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As a service to our members (and potential members) ART’s site will post jobs here as they come in. Postings will remain on the site for three months or until filled, whichever comes first.

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ART takes no responsibility for the postings placed here, nor will the organization play mediator between applicants and employers. If you wish to apply for a position, please follow the contact information listed in each posting, and good luck!

Current Openings 

  • Tuesday, October 09, 2018 6:33 PM | Laura DeMuro (Administrator)

    Processing Archivist - (Temporary) John Cotton Dana Library
    (October 9, 2018)

    Rutgers, The State University of New Jersey, is seeking a Processing Archivist for the John Cotton Dana Library in Newark, New Jersey. This position reports to the Associate Director of the Institute of Jazz Studies. The Processing Archivist will be working in the Institute’s archival collections performing the duties listed below. The Institute’s archival collections include music manuscripts, personal papers, photographs, memorabilia, and other materials.

    Among the key duties of this position are the following:

    • Receives, arranges, describes, preserves and creates finding aids using best practices and cutting-edge techniques.
    • Describes the contents of each collection using established archival practices.
    • May provide research consultation about the contents of collections, as appropriate.

    To Apply: Follow the instructions on the Rutgers posting. https://jobs.rutgers.edu/postings/76102

  • Sunday, October 07, 2018 8:36 PM | Laura DeMuro (Administrator)

    Transcription Coordinator
    (October 07, 2018)


    The Transcription Coordinator will work 35 hours per week for 10 months and will recruit, train and manage local volunteers and crowdsourced volunteers. These volunteers will transcribe the digitized, handwritten papers of John Torrey, a prominent, early American botanist.

    Specific Duties & Responsibilities:

    Describe the project and its goals in ways that stimulates the interest of potential volunteers

    Work with the NYBG volunteer office to recruit local volunteers

    Community management of all project volunteers

    Maintain an awareness of other similar projects and evolving best practices

    Enhance transcription guidelines for the Torrey project as required

    Actively engage with volunteers on social media channels such as Twitter and Facebook

    Gather transcription statistics

    Perform quality assurance on all transcription activities

    Upload transcribed text into target repositories

    Report problems experienced with the transcription portal

    Edit project metadata as required.


    Bachelor’s degree or equivalent. A library school degree or some library school coursework is preferred

    Some familiarity with the digital humanities is preferred

    Experience engaging with others on Twitter, Facebook and other social media channels on behalf of an organization

    Excellent organizational skills and the ability to work accurately and independently

    Strong interpersonal and communication skills

    Ability to write reports and blog posts on the transcription component of the project

    The ability to deliver presentations about the project in person and via web meetings

    Good computer skills including Google Sheets and navigating file systems on macOS and Windows


    To Apply: Please visit https://www.nybg.org/about/work-with-us/employment/?p=job%2FoL1d8fwR

  • Sunday, October 07, 2018 7:14 PM | Laura DeMuro (Administrator)

    Cataloger (part-time)
    (October 7, 2018)

    Brooklyn Historical Society seeks a part-time cataloger to create original and enhanced item-level MARC catalog records for our collection of printed materials in the integrated library system Aleph, an Ex-Libris product. The cataloger will be responsible for surveying relevant materials in the cataloging backlog, evaluating materials for weeding, rehousing, enhancing records, managing the physical location and storage of collections across multiple storage facilities, contribute to grant and board reports, and supporting other library-related activities. In addition, the cataloger will complete preservation and minimal conservation duties or supervise others to complete this work, participate in occasional public programs, and strategic planning, special projects, and other outreach activities for the Library & Archives. The cataloger will be responsible for maintaining the highest possible level of quality in cataloging practice for special collections consistent with BHS's and NYU's cataloging standards and the standards and policies of the Library of Congress and the OCLC bibliographic utility. As such, the cataloger will be asked to act as liaison with NYU Technical Services regarding our MARC records in NYU's system. The Cataloger reports directly to the Managing Director of Library & Archives to determine project workflows and priorities and establishing BHS’s cataloging manual that serves as both a training and reference tool.

    The cataloger will focus on two major initiatives currently in progress: Portal to the Past: Creating Brooklyn Historical Society's Digital Map Collection is a project funded by the National Endowment for the Humanities and will increase public access to the institution’s extensive collection of flat and folded maps through conservation, digitization, record enhancement, and the creation of a web-based portal. The project continues through September 2019 and the cataloger is responsible for supervising a part-time Map Assistant who will enhance MARC records with GIS and prepare maps for conservation and digitization. The cataloger will contribute to the creation of the map portal.

