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As a service to our members (and potential members) ART’s site will post jobs here as they come in. Postings will remain on the site for three months or until filled, whichever comes first.

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ART takes no responsibility for the postings placed here, nor will the organization play mediator between applicants and employers. If you wish to apply for a position, please follow the contact information listed in each posting, and good luck!

Current Openings 

  • Tuesday, November 24, 2020 10:05 PM | Laura DeMuro (Administrator)

    Filing Clerk

    (November 24, 2020)

    Position Type- Full-time, Term

    Benefits - No

    Hourly wage range - $25 - $30

    Filing Clerk needed for the Accounting office of a television series with offices in Astoria, Queens.

    Initially this position will be 3 days in-office and 2-days remote. Candidates must be skilled in computers, specifically mapping network drives for digital filing systems of Accounts Payable and Payroll documents.

    Candidates must have their own computer and will be compensated via a tax-free $50/week stipend.

    Position is scheduled to begin Monday, 11/30. We are offering $1,190.00 weekly salary with the aforementioned stipend.

    Please email a current CV with references to will@feathersacct.com

  • Monday, November 09, 2020 7:02 PM | Laura DeMuro (Administrator)

    Project Coordinator for the Count Basie Collection

    (November 9, 2020)

    Position Type - Part-time, Term

    Benefits - No

    Hourly wage range - $31 - $35

    Rutgers University-Newark, an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking a Project Coordinator (Temporary) for the Count Basie Collection Conservation and Preservation at the Institute of Jazz Studies which will report to the Executive Director. The Project Coordinator (Temporary) is an organized, detail-oriented, and collaborative professional that provides administrative and project support for the Count Basie Collection Conservation and Preservation grant, funded through the National Parks Service’s Save America’s Treasures program. The collection is the only body of materials with provenance that traces directly to the Basie family and includes 2,500+ artifacts and objects as well as the Basie family’s archives.

    The Project Coordinator (Temporary) duties include but are not limited to:

    - Assisting with project logistics and being responsible for day-to-day coordination of the Basie project’s administrative activities.

    - Purchasing of preservation quality shelving and supplies.

    - Packing, shipping, conducting inventory and tracking of artifacts.

    - Conserving, curating, and rehousing of the William “Count” and Catherine Basie collection, acquired by the Institute of Jazz Studies in 2018.

    - Other duties as assigned.

    - The position requires both in-person and remote work.

    For more information please visit: https://www.libraries.rutgers.edu/jazz/IJS-history.

    To Apply: Submit application via https://jobs.rutgers.edu/postings/121852

  • Friday, November 06, 2020 8:10 PM | Laura DeMuro (Administrator)

    Audiovisual Project Archivist (Part Time)

    (November 6, 2020)

    Position Type - Part-time, term

    Benefits - No

    Hourly wage range - $25 - $30

    The Noguchi Museum seeks an Audiovisual Project Archivist. Reporting to the Museum Archivist, this part-time position will be responsible for managing the grant-funded processing and ingest of The Noguchi Museum’s audio and visual archival collections.

    This position will oversee the initial phase of the digitization of The Noguchi Museum’s multimedia collection, which includes important first-person materials, such as interviews of Isamu Noguchi, audio recordings of his lectures, and footage of him working. Additionally, the collection includes videos of dances for which he created sets, interviews with cultural luminaries discussing Noguchi, and footage of events he attended. Together, these materials provide an unparalleled glimpse into the art and life of Isamu Noguchi, and a rare opportunity to hear him speak about his work in his own voice.

    Duties and Responsibilities

    Managing film digitization project and related digital assets

    Quality checking all digitized files

    Capturing descriptive and administrative metadata

    Flagging materials related to specific projects / entities

    Ingest of files and related metadata into Museum’s DAM system (Collective Access)

    Managing audio transcription process and workflows


    MLS/MLIS with coursework in Archives

    Minimum of two to three years work in archival setting

    Experience using DAM systems, preferably Collective Access

    Experience working with archival audio / visual materials and related digital assets

    Excellent written and verbal communications skills

    Must have a home computer and internet access

    Experience working in artist archives and/or in a museum setting is preferred

    Experience editing video is a plus

    Ability to lift 40 lbs.

    The AV Project Archivist is a part-time position located at the Isamu Noguchi Foundation and Garden Museum in Long Island City, New York. Work is typically performed in an office environment; prolonged periods of sitting, use of computers and standard office equipment required to accomplish work objectives. During the ongoing Covid-19 pandemic, the Museum is currently maintaining an optional work from home schedule depending on the needs of the position. This position will primarily be remote, though eventually will require some on-site work.

    The position is 20 hours per week at an hourly pay rate of $30. Work will last for about six months, beginning in mid-November 2020 with possibility of extension.


