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Current Openings 

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  • Wednesday, January 15, 2020 6:59 PM | Laura DeMuro (Administrator)

    Project Manager-AEON Implementation

    (January 15, 2019)

    Position Type * Full-time permanent

    Benefits *


    Salary Range *

    $106,000 - $115,000

    With a collection that exceeds 46 million items, and a mission to advance knowledge and inspire lifelong learning, the New York Public Library stands as one of the world’s great public research libraries. Its research centers provide opportunities for engagement with in-depth and unique collections, inspirational reading rooms, exhibitions, programs, and a range of research services.

    NYPL is seeking an outstanding, experienced Project Manager adept at delivering complex digital projects to support the implementation of Aeon, an access and workflow management software for its special collections. This is a three-year temporary appointment.

    Principal Responsibilities

    Reporting to the Assistant Director, Research Services, the Project Manager’s responsibilities are to plan, track, communicate across multiple departments and stakeholders, manage vendors and help deliver the project. Specifically, the Project Manager will:

    Lead implementation of the Aeon system across all special collections reading rooms

    Coordinate a needs analysis and develop detailed project plans

    Conduct a workflow analysis in each unit impacted by Aeon implementation

    Collaborate with the Digital department to ensure appropriate levels of integration between Aeon and existing library systems

    Liaise with public services staff to integrate a user-focused approach to special collections requesting and tracking

    Serve as primary contact with Atlas Systems throughout project planning and implementation phases

    Develop and coordinate staff training around new systems and services

    He or she will also be expected to identify issues proactively, resolve conflicts, escalate if necessary, and build consensus across multiple departments to execute the project. He or she may be called upon to coordinate other collections-related strategic initiatives as required

    Required Education & Experience

    Bachelor's degree and 3-5 years experience in project management

    Project management experience in a large organization delivering technology services, especially customer-facing initiatives

    Minimum Qualifications

    Ability to drive large-scale projects with cross-functional teams

    Solid experience managing customer-facing applications and services

    Knowledge of project management methodologies and practices

    Excellent facilitation, organizational and time management skills

    Experience managing vendor relationships

    Excellent verbal and written communication skills, including excellent presentation skills

    Strong interpersonal skills and the ability to lead groups, develop consensus and achieve results

    Skilled in the use of Microsoft Office suite, Trello, Slack

    Ability to work effectively in a collaborative team environment

    Experience with effective project cost tracking

    Preferred Qualifications

    PMI certification highly desirable

    Master of Library and Information Science or Archival Science

    Experience working in a large research library setting

    Experience managing and/or implementing Aeon

    Knowledge of integrated library systems

    Understanding of library or museum special collections management, including access and delivery functions

    All team members are expected and encouraged to embody the NYPL Core Values:

    Be Helpful to patrons and colleagues

    Be Resourceful in solving problems

    Be Curious in all aspects of your work

    To Apply: Go to https://jobs-nypl.icims.com/jobs/11130/project-manager-aeon-implementation/job

  • Friday, January 03, 2020 6:51 PM | Laura DeMuro (Administrator)

    Inventory Archivist

    (January 3, 2020)

    Digital Archivy has an immediate opening for a part-time Inventory Archivist. The Inventory Archivist will review, accession and catalog a large backlog of legal records, case files and other records of a non-profit corporation. As part of a team, the Inventory Archivist will create an inventory and assist in preparation of deliverables for digital ingest and offsite storage.

    Primary Tasks and Responsibilities

    • Surveying records and creating a box-level inventory
    • Capturing metadata consistent with schema
    • Flagging materials that may contain sensitive or confidential information
    • Reviewing and applying records retention schedules
    • Conducting rigorous quality control reviews
    • Assisting with preparation of a Final Report and Inventory


    • MLS/MLIS with coursework in Archives
    • Minimum of two to three years work in archival setting
    • Experience in surveying and cataloging collections and using DAM systems
    • Excellent written and verbal communications skills

    Preferred Qualifications

    • Experience working in corporate or non-profit archives
    • Detail-oriented, efficient, and proficient in finding effective solutions
    • Familiarity with metadata standards and DAM systems


    Competitive rate starting at $25 per hour based on experience and qualifications. Work will last for about 10 weeks, 2-3 days per week, beginning in February through April 30, with possibility of extension through 2020.

