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Current Openings 

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  • Thursday, April 04, 2019 9:47 PM | Laura DeMuro (Administrator)

    Archives Assistant - 2 positions

    (April 4, 2019)

    Part-time up to 28 hours/week

    Temporary, anticipated up to 18 months.

    Background

    The Frick Collection is an art museum consisting of more than 1,400 works of art from the thirteenth to the nineteenth century, displayed in the intimate surroundings of the former home of Henry Clay Frick. The residence, with its furnishings and works of art, has been open to the public since 1935. The Frick Art Reference Library is an internationally-recognized research library that serves as one of the most complete resources for the study of Western art. Founded in 1920, the Library today holds more than one million study photographs, 285,000 books, 80,000 auction catalogs, and 2,250 periodical titles. It is open to interested individuals from all over the world.

    Position Summary

    Major responsibility of this position is assisting the Archives staff in preparing the archival collections for a move to off-site storage. Rehouse, organize and interfile archival material, create collection- and item-level inventories, and label and barcode boxes. The person in this position may also assist with reference queries, administrative duties, and other archival projects as needed. Frequent lifting to the waist of boxes weighing up to forty pounds.

    Requirements

    Undergraduate degree required. Additional consideration will be given to candidates possessing a Master’s Degree in Library/Information Science or enrolled in a Master’s Degree program with an archival component. Previous experience in an archival setting is desired, as is general knowledge of current trends and emerging technologies in libraries and archives. Candidates should be able to work both independently and collaboratively with other team members. Knowledge of Word and Excel required.

    Work Hours and Compensation

    Monday through Friday, work schedule to be determined. Compensation is $25.00/hour

    Benefits in Employment with the Frick Collection

    All employees of the Frick Collection may access free or discounted admission to most of New York’s finest museums. Additionally, we provide employees and volunteers with a discount on Museum Shop purchases and an on-site discounted employee dining service. Part-time employees are also eligible to accrue sick leave in accordance with the New York City Earned Sick Time Act. The Frick Collection offers a beautiful and pleasant work setting and an excellent opportunity to appreciate some of the world’s finest works of art.

    To apply, please send cover letter and resume to:

    Chief, Archives and Records Management

    jobs@frick.org

    The Frick Collection

    1 East 70th Street

    New York, NY 10021

    Include “Archives Assistant” in subject line of email. No phone calls, please

    Equal Employment Opportunity has been, and will continue to be, a fundamental principal at The Collection, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, national origin, age, marital status, alienage or citizenship status, sexual orientation, disability, pregnancy, military status, creed, genetic predisposition or carrier status or any other protected characteristic as established by law. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

    This description shall not be construed as a contract of any sort for a specific period of employment


  • Tuesday, April 02, 2019 1:54 PM | Laura DeMuro (Administrator)

    Records Analyst
    (April 2, 2019)

    Working under the direction of the HBS Archivist, the Records Analyst for HBS Operations will conduct a comprehensive analysis of HBS Operations records (paper and electronic) within the current Operations department focusing on the records of recent large construction projects. The Records Analyst ensures compliance with University policies; facilitates the preservation, storage and disposal of inactive records, and other aspects of paper and electronic records management as required. This role is also responsible for providing customer focused service and building positive and constructive relationships with Operations staff by understanding their needs and problems, and providing timely communication and service.

    Working independently and with minimum supervision, the Records Analyst identifies records for retention using approved University records schedules and identifies, appraises and facilitates transfer of records that should be preserved in the HBS Archives.

    Writes, implements, and maintains records management procedures and guidelines. Communicates records management policies and practices to Operations staff in a variety of forums. Trains appropriate Operations management team members in understanding the University records policy and effective records management practices.

    Participates in the planning of information systems and applications to ensure that both paper and electronic records are maintained and transferred to the Archives as appropriate.

