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Current Openings 

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  • Friday, August 17, 2018 10:23 PM | Laura DeMuro (Administrator)

    Lesbian Herstory Archives Internships
    (August 17, 2018)

    The Lesbian Herstory Archives (located in Park Slope, Brooklyn, NYC) is looking for graduate and undergraduate students with a demonstrated interest in Lesbian Studies, History and Activism. We have a number of exciting

    archival, library, data migration projects for the upcoming academic year well as planning museum exhibits, LHA At Home events and fundraising efforts. Please read the Requirements & Application Instructions very carefully.

    What We're Offering

    Interns will have the opportunity for practical application of archives and library skills.

    Course credit and letters of recommendation will be provided upon request.

    Interns will also receive the opportunity for workshops and classes outside of LHA

    Interns will be supervised by professional librarians and other archives staff


    Interns must be available for a minimum of 10 hours per week.

    Interns must have experience or skills related to data management, cataloging, archival processing, art handling , graphic design

    Intern must have basic administrative skills and ability to adapt quickly to new technology

    Intern must be skilled in the use of MS Office (Word, Excel, PowerPoint) and other spreadsheet, document management apps



    Biogrpahical Files


    Graphics & Art

    Organization & Geographic Files

    Periodicals (Journals, Magazines, Zines)

    Programming & Development

    Special Collections



    Online Catalog


    Subject Files


    Please read the instructions below very carefully.

    Candidates must submit a Cover Letter (indicating skills, experience, relevant interests/activities and availability) and Resume to lha_interns@earthlink.net

    You must include The Collection Area in which you wish to work in the subject line. Only documents attached as a PDF will be accepted. LHA cannot provide housing for interns. Please, no phone calls.

  • Friday, August 17, 2018 10:18 PM | Laura DeMuro (Administrator)

    Special Projects Manager for Collections & Exhibitions 
    (August 17, 2018)

    Job Objective:

    Provide project management for public-facing initiatives involving Museum collections, including recorded testimony, archives, artifact and library collections, and digital resources. The Project Manager will be an important member of the Collections & Exhibitions department, with shared responsibility for planning Museum exhibitions/installations and for monitoring of the integrity of the presentations on view.


    • Provide coordination and project management, from planning to completion, for institutional priorities including digitization projects, collections management, library cataloging, travelling exhibitions, and new installations.
    • Serve as liaison to outside entities with whom the Museum is developing collection-related projects.
    • Facilitate access to, and use of, Museum collection materials internally and externally.
    • Collaborate on content development for public-facing initiatives that draw on Museum collections.


    • College degree with five-plus years of experience in a museum, archive or library.
    • Strong background in collections and digital assets management desired.
    • Familiarity with current standards used in libraries, archives and museums for description, preservation, and digitization.
    • Demonstrated ability to prioritize and meet tight deadlines.
    • Excellent communication and writing skills.
    • Creative self-starter with strong organizational ability.
    • Ability to work collaboratively and with staff at all levels of the organization and a variety of leadership styles.
    • Experience with MIMSY a plus.
    • Dedicated interest in and awareness of modern Jewish history and the Holocaust also a plus.

    Please send a cover letter, resume and salary requirements when applying to humanresources@mjhnyc.org

  • Thursday, August 16, 2018 6:43 PM | Laura DeMuro (Administrator)

    Assistant Archivist
    (August 16, 2018)

    The Sisters of Charity of New York are seeking an Assistant Archivist.

    The Archives include the historical materials representing: the activities of the Congregation, education, health and social service ministries, and sponsored works in New York City dating from 1817; correspondence, journals and memorabilia of Elizabeth Ann Seton, Foundress and First American Saint and St. Vincent’s Hospital, Manhattan, founded by the Sisters of Charity in 1849. The facility also houses a Heritage Museum.

    General Summary: Under the Supervision of the Archivist, the Assistant Archivist will participate in all archival services, focusing upon cataloging and digitizing the photograph collection. The Assistant will also participate in the processing of document collections and in the creation of DACS compliant finding aids. Provides reference services and research assistance to internal users and external researchers.


