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To post an opportunity, please use our Job Submission Form.

For any inquiries about your listing, contact: jobs@nycarchivists.org. 

As a service to our members (and potential members) ART’s site will post jobs here as they come in. Postings will remain on the site for three months or until filled, whichever comes first.


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Please update your information with us when necessary – if a position has been filled, kindly inform the jobs list coordinator so the posting can be removed. If three months has expired since your job was posted, and you would like to continue to advertise the job, let us know.  Please contact the jobs list coordinator with any new information or other issues at jobs@nycarchivists.org.

ART takes no responsibility for the postings placed here, nor will the organization play mediator between applicants and employers. If you wish to apply for a position, please follow the contact information listed in each posting, and good luck!


Current Openings 

  • Sunday, April 28, 2019 3:26 PM | Laura DeMuro (Administrator)

    Assistant Archivist

    (April 28, 2019)

    The Eastern Diocese of the Armenian Church of America is seeking a part -- time Assistant Archivist to start at the End of May. The position entails preparing documents for digitization, creating finding aids & processing & inventorying documents using the Archival Database that was created for the Diocese. Pay is $12 h/r with a maximum of 20 hours per week

    To Apply: Please send A resume/CV; Two to Three Professional References to afoldes@armeniandiocese.org


  • Thursday, April 25, 2019 7:28 PM | Laura DeMuro (Administrator)

    Archives Intern: Fall 2019 

    (April 25, 2019)

    The Robert Rauschenberg Foundation is seeking a current or recent MSLIS graduate student for a fall archives internship. The 12-week internship requires a minimum commitment of 2-3 days a week between September to December 2019. Exact start and finish dates are flexible. Interns will receive an hourly stipend, and academic credit is encouraged and supported.

    Under supervision of the Director of Archives and Assistant Archivist, possible projects include:

    • Arrange, describe, and rehouse archives materials
    • Create finding aids and/or digital object records in ArchivesSpace
    • Assist with digitization of archival materials and metadata entry
    • Assist with research appointments and other duties as assigned

    Qualifications

    • Current or recent Master of Science in Library and Information Science student with a specialization in archives
    • Knowledge of basic archival principles
    • Familiarity with ArchivesSpace or similar database desired
    • Knowledge of Rauschenberg and modern art a plus

    ADA Specifications

    • Requires ability to sit, stand, speak and hear, sometimes for extended periods of time
    • Must be able to safely lift up to 50 lbs.
    • Must be able to climb stairs and ladders

    How to Apply: email a resume, cover letter, and two (2) references to archives@rauschenbergfoundation.org. Include the position title in the subject line. No phone calls. Fall 2019 internship deadline: Friday, May 31, 2019. Applicants are encouraged to apply early. Qualified applicants may be contacted and interviewed prior to deadline


  • Wednesday, April 24, 2019 7:00 PM | Laura DeMuro (Administrator)

    Digital Archivist

    (April 24, 2019)

    The Winthrop Group’s Information & Archival Services Division has an immediate opening for a full-time Digital Archivist in New York City. The Digital Archivist will collaborate with colleagues and consult with Winthrop clients on various projects involving digitized and born-digital records. The ideal candidate has a background in information technology, familiarity with Digital Asset Management (DAM) systems, and experience applying archival theory and practice in a range of situations.

    Major responsibilities:

    ● Communicate with clients to understand their goals and problems related to digital records, and develop plans and procedures to implement practical solutions.

    ● Research and make recommendations on tools, standards, and best practices in digital archives, digital asset management, and electronic records management.

    ● Implement, or assist in the implementation of, technical solutions including archival collection management and DAM systems.

    ● Manage digitization projects, including preparing archival materials for digitization, coordinating with digitization and DAM vendors, and performing quality control on digital files.

    Required qualifications:

    ● MLS/MLIS with a concentration in archives or MA in Archives and Public History

    ● Minimum of three years working in an archival setting

    ● Experience surveying or processing digital records and overseeing data migration or digitization projects

    ● Demonstrated proficiency implementing and/or using collection management systems and digital asset management systems

    ● Working knowledge of a range of digital formats and metadata standards

    ● Ability to manage and/or collaborate on multiple projects simultaneously

    ● Technological savvy and awareness of current developments within the archives field

    ● Excellent written and oral communication skills

    ● Advanced problem-solving capabilities

    Preferred qualifications:

    ● Digital Archives Specialist (DAS) or pursuing certification

    ● Experience using or managing at least one of the following: ArchivesSpace, Access to Memory (AtoM), Archivematica, Islandora, FileMaker Pro, or BitCurator

    ● Project management experience

    ● Knowledge of digital preservation standards

    ● Awareness of audiovisual digitization standards and best practices

    ● Familiarity with records management practices

    Compensation:

    Competitive based on experience and qualifications.

