Lead Archivist

(May 29, 2025)

Position Title - Lead Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Managing Director

Position Type - Full-time, term

Benefits - Yes

Salary Range -$76,000 - $85,000

The Winthrop Group is conducting a personnel search for a full-time Lead Archivist to work in the business archives of a Fortune 500 company. This is a 24-month contract with the potential for extension, subject to client requirements and other considerations. The Lead Archivist will be based onsite at the company’s headquarters in New York City, with some work at an offsite storage facility in New Jersey. For further details, please click the link to the official job posting on our website.

he Winthrop Group is conducting a personnel search for a full-time Lead Archivist to work in the business archives of a Fortune 500 company. This is a 24-month contract with the potential for extension, subject to client requirements and other considerations. The Lead Archivist will be based onsite at the company’s headquarters in New York City, with some work at an offsite storage facility in New Jersey. Employment is subject to a background screening and signing a non-disclosure agreement.

Position Summary

The Lead Archivist will be responsible for upgrading the operations and services of the Archives, implementing a prioritized workplan that aligns with organizational priorities, and managing the day-to-day operations of the Archives. Tasks will include archival processing, digitization management, fulfilling reference requests, and supporting special projects. The Lead Archivist will serve as the primary onsite contact for client stakeholders and will collaborate closely with other Winthrop colleagues.

Key Responsibilities

Initial Assessment and Planning

Meet with stakeholders to understand priorities, aspirations, and opportunities for the Archives

Evaluate inventories, processes, and work completed to date for potential improvements

Survey physical and digital collections to assess arrangement and description, identify processing/digitization priorities, preservation concerns, and collection strengths and weaknesses

Prepare recommendations and prioritized workplan in collaboration with Winthrop team

Upgrade Operations and Archival Services

Establish and/or revise workflows and other processes to expand access, use, and preservation

Develop Mission Statement, Access Policy, and Collecting Policy

Process archival materials and develop finding aids and other access tools

Respond to reference requests and conduct archival research

Promote heritage communications and outreach through content development, exhibits, tours, writing, and anniversary projects

Digital Archives & Digitization

Implement a new ACMS in coordination with Digital Archivist and selected vendor IT team

Expand access by improving metadata, discovery tools, and online resources

Manage digitization of high-priority materials by outsourced vendor

Develop and implement a process for transferring and processing born-digital assets to the Archives

Advise, as needed, on software needs for collection management, exhibits, digital asset management, and digital preservation

Collection Storage & Space Planning

Develop plan for onsite collections storage and workspace

Oversee onsite and offsite storage in collaboration with Facilities and offsite storage vendor

Coordinate transfer of records to/from offsite storage, as needed, with offsite vendor

Communications & Stakeholder Engagement

Act as primary liaison between the archives, client stakeholders, and Winthrop team

Meet on regular basis

Submit brief monthly status updates

Troubleshoot and resolve issues in coordination with Winthrop team and client liaison

Required Qualifications

MLS/MLIS with a concentration in archives or other graduate degree with Certificate in Archival Studies or ACA certification

Minimum of 5+ years of professional experience in archives

Minimum of 1 year in a supervisory or leadership role

Project management experience

Substantial archival processing experience

Demonstrated track record of implementing archival standards and best practices

Knowledge of preservation and conservation standards for archival collections

Capacity to manage time effectively in a dynamic, high-paced corporate setting while maintaining productivity and attention to detail

Excellent interpersonal skills and ability to communicate with precision and clarity, both orally and in writing, and collaborate with multiple teams across a large organization

Unwavering commitment to privacy and confidentiality

Proven experience working independently and collaboratively with non-archivist stakeholders

Capacity to evaluate the effectiveness of archival services and adapt to changing user needs and/or priorities

Proficiency with Microsoft Office suite and software for organizing, managing, and preserving archival collections

Ability to lift boxes weighing up to 40 pounds

Preferred Skills

Experience working in business archives or corporate setting

Experience managing or launching an archival program

Knowledge of and/or interest in the history of banking and financial services

Compensation & Benefits

Annual: $72,000 - $90,000 commensurate with experience. Includes strong benefits package (health, dental, and vision) and life insurance. All full-time Winthrop employees receive paid time off and annual funding and support for professional development.

