Processing Archivist - New York City

(April 18, 2024)

Position Title - Processing Archivist - New York City

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Senior Archivist

Position Type -Full-time, term

Benefits - Yes

Salary Range - $56,000 - $65,000

The Winthrop Group has an immediate opening for a full-time Processing Archivist to process the papers of former Directors, Deans, Chairmen, and Presidents of the Icahn School of Medicine at Mount Sinai. This salaried, 16-month position will require that the archivist work on-site at the client’s premises in Manhattan. An experienced Senior Archivist will provide support and supervision. It may be possible to transfer to other Winthrop clients or projects following the completion of this processing initiative.

https://winthropgroup.com/about/page/career-opportunities#processing-nyc

To apply, please send a cover letter, resume, and contact information for three references to careers@winthropgroup.com with the subject line “Processing Archivist – New York City.”

Virginia Thoren and Institute Archivist 

(April 16, 2024)

Position Title - Virginia Thoren and Institute Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Johanna Bauman

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $76,000 - $85,000

The Pratt Institute Libraries are seeking an innovative, collaborative, and service-oriented leader to serve as the Virginia Thoren Archivist, responsible for collecting, preserving, curating, and disseminating materials related to the history of Pratt Institute. The Archives preserve and contextualize the institutional history of Pratt Institute through its growing body of collections, which include, but are not limited to: the administrative records and publications of the Institute’s departments, schools, and programs; select papers of Pratt faculty, alumni, and members of the Pratt family who were active at the Institute; and photographs and audiovisual materials documenting the activities of the Institute.

The individual assuming this position will be expected to play an instrumental role in continuing to develop the vision of the Archives by exploring innovative ways to describe and provide access to collections; collaborating with faculty and students to engage with and create outreach opportunities for the collections; bringing in new collections that fill gaps in the institutional record; expanding the current archives program to include diverse voices and experiences; putting in place robust procedures around ingesting and preserving born-digital records; and collaborating with staff members across the Libraries to re-envision the physical and virtual spaces in which Special Collections and Archives are stored, accessed, and exhibited. Persons with experience and scholarship directly related to helping Pratt achieve the goals outlined in the Institute's Diversity Strategic Plan are encouraged to apply.

The Pratt Institute Libraries are seeking an innovative, collaborative, and service-oriented leader to serve as the Virginia Thoren Archivist, responsible for collecting, preserving, curating, and disseminating materials related to the history of Pratt Institute. The Archives preserve and contextualize the institutional history of Pratt Institute through its growing body of collections, which include, but are not limited to: the administrative records and publications of the Institute’s departments, schools, and programs; select papers of Pratt faculty, alumni, and members of the Pratt family who were active at the Institute; and photographs and audiovisual materials documenting the activities of the Institute.

The individual assuming this position will be expected to play an instrumental role in continuing to develop the vision of the Archives by exploring innovative ways to describe and provide access to collections; collaborating with faculty and students to engage with and create outreach opportunities for the collections; bringing in new collections that fill gaps in the institutional record; expanding the current archives program to include diverse voices and experiences; putting in place robust procedures around ingesting and preserving born-digital records; and collaborating with staff members across the Libraries to re-envision the physical and virtual spaces in which Special Collections and Archives are stored, accessed, and exhibited. Persons with experience and scholarship directly related to helping Pratt achieve the goals outlined in the Institute's Diversity Strategic Plan are encouraged to apply.

This is a hybrid position that allows for up to 1 day of remote work per week.

Position Duties:

Collection Management and Development

Develop and maintain written policies around acquisition, processing, description, and access of institutional records in all formats, and collaborate with departments across campus to ensure that relevant materials are deposited in the Institute’s Archive.

In partnership with academic and administrative units across the campus, seek alumni, faculty, and organizational collections that help to put the history of Pratt Institute in a broader context, including its relationship to its surrounding neighborhood and community.

Access and Discovery

Participate in and oversee the accessioning, arranging, and description of newly transferred and acquired records and papers in analog and digital formats into ArchivesSpace, following agreed upon workflows, metadata standards, priorities and levels of processing.

