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Current Openings 

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  • Tuesday, August 13, 2019 10:09 PM | Laura DeMuro (Administrator)

    Theater Collection Specialist  

    (August 13, 2019)

    The Museum of the City of New York celebrates and interprets the city, educating the public about its distinctive character, especially its heritage of diversity, opportunity, and perpetual transformation. Founded in 1923 as a private, nonprofit corporation, the Museum connects the past, present, and future of New York City. It serves the people of New York and visitors from around the world through exhibitions, school and public programs, publications, and collections.

    The Museum of the City of New York is seeking a full-time Theater Collection Specialist for a two-year term, with the potential to extend based on funding. The successful candidate will specifically support tongoing work on the Theater Collection, and reports directly to the Vice President, Museum Collections, as a member of the Collections Department. They will oversee a large collection of memorabilia, ephemera, design renderings, drawings, photographs, posters, manuscripts, annotated scripts, scrapbooks, props, costumes, and set models that document New York City theatrical production from the late 18th century to the present. The position provides intellectual and physical stewardship of the Theater Collection and advocates for its use in support of Museum exhibitions and programming.

    Roles and Responsibilities:

    • Collections Stewardship

    o Implement current standards of intellectual control through arrangement and description, and create finding aids, guides, and/or object cataloging as appropriate.

    o Implement current standards of physical stewardship through object rehousing and providing recommendations for handling and display.

    o Assess collection for content and condition in the context of the Museum's greater mission and the approved Theater Collection Plan, and make recommendations for accession and deaccession in accordance with the plan.

    • Outreach and Access

    o Conduct collection tours, propose and deliver presentations about the collection, and support Museum publications that utilize the collection.

    o Manage all Theater Collection access inquiries, including answering requests from the public and staff.

    o Support curatorial staff seeking to incorporate Theater Collection objects in exhibitions and programing; and support inquiries from colleagues in the field interested in potential exhibition loans.

    • Project Development and Management

    o Seek out appropriate grant opportunities.

    o Work with Development department to prepare grant applications and reports.

    o Develop internships, interview and hire candidates, and manage interns on an ongoing basis.

    • Other duties as assigned.

    A successful candidate will have:

    • Master’s Degree in Information and Library Science, Archival Studies, or Museum Studies.
    • Significant undergraduate coursework in theater history, particularly New York City and Broadway productions.
    • Foundational understanding and strong interest in New York City history.
    • Minimum three years post-graduate experience working in an archives, museum, or special collection.
    • Demonstrated ability to manage reference requests and work with public and colleagues in a service capacity.
    • Ability to evaluate content and make judgments and recommendations about objects and archival materials.
    • Knowledge of current conservation and preservation methods for paper, photograph, and mixed-media objects.
    • Excellent written and verbal communication skills; flexible, reliable, and detail-oriented; ability to prioritize tasks and work independently.
    • Comfortable presenting in professional settings, including but not limited to the Collections Committee of the Museum’s Board of Trustees.


    The position is based out of the Museum’s main building located at 1220 Fifth Avenue, but also includes duties and responsibilities performed at an offsite collections facility. Food and drink is not allowed in the majority of this position’s workspace, though appropriate breaks are allowed. Work takes place over a 35 hour workweek (hour unpaid lunch daily), Monday through Friday, during normal business hours. Some evening and weekend work may be required at times for special events.

    This position prepares and visually inspects objects and images from our collections using computers and other sources. This position requires ascending and descending ladders to retrieve objects from the collection, and positioning self to pick up boxes weighing up to 30 pounds off the floor and carrying to shelving units and other locations within the Museum or the offsite collections facility.

    At least 50% of the time is spent in a stationary position operating a computer. Must be able to visually inspect objects and images.


    Excellent benefits package, including a defined benefit pension plan as well as a 401k savings plan.


    Please email your resume and cover letter to the Museum of the City of New York Attention: Human Resources Department to jobs@mcny.org. To be considered, please include Theater Collection Specialist within the subject line of your email.

