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Current Openings 

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  • Wednesday, January 19, 2022 8:47 PM | Laura DeMuro (Administrator)

    Information Management Assistant, G6

    (January 19,2022)

    Position Title - Information Management Assistant, G6

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Information Management Officer

    Position type - Full-time, permanent

    Benefits - Yes

    Salary Range - $45, 000 - $55,000

    Org. Setting and Reporting

    This position is located within Archives Management Unit, Archives and Records Management Section (ARMS), Facilities and Commercial Activities Service (FCAS), Division of Administration (DOA) in the Department of Operational Support. Information Management Assistants reports to the Unit Chief.

    The Department of Operational Support was established to provide operational advisory services to operating entities across the Secretariat, including other departments, offices away from headquarters, field missions, and regional commissions.

    The Facilities and Commercial Activities Service (FCAS) operates the Headquarters complex, striving to provide effective and efficient planning, management, maintenance and operation for all existing physical facilities and assets at the UN Headquarters, New York. FCAS also supports office and conference facilities, property management, travel and transportation services, archives and records management, mail and pouch operations, catering, giftshop and the United Nations Postal Administration.

    The Archives and Records Management Section (ARMS) identifies, preserves and provides access to those records that document the history of the United Nations. ARMS is responsible for all aspects of UN record-keeping, ranging from measures to ensure that United Nations officials create records in the course of their duties, through the management of records in United Nations offices, to preserving and making records of continuing value accessible as United Nations archives.

    Responsibilities

    Within delegated authority, the Information Management Assistant will be responsible for the following duties:

    • Supports archival arrangement and description operations by identifying, planning and overseeing projects in consultation with Section archivists and/or in liaison with contractual archivists.
    • Undertakes archival arrangement and description projects by researching administrative histories and providing records content analysis for purposes of series description preparation and appraisal determinations; arranges records and prepares archival descriptions according to standards and database protocols.
    • Oversees reference and research operations by servicing on-site and remote researchers, including the supervision of reference staff in records identification, retrieval and reproduction and digitization services.
    • Provides curatorial and database management for artworks and archival photograph collections.
    • Coordinates access and declassification reviews by screening records for security-classified materials, preparing declassification review requests and updating the Section’s database.
    • Facilitates the periodic transfer of scheduled records into the Archives by liaising with Secretariat and overseas offices; ensures the completeness and accuracy of transfer documentation; and provides assistance to Secretariat staff in transfer preparations.
    • Oversees records accessioning operations by supervising staff in receiving transfers; applies retention schedules and links to previous accessions; and breaks accessions into records series and registers identifiers in the Section’s database.
    • Oversees records center operations by overseeing space allocations and associated accessions and database updating; responds to emergency disasters; and monitors environmental quality controls and arranges for the resolution of problems.
    • Oversees disposals by liaising with relevant Secretariat staff and off-site storage and paper recycling companies; prepares background information for the review of archivists and implementing retention schedules; supervises the staging of records for disposal; and updates the Section database.
    • Oversees contractually stored records by facilitating the establishment of contracts and monitoring compliance; prepares and arranges records for transfer to commercial storage; applies retention schedules and initiating reappraisals and disposals in consultation with archivists; registers actions in the Section database; and provides reference service.
    • Maintains statistics on service and workload measures.
    • Guides and supervises more junior General Service staff.
    • Provides administrative support for the section and unit chiefs and undertakes other duties as assigned.

    Competencies

    Professionalism Knowledge of electronic record keeping and relevant information systems and networks. Ability to undertake independent research, maintain records in a systematic fashion and to retrieve necessary materials with maximum speed and accuracy. Ability to identify and assess issues and develop accurate retrieval tools for relevant records. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

    Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

    Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

    Education

    High school diploma or equivalent is required.

    Work Experience

    Minimum 7 years of experience in archives, electronic records management, or related area is required.

    Experience working as a processing archivist is desirable.

    Experience providing archival reference services is desirable.