Teaching, Outreach, and Reference Services

Promote the use of primary source materials as teaching and research tools, and partner with Library and Institute Faculty to incorporate these materials into the curriculum through the development of assignments and instruction programs, including occasionally playing the role of an embedded archivist in specific courses.

Provide public assistance and respond to reference queries for researchers coming from inside and outside the Institute.

Other

Manage a full-time Project Archivist, and play a mentoring role in the supervision of Graduate Assistants pursuing related degrees in the School of Information.

Participate in Institute- and Library-wide committees, as well as search committees as needed.

Qualifications

Minimum four years experience working directly with appraising and processing archival collections, and demonstrated application and knowledge of such best practices and standards as EAD and DACs in the creation of finding aids, and basic preservation for archival and manuscript collections.

Knowledge of best practices and current trends related to archives reference and outreach, as well as accessioning born-digital materials.

Strong organizational and project management skills and the ability to set and modify work priorities independently with a high degree of initiative.

Outstanding interpersonal skills and able to work in a highly collaborative environment.

Excellent oral and written communication, including public speaking and scholarly communications.

Flexible and able to adapt to changing priorities.

Knowledge of principles of diversity and inclusion; ability to work well with diverse populations; and demonstrated level of cultural competence.

Ability to lift boxes weighing up to 40 lbs, with or without reasonable accommodation.

Preferred Qualifications

Experience working in an academic institution or university archive.

Teaching experience.

Significant experience working with ArchivesSpace.

Demonstrated experience ingesting and processing born-digital records.

Significant experience managing full-time staff and/or student employees or interns.

Record of publication or other relevant contributions to the profession.

Experience writing grants or participating in the administration of existing grants.

Knowledge of records management best practices.

Education

ALA accredited Master’s degree in Library Science or equivalent graduate degree in archives administration from an accredited college/university, or a combination of a relevant, accredited graduate degree in another scholarly field (e.g., history) from an accredited college/university and significant archival experience.

Salary, Benefits, and Faculty Support:

Salary is competitive and commensurate with experience and qualifications. The salary range for this position is $81,000-84,000. Pratt Institute provides a comprehensive benefits package with the flexibility to meet the varying needs of a diverse group of individual employees.

Benefits include:

403B Retirement Program

Supplemental Retirement Account

Tuition Benefits for Employees and Dependents

Tuition Exchange Program

Flexible Spending Accounts - commuter, medical, dependent care

Child care Benefit

Basic life and AD&D insurance provided by Pratt

Medical, Dental, and Vision Care Coverage

Reduced teaching load in first year (1 course release)

Sabbatical leave, as described in the Collective Bargaining Agreement

Additional Perks - free entry to select museums and cultural institutions, free use of campus recreation facilities

About Pratt Institute:

Pratt Institute provides the creative leaders of tomorrow the professional knowledge and experience to make a better world. A world-class and internationally ranked college with programs in art, design, architecture, liberal arts and sciences, and information studies, Pratt offers nearly 50 undergraduate and graduate degree programs.

The Institute’s impact expands beyond its 25-acre residential campus in Brooklyn to cutting-edge facilities throughout the borough, a landmark building and public gallery in Manhattan, as well as an extension campus, Pratt Munson College of Art and Design in Utica, New York. On Governors Island, Pratt is a core partner on the Stony Brook University team selected to develop the New York Climate Exchange, a research and educational hub poised to establish New York City as the global leader for the most pressing issue of our time: climate change. Another extension of Pratt’s campus is the Research Yard, a 20,000-square-foot facility that brings together the research activities of Pratt Institute under one roof in the Brooklyn Navy Yard (BNY).

Application Instructions

A complete curriculum vitae listing the names and contact information for three professional references. References should be people who are knowledgeable about your qualifications and/or suitability for this position and may include teachers, professors, or fellow employees, but at least one of them must be or have been, a direct supervisor.

A cover letter outlining: 1) your interest in the position, 2) how you approach teaching with archival materials, and 3) how this position aligns with your career goals

A one page statement demonstrating your knowledge of DEI, what you have done to promote diversity, equity, and inclusion in your career and how you would continue to do so at Pratt.

