Temporary Digital Collections Assistant 

(November 8, 2026)

Position Title - Temporary Digital Collections Assistant

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Senior Manager, Digital Collections

Position Type - Part-time, term

Benefits -No

Hourly wage range - $20 - $25

Carnegie Hall seeks a Temporary Digital Collections Assistant

Job Description

Posted Thursday, November 5, 2026 at 12:00 AM

Since 1891, New York's Carnegie Hall has set the international standard for excellence in performance, presenting exceptional concerts by the world’s finest artists on its three iconic stages, from orchestral concerts, chamber music, contemporary offerings, and recitals to jazz, world, and popular music. Complementing its performance activities, Carnegie Hall’s Weill Music Institute creates extensive music education and social impact programs that annually serve more than 800,000 people worldwide, playing a central role in fulfilling Carnegie Hall's commitment to making great music accessible to as many people as possible.

Department: Archives

Title of Position: Temporary Digital Collections Assistant

Reports to Position: Senior Manager, Digital Collections

Start Date: November 16, 2026 (approximate) – End Date: March 31, 2027 (approximate)

Rate: $25.00 hourly

Carnegie Hall seeks a temporary, part-time, 14-hours per week Digital Collections Assistant. This position will:

Monitor, quality check, and catalog all incoming digital assets that are added to Carnegie Hall’s digital asset management system. This includes images, audio, and video files.

Respond to internal and external requests for access to assets. Process requests and provide required materials.

Inventory and catalog physical media in preparation for digitization projects.

Create authoritative keywords in internal database following library science and archival metadata standards.

Qualifications:

Currently enrolled in or have completed a Master’s degree program in Archival Management or Library and Information Science.

Understanding databases, working knowledge of digital content formats, and experience working with digital asset management systems.

Thorough understanding of metadata standards and practices, schemas, taxonomies, archival tagging, cataloging and file formats and experience applying these practices in both historic and current digital asset management environments.

Ability to communicate technical concepts to a general audience and create clear, consistent documentation.

Experience with normalizing large and/or complex data sets.

Understanding of file-based workflows and working with digital assets.

Interest in working on other projects including archival processing, cataloging and description of collections in the Rose Archives.

This position is in office at 881 7th Avenue, New York, NY 10019.

To apply please submit a COVER LETTER with your resume.

Carnegie Hall is an equal opportunity employer, committed to diversity and inclusion in the workplace. Decisions concerning employment are made on the basis of an individual’s qualifications to contribute to meeting Carnegie Hall’s needs, and Carnegie Hall is committed not to discriminate against individuals on the basis of race, color, national origin, citizenship, religion, sex (including gender identity, gender expression or status of being transgender), sexual orientation, marital status, familial status, status as a caregiver, status as a victim of domestic violence or sex offenses or stalking, criminal convictions (except where otherwise permitted by law), arrest record, credit history, pregnancy, age, mental or physical disability, veteran or military status, reproductive health decisions, or any other characteristic protected by law.

https://jobs.dayforcehcm.com/en-US/carnegie/CANDIDATEPORTAL/jobs/1784

Processing Archives Assistant 

(November 8, 2026)

Position Title - Processing Archives Assistant

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Assistant Archivist

Position Type - Full-time, term

Benefits - Yes

Hourly wage range - $25 - $30

About the Foundation

The Robert Rauschenberg Foundation (RRF) builds on the legacy of artist Robert Rauschenberg, emphasizing his belief that artists can drive social change. Rauschenberg sought to act in the “gap” between art and life, valuing chance and collaboration across disciplines. As such, the Foundation celebrates new and even untested ways of thinking.

Position Summary

Robert Rauschenberg Foundation is seeking a dedicated and dynamic Archives Assistant to assist processing and digitizing archival and manuscript collections of varying formats, including paper, photographic, audio-visual, artifacts, and born-digital materials.

Beginning January 2027, the Robert Rauschenberg Foundation Archives will undertake a major initiative to expand its access to physical materials and digitize its archival collections. Over the past five years, we have seen significant growth in both the number and scope of research inquiries related to Rauschenberg. This interest expanded further during the Centennial, with scholars increasingly examining not only his artistic practice, but also the broader cultural networks that informed his life and work, including his collaborations with other artists, philanthropic endeavors, political engagement, and travel. As a result, the Foundation is making a significant investment in the accessibility, digitization, and preservation of archival materials that support these expansive areas of research.

The above work reflects a broader priority of the Robert Rauschenberg Foundation: to ensure that the myriad records surrounding Rauschenberg’s life, work, and legacy are preserved and made increasingly accessible to scholars, artists, students, and the public. As research on Rauschenberg continues to evolve, the Foundation recognizes the importance of facilitating access to collections that illuminate less-studied dimensions of his practice and the remarkable range of his interests and activities.

Under the direction of the Assistant Archivist and Director of Archives, the Processing Archives Assistant works collaboratively within the department to survey arrange, describe, preserve, and digitize archival and manuscript collections of varying formats, including paper, photographic, audio-visual, artifacts, and born-digital materials with a focus on materials in our backlog that are awaiting description.

Key Duties & Responsibilities

Conducts research on assigned archival collections including reviewing existing materials.

Surveys the collection and drafts processing plan.

Assists in arrangement and description of archival and manuscript collections of varying formats.

Perform basic rehousing and apply basic preservation techniques to archival records, as assigned, including enclosing fragile and oversized material.

Responsible for following local and national best practices to create DACS-compliant finding aids for collections in ArchivesSpace.

Digitization of archival materials in accordance with policies and best practices, including file-naming and metadata entry.

Qualifications & Skills Required

Significant coursework towards or completion of an ALA-accredited Masters Degree in Library Science, Information Science, or a related field with a concentration in Archives.

Demonstrated understanding of archival collections and principles of arrangement and description.