    To Apply

    Please send a résumé, cover letter, and three references (including names, titles, postal and email addresses, and telephone numbers) as a single PDF to jobs@noguchi.org with “AV Project Archivist” in the subject line.

  • Monday, October 19, 2020 10:26 PM | Laura DeMuro (Administrator)

    Research Coordinator 

    (October 19, 2020)

    Position Type - Part-time, Term

    Benefits - No

    Hourly wage range - $25 - $30

    The Landmarks Preservation Commission (LPC) is the largest municipal preservation agency in the nation. It is responsible for protecting New York City's architecturally, historically, and culturally significant buildings and sites by granting them landmark or historic district status and regulating them after designation. The agency is comprised of a panel of 11 commissioners who are appointed by the Mayor and supported by a staff of approximately 80 preservationists, researchers, architects, historians, attorneys, archaeologists, and administrative employees. There are more than 37,000 designated buildings and sites in New York City, most of which are located in 149 historic districts and in all five boroughs.

    Working at the Landmarks Preservation Commission provides a great opportunity to cultivate intellectual inspiration and professional development.

    The Position

    LPC seeks a Research Coordinator to support a special project to coordinate a multi-phased grant-funded project to inventory, digitize, and publish an online database of photographs of LPC-designated properties. Beyond improving LPC records access and creating a system by which the archive can be more easily shared within the agency, LPC will offer the materials within a public-facing image database. Reporting to the Director of Special Projects and Strategic Planning, this position will also work closely with staff from multiple departments, including the Research Department, towards this goal.

    Please note that initial work on the project will be conducted remotely. A schedule for transition to on-site work will be determined at a later date.

    Responsibilities include but are not limited to:

    • Coordinate previous standard operating procedure (SOP) research notes and recommendations into final document to unify multiple catalogs and filing systems, describing how images will be identified, organized, and prepared for digitization;
    • Coordinate and assist with training, trouble-shooting, and technical support for LPC staff to ensure consistent internal application of SOP;
    • Prepare all existing digital images based on SOP; and following completion existing digital images, prepare and digitize of all other LPC image media for use within the web-based archive;
    • Finalize first phase of project for all existing digital images in the agency’s photographic collection;
    • Coordinate related development of other digital media projects using the archive, including the NYC Discover Landmarks Map.

    Minimum Qual Requirements

    1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or

    2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or

    3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

    Preferred Skills


    The ideal candidate will have experience in the following:

    • One year of full-time experience in library sciences, or a related field; or
    • Strong skills in Access and experience using other relational database systems, such as SQL and Oracle;
    • Demonstrable experience with data management; including developing and managing web-based digital media collections software, such as Luna, Canto Cumulus, or Collection Space.
    • Knowledge of New York City architectural history and styles;
    • Familiarity with archival resources in New York City;
    • Experience with project management and presentations;
    • Strong customer service approach;
    • Ability to work collaboratively as well as independently;
    • Excellent interpersonal, verbal, and written communication skills;
    • Strong skills in Adobe Creative Cloud Suite;
    • Experience with the full Esri desktop suite (ArcMap, ArcCatalog, ArcGIS Pro) is desirable;
    • Experience in or familiarity with land use, preservation, and planning issues in New York City is desirable;
    • A strong track record as an implementer who thrives on managing a variety of key initiatives concurrently;
    • Ability to multi-task, set priorities, and meet deadlines;
    • Self-starter, ability to work independently;
    • Detail oriented.

    The Landmarks Preservation Commission will only respond to qualified candidates.

    To Apply

    Please submit resume and cover letter to:

    NYC Careers at https://a127-jobs.nyc.gov

    Or find posting by searching for “landmarks” on the NYC Jobs page.

    Current City Employees should apply through ESS.

    While we appreciate every applicant's interest, only those under consideration will be contacted.

    If you were educated in a foreign school, you must be able to submit an evaluation of your foreign education from an approved organization.

    Final appointment is subject to approval by the Office of Management and Budget.

    Residency Requirement

    New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

  • Monday, October 19, 2020 10:24 PM | Laura DeMuro (Administrator)

    Archives Intern

    (October 19, 2020)

    Position Title - Archives Intern

    Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists. - The Rona Roob Head of Archives Services

    The Rona Roob Head of Archives Services - Paid Internship

    Does this position satisfy requirements for course credits? - No

    Hourly wage range - $18- $25

    DESCRIPTION: This internship is a unique opportunity for a candidate with an interest in art history to be trained in archival work. The Archives includes over 6,000 linear feet of important primary source material and responds to over 4,000 research requests annually. The intern would focus on a project to expand the current online archive of MoMA press releases, which is a resource heavily used by scholars around the world. This would involve working with the Archives and Press Office staff to locate -- and in some cases scan -- releases from the years 1997 to the present. The intern would also assist with select unprocessed collections of archival documents, preparing inventories, and performing routine preservation measures. Other responsibilities would include assisting the Archives staff with compiling information on modern art and institutional history, as well as assisting with the overall day-to-day activities of an extremely active department. Reports to The Rona Roob Head of Archives Services.

