifications to contribute to meeting Carnegie Hall’s needs, and Carnegie Hall is committed not to discriminate against individuals on the basis of race, color, national origin, citizenship, religion, sex (including gender identity, gender expression or status of being transgender), sexual orientation, marital status, familial status, status as a caregiver, status as a victim of domestic violence or sex offenses or stalking, criminal convictions (except where otherwise permitted by law), arrest record, credit history, pregnancy, age, mental or physical disability, veteran or military status, reproductive health decisions, or any other characteristic protected by law.


    To Apply: When submitting your resume, please include a cover letter indicating the specific department or position in which you are interested to humanresources@carnegiehall.org

  • Wednesday, May 12, 2021 5:31 PM | Laura DeMuro (Administrator)

    Summer 2021 Archives Internship

    (May 12, 2021)

    Position Title - Summer 2021 Archives Internship

    Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists. - Michael D. Coe Archivist

    Position Type - Paid Internship

    Does this position satisfy requirements for course credits? Yes

    Hourly wage range - This is an unpaid internship or volunteer position

    Planting Fields Foundation seeks a qualified student or recent graduate for a summer internship to assist the Michael D. Coe Archivist with a new project, in-person and on site in Oyster Bay, NY. Reporting to the Archivist, this position is focused primarily on stabilizing and establishing intellectual control on a recently donated collection. The position involves inventorying, cataloging, and writing archival description for a wide variety of materials, including business correspondence, transactions and financial records, and architectural drawings.

    This work is made possible in part by a gift accompanying the material donated by a private donor in 2021, to assist preserving and processing the collection.


    The successful candidate will be a highly organized, detail-oriented, self-motivated individual with an interest in hands-on archival work. The candidate should be currently enrolled in or a recent graduate of an MLS/MLIS degree program from an ALA accredited library school or equivalent, with some coursework in archives or equivalent work experience. A background or demonstrated interest in archives, historic house museums, or landscape design is preferred. Candidates must possess strong communication and writing skills, an excellent ability to prioritize, a collaborative instinct, and a professional demeanor.

    Further information

    Compensation is a $1,000 stipend, to be paid in 2 installments.

    The internship will be in-person, and all Foundation staff and volunteers are required to follow current CDC COVID-19 safety protocols. The nature of the project requires physical handling of archival materials, including moving boxes weighing up to 50 lbs. The selected candidate will be responsible for their own transportation to our site in Oyster Bay, NY.

    Time required is not to exceed 15 hours a week for up to 12 weeks, with flexible scheduling.

    The selected applicant is welcome to begin the internship as early as June 2021.


    To apply: Please submit a short letter of interest and resume in PDF format to research@plantingfields.org by May 21. Please format the subject line of your email in the following way: Last name, first name – archives internship. For questions, please email Caitlin Colban-Waldron at research@plantingfields.org.

  • Tuesday, May 11, 2021 7:36 PM | Laura DeMuro (Administrator)

    Associate Archivist of Archival Processing 

    (May 11, 2021)

    Position Title - Associate Archivist of Archival Processing

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director, The New School Archives and Special Collections

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $56,000 - $65,000

    The New School Archives and Special Collections (ASC) seeks an Associate Archivist of Archival Processing to assume a broad range of responsibilities in the archives, with a focus on all aspects of archival processing. This is an exciting opportunity for an archivist with 2-3 years in the profession interested in a core role in the operations of a busy university archives.

    Reporting to the director of the ASC and working closely with the associate archivist (a tandem position with a focus on research and instruction) and assistant director of digital archives, the Associate Archivist of Archival Processing will establish workflows and oversee appraisal, accessioning, and processing procedures, and take a lead role in contributing to policy on new processing initiatives.

    From present until end of Fall term 2021, Associate Archivist will work a hybrid home/in-archives schedule, with a schedule to be determined based upon university guidelines, national health directives, and departmental requirements. Schedule will be reassessed at end of Fall term 2021.

    Minimum Qualifications:

    ● Master’s degree program in archival studies, Library or Information Science from ALA-accredited institution, with focus on archival studies, or equivalent.

    ● Superior written and oral communication skills.

    ● 2-3 years experience working in established archives (not including in-school internships), with supervisory experience, extensive experience processing physical collections, and familiarity with procedures for processing born-digital collections.

    For details about position and additional qualifications, see https://careers.newschool.edu/postings/19701

  • Friday, May 07, 2021 8:04 PM | Laura DeMuro (Administrator)


    (May 7, 2021)

    Position Title - BOOK CONSERVATOR

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - SUPERVISOR OF CONSERVATION

    Position Type - Part-time, term

    Benefits - No

    Hourly wage range - $31-$35


    The New York City Municipal Archives Conservation Unit seeks a part-time (4 days/week), contract book conservator for an approximately 5-month term position to begin immediately. The successful candidate will participate in a grant-funded project to conserve a selection of the Archives’ “Old Town” ledgers dating from the 17th to early 20th century. Tasks will include full treatment of paper including treatment of deteriorated iron gall ink, rebinding of oversized ledgers in both cloth and leather, construction of drop-spine boxes, and other duties related to the conservation of bound volumes.