Familiarity with standard archival metadata schemas (DACS, Dublin Core, EAD) and controlled vocabularies.

Effective oral and written communication skills; attention to accuracy and detail.

Strong organization and time-management skills; ability to work both independently and as part of a team.

Coursework and/or familiarity with 20th Century Art History.

Preferred Qualifications

Experience working with CMS and DAM systems; preferably ArchivesSpace, FileMaker, and/or ResourceSpace.

Previous archival processing and description experience, including an understanding of pragmatic and efficient processing procedures.

Experience or knowledge about intellectual property issues in primary and secondary resource collections.

Previous experience digitizing archival collections.

Work Environment

This is a fully in-person role based primarily at RRF’s Mount Vernon location, with work at the Foundation’s 381 Lafayette Street (NY) location as needed.

ADA Specifications

Ability to sit or stand for extended periods of time

Ability to communicate verbally and in writing

Ability to use standard office equipment, including computers, phones, and printers

Ability to move around the office or work environment as needed

Ability to lift objects weighing up to 40 lbs (e.g., archival supplies, files)

Ability to traverse stairs as needed

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Compensation & Benefits

The anticipated base pay for this position is $26.00 to 28.00/hour depending on the candidate's experience and education.

The Robert Rauschenberg Foundation offers a highly competitive benefits package, including 100% employer-paid medical and dental coverage for employees and their eligible dependents. We also provide generous employer contributions for vision coverage, life insurance, STD, LTD and exceptional retirement savings options with an industry-leading employer matching contribution. Additionally, the Foundation offers a robust charitable giving matching program, tuition reimbursement and generous time-off policies to support work-life balance.

Application Process

Interested candidates should submit the following materials:

A cover letter outlining their research interests and relevant experience.

A current CV/resume.

Deadline to apply: Saturday, November 14, 2026

Equal Employment Opportunity

The Foundation is committed to fostering an equitable and inclusive work environment where everyone can thrive. As an equal opportunity employer, we value diversity in all its forms and actively seek to attract a wide range of talented individuals. We strongly encourage applications from people of all backgrounds, particularly those from communities historically underrepresented in arts organizations.

To learn more about the Robert Rauschenberg Foundation, please visit our website: http://www.rauschenbergfoundation.org

https://jobs.ashbyhq.com/robert-rauschenberg-foundation/d7e2f98c-200d-4ab7-a5c8-da76608cf736

Interested candidates should submit the following materials:

A cover letter outlining their research interests and relevant experience.

A current CV/resume.

Project Archivist, Change Inc. 

(November 8, 2026)

Position Title - Project Archivist, Change Inc.

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Assistant Archivist

Position Type - Full-time, term

Benefits - Yes

Salary Range - $66,000 - $75,000

About the Foundation

The Robert Rauschenberg Foundation (RRF) builds on the legacy of artist Robert Rauschenberg, emphasizing his belief that artists can drive social change. Rauschenberg sought to act in the “gap” between art and life, valuing chance and collaboration across disciplines. As such, the Foundation celebrates new and even untested ways of thinking.

Position Summary

Robert Rauschenberg Foundation is seeking a dedicated Processing Archivist to process and digitize the records of Change, Inc, a philanthropic initiative founded by the artist in 1970 to provide emergency financial assistance to professional visual artists.

Beginning January 2027, the Robert Rauschenberg Foundation Archives will undertake a major initiative to expand its access to physical materials and digitize its archival collections. Over the past five years, we have seen significant growth in both the number and scope of research inquiries related to Rauschenberg. This interest expanded further during the Centennial, with scholars increasingly examining not only his artistic practice, but also the broader cultural networks that informed his life and work, including his collaborations with other artists, philanthropic endeavors, political engagement, and travel. As a result, the Foundation is making a significant investment in the accessibility, digitization, and preservation of archival materials that support these expansive areas of research.

Among the collections that will be a focus of this initiative are the records of Change, Inc., Rauschenberg’s first formal foray into philanthropy. Established in 1970 to provide emergency financial assistance to professional visual artists, Change, Inc. has awarded thousands of grants to artists until the program closed in 2018. Spanning over 60 linear feet, once processed and digitized the archival records offer an important resource for understanding Rauschenberg’s longstanding commitment to artists and the role of philanthropy within his broader practice as well as providing access to nearly 2,500 non-confidential artist grantee files, including resumes, statements, newspaper clippings, flyers, and correspondence, often handwritten.

The above work reflects a broader priority of the Robert Rauschenberg Foundation: to ensure that the myriad records surrounding Rauschenberg’s life, work, and legacy are preserved and made increasingly accessible to scholars, artists, students, and the public. As research on Rauschenberg continues to evolve, the Foundation recognizes the importance of facilitating access to collections that illuminate less-studied dimensions of his practice and the remarkable range of his interests and activities.

Under the direction of the Assistant Archivist and Director of Archives, the Processing Archivist will be responsible for surveying, arranging, describing, preserving, and digitizing the Change, Inc. records, employing archival standards and best practices.

Key Duties & Responsibilities

Conducts research on Change, Inc. including reviewing existing materials.

Surveys the collection and drafts processing plan.

Assists in arrangement and description of archival and manuscript collections of varying formats.

Perform basic rehousing and apply basic preservation techniques to archival records, as assigned, including enclosing fragile and oversized material.

Responsible for following local and national best practices to create DACS-compliant finding aids for collections in ArchivesSpace.

Digitization of archival materials in accordance with policies and best practices, including file-naming and metadata entry.

Qualifications & Skills Required

ALA-accredited Masters Degree in Library Science, Information Science, or a related field with a concentration in Archives.

3+ years of experience processing and describing archival collections.

Familiarity with standard archival metadata schemas (DACS, Dublin Core, EAD) and controlled vocabularies.

