Archives and Special Collections Specialist 

(February 8, 2024)

Position Title - Archives and Special Collections Specialist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director of Collections and Exhibitions

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $56,000 - $65,000

The South Street Seaport Museum is looking for an Archives and Special Collection Specialist to work closely with the Director of Collections and Exhibitions to document, preserve and make accessible archival materials to researchers, staff, and anyone interested and inspired by the institution’s history and mission.

The Specialist cares for a wide range of special collections formats (including but not limited to photographs, ephemera, scrapbooks and rare books, atlases and maps, ship plans, audiovisual materials, and more), time periods, and subject matter; helps develop new policies and strategies; prioritizes and implements digitization and preventive conservation; and responds to inquiries from researchers.

The Specialist works collaboratively with Collections, Exhibitions, and other department staff and stakeholders to provide content to support programs and exhibitions development.

https://southstreetseaportmuseum.org/jobs-and-internships/

Email your resume, cover letter, and three reference contact information in one PDF document with “Archives and Special Collections Specialist Application” in the subject line to careers@seany.org. Applications without an attached cover letter will not be considered.

Deadline for submitting applications is Friday, March 1, 2024 5pm ET.

Project-Based Digital Archivist

(February 1, 2024)

Position Title - Project-Based Digital Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Director of Communications

Position Type - Part-time, term

Benefits - No

Hourly wage range - $36 - $40

Project-Based Digital Archivist

Description

Stardust Arts seeks a part-time digital archivist to survey, establish, and develop the

organization’s archive of digital collections and materials. The role involves conducting thorough assessments of current digital assets, identifying their formats, pinpointing their current file locations, and determining suitable preservation and filing strategies. Additionally, they will be tasked with devising and implementing standards aimed at streamlining the filing and retrieval processes of digital materials. These standards will be designed to enhance efficiency and accessibility, ensuring that the organization's members can navigate the archive and retrieve digital assets seamlessly.

Collaboration with members of Stardust Arts is a key aspect of the role. The ideal candidate

should have experience in establishing new digital archives and be capable of recommending optimal strategies to enhance the workflow and management of the organization’s digital collection and materials. Demonstrating a proactive attitude, along with flexibility in their work schedule, is essential.

This position is temporary and project-based, continuing until the completion of the archival

project. It will be for a minimum of three months, and will be a hybrid role with work done

remotely and in Stardust’s offices in Soho.

Key Responsibilities

Assessment and Strategy

● Conduct comprehensive assessments of existing digital assets, identifying formats and

determining preservation strategies.

● Develop and provide a detailed project timeline that includes proposed project stages for

the archival project and expected completion dates.

● Develop and implement policies and procedures for efficient organization and retrieval,

including any descriptive, administrative, and technical information.

● Formulate file naming conventions and folder structure guidelines for consistent

organization.

● Identify opportunities for overlapping organizational strategies between the digital and

physical archives.

Collaboration and Policy Development

● Collaborate with departments or teams to develop and implement policies and

procedures for digital preservation and organization.

● Provide guidance on file naming and folder structure adherence to maintain a

standardized approach across the organization.

● Create a standards guideline.

Digital Asset Management

● Establish and maintain a structured folder hierarchy within digital asset management

systems for efficient storage and retrieval.

● Work with the physical archives coordinator to develop digitization best practices.

Training and Documentation

● Develop documentation for the organization that outlines digital filing and archiving

standards to uphold best practices.

● Train relevant team members on new systems and practices, as needed.

Required Qualifications

● MLIS or equivalent degree from an ALA-accredited degree program and/or archivist

certification, or demonstrated comparable skills

● At least two years of experience working in archives, with a preference for digital

archiving experience and/or training

● Demonstrated success in completing large-scale multi-format archival processing

projects

● Desire and willingness to collaborate

● High level of confidentiality and discretion

Additional Qualifications

● Excellent verbal and written communication skills and strong interpersonal skills

● Excellent organizational skills, with a keen attention to detail

● Excellent time management skills, with a proven ability to meet deadlines

● Knowledge of contemporary art preferred but not required

Compensation

Hourly wage range: $35-$50, depending on experience

Position Type

Temporary, Project-based

Benefits

No

To Apply

Please submit a resume and cover letter via Airtable at this link.

https://airtable.com/appK55ujkUNeBhewU/pag6Tbyi6dImzjOI4/form

Equal Opportunity Employer

Stardust is proud to be an equal opportunity employer. All qualified applicants will receive

consideration for employment without regard to age, ancestry, national origin, citizenship, color, creed, disability, gender identity or expression, marital or partnership status, pregnancy, caregiver status, race, religion, sex, sexual orientation, veteran status, military service, status as a victim of domestic violence, sexual abuse or stalking, genetic predisposition or carrier status, or any other characteristic protected by federal, state, or local law. Candidates of color are strongly encouraged to apply.

