Associate Librarian, Head of Archives & Special Collections

(March 9, 2026)

Position Title - Associate Librarian, Head of Archives & Special Collections

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Associate Director of Electronic & Digital Services

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $71,000-$81,000

The Head of Archives & Special Collections is responsible for the management of the historical Molloy collections and will oversee the continued growth and ongoing preservation of the physical, digital and special collections maintained by the library. They will provide archival research, instruction, and programing in line with the library’s outreach and advocacy efforts to showcase these collections to engage students, faculty, and the greater Molloy community.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Ensures the library’s archives and special collections perform properly and add value to our patrons by:

Assesses, acquires, processes, and preserves both physical and digital materials that document Molloy University.

Maximizing collection visibility by integrating with library systems (e.g. Alma, Digital Commons, and other archival platforms e.g., ArchivesSpace, Preservia) and preparing finding aids in accordance with national archival and metadata standards (e.g. EAD and Dublin Core).

Designs and implements policies and workflows for collection development, digital preservation, metadata creation, and access to maintain archival standards and best practices.

Oversees digitization initiatives and advances online access projects via digital repositories, partner websites, and digital exhibits.

Assumes a leading role in the execution of oral history projects including conducting interviews, completing transcriptions, creating ingest packages for collection management system and creation of catalog entries and collection access points.

Preparing annual statistic reports about archival collections, services, and usage.

Working with the Associate Director, Head of Electronic and Digital Services to establish and/or review any archive-related policies and procedures.

Collaborating with other library teams on usability, accessibility, and assessment projects relating to digital collections.

Assisting with the open access institutional repository, i.e., DigitalCommons@Molloy.

Responding to research requests and information inquiries specific to archives and/or special collections.

Other duties as assigned

Performs related outreach, promotion and campus engagement by:

Engaging students, faculty, staff and alumni in collaborative projects that preserve,document and share Mollo's history.

Working with other Molloy departments, programs and offices to support anniversaries, events and publications relating to significant historical milestones.

Developing and maintaining virtual exhibitions, mobile apps and audio tours that highlight events, institutional history and collection holdings

Coordinating with the Outreach Librarian in the promotion of archives and/or special collections related exhibits and events, including web page updates and libguides, managing events calendars and schedules.

Promoting the archives and special collections to students and faculty, collaborating with faculty to support the inclusion of special collections-based co-curricular programs and experiential learning opportunities.

Fulfills the essential functional expectations for all academic librarians by:

Maintaining a high level of proficiency in all library databases, resources and archival systems; learning new technologies or resources and adapting to new methodologies as required.

Remaining current with developments in librarianship, seeking ongoing professional development opportunities on a continual basis.

Other duties as assigned.

REQUIRED MINIMUM QUALIFICATIONS

Master's Degree (ALA-accredited MLS or MLIS) Certificate in Archives and Records Management

5 to 8 years of work related experience

Microsoft Office (Outlook, PowerPoint, Excel, Word)

Alma, Digital Commons and other proprietary archival tools and platforms

RESPONSIBILITY FOR PUBLIC CONTACT

Daily contact requiring courtesy, discretion, and sound judgment.

SALARY INFORMATION

When determining the salary offer for a new employee, Molloy considers several key characteristics such as job knowledge, skills, and experience as well as internal and external equity. The hiring annual salary range for this position is $71,000.00 to $81,000.00. This annual salary represents the University's good faith and reasonable estimate of the range of compensation at the time of posting.

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=f1758074-bb0b-4d6b-8d46-3a90ce325365&ccId=19000101_000001&lang=en_US&jobId=562004

Director, Recording & Archive

(March 9, 2026)

Position Title - Director, Recording & Archive

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Chief Strategy & Program Innovation Officer

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $116,000 or more

DIRECTOR, RECORDING & ARCHIVE

Department: Recording & Archive

Division: Programs

Location: NY Tri-State area preferred.

Travel Percentage: 10%

Reports To: Chief Strategy & Program Innovation Officer

Status: Full Time/ Regular/ Exempt/Non-union

Salary: $100,000–$120,000

THE ROLE

The Director of the Recording and Archive Department is responsible for overseeing the technical aspects of StoryCorps’ recording process and assuring the integrity and accessibility of StoryCorps’ archive of over 83,000 born-digital signature audio interviews and over 240,000 interviews recorded using the StoryCorps App. The Director leads the department in developing policies, procedures, and best practices around these aspects of StoryCorps’ program and delivering the corresponding training to field staff. The Director also maintains ultimate responsibility for assuring the quality of the materials StoryCorps collects and archives.