    To Apply: Please go to https://sjobs.brassring.com/TGnewUI/Search/Home/Home?partnerid=25240&siteid=5341#jobDetails=1440815_5341


  • Tuesday, March 26, 2019 10:23 PM | Laura DeMuro (Administrator)

    Archives Intern
    (March 26, 2019)

    The Andrew W.Mellon Foundation (“Foundation”) is a not-for-profit, grantmaking organization that seeks to strengthen, promote, and, where necessary, defend the contributions of the humanities and the arts to human flourishing and to the well-being of diverse and democratic societies. It makes grants in four core program areas (higher education and scholarship in the humanities; arts and cultural heritage; scholarly communications; and international higher education and strategic projects). The Foundation seeks an Archives Intern to provide support in the Nathan Marsh Pusey Library. This is a 3-month, full-time position.

    Summary:

    Working within the Foundation’s library, the intern will gain experience in archival arrangement and description by processing a set of organizational records, and will use tools such as ArchivesSpace to support this work. The intern will also have the opportunity to engage in historical research and develop educational material for staff outreach, as well as assist in digital preservation and records management initiatives. This internship is ideal for a student seeking experience working with archives and records management in a non-profit organization.

    Position Details:

    Appraise, arrange, and describe a series of the Foundation’s archival files, performing minor conservation treatment as needed

    Develop an appraisal report and processing plan to interpret and structure the project towards completion

    Compile descriptive grants information and folder lists for ArchivesSpace

    Research historical information related to the Mellon Foundation and its predecessors and prepare a blog post or similar communication for the Foundation’s intranet

    Minimally assist in the development of digital preservation and records management initiatives

    Qualifications

    The successful candidate will have the following qualifications:

    Current library and information science graduate student, preferably with a specialization in archives

    Knowledge of basic archival principles of processing, arranging, and describing collections

    Familiarity with basic preservation techniques for archives

    Familiarity with archival collection management systems

    Knowledge or interest in philanthropy a plus

    Related skills: excellent verbal and written communication, attention to detail, strong organizational skills, and the ability to work independently

    The Foundation is an equal opportunity employer that offers a competitive salary, outstanding benefits, and excellent working conditions.

    Candidates should apply by submitting a thoughtful cover letter describing fit for the position together with a resume.

    The Foundation will consider each response carefully, but only contact those individuals it believes are most qualified for the position.

    https://mellon.org/about/careers/archives-intern/

  • Tuesday, March 26, 2019 10:20 PM | Laura DeMuro (Administrator)

    The Virginia Thoren Archivist 

    (March 26, 2019)

    Pratt Institute: Academic: Libraries Division: Digital & Special Collections

    Location

    Brooklyn, NY

    Open Date

    Mar 20, 2019

    Description

    The Pratt Institute Libraries are seeking an innovative, collaborative, and service-oriented leader to serve as The Virginia Thoren Archivist, a new full-time position dedicated to the curation, preservation, maintenance, and outreach of the history of Pratt Institute. The Archives are dedicated to preserving and contextualizing the institutional history of Pratt Institute through its growing body of collections, which include, but are not limited to: the administrative records and publications of the Institute’s departments, schools, and programs; select papers of Pratt faculty, alumni, and members of the Pratt family who were active at the Institute; and photographs and audiovisual materials documenting the activities of the Institute.

    The establishment of this position was made possible thanks to a generous gift by Virginia Thoren, a 1942 graduate of Pratt Institute’s advertising design department. After graduating from Pratt, Thoren went on to become a successful fashion photographer, making her start in Paris after World War II and eventually working as the art director for the Albert Woodley Company and later as an independent photographer. Thoren retired in the early 1980s and eventually donated her collection of photographs and memorabilia designated as the Virginia Thoren Collection to the Institute’s Archives in 2007.

    The individual assuming this position will be expected to play an instrumental role in articulating a vision and building capacity for the newly configured special collections and archives program, including, but not limited to: exploring new ways develop, describe, and outreach existing archival collections; creating opportunities to bring in new collections that fill gaps in the institutional record; expanding the current archives program to include diverse voices and experiences; putting in place robust procedures around ingesting and preserving born-digital records; and collaborating with staff members across the Libraries to re-envision the spaces in which Special Collections and Archives are stored, accessed, and exhibited. Persons with experience and scholarship directly related to helping Pratt achieve the goals outlined in our Diversity Strategic Plan are encouraged to apply.

    Position Duties:

    Collection Management and Development

    Develop, manage, and implement short- and long-term projects.