    Experience working with the records of an international organization is desirable.

    Languages

    English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is desriable.

    Assessment

    Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

    Special Notice

    Appointment or assignment against this position is for an initial period of one year.

    This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

    Passing the Global General Service Test (GGST) is a prerequisite for selection consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Staff members who were granted a fixed-term, continuing or permanent appointment as a result of having passed a predecessor test recognized by the Office of Human Resources Management, and who have continuously held such appointments, are not required to take the new test.

    At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

    United Nations Considerations

    According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

    Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

    The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

    Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

    The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

    Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

    To Apply: Please go to https://careers.un.org/lbw/jobdetail.aspx?id=172192&Lang=en-US


  • Wednesday, January 19, 2022 8:45 PM | Laura DeMuro (Administrator)

    Information Management Assistant, G5 

    (January 19, 2022)

    Position Title - Information Management Assistant, G5

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Information Management Officer

    Position type - Full-time, permanent

    Benefits - Yes

    Salary Range - $45, 000 - $55,000

    This position is located within the Archives and Records Management Section (ARMS), Facilities and Commercial Activities Service (FCAS), Division of Administration (DOA) in the Department of Operational Support. Information Management Assistants are under the overall supervision of the Unit Chief.

    The Department of Operational Support was established to provide operational advisory services to operating entities across the Secretariat, including other departments, offices away from headquarters, field missions, and regional commissions.

    The Facilities and Commercial Activities Service (FCAS) operates the Headquarters complex, striving to provide effective and efficient planning, management, maintenance and operation for all existing physical facilities and assets at the UN Headquarters, New York. FCAS also supports office and conference facilities, property management, travel and transportation services, archives and records management, mail and pouch operations, catering, giftshop and the United Nations Postal Administration.

    The Archives and Records Management Section (ARMS) identifies, preserves and provides access to those records that document the history of the United Nations. ARMS is responsible for all aspects of UN record-keeping, ranging from measures to ensure that United Nations officials create records in the course of their duties, through the management of records in United Nations offices, to preserving and making records of continuing value accessible as United Nations archives.

    Responsibilities

    Within delegated authority, the Information Management Assistant will be responsible for the following duties:

    • Supports external reference services by scheduling research appointments, drafting routine responses to enquiries for approval of the Section archivists.
    • Supports all aspects of the digitization of archival records conducted by ARMS under the guidance and supervision of the Section’s archivists.
    • Participates in maintaining the Section’s reference database.
    • Creates and maintains manual accession records and provides information to other Section staff in support of reference and archival arrangement and description activities.
    • Oversees internal records retrieval, loan, digitization and staff clearance operations.
    • Registers the Section’s incoming and outgoing records in electronic record keeping system.
    • Maintains the Section’s paper-based and electronic central file system by creating new folders, applying disposition instructions and tracking file circulation.
    • Participates in records and archives management projects in Secretariat offices, assembles records and creates electronic file lists in preparation for records transfer and arranges for their transportation from offices to non-current storage.
    • Assists in accessioning, disposition, description, and database updating activities as they relate to the Section records and archives related projects.
    • Performs clearinghouse functions concerning maintenance of accession, disposal and location elements of the Section database.
    • Supports disposition operations by liaising with records-originating offices on transfer procedures and documentation; and analyzes retention schedules and precedents in support of disposition decisions.
    • Liaises with document processing services with respect to preparation, reproduction and distribution of documents and publications.
    • Orders and follows-up on shipment of documents, reference materials, stationery and necessary equipment to various sites.
    • Provides document delivery services as required.
    • Conducts research as requested by more senior staff.
    • Provides relevant technical support to users of information services.
    • Provides administrative support for the Unit and Section Chiefs and undertakes other duties as assigned.

    Competencies

    Professionalism :Knowledge of electronic record keeping and relevant information systems and networks. Ability to undertake research, maintain records in a systematic fashion and to retrieve necessary materials with maximum speed and accuracy. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

    Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

    Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

    Education

    High school diploma or equivalent required.

