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As a service to our members (and potential members) ART’s site will post jobs here as they come in. Postings will remain on the site for three months or until filled, whichever comes first.

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Please update your information with us when necessary – if a position has been filled, kindly inform the jobs list coordinator so the posting can be removed. If three months has expired since your job was posted, and you would like to continue to advertise the job, let us know.  Please contact the jobs list coordinator with any new information or other issues at jobs@nycarchivists.org.

ART takes no responsibility for the postings placed here, nor will the organization play mediator between applicants and employers. If you wish to apply for a position, please follow the contact information listed in each posting, and good luck!

Current Openings 

  • Thursday, June 22, 2023 8:50 PM | Laura DeMuro (Administrator)

    Reference and Instruction Associate

    (June 22, 2023)

    Position Title - Reference and Instruction Associate

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Head of Reference

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $56,000 - $65,000

    The Division of Libraries at New York University (NYU) seeks a Reference and Instruction Associate in the Reference Services Department, which resides in the Teaching, Learning, and Engagement sub-division. This role will provide a variety of reference and instructional services to library patrons in person and remotely, and will report to the Head of Reference, Alyssa Brissett.

    This position has a fast closing, and we will begin reviewing applications about two weeks from posting.

    The search panel welcomes your questions and interest. Please contact HR Specialist Deborah Caesar with any questions: deborah.caesar@nyu.edu

    Duties include:

    Supporting the coordination of reference services at Bobst Library, including scheduling, assessment, and maintenance of virtual and in-person services

    Collaborate with fellow Reference & Instruction Associates in coordinating ongoing workshops, outreach and engagement to students related to library resources

    Staffing desk and virtual reference services

    Participation on the Core Instruction team led by the Undergraduate & Instructional Services department, to provide information literacy classes.

    Assist with content development for departmental website, online research guides, and other instructional materials (e.g. tutorials)

    Committee work that supports the Division of Libraries' values of inclusion, diversity, equity, belonging, and accessibility

    Qualified applicants will have some evening and weekend availability.

    In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $58,500.00 to USD $67,442.82. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.

    To Apply: Please go to https://uscareers-nyu.icims.com/jobs/12177/reference-and-instruction-associate/job?hub=10

  • Wednesday, June 21, 2023 10:15 PM | Laura DeMuro (Administrator)

    Project Archivist

    (June, 21, 2023)

    Position Title - Project Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director of Collection Services

    Position Type - Full-time, term

    Benefits - Yes

    Salary Range - $45,000 - $55,000

    The salary range for this position is $55,000-$57,000, based on experience.

    The Center for Jewish History seeks a full-time Project Archivist on a multi-year National Endowment for the Humanities archival processing grant. Reporting directly to the Director of Collection Services, the Project Archivist will arrange, describe, and preserve institutional records in accordance with professional best practices and guidelines; partner with the Center and partners’ archives staff to determine project priorities, evaluate potential access restrictions, and resolve arrangement questions; recommend the selection of materials for digitization; assist with quality assurance procedures for digital assets; and create and edit finding aids in ArchivesSpace.

    This position will require that the archivist work on-site at the Center for Jewish History in Manhattan’s Union Square neighborhood. The term of the position is 24 months, with the possibility of extension.

    The salary range for this position is $55,000-$57,000, based on experience.


    Arrange and describe large collections of institutional records, including born-digital materials, in accordance with contemporary professional standards, vocabularies, and practices (e.g. DACS, AAT, MPLP) as well as local guidelines for processing

    Rehouse collection materials and address preservation concerns as needed

    Create archival description in ArchivesSpace

    Note duplicative or non-archival documentation that may be eligible for deaccession

    Attend all project meetings and prepare biweekly progress updates

    Perform quality assurance reviews to ensure accuracy and completeness of work

    Contribute to project documentation on processing, encoding, and digital preservation

    Collaborate and maintain collegial relationships with the Center and partner staff

    Required Qualifications

    Master’s degree from an ALA-accredited library school or similar graduate-level training, such as archival studies

    1-3 years of processing experience, preferably on large institutional collections, applying MPLP methodology

    Knowledge of archival theory, practice, and standards (especially DACS and MPLP)

