Medical Center Archives Intern 

(May 24, 2023)

Position Title - Medical Center Archives Intern

Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.) - Digital Archivist

Position Type - Paid Internship

Does this position satisfy requirements for course credits? - No

Hourly wage range - $18- $25

The Medical Center Archives of NewYork-Presbyterian/Weill Cornell Medicine is hiring one paid intern to help preserve, arrange, describe, and digitize unique historical collections documenting the history of a premiere medical center and the second oldest hospital in the United States.

NewYork-Presbyterian/Weill Cornell Medicine:

The NewYork-Presbyterian/Weill Cornell Medical Center originated from an affiliation agreement between The Society of the New York Hospital (chartered in 1771) and Cornell University Medical College (founded in 1898). The medical center first opened its doors in the fall of 1932.

Established in 1972, the Medical Center Archives preserves the records of the NewYork-Presbyterian Hospital/Weill Cornell Medical Center, as well as affiliated and predecessor institutions, and makes these materials available for use by students, faculty, staff, and the public. In addition to institutional records, the Archives holds approximately 300 collections of papers and manuscripts from noted associates. In total, the Archives contains more than 10,000 linear feet of papers, records, multimedia, and photographs, which represent a continuous chronicle of health care, scientific research, and medical education dating to 1771.

Description:

The primary responsibility of the Medical Center Archives Intern will be to preserve, arrange, describe, and digitize hybrid historical collections according to archival standards and under the guidance of the Digital Archivist. The candidate will gain experience in processing, digitization workflows and file management, preservation rehousing, technical services database work, and metadata creation.

Schedule and Salary:

The internship is paid $20/hr. Flexible part-time hours (20 hours per week) available Monday-Friday from 9:30-4:30 for 35 weeks between September 2023 and May 2024.

Qualifications:

The candidate must be currently enrolled in or have successfully completed an introduction to archives course. The candidate must be familiar with working with historical materials and have knowledge of archival preservation, arrangement, and descriptive standards. Additionally, the candidate must have experience with the Microsoft Office suite, be organized and able to work independently on tasks, be flexible in changing situations, and be reliable and responsible.

How to apply:

E-mail resume, cover letter, and the names and contact information for two references to

librecruiting@med.cornell.edu under the subject line “Medical Center Archives Internship.” Applications will be accepted on a rolling basis until June 12, 2023. Upon acceptance, the intern will undergo a health examination (paid for by the department) and complete online programs related to HIPAA and other HR topics, in compliance with institutional policies. COVID-19 vaccination is required for all employees of Weill Cornell Medicine prior to their start date. Employees can request religious and medical exemptions to vaccination, as needed.

Archive Intern

(May 24, 2023)

Position Title - Archive Intern

Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.)- Executive Director (with input/oversight by professional archivist)

Position Type - Unpaid Internship

Does this position satisfy requirements for course credits? - Yes

Hourly wage range - This is an unpaid internship or volunteer position

The Lar Lubovitch Dance Company (LLDC) is looking for an Archive Intern for summer 2023 and fall/winter 2023-24. Now celebrating its 55th anniversary, the company is looking for someone who is interested in dance archiving and the function of a non-profit arts organization. The Archive Intern will be exposed to extensive historical and operational information on the development and management of the company, as well as gaining significant hands-on experience in many aspects of the archival process. Intern work assignments are tailored individually, but include sorting, indexing and cataloguing portions of the company’s extensive archival holdings, which chart LLDC’s entire history through management files (artistic, production, touring, licensing, marketing, and administration); photographs; reviews and media coverage; promotional materials; and many recordings in many formats (video and audio, analog and digital). This internship will require both independent and collaborative work as well as some general office duties. The ideal candidate will be detail-oriented, organized, patient, flexible, and motivated. This is perfect for a student looking to learn, grow, and experience the environment of a world-class non-profit arts organization.