    Contact Information:

    E-mail a cover letter, resume, and names, titles, and contact information for three references to: Sam Markham, Director, The Winthrop Group, Inc., smarkham@winthropgroup.com


  • Wednesday, April 24, 2019 6:58 PM | Laura DeMuro (Administrator)

    Research Center Manager / Librarian

    (April 24, 2019)

    Magazzino Italian Art Foundation is a museum located in Cold Spring, New York, devoted to Italian Postwar and Contemporary Art. Magazzino, meaning warehouse in Italian, was co-founded by Nancy Olnick and Giorgio Spanu.

    Designed by Spanish architect Miguel Quismondo, the 20,000 square-foot structure was completed in June 2017. Magazzino serves as a resource for scholars and students and offers an extensive library and archive of Italian Art. In addition, Magazzino has become a cultural hub for the vibrant Hudson Valley community thanks to the joint programs with local organizations.

    Under the guidance of Director Vittorio Calabrese, his team and its curatorial programs, Magazzino Italian Art bridges collaborations with American and Italian institutions not only to support contemporary Italian artists but also to foster discussions on Italian Postwar and Contemporary Art in the United States.

    Magazzino Italian Art is seeking an experienced individual with prior experience in library studies or management to join a fast-paced team as a Research Center Manager. The Research Center Manager will play a key role in managing all publications and will work directly with researchers, helping to shape the future development and programing in order to contribute to cultivating and engaging new scholars and students.

    Reports to: Director

    Responsibilities

    • Direct the development and maintenance of a public collection of books, periodicals, posters and a variety of other materials.
    • Direct the development, repair and maintenance of the Research Center.
    • Provide reference and reader's advisory services on a regular schedule to students and scholars as supervisor of that department.
    • Approve and accept gifts and donations to the Research Center.
    • Conduct analysis and determine programming changes as needed.
    • Oversee programs to promote Research Center services to the community; reviews and authorizes all Research Center publicity.
    • Oversee and maintain hardware, software, and website related to Research Center network operations.
    • Maintain an organized archive of work for future reference, which includes archival material such as letter, invoices, etc.
    • Assist with other department activities as needed.
    • Assist with the maintenance and development of various internal databases such as Office Share and Filemaker Pro
    • Assist researchers with their inquiries.
    • Register and catalogue all incoming publications.
    • Maintain the Research Center’s appearance and acquisitions.
    • Track all publications inventory in our off-site storage facility.

    Qualifications

    • Bachelor’s degree in Library Studies or equivalent, minimum of 2+ years’ library experience, including in a supervisory capacity or an equivalent combination of education and experience which provides the required knowledge, skills and abilities.
    • In depth knowledge of professional Library/ Research Center principles, practices and administration.
    • In depth knowledge of Library/Research Center programs and services.
    • High level of skill in Library/Research Center collection development.
    • High level of skill in planning, developing and implementing Library/Research Center policies, procedures and objectives.
    • Superior attention to detail, a strong work ethic
    • Excellent verbal communication and interpersonal skills required
    • Proficiency with Apple and Filemaker Pro is a bonus
    • Proven ability to work both independently and cooperatively as part of a team
    • A demonstrated interest in art history or the arts
    • Ability and willingness to work occasional evenings and weekends, must be present for public programs as needed
    • Competent in executing delegated tasks, communicating progress, and proactively undertaking work
    • Italian language skills are not required but are a plus
    • Must be willing to commute to Cold Spring, New York and very occasionally to New York City.

    To apply please send resume and a cover letter in a PDF format by email to: karolina@magazzino.art with “Research Center Manager/Librarian” in the subject line.


  • Wednesday, April 24, 2019 6:55 PM | Laura DeMuro (Administrator)

    Assistant Archivist, Time Inc
    (April 24, 2019)

    Preferred start date: June 1, 2019

    This position is located at an off-site processing facility in Patterson, Putnam County, N.Y.