The Director organizes, leads, and participates in cross-departmental project teams relevant to the Archive, and serves as a primary contact for establishing external Archive partnerships and for fulfilling research and rights-of-use requests. The Director assists with the planning of new StoryCorps initiatives, the launch of new recording methods, and new physical locations, and participates in overall strategic planning activities for the organization.

The StoryCorps interview collection and preservation process is heavily integrated with our Online Archive as well as a variety of other digital services, automated processes, and tools. The Director will work closely with the StoryCorps Digital team to assess new opportunities to improve our productivity and reach, as well as ensuring public access to our materials and the long-term viability of our data. Beyond these duties, the Director will oversee maintaining, improving, promoting, and supporting StoryCorps’ online access portal, supporting the continued development of the StoryCorps Virtual recording platforms, and supporting other digital initiatives. The Director oversees a small but mighty team of Archivists, Recording specialists, as well as contractors and interns as necessary. StoryCorps records, shares, and preserves stories from a range of participants of all backgrounds and beliefs. The Director, Recording & Archive will support interdepartmental efforts to promote StoryCorps’ Archive, and candidates with experience developing and sustaining outreach / archival partnerships with underserved communities are strongly encouraged to apply.

WHAT YOU’LL DO

● Participate in goal setting and strategic planning for the Recording & Archive department and work with execs and senior stakeholders to refine your vision

● Supervise archivists, recording specialists, contractors, and interns

● Work with Recording staff to determine optimal equipment, establish recording procedures, and provide support to field staff

● Work with Archive staff to develop workflows, quality standards, and best practices for archival processing and metadata management

● Develop, document, and implement archival systems, procedures, policies, and best practices

● Understand how new technologies (including AI) will impact our mission and provide new opportunities

● Serve as primary liaison with the Library of Congress's American Folklife Center and other major Archive partners

● Collaborate with the Digital Team on archive integration, AWS infrastructure, databasing systems, and the long term growth of the Online Archive

● Oversee responses to archive access, research, and rights of use requests

● Develop curatorial experiences and content partnerships to promote the Archive externally

● Oversee design, construction, and maintenance of recording venues (Airstream mobile studios, Manhattan Recording Booth)

● Manage creation and delivery of Recording & Archive training for staff

● Oversee StoryCorps' research and content use program, including standards for scholar and educator access

● Manage the lifecycle of digital assets, including file transfer, processing, and dissemination

● Support grant writing and Development activities

● Manage department budget

ABOUT YOU

Required:

● You believe in and support the mission of StoryCorps.

● You hold a Master’s degree in Library and Information Science or a related field, or a Bachelor’s degree plus equivalent relevant work experience.

● Experience supervising staff and evaluating staff performance.

● Experience with digital preservation and user-facing access platforms.

● Experience developing, delivering, and evaluating training (especially technical training)

● Knowledge of and experience working with professional recording equipment and digital audio.

● Evidence of planning ability, leadership, sound judgment, and the ability to develop proposals for improving policies and procedures.

● Excellent interpersonal, written, and verbal communication skills.

● Solid organization skills, multi-tasking ability, and attention to detail.

● Ability to be flexible and adaptable in order to contribute to problem-solving activities within a growing, changing organization.

● Cultural competence and the ability to work successfully with varied groups of people.

● Willingness to travel very occasionally to support Recording, Archive, or organization activities.

Preferred:

● Master's of Library and Information Science or equivalent

● Experience contributing to the development and implementation of software and databases.

● You have advanced skills in Excel/Sheets, experience in WordPress, SQL, and Python. Experience with AWS and other cloud infrastructure is a plus.

● Experience working with oral history projects or collections is a plus.

● Experience with public-facing archives, user experience, and product design.

ABOUT STORYCORPS

Founded in 2003, StoryCorps has given over 600,000 people, in all 50 states, the chance to record interviews about their lives. The award-winning organization preserves the recordings in its Online Archive and at the American Folklife Center at the Library of Congress, the largest single collection of human voices ever gathered, and shares select stories with the public through StoryCorps’ podcast, NPR broadcasts, animated shorts, digital platforms, and best-selling books. These powerful human stories reflect the vast range of American experiences, engender empathy and connection, and remind us how much more we have in common than what divides us. StoryCorps is especially committed to capturing and amplifying the voices least heard in the media. The StoryCorps MobileBooth, an Airstream trailer that has been transformed into a traveling recording booth, crisscrosses the country year-round, gathering the stories of people nationwide. Learn more at storycorps.org.