    Job - Specific Qualification

    Passing the Global General Service Test (GGST) is a prerequisite for selection consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Staff members who were granted a fixed-term, continuing or permanent appointment as a result of having passed a predecessor test recognized by the Office of Human Resources Management, and who have continuously held such appointments, are not required to take the new test

    Work Experience

    Minimum 5 years of experience in archives, electronic record management or related area is required.

    Experience working with permanent archival records is desirable.

    Experience supporting archival reference services is desirable.

    Experience working with the records of an international organization is desirable.

    Languages

    English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is desirable.

    Assessment

    Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview

    Special Notice

    Appointment or assignment against this position is for an initial period of one year.

    This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

    At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

    United Nations Considerations

    According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

    Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

    The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

    Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

    The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

    Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

    To Apply: Please go to https://careers.un.org/lbw/jobdetail.aspx?id=172178&Lang=en-US


  • Saturday, January 15, 2022 8:37 PM | Laura DeMuro (Administrator)

    Paper Conservator

    (January 15, 2022)

    Position Title - Paper Conservator

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Head of Preservation, Conservation

    Position Type - Part-time, term

    Benefits - Yes

    Salary Range - $56,000 - $65,000

    Hourly wage range - $31 - $35

    Job Description

    The New York City Municipal Archives Conservation Unit seeks a paper conservator for a 4-day/week term position of up to 3 years. The successful candidate will participate in a grant-funded project to conserve a collection of drawings detailing the construction of the Brooklyn Bridge. The paper conservator will use standard methods to assess and document condition, formulate and implement appropriate treatments with a high degree of independence, and document their work in accordance with AIC standards. Treatments may include: dry and aqueous cleaning, adhesive and tape removal, stain reduction and solvent treatment, humidifying and flattening, lining, and mending using appropriate adhesives.

    Minority candidates encouraged to apply. Please submit applications by 1/27/22.

    Minimum Qual Requirements

    1. A Masters degree from an accredited college in Library Science, Archival Science, American History, Political Science, or a related area; or

    2. A baccalaureate degree form an accredited college and one year full-time professional experience in archival, records management or library work; or

    3. Education and/or experience equivalent to "1" or "2" above. However, all candidates must have the baccalaureate degree from an accredited college.

    Preferred Skills

    1. A Master's degree in Paper Conservation, or equivalent training and experience;

    2. Demonstrated knowledge and skill in the analysis and treatment of paper-based materials;

    3. Experience with creating and implementing treatment plans and completing before, during, and after treatment documentation in accordance with AIC standards;

    4. Ability to plan, prioritize, manage time appropriately, and meet deadlines;

    5. Excellent communication and collaboration skills, and the ability to work well as part of a team;

    6. Ability to stand for hours at a time, lift and transport up to 35lbs, and work in areas that may include exposure to dust and/or mold

    Additional Information

    Grant Funded Position

    To Apply

    Click "Apply Now" https://a127-jobs.nyc.gov/psc/nycjobs/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_SCHJOB_FL&Action=U

    NO E-MAILS, PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED. NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.

    APPOINTMENTS ARE SUBJECT TO OFFICE OF MANAGEMENT AND BUDGET (OMB) APPROVAL.

    Hours/Shift

    Part-time. Due to the necessary duties of this position, candidate may be required to be on call and/or work various shifts such as weekends and/or evening shifts.

    Work Location

    31 Chambers Street, Manhattan and offsite facility in Sunset Park, Brooklyn

    Residency Requirement

    New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.