To apply, please send your cover letter, resume, and references to: Richard Caples, Executive Director, at Lubovitch@aol.com.

https://www.dance.nyc/for-artists/listings/2023/05/Archive-Internship/

PT Archives Assistant 

(May 16, 2023)

Position Title - PT Archives Assistant

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Archivist

Position Type - Part-time, term

Benefits - No

Hourly wage range - $20 - $25

The American Kennel Club Library & Archives seeks an Archives Assistant to help grow and maintain our collections on the history and sport of purebred dogs. This collection contains over 1,000 feet of analog archival materials, over 15,000 library volumes, and a variety of other digitized and born-digital assets. The Assistant would work under the supervision of the AKC’s Archivist to ensure the successful management of these collections through a variety of tasks including accessioning, processing, reference, and digital preservation. This position is an excellent opportunity for new career archivists looking to gain experience across a spectrum of practice in a rich and exciting collection. (Full description, including duties & requirements, on our website)

Apply Online:

https://recruiting.ultipro.com/AME1082/JobBoard/7ebf60c3-048f-3b48-12de-0f0d18ffcf45/OpportunityDetail?opportunityId=3ada789a-39e6-4f68-a462-696c3f4e7f28

Reader Services Librarian

(May 16, 2023)

Position Title - Reader Services Librarian

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Sherman Fairchild Reading Room

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $56,000 - $65,000

Reader Services Librarian

The Morgan Library & Museum welcomes applications for a full-time Reader Services Librarian. This position enables access to the Morgan’s special and reference collections to foster learning and the exchange of ideas while maintaining the security and safety of the collections. The Reader Services Librarian is responsible for responding to library users’ needs during the day-to-day activities of the Sherman Fairchild Reading Room and facilitating in-depth consultation of the collections in person and remotely for researchers around the globe. This position reports to the Head of Reader Services and works closely and collaboratively with colleagues across the Library and Museum.

Responsibilities:

● Evaluates readers’ requests to consult the collections, acting as a liaison between readers and curatorial staff; coordinates appointments and processes applications

● Performs reference desk duties as required and monitors researchers on-site on proper handling of rare collections and reference materials

● Retrieves and reshelves rare and reference materials from the vault and reference collection closed stacks; identifies materials for conservation treatment and routes as appropriate

● Conducts in-depth research to provide detailed responses via e-mail and telephone to a range of reference inquiries

● Instructs readers and staff with the use of the online catalog, finding aids, microfilm scanners, and other equipment; answers questions regarding requests for digital images and orders for photocopies; participate in shifting and other stacks maintenance tasks

● Maintains statistical data related to the use of the collections and creates graphs, charts, and/or other visualizations of that data

● Other duties as assigned by the department head

Qualifications:

● ALA-accredited Master’s degree in library, archival or information studies or equivalent experience required; a strong background in the humanities (art history, history, or literature) with a focus on rare books and manuscripts preferred

● 3-5 years of previous work experience in a special collections library reading room or other relevant experience desired

● Strong organizational and problem-solving skills and ability to sustain close attention to detail; strong oral and written communication skills and ability to communicate with diverse library users and staff

● Excellent judgment and awareness of security protocols and procedures

● Knowledge of MARC and non-MARC metadata schemas, and LCSH subject headings

● Knowledge of national archival standards (i.e.: DACS, EAD, MPLP) desired

● Knowledge of Integrated Library Systems (i.e.: Voyager)

● Experience working with The Museum System (TMS), desired

● Familiarity with a major Western foreign language desired (i.e.: French, German, Italian, or Spanish); other languages, a plus

● Proficiency in Microsoft Office Suite, and Google Suite (Docs, Sheets, Drive)

● Ability to handle and move heavy books and boxes and wheel carts of books and other collection objects around campus (25-30 lbs.), extensive walking, standing, kneeling, stooping, climbing up stairs and narrow spaces; ability to work for extended periods on a computer, and tolerate moderate levels of dust and odor generated during normal collection management activities, movement of objects, and cleaning

Please note that due to the high volume of applicants, we can only contact candidates whose skills and backgrounds best fit our needs.

https://www.themorgan.org/opportunities/employment/reader-services-librarian

Interested applicants should email a cover letter and resume to Human Resources at rrjob@themorgan.org.

Digital Projects Specialist

(May 16, 2023)

Position Title - Digital Projects Specialist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Digital Preservation Manager

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $45,000 - $55,000

The YIVO Institute for Jewish Research, a growing educational and cultural organization with the world’s foremost archives and library devoted to the history and culture of East European Jewry, seeks a full-time digital projects specialist to join its Digital Lab. The Digital Lab ensures the long-term accessibility and preservation of YIVO library and archive materials. The Lab primarily works on digitization and post-digitization phases of archival projects, ingesting upwards of half a million digital objects into their DAMS each year. The Lab also supports digital projects across the entire organization.

