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As a service to our members (and potential members) ART’s site will post jobs here as they come in. Postings will remain on the site for three months or until filled, whichever comes first.


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ART takes no responsibility for the postings placed here, nor will the organization play mediator between applicants and employers. If you wish to apply for a position, please follow the contact information listed in each posting, and good luck!


Current Openings 

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  • Friday, September 14, 2018 10:17 PM | Laura DeMuro (Administrator)

    College Archivist/Librarian for Special Collections
    (September 14, 2018)

    Title:

    College Archivist/Librarian for Special Collections

    Applications accepted through:

    10/14/2018

    Pay Type:

    Exempt (salaried)

    Department:

    Information Services

    Reports to:

    Director of Special Collections

    Appointment Type:

    Continuing Full-Time

    Hours Per Week:

    37.5

    Work Schedule:

    52 weeks per year

    Benefits Eligible:

    Full Benefits

    Qualifies for relocation reimbursement:

    Yes

    Job Summary:

    Connecticut College is conducting a national search for the College Archivist/Librarian for Special Collections position. This position will manage the College Archives and records management program, recommend policies, plan and implement procedures, provide reference and instruction services for the College Archives and Special Collections serve as the Archives’ principal contact with administrative and academic offices

    General Duties &

    Responsibilities:

    The College Archivist/Librarian for Special Collections will collaborate with the Director of the Lear Center for Special Collections and Archives in planning departmental activities, creating and managing digital projects and developing grant proposals for the Lear Center; manage the Lear Center and provide service in Special Collections in the Director’s absence; set archival processing goals for Lear Special Collections Librarian with responsibility for supervision in fulfilling those goals. They will work with College offices to identify, evaluate and preserve important legal and administrative documents, materials and information relevant to the history of the college and collect, arrange, describe, and index material. They will also promote and facilitate efficient record keeping practices; survey records and create and update retention schedules in conjunction with College officials; maintain records according to Society of American Archivists guidelines, federal and state legislation, and agreements with individual departments; provide security for confidential, restricted or legal documents; in conjunction with legal counsel and other officers of the College, create review and update access policies and guidelines for using the College Archives. They will assist College community and outside researchers to access archival resources; assist with physical and digital exhibits, events and programs; perform research for other offices as necessary. They will provide instruction and assistance to classes and promote integration of special collections and archival material into the curriculum. The College Archivist/Librarian for Special Collections will also assist in content development for and design of the Lear Center’s web site and social media efforts; participate in the planning and execution of digital scholarship projects for the Lear Center and collaborate with the Digital Scholarship and Curriculum Center on College digital scholarship initiatives; provide guidance to patrons in the handling and use of original and legally sensitive materials and assist in the supervision, training, and setting of goals for student workers, volunteers, and interns. They will also be required to maintain current professional and technical knowledge through training and participation in professional organizations and publications and serve on IS, College and CTW committees, task forces and activity groups.

    Other duties as assigned or as necessary

    Qualifications:

    The College Archivist/Librarian for Special Collections must have an American Library Association accredited masters degree in library or information studies and at least 3 years of applicable archival experience including records management; excellent written and verbal communication skills and the ability to build and sustain key relationships with alumni, outside researchers, faculty, students, staff, community and professional colleagues. The ability to handle confidential and sensitive information with discretion and excellent knowledge of archival theory and methodology and records management practice is also required. The College Archivist/Librarian for Special Collections must also have excellent interpersonal skills, excellent organization skills and ability to set priorities and keep to deadlines and must be detail oriented, well-organized, and able to work under pressure. Computer skills, including the use of integrated library systems, archival management systems, information databases, standard productivity software and archival digitizing equipment and techniques, EAD, and web editing software are also required

    Some travel required

    Required Documents:

    3 Professional Reference Letters, Cover Letter, Description of a class session you have led, Resume

    Applicant

    Credentialing:

    Thorough applicant credentialing will be conducted, including criminal records check, with the selected applicant.