    • Perform digitization, image correction and create metadata for photographs, documents and artifacts.
    • Participate in the processing of photographs and document collections, including arrangement and description, re-housing, inventory and the creation of DACS compliant finding aids.
    • Provide reference services and research assistance to internal users and external researchers. Respond to telephone, e-mail, and written inquires.
    • Assist with a variety of outreach tasks including exhibit creation and installation.
    • Participate in continuing education opportunities as recommended.

    Required Knowledge and Abilities:

    • Minimum of 2 or more years working in an archival repository or special collections.
    • Knowledge of digital reformatting and cataloging images.
    • Demonstrated knowledge of current practices and standards in archival processing to include appraisal, and arrangement and description methods.
    • Experience working with digital asset management systems, preferably CONTENTdm.
    • Working knowledge of metadata descriptive standards to include Library of Congress Subject Headings and thesaurus use.
    • Working knowledge of Excel spreadsheets and Microsoft suite.
    • Excellent reference skills, written and oral communication skills
    • Experience using flatbed scanners and digital cameras.
    • Experience using Adobe PhotoShop or similar software.

    Skills and Qualifications:

    • Master’s Degree from an accredited institution in Library Science with coursework in archival management.
    • Experience working with archives in a repository, museum or library special collections.
    • Familiarization with social media applications and web publishing software preferred
    • Demonstrated ability to work independently and as part of a team
    • Strong attention to detail, ability to manage time and tasks to complete projects
    • Excellent composition and verbal communication skills; excellent interpersonal skills.
    • Ability to work with the Congregation and other staff members demonstrating a strong commitment to customer service.
    • Willing to learn about and be committed to the mission, history, spirit and culture of the Sisters of Charity of New York, their sponsored works, and role as women religious.

    Working Conditions:

    Must be able to sit, stand, navigate staircases and walk around building frequently for up to 8 hours per day in a busy environment. Must be able to perform computer work for extended periods of time. Deal with a variety of personalities in a tactful and professional manner while meeting deadlines and other assignments. Must be able to lift objects and boxed material up to 40 lbs.

    To Apply: Please send resume and cover letter to hrinfo@scny.org

  • Thursday, August 16, 2018 6:33 PM | Laura DeMuro (Administrator)

    Barnard Archives and Special Collections Fellowship -- Library Specialist: Archives Processing
    (August 16, 2018)

    Barnard Archives and Special Collections Fellowships -- Library Specialist: Archives Processing

    Duration: August 2018 - April 30, 2019

    Compensation: $30/hr; 10 hours a week for 34 weeks during the academic year (September 2018-April 2019), and 20 hours a week for 4 weeks during the summer intersession (August 2018)

    About the positions:

    The Barnard Archives and Special Collections offers fellowships working under the supervision of the Director and Associate Director of the Archives and Special Collections. This year, the Archives Processing Specialist will gain hands-on experience in an academic institutional archives and special collections. Material types that the Archives Processing Specialist may work with include institutional papers, manuscripts, photographs, A/V, and born-digital collections inclusive of web archives.

    Collections management and processing work may include:

    paper and digital processing

    assisting on revision of processing workflows documentation

    legacy data cleanup

    As part of this work, the Archives Processing Specialist may expect to arrange, describe, accession, and appraise records; digitize collections and create metadata; coordinate and develop instruments for testing usability and accessibility; and carry out preservation strategies.

    According to the Specialist’s interests, they may also:

    assist with performing research and reference to both onsite and remote researchers

    create exhibits and digital projects

    plan and propose outreach projects such as curricular planning, work with student groups, or exhibits

    The overall structure of the fellowship will be determined by the fellowship recipients in conjunction with the Directors of the Barnard Archives. Other duties may be determined in conjunction with the Directors. It will be at the discretion of the fellowship recipient, with the support and guidance of the Directors, to determine what activities within the Barnard Archives are interesting areas for them to explore in terms of their own professional development paths. The Barnard Archives commits to work that is equitable and anti-oppressive, and encourages and supports work which centers voices, knowledge, and memory-making practices historically excluded from the archival record. Our Library’s community agreements describe some of the ways in which we are committed to upholding values of inclusivity, privacy, and support.

