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Current Openings 

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  • Monday, April 15, 2019 10:00 PM | Laura DeMuro (Administrator)

    Freelance Metadata Librarian/Archivist
    (April 15, 2019) 

    The Freelance Metadata Librarian/Archivist position focuses mainly on digitally capturing and archiving images and documents for Natural Resources Defense Council’s 50th Anniversary. The role will be responsible for contacting and coordinating intake of historical materials from multiple sources including directly from NRDC employees and from the NRDC Collection in the archives at Yale.

    Job Requirements:

    • Ability to travel within NYC tri-state area (many of the images/documents cannot be moved and will need to be digitally archived at their location. i.e. New Haven, CT)
    • Previous experience in digital archiving and digital preservation
    • Ability to research and ingest materials from multiple sources
    • Experience editing and curating collections
    • Handling and shipping archival documents
    • Using digital photography and scanning to capture printed and archival materials
    • Inputting metadata, keywording and archiving in DAM system
    • Knowledge of embedded metadata & keyword standards and best practices
    • 3+ years’ relevant experience required (i.e. university, museum or photographic archive)
    • Organized self-starter but able to work in a collaborative team environment
    • Responsive and quick thinking in rapid paced environments
    • Strong verbal and written skills required
    • MLIS preferred

    Rate: $50/hour - $75/hour (depending on level of experience) + travel expenses

    Term: Temporary (3-months) starting May 1st, 2019

    To apply: Please send Resume & Cover Letter to jobposting.nrdc@gmail.com

  • Wednesday, April 10, 2019 10:32 PM | Laura DeMuro (Administrator)

    Archives Internship - Paid
    (April 4, 2019)

    The Intrepid Sea, Air & Space Museum is one of America’s leading historic, cultural and educational institutions. Opened in 1982, the Museum, anchored aboard the former USS Intrepid, a national historic landmark, has welcomed more than 10 million visitors and currently welcomes almost one million visitors annually. The Museum's mission is "to honor our heroes, educate the public and inspire our youth." The Museum pursues this mission through a dynamic and enriching exhibition environment recounting human stories behind the machinery on display in relation to the service era of the Intrepid: in World War II, the Cold War, NASA recovery missions and three tours in Vietnam. In connection thereto, the Museum delivers a broad range of credible, innovative, and engaging educational programs supplementing classroom learning in history, science, and leadership as well as extensive public and proprietary programs honoring those who serve our country – all to inspire our youth.

    The Collections Manager at the Intrepid Sea, Air & Space Museum seeks an intern for a one day a week paid internship over the summer months. The intern, reporting to the Collections Manager, will assist in processing the Museum’s archives into ArchivesSpace. If you are interested in archives work and naval history, this is a great opportunity to gain practical experience in a museum setting.

    Duties and Responsibilities may include:

    Inventory and rehousing of manuals

    Scanning and handling of archival documents and photographs

    Data entry in The Museum System (TMS).

    Creation and input of finding aids into ArchivesSpace database

    Performs other duties as assigned including internal research projects

    Qualifications and Experience:

    A recent college graduate or a current advanced degree student in a library science/archive, history or related program. Previous experience in archives processing as well as object handing and TMS desirable.

    Stipend or hourly pay ($15/hour).

    For consideration e-mail resume and cover letter to: resume@intrepidmuseum.org.

    NO PHONE CALLS. Only those candidates selected for an interview will be contacted.

  • Tuesday, April 09, 2019 9:54 PM | Laura DeMuro (Administrator)

    Project Archivist (Term Limited 18 Months)

    (April 9, 2019)

    Job Description:

    Sarah Lawrence College seeks a Project Archivist for 18 months at 20 hours/week. Reporting to the College Archivist and Head of Research Services, the Project Archivist will develop and implement a comprehensive plan for cataloging and providing access to digital video files, arrangement and description of physical materials including 3-dimensional objects, assistance with selection of materials for physical displays, and development of virtual exhibits for the Barbara Walters ABC Collection.

    Work requires application of appropriate archival best practices and national standards.


    • Establish priorities for the project.
    • Execute the approved plan, meeting goals and deadlines.
    • Using the software available, create metadata for digital video files.
    • Re-house materials as needed.
    • Create collection finding aid and other description applying archival descriptive standards.
    • Follow guidelines for access restrictions.
    • Identify potential exhibit material.
    • Curate virtual exhibits for kiosks.
    • Other duties as assigned.