Application Instructions

To apply, please send a cover letter, resume, writing sample, and contact information for three references to careers@winthropgroup.com with the subject line “Lead Archivist – New York City”

About The Winthrop Group

Founded in 1982, The Winthrop Group provides professional archives and history services to nonprofits, businesses, foundations, museums, educational institutions, performing arts organizations, families, and individuals. We help our clients capture, organize, preserve, and learn from their pasts, creating valuable resources of knowledge and insight with a multitude of practical applications.

EEO Statement

Winthrop welcomes applicants of all backgrounds and experiences and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, veteran status, or ability. Members of communities historically underrepresented in the archival profession are encouraged to apply.

https://winthropgroup.com/about/page/career-opportunities#lead-archivist-nyc

Archive Consultant

(5/16/2025

Position Title - Archive Consultant

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Artistic Director

Position Type - Part-time, term

Benefits - No

Hourly wage range - $31 - $35

Blank Forms Archive Consultant (3-Month Contract)

Blank Forms is seeking an experienced archivist for a three-month position to collaborate with our in-house team on organizing and expanding our archival collections. These include our institutional archive as well as the archives of Catherine Christer Hennix, Maryanne Amacher, and others. This role involves physical cataloging, organizing, and digitizing papers and audio materials, as well as developing systems for digital asset management. The ideal candidate will have a strong background in contemporary American and European experimental music and visual art, and hold a degree in Library Science, Information Science, Art History, or a related field—or demonstrate equivalent experience and expertise. The archivist will work closely with the Executive & Artistic Director to help shape the long-term structure and accessibility of our archival holdings.

This is a three month position, requiring approximately 24-28 hours per week that will take place over the course of June through the end of December 2025. The rate is $30–$35/hour.

RESPONSIBILITIES

*Hands-on processing, arrangement, and description of materials

*Develop and implement Blank Forms’ internal digital asset management system, ensuring long-term accessibility, organization, and preservation of digital materials

*Oversee scanning and digitization of a range of media formats as needed, including audio cassettes, DATs, video tapes, and reel-to-reel recordings

*Assisting the Artistic Director with research relating to the collections

*Retrieve materials from off-site and in-house archival storage; prepare items for transport, including packing and shipping, or deliver them for researcher access and staff use

*Advise on relevant grant opportunities and assist in drafting supporting copy and documentation as needed

QUALIFICATIONS

*Hold a Library Science, Information Science, Art History, or related degree, or the equivalent experience and expertise

*Hands-on experience in processing archival collections and archival management

*Knowledge of archival and preservation needs of a variety of materials, including paper documents and materials, photographs, audio-visuals, and digital born assets

*Demonstrated flexibility and responsiveness in adapting to the evolving needs of a small nonprofit organization with limited archival infrastructure and resources

*Minimum of 3 years of experience in archival work and management, including experience in file and document organization and management, electronic databases and documents, and database management

*Knowledge of contemporary American and European experimental music and visual arts a plus

All applicants must include a resume, a cover letter, and should be prepared to provide two professional references upon request.

ABOUT BLANK FORMS

Founded in 2016, Blank Forms is a Brooklyn-based nonprofit supporting emerging and historically significant artists who produce work across disciplines, often rooted in traditions of experimental and creative music. We aim to establish new frameworks to preserve, nurture, and present these artists’ work and to build platforms for practices underrepresented in art’s commercial, institutional, and historical fields. Blank Forms collaborates with artists on commissions, exhibitions, publications, as well as archival and estate projects within contemporary cultural ecosystems and in perpetuity. In presenting and documenting this work, Blank Forms seeks to foster an artistic community founded upon engaged and equitable conversations across continents, media and generations.