    Note: As a point of transparency, we anticipate that we will move our office and collections in the summer of 2018. In the Fall of 2018 we will be adjusting to our new office spaces in The Milstein Center for Teaching and Learning.

    About the collections and our office:

    The Barnard Archives and Special Collections are comprised of over 450 distinct collections. We document the history of the College and collect special collections materials that relate to broader issues of Feminism; Women’s, Sexuality, and Gender Studies; and Dance; and advance the mission of the College by collaborating in teaching and learning.

    Our offices are accessible to individuals with mobility disabilities. We have bathroom facilities available for all gender identities.

    We are open Monday-Friday, 10 AM - 6 PM.

    While employed at Barnard, you will be given access to the Library’s resources.

    To Qualify:

    Must be currently enrolled in a graduate-level program in archival management, library sciences, or related fields.

    Must be available to work weekdays.

    Must make commitment to work, on average, 10 hours of work a week, with time off for Winter and Spring vacation. Work schedules are flexible and the position may be extended between 1-2 months as budgets and schedules allow.

    Preferred demonstrable skills include: desire to work both collaboratively and independently; excellent organizational, research, and communication skills; critical analysis of archives or the archives profession (e.g. bringing a critical race, feminist, disability justice, and/or queer theoretical lens to archival work); and strong attention to detail. We welcome applicants to discuss how these preferred skills have been utilized in areas of their life outside of their professional or academic work.

    The Barnard Archives especially encourages applications from women, people of color, persons with disabilities, LGBTQ people, and individuals from other underrepresented groups. Barnard College is an Equal Opportunity Employer and is actively committed to creating a diverse and inclusive community.

    To Apply:

    Apply via the Barnard College Human Resources Posting: https://careers.barnard.edu/postings/3744 The site will require you to create an account, upload a cover letter, resume, and references.

    In your cover letter, please describe your professional interests, why you are interested in working with the Barnard Archives and Special Collections, and what you might like to accomplish or learn during the fellowship.

    Address your cover letter to Shannon O'Neill and Martha Tenney.

  • Thursday, August 16, 2018 6:25 PM | Laura DeMuro (Administrator)

    Assistant Archivist
    (August 16, 2018)

    The LaGuardia and Wagner Archives was established in 1982 to collect, preserve, and make available primary materials documenting the social and political history of New York City. The Archives serves a broad array of researchers: journalists, students, scholars, exhibit planners and policy makers examining the history of Greater New York. The Archives also produces public programs exploring that history

    The Assistant Archivist position is open until June 30, 2019 with the possibility of renewal.

    The Archives seeks to hire a College Assistant to perform the following duties:

    • Process archival collections.
    • Arrange, describe, and prepare a finding aid for the political Papers of Council Members/NYS Senator Tom Duane.
    • Perform routine clerical work; may answer and attend to telephone calls; maintain records, operate office machines (such as copier), act as messenger, and perform related tasks as required.
    • Under supervision, perform miscellaneous clerical, administrative, research or other work related to the operation of the Archives.


    - High School diploma or GED


    Preferred Qualifications:

    - Interact well with students, faculty and staff

    - Excellent customer service skills

    - Knowledge of Microsoft Word, Excel and Access

    - Ability to take initiative when necessary

    - Willingness to learn


    $20 per hour

    To Apply: Please send Cover Letter and Resume to amellinger@lagcc.cuny.edu

  • Thursday, August 16, 2018 6:20 PM | Laura DeMuro (Administrator)

    Project Archivist
    (August 16, 2018)

    The Reversible Destiny Foundation (RDF) was founded in 2010 by Arakawa (born 1936 Nagoya, Japan; died 2010 New York) and Madeline Gins (born 1941 New York; died 2014 New York) to promote their work and philosophy in the areas of art, architecture and writing. RDF is dedicated to supporting research and greater public interest in the ideas and artistic practice of Arakawa and Madeline Gins through a range of initiatives to further advance and preserve their legacy.