    • A bachelor's degree (or higher) in history, archives, museum, library, or special collections.
    • Demonstrated practical knowledge of archival policies and procedures.
    • Minimum two years’ experience working as an archivist.
    • Demonstrated knowledge of digital asset metadata best practices and current technologies.
    • Demonstrated knowledge of metadata standards for cataloging digital video assets.
    • Demonstrated experience with application of archival theory, best practices and national standards that govern the arrangement and description of archival materials, including DACS and appropriate thesauri.
    • Demonstrated experience cataloging, re-housing, and preserving 3-dimensional objects.
    • Ability to work independently, prioritize, and exercise initiative and good judgment.
    • Strong interpersonal skills and the ability to communicate effectively, orally and in writing.
    • Must be able and willing to lift up to 40 lbs.
    • Detail oriented.

    Preferred Qualifications:

    MLIS/MA degree from an ALA-accredited program with a specialization in archives OR equivalent combination of education and work in archives or manuscripts environment.

    Pay rate: $25/hr

    Apply online: https://slc.peopleadmin.com/postings/1214

  • Friday, April 05, 2019 10:01 PM | Laura DeMuro (Administrator)

    Summer 2019 JDC Archives Artifacts Internship Opportunity 

    (April 5, 2019)

    The American Jewish Joint Distribution Committee (JDC) Archives is offering an exciting experiential education opportunity to assist with artifact cataloguing and preservation. Train on best preservation and storage practices, while understanding how to house and handle items from our special collections. The JDC Archives collection of artifacts and ephemera contains hundreds of works ranging from posters and illuminated records to precious artwork and gifts from Jewish communities around the world. These treasures offer a rich historical overview of JDC’s relief activities over the past century in 90 countries.

    Responsibilities include:

    • Rehouse and describe unprocessed artifacts
    • Conduct contextual research using the Archives
    • Database cleanup, such as completing preexisting records and conducting quality control on file names, translations, and attachments


    • 1 - 2 days a week
    • 3 - 4 month commitment beginning this Summer


    Familiarity with database procedures; detail-oriented with an interest in art history, museum studies, Jewish history, or archives.

    All opportunities are unpaid, but may be taken for course credit. Please send your resume and cover letter including information on availability to archivesinterns@jdc.org, subject ‘Archives Artifacts Interns – (Full Name)’. Applications are accepted on a rolling basis.

  • Friday, April 05, 2019 9:59 PM | Laura DeMuro (Administrator)

    Summer 2019 JDC Archives Processing Opportunitiy

    (April 5, 2019)
    The JDC Archives is the institutional repository of the American Jewish Joint Distribution Committee (JDC), the world’s leading Jewish humanitarian assistance organization since its founding in 1914. Holding over 3 miles of records documenting JDC’s global rescue, relief, and renewal work in over 90 countries during the past century, the JDC Archives is one of the world’s most significant collections for the study of modern Jewish history.

    We seek students who are interested in gaining archival processing experience. The broad geographic and programmatic scope of our institutional records allows us to tailor projects to different interests.


    • Arrange, rehouse, and describe unprocessed records of JDC’s global relief activities
    • Prepare collections for off-site storage
    • Database cleanup, such as deleting duplicate records and conducting quality control on file names and subject terms
    • Contribute to collections management procedures and documentation
    • Other special projects as they arise


    Proficiency in Word and Excel required. Familiarity with database procedures is recommended. Candidate must have completed at least one semester of coursework in archives or library science. Interest in Jewish history preferred.

    All opportunities are unpaid, but may be taken for course credit. Candidates will be supervised by professional staff and will have the opportunity to attend staff meetings and workshops. An expected schedule is 12-20 hours per week. Options are available in the NY office located in midtown Manhattan and in our offsite facility in Long Island City.

    Applications are accepted on a rolling basis. To apply, please send a cover letter and resume to archivesinterns@jdc.org.

  • Thursday, April 04, 2019 9:47 PM | Laura DeMuro (Administrator)

    Archives Assistant - 2 positions

    (April 4, 2019)

    Part-time up to 28 hours/week

    Temporary, anticipated up to 18 months.