For best consideration application materials should be submitted by May 15th, 2024. First-round interviews will be conducted via Zoom, and finalists will be invited for on-campus visits in June of 2024.

Application Website Only https://apply.interfolio.com/143825

Nadia Sophie Seiler Rare Materials Resident 

(April 9, 2024)

Position Title- Nadia Sophie Seiler Rare Materials Resident

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Chief Archivist and Senior Catalog Librarian

Position Type - Full-time, term

Benefits - Yes

Salary Range - $56,000 - $65,000

The Nadia Sophie Seiler Rare Materials Residency is a twelve-month term-limited postgraduate position to provide recent graduates of library, archives management, or similar graduate studies programs with substantive exposure to and training in archival description and rare materials cataloging. The residency is made possible by the Nadia Sophie Seiler Memorial Fund and hosted at the Yale Center for British Art. The residency will begin between July and September 2024 and run through 2025. Read the full announcement here: https://britishart.yale.edu/2024-2025-nadia-sophie-seiler-rare-materials-resident.

The Resident will split time between the departments of Rare Books and Manuscripts and Archives. In each department, a primary project will consist of hands-on cataloging and description of special collections material. The Resident will:

• Receive training on and gain practical experience using archival and library applications such as ArchivesSpace.
• Create archival description for bound volumes and single-item collections according to national and departmental standards.
• Apply descriptive standards (RDA, AACR2, DCRM, DACS, or VRC), structural standards (MARC, MODS, METS or EAD, etc.), and controlled vocabularies (LCNAF or LCSH).
• Analyze bibliographic and metadata problems, recommend policies, develop processes and best practices, and create documentation.
• Engage with cataloging and technical services staff, other archivists, librarians, curators, and collection managers in an effort to meet their needs and the needs of YCBA users.
• Research, plan, and execute special projects.
• Keep abreast of national and international developments including new metadata standards, technologies, trends, and techniques

Required Education: Master’s degree in library science from an ALA-accredited library school, or related degree. The degree must be completed before July 1, 2024, but no earlier than December 1, 2022.

Residency Awards and Benefits: The Nadia Sophie Seiler Rare Materials Residency will take place at the Yale Center for British Art for twelve months. The salary is $56,652. Professional development/travel funding will be provided. Health insurance will also be provided.

Application Process: For immediate consideration, please submit a resume or CV, a cover letter, and the names and contact information of three professional references before the end of the day on April 30, 2024. The application form can be accessed here: https://britishart.yale.edu/2024-2025-nadia-sophie-seiler-rare-materials-resident-application.

https://britishart.yale.edu/2024-2025-nadia-sophie-seiler-rare-materials-resident

Project Archive Consultant

(April 4, 2024)

Position Title - Project Archive Consultant

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Artistic Director

Position Type - Part-time, term

Benefits - No

Hourly wage range - $31 - $35

Blank Forms is seeking an archivist for a temporary position working with Blank Forms’s in-house team on assessing and processing the collection of musician, visual artist and mathematician Catherine Christer Hennix (1948-2023). The collection contains a range of physical papers, art works, digital files and digital correspondence, audio recordings and video recordings in various formats; including digital born materials, reel-to-reels, DATs and cassettes. The ideal candidate will bring a strong knowledge of contemporary American and European experimental music and visual arts and hold a degree in Library Science, Information Science, Art History, or in a related field, or the equivalent experience and expertise. The position will work closely with the Executive & Artistic Director.

This is a temporary position requiring roughly eight non-consecutive weeks, requiring approximately 20–24 hours per week that will take place over the course of June through August 2024. Dates are flexible. The rate is $30–$35/hour.

