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As a service to our members (and potential members) ART’s site will post jobs here as they come in. Postings will remain on the site for three months or until filled, whichever comes first.

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ART takes no responsibility for the postings placed here, nor will the organization play mediator between applicants and employers. If you wish to apply for a position, please follow the contact information listed in each posting, and good luck!

Current Openings 

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  • Tuesday, February 05, 2019 8:07 PM | Laura DeMuro (Administrator)

    Project Archivist
    (February 5, 2019)

    The BC Archives seeks a Project Archivist for a short-term, part-time (86 total hours, max 19 hours/week) grant-funded position to finalize the processing of the records of the YWCA of Brooklyn.

    Brooklyn College, founded in 1930, is one of the oldest of the senior colleges in the CUNY system. The College Library, the most advanced in the CUNY system, is the academic, cultural and technological pulse of the college. Holdings include over 1.3 million print materials, over 68,000 electronic books and journals, and over 300 databases. The Archives is committed to acquiring, preserving, and providing access to the records of enduring value that document the Brooklyn College community and the Borough of Brooklyn, as well as the papers and memorabilia of individuals and alumni who have national and social importance.

    The Project Archivist will complete work on a DACS compliant finding aid. Project Archivist will coordinate with College Archivist and Associate Archivist. Reports to the College Archivist.


    • Minimal processing
    • Ensure that the box and folder listing in the finding aid match the physical arrangement of the collection
    • Write folder labels
    • Create and attach box labels
    • Refer items to Conservator as needed
    • Ensure the finding aid is complete and DACS compliant
    • Provide a final report to the College Archivist

    Qualification requirements:

    • Education: Master’s Degree in Archival Studies, or History with a certificate in Archives
    • Experience: 1-3 years experience in archival processing of paper-based collections; familiarity with standards of archival description, including EAD and DACS

    Salary: $20/hr

    To Apply: Please send resume and letter of interest to C.Bradley-Sanders17@brooklyn.cuny.edu

  • Monday, February 04, 2019 8:10 PM | Laura DeMuro (Administrator)

    Corporate Assistant Archivist

    (February 4, 2019)

    The Assistant Archivist works with the Corporate Archivist in accessioning, processing, describing, and providing access to New York Stock Exchange Archives. The NYSE Archives preserves the most important records documenting the NYSE’s long history, ranging from the original 1792 Buttonwood Agreement to the born digital records of today. The Archives cares for the written, graphic and digital records and artifacts that document NYSE policy, procedures, products and people over the past 226 years. The Archives also provides research and reference services to ICE/NYSE management and staff, listed company and member firm customers, and qualified scholarly researchers.

    Approximately 50% of the time allotted to the position is in support of the day-to-day operation of the New York Stock Exchange. The rest of the job is devoted to processing the records of the Exchange, assisting other departments with the transfer of materials to the archives, and other duties as assigned.


    Oversee the day to day operation of the NYSE Archives Facility.

    Contribute to the implementation and roll out of a new Digital Asset Management system

    Process and catalog physical and born digital materials including photographs, moving images, artwork, and museum objects.

    Work with Corporate Archivist to streamline process to apply required metadata to existing assets to allow internal clients to complete independent research queries.

    Integrate access tools including finding aids, catalog records, and indexes into DAM.

    Work with the Legal Department and Records Management to accession records currently managed by other NYSE departments that have been deemed permanent.

    Complete large and small scale scanning projects to create use copies to share with global firm.

    Provide maintenance to the collection, including rehousing of physical material, migration of digital formats, and handling the art and museum collection.

    Assist with reference requests and material retrieval.

    Knowledge and Experience

    Master’s degree in archival science, library science, or a related area of study that includes a concentration in archives.

    3 years of archival experience, including significant arrangement and descriptive duties.

    Experience working with an digital asset management system and database applications

    Knowledge of professional standards and best practices for processing historic records and cataloging artifacts.

    Understanding of metadata creation and industry standards.