Functional understanding of privacy and sensitivity regulations and standards, e.g. FERPA, HIPAA, or institution specific restrictions.

Effective oral and written communication skills; attention to accuracy and detail.

Strong organization and time-management skills; ability to work both independently and as part of a team.

Previous experience digitizing archival collections.

Preferred Qualifications

Coursework and/or familiarity with 20th Century Art History.

Experience working with CMS and DAM systems; preferably ArchivesSpace, FileMaker, and/or ResourceSpace.

Experience or knowledge about intellectual property issues in primary and secondary resource collections.

Work Environment

This is a fully in-person role based primarily at RRF’s Mount Vernon location, with work at the Foundation’s 381 Lafayette Street (NY) location as needed.

ADA Specifications

Ability to sit or stand for extended periods of time

Ability to communicate verbally and in writing

Ability to use standard office equipment, including computers, phones, and printers

Ability to move around the office or work environment as needed

Ability to lift objects weighing up to 40 lbs (e.g., archival supplies, files)

Ability to traverse stairs as needed

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Compensation & Benefits

The anticipated compensation for this position is between $65,000 and $72,000 per annum, depending on experience and level of education. The Robert Rauschenberg Foundation offers a highly competitive benefits package, including 100% employer-paid medical and dental coverage for employees and their eligible dependents. We also provide generous employer contributions for vision coverage, life insurance, STD, LTD and exceptional retirement savings options with an industry-leading employer matching contribution. Additionally, the Foundation offers a robust charitable giving matching program, tuition reimbursement and generous time-off policies to support work-life balance.

Application Process

Interested candidates should submit the following materials:

A cover letter outlining their research interests and relevant experience.

A current CV/resume.

Finding Aid records or similar.

Deadline to apply: Saturday, November 21, 2026

Equal Employment Opportunity

The Foundation is committed to fostering an equitable and inclusive work environment where everyone can thrive. As an equal opportunity employer, we value diversity in all its forms and actively seek to attract a wide range of talented individuals. We strongly encourage applications from people of all backgrounds, particularly those from communities historically underrepresented in arts organizations.

To learn more about the Robert Rauschenberg Foundation, please visit our website: http://www.rauschenbergfoundation.org

Interested candidates should submit the following materials:

- A cover letter outlining their research interests and relevant experience.

- A current CV/resume.

- Finding Aid records or similar.

https://jobs.ashbyhq.com/robert-rauschenberg-foundation/ea475d35-e5ea-40f8-adce-cea64d7ec998

Assistant Archivist 

(October 19, 2026)

Position Title - Assistant Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Special Collections Librarian

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $56,000 - $65,000

THE ORGANIZATION

The Gilder Lehrman Institute of American History (GLI) is the nation’s leading nonprofit and nonpartisan organization dedicated to improving the teaching and learning of American history through educational programs and resources. We serve K–12 teachers and students, honor scholars, and welcome and inform the general public.

Since its founding in 1994, GLI has created powerful and meaningful ways to teach and learn history. Focusing on primary sources, the Institute offers teacher seminars, online courses, exhibitions, digital materials, and print publications that enable students of all ages and backgrounds to study the nation’s past.

The Institute brings the work of today’s leading historians into classrooms and homes worldwide. Through public events, publications, posters, videos, exhibitions, essays, and a dedicated website rich in primary sources, GLI brings every period of American history to life. Diverse education programs, including the acclaimed Hamilton Education Program, provide opportunities to explore five centuries of American history. The Gilder Lehrman Affiliate School network comprises millions of students and educators from more than 38,000 schools worldwide.

At the Institute’s core is the Gilder Lehrman Collection, one of the great American history archives. It holds more than 87,000 letters, diaries, maps, pamphlets, printed books, newspapers, photographs, and other objects documenting the nation’s political, social, and economic history from the fifteenth century onward. The Collection is especially strong in the Revolutionary, early national, antebellum, and Civil War periods.

THE POSITION

GLI is currently seeking an Assistant Archivist to provide intellectual and physical access to the Gilder Lehrman Collection. Responsibilities include archival processing and cataloging, securing and managing rights and permissions, digitizing Collection materials, and supporting public programming.

The right candidate will have excellent written and verbal communication skills, be highly organized, demonstrate strong attention to detail, and have the ability to manage multiple requests simultaneously. The Assistant Archivist will be comfortable handling rare and fragile historical documents with care and sound judgment. They will also bring a working understanding of archival principles and enjoy close, patient work with primary sources from the fifteenth through twentieth centuries.

This role reports to the Special Collections Librarian. The position is hybrid, with a minimum of 3 days per week in person and based in New York City. Some weekend and evening hours are required.

ROLES AND RESPONSIBILITIES

Archival Processing and Cataloging (60%)

● Process and arrange archival collections, maintaining the original order when possible.

● Create item-level catalog records in the Argus collection management software for new acquisitions.

● Review, edit, and expand on existing catalog records.

● Create condition reports for Collection materials, including new acquisitions, loans, exhibitions, and those slated for digitization, and notify the Special Collections Librarian of concerns.

● Coordinate with the Special Collections Librarian to ensure proper housing and storage of materials.

● Record and update storage locations of Collection materials in Argus, and document the movement of items when they leave and return to their permanent locations.

● Assist in arranging the safe transportation of documents for exhibitions, loans, digitization, and public programs, including scheduling couriers or art handlers and preparing transit paperwork.

● Create and proofread transcripts of archival materials.

● Maintain collateral files for Collection materials (research files, image files, and transcripts) outside of the Argus collection management system.

Rights, Permissions, and Reproductions (10%)

● Research copyright status and secure permissions for external images and materials used in GLI publications, exhibitions, websites, and educational resources.

● Determine rights holders for Collection documents and track when materials enter the public domain.