  • Thursday, January 13, 2022 7:39 PM | Laura DeMuro (Administrator)

    Archives Intern 

    (January 13, 2022)

    Position Title - Archives Intern

    Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.) - Digital Archivist & Archives Manager

    Position Type - Paid Internship

    Does this position satisfy requirements for course credits? - Yes

    Hourly Wage Range - $18-$25

    Archives Intern

    Hauser & Wirth Institute

    New York City

    Position Type: Part-time, term

    Hourly wage: $25/hour, 14 hours per week

    Start Date/End Date: February through May/June 2022 (start and end dates may be adjusted if the applicant’s school schedule requires it)

    ABOUT HAUSER & WIRTH INSTITUTE

    Hauser & Wirth Institute’s mission is to foster innovation and advance equity in the field of artists' archives. The Institute nurtures diversity and transformation in the field by funding archival research and providing grants to archives professionals; engages in collaborations and forms partnerships that advance innovation and increase access to archives; and produces public programs that enliven and expand conversations around artistic legacies.

    POSITION SUMMARY

    Hauser & Wirth Institute is seeking a part-time, limited-term Archives Intern. The position will begin remotely with the potential for in-person work at our processing facility in Long Island City. The Intern will primarily assist the Digital Archivist & Archives Manager with an audiovisual preservation project by describing digitized video recordings from an artist’s archive. They will also assist in processing born-digital content and other archives projects as needed. If onsite work becomes possible, the Archives Intern will assist with processing and preservation activities for born-digital content stored on optical media in an artist’s archive.

    Under the supervision of the Digital Archivist & Archives Manager, the Archives Intern’s duties will include:

    - Viewing and describing digitized audiovisual recordings

    - Recommending intellectual arrangement for the audiovisual recordings

    - Creating records for audiovisual materials in ArchivesSpace

    - Assisting with born-digital archives projects

    If invited to work onsite, duties will also include:

    - Rehousing and creating an item-level inventory of optical media

    - Transferring born-digital content stored on optical media

    - Assisting with preservation reformatting of analog materials

    The position will be up to 14 hours per week between Monday and Friday, and up to a total of 40 7-hour days.

    REQUIRED QUALIFICATIONS

    - Coursework and/or experience with archival arrangement and description

    - Excellent organizational skills and attention to detail

    - Excellent writing and communication skills

    - Ability to work independently and with minimal supervision after initial training period

    - Experience working with Microsoft Excel and/or Google Sheets

    - Ability to be flexible and adapt to changing circumstances

    PREFERRED QUALIFICATIONS

    - Currently working toward a MLIS or MA with a concentration in archives or a recent graduate

    - An interest in art history

    - An interest in digital archiving

    TO APPLY

    Interested candidates should email their resume and cover letter to info@hauserwirthinstitute.org. Please include your name and the position title in the email subject line. The position will remain open until filled.

    COVID-19 VACCINE REQUIREMENT

    As a condition of employment, the individual hired for this position must be fully vaccinated against COVID-19, barring a valid exemption. The individual must provide proof of vaccination prior to their start date.


  • Wednesday, January 05, 2022 7:19 PM | Laura DeMuro (Administrator)

    PART-TIME PAPER CONSERVATOR POSITIONS (CONTRACTORS)

    (January 5, 2022)

    Position Title - PART-TIME PAPER CONSERVATOR POSITIONS (CONTRACTORS)

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - PART-TIME PAPER CONSERVATOR POSITIONS (CONTRACTORS)

    Position Type - Part-time, term

    Benefits - No

    Hourly Wage Range - $20-$25

    PART-TIME PAPER CONSERVATOR POSITIONS (CONTRACTORS)

    The Municipal Archives Conservation Unit seeks 2 part-time (contract) conservation technicians to process, inventory, and rehouse a collection of historical architectural building plans that date from the 1860s to the 1970s. Under supervision, the technicians will remove the rolled plans from storage, surface clean, flatten, perform simple repairs, re-house, label, perform basic research to identify and arrange plans according to block and lot and permit identification numbers, and enter descriptive information into a spreadsheet. The technicians will also assist with identifying items requiring additional conservation treatment. Preferred candidates will have experience processing archival materials, and experience handling delicate or damaged material. Qualified candidates must be detail-oriented and organized

    Required qualifications: A baccalaureate degree from an accredited college and one year full-time professional experience in conservation and/or preservation.