    Physical ability to lift boxes weighing 40 pounds and to climb a mobile ladder.

    Experience working under pressure with tight deadlines on occasion.

    Ability to work independently on projects.

    Please apply via website: https://theice.referrals.selectminds.com/jobs/corporate-assistant-archivist-280?et=gvX4sCz

  • Wednesday, January 30, 2019 8:59 PM | Laura DeMuro (Administrator)

    Project Archivist

    (January 30, 2019)

    Office Title: Project Archivist

    Paid- TBD

    Hours: daytime, weekday hours.

    The NYC Municipal Archives seeks a responsible individual to join its team helping to preserve the City’s historical records. The MA seeks a professional archivist for a 5 month long full-time National Endowment for the Humanities grant processing project. Under general supervision, with wide latitude for the exercise of independent judgment or action, the archivist will follow a project plan to process records created by the NYC Department of Health and Mental Hygiene. The archivist will perform basic preservation tasks and create a DACS-compliant EAD finding aid in order to promote the preservation of, and access to, the collection. Candidate should have experience processing archival materials, appropriate experience and knowledge of archival theory and best practices, experience with archival management software, and experience creating EAD finding aids and applying archival description standards to materials.

    All work will take place at the Archives’ off-site facility in Sunset Park, Brooklyn.

    This position will include climbing ladders, working with dusty and dirty materials, and moving and lifting heavy over-size cartons.


    1. A Master’s Degree from an accredited college in library science, archives management, American history, political science or a related field; or

    2. A baccalaureate degree from an accredited college and one-year full-time professional experience in archival records management or library work; or

    3. Education and/or experience equivalent to the above, however, all candidates must have the baccalaureate degree from an accredited college.

    Please continue to circulate and feel free to respond with your resume.

    The selected candidate will be notified directly.

    Job posting expires Feb 8th, 2019

    To Apply: Please send Resume to recruit@records.nyc.gov

  • Tuesday, January 29, 2019 9:06 PM | Laura DeMuro (Administrator)

    Digital Archivist 

    (January 29, 2019)

    The New York Philharmonic seeks a Digital Archivist to oversee the digital collections of the New York Philharmonic, including operation of the Leon Levy Digital Archives, a growing repository of millions of pages of archival material made publicly available at https://archives.nyphil.org. The Digital Archivist will manage existing digital assets, facilitate the accession of born-digital collections, and develop a digital asset management system in collaboration with other departments. This position reports to the Director, Archives and Exhibitions and interfaces heavily with the Information Technology department as well as external technology partners.

    Responsibilities include but not limited to:

    • Develop and implement, in collaboration with other Philharmonic departments, a born-digital archival system that will integrate with the historical collections, serving immediate staff needs.
    • Work with internal and external technology partners to maintain and extend functionality of the Hadoop-based Digital Archives platform.
    • Research and make recommendations on emerging standards and best practices in digital asset management including DAM software, digital asset preservation, and metadata.
    • Draft and maintain clear documentation and policies for the digitization program.
    • Monitor and maintain all Archives digital storage devices.
    • Maintain and foster use of New York Philharmonic Open Data, including regularly-updated performance history data hosted on GitHub.
    • Interface with researchers, musicians and the general public interested in the Digital Archives. Represent the New York Philharmonic at conferences, working groups, and meetings within the digital archives industry.
    • Work closely with Archives and Development staff to shape additional grant-funded projects and help draft proposals and reports.
    • Liaise with Digital Media and Audio departments to develop workflows for archiving audio/video content, including the development of online listening systems.
    • Supervise volunteers, interns, and part-time staff working on digital archives projects
    • Manage additional digital projects within the Archives department as needed.

    The ideal candidate will have an advanced Degree in archival management or Library Information Science (MLS degree) or equivalent. Digital emphasis required and a minimum 3 years of experience working with a digital archives collection or as a digital asset management professional.