    Revealing Long Island History is a project funded by the Robert D. L. Gardiner Foundation to exponentially increase public access to the institution’s vast collection of Long Island materials through processing, cataloging, conservation, digitization, and the creation of a web-based Long Island History Portal. The project continues through October 2020 and the cataloger is responsible for cataloging materials that fall within the scope of the project.

    Required Qualifications:

    • ALA-accredited MLS
    • 1 - 2 years professional cataloging experience
    • Demonstrated experience with RDA, AACR2, MARC21, LC Classification, LCSH, LCRIs
    • Cataloging components of OCLC, and local integrated online library systems;
    • Authority control
    • Ability to work independently
    • Strong organization and time-management skills; attention to accuracy and detail is essential
    • Ability to work in library stacks in cold temperatures (60-65 degrees Fahrenheit) for up to an eight-hour workday, five days a week

    Preferred Qualifications:

    • 3-4 years post-MLS cataloging experience
    • Experience cataloging cartographic materials
    • Experience handling and cataloging historic periodicals
    • Knowledge of DCRM(B)
    • Experience using Ex Libris’ integrated library system, Aleph.


    Position is 2-3 days/week at an hourly rate of $25-30/hour dependent on experience and qualifications. Position term begins November 1, 2018 through September 2019 with the possibility of extension. Benefits include sick leave and 401k contribution totaling 3% after 12 months and 1000 hours of continuous employment.

    To Apply

    Please send a cover letter and resume to library@brooklynhistory.org. The subject line of the email should read: [last name] – Cataloger. Applications will be reviewed immediately. No phone calls please.

    About Brooklyn Historical Society and The Othmer Library

    BHS' Othmer Library and archives house the most comprehensive col¬lection of Brooklyn-related materials in the world. In 1993, the U.S. Department of Education designated the Othmer Library as a “major research library” under Title II-C of the Higher Education Act. Today the collection includes more than 100,000 books and pamphlets, 60,000 photographs and prints, 2,000 feet of archival collections, and more than 2,000 maps and atlases. These materials include family histories, rare books, periodicals, serials, journals, personal papers, institutional records, and oral histories that document Brooklyn's many different ethnic groups and neighborhoods.

    We draw from these holdings to create interpretive exhibitions that prompt students, scholars and members of the general public to reconsider the fundamental facts of history in light of primary source documents and artifacts. BHS serves almost 80,000 people annually by providing opportunities for civic dialogue and community engagement for children and adults through exhibit tours, public programming, research opportunities, educational programs for New York City students, and professional development workshops and written curricula for teachers.

    The Brooklyn Historical Society is dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, the presence of any mental, physical, or sensory disability, sexual orientation, or any other basis prohibited by federal or state law.


  • Thursday, October 04, 2018 9:43 PM | Laura DeMuro (Administrator)
    Curator for Tamiment-Wagner Collections

    (October 4, 2018)

    The New York University Division of Libraries seeks a Curator for Tamiment-Wagner Collections in its Special Collections Department. The successful candidate will have deep knowledge of the history of radical politics and labor, a strong and well-documented commitment to public service librarianship, a record of teaching and scholarship relevant to the Tamiment-Wagner collections, an understanding of information technology and its implications for libraries and archives, and an ability to bring vision and strategic thought to the development of the collections and their use by students and scholars. The incumbent will also develop and administer an extensive array of public programming, including forums, seminars, and other events related to our collections.

    The Curator for Tamiment-Wagner Collections will have primary responsibility for development of the Tamiment collections and will work with in-kind donors, build extensive relations with a variety of clientele ranging from students and faculty to a wide array of visiting scholars. Working with the Head of Special Collections the incumbent will engage in significant fund raising, grant writing, and project development. Under the direction of the Head of NYU Special Collections, the incumbent will collaborate with colleagues in the development and operation of a unified service and collection facility that is presently being constructed on the second and third floors of Bobst Library and planned to open in Fall 2019, bringing together students and scholars using all of NYU’s rare holdings.

    This tenure-track librarian position reports to the Head of NYU Special Collections and is a member of the Libraries Department Managers Group.