    REQUIREMENTS: Coursework in art history and familiarity with modern art, strong organizational skills, research and writing skills, computer proficiency, and an interest in learning about the Museum and acquiring professional archival skills. Attention to detail is crucial.

    ELIGIBILITY: Recent graduates of bachelor’s or master’s degree programs. The Museum encourages candidates from diverse backgrounds and academic disciplines to apply. Applicants must be authorized to work lawfully in the United States for the duration of the program.


    Full-time, 7-month internships with stipends are offered for recent graduates of bachelor’s or master’s degree programs interested in pursuing a museum career. Interns will be provided focused departmental training, complemented with regular activities designed for this cohort to receive greater exposure to the museum and art fields. At this time, interns are expected to begin the program on a rotational basis between onsite and remote work. The Museum will evaluate this periodically according to internal health and safety guidelines.

    DATES OF TERM: February 8—September 3, 2021

    APPLICATION DEADLINE: November 8, 2020, 11:59 PM EST

    DECISION NOTIFICATION: December 18, 2020

    REQUIRED COMMITMENT: Full time (Monday–Friday, 9:30 a.m–5:30 p.m.)

    For more information and to apply:


  • Thursday, September 24, 2020 7:00 PM | Laura DeMuro (Administrator)

    Archives & Collections Manager

    (September 24, 2020)

    Position Type: Full-time, Permanent

    Benefits: Yes

    Salary Range: $45,000 - $55,000

    Reports to: Executive Director, Stepping Stones Foundation

    Position Overview: Utilizing professional preservation standards and experience, manager will:

    (1) oversee the care, storage, and preservation of a manuscript archive (approximately 100,000 documents) and historic object collection (approximately 10,000 items), including serving as a liaison to consulting conservators,

    (2) manage building and grounds projects related to the care and protection of collections,

    (3) manage an online archive and its volunteers,

    (4) lead the research, writing and creation of reports, presentations and articles,

    (5) be primary contact for researchers and related agreements,

    (6) be a cross-trained team member of the historic landmark.

    Primary Responsibilities:

    Oversee preservation, protection, and tracking of manuscripts and objects,

    Identify, obtain estimates from, and recommend specialists for select projects,

    Identify items for appraisal and manage appraisal and insurance process,

    Implement recommendations of assessments and preservation plans,

    Organize process and write or compile updated assessments and plans,

    Conduct general and specialized archival research,

    Recruit, train, and manage archive volunteers,

    Plan, schedule, and manage projects,

    Represent organization at events and to potential funders in a professional manner,

    Conduct policy, vendor, and process research and make recommendations,

    Continually assess collections risks and identifies appropriate actions,

    Maintain and disseminate disaster preparedness plan and lead response team,

    Organize and process new acquisitions,

    Maintain catalog and condition report objects in PastPerfect,

    Develop, design, and give presentations,

    Record, process, and report all vendor and archive user transactions and requests,

    Write reports, research findings, plans, and recommendations,

    Follow professional protocols for maintaining, protecting, and securing property,

    Stay abreast trends and best practices in preservation and records retention

    Participate in planning and attends events, trainings, and meetings,

    Lead site tours and hosts visitors delivering an exceptional visitor experience,

    Cultivate understanding, giving, volunteerism, and advocacy for the site,

    Develop expert-level knowledge about the Wilsons, the site, and 12-Step recovery,

    Cultivate relationships in the museum, history, and preservation fields for the site,

    Ensure that safety protocols for the handling and disposal of materials and products are followed,

    Liaise with online archive vendor on the development of the online archive project,

    Develops story ideas with archival content and images based on newsletter themes; conduct relevant research and write articles and other items as assigned,

    Proofread mass communications of the organization,

    Honor confidentiality of all business records,

    Identify appropriate archive, packing, and storage supplies,

    Attend board and committee meetings when requested and give reports,

    Use great care in handling, delivery, and storage of all material,

    Maintain photographic record of projects, objects, etc.,

    Monitors space conditions for optimal storage and display of objects and archives,

    Oversee integrated pest management for the entire site and archives both through hands on proactive management of risks and liaising with vendors/suppliers,

    Participate in monitoring and maintenance of security systems,

    Performs light maintenance and repairs using common tools and uses household solvents and chemicals,

    As part of the historic housekeeping team, manages team schedule and actively participates in cleaning and treating historic materials, historic spaces, and archive including, but not limited to vacuuming, dusting, washing, mopping, and sweeping and moving objects to gain access to areas requiring cleaning,

    Cross-train to have the ability to assist with or manage operations in the absence of colleagues,

    Other duties as assigned.