IN-OFFICE WORK:

Working at the StoryCorps office is optional except in certain circumstances, such as in-person training, if your position requires some in-office presence, or if your manager needs an in-person individual or team meeting. For those who prefer to work in the office, that option remains.

https://20181210220044_sctxydxovka37vup.applytojob.com/apply/cdIUBIoAKI/Director-Recording-Archive

Archives Intern

(February 27, 2026)

Position Title - Archives Intern

Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.)- Digital Asset Specialist and Assistant Archivist

Position Type - Paid Internship

Does this position satisfy requirements for course credits? - Yes

Hourly wage range - $18- $25

Location: New York City (in-person)

Employment Type: Temporary, Part-Time (16-24 hours per week)

ABOUT THE FOUNDATION

The Robert Rauschenberg Foundation builds on the legacy of artist Robert Rauschenberg, emphasizing his belief that artists can drive social change. Rauschenberg sought to act in the “gap” between art and life, valuing chance and collaboration across disciplines. As such, the Foundation celebrates new and even untested ways of thinking.

POSITION SUMMARY

The Archives team seeks qualified candidates to support special projects and daily tasks related to the implementation of a new digital asset management system and ongoing reference and research residencies through a 10- to 12- week in-person internship.

RESPONSIBILITIES

Under supervision of the Digital Asset Specialist and Assistant Archivist, the Summer 2026 internship will focus on image ingest, metadata standardization and entry, digitization, and the preparation of remote research request materials. Additional possible projects include library cataloging and the physical organization of library book titles, reference support, basic archival processing, and other duties, as assigned.

QUALIFICATIONS, KNOWLEDGE, SKILLS REQUIRED

Current or recent Master of Science in Library and Information Science student with coursework in archives and / or digital humanities

Knowledge of basic library and archival principles

Experience working with databases, scanning software, and / or library catalogues

Knowledge of modern art and Rauschenberg a plus

TERM AND COMPENSATION

Duration of Internship: May–July (Summer), 16–24 hours per week in-person, with the option to extend into Fall session by mutual agreement (September–December)

Compensation: $20–$25 per hour; commensurate with experience

APPLICATION DEADLINE

The deadline to apply is Wednesday, March 19, 2025.

ADA SPECIFICATIONS

While largely sedentary, this position requires the ability to sit, stand, lift up to 50 lbs., as well as speak, and hear, sometimes for extended periods of time.

Requires the ability to use a computer and office equipment traditionally found in office settings.

As the Robert Rauschenberg Foundation is located in a historic building, entrance to the office requires the ability to walk up 13 steps.

EQUAL EMPLOYMENT OPPORTUNITY

As an equal opportunity employer and in our commitment to creating an equitable and inclusive work environment, the Rauschenberg Foundation strives to attract a diverse mix of talented people. Opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation/affectional preference, age, national origin, marital status, citizenship, disability, veteran status, or any other protected characteristic as established under law. Individuals from historically underrepresented backgrounds in arts organizations are strongly encouraged to apply.

https://job-boards.greenhouse.io/robertrauschenbergfoundation/jobs/5134589008

Archive Inventory Assistant

(February 27, 2026)

Position Title - Archive Inventory Assistant

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Senior Archivist & Information Specialist

Position Type - Part-time, term

Benefits - No

Hourly wage range - $25 - $30

The Public Design Commission (PDC) is hiring an archive inventory assistant to inventory approximately 80 cubic feet of records from our Exhibition File collection and record descriptive data about those records in our database. This is a part-time, temporary, grant-funded position. Applicants must be able to commit to working 390 hours and a maximum of 15 hours per week for approximately 26 weeks. The project must be completed by Fall 2026.

The Inventory Assistant will be required to:

- Perform physical archival tasks, including re-foldering records, labeling folders, and re-housing loose photographs as needed, at a rate of approximately 1.5 hours per cubic foot.

- Perform data entry at a rate of 3 hours per cubic foot.

- Perform quality control checks on completed work.

- Track work progress and deliverables for reporting purposes.