    Librarians play a key role in the educational mission of NYU by establishing strong relationships with faculty and students, and connecting them to the services, content, and tools that meet their research, teaching, and learning needs. They participate in Libraries-wide committees and in professional activities outside of NYU and monitor developments and best practices in academic librarianship.

    At the Division of Libraries, we are proud of our organizational culture and we are committed to building and sustaining a diverse, inclusive, and equitable organization that supports a sense of belonging for the staff and communities we serve. For more about our values, see http://library.nyu.edu/about/general/values/

    About the Tamiment Collections

    The Tamiment Collections encompass one of the finest research resources in the country documenting the history of radical politics: socialism, communism, anarchism, utopian experiments, the cultural left, the New Left, and the struggle for civil rights and civil liberties. Utopian experiments, women's movements, and other forms of radical activity are well-documented in the growing collections. Although the focus of Tamiment holdings is the United States since 1865, Great Britain, Canada and other foreign countries are well-represented in the collections. The four primary components of the Collections are:

    Political Radicalism: Tamiment holds the official archives of the Communist Party, USA, and the Daily Worker newspaper, the Abraham Lincoln Brigade, the Socialist Party, and the Democratic Socialist of America, as well as the papers of Eugene Debs, James and Esther Jackson, Michael Harrington, and Howard Zinn (https://guides.nyu.edu/c.php?g=276867&p=1846310).

    Labor: Tamiment is the official repository of New York City’s Central Labor Council and holds the archives of many of its unions, including UAW District 65, the United Federation of Teachers, and AFSCME District Council 37 (https://guides.nyu.edu/labor).

    Cold War: Tamiment holds many collections relating to the Cold War and its effect on U.S. society. These holdings include the papers of the Nation magazine, Phillip Agee, Howard Zinn, Alger Hiss, and the film archive of Estela Bravo (https://guides.nyu.edu/coldwar).

    Archives of Irish America: The Archives of Irish America is part of the Tamiment Library. This important collection documents the Irish Diaspora in America, its relationship to the American labor movement, to New York City history, and to American culture and society in general. The collection includes the Mick Moloney Irish-American Music and Popular Culture Collection, one of the largest collections in the U.S. for the study of Irish-American music and popular culture (https://guides.nyu.edu/c.php?g=276867&p=5445936).

    About NYU Libraries

    Libraries at New York University serve the school’s 40,000 students and faculty and contain more than 5 million volumes. The Libraries supports NYU’s vision to become the first true Global Network University by collaborating with and providing services to our 11 global academic centers and our “portal campuses” in Abu Dhabi and Shanghai. New York University Libraries is a member of the Association of Research Libraries, the OCLC Research Library Partnership, and the HathiTrust. The Libraries participate in a variety of consortia and collaborate closely with Columbia University Libraries and the New York Public Library through the Manhattan Research Library Consortium. View NYU Libraries Mission and Strategic Plan: https://sites.google.com/nyu.edu/stratplan/



    • Minimum one graduate degree (master’s level or higher) for consideration. A second graduate degree will be required for tenure review. One of the two graduate degrees must be an ALA-accredited MLS or equivalent.
    • Demonstrated understanding of the operation of special collections and the role they play in the mission of a large and complex research library.
    • A deep understanding of the fields of scholarship served by the Tamiment Collections and with important issues and current trends in those fields of research.
    • Strong communications and interpersonal skills;
    • Demonstrated experience in teaching and working closely with students at the undergraduate and graduate levels
    • Demonstrated creativity in collaborative program and project development;
    • Demonstrated commitment to public outreach and service to a diverse user population.


    • Demonstrated ability in library and archives collection development, in building relationships with donors and sponsors;
    • Candidates with strengths in multiple fields, and with demonstrated leadership in one or more of them, are preferred.
    • A high degree of facility with technologies and systems germane to the 21st century library.

    Salary/Benefits: Tenure track faculty status and an attractive benefits package, including five weeks annual vacation. Salary is commensurate with experience and background.