    Please send a resume and cover letter; a list of no fewer than three references including names, titles, postal and email addresses, and telephone numbers; and a brief (50 word or less) writing sample to David Kay, Digital Archivy Senior Consultant at dkay [at] DigitalArchivy.com

  • Monday, December 23, 2019 11:08 PM | Laura DeMuro (Administrator)


    (December 23, 2019)

    Position Type *

    Does this position satisfy requirements for course credits? *


    Hourly wage range *

    $18- $25

    Paid Summer 2020 Internship for Graduate Student - The Metropolitan Museum of Art Archives

    Met Archives

    The Metropolitan Museum of Art Archives collects, preserves and makes accessible for research corporate records of the Museum, and promotes an informed and enduring understanding of its institutional history. Archives holdings date from 1870 through the early 21st century, and document the Met's art collection, past exhibitions, curatorial practice, and administration. The summer 2020 intern will collaborate with staff archivists to preserve digital and analog Museum records, provide reference assistance to Museum staff and non-staff scholars, and engage in historical research. A special focus of the 2020 internship will be metadata analysis and creation for digitized historical records. The ideal candidate will be enrolled in a graduate program in library/information science or archives management. In addition to developing practical work skills through this departmental placement, the intern will participate in MuSe (Museum Seminars) and interact directly with the Museum's diverse audience by conducting a gallery talk based on their area of expertise.


    Join a vibrant community of students at The Metropolitan Museum of Art this summer! The Museum Seminar (MuSe) Internship Program awards paid ten-week summer internships to graduate students interested in a career in the arts and fields related to the Met’s many departments. The Met has over forty department areas, including Museum Archives, that host interns from a wide variety of academic backgrounds with an interest in art and museums. In addition to developing skills through special projects with Met staff, MuSe interns train to lead their own public tours in the galleries and participate in a weekly seminar series on museum practice.

    The Met strongly encourages applications from students who are members of groups underrepresented in careers related to museums and the visual arts.

    For more information and to apply, click here.

    DEADLINE: January 22, 2020, at 11:59 p.m. (EST). Please note: your recommendation letters must be submitted by this application deadline. We will not accept applications or recommendations after the deadline.

    The Metropolitan Museum of Art provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alien, age or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status, and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.

    To Apply: Please follow the web address below:


    You'll be asked to select Museum and project areas that interest you, as well as your academic interests and skills. You will write a short essay explaining your interest in this internship and the Museum areas you've selected. You will also need to upload an unofficial transcript and a résumé describing your experience. You will also have to ask two people who know you well to write letters of recommendation for you. One of these letters must be from someone who knows you in an academic context (either a professor or instructor).

  • Monday, December 23, 2019 11:06 PM | Laura DeMuro (Administrator)

    Processing Archivist - P/T, Contract  

    (December 23, 2019)

    To be hired as independent contractor, Part-time, 2 days/week (15 hours per week)

    8 months beginning in January 2020 with possibility of contract extension

    The Greenwich Historical Society is a short walk from the Cos Cob Metro North train station.

    Essential Duties

    • The Processing Archivist processes and catalogs archival and manuscript material, rehousing material as necessary in appropriate archival enclosures and creates finding aids in format consistent with other local collections. Creates resource records and enters finding aids in ArchivesSpace.
    • Works with Curator of Library and Archives to identify materials in collections requiring conservation treatment.
    • Determines supplies needed to rehouse collections and prepares order lists.

    Required Education and Experience

    • Master’s degree from an ALA-accredited library school or equivalent accredited degree, with specialization in archival theory and practice
    • Experience arranging and describing archival and manuscript material.
    • Excellent communication skills (verbal and written).
    • Experience using ArchivesSpace and demonstrated proficiency using Microsoft Word and Excel.
    • Ability to lift boxes weighing up to 40 pounds and climb ladder to remove and replace items on archival shelving units.
    • Recent library school graduates welcome to apply.

    Compensation: $30 per hour

    To Apply: Please send Cover letter, resume, contact information for three references to cshields@greenwichhistory.org

  • Wednesday, December 04, 2019 6:36 PM | Laura DeMuro (Administrator)


    (December 4, 2019)


    The StoryCorps Archivist is a critical member of the Recording & Archive Department. The Recording & Archive Department is responsible for overseeing the technical aspects of StoryCorps’ recording process and assuring the integrity and accessibility of StoryCorps’ archive of over 75,000 born-digital signature audio interviews and over 180,000 interviews recorded using the StoryCorps App.