    Job Description:

    The RDF archive is in the early stages of organization. It reflects the multiple areas in which Arakawa and Gins worked, including art, architecture, film, philosophy and poetry. The diversity of contents and formats of the archive materials demonstrates the complex dynamic of two individuals working both as independently recognized entities as well as occasional collaborators who latterly merged to become a single entity working in the area of architecture. The archive encompasses both physical and digital materials in both historic and current formats. Arakawa and Gins’s practice also involved research into, and engagement with, specialists and experts from other areas including medicine, philosophy, and physics.

    The Project Archivist will work in close consultation and collaboration with the RDF staff and advisors in determining and realizing the direction and physical organization of the archive. The Project Archivist is responsible for identifying the project scope; developing and implementing personnel and facility needs; budgeting and financial management; and supporting the needs of current and new researchers. In addition, the Project Archivist will create an overall archive plan; set goals and timelines; evaluate outcomes; provide quality control for archival description; create policies, procedures and workflows; and implement strategies to support these activities. The successful candidate is an experienced professional who can organize and manage a significant volume of complex and interrelated materials. Proven expertise and experience in artists’ archives is a must. Experience in the recruitment and management of staff and knowledge of new developments in digital platforms is desirable.

    Responsibilities include:

    • Appraise, arrange, and describe approximately 340 cubic feet of materials at the folder and item level according to best practices.
    • Select and apply metadata schemas, standards, and data elements to provide description and access to collections. Enter records into the collections database and produce finding aids.
    • Craft archives program policies and develop procedures and workflows, including appraisal and records retention strategies. Determine appropriate preservation treatment and long-term archival storage.
    • Establish, organize, and maintain a collection management system. Test workflows and advise on best practices for the new collection management system.
    • Create and maintain management standards and establish localized best practices for reformatting and preserving AV and other born-digital materials.
    • Manage a selective digitization project. Identify candidates for digitization and facilitate digitization of selected materials by coordinating, tracking, determining specifications, and completing digitization of archival material in-house or with a vendor.
    • Advise on project status, recommend solutions to any issues that arise, and provide information regarding the project and collections. Independently analyze problems and recommend solutions, displaying a high degree of initiative. Involve staff in various processes to share information and provide input on policies and practices; solicit ideas and opinions to help shape specific decisions or plans.
    • Assist visiting scholars and researchers with identifying and accessing archival material.

    Requirements and Attributes:

    • Master’s degree in Library and Information Science, MA with an archival concentration, archival management certificate, or equivalent.
    • Four to five years of demonstrated experience in arranging, describing, and processing archival collections, including some born-digital, and preparing finding aids of varying size and complexity.
    • Strong project management skills. Detail oriented with ability to organize and prioritize tasks and ability to use considerable judgment and initiative. Experience defining and executing work plans and timelines and creating related budgets.
    • Significant experience with collection management systems.
    • Experience in applying current archival descriptive practices and principles including DACS, EAD, Dublin Core, and MODS. Experience with XML schemas, the use of XML editors, and manipulation of metadata across systems and platforms.
    • Experience with archival materials in digital formats and digitizing archival materials.
    • Experience supervising staff or students.
    • Outstanding team orientation, flexibility, and ability to work both independently and collaboratively.
    • Outstanding verbal and written communication skills, organizational skills, and interpersonal skills.

    Physical Requirements:

    • Ability to lift and carry archival boxes (approx. 40 lbs) and push heavy trucks on a frequent basis
    • Requires standing, bending, climbing stools or ladders, and prolonged sitting


    This is a full-time position (40 hours/week). Annual salary is commensurate with qualifications and experience. Benefits included.