    • A master’s degree in conservation, or equivalent training and experience;
    • All candidates are required to have a minimum of a baccalaureate degree from an accredited college or university.
    • At least 3 years experience in the assessment and treatment of bound materials;
    • Experience with creating and implementing treatment plans and completing before, during, and after treatment documentation in accordance with the AIC Code of Ethics;
    • Ability to plan, prioritize, and meet deadlines;
    • Excellent communication and collaboration skills;
    • Ability to stand for hours at a time, lift and transport up to 30lbs, and work in areas that may include exposure to dust and/or mold

    To Apply: Please send COVER AND RESUME. EMAIL SUBJECT LINE: BOOK CONSERVATOR to recruit@records.nyc.gov

  • Friday, May 07, 2021 7:57 PM | Laura DeMuro (Administrator)

    Contract Archivist 

    (May 7, 2021)

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Collection manager

    Position Type - Full-time, term

    Benefits - No

    Hourly wage range - $25 - $30

    POSTING DATE: May 6, 2020

    JOB TITLE: Grant Funded Contract Archivist

    POSITIONS AVAILABLE: 1 (Temporary Contractor)

    LENGTH OF POSITION: Duration of grant project

    HOURS OF WORK: 9:00 AM – 5:00 PM Monday – Friday - Flexible schedule as required


    Friends of the New York Transit Museum has an opportunity for a grant funded contract Archivist for a cataloging, survey, and digitization collections care grant project awarded by the Robert D.L. Gardiner Foundation. The grant project will be in two parts, the first will focus on scanning and cataloging a collection of Early Long Island Railroad Real Estate Maps and records. The second part will focus on surveying museum collections with Long Island Transportation related materials and flagging items from these collections to catalog and digitize. The goal is to add roughly an additional 3000 individualized catalog records to the museums database and online portal focusing on the Long Island Region for internal use by the museum for exhibition purposes and for greater researcher access.

    The New York Transit Museum collects, preserves, and presents material relating to the region’s public transportation, past and present, focusing on the agencies of the Metropolitan Transportation Authority and their predecessor companies. Established in 1976, the Transit Museum currently holds a collection of more than 5300+ linear feet of historical records and approximately 8,000+ artifacts, including historical vehicles.


    • The Contract Archivist should have a master’s degree in museum studies, library & information science, archival studies, history or a closely related field.
    • Experience working with archival, photographic, and/or museum collections
    • Skilled in processing, cataloging, digitizing collections and creating finding aids
    • Knowledge of best practices in handling and preservation of archival material
    • Computer skills in Microsoft Office, Photoshop, and familiarity with Collection

    Management Systems

    • Knowledge and an interest in New York history, preferably transportation history
    • Excellent interpersonal, written, and verbal communication skills
    • Ability to work productively, both independently and in teams
    • Strong organizational skills, multi-tasking ability, and impeccable attention to detail


    The New York Transit Museum is the largest museum in the United States devoted to urban public transportation history, and one of the premier institutions of its kind in the world. The Museum explores the development of the greater New York metropolitan region through the presentation of exhibitions, tours, educational programs, and workshops dealing with the cultural, social, and technological history of public transportation. Since its inception 40 years ago, the Museum, housed in a historic 1936 IND subway station in Downtown Brooklyn, has grown in scope and popularity. As custodian and interpreter of the region's extensive public transportation networks, the Museum strives to share, through its public programs, this rich and vibrant history with local, regional, and international audiences.

    Compensation: The position will be 37.5 hours per week. Grant allows for compensation of $27.05/hour.

    Qualified individuals interested in this job opening must apply by e-mail. Resume and cover letter should be sent as .doc or PDF to Desiree Alden-Gonzalez, Collections Manager: desiree.alden@nyct.com. Specify subject as Grant Funded Contract Archivist Posting. Due to high volume of applicants, only those who qualify for an interview will be contacted.

    Submission Deadline: May 14, 2020

    Friends of the New York Transit Museum is an equal opportunity employer.


  • Thursday, April 29, 2021 7:16 PM | Laura DeMuro (Administrator)

    Audiovisual Archivist

    (April, 29, 2021)

    Position Title - Audiovisual Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Head of Collections Processing

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $66,000-$75,000

    Manages and coordinate the in-house digitization and reformatting of audiovisual materials on an as-needed basis for preservation and to fulfill requests for sound and video recordings for use by researchers, exhibits, and the Archives’ website and other products, and as part of a larger collections’ digitization program.

    Oversees outsourced preservation projects including: managing contracts with vendors for the preservation of audiovisual materials; budgeting; developing statements of work based on current best practices for preservation; packing and shipping of collection materials; quality assurance of preservation files and metadata; and tracking work, files, and original archival objects.