    Develop written policies around acquisition, processing, description, and access of institutional records in all formats, and collaborate with departments across campus to ensure that relevant materials are deposited in the Institute’s Archive.

    In partnership with academic and administrative units across the campus, seek alumni, faculty, and organizational collections that help to put the history of Pratt Institute in a broader context, including its relationship to its surrounding neighborhood and community.

    Access and Discovery

    Participate in and oversee the accessioning, arranging, and description of newly transferred and acquired records and papers in analog and digital formats into ArchivesSpace, following agreed upon priorities and levels of processing.

    Develop workflows to ensure consistent and uniform application of processing and metadata standards to improve discoverability of new, existing, and backlogged collections.

    Teaching, Outreach, and Reference Services

    Promote the use of primary source materials as teaching and research tools, and work with Library and Institute Faculty to incorporate these materials into the curriculum through the development of assignments and instruction programs.

    Present archives materials to classes and other groups from inside and outside of the Institute.

    Foster interest in the history of Pratt Institute through the development of dynamic and relevant exhibitions, programming, and presentations, in relation to campus and alumni events.

    Promote archives collections through engagement with online platforms, including appropriate social media venues.

    Provide public assistance and respond to reference queries for researchers coming from inside and outside the Institute.

    Perform in-depth research related to Pratt’s history and policy for the administration of the Institute.

    Other

    Manage a full-time Project Archivist, and play a mentoring role in the supervision of Graduate Assistants pursuing related degrees in the School of Information.

    Initiate and participate in grant-writing and fundraising activities to help support archival programs and collections.

    Salary: Low 80k + Benefits

    Qualifications

    Education: ALA accredited Master’s degree in Library Science or equivalent graduate degree in archives administration from an accredited college/university, or a combination of a relevant, accredited graduate degree in another scholarly field (e.g., history) from an accredited college/university and significant archival experience.

    Required Qualifications:

    Minimum three years experience working directly with appraising and processing archival collections, and demonstrated application and knowledge of such best practices and standards as EAD and DACs in the creation of finding aids, and basic preservation for archival and manuscript collections.

    Knowledge of best practices and current trends related to archives reference and outreach, as well as the ingestion and processing of born-digital records.

    Strong organizational and project management skills and the ability to set and modify work priorities independently with a high degree of initiative.

    Outstanding interpersonal skills and able to work in a highly collaborative environment.

    Excellent oral and written communication, including public speaking and scholarly communications.

    Flexible and able to adapt to changing priorities.

    Knowledge of principles of diversity and inclusion; ability to work well with diverse populations; and demonstrated level of cultural competence.

    Ability to lift boxes weighing up to 40 lbs, with or without reasonable accommodation.

    Preferred Qualifications:

    Experience working in an academic institution or university archive.

    Significant experience working with Archives Space.

    Demonstrated experience working with born digital records.

    Significant experience managing full-time staff and/or student employees or interns.

    Record of publication or other relevant contributions to the profession.

    Experience writing grants or participating

    Knowledge of records management best practices.

    Application Instructions

    Please submit your cover letter and resume. If you are selected for an interview, please be prepared to provide at least 5 References via our on-line reference tool system. At least 2 of your References must be, or have been, your direct managers.

    https://apply.interfolio.com/61205


  • Monday, March 25, 2019 9:31 PM | Laura DeMuro (Administrator)

    Archivist
    (March 25, 2019)

    This position is located in the New York, NY office of the Smithsonian Institution’s Archives of American Art (AAA).

    Responsibilities:

    - Process a wide variety of archival collections of personal papers, or historical records of arts institutions, art societies, art galleries, or arts associations according to national archival standards and best practices for archival processing, and the Archives’ written guidelines and procedures.

    - Process archival collections comprised of a wide variety of mixed media formats, including traditional paper-based documentation, sketches and sketchbooks, photographic materials, analog audiovisual formats, and born-digital formats.