To Apply: Go to https://cityjobs.nyc.gov/job/archive-inventory-assistant-part-time-in-manhattan-jid-41142

Architectural Drawings Archives Technician 

(February 26, 2026)

Position Title - Architectural Drawings Archives Technician

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Archivist and Digital Preservation Manager

Position Type - Part-time, term

Benefits - No

Hourly wage range - $25 - $30

The Architectural Drawings Archives Technician will be responsible for surveying and rehousing WCS’s collection of Bronx Zoo architectural drawings dating from the 1890s to the 1990s. In addition to creating an inventory of the drawings and assessing them for condition concerns, the Architectural Drawings Archives Technician will rehouse the drawings in new oversize folders within flat file cases. This is a part-time temporary position that is expected to last for 16 weeks with 24 hours of work each week onsite at the Bronx Zoo. The Archives Technician position will be supervised by the WCS Archivist and Digital Preservation Manager serving as Archives Project Manager, with local supervision by the Facilities & Construction Project Manager.

https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25965&siteid=5168&PageType=JobDetails&jobid=908675

Archivist

(February 10, 2026)

Position Title - Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Senior Producer

Position Type - Part-Time, term

Benefits - No

Hourly wage range - $41 - $45

The Archivist is a newly envisioned part-time non-exempt role at the New York City-based arts and documentary nonprofit Art21. Working closely with Art21’s Production Department, the Archivist role is an invaluable opportunity to work directly with the most in-depth archive of documentary footage featuring art and artists of the 21st century. This role results from a strategic initiative being undertaken by Art21 to protect, organize, steward, and share access to the archive’s 4,000 hours (and growing) of raw documentary footage. The Archivist will hold a critical role in shaping and managing the workflows associated with this new and large-scale initiative. The role will expand our capacity to generate new content out of our vast footage archive.

Art21 is looking for a candidate with at least 3-4 years of professional experience with archives of time-based media, preferably documentary films, as well as an interest in contemporary visual art. A strong familiarity with post-production tools and archival best practices is essential.

The Archivist is a part-time term position based in the New York metro area.

Compensation

$39 – $45 per hour. The actual base pay offered will be determined by factors such as experience, skills, training, location, certifications, education, and other factors permitted by law. Decisions will be made on a case-by-case basis.

Hours

The archivist will work on-site at the Art21 office 24 hours per week, beginning as soon as possible. The term of the position will end a year after the start date, with the possibility of renewal.

Eligibility

Applicants must be eligible to work in the United States. Art21 is an equal opportunity employer and encourages applications from people of color; LGBTQIA+ individuals; people with disabilities; and all others, regardless of immigration history.

About Art21

Art21 is a celebrated global leader in presenting thought-provoking and sophisticated content about contemporary art, and the go-to place to learn first-hand from the artists of our time. A nonprofit organization, Art21’s mission is to inspire a more creative world through the works and words of contemporary artists. Art21 provides unparalleled access to the artist’s voice to diverse audiences around the world, using the power of digital media to introduce millions of people to contemporary art and artists. For over two decades, Art21 has changed the paradigm for teaching and learning about the creative process.

In addition to its Peabody Award-winning PBS series “Art in the Twenty-First Century,” Art21 produces “New York Close Up” and “Extended Play” short film series. Art21 also creates educational resources and professional development programs; annual public programming; an online publication featuring guest contributors; and a comprehensive website at Art21.org.

Essential Job Functions

-Work with the Production Department staffer who is leading the Art21 Archive initiative to determine priorities and set project goals

-Participate in the development and implementation of Art21’s new Film Archive Management System (FAMs), which is currently being developed with an outside vendor, and its front-end public finding aid.

-Manage cataloging and metadata integrity of analog and born-digital media in the FAMs

-Ingest screener video files and production documentation into the FAMs

-Supervise freelance Assistant Editors to create synced screener video files for born-digital archival field footage

-Oversee the digitization of tape-based archival field footage, serving as the point of contact for digitization services and tape warehouses

-Ensure the security and functionality of the cloud-based server hosting the FAMs, as well as the on-site backup, coordinating the resolution of any issues with the Senior Producer and outside vendors

-Assist the Senior Producer in the transfer of recently shot born-digital media onto LTO tape for long-term storage in coordination with outside vendors

-Support Art21 staff from all departments (Curatorial, Development, Communication, Education, and Production) in accessing and utilizing the Art21 FAMs

-Document training sessions led by the outside vendor developing the FAMs and create staff user guides

-Contribute to the development and execution of new programmatic initiatives related to the Archive

-Participate in cross-departmental Archive Committee meetings

-Stay abreast of innovations in the field of archiving

-Additional administrative duties as they arise

Skills & Qualifications

-Serious and proven professional commitment to time-based media archives, including at least 3 years of professional experience in the field, preferably with an MIAP or MLIS degree, or similar.