    A cover letter, resume, and contact information, with Project Archivist and applicant's name written in the email subject field to rd@reversibledestiny.org

  • Tuesday, August 14, 2018 7:13 PM | Laura DeMuro (Administrator)

    Archives Intern
    (August 14, 2018)

    The New Museum seeks an Archives Intern to organize, digitize, catalog and curate materials from the IdeasCity and NEW INC initiatives on the Museum’s Digital Archive. Founded in 1977, the New Museum is a center for exhibitions, information, and documentation about living artists from around the world. From its beginnings as a one room office on Hudson Street to the inauguration of its first freestanding building on the Bowery designed by SANAA in 2007, the New Museum continues to be a place of experimentation and a hub of new art and new ideas.

    Reporting to New Museum Archivist Amye McCarther, in consultation with Vere Van Gool, Associate Director of IdeasCity, and Alex Darby, Operations Head of NEW INC, the intern will conduct research on the programs, collect and organize images, videos, graphic materials, and records documenting these programs, and will catalog and curate their display on the Digital Archive. The intern will also arrange and rehouse be tasked with archiving the web sites of these initiatives with Rhizome’s Webrecorder tool.

    IdeasCity is a collaborative, civic, and creative platform that starts from the premise that art and culture are essential to the future vitality of cities. Launched in 2011, this international initiative provides a forum for designers, artists, technologists, and policymakers to exchange ideas, identify challenges, propose solutions, and engage the public’s participation.

    Conceived by the New Museum in 2013, NEW INC is the first museum-led cultural incubator exploring new ideas at the intersection of art, technology, and design. It is a not-for-profit platform that furthers the Museum’s ongoing commitment to new art and new ideas. An outstanding community of one-hundred members are selected each year who are investigating new ideas and developing sustainable practices.

    Preferred Qualifications:

    • Must be currently enrolled student in Archival/Library Science, Art History, Museum Studies, or related field.
    • Experience performing archival research and familiarity with handling best practices.
    • Experience cataloging in a collections management system or OPAC, particularly CollectiveAccess.
    • Demonstrated background or interest in contemporary art and technology.
    • Editorial and academic writing/publishing experience.
    • Ability to work in a fast-paced production environment and make workflow changes on the fly.
    • Experience with Adobe Creative Suite, a plus.

    This is a paid internship with a monthly stipend. Interested candidates should send a cover letter and current resume with links to portfolios and writings (if applicable) to archive@newmuseum.org with subject line “Ideas City – NEW INC Internship”. Professional and academic letters of recommendation are welcome, but not required. Applicants selected for internships are expected to keep regular weekly hours starting the first week of September, which may be adjusted to accommodate school activities at the supervisor’s discretion. Course credit may be arranged.

  • Tuesday, August 14, 2018 7:09 PM | Laura DeMuro (Administrator)

    Archives Fellow
    (August 14, 2018)

    The New Museum Archives seeks an Archives Fellow to support the processing of the Museum’s press archives and printed materials. The New Museum Archives document the New Museum’s history of presenting groundbreaking exhibitions, performances, public programs and civic initiatives, spanning from its founding in 1977 to the present day. Reporting to the New Museum Archivist, the fellow will assist with all aspects of collections processing, with tasks including:

    • Conducting research to identify records and relationships between record groups.
    • Cataloging and rehousing materials. Assisting with the creation of finding aids and container lists.
    • Identifying items in need of preservation intervention.
    • Assisting with rehousing fragile and oversized print materials.
    • Recommending items for digitization and digitizing materials to preservation specifications.
    • Performing light design editing in Adobe Creative Suite to access copies for display on the Digital Archive.
    • Cataloging digital assets in the Digital Archive’s CollectiveAccess database.