Reporting to the Digital Lab Manager, the Digital Projects Specialist works on all digitization and ingest phases of projects. This is an on-site position.

Specific Duties & Responsibilities:

Digital capture of library and archival materials according to current digital preservation standards.

Perform postproduction on digital objects, including adding metadata and filenames

Perform quality assurance on digitized materials

Ingest digitized materials into DAMS system

Track and report digitization progress on shared Google spreadsheets

Keep current with trends and developments in the field of digital preservation.

Basic equipment maintenance and troubleshooting

Qualifications & Experience:

Minimum of 2 years’ experience digitizing paper materials for preservation

Proficiency with Adobe Creative Suite, including Lightroom and Photoshop.

Knowledge and understanding of digital image file parameters, including bit depth, color profiles, resolution, compression, image size, and formats

Ability to learn new technical skills in the context of digital preservation

Strong organizational skills and attention to detail

Demonstrated ability to work independently as well as part of a team

Demonstrated ability to meet project deadlines

Excellent oral and written communication skills

Preferred Qualifications

— Interest in the history and culture of East European Jewry

— Language proficiency in Yiddish, Hebrew, Russian, and/or Polish

— Previous experience working in library or archives settings

— Previous experience with photography and camera equipment

— Familiarity working with archival collections as a curator or researcher

Additional Information:

Salary: $50,000 to $57,500, commensurate with experience

Benefits Package: Medical, Dental, Life, LTD, Pension, Paid time off, Sick leave

Position Type: Full-Time

To Apply:

To apply, please send a cover letter and resume to Devora Geller, Digital Preservation Manager, at dgeller@yivo.org by May 31, 2023.

Please include “Digital Projects Specialist” in the subject heading of the email.

https://yivo.org/Employment

Head of Archives & Special Collections 

(May 15, 2023)

Position Title - Head of Archives & Special Collections

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Associate University Librarian for Collections & Discovery

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $86,000 - $95,000

Head of Archives & Special Collections

The UConn Library seeks an innovative and knowledgeable Head of Archives & Special Collections to support and advance research, teaching, and learning through the development and stewardship of the Library’s unique and distinct collections. Reporting to the Associate University Librarian for Collections & Discovery, the Head of Archives & Special Collections provides direction and leadership for the unit and develops cooperative and collaborative partnerships across the libraries, University, and external organizations that work to extend the reach of our collections and address the major issues facing archives & special collections in the current era. The successful candidate will create and promote innovation and change while respecting the principles and best practices of the profession, articulating this vision to internal and external stakeholders.

As an active member of the Library’s Collections & Discovery area and guided by our Strategic Framework of Connect, Empower, and Engage, the successful candidate will contribute to the advancement of the Library through collaboration and relationship-building and demonstrate excellent leadership, communication, professional judgment, and decision-making practices while clearly demonstrating the principles of diversity, equity, inclusion, accessibility, and justice in daily responsibilities. Along with all UConn Library personnel, the Head of Archives & Special Collections will demonstrate respect in all interactions within the Library and across the University and will exemplify the UConn Library values of kindness and trust, curiosity and inquiry, equity and inclusion, and having fun.

Appointment and Application Terms

This is a full-time position based on the UConn’s main campus in Storrs, Connecticut. The University offers a competitive salary, outstanding benefits, including employee and dependent tuition waivers at UConn and a highly desirable work environment. Salary and rank are dependent upon education, qualifications, and experience.