    The Frick Collection is an art museum consisting of more than 1,400 works of art from the thirteenth to the nineteenth century, displayed in the intimate surroundings of the former home of Henry Clay Frick. The residence, with its furnishings and works of art, has been open to the public since 1935. The Frick Art Reference Library is an internationally-recognized research library that serves as one of the most complete resources for the study of Western art. Founded in 1920, the Library today holds more than one million study photographs, 285,000 books, 80,000 auction catalogs, and 2,250 periodical titles. It is open to interested individuals from all over the world.

    Position Summary

    Major responsibility of this position is assisting the Archives staff in preparing the archival collections for a move to off-site storage. Rehouse, organize and interfile archival material, create collection- and item-level inventories, and label and barcode boxes. The person in this position may also assist with reference queries, administrative duties, and other archival projects as needed. Frequent lifting to the waist of boxes weighing up to forty pounds.


    Undergraduate degree required. Additional consideration will be given to candidates possessing a Master’s Degree in Library/Information Science or enrolled in a Master’s Degree program with an archival component. Previous experience in an archival setting is desired, as is general knowledge of current trends and emerging technologies in libraries and archives. Candidates should be able to work both independently and collaboratively with other team members. Knowledge of Word and Excel required.

    Work Hours and Compensation

    Monday through Friday, work schedule to be determined. Compensation is $25.00/hour

    Benefits in Employment with the Frick Collection

    All employees of the Frick Collection may access free or discounted admission to most of New York’s finest museums. Additionally, we provide employees and volunteers with a discount on Museum Shop purchases and an on-site discounted employee dining service. Part-time employees are also eligible to accrue sick leave in accordance with the New York City Earned Sick Time Act. The Frick Collection offers a beautiful and pleasant work setting and an excellent opportunity to appreciate some of the world’s finest works of art.

    To apply, please send cover letter and resume to:

    Chief, Archives and Records Management


    The Frick Collection

    1 East 70th Street

    New York, NY 10021

    Include “Archives Assistant” in subject line of email. No phone calls, please

    Equal Employment Opportunity has been, and will continue to be, a fundamental principal at The Collection, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, national origin, age, marital status, alienage or citizenship status, sexual orientation, disability, pregnancy, military status, creed, genetic predisposition or carrier status or any other protected characteristic as established by law. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

    This description shall not be construed as a contract of any sort for a specific period of employment

  • Tuesday, April 02, 2019 1:54 PM | Laura DeMuro (Administrator)

    Records Analyst
    (April 2, 2019)

    Working under the direction of the HBS Archivist, the Records Analyst for HBS Operations will conduct a comprehensive analysis of HBS Operations records (paper and electronic) within the current Operations department focusing on the records of recent large construction projects. The Records Analyst ensures compliance with University policies; facilitates the preservation, storage and disposal of inactive records, and other aspects of paper and electronic records management as required. This role is also responsible for providing customer focused service and building positive and constructive relationships with Operations staff by understanding their needs and problems, and providing timely communication and service.

    Working independently and with minimum supervision, the Records Analyst identifies records for retention using approved University records schedules and identifies, appraises and facilitates transfer of records that should be preserved in the HBS Archives.

    Writes, implements, and maintains records management procedures and guidelines. Communicates records management policies and practices to Operations staff in a variety of forums. Trains appropriate Operations management team members in understanding the University records policy and effective records management practices.

    Participates in the planning of information systems and applications to ensure that both paper and electronic records are maintained and transferred to the Archives as appropriate.

    To Apply: Please go to https://sjobs.brassring.com/TGnewUI/Search/Home/Home?partnerid=25240&siteid=5341#jobDetails=1440815_5341

  • Tuesday, March 26, 2019 10:23 PM | Laura DeMuro (Administrator)

    Archives Intern
    (March 26, 2019)

    The Andrew W.Mellon Foundation (“Foundation”) is a not-for-profit, grantmaking organization that seeks to strengthen, promote, and, where necessary, defend the contributions of the humanities and the arts to human flourishing and to the well-being of diverse and democratic societies. It makes grants in four core program areas (higher education and scholarship in the humanities; arts and cultural heritage; scholarly communications; and international higher education and strategic projects). The Foundation seeks an Archives Intern to provide support in the Nathan Marsh Pusey Library. This is a 3-month, full-time position.