    To Apply: Please visit https://conncoll.hiretouch.com/job-details?jobID=50624&job=college-archivist-librarian-for-special-collections


  • Thursday, September 13, 2018 6:32 PM | Laura DeMuro (Administrator)
    Senior Manager for Public Services

    (September 13, 2018)

    The Center for Jewish History (NYC | cjh.org) is one of the world’s great sites of research into the Jewish past. It is the collaborative home to five in-house partners—American Jewish Historical Society, American Sephardi Federation, Leo Baeck Institute, Yeshiva University Museum, and YIVO Institute for Jewish Research. When the Center opened its doors eighteen years ago, it made a commitment to preserve the collections housed within its walls and make them accessible to scholars, students, and diverse audiences by implementing a unique, shared services model across all five partners. In recent years, the Center has taken on a wide-ranging educational mission and dedicated itself with new passion to interpreting historical sources in meaningful ways to as wide a public as possible.

    The Center for Jewish History seeks a Senior Manager for Public Services to take a leading role in increasing the accessibility of and advancing public engagement with the collections. The Senior Manager will join a dynamic team of colleagues dedicated to collaboratively advancing the Center’s shared services model and maximizing discoverability of collections that total more than 30,000 linear feet of archival materials, 500,000 volumes, thousands of art and artifacts, and nearly 50 TB of digital assets. 

    The Senior Manager fosters consistent, high-caliber service to both researchers and the five partner organizations. The Senior Manager reports to the Director of Archive and Library Services and oversees all operations in the Lillian Goldman Reading Room and the Ackman and Ziff Family Genealogy Institute, which are open to the public and together handle annually over 3,500 researcher visits, as well as the Scholars’ Lounge and the David Berg Rare Book Room. 

    Responsibilities: 

    • Ensure excellent service to researchers in a closed stack environment through the management of a team of 7 full- and part-time librarians and archivists. Team management includes providing direction and mentoring staff; training new staff; determining reference desk scheduling; and continually evaluating and fine-tuning workflows. 

    • Update, enforce and/or create policies to further professionalize the Center’s access practices and improve researcher’s experience.

    • Engage with school groups, lead instructional sessions for researchers, and guide staff in developing curriculum guides for educators. 

    • Collaborate across Center departments and with partners to design, develop, execute, and analyze new services, pilot projects and programs.

    • Support the planning, curation, and implementation of online and physical exhibitions to promote and increase public engagement with collections. 

    • Promote and advocate for the work undertaken by the department, including participating in coordinated outreach efforts, special tours, and maintenance of statistics on output.

    • Complete tasks associated with grant-funded projects, including proposing and helping to shape new projects; assisting in determining funding sources; building and controlling all project budgets; and contributing content to narrative and financial grant reports. 

    • Contribute to discussions about user experience and the Center’s systems. • Determine and monitor spending in the departmental budgets, including electronic resources management. 

    • Participate in professional organizations and represent the Center at relevant conferences and other events as appropriate. 

    • Handle other mission-driven projects as directed by the Director of Archive and Library Services. 

    Required Qualifications: 

    • Master’s degree from an ALA-accredited library school or similar graduate-level training, such as archival science.

    • Minimum of 2-3 years experience managing staff. 

    • Minimum of 2-3 years experience managing projects from planning to completion—preferably in reference, instruction, education, and/or exhibition areas. 

    • Minimum of 4 years experience in handling reference inquiries. • Familiarity with the current issues and current standards relevant to reference and access services in archives and libraries.

    • Commitment to fostering a collaborative work environment and presenting diplomatic, adaptable and pragmatic approaches to problem-solving. 

    • Ability to work creatively in a rapidly changing complex environment, set priorities, and meet tight deadlines. 

    • Excellent communication and writing skills. 

    Preferred Qualifications: 

    • Dedicated interest in and awareness of Jewish history.

    • Acquisitions experience. 

    • Familiarity with one language represented in the multilingual partner collections, such as Yiddish, Hebrew, German, or Russian.

    The Center for Jewish History is committed to diversity and inclusion. Qualified individuals who bring diverse perspectives to the workplace are especially encouraged to apply. 