Digitization (10%)

● Scan and photograph new and existing Collection items to established imaging standards.

● Review images for quality and resolution and remove corrupted or low-quality files.

● Integrate images from outside digitization partners into the Collection’s image files.

● Assist in maintaining the digital file system and support the online catalog.

Public Programming (20%)

● Coordinating with the Curator, prepare documents for public programs, group visits, and loan venues.

● Attend livestreamed ITV programs to support the Curator during the program. ITV programs generally take place on the first Thursday of the month from 7:00 p.m. to 8:00 p.m. Eastern Time.

● Safeguard documents during research visits, tours, and programs.

● Prepare handouts and present Collection materials to students, teachers, donors, and the public.

● Support special projects that require the assistance of the Collection staff, including Development events and Education projects.

● Additional responsibilities as required.

REQUIREMENTS

● Bachelor’s degree.

● Master’s degree in Library and Information Science, Archives, Museum Studies, or equivalent work experience.

● Demonstrated experience processing and cataloging archival or manuscript collections.

● Demonstrated experience handling fragile historical documents.

● Strong knowledge of American history.

● Punctuality and reliability.

● An ability to handle all situations with a calm and professional approach.

● A can-do attitude and demonstrated ability to problem-solve under pressure.

● Strong interpersonal, verbal, and written communication skills.

● Excellent organizational skills and attention to detail.

● Proficiency with Microsoft Office and Google Suite applications.

● Knowledge of Argus or another collections management system is a plus.

● Working knowledge of US copyright, fair use, and rights and permissions practices is a plus.

COMPENSATION

Compensation range: $55,000–$62,000 annually; compensation will be commensurate with the candidate’s experience and other qualifications.

The Gilder Lehrman Institute offers a generous and inclusive benefits package, including health, dental, disability, and life insurance, 401(k) employer contribution, Flexible Spending Account plans, donation matching, and paid time off in the first year of hire, including a paid winter recess from December 25 to January 1. The Gilder Lehrman Institute also offers generous tuition reimbursement for courses taken in the Gettysburg College–Gilder Lehrman MA in American History program. Staff members who complete the MA degree are eligible for full tuition reimbursement.

https://www.gilderlehrman.org/careers#par-60879

Senior Archivist

(October 19, 2026)

Position Title - Senior Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director of Archives and Special Collections

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $76,000 - $85,000

Senior Archivist

Reporting to the Director of Archives and Special Collections within the Barnard Library, the Senior Archivist processes, or facilitates the processing of archival collections, serves as the first point of contact for reference services, and coordinates activities in the Barnard Archives and Special Collections reading room. Working in a team environment, the Senior Archivist provides guidance to undergraduate and graduate student staff engaged in archival work.

This position is primarily in-person, with flexibility for remote work as needed.

Job Description:

Essential Duties

Reference & Instruction Support

Provides in-person and remote reference and research support to a diverse range of students, scholars, and visitors.

Coordinates activities in the reading room, including researcher and classroom visits.

Supports imaging services, including on-demand and project-based digitization.

With the Director, provides introductory primary source instruction sessions that orient students and faculty to the Archives and to archival research in general.

Contributes to compiling statistics about archival collections and their use.

Processing & Description

Arranges and describes archival records in all formats in accordance with established archival theory and standards.

Publishes and edits finding aids in Barnard’s archival discovery platform(ArchivesSpace).

Catalogs and publishes digitized historical materials in Barnard’s Digital Collections platform (Archipelago).

Accessioning & Records Transfer

Periodically appraises and accessions institutional records, in accordance with existing records retention and disposition schedules, and in collaboration with the Office of General Counsel (OGC), the President’s Office, BCIT, Office of Institutional Effectiveness (OIE), and other stakeholders.

With the Director, educates campus partners on identifying and saving institutional records of enduring historical value for transfer to the Archives as needed.

With the Director, assists in accessioning manuscripts and personal papers from sources external to the college.

Skills, Qualifications & Requirements:

Knowledge, Skills & Abilities

Expertise in archival accessioning, processing, and description practices, and experience with managing complex processing projects or programs.

Experience with archival management software such as ArchivesSpace; digital collections software such as Archipelago or Islandora; web archiving software such as Archive-It; and other archival platforms.

Experience with library and archival descriptive and content standards, including DACS, EAD, MARC, LCSH, and LCNA.

Experience with processing digital materials, and digital preservation.

Experience performing archival reference and ability to work with a diverse range of students and other scholars.

Knowledge of rights administration and management issues for archival collections.

Flexibility and demonstrated ability to work collaboratively.

Demonstrated enthusiasm and strategies for making archives collections more broadly accessible.

Demonstrated critical analysis of archives or the archives profession

Evidence of effective oral, written, and interpersonal communication skills.

Required Qualifications

Master’s degree in library and information science or equivalent program.

5-7 years of experience with archival or related work, including experience with instruction, reference, programming, and/or outreach.

Preferred Qualifications

Experience working in a university, college, cultural heritage institution, non-profit, or comparable setting.

Experience teaching archival workshops in an academic environment

Experience supervising student staff.

https://metro.org/jobs/senior-archivist/

Salary Range: $78,000 – $86,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the College’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

https://metro.org/jobs/senior-archivist/

Manager, Archival Processing and Special Projects 

(October 16, 2026)

Position Title - Manager, Archival Processing and Special Projects

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Senior Manager, Archival Processing

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $86,000 - $95,000

Manager, Archival Processing and Special Projects

Overview

For more than 125 years, The New York Public Library (NYPL) has been an essential provider of books, information, ideas, and education. With collections numbering more than 56 million items and serving more than 16 million patrons in person each year and millions more online, NYPL’s reach is both local and global. Our mission is to inspire lifelong learning, advance knowledge, and strengthen our communities.