-Thorough knowledge of archival best practices and industry standards for analog and born-digital time-based media.

-Experience with post-production tools, including Premiere Pro and other Adobe Creative Suite apps.

-Experience with open-source Digital Asset Management software, particularly CollectiveAccess.

-Ability to work collaboratively and sensitively within small teams, maintain crucial ongoing working relationships with independent filmmakers and vendors, and in general, possess culturally responsive, superior communication and interpersonal skills.

-Ability to prioritize and organize multiple projects to meet deadlines.

-A strong interest in contemporary art is extremely helpful though not required. Candidates must be able to engage with and prioritize Art21’s contemporary art-centered core mission and values.

To Apply

Please email your resume and cover letter to: jobs [at] art21.org, with the subject line “Archivist – [Your Name]”

Your resume and cover letters should be submitted as PDFs, saved using the following filing naming template: “Last Name, First Name_Resume or Cover Letter”

No phone calls, please.

Please email your resume and cover letter to: jobs [at] art21.org, with the subject line “Archivist – [Your Name]”

Your resume and cover letters should be submitted as PDFs, saved using the following filing naming template: “Last Name, First Name_Resume or Cover Letter”

Summer Research Fellowship

(January 22, 2026)

Position Title - Summer Research Fellowship

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director of Interpretation, Collection & Archives

Position Type - Part-time, fellowship

Benefits - No

Hourly wage range - $20 - $25

Rosen House Summer Research Fellowship: Collection and Archives

Theme: Flora (Bigelow) Dodge Guest (1869–1964)

Intended for a graduate student, advanced undergraduate, or recent college graduate considering advanced study, the Caramoor Summer Research Fellowship allows for a short-term, sustained period of study at a highly unique historic site, situated in Katonah, New York. Some additional travel to other collections/libraries may be necessary.

The theme of the fellowship in 2026 is the life and correspondence of Flora Bigelow, later known as Mrs. Charles Stewart Dodge and as the Honorable Mrs. Lionel Guest. In 2024 a previously unknown portrait of Flora (Bigelow) Dodge by the artist Amanda Brewster Sewell was discovered in the Rosen House collection, leading to many more questions about this smart and adventurous woman, the mother of Lucie Bigelow (Dodge) Rosen, one of Caramoor’s founders. Raised in an intellectually stimulating home as the daughter of John Bigelow and Jane Tunis (Poultney) Bigelow, Flora married young, then sought a divorce in the “Divorce Colony” of Sioux Falls, South Dakota, before remarrying into an aristocratic English family and witnessing the events of the second World War from her home in England. Approximately 200 letters from Flora to her daughter Lucie and other family members survive in the Caramoor archive, many of which have not been previously studied.

This opportunity is well suited to an advanced student with knowledge of and interest in social history, archives, women’s studies, and the history of New York City and London, England, in the late 19th and early 20th centuries. Strong research and writing skills are an asset for applicants, as is the ability to read manuscript letters.

Stipend / $3,500 (made in installments)

Project outcomes:

Transcription of approximately 200 letters, with data entry in the PastPerfect database.

Two social media posts suitable for a general audience (300-500 words each). One post due midway through fellowship period.

A biography of Flora (Bigelow) Dodge Guest (approximately 2,500 words), informed by her letters in the Rosen House archive and additional research.

Short presentation to select staff and Rosen House Committee (September 2026).

Requirements for application:

Letter of interest, including reason for application and description of relevant study and/or topics of special interest.

Resume or curriculum vitae

Short writing sample (approximately 300-500 words)

Two letters of reference from recent professors and/or relevant work supervisors

Application materials to be sent to personnel@caramoor.org:

Applications will be reviewed by a selection committee. Top candidates will be invited to interview over Zoom before a final decision is made.

Deadline for applications: February 6, 2026

Eligibility:

Only U.S. citizens, noncitizen nationals of the U.S., lawful permanent residents, or aliens authorized to work in the U.S. may apply.