    Strong awareness of information technologies appropriate to archives

    High capacity for processing large collections and creative problem-solving

    Adept at prioritizing work and meeting multiple deadlines

    Ability to work flexibly, independently and collaboratively in a complex organizational environment comprised of diverse constituencies

    Ability to lift/move 40-pound boxes

    Capacity to communicate effectively, both verbally and in writing

    Superb writing, proofreading, and editing skills

    Preferred Qualifications

    Reading knowledge of Yiddish, German, Hebrew, or other Central or Eastern European languages

    Familiarity with 20th-century Jewish history

    Experience with or coursework in digital media and born-digital files in archival collections

    Willingness and ability to research and apply new technologies, in particular for born-digital materials

    Experience with ArchivesSpace

    Company Benefits

    15-21 federal and religious holidays off each year in addition to generous vacation, sick, and personal days

    Full health benefits (medical, dental and vision) with minimal employee contributions

    Free life insurance and long-term disability coverage

    Flexible spending account and commuter benefits

    Generous 403b retirement benefits

    Additional Information

    Position Type: Full-time

    Position FLSA Status: Exempt

    Overtime: Not eligible

    Frequency: Generally 5 days/week, Monday-Friday

    Virtual/Remote or In-Office: In-office

    The Center for Jewish History is committed to diversity and inclusion. Qualified individuals who bring diverse perspectives to the workplace are especially encouraged to apply.

    Review of applications will begin immediately. To apply for the position, please submit cover letter, resume, and contact information for three references to Andrey Filimonov, Director of Collection Services, at afilimonov@cjh.org. Applications will be accepted until the position is filled. No phone calls please.

  • Tuesday, June 13, 2023 7:34 PM | Laura DeMuro (Administrator)

    Archives Assistant 

    (June 13, 2023)

    Position Title - Archives Assistant

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director of Archives

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $56,000 - $65,000

    The Robert Rauschenberg Foundation expands the legacy of artist Robert Rauschenberg (1925–2008), who believed strongly in the power of art as a catalyst for social change. The Foundation supports research, institutions, and artists that embody the same collaborative, inclusive, and multidisciplinary approach that Rauschenberg exemplified in both his art and philanthropic endeavors.

    As part of its stewardship of Rauschenberg’s artistic legacy, the Rauschenberg Foundation cares for, manages, and provides access to the Robert Rauschenberg Foundation Archives, which consists of several collections forming the most comprehensive body of information on the artist’s life and career. The Archives Assistant, working under the Director of Archives and with the Digital Asset Specialist, assists in the preservation of, cataloging of, access to, and use of the Archives, with a focus on supporting research and Foundation initiatives. The ideal candidate will have strong written and verbal skills, an attention to detail, ability to change tasks as needed, an interest in working with researchers and the public, and an enthusiasm for learning all aspects of archival practice. This is an onsite, full-time hourly position.


    -Assists in providing reference services including back-up support monitoring researchers on-site and pulling/reshelving materials.

    -Assists with digitization reference requests and projects including scanning, cataloguing, and creating researcher PDFs as needed.

    -Assists in database cleanup including additional metadata, researching rights, and/or linking related records.

    -Assists in maintaining the library including the cataloguing, circulation, and care of library materials.

    -Provides archival processing support. May include arrangement and description of archival materials as assigned; re-housing and applying basic preservation measures when appropriate; creating and updating database records and finding aids.

    -Provides content for website and social media, as needed.

    -Assists with class visits and tours, as needed.

    -Supports archives department, as needed.


    -Bachelor’s degree and coursework in Library and Information Science, a related field, or at least one years’ experience in a professional setting.

    -Knowledge of or interest in professional standards and best practices for archives, metadata standards, and controlled vocabularies.

    -Knowledge of or interest in 20th Century art.

    -Proficiency and ease with Mac-based computer systems.

    -Experience with ArchivesSpace and/or FileMaker Pro databases a plus.

    -Experience with image scanning and digitization a plus.

    -Excellent written and oral communication skills; excellent time management skills; detail-oriented approach.


    -Requires the ability to use a computer and office equipment traditionally found in office settings.

    -The ability to move items weighing up to 40lbs for various needs.

    -The ability to traverse stairs and ladders.

    -Requires the ability to work in multiple locations.