    • Demonstrated project management and digital product development skills, including strong understanding of databases and working knowledge of a variety of digital content formats and standards (e.g. XML/XSLT, JSON, OAI-PMH, JPEG2000) and experience managing server-side and/or client-side applications using Java, PHP, JavaScript, and/or HTML/CSS in a window and Linux environment is needed.
    • Deep knowledge of a variety of productivity applications, database systems, and graphic editors is preferred. General technological savvy and an ability to keep abreast of technological developments within the industry are integral for the role. Previous experience with an Enterprise Content Management system a plus.
    • Excellent written and interpersonal communication skills; keen attention to detail; strong organization skills; flexibility and resourcefulness; and ability to accomplish goals with limited resources in a fast-paced environment are essential.
    • An enthusiasm for classical music is highly valued.

    Please submit a resume and a cover letter along with your salary expectations to resumes@nyphil.org.

    No phone calls, please.

    Although we appreciate your interest, we will only contact applicants we are considering for interview.

  • Tuesday, January 29, 2019 9:05 PM | Laura DeMuro (Administrator)

    Project Digital Video Preservation Specialist

    (January 29, 2019)

    The National Jazz Museum in Harlem seeks a Project Digital Video Preservation Specialist to catalog, preserve, create metadata and upload to our Digital Asset Management System, all 208 of our Harlem Speaks oral history videos. These video recordings from our Harlem Speaks public interview series date back to 2004 and many are historic conversations with legendary figures in jazz reflecting on Harlem’s rich musical history.

    Participants have included bassist Ron Carter; drummers Chico Hamilton, Louis Hayes and Roy Haynes; pianists Hank Jones, Marian McPartland, Geri Allen, Dr. Billy Taylor and Cedar Walton; saxophonists Lou Donaldson, Paquito D’Rivera and Lee Konitz; and trumpeters Clark Terry and Joe Wilder.

    Equally important, our Harlem Speaks collection includes interviews with non-musicians who have been heavily involved in jazz. This includes stage managers, spouses of jazz musicians, former dancers and employees from Harlem’s celebrated jazz venues. Many of these interviews are the only ones of their kind in existence. These remarkable stories help fill gaps in our understanding of the cultural and musical history of Harlem and of jazz.

    To Apply: Send Resume and Cover Letter to info@jmih.or

  • Tuesday, January 29, 2019 9:03 PM | Laura DeMuro (Administrator)

    Museum Project Assistant (Temporary)

    (January 29, 2019)

    Description of Work:

    The Klein Antisemitica Collection – one of the largest private collections of antisemitic objects – contains more than 2400 individual items, including posters, drawings, prints, periodicals, pamphlets, books, ephemera, and three-dimensional objects. In preparation for digitization by a vendor, the Project Assistant will create a complete item-level inventory of the collection, retaining the original arrangement of approximately 40 subject groups determined by the collector. As each group is inventoried, the Project Assistant will wrap and pack the two-dimensional objects for local shipping according to guidelines determined by project management. Of extreme importance is the careful handling of each item, maintenance of the original order of the items within the groups, great attention to detail in listing the spreadsheet data, and creating a packing list as each box is packed and numbered.

    To meet project deadlines, the Project Assistant must complete the inventory and packing in three weeks, listing a minimum of 160 items per day. If necessary, a Collections staff member will assist in the packing.

    Minimum Qualifications:

    ALA-accredited Master’s degree in library, archival or museum studies, or Master’s degree in liberal arts or humanities and successful completion of archival or museum training, or equivalent experience

    Experience creating an inventory of a collection, or creating Microsoft Excel spreadsheets with large amounts of data that must be accurate and complete in a museum, archives or library setting

    Ability to handle fragile documents carefully and maintain their current arrangement while listing and preparing for packing

    Experience working under tight deadlines

    Ability to work independently for much of the day

    Knowledge of Jewish studies, 19th and 20th century history, or European languages a plus

    Daily use of a computer

    Able to begin work between February 18th and February 25th


    Working as an independent contractor, compensation will be $30 per hour, 9:30 to 5:30 Monday through Friday for 3 weeks, with no withholdings and no benefits.