    Review of applications will begin immediately. Applications will be accepted until the position is filled. Send cover letter and resume to Rachel Miller, Director of Archive and Library Services, at rcmiller@cjh.org. No phone calls, please.

  • Thursday, September 13, 2018 6:28 PM | Laura DeMuro (Administrator)

    Records Management Officer
    (September 13, 2018)

    Under the supervision of the General Counsel, the Records Management Officer is responsible for maintaining, archiving, organizing and disposing of records for the Roosevelt Island Operating Corporation (RIOC).

    Responsibilities

    • Manage, maintain and catalogue the corporation’s physical, electronic and historical files.
    • Manage and dispose of inactive records and implement the regular disposal of files pursuant to the record retention schedule.
    • Liaise with New York State Archives.
    • Coordinate records management with each RIOC department.
    • Provide trainings on proper record retention.
    • Integrate technology into records management.
    • Assist in ad-hoc projects as assigned by management.

    Additional responsibilities related to the RIOC legal department:

    • Assist the legal department in preparing notices and materials for the meetings of the RIOC Board of Directors.
    • Process invoices for the legal department.
    • Control all corporate documents.
    • Schedule meetings and calls as needed.
    • Prepare correspondence.
    • Assist with requests pursuant to the Freedom of Information Law.

    Required Education and Experience

    • College degree preferred.
    • A minimum of 3 years direct experience in records management
    • Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
    • Maintain confidentiality
    • Excellent written and verbal communication skills
    • Physical activity required including frequent bending, reaching, lifting and standing
    • May lift and/or move 30-40lbs.

    Benefits

    Excellent benefits package including: paid holidays, vacation time, sick and personal time, medical, dental and vision insurance, and participation in the New York State and Local Retirement System.

    If you are interested in applying for this opportunity, please send a resume and cover letter , Attention: RIOC Human Resources Department to HRStaffing@rioc.ny.gov. To be considered, please include Records Management Officer within the subject line of your email.

    Roosevelt Island Operating Corp (RIOC) is a New York Public Authority, created as a public benefit corporation to plan, operate, maintain, and manage Roosevelt Island. RIOC provides many vital services, from street cleaning to landmark preservation, Public Safety, and inter-agency partnerships. For more about our responsibilities and mission, visit us at rioc.ny.gov or facebook.com/RIOCny.

    RIOC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, RIOC complies with applicable state and local laws governing nondiscrimination in employment.

    Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant has been extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988.

  • Thursday, September 13, 2018 6:19 PM | Laura DeMuro (Administrator)

    Archival Internship
    (September 13, 2018)

    Position: Archival Internship

    Salary Range: This is an unpaid position. Interns will receive a complimentary year of membership to the New York Civil Liberties Union.

    Location: New York Civil Liberties Union, 125 Broad Street, N.Y., N.Y.

    Applications will be reviewed until the position is filled

    The NYCLU is a statewide organization dedicated to the protection and enhancement of civil liberties and civil rights for all New Yorkers. Fall 2018 archival interns will focus on processing legal boxes, research & digitization projects, and maintenance of the NYCLU’s permanent onsite collections under the supervision of the Archives & Records Manager.

    Summary of Position:

    The NYCLU is about 6 years into its archives and records management program. We have a large backlog of materials housed in offsite storage, as well as significant materials located in our office. Much of this material will be transferred to a university archive where NYCLU records are being opened to researchers for the first time in its 65-year history. We are looking for 1-2 interns to help with daily archival tasks on a variety of projects. Each internship will be custom tailored to the needs of the NYCLU and the skills and interests of the intern. The various duties assigned may involve cataloging, digitization, research, and general maintenance of the NYLCU’s permanent onsite collections. Interns will gain hands on experience digitizing, weeding, arranging, appraising, cataloging and general processing of archival material. Additionally, interns will be exposed to the records management program and will be asked to occasionally assist with record management tasks. The internship is unpaid, but may be taken for course credit.

    Qualifications:

     Must be currently enrolled in an MLS/MLIS program, or other graduate program in an archives related field.

     Must be able to commit to at least 1 day per week, 10:00-5:00 (Monday-Friday).