Long-Distance Applicants:

Unfortunately, no onsite housing is provided at Caramoor for the duration of the fellowship. If necessary, fellows are encouraged to obtain housing based on local availability.

https://caramoor.org/about/employment/

Project Archivist

(January 22, 2026)

Position Title - Project Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Chief Archivist

Position Type - Part-time, term

Benefits - No

Hourly wage range - $25 - $30

Job Opening Title:

Project Archivist

Name of Employer:

Wolf Kahn Foundation

Job Site Location (City, State):

New York, NY

Application Deadline:

Open until filled

Minimum Degree Requirement:

A Master of Library and Information Science degree from an ALA-accredited library program, or an advanced degree in a related discipline, or substantial progress towards a Master of Library and Information Science degree

Years of Experience Required:

1-2

Salary Range:

$25-$35/hr, commensurate with experience

Job Description:

The Wolf Kahn Foundation is seeking a qualified archivist to fill a part-time, temporary Project Archivist position tasked with scanning historical documents. Reporting to the Chief Archivist, the Project Archivist will operate scanning equipment to digitize approximately fifty linear feet of the Wolf Kahn Papers. The work will take place on-site at the Wolf Kahn Foundation offices in Chelsea.

● Operate scanning equipment and software according to digital imaging standards

● Follow standards for the proper care and handling of physical archival material

● Conduct quality control checks to ensure best practices are met

● Conduct basic data entry and file management to ensure crucial metadata is retained in the digitization process

● Follow storage procedures to backup digital content

Qualifications:

Required skills include proficiency with computers, familiarity with word processing and spreadsheet applications like Microsoft Office or Google Workspace, familiarity with digital image editing and management software like Adobe Photoshop and Adobe Bridge, and familiarity with scanning equipment and software like Silverfast or Epson ScanSmart.

Experience with archival collections management software, particularly CollectiveAccess, knowledge of archival standards including DACS and EAD, and substantial knowledge of and experience with archival scanning best practices are strongly desired. Interest in 20th century American art is preferred.

This position requires sustained focus in a busy office environment, frequent standing, computer and keyboard use, and the ability to lift boxes up to 40 pounds.

Hours and Compensation:

$25-$35/hour, commensurate with experience. Work schedule to be determined by the Chief Archivist in consultation with Foundation staff.

About the Wolf Kahn Foundation:

The Wolf Kahn Foundation is dedicated to preserving and promoting the artistic achievements of Wolf Kahn (1927-2020) and to sharing them with audiences, scholars, and other artists towards a greater understanding of his work and his lasting contribution to American art of the Second Generation New York School.

Through its grants program and other initiatives, the Foundation supports artists and arts organizations that educate youth and the broader public and that advance artists’ careers through exhibitions, publications, and residencies.

Please send a cover letter and résumé to:

Vincent Kelley, Chief Archivist

archives@wolfkahnfoundation.org

https://wolfkahnfoundation.org/employment/

Director, Digital Collections Operations

(January 14, 2026)

Position Title - Director, Digital Collections Operations

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Astor Director for Collections and Research Services

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $116,000 or more

Overview

The New York Public Library (NYPL) has been one of the world’s great public research libraries for more than 130 years. Its research centers provide opportunities for engagement with in-depth and unique collections, inspirational reading rooms, exhibitions, programs, and a range of research services. Collections and Research Services division encompasses several departments focused on managing the ongoing development of our exceptional research collections, advancing unified discovery and expanding access, both in-person and online, and ensuring stewardship of the collections at every stage of their lifecycle.NYPL seeks a proven and strategic leader to oversee a newly formed department that will advance its digital asset management and operations strategy, leveraging technologies to preserve and enhance access and use of its digitized and born-digital collections. The Director is responsible for unifying and aligning staff, building a culture of collaboration and innovation to ensure that digital assets are not only preserved but made easily accessible in support of the strategy to expand discoverability for patrons anywhere.

The position, as part of the management team in the Collections and Research Services Division, provides oversight and leadership for the teams responsible for a newly implemented DAMS, Preservica, our preservation repository, the in-house digitization and audio and moving image reformatting labs, vendor digitization, rights clearance, and metadata. The Director contributes to shaping policies and priorities, fostering cross-divisional alignment, and ensuring that digital asset management, from access to preservation, is fully integrated into NYPL’s long-term vision.

The Director serves as a close collaborator and partner with the Digital Product Management team on projects that aim to align and improve workflows and modernize technology systems to enable efficient, seamless, and scalable access, and with IT on digital storage and cybersecurity.

We are looking for someone we can count on to:

Own:

• Preserve, manage, and provide seamless access to the breadth of our digital assets, articulating and refining policies and priorities for the Library’s five-year strategy focused on digital preservation and patron-centric modes of access and discovery, including implementation of a DAMS.

Teach:

• Priorities and progress across the Library and with external partners
• And foster awareness of new developments, tools, and systems to support the access and preservation of digital collections.