At our world-class research centers–including the Humanities and Social Sciences Research Library at the Stephen A. Schwarzman Building, the Library for the Performing Arts, and the Schomburg Center for Research in Black Culture–expert staff facilitate the work of our diverse communities, offering inspiring reading rooms, programs, exhibitions, fellowships, and a dynamic range of research services. Their work is supported by dedicated staff on the Collections and Research Services teams. We are proud to be the most public and widely used research library in the world.

The Special Collections Processing (SCP) department promotes access to the Library’s most distinctive collections by describing and preparing rare and unique materials for discovery and use. Archival Processing (AP) is the team within SCP that supports access to archival collections and their preservation by arranging and describing archives and manuscripts, creating finding aids for research use, managing the ArchivesSpace Staff Interface, accessioning new acquisitions, remediating legacy archival description, and managing archival metadata across systems. Each year AP arranges and describes over 1,500 linear feet, 6,000 audio and moving image recordings, and 3 terabytes of archival material. The Manager, Archival Processing and Special Projects oversees a team of archivists who process collections from across the Research Libraries.

Some expectations for this role are that within:

1 month, this person will:

Understand the scope of work in AP and their unique role in contributing to the success of the department.

Meet with teams across Collections and Research Services and determine the ways in which each collaborates with AP.

3 months, this person will:

Visit each research center and meet key curatorial partners and other stakeholders.

Meet with AP’s partners in Digital and participate in work to remediate and migrate legacy description in ArchivesSpace.

Partner with the Senior Manager to create, assign, and manage processing projects.

6 months and beyond, this person will:

Work with partners in Digital Collections Operations to support large-scale digitization projects.

Assist in the management of AP’s Description Remediation Program.

Support ArchivesSpace users, including troubleshooting, resolving technical issues, and facilitating training.

Responsibilities

Supervise staff processing new acquisitions and backlog collections, ensuring alignment with national standards and curatorial processing priorities.

Recruit, hire, and manage processing staff for special projects, managing deliverables and timelines for archival processing grant-funded projects

Develop and help to maintain documentation for archival processing, ArchivesSpace, and accessioning on AP’s public GitHub documentation site.

Conduct training on archival processing and descriptive systems for archivists across NYPL research divisions.

Maintain archival metadata in all descriptive systems, including ArchivesSpace, Archives Portal, and the Research Catalog, ensuring descriptive content is aligned with national standards.

Perform database queries and produce reports to inform description remediation priorities in support of data migration projects.

Represent NYPL in committees, professional organizations, and conferences, keeping up-to-date with evolving standards and new developments in archives management

Perform other related duties as assigned.

Required Education, Experience & Skills

Required Education & Certifications

ALA-accredited Master’s degree in Library and Information Science or a Master's degree with successful completion of archival training

Required Experience

5+ years of experience in an archives or manuscripts repository working with collections of personal papers and organizational records for collections of varying size, complexity, format, and condition.

3+ years of experience supervising staff and managing projects.

Strong background in archival processing and archival theory, including processing collections in all formats (analog, digital, and audio and moving image)

Experience with efficient and extensible archival processing.

Experience developing and conducting staff training in archival systems and standards.

Required Skills

Demonstrated knowledge of current standards for archival description, cataloging, and archival metadata (DACS, EAD, MARC 21, RDA, DCRM, LCSH, LCNAF, AAT, TGM).

Strong working knowledge of descriptive tools and systems (ArchivesSpace, FTK, OCLC Connexion, Sierra, RDA Toolkit, MARCEdit).

Familiarity with scripting and querying languages such as SQL and Python.

Experience managing and versioning documentation, particularly in GitHub.

Experience with project management tools including Trello, AirTable, and JIRA.

Excellent interpersonal and communication skills: ability to listen actively, speak, and write clearly.

High degree of personal integrity, reliability, and commitment to quality service.

Excellent organizational skills and attention to detail.

Managerial/Supervisory Responsibilities

4-8 full-time direct reports

Conducting project management and staff trainings

More...

Core Values

All team members are expected and encouraged to embody the NYPL Core Values:

Be Helpful to patrons and colleagues

Be Resourceful in solving problems

Be Curious in all aspects of your work

Be Welcoming and Inclusive

Work Environment

Office setting

Physical Duties

Assistance with the movement of collection materials and unpacking of supplies up to 40 lbs

Pre-Placement Physical Required?

No

Union/Non Union

Non-Union

FLSA Status

Exempt

Schedule

35 hours scheduled Monday- Friday, 9:00 am - 5:00 pm with flexibility to change; fully onsite

This job description represents the types and levels of responsibilities that will be required of the position and shall not be construed as a declaration of all of the specific duties and responsibilities for the role. Job duties may change if Library priorities change. Employees may be directed to perform job-related tasks other than those specifically presented in this description as needed.

The New York Public Library Salary Statement

At the Library, we believe that pay transparency and pay equity are important to ensuring we source the best candidates and keep the best employees. When making a determination as to the appropriate salary for a candidate, we consider a variety of factors such, including, but not limited to, the position requirements, the skills, prior experience, and educational background required or preferred for the job, the scope and impact of the role within the organization, internal peer equity, and the candidate's specific training, experience, education level, and skills. No single factor is conclusive; the Library reserves the right to consider any and all relevant factors and make a decision consistent with its policies.

Union Salaries are determined by collective bargaining agreement(s).