    The New-York Historical Society, a preeminent educational and research institution, is home to both New York City’s oldest museum and to one of the nation’s most distinguished independent research libraries. The Society is dedicated to presenting exhibitions and public programs, and fostering research that reveal the dynamism of history and its influence on the world of today. Founded in 1804, its holdings cover four centuries of American history, and include one of the world’s greatest collections of books, manuscripts, graphic materials, historical artifacts, and American art documenting the history of the United States as seen through the prism of New York. Among its most important recent acquisitions is the vast archive of Time Inc.

    The archive of Time Inc., acquired by the New-York Historical Society in 2015, comprises 8,000 linear feet of administrative, editorial, and media material providing comprehensive documentation of the organization and its publications from its origins in 1923 to the present. It includes: Time Inc.’s corporate archive; complete runs of Time, Inc. publications (Time, Fortune, Life, Sports Illustrated, People, etc.) as well as book series (Time-Life Books); extensive subject, reference, and biographical files as well as advertising and circulation files; correspondents’ filings and editorial files; extensive audio/visual holdings; archival photographic files for Time Magazine and for Sports Illustrated; and working files of the Editors in Chief, including Hedley Donovan, Henry Grunwald, Jason McManus, Otto Fuerbringer, and Garry Valk.

    EDUCATION:

    • BA in American History or a related discipline; coursework towards an Archives Certificate and/or ALA-accredited Master’s in Library/Information Science or equivalent strongly preferred

    SKILLS AND EXPERIENCE:

    • At least 1 year experience arranging and describing archival materials
    • Familiarity with research in archives and special collections
    • Interest in a career in archives or library and information science
    • Ability to work independently and as part of a team
    • Ability to manage multiple complex tasks simultaneously
    • Strong oral, written, and interpersonal communication skills

    ESSENTIAL JOB DUTIES:

    • Arranging and rehousing materials in the archive according to policies and procedures developed for the project.
    • Work with the Library’s Conservation Department to address the conservation and rehousing needs of the archive.
    • Assist in the creation of finding aids and catalog records.
    • Work as liaison with the storage facility for the delivery and return of materials from the archive.
    • Maintain tracking information on the movement of materials in a database or spreadsheet.
    • Work with other staff, as needed, including the Curator of the Time Inc. Archive, the Head of the Manuscript Department, and the Head of Cataloging and Metadata.
    • Other duties as requested.

    COMPENSATION: $44,000 annually. Attractive benefits package. The position is funded through 6/30/2021.

    PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee with or without accommodation, to successfully perform the essential functions of this job.

    This position requires fine motor skills for the handling of fragile materials and keyboarding in connection with the regular use of a computer. This position also requires that an employee frequently be able to stand, walk, sit and reach, as well as occasionally lift and carry for short distances boxes typically weighing up to 30 pounds.

    The New-York Historical Society is an Equal Opportunity Employer.

    TO APPLY:

    Send cover letter, resume, and the names and contact information of three references to resumes@nyhistory.org.

    In the subject line please reference the job title.


  • Monday, April 22, 2019 10:31 PM | Laura DeMuro (Administrator)

    Assistant Archivist

    (April 22, 2019)

    The Winthrop Group’s Information & Archival Services Division is seeking an archivist for a position in New York City. This full-time Assistant Archivist position offers an opportunity to participate in the work and ongoing development of the archives and heritage-related functions of one of Winthrop’s corporate clients.

    RESPONSIBILITIES

    As part of the Heritage Services team, the Assistant Archivist will:

    • accession and process paper records that are utilized primarily for purposes related to the company’s information, outreach, and heritage development;
    • accession and process electronic records for client’s digital archives (tasks include converting files, renaming files and upkeep of digital archives workflow);
    • catalog records, capture metadata for the archival records and write scope and content notes;
    • add metadata for digitized material into Excel prior to ingest into client’s Content Management System;
    • provide as needed archival reference service for Heritage Center clients;
    • write occasional posts for client’s intranet and assist with exhibits and special projects;
    • assist with supervision of fellowship students (MLIS students);
    • collaborate with other members of the Archives staff to apply professional methods and practices that will ensure the goals and objectives of Winthrop’s client are accomplished in an accurate, efficient, and useful way.