Learn:

• The scope of NYPL’s research collections, the workflows and systems that support digital collections, the workflows of staff who acquire and describe these collections, the uses made by researchers and creators, and the challenges and opportunities in discovering and accessing digital collections for a public research library.
• Insights from patron research, and platform usage data to shape our goals and projects.
• The challenges and opportunities with AI in relation to the Library’s digital collections.

Improve:

• Workflows across a renewed digital infrastructure
• A culture of engagement and inclusivity within the Digital Collections Operations team and with stakeholders across the Library.

Some expectations for this role are that within:1 month, this person will:

• Understand their teams' roles and responsibilities, especially in light of new strategic objectives, the scope of grants and projects underway, and dependencies with other departments
• Meet key partners in various departments, including the Research Centers, Digital, and IT.

3 months, this person will:

• Be a contributing member of key committees and strategic planning efforts, especially cross-department projects to modernize the Library's digital infrastructure.
• Gain a better understanding of their departments and staff roles, responsibilities, and objectives, team building and recruitment needs, and begin prioritizing and scoping projects and new performance goals.
• Understand gaps in resources, workflows, and technology solutions and develop a preliminary plan for aligning research staff around a shared vision for digital collections.

6 months and beyond, this person will:

• They should have a clear sense of the long-term roadmap for digital collections and digital preservation, a broader understanding of their role in contributing to this work, near-term goals, and outstanding resource needs.
• Build partnerships across the Library and with external stakeholders.

Responsibilities

• Oversees the systems, technologies, policies, and workflows that manage and preserve the Library’s digital assets, ensuring they are secure and accessible
• Oversees and develops strategic goals for the digital production operations, aligning resources to achieve efficiencies and strategic priorities
• Oversees the Library’s digital preservation strategy
• Partners with IT stakeholders on networking and digital storage capacity planning
• Oversees rights management for the library’s digital assets, working towards providing the broadest access possible; implements innovative access approaches, including a virtual reading room
• Effectively manages organizational change, strengthening the alignment of people and processes to deliver the best possible experience to patrons
• Defines success metrics for digital access, discoverability, and preservation, and reports progress transparently
• Benchmarks NYPL’s practices against national and international standards, ensuring the Library remains a leader in digital stewardship and access
• Develops and supports staff to achieve excellence, fostering inclusion, professional growth, and a collaborative culture
• Represents NYPL in consortia and conferences, advancing its role as a leader in digital collections access and preservation
• Performs other related duties as required

Required Education, Experience & Skills

Required Education & Certifications

ALA-accredited MLS and substantial research library experience or Master’s degree and relevant, substantial experience

Required Experience

• 10+ years of experience in an academic or research library setting, with increasingly responsible managerial responsibilities
• 7+ years of successful people management experience
• Successfully demonstrated experience in the management and preservation of digital assets
• Successfully demonstrated experience in strategic planning, technology projects, resource management, problem-solving and decision making in a collaborative and coordinated work environment; a proven team player
• Demonstrated experience in analyzing workflows, developing policies, and implementing organizational change to promote alignment and greater efficiency of operations
• Demonstrated experience leading multiple large and complex initiatives
• Demonstrated experience evaluating the effectiveness of products and systems
• Experience setting clear and attainable performance goals

Required Skills

• Excellent interpersonal, oral, and written communication skills
• Strong leadership and project management skills, including negotiation and influencing skills
• Excellent analytical skills and ability to lead complex projects
• Demonstrated ability to build consensus and promote productive teamwork
• Knowledge of current issues and emerging trends in research library services and systems as well as emerging technologies

Managerial/Supervisory Responsibilities

Oversees a staff of approximately 30 FTE with three to four direct reports

https://nypl.pinpointhq.com/postings/f745087e-9f4c-449b-8640-eb6e1f5288f0

Director, Access and Research Services 

(January 14, 2026)

Position Title - Director, Access and Research Services

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Astor Director for Collections and Research Services

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $116,000 or more

Overview

The New York Public Library (NYPL) has been one of the world’s great public research libraries for more than 130 years. Its research centers provide opportunities for engagement with in-depth and unique collections, inspirational reading rooms, exhibitions, programs, and a range of research services. Collections and Research Services encompasses several departments focused on managing the ongoing development of our exceptional research collections, advancing unified discovery and expanding access, both in-person and online, and ensuring stewardship of the collections at every stage of their lifecycle.NYPL seeks a proven and visionary leader to advance the Library’s strategic goals to improve access and optimize the user experience, ensuring our diverse and unique research collections are accessible to the broadest number of patrons and reach new audiences.