Please apply online at https://hr.uconn.edu/jobs/, Staff Positions, Search #497486, to upload a resume, cover letter, and contact information for three (3) professional references. Candidates must address in their cover letter and/or resume how their candidacy meets the position responsibilities, minimum qualifications, and preferred qualifications (if applicable). Incomplete applications will not be considered. Nominations and inquiries should be sent in confidence to ellen.silbermann@uconn.edu.

https://jobs.hr.uconn.edu/cw/en-us/job/497486/head-of-archives-special-collections-librarian-3-manager-or-librarian-4-manager

Archivist 

(May 15, 2023)

Position Title - Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- COO

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $56,000 - $65,000

Judd Foundation seeks an Archivist to lead and manage the Foundation’s Archives as a professional repository dedicated to the life and work of the artist Donald Judd. Located in the Marfa, Texas offices of the Foundation the position reports to the Chief Operating Officer. The Archivist will be responsible for all aspects of the Archives, including description, preservation, and access to the Foundation’s archival holdings; records management; collection development; and research. Additionally, the Archivist will manage the Foundation’s Special Collections of photography, audio and video material and drawings and must have proficiency in cataloging and metadata standards associated with these materials. The Archivist will manage and execute these activities in accordance with current national archival standards and practices and will implement policies and procedures in support of the collections. Please visit the URL link for the full job description and application requirements.

https://juddfoundation.org/foundation/about/

To apply: Please send Cover letter, resume and 3 professional references to hr@juddfoundation.org

Executive Director 

(May 3, 2023)

Seeking candidates for the role of:

Executive Director

The New York Preservation Archive Project seeks an agile, multi-talented full time

Executive Director to start in June or July of 2023.

Currently marking its 25th year documenting and telling the story of historic preservation in New York City, the Archive Project is excited to work with an individual ready to build on the organization's legacy. The right candidate will be prepared to grow the Archive Project's profile and expand its capacity to conduct oral histories, find homes for archival collections, create events highlighting preservation history, and inspire an archival mindset in the preservation field in New York City.

The Executive Director - working closely with an engaged, collegial board - will lead a small team consisting of an oral historian, a fellow, a scholar, an accountant, and volunteers to advance the Archive Project's mission. This is a multi-faceted, holistic, self-starter role requiring attention to budget and finances, fundraising, shepherding an annual gala, personnel, fiscally sponsored projects, promotion of collections, grant application and reporting, institutional partnerships, running small grant programs, and strategic planning.

The Executive Director fires our work with passion, serves as the public face of our efforts, and constantly thinks of ways to advance our work in our unique, nimble manner that has repeatedly been described as the Archive Project "punching above its weight."

Fundraising and financial management will remain major emphases for the role. The Executive Director is charged with securing the necessary resources to advance the Archive Project's work with a minimum annual budget of $250,000. The annual Bard Breakfast held in December typically is the largest single source of unrestricted funding with a target net of $50,000. The Executive Director, with board engagement, sets the annual fundraising agenda and oversees financial management.

A passion for the history of the preservation movement in New York City is preferred, as is experience working with not-for-profit entities. A background in public history, archives, historic preservation, history, library science, or urban planning is helpful. Increasingly, the role requires adeptness at integrating new technologies. Solid communication and interpersonal skills are essential. A positive attitude with can-do spirit is a must.

Salary: $60,000-$70,000, commensurate with experience.

The Archive Project invites and strongly encourages individuals of diverse and/or underrepresented backgrounds to apply for the role of Executive Director.

Send resumes, cover letters, and any questions to: ed2023@nypap.org

Document Assistant 

(April 26, 2023)

Position Title - Document Assistant

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Associate Director of Document Retention

Position Type - Full-time, permanent

Benefits - Yes

Hourly wage range - $20-$25

Responsibilities:

• Prepare paper documents for digitization, including removing staples, binder clips, rubber bands, unfolding bent pages, etc.;
• Ensure proper image quality, including checking for missing/illegible pages;
• Resolve and correct any quality assurance issues as needed;
• Accurately manage and track the flow of physical documents, ensuring all items remain in their proper place;
• Provide correct metadata for digital files, to ensure they are usable by the various departments.