About The New York Public Library

The New York Public Library is a free provider of education and information for the people of New York and beyond. With 92 locations—including research and branch libraries—throughout the Bronx, Manhattan, and Staten Island, the Library offers free materials, computer access, classes, exhibitions, programming and more to everyone from toddlers to scholars, and has seen record numbers of attendance and circulation in recent years. The New York Public Library serves more than 18 million patrons who come through its doors annually and millions more around the globe who use its resources at www.nypl.org.

https://nypl.pinpointhq.com/en/postings/4ba820d3-b0af-4db6-a389-3e1886bcf4b4

Processing Archivist for Special Collections 

(October 16, 2026)

Position Title - Processing Archivist for Special Collections

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Special and Digital Collections Librarian

Position Type - Part-time, permanent

Benefits - No

Hourly wage range - $36 - $40

Processing Archivist for Special Collections

514631

New York, United States

Staff

Opening on: Oct 9 2026

Closing on: Nov 6 2026

Job Summary/Basic Function:

Gottesman Libraries aspire to excellence in advancing and sharing transformative knowledge to develop informed and engaged thinkers and leaders in the educational, psychological, and health professions. We envision the library, beyond walls, as heart and soul for the exchange of thoughts and ideas that inform a smarter, healthier, and more equitable world enlightened by history, leadership, and innovation.

Reporting to the Special and Digital Collections Librarian, the Processing Archivist is responsible for surveying, arranging, describing, and performing basic preservation activities for new and existing acquisitions for a wide variety of formats. She/He/They will provide integral support for defining the scope and focus of collections within Gottesman Libraries Special and Digital Collections and play an important role in the management and policy of the Special Collections.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES:

Assist in the management of distinctive collections in the following ways:

Surveys collections and develops a processing plan for the arrangement and description of archival collections in accordance with accepted standards and practices.

Implements and documents procedures for the processing, digitization, and preservation of archival materials.

Notes duplicative or non-archival documentation that may be eligible for deaccession.

Creates finding aids using ArchivesSpace in accordance with current and best standards of practice.

Collaborates with the Special and Digital Collections Librarian to accession new collection materials.

Faithfully and independently represents administrative, legal, and descriptive information about new materials.

Coordinates with librarians on the implementation of archival standards for ArchivesSpace and related technologies

Supports ongoing digital projects and creates resource guides using Ex Libris Knowledge System and the Springshare Suite.

Provides archival reference services, including reproduction and publication requests, and onsite and remote instruction and assistance.

Participates in development and implementation of policies and standards for special and digital collections.

Supports ongoing exhibitions of historical materials and their outreach through library publications.

Minimum Qualifications:

MLS from an ALA-accredited program or equivalent required with a concentration in archives.

Minimum of three years' experience working in the archives of an academic or research institution.

Familiarity with ExLibris Knowledge Suite.

Working knowledge of ArchivesSpace and related archival technologies.

Working knowledge of Springshare Suite.

Ability to develop and maintain finding aids using contemporary tools in accordance with national standards.

Knowledge of archival and preservation concepts, methodology, and techniques.

Ability to interpret and evaluate client informational needs and to determine appropriate alternative solutions.

Substantial knowledge of research methodology and skill in providing research assistance. Knowledge of archival ethics and laws relating to archival management.

Ability to make evaluative judgments.

Skill in searching and maintaining online and other electronic retrieval systems.

Ability to communicate technical information to non-technical personnel.

Knowledge of library theory, concepts, methods, and techniques.

Skill in organizing resources and establishing priorities.

Ability to effectively communicate and foster a cooperative work environment.

Knowledge of customer service standards and procedures.

Skill in the use of computers with Windows- or Mac-based operating environments.

Ability to create, compose, and edit written materials.

Preferred Qualifications:

Three to five years’ experience working in the archives of an academic institution.

Knowledge of the history of education and related fields.

Salary Range:

$37.00/hr

Work Modality:

Onsite

Equal Employment Opportunity

Teachers College is committed to fostering an inclusive academic community and to providing equal opportunity in employment. All qualified applicants will receive consideration regardless of race, color, sex, religion, creed, national origin, age, citizenship, disability, marital status, sexual orientation, veteran status, or any other category protected by applicable law.

If you would like to discuss any disability-related accommodations under the Americans with Disabilities Act, or a similar law, related to applying for employment at Teachers College, Columbia University, please email the Office of Access and Services for Individuals with Disabilities: oasid@tc.columbia.edu

https://employment.tc.columbia.edu/jobs/processing-archivist-for-special-collections-new-york-united-states

Associate Director, Head of Electronic & Digital Services at Molloy University 

(September 16, 2026)

Position Title - Associate Director, Head of Electronic & Digital Services at Molloy University

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- n/a

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $85,000-$100,000

The Associate Director is a crucial member of the James E. Tobin (JET) Library’s senior management team, partnering with the University Librarian in matters of fiscal management, facilities planning, strategic initiatives, and library policy. The person in this role functions as Number Two in the organizational structure and serves as its technical lead. As Head of Electronic and Digital Services (EDS), the Associate Director oversees the lead personnel in the departments of Electronic Resources, Archives/Special Collections and Access Services, ensuring these three distinct units align with institutional priorities and initiatives.

To learn more about this exciting opportunity and how to apply, visit Molloy's Associate Director, Head of EDS Career Center Listing.

Associate Director, Head of Library Electronic & Digital Services

Full Time Staff

Management

Molloy University Main Campus, Rockville Centre, NY, US

Yesterday

Requisition ID: 1584

Apply

Salary Range:

$85,000.00 To $100,000.00 Annually

APPLICATION INSTRUCTIONS:

Interested applicants should submit the following materials with their application:

Cover Letter

Resume

TYPE OF POSITION/EMPLOYMENT CATEGORY: Full-Time

DEPARTMENT: Library

SCHEDULE: Monday-Friday, Hours may vary due to occasional shifts in meetings, assigned classes, etc.

Occasional weekend days may be required.

REMOTE WORK: Opportunity for remote work after the completion of the probation period - remote option 1 day per week or as necessary.

TRAVEL: Occasional travel to professional conferences may be required for professional development purposes as well as external committee obligations.