Blank Forms is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, religion, creed, color, age, national origin, alienage or citizenship status, gender, gender identity or expression, sexual orientation, disability, pregnancy or pregnancy related condition, marital and partnership status, familial status, arrest or conviction record, union membership, status as a victim of domestic violence, stalking or sex offense, unemployment status, caregiver status, credit history, salary history, military or protected veteran status, predisposing genetic characteristics, an employee's or an employee's dependent's sexual and reproductive health decisions, as well as all other classifications protected by applicable laws. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, termination, layoff, recall, transfer, promotions, benefits, leaves of absence.

All applicants must include a resume, a cover letter, and should be prepared to provide two professional references upon request to lawrence@blankforms.org

Archives Intern 

(May 8, 2025)

Position Title - Archives Intern

Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.) - Manager of Archives

Position Type - Paid Internship

Does this position satisfy requirements for course credits? - No

Hourly Wage Range - $18- $25

Overview:

The studio of contemporary artist Cai Guo-Qiang (Cai Studio) is looking for a summer archives intern. This position will primarily be in the New York studio, based in Manhattan, although occasional travel to the New Jersey Studio may be required. Transportation to the New Jersey studio is generally arranged by the studio. The intern will primarily be working on digitizing the photo archives and project files, as well as organizing the artist’s bibliography, although other work may also be assigned.

This internship is ideal for anyone interested in working in contemporary art and art archives, as this is a fast-paced, living-artist archive that is constantly growing and expanding.

The intern can work either part-time or full-time during the 3-month summer internship. Working hours are from 10am-6pm. This is a fully in-person internship, the work cannot be completed remotely.

This is a paid internship and is paid at minimum wage.

About Cai Studio:

Under the direction of the artist, Cai Studio oversees the fabrication of original artworks, the coordination of public exhibitions, and the conception and production of related publications. The archive department is one of the three main departments (projects, archives, and collections) at the studio. This department is responsible for cataloging and maintaining photographs, videos, and printed documentation of artworks, the art making process, and exhibitions from the earliest stages of Cai’s career up to the present day. The team contributes to a wider understanding of the artist by supporting publications, exhibitions, and scholarship.

Responsibilities:

• Digitize photographs found in the Project Files, following the digitization protocol for file naming and image quality control

• Help with archival processing of the photographs and project files, including identifying artworks, places, and people

• Learn to search and find project information on the CollectiveAccess database to help identify the materials

• Inventory a collection of exhibition catalogues, tracking location and quantity

• Organize and catalogue press related to exhibitions, ensuring scans are accurate and locations are tracked

• Perform other duties and tasks to assist the archivists, as assigned

Qualifications

Required:

• Bachelor’s degree

• Background and/or interest in archives, libraries, and preservation

• Strong organizational skills, ensuring accuracy of details and following protocols

• Background and/or interest in contemporary art and art history

• Ability to carry and lift heavy boxes and objects (up to 20 lbs.), including up and down stairs

Preferred:

• Experience working with databases and scanning documents

• Current or recent MSLIS student

• Ability to read Chinese and/or Japanese preferred, but not necessary

• Familiarity with working with CollectiveAccess or other DAMS

Interested applications should send a resume and a brief cover letter to nystudio.search@gmail.com with the subject line “Archives Intern”.

Digital Projects Specialist 

(April 30, 2025)

Position Title - Digital Projects Specialist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Digital Preservation Manager

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $56,000 - $65,000

The YIVO Institute for Jewish Research seeks a full-time digital projects specialist to join its Digital Lab. The Digital Lab ensures the long-term accessibility and preservation of YIVO library and archive materials. The Lab primarily works on digitization and post-digitization phases of archival projects, ingesting upwards of half a million digital objects into their DAMS each year. The Lab also supports digital projects across the entire organization.