    The Archivist takes a lead role in developing, planning, and implementing training sessions for staff and regularly provides individual feedback and support to facilitators and other staff. The Archivist is responsible for the transfer and review of interview materials and delivering interview materials to local, regional, and national archive partners. The StoryCorps Archivist is responsible for the continued growth and development of the StoryCorps Institutional Archive. In addition, the Archivist plays an essential role in supporting the continued development of StoryCorps’ public-facing archive platform.

    StoryCorps records, shares, and preserves stories from a diverse range of participants of all backgrounds and beliefs. The Archivist will support interdepartmental efforts to increase diversity in the StoryCorps’ Archive, and candidates with experience developing and sustaining outreach / archival partnerships with diverse/underserved communities are strongly encouraged to apply.


    Manage the lifecycle of StoryCorps’ digital assets, including processing, reporting, and dissemination of audio and photo files, interview records, and other related information.

    Create archive and database-specific training curricula and assist in the training of new staff on archival processes.

    Support and evaluate over 25 field staff on archival and recording work through regular written reports that providing essential feedback on data entry and audio and photographic standards.

    Coordinate formation of Community Archives and other content-sharing partnerships with organizations across the country, including assembling and delivering materials, and overseeing the drafting and signing of content-sharing agreements.

    Support Marketing & Communications in the development of a streamlined repository for internal and outward-facing promotional materials, including participating in the development of a comprehensive vetting and approval process.

    Support StoryCorps’ mission by participating in various organization-wide planning committees and interdepartmental teams.

    Ensure integrity of archival assets by implementing, managing technological systems that monitor all aspects of our digital preservation / OAIS workflow, from ingest to deposit at the Library of Congress.

    Promote the StoryCorps Archive through internal and external events, conference presentations, and more.

    Perform other duties to support the Recording & Archive department, as assigned


    You believe and are interested in supporting the mission of StoryCorps.

    You hold a Master’s degree in Library and Information Science or related field or a Bachelor’s degree plus equivalent relevant work experience.

    You have experience working in Mac OS platform, as well as a proficiency in Microsoft Office Suite.

    You’re organized, have a keen attention to detail, and you’re able to multitask effectively.

    You have strong problem-solving skills

    You are flexible and adaptable to a growing, changing organization.

    You have cultural humility and an ability to work successfully with diverse groups of people.

    You love working closely with a team and feel comfortable with resolving conflict.

    You are able to self-direct in completing projects.

    You know how to communicate effectively – whether that’s by email, phone or in person.


    You have 2 years’ experience processing digital assets and related materials.

    You are proficient in a non-English language (Spanish, Mandarin, and/or Arabic strongly preferred).

    You have previous experience working with audiovisual materials.

    You are familiar with digital audio recording and photography techniques.

    You have advanced skills in Excel, experience in SQL and Python

  • Wednesday, December 04, 2019 6:33 PM | Laura DeMuro (Administrator)


    (December 4, 2019)

    Archivist – Peter Beard Studio

    Artist’s archive looking for an Archivist who will report to the Executive Director and work with the Archivist. The Archivist will care for the contents of the Peter Beard Archive, and assist with research, exhibition planning, and other creative projects.


    • Master’s Degree in Information and Library Science, Archival Studies, or Museum Studies.
    • 1 to 2 years of experience working in an archival setting preferred.
    • Knowledge of archival best practices and standards.
    • Knowledge and experience handling large complex works of art.
    • Experience with ArtBase, Microsoft Office.
    • Familiarity with archival housing and preservation.
    • Ability to work independently and collaboratively with excellent time management skills.
    • Knowledge of and interest in contemporary art.
    • Basic understanding of digital imaging standards and formats, Adobe Creative Suite.
    • Excellent oral, written, and interpersonal communication skills.
    • Flexibility and strong follow through on work assignments.
    • Attentiveness to detail with special attention to accuracy.
    • Exhibit an enthusiastic, professional, responsible and self-motivated attitude.
    • Familiarity with Social Media.