    Preferred Qualifications:

    • Must be currently enrolled in graduate coursework in Art History, Library/Archival Science, Design, or related field.
    • Experience performing archival research and familiarity with best practices for handling of archival materials.
    • Background or demonstrated interest in contemporary art and design.
    • Experience arranging, describing, and rehousing archival collections, highly desirable.
    • Familiarity with preventative conservation and its application within archival collections.
    • Ability to work in a fast-paced production environment and make workflow changes on the fly.
    • Experience cataloging in a content management system or OPAC, especially CollectiveAccess.
    • Familiarity with digitization specifications and media formats.
    • Editorial and academic writing/publishing experience, a plus.
    • Experience with Adobe Creative Suite, also a plus.

    Application reviews will begin August 20th, and the position will remain open until filled. This is a temporary 8-12 month position, paid with a monthly stipend. Interested candidates should send a cover letter, list of three references, and current resume with links to portfolios and writings to archive@newmuseum.org with subject line “Press & Printed Ephemera Fellowship”. Professional and academic letters of recommendation are welcome, and may be sent separately. Applicants who are selected for the position are expected to keep regular weekly hours, to be negotiated in advance with the Archivist. Course credit may be arranged.

  • Tuesday, August 14, 2018 7:07 PM | Laura DeMuro (Administrator)

    Part-Time Adjunct Processing Archivist 
    (August 14, 2018)

    The Archives & Special Collections of the College of Staten Island Library seeks an Adjunct Processing Archivist to process incoming and existing collections to library and national standards, including re-boxing/re-foldering, and creating finding aids. Other duties include:

    · Update legacy finding aids to include recent accessions.

    · May assist researchers with the use of archives and special collections in person and by phone, chat, email, or other means.

    · Physically maintain the collection, pulling and re-shelving materials used.

    Required Qualifications

    Master of Information Science or Master of Library and Information Studies from an ALA-accredited institution, or equivalent.

    Coursework and/or training in archival theory, methodology, issues, and trends.

    One or more years of job-related experience, preferably in a college library and/or archival environment

    Demonstrated experience in arranging, describing and preserving complex manuscript and/or archival collections.

    Demonstrated knowledge of and experience with Encoded Archival Description (EAD) and Machine-Readable Cataloging (MARC) formats.

    Knowledge and understanding of library-based descriptive standards including Describing

    Archives: A Content Standard (DACS) and Resource Description and Access (RDA).

    Strong interpersonal, customer service, facilitation, and communication skills.

    Strong organizational skills and the ability to manage and prioritize multiple tasks and projects, working cooperatively with others or independently.

    Ability to perform accurate, detailed work.

    Ability to communicate effectively both verbally and in writing.

    Physical Work Environment

    Ability to lift materials weighing up to 30 lbs., shelve/retrieve materials from shelves at ground level up to six feet in height and perform light maintenance tasks.

    Ability to bend, stoop, and push loaded book trucks.

    Dust and other allergens from books and archives may be encountered.

    Starting date: September 4, 2018 Review of applications will begin on August 27, 2018. Please email a cover letter, resume, and three names of references to: Library@csi.cuny.edu

  • Friday, August 10, 2018 8:05 PM | Laura DeMuro (Administrator)

    Collections & Exhibitions Registrar
    (August 10, 2018)

    Friends of the New York Transit Museum is hiring a Collections & Exhibitions Registrar for its growing collection. The New York Transit Museum (NYTM) collects, preserves and presents material relating to the region’s public transportation, past and present, focusing on the agencies of the Metropolitan Transportation Authority and their predecessor companies. Established in 1976, NYTM currently holds a collection of more than 4,300 cubic feet of historical records and approximately 8,000 artifacts, including historical vehicles like subway cars and buses. The Registrar works as part of the Curatorial Department team in the acquisition, management, exhibition and outreach of the Museum Collection.

    Qualified individuals interested in this job opening must apply by e-mail. Resume and cover letter should be sent as .doc or PDF to Angela Agard, Manager Administration: angela.agard@nyct.com. Specify subject as Registrar Posting. Due to high volume of applicants, only those who qualify for an interview will be contacted.

    Submission Deadline: August 30, 2018

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