    As an equal opportunity employer and in our commitment to creating an equitable and inclusive work environment, the Rauschenberg Foundation strives to attract a diverse mix of talented people. Individuals from historically underrepresented backgrounds in arts organizations are strongly encouraged to apply.


    Compensation is $55,000 – $60,000 annually, commensurate with experience and includes a competitive benefit package.


    Please email letters of interest, including salary expectations, along with your cover letter, resume, and three professional references to employment@rauschenbergfoundation.org. Please indicate “Application for Archives Assistant” in the subject of your email.

    The application deadline is Friday June 30, 2023. Qualified candidates may be contacted prior to the deadline.


  • Saturday, June 10, 2023 11:22 PM | Laura DeMuro (Administrator)

    (June, 10, 2023)

    Position Title - ARCHIVES ASSISTANT, G4

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)-Information Management Officer

    Position Type - Full-time, term

    Benefits - Yes

    Salary Range - $56,000 - $65,000

    The salary for the position is 59-84k (Gross), depending on the step assigned based on experience.

    Org. Setting and Reporting

    This position is located within the Archives Management Unit (AMU), Archives and Records Management Section (ARMS), Facilities and Commercial Activities Service (FCAS), Division of Administration (DOA) in the Department of Operational Support (DOS).

    The Department of Operational Support was established to provide operational advisory services to operating entities across the Secretariat, including other departments, offices-away-from headquarters, field missions, and regional commissions.

    The Facilities and Commercial Activities Service (FCAS) operates the Headquarters complex, striving to provide effective and efficient planning, management, maintenance and operation for all existing physical facilities and assets at the United Nations (UN) Headquarters, New York. FCAS also supports office and conference facilities, property management, travel and transportation services, archives and records management, mail and pouch operations, catering, giftshop and the United Nations Postal Administration (UNPA).

    The Archives and Records Management Section (ARMS) manages and preserves UN historical archives. Provide access to UN Archives to Member States, Staff and the public at large, both online through the archives portal https://archives.un.org and ARMS research room.

    The incumbent reports directly to the Information Management Officer in the Records Management Unit.


    Within delegated authority, the Archives Assistant will be responsible for the following duties:

    • Facilitates the accession of non-current records by delivering boxes and forms to transferring offices; instructing offices in the completion of forms and packing procedures; picking up boxed materials and storing them in temporary areas at Headquarters (HQ) and monitoring United Nations drivers and movers during the transfer of records between HQ and ARMS.
    • Facilitates intellectual control over transferred records by checking boxed files against transfer lists to assure correct arrangement and completeness, noting anomalies where necessary; sorting boxes in series order and assuring their correct arrangement on shelves; shifting boxes within storage area for archival processing or retrieval purposes; and making locational changes in the Archives and Records Management Section (ARMS) database.
    • Facilitates records disposal by separating scheduled from non-scheduled records according to instructions of the archives assistant; prepares disposable records for the carting facility; and witness records destruction.
    • Under guidelines established by United Nations or contractual archivist(s), removes defined ephemeral materials; review file titles and folder arrangement to assure conformity with the ARMS Description Manual or ad-hoc standards; refolders records and stamps new folders with location and other established identifiers; and enters folder, box, and series descriptors into the ARMS database.
    • Responds to internal requests by searching traditional findings aids and/or the ARMS database to locate records, retrieving files and generating microfilm, preparing loans for delivery to Secretariat offices.
    • Responds to external requests by assisting researchers in the completion of data and records request forms and delivering items requested, also requests from UN Staff, Member States, and the public.
    • Safeguards records by delivering security-classified records to the ARMS

    access/declassification officer for screening, verifying that internal requestors are authorized to receive loans, coordinating changes in the Authorized Users List with Human Resources Services Division (HRSD) and issuing clearances for separating staff with no outstanding loans.

    • Maintains accurate location records by registering charge-outs, loans and returns in the ARMS database and returning files to their original shelf locations. Using a barcode scanner and ARMS records management system, scans box label to control their physical movement.
    • Prepares reproduction orders and invoices, drafts transmittal letters for review of the archives assistant and signature of the Chief, ARMS, and hand-delivers remittances to the Cashier's Office.
    • Undertakes administrative functions relating to the daily operations of the unit, including maintenance of ARMS Central File at ARMS, IT and applications operations connected with requisitioning and contracts, maintenance of supply stores, arranging for the servicing of telephones and other technical equipment, and mail delivery and documents distribution; assumes other duties as assigned. Monitors the environmental controls and physical security of repositories.