Position Requirements:

• Education: A Bachelor’s Degree (required);
• Highly-organized, with a strong attention to detail;
• Ability to take direction and work independently, while recognizing and questioning items that may require manager’s attention;
• Ability to maintain confidentiality;
• Proficiency in MS Office Suite (particularly Excel) and other equivalent computer skills;
• Strong technical aptitude, experience with high-speed production scanners and software preferred;
• Ability and willingness to lift boxes weighing up to 40 lbs.

https://archny.org/career-opportunities/

To apply please send resume & cover letter to John-Joseph.Jackson@archny.org

Processing Archivist 

(April 26, 2023)

Position Title - Processing Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Director, Records and Archives Management

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $66,000 - $75,000

Job Description

The Department of Environmental Protection (DEP) protects public health and the environment by supplying clean drinking water, collecting and treating wastewater, and reducing air, noise and hazardous materials pollution. The Department manages the City’s water supply, which provides more than one billion gallons of high quality drinking water daily to more than half the population of New York State. It builds and maintains the City’s water distribution network, fire hydrants, storm and sanitary sewage collection systems and Bluebelt and green infrastructure systems and manages 14 in-City wastewater resource recovery facilities as well as seven wastewater resource recovery facilities in the upstate watershed. DEP also implements federal Clean Water Act rules and regulations, handles hazardous materials emergencies and toxic site remediation, oversees asbestos monitoring and removal, enforces the City’s air and noise codes, bills and collects on approximately 836,000 water and sewer accounts and manages citywide water conservation programs.

Records and Archives Management (RAM), within the Bureau of Business Information Technology, collects, organizes, protects, and provides access to records having long-term business and historical value to the agency and the City of New York. It is a valuable resource for information about DEP including the work of predecessors that planned and built the city’s water supply and delivery systems dating back to the 19th century. RAM supports the agency and its employees to manage records effectively and in compliance with DEP and citywide policies. The team’s ongoing projects improve access to information and facilitate the planning of billion-dollar capital construction and rehabilitation projects, as well as land use activities, facilities maintenance, and other operations.

Reporting to the Director of Records and Archives Management, major responsibilities of the Processing Archivist include planning and undertaking projects to process and digitize collection records, write collection guides and fact sheets and assist with research for Information Requests. There will be opportunities to participate in outreach and engagement activities with DEP employees, such as hosting site visits to the archive.

This position will be based at the DEP Archive in midtown Manhattan with the requirement to travel periodically to DEP headquarters in Queens and occasionally to offices and plants around the city and upstate to survey records and meet with employees.

Responsibilities

1. In collaboration with colleagues, identify and propose collection processing and digitization priorities.

2. Develop detailed project plans to support collection processing and digitization projects.

3. Arrange, describe, manage, and house records according to established unit procedures using professional archival standards and best practices.

4. Oversee and assure the quality of processing and digitization projects performed by yourself and by others under your supervision.

5. Assist to plan and carry out surveys of records in the field and to prepare records for transfer to archive or storage.

6. Process newly accessioned collection records.

7. Develop a broad knowledge of DEP and DEP predecessor agency records and history.

8. Create well-written concise collection guides and fact sheets to improve access to our collections and to increase knowledge about DEP history for unit and agency employees.

9. Assist to conduct research for Information Requests.

10. Hire, train, and supervise student workers.

Preferred Skills

• Desire and ability to work in a highly collaborative environment.
• Strong organizational and analytical skills.
• Attention to detail and superior problem-solving skills.
• Aptitude for learning new skills and systems.
• Ability to work independently, prioritize work assignments across multiple projects and/or activities, and manage multiple deadlines.
• Ability to communicate information and ideas verbally and in writing, and professionally with a high attention to detail and accuracy.

Additional Information

• This is a physically active job that requires ability to push, lift and shelve boxes of records up to 30lbs, bending and kneeling and using step ladders, and moving wide-format drawings in and out of flat files.
• Ability to remain stationary for extended periods of time, operating computers and scanning equipment.
• May on occasion be required to use personal protective equipment (PPE) such as hard hat, eye protection, and/or gloves when surveying records at some DEP facilities.
• Archive is located in a warehouse environment with collection storage and offices.

DEP is an equal opportunity employer with a strong commitment to the diversity of our organization and workforce.

To Apply: Find Job ID 573794 on https://www1.nyc.gov/jobs/.

For more information about NYC Environmental Protection, please visit www.nyc.gov/dep.

Instagram - https://www.instagram.com/nycwater

Facebook - https://www.facebook.com/nycwater

Twitter - https://twitter.com/nycwater

DEP Archives on Flickr - https://www.flickr.com/photos/nycwater/sets/72157647118511120/

Urban Archive - https://www.urbanarchive.org/nycwater