Reporting to the Digital Lab Manager, the Digital Projects Specialist works on all digitization and ingest phases of projects. This is an on-site position.

Responsibilities include:

• Digital capture of library and archival materials according to current digital preservation standards.
• Perform postproduction on digital objects, including adding metadata and filenames
• Perform quality assurance on digitized materials
• Ingest digitized materials into DAMS system
• Track and report digitization progress on shared Google spreadsheets
• Keep current with trends and developments in the field of digital preservation.
• Basic equipment maintenance and troubleshooting

Qualifications:

• Minimum of 2 years’ experience digitizing paper materials for preservation
• Proficiency with Adobe Creative Suite, including Lightroom and Photoshop.
• Knowledge and understanding of digital image file parameters, including bit depth, color profiles, resolution, compression, image size, and formats
• Ability to learn new technical skills in the context of digital preservation
• Strong organizational skills and attention to detail
• Demonstrated ability to work independently as well as part of a team
• Demonstrated ability to meet project deadlines
• Excellent oral and written communication skills

Preferred Qualifications:

• Interest in the history and culture of East European Jewry
• Language proficiency in Yiddish, Hebrew, Russian, and/or Polish
• Previous experience working in library or archives settings
• Previous experience with photography and camera equipment
• Familiarity working with archival collections as a curator or researcher

Salary: $54,000 to $59,500, commensurate with experience

Benefits Package: Medical, Dental, Life, LTD, Pension, Paid time off, Sick leave

Position Type: Full-Time

To apply, please send a cover letter and resume to Devora Geller, Digital Preservation Manager, at dgeller@yivo.org by May 15, 2025.

Please include “Digital Projects Specialist” in the subject heading of the email.

https://yivo.org/Employment

Archives Internship 

(April 9, 2025)

Position Title - Archives Internship

Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.)- Collections Specialist

Position Type - Paid Internship

Does this position satisfy requirements for course credits? - Yes

Hourly wage range - $18- $25

About the Foundation

The One Million Years Foundation is dedicated to preserving the work and philosophy of the artist On Kawara, and supports the artist’s legacy through research, publications, and exhibitions that ensure that Kawara’s art is widely and internationally accessible. The Foundation aspires to promote diversity in the visual arts by maintaining flexibility in hiring qualifications and job responsibilities, and we encourage applications from all interested candidates.

Position Overview

The One Million Years Foundation seeks an onsite intern to assist in archives and collections care activities, working part-time or full-time for up to three months during summer 2025. Key responsibilities will include assistance with digital asset management systems, archive digitization, and collaboration on various documentation, exhibition, publication, and research projects. Flexibility and ability to work closely with other team members are crucial in a small organization, and the intern must be prepared to take on different tasks as needed.

Essential Responsibilities

Assist with archival processing and digital databases: collections research, material processing, and digitizing and cataloging artwork, library, and archival materials in compliance with standardized systems.

Assist with image rights and reproductions: preparing publication-ready images, captions, and credits; reviewing layouts, securing permissions, maintaining licensing documentation.

Qualifications, Knowledge, and Skills

Interest in collections management and digital asset management databases, standards, and best practices, including file-naming, metadata, file formats, and workflows.

Experience in image editing in Photoshop and/or other relevant professional software.

Practical knowledge of archival theory, materials, and best practices; experience in collections care and art handling.

Familiarity with 20th and 21st century art history, print publishing, media technology.

Excellent writing and communication skills; superior attention to detail.

Knowledge of Japanese is welcome! (But not expected.) Japanese was the artist’s first language and many archival documents are in Japanese.

Compensation

This is a temporary paid internship position, full-time or part-time (3 days/week minimum); compensation dependent on schedule and commensurate with experience.

Work Environment

Most responsibilities for this role must be performed onsite at the One Million Years Foundation office in SoHo, New York City.

To apply

Please send cover letter and resume to employment@onemillionyearsfoundation.org. No phone calls, please. Starting Date: on or after June 1, 2025. Open until filled.