     Successful applicants should have an interest in archives and records management centers in non-traditional library settings.

     Some knowledge of legal documents and/or records management is a plus.

     Able to commute to the NYCLU’s main office in lower Manhattan and be able to lift heavy records boxes.

    Applicants should email their cover letter and resume to jobs@nyclu.org with “Archival Internship” in the subject heading. Applications will be reviewed until the positions are filled.

    The NYCLU is proud to be an affirmative action/equal opportunity employer and encourages all applicants regardless of race, sex, gender identity, age, disability, religion, national origin, sexual orientation, veteran status or record of arrest or conviction. We are committed to diversity, equity and inclusion, and having a workforce that reflects the population


  • Monday, September 10, 2018 8:57 PM | Laura DeMuro (Administrator)

    Archivist
    (September 10, 2018)

    ARCHIVIST – New York, NY

    The Winthrop Group’s Information & Archival Services Division is seeking a qualified candidate for an Archivist position in New York City. The position offers an opportunity to participate in the ongoing development of a corporate archive.

    POSITION REQUIREMENTS

    Under the general supervision of a Winthrop Lead Archivist, the professional in this position will:

    • PROCESS and CATALOG selected analog and born-digital records to make them available for client’s internal use
    • ADVANCE development and implementation of electronic records management (ERM) policies and procedures
    • ADD to an existing taxonomy utilizing defined vocabularies associated with the archival assets of a major consulting services company
    • CONDUCT RESEARCH and develop content for specified topics
    • IDENTIFY materials that may be particularly appropriate for digitization
    • APPLY professional methods and insights to ensure quality results that will support the retrieval needs of our client’s diverse information and knowledge users
    • PARTICIPATE as an active member of a team.

    QUALIFICATIONS

    Requirements:

    • MLIS or MA in history with a certificate in archival management
    • 2-3 years experience of electronic records management (ERM) or similar background
    • Experience processing and cataloging archival records (paper and digital)
    • Experience and/or interest in working with business archive
    • Experience undertaking content development with a variety of documentation
    • Proficiency in using Microsoft Excel and content management systems
    • Familiarity with Alfresco desirable
    • Knowledge of basic preservation techniques
    • Ability to lift boxes weighing up to 35-40 lbs.

    WORK ENVIRONMENT

    The Archivist will work in an office environment in Manhattan’s Garment District. The individual must be comfortable working alone when necessary. No travel anticipated.

    DURATION & STATUS

    This is a contract position that will extend through December 31, 2018 with the strong possibility of an extension into 2019.

    APPLY

    Email brief cover letter, resume, brief writing sample, and the names, titles, and contact information for three references to:

    Eunice Liu

    Lead Archivist

    eliu@winthropgroup.com

    The Winthrop Group, Inc.


  • Thursday, September 06, 2018 7:29 PM | Laura DeMuro (Administrator)

    Archivist
    (September 6, 2018)

    Archivist (Bergen County, New Jersey)

    Our client seeks a part-time (8 hours/week) skilled and knowledgeable professional to serve as Archivist.

    Reporting to the Executive Director, the successful candidate will:

    • Arrange, describe, and create finding aids for archival collections
    • Accession new collections
    • Catalog books and objects
    • Assist researchers
    • Supervise volunteers
    • Maintain archival policies and procedures
    • Maintain reference statistics
    • Weed collections
    • Update and maintain website and Facebook page
    • Assist in creating timeline of Jewish history in North Jersey
    • Assist in creating exhibitions
    • Assist in greeting visitors and giving tours

    Requirements

    • Ability to employ basic preservation techniques and proper handling of records and artifacts
    • Processing experience
    • Knowledge of Google Docs and Microsoft Office
    • Required: Bachelor’s degree; Preferred: Master’s degree in Library Science or History or actively enrolled in library program / history graduate program

    Contact:

    Angela Dzikowski

    Pro Libra Associates

    adzikowski@prolibra.com

    800-262-0077

    908-918-0077

    To Apply: Please send resume, references to adzikowski@prolibra.com


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