    • Professionalism: Knowledge of archives/records management or registry work. Ability to undertake independent research, maintain records in a systematic fashion and to retrieve necessary materials with maximum speed and accuracy. Ability to identify and assess issues and develop accurate retrieval tools for relevant records. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
    • Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
    • Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.


    High school diploma or equivalent is required.

    Work Experience

    A minimum of three years of experience in documents/records management is required.

    Experience performing clerical functions is required.

    Experience working in a records or archives centre is desirable.


    English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.


    Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

    Special Notice

    • This position is temporarily available as soon as possible through 31 May 2024. If the selected candidate is an internal staff member of the UN Secretariat, the selection will be recorded as a temporary assignment.
    • While this temporary job opening may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
    • This position is subject to local recruitment pursuant to Staff Rule 4.4 of the United Nations Staff Rules. Applicants for General Service and related positions must be authorized to work in the country where the position is located. A staff member subject to local recruitment is not eligible for the allowances or benefits applicable to international recruitment.

    Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Having passed the Administrative Support Assessment Test [in English] at the United Nations headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International criminal tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

    “Applicants, who successfully go through a competitive recruitment process and are recommended for selection and/or inclusion in the roster of pre-approved candidates for subsequent job openings at the same level and with similar functions, may have their application information and roster status shared with other UN Organizations. Such applicants may be contacted by other UN Organizations for similar job openings, subject to the confirmation of their interest. Placement on the roster is no guarantee of a future selection.”

    • Staff members are not eligible to apply for the current temporary job opening if they are unable to serve the specified duration of temporary need before reaching the mandatory age of separation. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
    • Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

    At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

    United Nations Considerations

    According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

    Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

    Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

    The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

    Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

    The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

    Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

    To Apply Please go to https://careers.un.org/lbw/jobdetail.aspx?id=211004&Lang=en-US

  • Thursday, June 08, 2023 7:56 PM | Laura DeMuro (Administrator)

    Temporary Project Cataloger 

    (June 8, 2023)

    Position Title - Temporary Project Cataloger

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Andrew Lanset

    Position Type - Full-time, term

    Benefits - No

    Hourly wage range - $31 - $35

    The New York Public Radio Archives is currently engaged in a multi-year audio digitization project funded through the generosity of the Leon Levy Foundation. To help carry out this initiative, New York Public Radio seeks a temporary Project Cataloger/Technician to catalog our audio assets. The cataloger will start on July 1st and be expected to work a total of 1,875 hours in a 12-month period, including attending remote weekly staff meetings.

    Key Responsibilities

    The Project Cataloger will work remotely from xml documents, html documents, or spreadsheets alongside MP3 files to:

    • Add authority URLs to WNYC and WQXR assets
    • Add and enhance asset descriptions
    • Add Library of Congress name and subject headings for a variety of shows and older assets from the Municipal Archives WNYC collections and other collections


    • Experience using research tools such as ProQuest or Newspapers.com
    • Knowledge of New York City history
    • Experience in a broadcast facility, an Archive, or a similar cultural institution
    • MLIS or equivalent
    • Highly organized and detail-oriented
    • Deep familiarity with Library of Congress Subject Headings and Name Authorities, as well as their associated protocols
    • Works well independently

    To Apply: Please go to https://jobs.jobvite.com/newyork-public-radio/job/o3UVmfwY

  • Tuesday, June 06, 2023 9:24 AM | Laura DeMuro (Administrator)

    Associate Director, The Miriam and Ira D. Wallach Division of Art, Prints and Photographs 

    (June 6, 2023)

    Position Title - Associate Director, The Miriam and Ira D. Wallach Division of Art, Prints and Photographs

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director, Exhibitions

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $116,000 or more


    The Library seeks an Associate Director who can think strategically and work collaboratively to make The Miriam and Ira D. Wallach Division of Art, Prints and Photographs an indispensable and accessible hub for all users of fine and visual arts materials, a model of excellence in library service and operations, and an exemplar of community engagement and extension of world-class collections and staff expertise. With oversight for the Wallach Division’s staff, services, and collection development, the Associate Director of Art, Prints and Photographs will model strong leadership, inspiration, and support of the Library staff in their work and ongoing development. This is particularly important at a time of significant evolution in the use of visual materials and the very nature of research itself. The Associate Director of Art, Prints and Photographs will participate in the creative use and reuse of Library spaces, supporting the seamless integration of study, learning, and research with library collections and services across disciplines.