    Working within the Foundation’s library, the intern will gain experience in archival arrangement and description by processing a set of organizational records, and will use tools such as ArchivesSpace to support this work. The intern will also have the opportunity to engage in historical research and develop educational material for staff outreach, as well as assist in digital preservation and records management initiatives. This internship is ideal for a student seeking experience working with archives and records management in a non-profit organization.

    Position Details:

    Appraise, arrange, and describe a series of the Foundation’s archival files, performing minor conservation treatment as needed

    Develop an appraisal report and processing plan to interpret and structure the project towards completion

    Compile descriptive grants information and folder lists for ArchivesSpace

    Research historical information related to the Mellon Foundation and its predecessors and prepare a blog post or similar communication for the Foundation’s intranet

    Minimally assist in the development of digital preservation and records management initiatives


    The successful candidate will have the following qualifications:

    Current library and information science graduate student, preferably with a specialization in archives

    Knowledge of basic archival principles of processing, arranging, and describing collections

    Familiarity with basic preservation techniques for archives

    Familiarity with archival collection management systems

    Knowledge or interest in philanthropy a plus

    Related skills: excellent verbal and written communication, attention to detail, strong organizational skills, and the ability to work independently

    The Foundation is an equal opportunity employer that offers a competitive salary, outstanding benefits, and excellent working conditions.

    Candidates should apply by submitting a thoughtful cover letter describing fit for the position together with a resume.

    The Foundation will consider each response carefully, but only contact those individuals it believes are most qualified for the position.


  • Tuesday, March 26, 2019 10:20 PM | Laura DeMuro (Administrator)

    The Virginia Thoren Archivist 

    (March 26, 2019)

    Pratt Institute: Academic: Libraries Division: Digital & Special Collections


    Brooklyn, NY

    Open Date

    Mar 20, 2019


    The Pratt Institute Libraries are seeking an innovative, collaborative, and service-oriented leader to serve as The Virginia Thoren Archivist, a new full-time position dedicated to the curation, preservation, maintenance, and outreach of the history of Pratt Institute. The Archives are dedicated to preserving and contextualizing the institutional history of Pratt Institute through its growing body of collections, which include, but are not limited to: the administrative records and publications of the Institute’s departments, schools, and programs; select papers of Pratt faculty, alumni, and members of the Pratt family who were active at the Institute; and photographs and audiovisual materials documenting the activities of the Institute.

    The establishment of this position was made possible thanks to a generous gift by Virginia Thoren, a 1942 graduate of Pratt Institute’s advertising design department. After graduating from Pratt, Thoren went on to become a successful fashion photographer, making her start in Paris after World War II and eventually working as the art director for the Albert Woodley Company and later as an independent photographer. Thoren retired in the early 1980s and eventually donated her collection of photographs and memorabilia designated as the Virginia Thoren Collection to the Institute’s Archives in 2007.

    The individual assuming this position will be expected to play an instrumental role in articulating a vision and building capacity for the newly configured special collections and archives program, including, but not limited to: exploring new ways develop, describe, and outreach existing archival collections; creating opportunities to bring in new collections that fill gaps in the institutional record; expanding the current archives program to include diverse voices and experiences; putting in place robust procedures around ingesting and preserving born-digital records; and collaborating with staff members across the Libraries to re-envision the spaces in which Special Collections and Archives are stored, accessed, and exhibited. Persons with experience and scholarship directly related to helping Pratt achieve the goals outlined in our Diversity Strategic Plan are encouraged to apply.

    Position Duties:

    Collection Management and Development

    Develop, manage, and implement short- and long-term projects.

    Develop written policies around acquisition, processing, description, and access of institutional records in all formats, and collaborate with departments across campus to ensure that relevant materials are deposited in the Institute’s Archive.

    In partnership with academic and administrative units across the campus, seek alumni, faculty, and organizational collections that help to put the history of Pratt Institute in a broader context, including its relationship to its surrounding neighborhood and community.

    Access and Discovery

    Participate in and oversee the accessioning, arranging, and description of newly transferred and acquired records and papers in analog and digital formats into ArchivesSpace, following agreed upon priorities and levels of processing.

    Develop workflows to ensure consistent and uniform application of processing and metadata standards to improve discoverability of new, existing, and backlogged collections.

    Teaching, Outreach, and Reference Services

    Promote the use of primary source materials as teaching and research tools, and work with Library and Institute Faculty to incorporate these materials into the curriculum through the development of assignments and instruction programs.