    - Prepare finding aids that meet current archival descriptive standards and best practices, including DACS (Describing Archives: A Content Standard) and the Archives’ written guidelines and procedures for content. Encode finding aids in electronic formats and schemas, including EAD (Encoded Archival Description), employing AAA’s templates and/or databases and other automated systems and tools to create XML and/or HTML files that can be deployed to AAA’s website Archives’ website and to Smithsonian’s online finding aid interface.

    - Assess and appraise new acquisitions to determine physical condition, format types, physical access level, research value, and preservation needs.

    How you will be evaluated:

    - Ability to apply current national archival standards and best practices to all activities associated with processing archival collections documenting the field of American art or cultural history.

    - Ability to work with a wide variety of mixed media formats found in contemporary archival collections, including documents, diaries, sketches, sketchbooks, artwork, photographic materials, analog audiovisual materials, and born-digital formats.

    - Knowledge of the standards (DACS: Describing Archives, A Content Standard), electronic formats and schemas (EAD: Encoded Archival Description), and automated systems (Archivists’ Toolkit or ArchivesSpace) for creating archival finding aids for archives and manuscript collections.

    - Ability to appraise and assess the preservation needs of entire archival collections, as well as special formats and media found within collections, particularly, photographic materials, artwork, analog audiovisual materials, and born-digital formats.

    - Ability to document assessment results in multiple automated systems.

    For more information and to apply: https://www.usajobs.gov/GetJob/ViewDetails/528050000


  • Monday, March 18, 2019 9:59 PM | Laura DeMuro (Administrator)

    Archives intern #3: Finding aid digitization and loaned items control project 

    (March 18, 2019)

    Description

    The YIVO Institute for Jewish Research seeks a part-time intern to help digitize its collection of type-written finding aids. While the YIVO Archives’ eventual goal is to encode all finding aids, in mean-time it would like to digitally preserve and make available online its existing collection of hard-copy-only finding aids and material inventories as PDF’s. The focus of this internship will be to scan these finding aids and upload them to the Rosetta digital asset management (DAM) system along with the necessary metadata to associate these scans with the catalog records for the archival collections in the Aleph integrated library system (ILS).

    Additionally, this intern will be assisting YIVO staff members to sort and transcribe hand-written material loan agreements that go back several decades. S/he will work with Acting Director of the YIVO Archives and YIVO’s Special Projects Manager to enter relevant information from these agreements into the Archives’ online tracking systems.

    Responsibilities

    - Scan in existing finding aids and record associated metadata;

    - Package scans with needed metadata for ingest into Rosetta;

    - Transcribe hand-written item loan information;

    - Investigate details of loan agreements and returns.

    Qualifications

    - Strong attention to detail;

    - Proficiency in Microsoft Excel and Microsoft Word;

    - 1-2 years’ experience working in an archive or library;

    - Or equivalent coursework as part of history, archives or library curriculum;

    - Demonstrated ability to work independently as well as collaboratively.

    **Preferred qualifications

    - Knowledge of archival research and practices;

    - Interest in the history and culture of East European Jewry;

    - Language proficiency in Yiddish;

    - Previous experience using Rosetta;

    - Previous experience doing MARC cataloging in Aleph or an equivalent system; and

    - Current enrollment in an educational program requiring internship hours for degree completion.

    Compensation

    This internship is unpaid, though internship may qualify for academic credit if desired. If taken for academic credit the student must arrange details with the home academic institution.

    About us

    The YIVO Institute for Jewish Research was founded in Vilna, Poland, in 1925, and relocated to New York City in 1940 with the mission to study the history of Jewish life in Eastern Europe in all its aspects: language, history, religion, folkways and material culture. Today YIVO’s Archive and Library make up one of the largest collections of materials on this subject in the world.

    To Apply

    To apply please email cover letter and resume to Stefanie Halpern, Acting Director of Archives shalpern@yivo.cjh.org.

    Please include the title of the job you are applying for in the subject heading of the email.


  • Monday, March 18, 2019 9:58 PM | Laura DeMuro (Administrator)

    Archives intern #1: ArchivesSpace Migration project 

    (March 18, 2019)

    Description

    The YIVO Institute for Jewish Research seeks a part-time intern to help collect archival data in support of its transition to using ArchivesSpace archival management software. The focus of this project will be on adding box number information to existing finding aids but may include the gathering of other information about YIVO’s Archival collections as needed.