    Preferred: Experience treating oversized paper-based materials.

    For Consideration, email to: recruit@records.nvc.gov

    SALARY

    $22.21/hour, 25 hrs/week

    To Apply please email recruit@records.nyc.gov with the email header: PART-TIME PAPER CONSERVATOR POSITIONS (CONTRACTORS) with resume.


  • Monday, January 03, 2022 9:15 PM | Laura DeMuro (Administrator)

    Archive and Activation Manager 

    (January 3, 2022)

    Position Title - Archive and Activation Manager

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Executive Director

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $76,000 - $85,000

    Status: Full Time, Exempt

    The Mission of the Curve Foundation is to empower lesbians, queer women, trans people, and non-binary people of all races and ages (the Curve Community) to share our stories, connect with each other and raise visibility.

    The Vision of the Curve Foundation is to form partnerships and make grants that spur active storytelling and cross-generational dialogue around the Curve Community. We achieve this vision by supporting journalists, investing in the next generation of intersectional leaders, and bolstering existing community archives.

    The Position: This is a powerful opportunity to be a catalyst in the formation of a groundbreaking project to create a foundation that is of, by, and for the Curve Community.

    The Manager is a generalist/creator with an archival background, excited about the opportunity to build a digital archive that reflects and connects with lesbians, queer women, and trans and non-binary people. The Manager comes to the position with a history of outstanding leadership and interpersonal skills, ideally in the planning, execution, and management of digital archives.

    The Manager is responsible for the access to, professional care, daily management, and maintenance of the Curve magazine digital archive, including its organization, preservation, and storage. Additionally, the Manager is responsible for activation events and the commission of written & multimedia digital archive activations.

    Key Archival Tasks:

    Oversee the completion of the Curve magazine digital archive (OCR integration, issue upload and quality control, metadata creation, and other related tasks)

    Lead strategic planning as it relates to long-term digital preservation and access and manage systems

    Coordinate and facilitate archive access, including managing licensing requests and reference inquiries

    Manage magazine copyright and web host relationships, including periodic budget management

    Coordinate platform upkeep with webmaster

    Develop and/or innovate existing archive catalogue system

    Strategize partnerships with aggregator digital hubs and manage content integration

    Key Activation Tasks:

    Co-create issue area index with Executive Director

    Editorial support for quarterly Curvemag.com mini-issues

    Scope & select writers / creators to activate archive content

    Plan 1-2 archive activation events per year

    Co-ordinate social media activations with Executive Director and contractors

    The Manager should ideally possess the following professional experience and/or qualifications:

    5+ years of related experience in digital archive work and/or archive activation

    Demonstrated experience building and maintaining digital collections

    An understanding of the broader field of digital preservation and archival work especially as it relates to the organizations, platforms, digital innovators, publications, and other players that work to preserve lesbian, queer or marginalized peoples’ media.

    Prior experience working with LGBTQ+ individuals from diverse backgrounds

    Strong project management and organizational skills

    Experience with social media content creation and/or curation preferred

    The Manager should ideally display the following interpersonal and/or personal acuities:

    A deep commitment to personal and professional authenticity

    The ability to cultivate a sense of belonging and access

    The ability to think and act strategically, consistent with the foundation’s status as an early-stage project

    A demonstrated track record of processing and synthesizing complex information and goal setting.

    Editorial vision, with an emergent and iterative approach to the creative process

    Strong writing and public speaking skills; presents ideas in a pragmatic, organized, and compelling manner.

    Demonstrated ability to partner effectively with peers in shared efforts; ideally brings experience working in a start-up and/or leanly staffed environment

    Curiosity, willingness, and a wicked sense of humor

    Additional Details:

    Employment Type: This a full-time, exempt position

    Reports to: Executive Director

    Physical Demands/Work Environment: This is a remote position. While performing the duties of this position, the employee is required to spend extended periods of time at a computer. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

    Compensation & Benefits:

    Salary Range: $75,000 – $85,000

    Benefit summary:

    Medical, Dental and Vision coverage

    FSA & Dependent Care FSA, commuter benefits

    403B Retirement Plan

    Paid time off, including vacation days, sick and personal days, and federal holidays

    Ongoing, subsidized opportunities for professional development

    How to Apply

    Please send a resume and cover letter explaining how your skills fit this position to the attention of Human Resources, The Curve Foundation.