    QUALIFICATIONS

    • MA or MLIS with a minimum of two years experience in appraisal, processing and cataloging analog and digital records
    • Knowledge of archival theory, methodology, and practice
    • Accuracy and attention to detail
    • Strong writing and editing skills preferred
    • Experience in a business or institutional setting
    • Orientation toward learning and applying new technologies for storing and managing digital objects
    • Familiarity with basic preservation techniques
    • Proven ability to work cooperatively with team colleagues and various clients
    • Effective communication and problem-solving skills
    • Experience providing reference service helpful.

    WORK ENVIRONMENT

    The Archivist will work on client premises in New York City. No travel is anticipated.

    TO APPLY

    E-mail a cover letter, resume, writing sample, and names, titles, and contact information for three references to: Sam Markham, Director, The Winthrop Group, Inc., smarkham@winthropgroup.com


  • Tuesday, April 16, 2019 8:21 PM | Laura DeMuro (Administrator)

    Assistant Archivist 

    (April 16, 2019)

    Overview:

    The Archives of the Archdiocese of New York serves as the final repository for the historical records of the Archdiocese, including the papers of 10 former bishops; materials related to various offices and groups within the Archdiocese; records of special events, such as papal visits; and historical materials from the parishes of the Archdiocese.

    These collections are comprised of correspondence, personal papers, photographs, publications, historical artifacts, audio-visual material, and other items. The mission of the Archives is to document the history of the Archdiocese by collecting and preserving these materials, and making them available to Archdiocesan priests and employees, as well as members of the scholarly community, authors, and other interested persons who seek to evaluate the difference that the Archdiocese had made on the Church and the society as a whole.

    Professional Level:

    1+ year(s) experience

    Direct Supervisor:

    Archivist of the Archdiocese of New York

    Responsibilities:

    Arrange and describe collections of the Archives of the Archdiocese of New York, under the guidance of the Archivist and in accordance with professional archival standards

    Assist with research requests from various Diocesan departments and parishes and the general public ranging from institutional research to genealogy

    Interact with offices, parishes, and researchers in a professional, helpful manner

    Contribute to the Archives’ online presence, including updating social media accounts and providing information for the website

    Assist in organizing closed school records and providing transcripts and student records upon request

    Work with the Archivist to design and implement at least one new historical exhibit per calendar year to be displayed in the museum space of the Archives, with a corresponding digital exhibit

    Participate in outreach and professional development through active participation in professional organizations and conferences

    Standards of Performance:

    Continue to organize and make available Finding Aids for collections held in the Archdiocese

    Promptly respond to all reference requests from parishes and offices within the Archdiocese as well as outside researchers

    Communicate clearly and effectively with manager and all Archives users

    Position Requirements:

    Education: Master’s degree in Archival Studies or equivalent required

    1+ year(s) in Archives or related field

    Driver’s license required

    Proficient in MS Office Suite; familiarity with archival terms and software

    Ability to work independently

    Excellent verbal communication skills and willingness to collaborate when possible

    Ability and willingness to lift boxes weighing up to 40 lbs

    Interested candidates should send a cover letter and resume to:

    Kate.Feighery@archny.org


  • Monday, April 15, 2019 10:00 PM | Laura DeMuro (Administrator)

    Freelance Metadata Librarian/Archivist
    (April 15, 2019) 

    The Freelance Metadata Librarian/Archivist position focuses mainly on digitally capturing and archiving images and documents for Natural Resources Defense Council’s 50th Anniversary. The role will be responsible for contacting and coordinating intake of historical materials from multiple sources including directly from NRDC employees and from the NRDC Collection in the archives at Yale.

    Job Requirements:

    • Ability to travel within NYC tri-state area (many of the images/documents cannot be moved and will need to be digitally archived at their location. i.e. New Haven, CT)
    • Previous experience in digital archiving and digital preservation
    • Ability to research and ingest materials from multiple sources
    • Experience editing and curating collections
    • Handling and shipping archival documents
    • Using digital photography and scanning to capture printed and archival materials
    • Inputting metadata, keywording and archiving in DAM system
    • Knowledge of embedded metadata & keyword standards and best practices
    • 3+ years’ relevant experience required (i.e. university, museum or photographic archive)
    • Organized self-starter but able to work in a collaborative team environment
    • Responsive and quick thinking in rapid paced environments
    • Strong verbal and written skills required
    • MLIS preferred