RESPONSIBILITIES

hands-on processing, arrangement, and description of materials

create basic systems for cataloging physical and digital materials

create a DACS-compliant finding aid

overseeing scanning and digitization as needed

advising on relevant grants, drafting copy as needed

QUALIFICATIONS

Hold a Library Science, Information Science, Art History, or related degree, or the equivalent experience and expertise

Hands-on experience in processing archival collections and archival management

Knowledge of archival and preservation needs of a variety of materials, including paper documents and materials, photographs, audio-visuals, and digital born assets

Minimum of 3 years of experience in archival work and management, including experience in file and document organization and management, electronic databases and documents, and database management

Knowledge of contemporary American and European experimental music and visual arts a plus

All applicants must include a resume, a cover letter, and should be prepared to provide two professional references upon request.

ABOUT BLANK FORMS

Founded in 2016, Blank Forms is a Brooklyn-based nonprofit supporting emerging and historically significant artists who produce work across disciplines, often rooted in traditions of experimental and creative music. We aim to establish new frameworks to preserve, nurture, and present these artists’ work and to build platforms for practices underrepresented in art’s commercial, institutional, and historical fields. Blank Forms collaborates with artists on commissions, exhibitions, publications, as well as archival and estate projects within contemporary cultural ecosystems and in perpetuity. In presenting and documenting this work, Blank Forms seeks to foster an artistic community founded upon engaged and equitable conversations across continents, media and generations.

Blank Forms is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, religion, creed, color, age, national origin, alienage or citizenship status, gender, gender identity or expression, sexual orientation, disability, pregnancy or pregnancy related condition, marital and partnership status, familial status, arrest or conviction record, union membership, status as a victim of domestic violence, stalking or sex offense, unemployment status, caregiver status, credit history, salary history, military or protected veteran status, predisposing genetic characteristics, an employee's or an employee's dependent's sexual and reproductive health decisions, as well as all other classifications protected by applicable laws. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, termination, layoff, recall, transfer, promotions, benefits, leaves of absence.

To apply please send Cover Letter, CV to lawrence@blankforms.org

Records Management Intern 

(April 3, 2024)

Position Title- Records Management Intern

Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.)- Records Management Officer

Position Type - Paid Internship

Does this position satisfy requirements for course credits? - Yes

Hourly wage range - $18- $25

Job Description

The NYC Department of Buildings is responsible for ensuring the safe and lawful use of buildings and properties by enforcing the NYC Construction Codes, Energy Code and Zoning Resolution. We facilitate compliant development with integrity, efficiency, and professionalism. We are committed to becoming a premier municipal building organization, dedicated to enhancing the quality of life for all New Yorkers and making our city safer. We are committed to improving our performance and developing procedures that are streamlined, understandable and transparent.

About the team

The Records Management unit is responsible for the development of and monitoring compliance with standards and procedures for the timely maintenance, preservation, servicing, and disposal or transfer of all records created by the Department.

Additional Information:

This internship position reports in- person and does not require New York City residency. If selected, candidates must provide transcript enrollment verification statement from their school attesting that they are enrolled in an accredited degree program. Internship assignments may start as early as May, must conclude by the first week in September, and must not exceed a maximum of 13 weeks.

Responsibilities

- Revision of the Records Retention Schedule

- Developing digital records programs

- Inventorying and digitizing historical records

- Researching and preparing grant opportunities

- Preparing items for off-site storage

- Coordinating with the Department of Records and Information Services (DORIS) and other entities

Minimum Qualifications

Candidates must be currently enrolled in a graduate degree program in an accredited college, university or law school.

Preferred Skills

Preferred Skills: -Strong writing, problem solving and analytical skills -Proficiency in MS Office Suite including Excel, MS Word, PowerPoint -Ability to communicate effectively

https://cityjobs.nyc.gov/job/records-management-intern-in-nyc-all-boros-jid-21753

To Apply please send Resume, Cover Letter to ersaunders@buildings.nyc.gov

Archival Consultant 

(April 1, 2024)

Position Title - Archival Consultant

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Richard Moses (President, LESPI)

Position Type - Part-time, fellowship

Benefits - No

Hourly wage range - $25 - $30

The archival consultant is to survey LESPI's existing files and create an archival policy that wil ensure the archive's longevity and usefulness, considering LESPI's likely future growth and LESPI's current limited budget and resources as an all-volunteer

organization. The consultant will implement the archiving plan, including organizing al files, scanning documents, entering data, etc.