We are looking for someone we can count on to:

Own:

• And lead engagement with research staff on the Library’s five-year strategic priorities related to optimizing the infrastructure supporting the patron experience and clarifying policies and procedures for core collection management and discovery systems.
• And drive NYPL’s digitization strategy and related policies, and partner on major initiatives to expand access to the Library’s research collections.

Teach:

• Priorities and progress across the Library and with external partners
• And foster awareness of new tools, systems, and approaches that strengthen discovery and access.

Learn:

• The scope of NYPL’s research collections and the needs of patrons and staff
• and use data, assessment, and user insights to shape patron-centered services.
• And understand the challenges and opportunities of AI for discovery and access.

Improve:

• Policies, optimize workflows, and strengthen communication to enhance staff collaboration and the patron experience.
• A culture of engagement and inclusivity within the Access and Research Services team.

Some expectations for this role are that within:

1 month, this person will:

• Understand responsibilities, current projects, and begin establishing working relationships with key partners across NYPL and ReCAP.

3 months, this person will:

• Contribute to committees and strategic planning efforts, clarify team priorities, understand gaps in policies and procedures, and develop a preliminary plan for aligning staff around a shared vision.

6 months and beyond, this person will:

• Establish a clear roadmap for access and research services, with measurable goals and resource needs identified.

Responsibilities

• Oversees the collaboration between the Research Libraries staff and the Digital Product Management team to develop and refine the strategic vision for a unified patron experience on its website and initiatives that expand access to more scholarly ebooks through innovative approaches such rights clearance partnerships
• Ensures staff engagement for the ongoing development of the Research Catalog and compliance with ILS and circulation policies and procedures
• Oversees the systems and policies that support access to the collections, including Aeon, EDS, and resource sharing systems; supports the implementation of a new DAMS as related to integration with these systems
• Oversees resource-sharing services; engages with partners, including the Manhattan Research Library Initiative (MaRLI), the ReCAP Shared Collections, BorrowDirect partners, and the CUNY-wide community to strengthen and sustain our partnerships and new initiatives; represents NYPL on partner committees
• Leads the review and development of a multi-pronged digitization strategy and related policies and procedures
• Develops and implements, in collaboration with stakeholders, a centralized service model for the library’s electronic document delivery services, Scan and Deliver, for general and special collections
• Oversees accessibility services for the research collections, partnering with other teams – Branches, Digital, Legal, and HR – to align policies, services, and products to address access to the collections for research patrons with disabilities
• Oversees the public order team and commercial digitization and licensing initiatives
• Ensures that accurate and consistent research usage data is being reported; oversees special research assessment projects, and uses data-informed decision making to optimize services
• Effectively manages organizational change, strengthening the alignment of people and processes to deliver the best possible experience to patrons
• Manages budgets and grants and contributes to fundraising initiatives and events
• Develops and supports staff, fostering inclusion, professional growth, and a collaborative culture
• Represents NYPL nationally in consortia and conferences, advancing its role as a leader in access and discovery
• Performs other related duties as required

Required Education, Experience & Skills

Required Education & Certifications

ALA-accredited MLS and substantial research library experience or Masters degree and relevant, substantial research library experience

Required Experience

• 10 years of experience in an academic or research library setting, with increasingly responsible managerial responsibilities
• 7+ years of successful people management experience
• Successfully demonstrated experience promoting and managing access systems and services to support research and scholarly communication
• Successfully demonstrated experience in strategic planning, project and resource management, problem-solving, and decision-making in a collaborative and coordinated work environment; a proven team player
• Demonstrated experience in analyzing workflows, developing policies, and implementing change to promote alignment and greater efficiency of operations
• Experience managing multiple projects and initiatives
• Demonstrated experience evaluating the effectiveness of products and systems that support collections discovery and access
• Experience setting clear and attainable performance goals
• Experience with project management principles and tools preferred

Required Skills

• Excellent interpersonal, oral, and written communication skills
• Strong leadership and project management skills, including negotiation and influencing skills
• Excellent analytical skills and ability to lead complex projects
• Demonstrated ability to build consensus and promote productive teamwork
• Knowledge of current issues and emerging trends in research library services and systems as well as emerging technologies
• Successfully demonstrated commitment to excellence in public service

Managerial/Supervisory Responsibilities

Oversees a staff of approximately 12 FTE with 2-3 direct reports

https://nypl.pinpointhq.com/en/postings/55f97476-4069-4666-a722-bd6021716978