    EOE/AA/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity

    To ensure consideration, submit your CV and letter of application, including the name, address, telephone number, and email of three professional references. Applications will be considered until the position is filled. https://apply.interfolio.com/55456

  • Wednesday, October 03, 2018 10:38 PM | Laura DeMuro (Administrator)

    Digitization Consultant
    (October 03, 2018)

    The New York Academy of Medicine Library is currently looking for a consultant to work on our mass digitization project, Public Health in America, 1911-1968. Collections in the project include the Committee on Public Health of the New York Academy of Medicine: Correspondence, Reports, and Documents, 1911 – 1968, the Library of Social and Economic Aspects of Medicine of Michael M. Davis, 1920-196 , and selected publications from the Health Reports Collection. The consultant will provide pre-digitization services for all collections, including creating a new finding aid for the Michael Davis collection, barcoding archival material for tracking, conducting condition assessment, packing and shipping material for digitization, and other tasks as necessary to prepare and send materials to the digitization vendor. The consultant will also provide post-digitization services that include unpacking returned materials and conducting post-digitization condition assessment.

    Essential Duties and Responsibilities:

    • Create a finding aid for the Michael Davis collection and work with the Historical Collections Librarian to re-order the archival collection
    • Conduct condition assessment of materials pre- and post- digitization
    • Barcode and check-out materials from the online catalog
    • Organize and pack materials for shipping to the digitization vendor
    • Track materials throughout the process


    • Experience handling archival material and creating finding aids.
    • Excellent communication and organizational skills.
    • Knowledge of online library catalog systems and working knowledge of technology, including Excel.
    • Ease and proficiency working in digital library settings.
    • Ability to lift library materials weighing up to 30 lbs.

    Education and Experience:

    • A bachelor’s degree
    • One to two years of experience in a library setting, including knowledge of technology, and online library catalog systems. A library student working toward the MLS degree is preferred.




    New York, NY

    To Apply

    Please send an e-mail with your qualifications and resume to rnaughton@nyam.org

  • Wednesday, October 03, 2018 10:36 PM | Laura DeMuro (Administrator)

    Archive Assistant
    (October 03, 2018)

    Pace Gallery is seeking an organized Archive Assistant to join our Research & Archives Department. Reporting to the Research & Archives Director, s/he will process, arrange, and describe archival materials. The Archive Assistant will prepare and update finding aides, create and maintain digital archive collections, including application of appropriate metadata. S/he will promote the use of collection through a variety of outreach methods, and will collaborate with all gallery locations and departments to support curatorial and marketing initiatives.


    • Process, arrange, and describe materials in all formats in accordance with professional standards and best practices.
    • Prepare finding aids and collections guides.
    • Locate and pull documents, photographs, and other materials.
    • Provide support to curatorial, marketing, and other departments to support programs and exhibitions requiring archive material.
    • Participate in development of various ways to use and promote the collections through exhibitions (includes online), presentations, the Web, and social media.
    • Prepare reports and maintain statistics.
    • Provide reference/research services to all staff and visiting researchers.
    • Support digital content management; participates in digitization initiatives projects and collection development.
    • Attend and participate in staff meetings and departmental planning.
    • Keep current with professional literature and participates in library / archive organizations.
    • Other duties as assigned.

    Knowledge and Skills:

    • Ability to work independently, handle multiple projects simultaneously, and manage time efficiently.
    • Experience working with archival and library collections.
    • Experience developing digital collections and employing digitization practices.
    • Knowledge of various metadata standards and controlled vocabularies such as Library of Congress, Art and Architecture Thesaurus (AAT), and Dublin Core.
    • Excellent organizational skills with attention to detail.
    • Knowledge of Modern, Post-War, and Contemporary Art.
    • Understand US copyright law and fair use practice.
    • Proficient in Microsoft Office suite (Word, Excel, PowerPoint, and Outlook). Knowledge of Adobe Photoshop preferred.
    • Responds positively to organizational change.

    Preferred Qualifications:

    • Master’s degree in Library Science from an accredited program required.
    • 2–3 years of relevant experience.
    • Undergraduate degree in Art History, Museum Studies, or a related field.
    • Self-motivated, ability to work both independently and with multiple departments in a fast-paced environment.

    To Apply: Please send Cover letter and Resume to jobs@pacegallery.com

  • Monday, October 01, 2018 8:28 PM | Laura DeMuro (Administrator)

    Cultural Assets - Associate Collection Manager
    (October 1, 2018)

    About Us

    Tracing the arc of Girl Scouts, the Cultural Assets Department envisions leveraging the Collection toward innovative, fully sensory and inspiring public engagement experiences, as well as toward actively promoting opportunities to explore, research, write, speak, and exhibit aspects of the organization’s dynamic history and its future-filled potential. Grounded in core principles of leadership — observation, responsibility, preparedness, introspection, and imagination — a primary objective of leveraging the Collection is to ensure all girls and visitors see themselves reflected in GSUSA and are inspired to find their own passion.