    Manages and document audiovisual collections management policies, procedures, best practices, archival standards, and workflows.

    Process archival collections, or portions of collections, that contain large quantities of audio and/or moving image materials.

    Participates in Smithsonian pan-institutional efforts related to archival audiovisual collection management, preservation, and access, including emerging efforts to develop a collaborative, pan-institutional workflow for scaling up audiovisual preservation in the form of mass digitization, and shared storage initiatives.

    Federal salary grade: GS 11

    Salary range: $72,750 - $94,581

    *You must apply for this position online*

    *Application deadline 05/13/2021*


    If you are unable to apply online, paper applications may be accepted with prior approval of the Contact Person listed: personal.email.address@si.edu

    Resume; If applicable: proof of Veteran status, unofficial school transcripts; proof of U.S. accreditation for foreign study

  • Tuesday, April 27, 2021 6:44 PM | Laura DeMuro (Administrator)

    Digital Librarian / Project Manager
    (April 27, 2021)

    Position Title - Digital Librarian / Project Manager

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Director of Curatorial and Preservation Affairs

    Position Type - Part-time term

    Benefits - Yes

    Hourly wage range - $20-$25

    Historic Huguenot Street (HHS) in New Paltz, New York, seeks to fill the position of DigitalLibrarian/Project Manager (DL/PM). The successful candidate will coordinate and manage the day-to-day workflow of a multi-year digitization project funded by the National Endowment for Humanities. The project focuses on the early documents of New Paltz, an important colonial settlement in New York’s majestic and historic mid-Hudson Valley, drawing on HHS own archival holdings, as well as early documents in the collection of the Town of New Paltz, the Reformed Church of New Paltz, and the Haviland-Heidgerd Historical Collection of the Elting Memorial Library. The focus of this job will be to process and digitize specific collections identified in the grant. The DL/PM will report to the HHS Director of Curatorial and Preservation Affairs (Project Director) and work closely with the HHS Archivist and project partner staff, as needed.


    • Manage processing and digitization workflow of grant-selected material.
    • Review and update catalogue information for archival items in coordination with project staff.
    • Create metadata with input from project staff to enhance searchability and discoverability of collections.
    • Coordinate with conservators and digitization vendor selected for the project concerning scheduling of services.
    • Keep careful record of transporting collections for conservation and digitization. Work with Archivist to document transport with release and receipt paperwork.
    • Ensure back up and redundancy of digital master and derivative files, once received from digitization vendor.
    • Export metadata and digital images to CONTENTdm. Compose items into collections and manage quality control. Work with Archivist to approve and index for upload to NYHeritag.org.
    • Work with project staff to develop content for website, social media, and press releases.
    • Take part in project related meetings. Prepare reports for the Project Director and the Advisory Committee and be prepared to answer questions regarding items included in the project.
    • Carry out related project duties as assigned

    Required Qualifications

    • Master's degree from, or student in, an ALA-accredited library program with a concentration in archival studies, or other relevant degree with coursework related to archives.
    • Experience working in an archive or special collection.
    • Knowledge of archival and library metadata standards, best practices, and workflows.
    • Experience with Microsoft Excel and other Microsoft Office programs (Word, Outlook, etc.). Knowledge of a collection management system such as Past Perfect.
    • Advanced organizational skills and excellent attention to detail.
    • Excellent communication skills and ability to work in a team and independently.
    • Strong time management skills and commitment to meeting project benchmarks.

    Preferred Qualifications

    • Experience with digital projects in a library, archive, or museum.
    • Experience with CONTENTdm or another digital asset management system.
    • Experience with Adobe Photoshop Elements and Bridge.
    • Ability to read hand-written script and transcribe original documents, as needed.
    • Familiarity and interest in early-American history.

    Travel: The position requires some travel using personal vehicle between New Paltz and Philadelphia to meet with vendors (up to four times per year). These trips will likely be shared with other project staff. A valid driver license and proof of insurance required. Travel costs, meals, and lodging to be reimbursed.

    Physical demands: The responsibilities of the job will be performed mostly at the HHS site in New Paltz, with occasional trips to nearby partner organizations. The physical demands of the HHS and partner organizations’ sites require the ability to walk up and down stairs and ramps and sometimes on uneven

    ground. The project requires the ability to lift 20 lbs. and otherwise function in a typical office environment.

    Position details: This grant-funded, three-year position is part-time (24 hours per week, flexible days during weekdays). Compensation is $2,500 a month. The grant period begins June 2021 and ends May 2024. The position may be extended if additional grant funding allows.

    To apply:

    Applications encouraged by May 1, 2021. In a single PDF file via email, please send cover letter, resume, and list of three academic and/job related references to: Josephine Bloodgood, Director of Curatorial and Preservation Affairs collections@huguenotstreet.org (no phone calls please)

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