    We are looking for someone we can count on to:


    Provide sustaining leadership and inspire, guide and direct the Wallach Division’s curators, public service management, librarian and technical assistant staff


    Provide a model of excellence in library service and operations, and be an exemplar of community engagement and the extension of world-class collections and staff expertise


    From the Director Special Collections and Exhibitions how to share the Wallach Division’s mission and values

    Develop knowledge of the Wallach Division’s collections and content areas


    Collaboration and build supportive relationships with colleagues within the Wallach Division and across the Research Libraries to increase discovery, access, and collection use

    Some expectations for this role are that within:

    1 month, this person will:

    Become familiar with the strategic priorities and goals of the Wallach Division

    Connect with curators and public service management, librarian and technical assistant staff

    3 months, this person will:

    Become familiar with the collection strengths, storage facilities, governing policies and procedures

    Promote strategies and planning service enhancements to increase access to research collections

    Contribute to departmental and institution-wide initiatives

    6 months and beyond, this person will:

    Collaborate with Preservation and Collection Processing to determine priorities for processing to increase access and use, care and maintenance of the collection

    Partner with fundraising professionals to pursue and manage grants for supporting acquisitions and conservation, while also building relationships with private donors and funding agencies

    Become familiar with members of staff across NYPL


    Collection Development and Engagement:

    In close coordination with the Director of Special Collections, provides strategic vision for collection development, acquire extraordinary collection materials, and prioritize acquisitions that advance the institution’s DEIA goals by:

    Developing collections through gift and purchase aligned within a holistic and institution-wide strategic framework and within space and capacity constraints, and through an understanding of the collection’s strengths, their use, and scholarly trends

    Raising awareness of the collections and cultivate new communities of users, including a supportive donor base to address collection needs and new initiatives; strategically enhancing the visibility of the Wallach Division

    Providing expertise on collections and collaborate with Exhibitions staff on research to culminate in exhibitions that cut across research collections and engage broad audiences, and supporting exhibition website and publications

    Public Service and Programming:

    In close coordination with the Director of Exhibitions and Special Collections, oversees the work of reference and public service staff and works with leadership to develop best practices by:

    Developing and promoting the cross-departmental and cross-institutional collaboration needed to provide a seamless and successful user experience

    Integrating the public service activities of Wallach units to promote deeper connections and understanding of user needs, collection strengths, and staff expertise

    Promoting strategies and planning service enhancements to increase access to research collections and contribute to departmental and institution-wide initiatives

    Liaising with the public service staff to support research and reference services to on-site and remote patrons

    Supporting teaching, outreach, and scholarly initiatives by contextualizing Wallach Division collections through presentations, publications, seminars, class instruction and public programs

    Work collaboratively and build supportive relationships with colleagues across the Research Libraries to increase discovery, access, and collection use

    General Management:

    Actively contributes to the Library’s organizational strategy, planning, and resource development, including:

    Participating in Library-wide initiatives through participation on committees, task forces, research library meetings, and other relevant groups

    Working within established budgets and with senior staff to set spending priorities.

    Managing an integral, dynamic team of curators, librarians, technical assistants, and support staff, including recruiting, motivating, mentoring, and retaining a highly-skilled professional staff

    Collaborating with Preservation and Collection Processing on priorities for processing to increase access and use, care and maintenance of the collection, and the facilitation of internal and external loan requests.