    As a member of the Cultural Assets Department, the Associate Collection Manager will assist in the identification, documentation, and stewardship of the broad and extensive Collection; work to raise the profile of the Collection; continue the modernization of access to the Collection utilizing digital technology and information management techniques.

    You Will

    • Assist in the operational management of the Collection of GSUSA with the aim of leveraging it to elevate the mission and core values of Girl Scouting.
    • Assist in leveraging the Collection in the cultivation of potential donors to GSUSA in close collaboration with Fund Development, as required.
    • Aid in the expansive stewardship and management of the Collection, located across GSUSA sites: the Juliette Gordon Low Birthplace, the Edith Macy Conference Center, and GSUSA headquarters.
    • Work to document and manage the Collection through accessioning, processing, arrangement, description, and cataloging by utilizing GSUSA’s collection management software, Collective Access, insuring expanded access to internal and external stakeholders.
    • Create content utilizing the Collection, such as online galleries, interactive maps, and crowdsourcing projects through the Collective Access public front-end site.
    • Supervise digitization projects of key collections.
    • Assist in managing acquisitions (gifts, bequests, and purchases) and incoming/outgoing loans (exhibitions, legal agreements, shipping and storage); manage accession records and other related materials.
    • Supervise implementation of preservation and conservation plans for the Collection.
    • Support fine arts insurance research and other related efforts, and supervise collection appraisals and insurance programs.
    • Support Office of General Counsel with discovery, general research, and intellectual property matters, as required, as well as other GSUSA department requests on special projects relating to the Collection.
    • Respond to general public inquiries on Collection-related issues.

    You Need

    • MA/MS in Library and Information Science, Archives, Records Management, Museum Studies, American history, or a related field.
    • A minimum of 5 - 7 years of relevant or transferable experience with demonstrated excellence in archival, curatorial or museum collections management activities.
    • Demonstrated knowledge of archival, museum, conservation, and collecting practices, adhering to and promoting best practices, innovations in the field, and adherence to principles of discretion and confidentiality.
    • Demonstrated knowledge of processing and cataloging collections, including controlled vocabularies, authority records, taxonomies, and content standards.
    • Demonstrated proficiency and experience in customer service with high standards of timeliness and responsiveness.
    • Demonstrated experience implementing a records and information management program and knowledge of best practices in the field.
    • Excellent written and verbal communication skills.
    • A demonstrated commitment to excellent customer service, including courteous and effective interaction with external stakeholders, i.e. Girl Scout Councils and Troops, other organizations, and the general public.
    • Demonstrated experience calmly, flexibly, and successfully planning and organizing work to meet deadlines, unpredictable business needs, and/or multiple and changing priorities willingness — often under pressure —while keeping up with high work volume and a fast pace.
    • High-level computer skills and proficiency in Microsoft Office Suite, as well as collection management data systems, such as Collective Access.
    • Demonstrated understanding and commitment to the values and mission of GSUSA.
    • A solid work ethic, with a desire to continue learning, growing, and developing new skills on the job.
    • Some travel may be required.

    Girl Scouts of the USA is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

    To apply: Go to https://careers-girlscouts.icims.com/jobs/1276/cultural-assets---associate-collection-manager/job

  • Thursday, September 27, 2018 6:22 PM | Laura DeMuro (Administrator)

    Assistant Research Scholar: Cold War Collections Project Archivist
    (September 27, 2018)

    The Archival Collections Management Department at New York University seeks a skilled and knowledgeable professional for a 3 year, temporary Project Archivist appointment. The position is based in the Archival Collections Management Department (ACM) of Knowledge Access and Resource Management Services (KARMS), a unified archival technical services department supporting NYU’s archival repositories. The Cold War Collections Project Archivist will accession, process, and describe new and existing Cold War era collections in the holdings of the Tamiment Library and Wagner Labor Archive. The incumbent’s work will be done in support of Tamiment’s Center for the United States and the Cold War, and will align with the research and curatorial needs of the Center’s fellows and curators.