HOURS/WEEK and MONTHS/YEAR: 35 hours/week and 52 weeks/year

FLSA STATUS: Exempt, Salaried

GENERAL PURPOSE

The Associate Director is a crucial member of the James E. Tobin (JET) Library’s senior management team, partnering with the University Librarian in matters of fiscal management, facilities planning, strategic initiatives, and library policy. The person in this role functions as Number Two in the organizational structure and serves as its technical lead. In addition, as Head of Electronic and Digital Services (EDS), the Associate Director oversees Electronic Resources, Archives and Special Collections and Access Services, to ensure these three distinct departments align with institutional priorities and initiatives.

ESSENTIAL DUTIES AND RESPONSIBILITIES

As Head of EDS, acts in the capacity of the Technology Lead by:

Implementing and managing interface customizations and integration of commercial products (Library Systems, e.g. Primo Discovery and ArchivesSpace as well as third-party vendors (e.g., SpringShare and Digital Commons).

Serving as the library webmaster within Molloy’s CMS environment and overseeing content contributed by any library CMS editors.

Supporting and/or leading a concurrent variety of digital initiative projects across multiple areas of oversight.

Continuously monitoring and improving the library’s online presence, including its website and integrations across web-based services into institutional systems.

Leading and/or participating in usability testing, analytics analysis, and assessment of the library’s virtual spaces.

Ensuring the implementation of consistent digital/web accessibility in adherence to WCAG standards.

Maintaining current awareness in web and digital content technologies.

As Associate Director, assures financial stability and accessibility for the overall library by:

Partnering with the University Librarian toward developing and implementing strategic initiatives and goals, working in close collaboration in terms of overall library budgeting, policy, operations, and staff.

Managing budget expenditures for electronic resources, archives/special collections, and patron services, including the library's physical space in coordination with the Access Services Librarian.

Providing leadership and technical guidance toward improving library resource offerings across a variety of platforms and devices, including those that intersect with institutional resources (e.g., Canvas).

Serves as a professional representative and library leader to Molloy and the wider community by:

Participating in campus initiatives such as accreditation, mission-related events, and orientation for new students and faculty.

Representing the library on campus-wide committees and taskforces.

Collaborating with other departments on campus, e.g. Office of Blended and Online Learning, Accommodate/Access, and IT to ensure stability and easy access to electronic resources and digital products.

Serving on external professional committees, including participation in meetings and attending national and international events.

Fulfills the essential functional expectations for all academic librarians by:

Participating in reference shifts serving all Molloy patrons both in traditional and virtual environments.

Teaching instruction classes in research and information literacy to groups or individuals as assigned.

Maintaining a high level of proficiency in all library databases and resources; learning new technologies or resources and adapting to new methodologies as required.

Remaining current with developments in librarianship, seeking ongoing professional development opportunities on a continual basis.

Facilitating collection development efforts as an assigned subject(s) liaison, particularly when a new degree program is developed or is part of an accreditation/reaccreditation process.

Creating and maintaining LibGuides in assigned subject areas.

Other tasks as assigned.

REQUIRED MINIMUM QUALIFICATIONS

Master's degree (ALA-accredited MLS or MLIS.)

A second master’s degree and/or experience in the technology/computer science field are required for the rank of Associate Director of Electronic & Digital Services. 

3 to 5 years of work-related experience with demonstrable leadership in managing staff and institutional budgets

Microsoft Office (Outlook, PowerPoint, Excel, Word) 

Expertise in navigating library-related databases

Experience in managing web content in a CMS environment  

Familiarity or experience in working with APIs, coding, and scripting languages (e.g., HTML, CSS, JavaScript, Python), particularly in terms of web services

PREFERRED QUALIFICATIONS

Knowledge in Archives and Records Management and Copyright

Knowledge and/or experience utilizing visualization products and platforms, e.g., Tableau, Power BI to aggregate large amounts of data or usage trends

Certifications in Ex Libris Primo and/or Alma

RESPONSIBILITY FOR PUBLIC CONTACT

Daily contact requiring courtesy, discretion, and sound judgment.

SALARY INFORMATION

When determining the salary offer for a new employee, Molloy considers several key characteristics such as job knowledge, skills, and experience as well as internal and external equity. The hiring annual salary for this position is $85,000 to $100,000. This annual salary represents the University's good faith and reasonable estimate of the range of compensation at the time of posting.

As part of its total compensation package, Molloy University offers an extensive range of benefits and programs for its employees including excellent health and dental insurance options, generous time off and tuition benefits. For further information, please visit Benefits | Molloy University.

AN EQUAL OPPORTUNITY EMPLOYER

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=f1758074-bb0b-4d6b-8d46-3a90ce325365&ccId=19000101_000001&lang=en_US&jobId=573440

Digital Archive Intern

(September 15, 2026)

Position Title - Digital Archive Intern

Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.)- Digital Archivist

Position Type - Paid Internship

Does this position satisfy requirements for course credits? - No

Hourly wage range - $18- $25

Overview:

Cai Studio is seeking a paid Digital Archive Intern to join its Archives Department beginning in Fall 2026. This fully in-person position requires a minimum six-month commitment and is based primarily at the studio’s East Village office. Occasional workdays at the New Jersey office may be required; transportation to and from is generally arranged by the studio.

Working closely with the Digital Archivist, the intern will support the preservation, organization, and accessibility of the digital archival materials documenting Cai Guo-Qiang’s work and practice. The role will include maintaining the photograph and video collection, web archiving, and other ongoing digital preservation projects. The intern will also have opportunities to research and test tools and methods that support more efficient access to and long-term preservation of digital materials.

This internship is well suited to someone with a focus on digital archives or digital preservation who is interested in applying technical methods within a living-artist archive. For the right candidate, the position may develop into a long-term role, depending on performance and the studio’s needs.