    Rate: $50/hour - $75/hour (depending on level of experience) + travel expenses

    Term: Temporary (3-months) starting May 1st, 2019

    To apply: Please send Resume & Cover Letter to jobposting.nrdc@gmail.com


  • Wednesday, April 10, 2019 10:32 PM | Laura DeMuro (Administrator)

    Archives Internship - Paid
    (April 4, 2019)

    The Intrepid Sea, Air & Space Museum is one of America’s leading historic, cultural and educational institutions. Opened in 1982, the Museum, anchored aboard the former USS Intrepid, a national historic landmark, has welcomed more than 10 million visitors and currently welcomes almost one million visitors annually. The Museum's mission is "to honor our heroes, educate the public and inspire our youth." The Museum pursues this mission through a dynamic and enriching exhibition environment recounting human stories behind the machinery on display in relation to the service era of the Intrepid: in World War II, the Cold War, NASA recovery missions and three tours in Vietnam. In connection thereto, the Museum delivers a broad range of credible, innovative, and engaging educational programs supplementing classroom learning in history, science, and leadership as well as extensive public and proprietary programs honoring those who serve our country – all to inspire our youth.

    The Collections Manager at the Intrepid Sea, Air & Space Museum seeks an intern for a one day a week paid internship over the summer months. The intern, reporting to the Collections Manager, will assist in processing the Museum’s archives into ArchivesSpace. If you are interested in archives work and naval history, this is a great opportunity to gain practical experience in a museum setting.

    Duties and Responsibilities may include:

    Inventory and rehousing of manuals

    Scanning and handling of archival documents and photographs

    Data entry in The Museum System (TMS).

    Creation and input of finding aids into ArchivesSpace database

    Performs other duties as assigned including internal research projects

    Qualifications and Experience:

    A recent college graduate or a current advanced degree student in a library science/archive, history or related program. Previous experience in archives processing as well as object handing and TMS desirable.

    Stipend or hourly pay ($15/hour).

    For consideration e-mail resume and cover letter to: resume@intrepidmuseum.org.

    NO PHONE CALLS. Only those candidates selected for an interview will be contacted.


  • Tuesday, April 09, 2019 9:54 PM | Laura DeMuro (Administrator)

    Project Archivist (Term Limited 18 Months)

    (April 9, 2019)

    Job Description:

    Sarah Lawrence College seeks a Project Archivist for 18 months at 20 hours/week. Reporting to the College Archivist and Head of Research Services, the Project Archivist will develop and implement a comprehensive plan for cataloging and providing access to digital video files, arrangement and description of physical materials including 3-dimensional objects, assistance with selection of materials for physical displays, and development of virtual exhibits for the Barbara Walters ABC Collection.

    Work requires application of appropriate archival best practices and national standards.

    Responsibilities:

    • Establish priorities for the project.
    • Execute the approved plan, meeting goals and deadlines.
    • Using the software available, create metadata for digital video files.
    • Re-house materials as needed.
    • Create collection finding aid and other description applying archival descriptive standards.
    • Follow guidelines for access restrictions.
    • Identify potential exhibit material.
    • Curate virtual exhibits for kiosks.
    • Other duties as assigned.

    Qualifications:

    • A bachelor's degree (or higher) in history, archives, museum, library, or special collections.
    • Demonstrated practical knowledge of archival policies and procedures.
    • Minimum two years’ experience working as an archivist.
    • Demonstrated knowledge of digital asset metadata best practices and current technologies.
    • Demonstrated knowledge of metadata standards for cataloging digital video assets.
    • Demonstrated experience with application of archival theory, best practices and national standards that govern the arrangement and description of archival materials, including DACS and appropriate thesauri.
    • Demonstrated experience cataloging, re-housing, and preserving 3-dimensional objects.
    • Ability to work independently, prioritize, and exercise initiative and good judgment.
    • Strong interpersonal skills and the ability to communicate effectively, orally and in writing.
    • Must be able and willing to lift up to 40 lbs.
    • Detail oriented.

    Preferred Qualifications:

    MLIS/MA degree from an ALA-accredited program with a specialization in archives OR equivalent combination of education and work in archives or manuscripts environment.

    Pay rate: $25/hr

    Apply online: https://slc.peopleadmin.com/postings/1214



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