    Responsibilities

    - Under the supervision of the Acting Director of YIVO Archives and the Special Projects Manager, the intern will update a collection of about 200 finding with box number information for the folders of material list;

    - Note other folder-level information that may need to be changed or updated and bring it to the attention of the Acting Director of YIVO Archives;

    - Work with Special Projects Manager to enter information into ArchivesSpace or EAD finding aids as needed; and

    - Report progress on a weekly basis.

    Qualifications

    - Strong attention to detail;

    - Proficiency in Microsoft Excel and Microsoft Word;

    - 1-2 years’ experience working in an archive

    - Or equivalent coursework as part of a history, archives or library curriculum;

    - Demonstrated ability to work independently as well as collaboratively.

    **Preferred qualifications

    - Knowledge of archival research and practices;

    - Interest in the history and culture of East European Jewry;

    - Language proficiency in Yiddish;

    - Previous experience using ArchivesSpace;

    - Previous experience working with Finding Aids in EAD; and

    - Current enrollment in an educational program requiring internship hours for degree completion.

    Compensation

    This internship is unpaid, though internship may qualify for academic credit if desired. If taken for academic credit the student must arrange details with the home academic institution.

    About us

    The YIVO Institute for Jewish Research was founded in Vilna, Poland, in 1925, and relocated to New York City in 1940 with the mission to study the history of Jewish life in Eastern Europe in all its aspects: language, history, religion, folkways and material culture. Today YIVO’s Archive and Library make up one of the largest collections of materials on this subject in the world.

    To Apply

    To apply please email cover letter and resume to Stefanie Halpern, Acting Director of Archives shalpern@yivo.cjh.org.

    Please include the title of the job you are applying for in the subject heading of the email.


  • Monday, March 18, 2019 9:57 PM | Laura DeMuro (Administrator)

    Project Conservator #3, Edward Blank YIVO Vilna Online Collection 

    (March 18, 2019)

    Description

    The YIVO Institute for Jewish Research seeks a paper conservator on a 9-month contract (July 2019-March 2020) to work to conserve oversized materials included in the Edward Blank YIVO Vilna Online Collections project. Specifically focused on conservation of posters from YIVO’s collection of pre-WWII ephemera originating from Jewish settlements in Poland (RG 28: Poland (Vilna Archives) Collection 1850-1939).

    Responsibilities

    - Repair and assess materials from the assigned collection;

    - Focus of this position is to conserve posters and other oversize materials and prepare them for digitization and long-term storage;

    - Encapsulate posters as needed;

    - Meet assigned deadlines and report progress on a weekly basis; and

    - Complete possible special projects assigned by senior YIVO staff members.

    Qualifications

    - 1-2 years’ experience in paper conservation;

    - or equivalent coursework as part of an art, art history, conservation, or library curriculum;

    - demonstrated ability to work independently as well as collaboratively;

    - demonstrated ability to meet project deadlines; and

    - excellent oral and written communication skills.

    ** Preferred skills

    - Interest in the history and culture of East European Jewry;

    - Language proficiency in Yiddish, Hebrew, Russian, and/or Polish;

    - 1-2 years’ experience working in an archive.

    Compensation

    Salary commensurate with experience. Comprehensive benefits package offered.

    About us

    The YIVO Institute for Jewish Research was founded in Vilna, Poland, in 1925, and relocated to New York City in 1940 with the mission to study the history of Jewish life in Eastern Europe in all its aspects: language, history, religion, folkways and material culture. Today YIVO’s Archive and Library make up one of the largest collections of materials on this subject in the world.

    To Apply

    To apply please email cover letter and resume to Stefanie Halpern, Acting Director of Archives shalpern@yivo.cjh.org.

    Please include the title of the job you are applying for in the subject heading of the email.


  • Monday, March 18, 2019 9:54 PM | Laura DeMuro (Administrator)

    Project Conservator #1, Edward Blank YIVO Vilna Online Collection 

    (March 18, 2019)

    Description

    The YIVO Institute for Jewish Research seeks a paper conservator on a 20-month contract (starting immediately and ending December 31, 2021) to conserve oversized materials included in the Edward Blank YIVO Vilna Online Collections project.