    The Museum of the City of New York is committed to fostering a collaborative and respectful work environment with a staff as diverse as New York City and the audiences who are curious about learning more about its history and engaging in contemporary urban issues. Our staff members are dedicated to working towards a common goal: creating the most dynamic and inspiring city museum in the world.

    The Museum of the City of New York is an equal opportunity employer. As such, the museum provides equal employment opportunity for all employees and applicants without unlawful discrimination with respect to age, citizenship status, color, creed, disability, ethnicity, gender identification, marital status, military status or veteran, national origin, political association, political/personal convictions, predisposing genetic characteristics, race, religion, sex, sexual orientation, socio-economic status, geographic location, philosophies, or any other classification protected by federal, state or local laws, in all employment decisions, including but not limited to recruitment, hiring, training, compensation, promotion, demotion, transfer, lay-off, and termination, and all other terms and conditions of employment. All employment-related decisions are based solely on relevant criteria including training, experience, and suitability.

  • Monday, August 12, 2019 8:17 PM | Laura DeMuro (Administrator)

    Collection and Archive Manager

    (August 12, 2019)

    Position Title: Collection and Archive Manager

    Department: Curatorial

    Reports to: Director of Exhibitions

    Position Classification: Full-time, exempt

    About the Queens Museum

    The Queens Museum is dedicated to presenting contemporary art and historical exhibitions and programs that relate directly to urban life and local and international culture. Established in 1972, the Museum is housed in a building that was originally erected as the New York City Pavilion for the 1939-40 New York World’s Fair. It then served as the original home of the United Nations General Assembly (1946-1950), an ice and roller rink, and a pavilion once again in the 1964-65 New York World’s Fair. The Museum houses over 10,000 objects and materials from the two New York World’s Fairs including the Panorama of the City of New York, a 9,000 sq. ft. miniature scale model of the City commissioned for the 1964 Fair and last updated in 1992.

    Position Overview

    The Collection and Archive Manager is responsible for managing all aspects of the Queens Museum collection which is comprised of over 13,000 fine art and archival objects. The collection includes the Panorama of the City of New York and unique archival documents and cultural artifacts from both the 1939-40 and 1964-65 New York World’s Fairs. It also contains significant fine art objects with an emphasis on depictions of 20 th and 21 st century urban life; contemporary artworks dealing directly with the Museum’s site, history and community and artists who live and work in Queens and New York. As a key member of the team the Collection and Archive Manager ensures preservation, description, and digitization of the collection and works with curators, artists and researchers to activate it for access and

    public dissemination. They also act as registrar to ensure that artworks and objects on display at the museum are presented to the highest standards.


    ● Establish and maintain both physical and intellectual control over the Queens Museum collection, acting as main point of contact for the collection.

    ● Working with the Executive Director and Director of Exhibitions establish project goals for the collection and manage resources to meet those goals.

    ● Manage loans from the collection, process reproduction requests, inquiries, and facilitate research visits

    ● Act as registrar for incoming and outgoing loans to the Museum monitoring receipts, condition reports and packing

    ● Work closely with the curatorial team, artists and researchers to develop displays prompted by and using the collection

    ● Manage donations to the collection and lead the Acquisition Committee

    ● Identify resources to support collections activities and work with Development team to secure funding

    ● Oversee preservation, description and digitization of the collection

    ● Oversee both public and secured access points to the collection

    ● Work with the Education team to develop resources to ensure the collection reaches the widest audiences

    ● Deliver tours and talks related to the collection

    ● Manage budget and resources;

    ● Analyze, identify, and develop new and existing content areas for programming in alignment with the Museum’s mission, values, and organizational priorities;

    ● Other duties as assigned


    ● Knowledge of collections management and registrarial work

    ● Demonstrated ability to work with efficiency, diplomacy, and flexibility particularly as part of a team. Experience working on teams with diverse cultural and professional backgrounds

    ● Minimum of 4-5 years of experience in a museum or related field

    ● Experience in strategic planning and strategy implementation.