    Partnering with fundraising professionals to pursue and manage grants for supporting acquisitions and conservation, while also building relationships with private donors and funding agencies

    Being an outward-facing advocate and spokesperson for the importance of:

    the fine and visual arts in American life and human culture

    the role of libraries in supporting scholarship and other investigations in these fields

    the significant contributions that Wallach collections, staff, and space have made in the past, currently make, and will make in the future in support of this work

    Maintaining a personal program of continuous education and professional development, and keep current on trends in the field, digital publishing, and scholarly communication

    Performing related duties as required

    Apply online at https://nypl.pinpointhq.com/postings/aeb9d628-3579-4ee8-8e3f-a6edfb09fc61

  • Wednesday, May 24, 2023 7:23 PM | Laura DeMuro (Administrator)

    Medical Center Archives Intern 

    (May 24, 2023)

    Position Title - Medical Center Archives Intern

    Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.) - Digital Archivist

    Position Type - Paid Internship

    Does this position satisfy requirements for course credits? - No

    Hourly wage range - $18- $25

    The Medical Center Archives of NewYork-Presbyterian/Weill Cornell Medicine is hiring one paid intern to help preserve, arrange, describe, and digitize unique historical collections documenting the history of a premiere medical center and the second oldest hospital in the United States.

    NewYork-Presbyterian/Weill Cornell Medicine:

    The NewYork-Presbyterian/Weill Cornell Medical Center originated from an affiliation agreement between The Society of the New York Hospital (chartered in 1771) and Cornell University Medical College (founded in 1898). The medical center first opened its doors in the fall of 1932.

    Established in 1972, the Medical Center Archives preserves the records of the NewYork-Presbyterian Hospital/Weill Cornell Medical Center, as well as affiliated and predecessor institutions, and makes these materials available for use by students, faculty, staff, and the public. In addition to institutional records, the Archives holds approximately 300 collections of papers and manuscripts from noted associates. In total, the Archives contains more than 10,000 linear feet of papers, records, multimedia, and photographs, which represent a continuous chronicle of health care, scientific research, and medical education dating to 1771.


    The primary responsibility of the Medical Center Archives Intern will be to preserve, arrange, describe, and digitize hybrid historical collections according to archival standards and under the guidance of the Digital Archivist. The candidate will gain experience in processing, digitization workflows and file management, preservation rehousing, technical services database work, and metadata creation.

    Schedule and Salary:

    The internship is paid $20/hr. Flexible part-time hours (20 hours per week) available Monday-Friday from 9:30-4:30 for 35 weeks between September 2023 and May 2024.


    The candidate must be currently enrolled in or have successfully completed an introduction to archives course. The candidate must be familiar with working with historical materials and have knowledge of archival preservation, arrangement, and descriptive standards. Additionally, the candidate must have experience with the Microsoft Office suite, be organized and able to work independently on tasks, be flexible in changing situations, and be reliable and responsible.

    How to apply:

    E-mail resume, cover letter, and the names and contact information for two references to

    librecruiting@med.cornell.edu under the subject line “Medical Center Archives Internship.” Applications will be accepted on a rolling basis until June 12, 2023. Upon acceptance, the intern will undergo a health examination (paid for by the department) and complete online programs related to HIPAA and other HR topics, in compliance with institutional policies. COVID-19 vaccination is required for all employees of Weill Cornell Medicine prior to their start date. Employees can request religious and medical exemptions to vaccination, as needed.

  • Wednesday, May 24, 2023 7:22 PM | Laura DeMuro (Administrator)

    Archive Intern

    (May 24, 2023)

    Position Title - Archive Intern

    Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.)- Executive Director (with input/oversight by professional archivist)

    Position Type - Unpaid Internship

    Does this position satisfy requirements for course credits? - Yes

    Hourly wage range - This is an unpaid internship or volunteer position

    The Lar Lubovitch Dance Company (LLDC) is looking for an Archive Intern for summer 2023 and fall/winter 2023-24. Now celebrating its 55th anniversary, the company is looking for someone who is interested in dance archiving and the function of a non-profit arts organization. The Archive Intern will be exposed to extensive historical and operational information on the development and management of the company, as well as gaining significant hands-on experience in many aspects of the archival process. Intern work assignments are tailored individually, but include sorting, indexing and cataloguing portions of the company’s extensive archival holdings, which chart LLDC’s entire history through management files (artistic, production, touring, licensing, marketing, and administration); photographs; reviews and media coverage; promotional materials; and many recordings in many formats (video and audio, analog and digital). This internship will require both independent and collaborative work as well as some general office duties. The ideal candidate will be detail-oriented, organized, patient, flexible, and motivated. This is perfect for a student looking to learn, grow, and experience the environment of a world-class non-profit arts organization.