    • Organize and catalog correspondence.
    • Create finding aids.
    • Perform research for exhibitions.
    • Provide access to archival materials to researchers.
    • Assist with sales presentations.
    • Catalog artworks using ArtBase
    • Assist with research works coming up for auction.
    • Re-sleeve and re-house artworks.
    • Mount recently finished works.
    • Scan paper records to make searching for data faster and more accurate.
    • Scan all formats of film.
    • Identify works with conservation issues.
    • Posting to Social Media.

    Please send your cover letter, resume, references, and salary requirements to: infopb@peterbeard.com

  • Tuesday, November 19, 2019 8:01 PM | Laura DeMuro (Administrator)

    Congregation Archivist

    (November 19, 2019)

    We are looking for a dedicated professional for the position of Congregation Archivist, to be located on the campus of St. Michael Villa in Enlgewood Cliffs, New Jersey.

    This key position will have overall responsibility for the archives collection. Included among principal tasks are those of acquisition, assessment, processing and reference, preservation, records management, planning, budget preparation and management, security, search and retrieval systems as well as related community outreach, oversight of the collections environment to ensure proper preservation of the collection. The archivist works directly with and for the Congregation Leadership Team.

    Two to three years of professional archives experience and bachelor's degree required. Masters in library science, history or related field with graduate training in archives management preferred.

    Full time salaried position in the range of $49,000 to $62,000 (depending on experience) plus benefits.


    Closing date for application to be by 5:00 pm on Monday, January 5, 2020.

    To Apply: Please send Resume/CV and cover letter expressing how previous experience is relevant and why they are interested int his job to csjphumanresources@gmail.com

  • Monday, November 18, 2019 8:29 PM | Laura DeMuro (Administrator)

    Preservation Specialist

    (November 18, 2019)

    The Conservation Center for Art & Historic Artifacts (CCAHA) is seeking a Preservation Specialist for our Documentary Heritage and Preservation Services for New York (DHPSNY) program. Under the general guidance of the DHPSNY Program Manager, the DHPSNY Preservation Specialist contributes to the mission of DHPSNY through implementation of educational programs, preservation surveys, outreach, and information services to libraries, archives, museums, historical societies, and other organizations throughout New York State. This position is a part of a collaborative effort that makes it necessary to be highly engaged with the DHPSNY team.

    DHPSNY is a program of the New York State Department of Education with services provided by the Conservation Center for Art & Historic Artifacts. The position requires frequent travel to New York State and is guaranteed through March 2021 with the potential for renewal.

    Key Responsibilities:

    Conducts on-site preservation surveys with written reports for libraries, archives, museums, and other organizations with historic and/or cultural collections throughout New York State.

    Develops, presents, and organizes educational programs and workshops.

    Presents lectures and prepares both in-person and webinar programs for professional and lay audiences to promote awareness of preservation concerns and practices.

    Provides technical information via telephone, e-mail, and in print on preservation topics.

    Maintains familiarity with preservation literature. Assists in updating and expanding the range of technical literature available through CCAHA. Writes articles for publication.

    Participates in conferences and other archival activities on a local, regional, and national level.

    Qualifications include training in and thorough understanding of preservation principles, practice and issues; experience in conducting and writing preservation assessments and other planning documents for cultural institutions; talent in teaching and public speaking; excellent written, verbal and interpersonal communications skills; ability to work independently; MLS in Archives (or equivalent) or MS in Conservation and a minimum of two years of experience working in a library, archive, museum, or historic site.

    Send letter of application, resume, writing sample (archival/preservation assessment if relevant), and three references via email with the subject line “DHPSNY Preservation Specialist Application” to: Ms. Anastasia Matijkiw, DHPSNY Program Manager, Conservation Center for Art & Historic Artifacts, amatijkiw@dhpsny.org. Position is open until filled; applications received by December 6th, 2019, will receive priority review.

  • Friday, November 15, 2019 9:54 PM | Laura DeMuro (Administrator)

    Associate Archivist

    (November 15, 2019)

    DEPARTMENT: Special Collections and Records Management

    SUPERVISOR: Director of Special Collections and Records Management

    HOURS: 35 hours per week. Monday through Friday. 9am-5pm

    GRADE: 4 - Salaried Exempt


    Molloy College seeks a creative and proactive Associate Archivist to join our Special Collections and Records Management team. The Associate Archivist works collaboratively to implement sustainable solutions for managing and expanding digital collections, and is responsible for accessioning and processing institutional records in both paper and electronic formats. Responsibilities also include providing reference services and participating on special projects.