    ● Demonstrated excellence in written and oral communication skills, and experience advocating and communicating with a broad and diverse audience.

    ● Experience in a role requiring collaboration in an organization and working with external organizations.

    ● Excellent computer skills, particularly MS platforms, including Word, Outlook, PowerPoint and Excel

    ● Preferably familiar with CollectionSpace or cloud-based collections management software

    Minimum Qualifications:

    ● Graduate Degree in Art History, Library and Information Studies, or a related field.

    ● Demonstrated experience as a project manager for complex archival collections.

    ● Demonstrated knowledge of current trends in archival best practices.

    ● Experience in project development, grant-writing, and fundraising.

    Desired Qualifications:

    ● MLS from an ALA-accredited program.

    ● Demonstrated knowledge of archival standards such as DACS, EAD, MARC, and RDA.

    To Apply:

    Please email a cover letter and resume to: HR@queensmuseum.org

  • Sunday, August 11, 2019 3:11 PM | Laura DeMuro (Administrator)

    Project Archivist (6 months, FT)

    (August 11, 2019)

    JOB TITLE: Project Archivist (6 months, Full-Time Position)

    DEPARTMENT: Library

    REPORTS TO: Curator of Manuscripts


    The New-York Historical Society, a preeminent educational and research institution, is home to both New York City’s oldest museum and to one of the nation’s most distinguished independent research libraries. N-YHS is dedicated to presenting exhibitions and public programs, and fostering research that reveal the dynamism of history and its influence on the world of today. Founded in 1804, its holdings cover four centuries of American history, and include one of the world’s greatest collections of books, manuscripts, graphic materials, historical artifacts, and American art documenting the history of the United States as seen through the prism of New York.


    The New-York Historical Society Library seeks an experienced archivist for a 6 month project to enhance bibliographic and intellectual control over under-described portions of its archival holdings. Under the supervision of the curator of manuscripts, with input from the head of archival processing, the Project Archivist will carry out basic description to ensure a minimum level of intellectual control over unprocessed archival holdings. Collections represented comprise a broad chronological range, though mainly covering the 19th and 20th century holdings on diverse aspects of New York and American history.


    Produce baseline description, creating box lists and brief summaries for unprocessed and under-described archival collections, as identified by the manuscripts curator

    Use the library’s collection management system, ArchivesSpace, to document resources with varying levels of description

    Carry out physical rehousing and rearrangement of select collections

    Maintain a pace of work that accomplishes the project’s processing and descriptive goals within the set timeframe.


    ALA-accredited MLIS or equivalent degree, with concentration in archival studies


    A minimum of two years’ experience as a professional archivist arranging and describing archival materials

    A track record of success in the timely completion of projects

    Ability to think critically and recommend solutions to complex problems

    Knowledge of and experience with archival standards and best practices, such as DACS and Library of Congress subject headings

    Strong written, oral and interpersonal communication skills

    Experience working with ArchivesSpace preferred

    Ability to work independently and within a collaborative workplace team structure

    PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

    The position requires the ability to lift and carry for short distances storage boxes weighing up to 40 lbs.

    COMPENSATION: $25,000/6-months. Attractive benefits package.


    Send cover letter, resume, the names and contact information of three references, and a finding aid writing sample (or a link to an on-line sample) to resumes@nyhistory.org. In the subject line please reference the specific job title to ensure your resume is forwarded properly.

    The New-York Historical Society is an Equal Opportunity Employer.

  • Sunday, August 11, 2019 3:07 PM | Laura DeMuro (Administrator)

    Records Management Officer 

    (August 11, 2019)

    NYC Department of Environmental Protection

    Records Management Officer

    NYC Department of Environmental Protection seeks a creative and motivated archivist to join our Records and Archives Management team. The successful candidate will lead a collaborative effort to reframe the agency’s records management program with an overarching goal to improve how we collect, process, and provide access to records and information with long-term and permanent value to the agency and NYC. Immediate priorities will include evaluating paper records in agency locations and commercial storage and then making recommendations for scheduling, disposal by destruction or transfer to Municipal Archives, digitization, and processing. The ideal candidate will be a confident problem-solver who works well independently and on teams. They will be accountable for their work performance and comfortable seeking direction and feedback from colleagues; detail-oriented while maintaining focus on broader goals; undaunted by challenges.