    Responsibilities

    - Repair and assess materials from YIVO’s Pre-WWII collections;

    - Focus of this position is to conserve posters and other oversize materials and prepare them for digitization and long-term storage;

    - Encapsulate posters as needed;

    - Meet assigned deadlines and report progress on a weekly basis; and

    - Complete possible special projects assigned by senior YIVO staff members.

    Qualifications

    - 1-2 years’ experience in paper conservation;

    - or equivalent coursework as part of an art, art history, conservation, or library curriculum;

    - demonstrated ability to work independently as well as collaboratively;

    - demonstrated ability to meet project deadlines; and

    - excellent oral and written communication skills.

    ** Preferred skills

    - Interest in the history and culture of East European Jewry;

    - Language proficiency in Yiddish, Hebrew, Russian, and/or Polish;

    - 1-2 years’ experience working in an archive.

    Compensation

    Salary commensurate with experience. Comprehensive benefits package offered.

    About us

    The YIVO Institute for Jewish Research was founded in Vilna, Poland, in 1925, and relocated to New York City in 1940 with the mission to study the history of Jewish life in Eastern Europe in all its aspects: language, history, religion, folkways and material culture. Today YIVO’s Archive and Library make up one of the largest collections of materials on this subject in the world.

    To Apply

    To apply please email cover letter and resume to Stefanie Halpern, Acting Director of Archives shalpern@yivo.cjh.org.

    Please include the title of the job you are applying for in the subject heading of the email.


  • Tuesday, March 05, 2019 9:16 PM | Laura DeMuro (Administrator)

    Associate Archivist and Digital Preservation Manager (Full-time)
    (March 5, 2019)

    Job Description:

    The Associate Archivist and Digital Preservation Manager reports to the College Archivist. As Associate Archivist, supports the College Archivist in collection management and processing of archival collections. Under the guidance of the College Archivist, the Digital Preservation Manager provides leadership on digital collections standards and practices by establishing best practices and effective workflows and systems for preserving, processing, and providing access to digital resources.

    Duties include (but are not limited to):

    • assisting with accessions process for both paper and digital records
    • assisting with transfer, storage, and disposition of inactive records
    • recording oral histories as necessary
    • processing of new and existing unprocessed collections including description and arrangement
    • processing of digital assets with long-term historical value
    • assisting with digital initiatives
    • processing digital acquisitions
    • digitizing material upon request
    • creation of online exhibits
    • applying long-term preservation techniques for digital materials
    • establishing of best practices and effective workflows and systems for born-digital materials
    • identifying digital assets to be collected
    • acquisition, ingest, processing, and preserving born-digital materials
    • managing Archive-It collection
    • assisting with maintenance of social media outlets
    • Supervises student assistants
    • Providing reference services for internal and external requests

    Qualifications:

    • A bachelor's degree (or higher) in history, archives, museum, library, or special collections.
    • Demonstrated practical knowledge of archival policies and procedures.
    • Minimum two years’ experience working as an archivist.
    • Demonstrated knowledge of digital preservation best practices and current technologies.
    • Ability to work independently, prioritize, and exercise initiative and good judgment.
    • Strong interpersonal skills and the ability to communicate effectively, orally and in writing.
    • Demonstrated awareness of patron archival procedures.
    • Demonstrated ability to work productively with faculty, staff, students, and the general public in their research endeavors.
    • Must be detailed-oriented, congenial, patient, self starter, and reliable.
    • Working knowledge of basic Microsoft Office applications and computing applications for scanning.
    • Must be able and willing to lift up to 40 lbs.

    Preferred Qualifications:

    • MLIS/MA degree from an ALA-accredited program with a specialization in archives OR equivalent combination of education and work in archives or manuscripts environment.
    • Experience using or managing one or more of the following software tools: Digital Commons, Archivists’ Toolkit, and Archive-It.
    • Experience working in the archives of a college or university.

    Salary:

    Hiring range is low $50,000s depending on qualifications and experience. Competitive benefits package.

    Apply online: https://slc.peopleadmin.com/postings/1200


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