The intern is expected to work 2-3 days per week, from 10am–6pm.

Compensation is $17/hour.

About Cai Studio:

Under the direction of the artist, Cai Studio oversees the fabrication of original artworks, the coordination of public exhibitions, and the conception and production of related publications. The archive department is one of the studio’s four principal departments, alongside Projects, Collections, and Administration.

The Archives Department catalogs and maintains photographs, videos, and printed documentation of artworks, the art making process, and exhibitions, from the earliest stages of Cai’s career up to the present. The team supports publications, exhibitions, and scholarship that contribute to a wider understanding of the artist.

Responsibilities:

• Create a web-archive of the artist’s past exhibitions websites collecting, downloading, and preserving web-based exhibition history.
• Organize born-digital image and video collections, identifying artworks and updating filenames according to established standards, and assist with creating contact sheets and other derivatives that improve accessibility.
• Assist with data clean-up on CollectiveAccess database, ensuring the accuracy of metadata including file paths on servers.
• Learn to navigate and search the studio’s CollectiveAccess database, using existing records and related information to identify and contextualize archival materials.
• Identify, organize, and label the artist’s CD/DVD collection, tracking progress in spreadsheets and using records in CollectiveAccess identify and contextualize archival materials.
• Perform other duties and tasks in support of the Archives Department, as assigned.

Qualifications

Required:

• Bachelor’s degree.
• Demonstrated interest in digital archives, digital preservation, digital collections, or related areas of library and information science.
• Strong organizational skills and close attention to detail.
• Ability to work carefully and consistently with large quantities of archival materials and data.
• Ability to follow established workflows and documentation protocols, and to clearly document technical processes and findings.
• Basic proficiency with Excel.
• Ability to carry and lift heavy boxes and other material (up to 20 lbs.), including up and down stairs.

Preferred:

• Ability to read Chinese and/or Japanese.
• Previous experience working in an archive, library, or museum collection.
• Familiarity with digital preservation concepts, web-archiving, file systems, or command line tools.
• Current or recent student in an MSLIS program, preferably with coursework or a concentration in digital archives, or digital preservation.
• Background or interest in contemporary art and art history.
• Experience working with collection databases or born-digital archival materials.
• Familiarity with working with CollectiveAccess or other digital asset management systems.

To apply, please send a résumé and brief cover letter to nystudio.search@gmail.com with the subject line “Digital Archive Intern”. Only candidates selected for an interview will be contacted.

Associate Archivist (Three-Year, Grant-Funded, Fixed Term Position) 

(September 11, 2026)

Position Title - Associate Archivist (Three-Year, Grant-Funded, Fixed Term Position)

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Head of Metadata and Systems

Position Type - Full-time, term

Benefits - Yes

Salary Range - $86,000 - $95,000

Job Details

Description

The Museum of Modern Art is currently accepting applications for an Associate Archivist in its Archives, Library and Research Collections Department. This is a three-year fixed-term position, funded by a grant from the Leon Levy Foundation, responsible for processing the MoMA Exhibition Records dating 2001 - 2010.

Responsibilities include:

Surveys the collections to be processed.

Conducts preliminary research on the materials, compiling and reviewing existing descriptions of the material.

Drafts a processing plan, in conjunction with the Metadata and Systems staff, determining and acquiring necessary archival supplies.

Serves as project manager, including upholding timeline and deadlines.

Processes the collection in keeping with standard professional guidelines.

Performs basic preservation tasks, such as removing staples and paperclips, sleeving delicate items within mylar, etc. and implementing other conservation measures as necessary.

Re-files and re-boxes the collection in acid-free housing and labeling the containers.

Writes and encodes detailed finding aid, including information on context and related collections as well as description of the material.

Assists with reference activities of the department.

Performs any other duties related to the above functions or to the daily operations of the Archives, Library, and Research Collections.

Requirements:

Bachelor’s degree required. Background in art history and a MLIS or master’s of art with Certificate in Archival Studies strongly preferred.

Three to five years experience processing archival collections according to standard archival standards and practices.

Research in art history.

Demonstrated knowledge of twentieth- and twenty-first century art, art historical reference sources, and other related research material.

Experience using ArchivesSpace. Knowledge of EAD. Familiarity with integrated library systems and MARC cataloging.

Reading knowledge of one or more languages in addition to English.

Demonstrates outstanding team orientation, flexibility, and ability to work both independently and collaboratively.

Outstanding verbal and written communication, organizational, and interpersonal skills.

Detail oriented with ability to organize and prioritize tasks to meet deadlines.

Ability to lift 30 pounds and to reach high and low shelves.

Reports to: Head of Metadata and Systems

Salary: The salary for this position is $89,354 (gross) per annum

Application instructions: To apply, please visit MoMA Jobs. Applicants should submit a resume and a statement of interest. Applications without cover letters will not be considered.

Equal Employment Opportunity Policy Statement: Equal Employment Opportunity has been, and will continue to be, a fundamental principle at the Museum, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, age, national origin, disability, pregnancy, genetic information, military or veteran status, sexual orientation, gender, gender identity or expression, marital and civil partnership/union status, alienage or citizenship status, creed, genetic predisposition or carrier status, unemployment status, familial status, domestic violence, sexual violence or stalking victim status, caregiver status, arrest or conviction record to the extent required by applicable law, credit history, or any other protected category as established by applicable law, including the New York City Human Rights Law (“NYCHRL”).

This is a unionized position at MoMA with covered employees represented by Local 2110, UAW, AFL-CIO.

https://recruiting.ultipro.com/MUS1002MOMA/JobBoard/9dbfa465-a36a-46c3-b31e-4929830ab266/OpportunityDetail?opportunityId=d0a6ecd9-4784-4caf-bc50-8f51bba96406