    Physical Components of the Position:

    Requires the ability to lift, carry, and move objects and materials (examples: moving historic furniture with colleagues, hanging framed objects, storing objects, moving and carrying boxed objects or manuscripts, setting up event equipment, etc.).

    Involves bending, standing, sitting, kneeling, crouching, and computer work.

    Requires the ability to move safely over uneven hilly, rocky, and wooded terrain and frequently move up and down narrow and other staircases.

    Requires the ability to move in a confined space (example: organizing a small storage closet).

    It requires the ability to see and respond to dangerous situations, the ability to safely climb a short ladder or step stool while carrying an object, the ability to respond quickly to sounds, and the ability to wear personal protective gear part of each day.

    Office may be located in a shared space.

    Schedule: In addition to weekdays, this position involves some evening, night, and weekend hours.


    5 or more years of professional experience in archives and collections

    Bachelor’s Degree

    Automobile in good working condition for transport of objects, errands, etc.


    Master’s Degree or other advanced degree(s) or certifications in related areas of study

    10 or more years of archives and collections management in a museum or historic site

    Knowledge or strong interest in 12-Step recovery history

    Proximity to Town of Bedford; ideal candidate lives in or within 20 minutes of Bedford/Katonah

    Bilingual (English and Spanish)

    Apply with and email and PDF attachment of resume to Sally A. Corbett-Turco, Executive Director, Stepping Stones Foundation, info@steppingstones.org

  • Saturday, September 19, 2020 1:26 PM | Laura DeMuro (Administrator)

    (September 19, 2020)

    Position Type Full-time, Term

    Benefits No

    Hourly wage range $25-$30

    POSTING DATE: September 18, 2020

    JOB TITLE: Archivist

    POSITIONS AVAILABLE: 1 (Full Time-Temporary)

    LENGTH OF POSITION: grant project (approx. October 2020 – June 2023)

    HOURS OF WORK: 9:00 AM – 5:00 PM Monday – Friday - Flexible schedule as required


    Friends of the New York Transit Museum is hiring an Archivist for a cataloging, survey, and digitization collections care grant project awarded by the Robert D.L. Gardiner Foundation. The grant project will be in two parts, the first will focus on scanning and cataloging a collection of Early Long Island Railroad Real Estate Maps and records. The second part will focus on surveying museum collections with Long Island Transportation related materials and flagging items from these collections to catalog and digitize. The goal is to add roughly an additional 3000 individualized catalog records to the museums database and online portal focusing on the Long Island Region for internal use by the museum for exhibition purposes and for greater researcher access.

    The New York Transit Museum collects, preserves, and presents material relating to the region’s public transportation, past and present, focusing on the agencies of the Metropolitan Transportation Authority and their predecessor companies. Established in 1976, the Transit Museum currently holds a collection of more than 5300+ linear feet of historical records and approximately 8,000+ artifacts, including historical vehicles.


    • The Archivist should have a Master’s degree in museum studies, library &

    information science, archival studies, history or a closely related field.

    • Experience working with archival, photographic, and/or museum collections
    • Skilled in processing, cataloging, digitizing collections and creating finding aids
    • Knowledge of best practices in handling and preservation of archival material
    • Computer skills in Microsoft Office, Photoshop, and familiarity with Collection Management Systems
    • Knowledge and an interest in New York history, preferably transportation history
    • Excellent interpersonal, written, and verbal communication skills
    • Ability to work productively, both independently and in teams
    • Strong organizational skills, multi-tasking ability, and impeccable attention to detail


    The New York Transit Museum is the largest museum in the United States devoted to urban public transportation history, and one of the premier institutions of its kind in the world. The Museum explores the development of the greater New York metropolitan region through the presentation of exhibitions, tours, educational programs, and workshops dealing with the cultural, social, and technological history of public transportation. Since its inception 40 years ago, the Museum, housed in a historic 1936 IND subway station in Downtown Brooklyn, has grown in scope and popularity. As custodian and interpreter of the region's extensive public transportation networks, the Museum strives to share, through its public programs, this rich and vibrant history with local, regional, and international audiences.

    Salary and Project Timeline: The position will be 37.5 hours per week at $27.05/hour, from approximately October 2020 through June 2023.


    Qualified individuals interested in this job opening must apply by e-mail. Resume and cover letter should be sent as .doc or PDF to Desiree Alden-Gonzalez, Collections Manager: desiree.alden@nyct.com. Specify subject as Archivist Posting. Due to high volume of applicants, only those who qualify for an interview will be contacted.

    Submission Deadline: September 30, 2020

    Friends of the New York Transit Museum is an equal opportunity employer.

questions? communications@nycarchivists.org

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