    To Apply: Send Cover letter and resume to humanresources@mjhnyc.org

  • Monday, January 21, 2019 4:51 PM | Laura DeMuro (Administrator)

    Project Manager, Voices from the Great Hall Digital Access Project
    (January 21, 2019)

    Hours: Full Time


    SUPERVISOR: Steven Hillyer, Project Director; Director, The Irwin S. Chanin School of Architecture Archive

    SCHEDULE: Full-time grant-funded, temporary contracted position from January, 2019 – July, 2020

    PROJECT: This project will bring to light numerous recordings of historically significant events, lectures, and cultural programs that have taken place on the stage of Cooper Union’s Great Hall, a destination for free speech, civic engagement, and a witness to the flow of American history and ideas since it opened in 1858. The project goals are to rehouse and survey the collection of over 3,200 reel-to-reel tapes, approximately 2,000 audio cassettes, approximately 100 audio-video tapes, and 50 vinyl recordings dating back to the 1930s; digitize and electronically preserve the recordings; digitize and catalog related photographs, ephemera, and text documents; establish an online database for the archive of newly digitized materials; and further disseminate the content through a Voices from the Great Hall podcast series.

    RESPONSIBILITIES: The Project Manager, working under the guidance of the Project Director, will be responsible for day-to-day project management and implementation as follows:

    Standards: review, with the Director, Processing Archivist, and project consultants, existing project standards, protocols, workflows, and quality control measures for archival processing and digitization; based on their feedback, finalize standards and compile them into a comprehensive project manual.

    Reporting: prepare progress reports tracking the project’s schedule, deliverables, and budget, for weekly meetings with the Director and project staff; compile quarterly assessments (including mid-term and final assessments) for review by the Director; draft all project reports as required by funders.

    Processing: Coordinate project workflow with Processing Archivist, who will conduct archival processing of audio media and audiovisual material.

    Cataloging: oversee and conduct item-level cataloging of the collection’s reel-to-reel tapes, audio cassettes, audio-video, and vinyl recordings; coordinate item-level cataloging of photographs, ephemera, and text documents housed in Cooper Union’s Library with library staff.

    Digitization: oversee and conduct on-site creation of master digital files and access derivates for photographic and text material; coordinate off-site digitization of audio and audio-video media and large format images; ensure the proper creation of technical and preservation metadata using JHOVE, Archivematica and other appropriate tools.

    Research: conduct research, with Director and Processing Archivist, on copyright and intellectual property matters related to all recordings, photographs, and project ephemera.

    Platform Customization: coordinate user-interface customization of the project’s CollectiveAccess platform with the Director and platform consultants (Whirl-i-Gig).

    Migration: coordinate migration of descriptive data and access derivative files into the project’s CollectiveAccess platform.

    Discovery Tools: author a folder-level finding aid and a collection-level MARC21 record using ArchivesSpace; submit discovery tools to relevant bibliographic utilities.


    Required – a Masters in Library Science (MLS) or equivalent degree; prior experience digitizing archival collections, including audio and audiovisual materials, for web-based public access; experience with item-level cataloging and metadata (descriptive, technical, preservation) creation; experience authoring discovery tools (MARC records and EAD finding aids); a high level of interpersonal skills and professionalism in dealing with faculty, students, staff, and the general public; proficiency with basic computer skills (Microsoft Office, Adobe Creative Suite, FileMaker Pro).

    Preferred – familiarity with ArchivesSpace, Archivematica, JHOVE, and other appropriate archival software; familiarity with an academic environment; prior experience with, knowledge of, or a strong interest in American and New York history, politics, social movements, and cultural events.

    This is a non-union position.

    The Cooper Union for the Advancement of Science and Art is an Equal Opportunity Employer.

    Submit resume and cover letter to:

    Human Resources

    30 Cooper Square, 7th Floor

    New York, NY 10003

    Or email to: hr@cooper.edu

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