    To see the full job description and to apply go through the City of New York website: https://www1.nyc.gov/jobs/. Search by Job ID 384431.

  • Monday, August 05, 2019 9:56 PM | Laura DeMuro (Administrator)

    Photo Preservation Intern

    (August 5, 2019)

    The Wildlife Conservation Society Archives is seeking two highly motivated and detail-oriented individuals for a paid photo preservation internship.

    Founded in 1895 as the New York Zoological Society, the Wildlife Conservation Society is committed to saving wildlife and wild places worldwide. This initiative is carried out through science, global conservation, education, and the management of the world’s largest system of urban wildlife parks, led by the flagship Bronx Zoo. Documenting the history of this work, the WCS Archives includes records related to the histories of the Bronx Zoo, the New York Aquarium, international field work projects, and other WCS institutions and activities.


    Under close supervision by WCS Archives staff, the Photo Preservation Interns will be responsible for working with nearly 15,000 photographic negatives from WCS’s historical photograph collection. These negatives feature images of the Bronx Zoo and the New York Aquarium, as well as some of WCS’s early field study sites, dating from the mid-1940s to the early 1970s. The successful interns will clean and rehouse the negatives and will provide brief condition notes about them; they will also move the negatives into the Archives’ cold storage vault.

    The Photo Preservation Interns will each commit to 14 weeks of work onsite at the Bronx Zoo, between September and December 2019, for a total of 210 hours each. The Interns will also have the option of continuing on with the project for an additional 14 weeks and an additional 210 hours, between January and May 2020.

    For more information and to apply for the position, please see the link below.


  • Monday, August 05, 2019 9:50 PM | Laura DeMuro (Administrator)

    Position Title Barnard Archives and Special Collections 2019 Fellowship: Archives Processing and Outreach

    (August 5, 2019)

    Type of Position Administrative

    Job Function

    The Barnard Archives and Special Collections offers fellowships working under the supervision of the Associate Director of the Archives and Special Collections. This year, the Archives Processing and Outreach Fellow will gain hands-on experience in an academic institutional archives and special collections. Material types that the Archives Fellow may work with include institutional papers, manuscripts, photographs, A/V, and born-digital collections inclusive of web archives.

    Department Library - Archives

    Reports to Title Associate Director of Archives and Special Collections

    Full or Part Time Part Time

    Number Of Months 10

    Work Schedule

    10 hours a week for 34 weeks during the academic year (September 2019-April 2020)

    Position End Date (if temporary) 06/30/2020

    Posting Number 2019-01477-AS

    Position Summary Information

    Essential Duties Summary

    Collections management and processing work may include:

    -paper and digital processing

    -assisting on revision of processing workflows documentation

    -legacy data cleanup

    Outreach work may include:

    -curricular planning

    -work with student groups


    As part of this work, the Archives Fellow may expect to arrange, describe, accession, and appraise records; digitize collections and create metadata; coordinate and develop instruments for testing usability and accessibility; carry out preservation strategies; and plan and carry out outreach activities.

    According to the Specialist’s interests, they may also:

    assist with performing research and reference to both onsite and remote researchers

    create digital projects

    The overall structure of the fellowship will be determined by the fellows in conjunction with the Associate Director of the Barnard Archives. Other duties may be determined in conjunction with the Associate Director. It will be at the discretion of the fellow, with the support and guidance of the Associate Director, to determine what activities within the Barnard Archives are interesting areas for them to explore in terms of their own professional development paths. The Barnard Archives commits to work that is equitable and anti-oppressive, and encourages and supports work which centers voices, knowledge, and memory-making practices historically excluded from the archival record. Our community agreements describe some of the ways in which we are committed to upholding values of inclusivity, privacy, and support.