https://drive.google.com/file/d/1EoTuCHPcSarbpXJaTKdW_CMRGqvHmSAV/view?usp=sharing

To Apply: Please send Resume, anticipated schedule, cost estimates to richard@LESPI-nyc.org

Project Archivist (temporary)

(March 31, 2024)

Position Title - Project Archivist (temporary)

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Senior Manager, Archives

Position Type - Full-time, term

Benefits - No

Hourly wage range - $46 - $50

The project archivist will elaborate and support the general inventory, preserve, and enhance the archives collection. Their main mission is to preserve and enhance the historical archives by creating detailed inventories and finding aids for selected collections. The project archivist will report to the Senior Manager, Archives.

RESPONSIBILITIES

• Arrange and describe archival collections of workshop plasters, ledgers, and photobooks.
• Create finding aids.
• Rehouse collections and perform other basic preservation tasks as needed.

QUALIFICATIONS AND REQUIREMENTS

• 3+ years of relevant experience.
• Master’s degree in museum studies, library & information science, archival studies, history or a closely related field.
• Experience working with archival and/or museum collections creating descriptive records for archival collections.
• Skilled in processing, cataloging, digitizing collections and creating finding aids.
• Knowledge of best practices in handling and preservation of archival material.
• Computer skills in Microsoft Office, Photoshop.
• Ability to work well independently and collaboratively in a team environment.
• Ability to lift and move 40lb boxes on and off shelves.

To Apply please send resume to elyse.koh@vancleefarpels.com

Summer 2024 Internship -- Archives and Library

(March 31, 2024)

Position Title - Summer 2024 Internship -- Archives and Library

Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.)- Head of Archives Services and Head of Library Services

Position Type - Paid Internship

Does this position satisfy requirements for course credits? - Yes

Hourly wage range - $18- $25

About the Summer Internship Program

The Summer Internship Program provides undergraduate and graduate students and beginning professionals with practical experience in a specific area of museum work at The Museum of Modern Art. Each Tuesday, interns participate in professional development activities designed to increase understanding of the Museum’s various collections, exhibitions, and departments. The Museum hosts approximately 25 interns per season in just about every department. Participants may arrange for academic credit through their school, but it is not a requirement.

MoMA Summer 2024 internships require a commitment of four days per week. The schedule is Monday-Thursday, 9:30 a.m.–5:30 p.m. One must have a minimum of two years of college completed (or equivalent) by June 2024 in order to apply.

All summer applications are due on Wednesday, April 10 by 11:59 PM EST.

Duration:

Ten weeks

Summer 2024 term:

June 10—August 15

Application deadline:

April 10, 2024

Decision notification:

May 10, 2024

Stipend:

$6,160

Department Projects & Tasks

The intern will work on several Archives and Library projects. In the archives, activities will include Photographic Archive Processing (re-housing photographs, folder inventories, etc.); Scan on Demand Assistance (creation of PDF scans of archival materials to attach to online finding aids) and data cleanup projects. In the library, activities will involve assisting with public services, shelf reading and collection maintenance, and rehousing projects.

Department Requirements

Art history background/coursework; interest in the archival profession; attention to detail; strong verbal and written communication skills; ability to work independently and on a team. Foreign language knowledge is a plus. Anyone starting or considering a Master's of Library Science degree may be particularly interested.

Applicants must apply through the Museum's recruitment portal or via LinkedIn.

https://recruiting.ultipro.com/MUS1002MOMA/JobBoard/9dbfa465-a36a-46c3-b31e-4929830ab266/OpportunityDetail?opportunityId=9580a85b-fdb1-4d31-b174-b6f4a5416510

1. Essay There is one required essay, which should be no longer than 750 words. Please answer the following prompt, and attach it as a PDF or a Word file: Why are you interested in participating in an internship at The Museum of Modern Art? 2. Résumé / curriculum vitae. 3. Transcript Attach transcripts of undergraduate and graduate records. We accept either official or unofficial transcripts.