    To apply, please send your cover letter, resume, and references to: Richard Caples, Executive Director, at Lubovitch@aol.com.


  • Tuesday, May 16, 2023 7:37 PM | Laura DeMuro (Administrator)

    PT Archives Assistant 

    (May 16, 2023)

    Position Title - PT Archives Assistant

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Archivist

    Position Type - Part-time, term

    Benefits - No

    Hourly wage range - $20 - $25

    The American Kennel Club Library & Archives seeks an Archives Assistant to help grow and maintain our collections on the history and sport of purebred dogs. This collection contains over 1,000 feet of analog archival materials, over 15,000 library volumes, and a variety of other digitized and born-digital assets. The Assistant would work under the supervision of the AKC’s Archivist to ensure the successful management of these collections through a variety of tasks including accessioning, processing, reference, and digital preservation. This position is an excellent opportunity for new career archivists looking to gain experience across a spectrum of practice in a rich and exciting collection. (Full description, including duties & requirements, on our website)

    Apply Online:


  • Tuesday, May 16, 2023 7:33 PM | Laura DeMuro (Administrator)

    Reader Services Librarian

    (May 16, 2023)

    Position Title - Reader Services Librarian

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Sherman Fairchild Reading Room

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $56,000 - $65,000

    Reader Services Librarian

    The Morgan Library & Museum welcomes applications for a full-time Reader Services Librarian. This position enables access to the Morgan’s special and reference collections to foster learning and the exchange of ideas while maintaining the security and safety of the collections. The Reader Services Librarian is responsible for responding to library users’ needs during the day-to-day activities of the Sherman Fairchild Reading Room and facilitating in-depth consultation of the collections in person and remotely for researchers around the globe. This position reports to the Head of Reader Services and works closely and collaboratively with colleagues across the Library and Museum.


    ● Evaluates readers’ requests to consult the collections, acting as a liaison between readers and curatorial staff; coordinates appointments and processes applications

    ● Performs reference desk duties as required and monitors researchers on-site on proper handling of rare collections and reference materials

    ● Retrieves and reshelves rare and reference materials from the vault and reference collection closed stacks; identifies materials for conservation treatment and routes as appropriate

    ● Conducts in-depth research to provide detailed responses via e-mail and telephone to a range of reference inquiries

    ● Instructs readers and staff with the use of the online catalog, finding aids, microfilm scanners, and other equipment; answers questions regarding requests for digital images and orders for photocopies; participate in shifting and other stacks maintenance tasks

    ● Maintains statistical data related to the use of the collections and creates graphs, charts, and/or other visualizations of that data

    ● Other duties as assigned by the department head


    ● ALA-accredited Master’s degree in library, archival or information studies or equivalent experience required; a strong background in the humanities (art history, history, or literature) with a focus on rare books and manuscripts preferred

    ● 3-5 years of previous work experience in a special collections library reading room or other relevant experience desired

    ● Strong organizational and problem-solving skills and ability to sustain close attention to detail; strong oral and written communication skills and ability to communicate with diverse library users and staff

    ● Excellent judgment and awareness of security protocols and procedures

    ● Knowledge of MARC and non-MARC metadata schemas, and LCSH subject headings

    ● Knowledge of national archival standards (i.e.: DACS, EAD, MPLP) desired

    ● Knowledge of Integrated Library Systems (i.e.: Voyager)

    ● Experience working with The Museum System (TMS), desired

    ● Familiarity with a major Western foreign language desired (i.e.: French, German, Italian, or Spanish); other languages, a plus

    ● Proficiency in Microsoft Office Suite, and Google Suite (Docs, Sheets, Drive)

    ● Ability to handle and move heavy books and boxes and wheel carts of books and other collection objects around campus (25-30 lbs.), extensive walking, standing, kneeling, stooping, climbing up stairs and narrow spaces; ability to work for extended periods on a computer, and tolerate moderate levels of dust and odor generated during normal collection management activities, movement of objects, and cleaning

    Please note that due to the high volume of applicants, we can only contact candidates whose skills and backgrounds best fit our needs.


    Interested applicants should email a cover letter and resume to Human Resources at rrjob@themorgan.org.

questions? communications@nycarchivists.org

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