    Present archives materials to classes and other groups from inside and outside of the Institute.

    Foster interest in the history of Pratt Institute through the development of dynamic and relevant exhibitions, programming, and presentations, in relation to campus and alumni events.

    Promote archives collections through engagement with online platforms, including appropriate social media venues.

    Provide public assistance and respond to reference queries for researchers coming from inside and outside the Institute.

    Perform in-depth research related to Pratt’s history and policy for the administration of the Institute.


    Manage a full-time Project Archivist, and play a mentoring role in the supervision of Graduate Assistants pursuing related degrees in the School of Information.

    Initiate and participate in grant-writing and fundraising activities to help support archival programs and collections.

    Salary: Low 80k + Benefits


    Education: ALA accredited Master’s degree in Library Science or equivalent graduate degree in archives administration from an accredited college/university, or a combination of a relevant, accredited graduate degree in another scholarly field (e.g., history) from an accredited college/university and significant archival experience.

    Required Qualifications:

    Minimum three years experience working directly with appraising and processing archival collections, and demonstrated application and knowledge of such best practices and standards as EAD and DACs in the creation of finding aids, and basic preservation for archival and manuscript collections.

    Knowledge of best practices and current trends related to archives reference and outreach, as well as the ingestion and processing of born-digital records.

    Strong organizational and project management skills and the ability to set and modify work priorities independently with a high degree of initiative.

    Outstanding interpersonal skills and able to work in a highly collaborative environment.

    Excellent oral and written communication, including public speaking and scholarly communications.

    Flexible and able to adapt to changing priorities.

    Knowledge of principles of diversity and inclusion; ability to work well with diverse populations; and demonstrated level of cultural competence.

    Ability to lift boxes weighing up to 40 lbs, with or without reasonable accommodation.

    Preferred Qualifications:

    Experience working in an academic institution or university archive.

    Significant experience working with Archives Space.

    Demonstrated experience working with born digital records.

    Significant experience managing full-time staff and/or student employees or interns.

    Record of publication or other relevant contributions to the profession.

    Experience writing grants or participating

    Knowledge of records management best practices.

    Application Instructions

    Please submit your cover letter and resume. If you are selected for an interview, please be prepared to provide at least 5 References via our on-line reference tool system. At least 2 of your References must be, or have been, your direct managers.


  • Monday, March 25, 2019 9:31 PM | Laura DeMuro (Administrator)

    (March 25, 2019)

    This position is located in the New York, NY office of the Smithsonian Institution’s Archives of American Art (AAA).


    - Process a wide variety of archival collections of personal papers, or historical records of arts institutions, art societies, art galleries, or arts associations according to national archival standards and best practices for archival processing, and the Archives’ written guidelines and procedures.

    - Process archival collections comprised of a wide variety of mixed media formats, including traditional paper-based documentation, sketches and sketchbooks, photographic materials, analog audiovisual formats, and born-digital formats.

    - Prepare finding aids that meet current archival descriptive standards and best practices, including DACS (Describing Archives: A Content Standard) and the Archives’ written guidelines and procedures for content. Encode finding aids in electronic formats and schemas, including EAD (Encoded Archival Description), employing AAA’s templates and/or databases and other automated systems and tools to create XML and/or HTML files that can be deployed to AAA’s website Archives’ website and to Smithsonian’s online finding aid interface.

    - Assess and appraise new acquisitions to determine physical condition, format types, physical access level, research value, and preservation needs.

    How you will be evaluated:

    - Ability to apply current national archival standards and best practices to all activities associated with processing archival collections documenting the field of American art or cultural history.

    - Ability to work with a wide variety of mixed media formats found in contemporary archival collections, including documents, diaries, sketches, sketchbooks, artwork, photographic materials, analog audiovisual materials, and born-digital formats.

    - Knowledge of the standards (DACS: Describing Archives, A Content Standard), electronic formats and schemas (EAD: Encoded Archival Description), and automated systems (Archivists’ Toolkit or ArchivesSpace) for creating archival finding aids for archives and manuscript collections.

    - Ability to appraise and assess the preservation needs of entire archival collections, as well as special formats and media found within collections, particularly, photographic materials, artwork, analog audiovisual materials, and born-digital formats.

    - Ability to document assessment results in multiple automated systems.

    For more information and to apply: https://www.usajobs.gov/GetJob/ViewDetails/528050000

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