    New York University’s Center for the United States and the Cold War is a community of scholars, students, activists, and concerned citizens working on projects relating to the Cold War. Based in the Tamiment Library, one of the United States’ most important special collection documenting the history of radical politics and labor in the United States, the Center’s mission is to reassess the standard Cold War narrative by situating it within the wider context of the struggle for social and political change whose origins go back well before World War II. The Center awards travel grants, dissertation, and post-doctoral fellowships for projects using the Tamiment Library’s collections; sponsors a seminar for scholarly work in progress, and organizes occasional conferences, lectures, book talks, and film screenings.

    Under the general supervision of the Accessioning Archivist, the successful candidate will:

    • Arrange or oversee arrangement of archival records in accordance with accepted archival standards. Describe or oversee description of archival collections according to archival standards in the repository's collections management database and publish EAD-encoded finding aids on the web. Prepare records for export in MARC format to the library's online public access catalog.
    • Accession new collection materials. Faithfully and independently represent administrative, legal, and descriptive information about new materials in collection management systems according to documented standard practices. Provide professional judgment for appraising the ongoing research value of new collections. Assign routine accessioning tasks to graduate students and supervise their work. Stabilize materials and provide description in a timely manner.
    • Ensure completion of collections management and control activities, including collections assessment, stacks maintenance, coordinating preservation and reformatting activities with appropriate library departments, and collecting workflow, use, and other statistics about the collections.
    • Participate in unit-wide meetings and planning; other duties as assigned. Provide expert reference assistance to faculty, students, and external visitors at reference desk (e.g. present archival materials to scholars; provide information on holdings) and via email, telephone, and mail.

    At the Division of Libraries, we are proud of our organizational culture and we are committed to building and sustaining a diverse, inclusive, and equitable organization that supports a sense of belonging for the staff and communities we serve. For more about our values, see http://library.nyu.edu/about/general/values/

    About NYU Libraries

    Libraries at New York University serve the school’s 40,000 students and faculty and contain more than 5 million volumes. The Libraries supports NYU’s vision to become the first true Global Network University by collaborating with and providing services to our 11 global academic centers and our “portal campuses” in Abu Dhabi and Shanghai. New York University Libraries is a member of the Association of Research Libraries, the OCLC Research Library Partnership, and the HathiTrust. The Libraries participate in a variety of consortia and collaborate closely with Columbia University Libraries and the New York Public Library through the Manhattan Research Library Consortium. View NYU Libraries Mission and Strategic Plan: https://sites.google.com/nyu.edu/stratplan/

    Knowledge Access and Resource Management Services facilitates the teaching, learning, and research endeavors of the Libraries’ user communities through processes and services in program areas that include library acquisitions, serials and electronic resource management, knowledge access design and development, archival collections management, and metadata production and management. In collaboration with our colleagues in Collections and Research Services, Public Services, Libraries IT Services, and Digital Library Technology Services, KARMS has primary leadership responsibility for knowledge access via the Libraries’ dynamic, integrated discovery and access systems. In addition to serving NYU’s central libraries, institute libraries, and global sites, KARMS provides selected services to Research Library Association of South Manhattan member libraries and other affiliated libraries.



    • Master’s degree in Library & Information Science or Archival Studies, required.
    • Minimum 2 years of experience in arranging and describing archival collections, preferably in an archive of special collections in an academic or research library setting.
    • Demonstrated expertise in archival theory and practice; minimum of two years of experience applying this expertise in description and processing work, including applying minimal and basic processing strategies; two years of experience showing mastery in the use and application of DACS, ISAD (G), EAD, ISAAR-CPF, EAC-CPF, MODS, METS, MARC, LCSH, LCNA, AACR2, RDA, and other library and archival descriptive and content standards.
    • Minimum two years of experience in the expert use, maintenance, and support of automated archival collections management systems (ArchivesSpace or its predecessors). Knowledge of basic preservation and conservation issues as they relate to archival collections. Knowledge of rights administration and management issues for archival collections.
    • Superior written and verbal communication skills; excellent interpersonal skills, demonstrated ability to work collegially within and across organizations; great attention to detail; demonstrated ability to manage time and tasks and complete projects in a timely manner.


    • Strong working knowledge of EAD and XML, including experience with XML schemas and the use of XML editors and the manipulation of metadata across systems and platforms, highly preferred.
    • Subject expertise mid 20th Century American history is highly preferred.
    • Master’s degree in secondary discipline related to the collection holdings, preferred.