About Stardust Arts

Stardust Arts is a collection of programs and initiatives committed to innovative,

socially-engaged art and community-led storytelling. We work to challenge the systems and

structures that inhibit the participation and power of excluded and exploited people. Stardust Arts is part of Stardust, a forward-thinking family office working towards a future where all women and girls can fulfill their potential. Stardust Arts serves as the manager of a professional artist’s studio by developing, executing, and managing all of its strategic, operational, and management needs. Stardust Arts also functions as a department within Stardust by stewarding its impact-related arts, culture, and media programs and initiatives, by providing art collections and archives-related client services, and by setting strategy for and overseeing Stardust’s communications.

https://airtable.com/appK55ujkUNeBhewU/pag6Tbyi6dImzjOI4/form

Archivist 

(January 24, 2024)

Position Title - Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Chief Operating Officer

Position Type - Full-time, term

Benefits - Yes

Salary Range - $66,000 - $75,000

Archivist, Judd Foundation, Marfa, Texas

Judd Foundation was created in 1996 with the mission to maintain and preserve Donald Judd’s permanently installed living and working spaces, libraries, and archives in Marfa, Texas and New York. The Foundation promotes a wider understanding of Judd’s artistic legacy by providing access to these spaces and resources and by developing scholarly and educational programs. The Foundation is a 501 (c)(3) non-profit organization.

The Judd Foundation Archives, as the repository for the Donald Judd Papers, is the premier center for the study of the life and work of Donald Judd, containing the primary holdings of the artist, his studio, and key collaborators. The Archives maintains collections containing published and unpublished writings, correspondence, photographs, moving image material, drawings, museum, gallery and exhibition files, exhibition ephemera, publications, and substantial digital holdings.

Position

Judd Foundation seeks an Archivist to lead and manage the Foundation’s Archives as a professional repository dedicated to the life and work of the artist Donald Judd. Located in the Marfa, Texas offices of the Foundation, the position reports to the Chief Operating Officer. The Archivist will be responsible for all aspects of the Archives, including description, preservation, and access to the Foundation’s archival holdings; records management; collection development; and research. Additionally, the Archivist will manage the Foundation’s Special Collections of photography, audio and video material and drawings and must have proficiency in cataloging and metadata standards associated with these materials. The Archivist will manage and execute these activities in accordance with current national archival standards and practices and will implement policies and procedures in support of the collections.

The Archivist will be able to lead the Archives Department and work collaboratively with Foundation colleagues in the Collections and Operations Departments to maintain the unique holdings of Judd Foundation. The Archivist will support the programs, research, and communications functions of the Foundation.

Qualifications

• Master's degree from an ALA-accredited library school or equivalent accredited degree, with formal training in archival theory and practice.
• Competitive candidates will have at least 3-5 years relevant work experience, including the supervision of archives staff or interns.
• Demonstrated job or school experience with preservation and conservation standards for archival and manuscript collections.
• Knowledge of Donald Judd, contemporary art and art history preferred.
• Demonstrated excellent oral, written, and interpersonal communications and analytical ability.
• Proficient use of FileMaker Pro, Adobe Creative Suite, Excel.
• Flexible and comfortable shifting between priority tasks, as necessary.

Responsibility and Duties

Primary responsibilities:

• Manage archival material in all formats, including selection, arrangement, description, preservation, access, research, and outreach.
• Identify priorities for preservation and access to the diverse set of holdings.
• Manage projects related to the Special Collections of the Judd Foundation Archives including drawing and photography cataloging projects.
• Implement and maintain a Foundation-wide record retention policy.
• Oversee internal and external research queries.
• Supervise Archives staff and interns.

Other responsibilities include:

• Engage in the expansion of the Archives' resources through a variety of digital initiatives, such as social media, website content enhancement, research guides, and digitization projects.
• Support the work of the Foundation in planning new archive and research facilities.
• Participate in archives and research planning and committee work.
• Perform other duties as assigned.

ADA Specifications

• Prolonged sitting at a computer station.
• Ability to climb step stools to retrieve and replace boxes weighing up to 35 pounds without assistance.
• Must be able to lift and carry up to 35 pounds while using appropriate lifting techniques and following all safety rules.

Salary and Hiring

This position is full-time, 40 hours per week, in Marfa, TX with competitive benefits including full individual healthcare. Two-year contract (renewable). Re-location expenses available. The annual salary range for the position is $67,500-$75,000, commensurate with experience.

Judd Foundation is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, age, gender identity or expression, sexual orientation, religion, national origin, disability status, familial status, or any other category protected under applicable federal, state or local law. We strongly encourage individuals of all backgrounds to apply.

Procedure for Application

To Apply: Please send cover letter and resume with 3 references to Judd Foundation Human Resources at hr@juddfoundation.org with “Archivist” as the subject line. No phone calls, please. Due to the number of submissions, only candidates selected for interview will be contacted.

https://juddfoundation.org/foundation/about/