    Knowledge, Skills, and Abilities

    Preferred demonstrable skills include: desire to work both collaboratively and independently; excellent organizational, research, and communication skills; critical analysis of archives or the archives profession (e.g. bringing a critical race, feminist, disability justice, and/or queer theoretical lens to archival work); and strong attention to detail. We welcome applicants to discuss how these preferred skills have been utilized in areas of their life outside of their professional or academic work.

    Required Qualification Summary

    Must be currently enrolled in a graduate-level program in archival management, library sciences, or related fields.

    Must be available to work weekdays.

    Must make commitment to work, on average, 10 hours of work a week, with time off for Winter and Spring vacation. Work schedules are flexible and the position may be extended between 1-2 months as budgets and schedules allow.

    Preferred Qualification Summary

    Physical Demands Summary

    Salary Range $30/hr; may include professional development funding as budgets permit

    Posting Detail Information

    EEO Statement

    Barnard College is an Equal Opportunity Employer. Barnard does not discriminate due to race, color, creed, religion, sex, sexual orientation, gender and/or gender identity or expression, marital or parental status, national origin, ethnicity, citizenship status, veteran or military status, age, disability, or any other legally protected basis, and to the extent permitted by law. Qualified candidates of diverse ethnic and racial backgrounds are encouraged to apply for vacant positions at all levels.

    Open Date 07/29/2019

    Open Until Filled Yes

    Additional Information

    The Barnard Archives especially encourages applications from women, people of color, persons with disabilities, LGBTQ people, and individuals from other underrepresented groups. Barnard College is an Equal Opportunity Employer and is actively committed to creating a diverse and inclusive community.

    The Barnard Archives and Special Collections are comprised of over 450 distinct collections. We document the history of the College and collect special collections materials that relate to broader histories of feminism and dance and advance the mission of the College by collaborating in teaching and learning.

    Our offices are accessible to individuals with mobility disabilities. We have bathroom facilities available for all gender identities.

    We are open Monday-Friday, 10 AM – 6 PM.

    While employed at Barnard, you will be given access to the Library’s resources.

    In your cover letter, please describe your professional interests, why you are interested in working with the Barnard Archives and Special Collections, and what you might like to accomplish or learn during the fellowship.

    Address your cover letter to Martha Tenney.

    Supplemental Questions

    Required fields are indicated with an asterisk (*).

    Applicant Documents

    Required Documents


    Cover Letter/Letter of Application


    To Apply: Please send Resume and Cover Letter/Letter of Application to mtenney@barnard.edu

  • Tuesday, July 30, 2019 9:13 PM | Laura DeMuro (Administrator)

    Paper Conservator

    (July 30, 2019)

    The New York City Municipal Archives Preservation / Conservation Unit is seeking a part-time (2-days/week), contract paper conservator for an approximately 10-month term position to begin in August 2019. The successful candidate will participate in a grant-funded project to conserve a collection of oversized maps and drawings related to the construction of Central Park and the Brooklyn Bridge. Tasks will include surface cleaning, deacidification, mending, lining, and housing of large architectural plans, and assessment and treatment of iron gall ink.

    lining, and housing of large architectural plans, and assessment and treatment of iron gall ink.


     A master’s degree in paper conservation or equivalent training and experience; and/or

     A baccalaureate degree from an accredited college and one year full-time professional experience in archival, records management or library work;

     Education and/or experience equivalent to the above, however all candidates must have the baccalaureate degree from an accredited college.

     Demonstrated knowledge and skill in the analysis and treatment of paper-based materials;

     Experience with creating and implementing treatment plans and completing before, during, and after treatment documentation in accordance with AIC standards;

     Ability to plan, prioritize, and meet deadlines;

     Excellent communication and collaboration skills, and the ability to work well as part of a team;

     Ability to stand for hours at a time, lift and transport up to 30lbs, and work in areas that may include exposure to dust and/or mold


    Experience treating oversized paper-based materials.

    To Apply: Please send email and resume and a cover letter to Recruit@records.nyc.gov

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