    Salary/Benefits: Attractive benefits package including tuition remission and generous time off. Salary commensurate with experience and background.

    EOE/AA/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity

    To ensure consideration, submit your resume and letter of application, including the name, address, and telephone number of three references to: https://apply.interfolio.com/54054 Applications will be considered until the position is filled.

  • Thursday, September 20, 2018 5:37 PM | Laura DeMuro (Administrator)

    Digital Archives Metadata Intern
    (September 20, 2018)

    The Municipal Archives of the NYC Department of Records & Information Services seeks a Digital Archives Metadata Intern to work on a project related to the cleanup and standardization of metadata describing digital objects. The Archives is upgrading its digital infrastructure to a new open-source Digital Platform and data cleanup and standardization is required in preparation for the upgrade. This internship is unpaid but can be completed for course credit.

    The Digital Archives Metadata intern position calls for a technically savvy individual who ideally has had previous experience working with digitization, archival documents, and/or archival and library metadata standards. Qualified candidates will also be detail-oriented, organized, and accustomed to working independently in an environment that handles focused and repetitive tasks which require a balance of efficiency and accuracy.

    Required Skills:

    • An understanding of and familiarity with modern archival and/or information science theory, standards, and practices and their implementation
    • The ability to perform quality audits on metadata in Microsoft Access and/or Excel and make recommendations to increase the quality and standardization of metadata to modern archival and library standards
    • Ability to set and meet goals and milestones

    Preferred Skills:

    • Working towards or recently completed a Master’s Degree in Archival Studies or Library & Information Sciences
    • Advanced knowledge of Microsoft Excel
    • Knowledge of the New York City geography and history
    • Previous experience working with digital asset management systems

    To Apply: Please send Resume to Recruit@records.nyc.gov

  • Tuesday, September 18, 2018 6:15 PM | Laura DeMuro (Administrator)

    Archives Assistant
    (September 18, 2018)

    Part-time up to 28 hours/week

    Temporary, anticipated up to 2 years


    The Frick Collection is an art museum consisting of more than 1,400 works of art from the thirteenth to the nineteenth century, displayed in the intimate surroundings of the former home of Henry Clay Frick. The residence, with its furnishings and works of art, has been open to the public since 1935. The Frick Art Reference Library is an internationally-recognized research library that serves as one of the most complete resources for the study of Western art. Founded in 1920, the Library today holds more than one million study photographs, 285,000 books, 80,000 auction catalogs, and 2,250 periodical titles. It is open to interested individuals from all over the world.


    Major responsibility of this position is assisting the Archives staff in preparing archival collections for a move to off-site storage. Rehouse, organize and interfile archival material, create collection- and item-level inventories, and label and barcode boxes. The person in this position may also assist with reference queries, administrative duties, and other archival projects as needed. Frequent lifting to the waist of boxes weighing up to forty pounds.


    Undergraduate degree required. Additional consideration will be given to candidates possessing a Master’s Degree in Library/Information Science or enrolled in a Master’s Degree program with an archival component. Previous experience in an archival setting is desired, as is general knowledge of current trends and emerging technologies in libraries and archives. Candidates should be able to work both independently and collaboratively with other team members. Knowledge of Word and Excel required.


    Monday through Friday, work schedule to be determined. Compensation is $25.00/hour.


    All employees of The Frick Collection may access free or discounted admission to most of New York’s finest museums. Additionally, we provide employees and volunteers with a discount on Museum Shop purchases and an on-site discounted employee dining service. Part-time employees are also eligible to accrue sick leave in accordance with the New York City Earned Sick Time Act. The Frick Collection offers a beautiful and pleasant work setting and an excellent opportunity to appreciate some of the world’s finest works of art.

    To apply, please send cover letter and resume to:

    Chief, Archives and Records Management


    The Frick Collection

    1 East 70th Street

    New York, NY 10021

    Include “Archives Assistant” in subject line of email. No phone calls, please.

    Equal Employment Opportunity has been, and will continue to be, a fundamental principal at The Collection, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, national origin, age, marital status, alienage or citizenship status, sexual orientation, disability, pregnancy, military status, creed, genetic predisposition or carrier status or any other protected characteristic as established by law. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. This description shall not be construed as a contract of any sort for a specific period of employment.

questions? communications@nycarchivists.org
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