Assistant Archivist 

(March 25, 2024)

Position Title: Assistant Archivist

Supervisor Title: Archivist

Position Type: Full Time, Non-Exempt

Hourly Wage: $20-$25

OVERVIEW

The Assistant Archivist will assist the Archivist in collecting, preserving, and making available the official records of the Diocese and those ancillary records that reflect the work of the Catholic Church within the region of the Diocese. In addition, the Assistant

Archivist will process and describe records, address reference duties, and other duties as assigned.

RESPONSIBILITIES

Appraise, preserve, arrange, and describe physical and born-digital archival collections, create finding aids for these collections in line with professional standards and best practices, rehousing and applying basic preservation measures as appropriate, creating data base records, etc.

Assist with on demand and outsource digitization and conservation projects, including preparation of materials, creation of item level descriptive information and onsite scanning, as needed.

Assist in maintaining and standardizing legacy database records, tables, lists, etc. and uploading them to website as needed.

Support in-house staff research and external researchers including responding to queries, research within collections for both on-site and remote researchers, digitizing materials for remote access.

Promote archives through written reports, newsletter articles, social media, blog posts and/or exhibits.

Attending workshops, conferences and professional organization meetings related to archival updates.

Keeping up to date with current archival practices and maintaining current relationships with peer institutions.

Perform other tasks as assigned by the Archivist.

QUALIFICATIONS, KNOWLEDGE, SKILLS REQUIRED

Master’s degree in library and information science or in a related field, with a concentration in archives required.

1-3 years of archival experience required.

Certified Archivist or SAA A&D or DAS certificate preferred.

Able to lift files and boxes weighing up to 40lbs.

Working knowledge of the Tenets of the Roman Catholic Church.

Proficiency with Adobe Acrobat, Excel, and MS Word.

Ability to lift and walk upstairs.

Ability to stand on stools/ladders.

Ability to work in multiple Diocese locations.

Ability to communicate effectively, both orally and in writing.

Ability to analyze project requirements and prepare work estimates.

Skilled in organizing resources and establishing priorities.

Strong people skills and ability to work effectively in a team environment.

APPLICATION INSTRUCTIONS AND DEADLINE

Interested candidates should submit a cover letter and resume to Zchen@diobrook.org.

Please indicate “Assistant Archivist” in the subject line of your email to ensure proper processing and review. Please do not deviate from this format as it may lead to your application being filtered out of consideration.

Deadline is April 12, 2024

As an equal opportunity employer, it is our commitment to creating an equitable and inclusive work environment. The Diocese of Brooklyn strives to attract a diverse mix of talented people. Opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, pregnancy, age, national origin, marital status, disability, veteran status, or any other protected characteristic.

Archive Project Collaborators

(March 21, 2024)

Position Title - Archive Project Collaborators

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Assistant Director of Archives and Collections

Position Type - Part-time, fellowship

Benefits - No

Hourly wage range - $20 - $25

The Queens Museum is looking for 3 Queens-connected collaborators for a paid, four-month project (May-August 2024) working closely with the Archives and Collections team. These individuals will help with the inventory process of our fine art collection. They will learn about and participate in cataloging, assist with researching and writing about the artworks, and be part of more conceptual conversations about why these items are important and what stories are missing as we consider what an art collection can be.

Participants will need to be on-site for 3 days per week (Monday–Friday, schedule TBD), and will be paid $25 per hour for their work (20 hours per week).

This is a learning opportunity and does not require specific schooling or training in advance. The best applicants will be detail-oriented, interested in art (or learning more about art), able to read/write in English, and happy to work with people on a team toward a shared goal.

There will also be an information session on Tuesday, March 26, 5-6pm, held on Zoom.

Here is a link to the announcement on our website, which includes all information related to the opportunity and the application: QM Archiving Project.

All applications are due April 5, 11:59pm.

To Apply send Resume and preferably cover letter to mhassan@queensmuseum.org

If you have any questions, feel free to reach out to lmaliszewski@queensmuseum.org.

https://queensmuseum.org/program/open-call-queens-museum-archive-project/