    • Assists with establishing and developing best practices, procedures and effective workflows relating to electronic records.
    • Manages website collections using Archive-It.
    • Assists with digitization projects.
    • Creates and maintains online exhibits and mobile experiences.
    • Receives records transfers, verifies inventories and provides support for records management activities in accordance with established procedures and schedules
    • Participates in the processing of archival collections in all formats including re-housing, arrangement and description activities.
    • Develops processing plans and workflows.
    • Prepares and improves descriptive metadata for collections, creates database records and finding aids.
    • Participates in departmental outreach activities.
    • Provides archives and records related instruction in both classroom and workplace settings.
    • Performs other duties as needed


    • Master's degree from an ALA-accredited Library and Information Science program, History, or related field with graduate level archival course work
    • 2 years' experience working with archival collections
    • Working knowledge of professional standards and best practices for archives
    • Working knowledge of collections management systems
    • Intermediate skills in digital imaging, scanning and editing
    • Demonstrated intermediate skills working with Microsoft Office and Adobe Suite
    • Ability to establish positive working relationships and communicate effectively, orally and in writing
    • Ability to work independently as well as part of a team with a collaborative approach to problem solving
    • Must be able and willing to lift up to 40 lbs.; stand and/or sit for long periods; navigate step stools, and ladders
    • Preferred working knowledge of metadata standards such as Dublin core, EAD, DACS and controlled vocabularies
    • Preferred experience with using one or more of the following: Archive-It, ArchivesSpace, Preservica, GuidebyCell or InMagic Presto


    • May supervise student assistants, interns and volunteers


    Desktop computer, including spreadsheet and word processing software; copy machine; fax machine, printers, and scanners.


    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands and fingers to operate, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.


    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderately quiet.

    The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

    Molloy College, an independent, Catholic college rooted in the Dominican tradition of study, spirituality, service and community, is committed to academic excellence with respect for each person. Through transformative education, Molloy promotes a lifelong search for truth and the development of ethical leadership.

    All Molloy College employees are expected to display an understanding of and a commitment to the College's mission and core values; foster relationships with a spirit of inclusivity, compassion and respect; appreciate and celebrate differences and support a welcoming and hospitable environment that is responsive and helpful to all members of the Molloy community and beyond.


    Please email resume and cover letter to humanresources@molloy.edu . Please include the position title in the Subject Line. Applications may also be mailed to:

    Office of Human Resources, Molloy College

    1000 Hempstead Ave.

    Rockville Centre, NY 11571-5002


    Women, minorities, persons with disabilities and veterans are encouraged to apply

  • Wednesday, November 13, 2019 7:22 PM | Laura DeMuro (Administrator)

    Digital Asset Manager and Archivist Consultant for Photographer’s Studio 

    (November 13, 2019)

    Project Based Consultant needed develop database for active photography studio and archive


    · With studio staff and artist, provide input on design of database such as necessary fields, layout, and organization

    · Perform, catalog, and process digital asset management of analog and digital photography collections

    · Organize existing metadata from Lightroom into format that can be imported into database

    · Apply archival standards to organization, labeling, storage, and preservation of digital and analog photographic works

    · Set up a data backup system for database

    · With studio staff and artist, create system of best practices for interacting with digital and analog photographic works both in studio and storage

    · Communicate and collaborate with studio staff so they are able to use, manage, and add to database in future.


    · MA preferred with primary study in one of the following areas: Library Science or Photographic Preservation and Collection Management and/ or a minimum of 5 years experience working in databases/ archives at artist studio, museum or library. Photography collection experience preferred.

    · Candidates must possess a friendly and professional manner with excellent organizational and communication, verbal and written skills, and high attention to detail

    · Knowledge of archives theory and practice

    · Ability to work both independently and as part of a team.

    · Demonstrated knowledge of metadata and best practices in archival standards and applications.

    To Apply: Please send Resume and Cover Letter to studio@geoffreybiddle.com

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