    Email: employment@thecurvefoundation.org

    We will begin contacting applicants in mid-late January.

    The Curve Foundation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

    This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

    https://thecurvefoundation.org/employment-opportunities/archive-activation-manager/


  • Monday, January 03, 2022 9:13 PM | Laura DeMuro (Administrator)

    Assistant Archivist/Asset Coordinator

    (January 3, 2022)

    Position Title - Assistant Archivist/Asset Coordinator

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Director, Archives and Exhibitions

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $45,000 - $55,000

    Founded in 1842, the New York Philharmonic is the oldest symphony orchestra in the United States, and one of the oldest in the world. Each season the Philharmonic connects with up to 50 million music lovers through live concerts in New York City and on its worldwide tours and residencies. David Geffen Hall, the home of the Philharmonic, is currently under renovation and the orchestra is performing in several different venues this season. The new hall will re-open to the public in the fall of 2022 with state-of-the art acoustics and more inviting spaces.

    The New York Philharmonic seeks an Assistant Archivist / Asset Coordinator to manage the growing institutional and public research archival collections of the New York Philharmonic.

    Responsibilities include:

    • Survey, process, arrange and describe the incoming archival collections (all mediums) of the New York Philharmonic. Maintain performance history database, records catalog, and digital asset management system (DAMS) describing all Philharmonic records.
    • Accession new material (including digital files) from administrative offices as well as from outside donors. De-accession non-archival materials according to established guidelines and retention schedule.
    • Work with the Digital Archivist to coordinate digital asset migration, description, and distribution in the Philharmonic’s DAMS.
    • Work with the Director, Archives and Exhibitions, to research and mount changing exhibitions in David Geffen Hall.
    • Prepare images, write captions, and coordinate with Lincoln Center to populate the digital exhibit areas in David Geffen Hall.
    • Answer internal and external research requests. Assist on-site researchers.
    • Maintain archival supplies and office equipment.
    • Supervise volunteers and temporary assistants and/or student interns.
    • Assist the Director, Archives and Exhibitions with various administrative and historical projects as they develop.
    • Manage pickup and retrieval of materials to offsite storage.
    • Miscellaneous duties as assigned.

    Requirements:

    Advanced degree in Archival Management or Library Science with specialization in collections management preferred. Undergraduate studies in American History, Public History, or Musicology a plus. Two years’ work experience in an archives, preferably an institutional collection. Knowledge of current professional archival theory, standards and best practices in archival administration and preservation of a variety of formats. Accomplished research and writing skills. Knowledge of descriptive metadata standards and familiarity with a variety of database systems and applications. Experience working with a digital asset management system a plus. Full-time in-person schedule at the archives’ Lincoln Center facility. Commitment to valuing diversity and contributing to an inclusive working environment.

    The New York Philharmonic offers a competitive salary and comprehensive benefits package to our full-time employees including:

    • Medical Dental and Vision coverage
    • Employer contributions to the 403(b) plan after one year of employment
    • Employer paid Life and Disability insurance
    • 12 Holidays
    • 20 Vacation days in 3rd calendar year of employment

    Please submit a resume and a cover letter along with your salary expectations to resumes@nyphil.org.

    No phone calls, please. Although we appreciate your interest, we will only contact applicants we are considering for interview.

    The New York Philharmonic is an Equal Opportunity Employer and does not discriminate on the basis of age, immigration or citizenship status, color, disability, ethnicity, gender, gender identity, marital and partnership status, national origin, race, religion, sexual orientation, veteran or active military service member or any other characteristic protected by federal, state or local laws in its employment policies.

    https://nyphil.org/about-us/general-information/employment-opportunities

    To Apply: Please send resume to resumes@nyphil.org


  • Monday, December 20, 2021 5:20 PM | Laura DeMuro (Administrator)

    Project Archivist 

    (December 20, 2021)

    Position Title - Project Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Archivist

    Position Type - Part-time, term

    Benefits - No

    Hourly Wage Range - $25 - $30

    The Institute of Jazz Studies, located on the campus of Rutgers University-Newark, is seeking a Project Archivist. Reporting to and collaborating with the Institute of Jazz Studies Archivist, the Project Archivist will complete a wide variety of collections processing tasks, including the inventory, arrangement, description, and re-housing of and the creation of an ArchivesSpace online finding aid for the Count Basie family papers, working in person onsite at the Institute.

    To Apply: Please go to https://jobs.rutgers.edu/postings/150687


  • Thursday, December 16, 2021 7:17 PM | Laura DeMuro (Administrator)
    Archivist


    (December 16, 2021)

    Position Title - Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - N/A

    Position Type - Full-time, Permanent

    Benefits - Yes

    Salary Range - $86,000 - $95,000

    DESCRIPTION

    The Institute for Studies on Latin American Art (ISLAA) seeks a dynamic and systemic-thinking Archivist and Library Outreach Manager to design and implement best practices to facilitate research and public engagement with our extensive rare-book library and special collections of modern and contemporary Latin American art.

    This position is responsible for major initiatives including the implementation of a call system and database for our library volumes; as well as the expedient processing of archival collections, including contracting specialists for key collections where additional resources are required. The Archivist and Library Outreach Manager will also lead the development of ISLAA’s digital research portals, including digitized collections and related web features. Reporting to the Managing Director, this position will frequently weigh in on related ISLAA programs in order to connect researchers, curators, and audiences to our unique offerings.

    The ideal candidate is methodical, forward-thinking, and able to work efficiently on multiple projects. ISLAA adheres to the principle of “More Product, Less Process” (MPLP)—and so the ability to toggle between immediate priorities and long-term vision is essential. This is an expansive position with enormous room for growth. The ideal candidate will welcome the opportunity to significantly increase research engagement with one the country’s leading collection of Latin American rare books and archives.

    Public engagement is core to the mission of ISLAA, which seeks to amplify the rich legacies of Latin American artists, movements, and visual cultures. Facilitating access to this collection requires diligent processing by a team of experts, and this priority is both an ethical and organizational imperative.

    KEY ROLES

    Works with Collections team to coordinate physical storage of archives and library volumes

    Works with Editorial Program Manager to develop archival curated selections for the website

    Works with Exhibition and Curatorial Manager and visiting curators to develop archival components for ISLAA’s gallery space

    RESPONSIBILITIES

    Designs and implement a call system for ISLAA’s rare books and volumes

    Oversees the processing of special collections with an emphasis on greater accessibility both internally and for researchers

    Interfaces between ISLAA’s internal teams, reporting newly processed materials and suggesting new programming and initiatives related to incoming acquisitions

    Coordinates with researchers through our Scholar in Residence and Writer in Residence programs

    Fields inbound research questions and makes recommendations

    Advises Collections team on organization and information management, tracks research visits

    Reconciles CRM and collection databases on a regular basis, working directly with developer to create code patches if necessary

    Maintains consistency across metadata in website, CRM, collection databases, et al.

    Works with Collections team to select database provider(s) and manage art collection and networked archives/library

    REQUIREMENTS

    Completed MLIS degree

    3+ years cumulative full-time experience working with rare books and archives

    Specialization in art history or artist-related materials

    Advanced Spanish or higher (reading and spoken). Portuguese is helpful but not required.

    NOTE ON HIRING

    ISLAA seeks team members who reflect the diverse communities we engage with. Positions are filled without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, disability, HIV/AIDS status, veteran status, or any other characteristic protected by law. All are encouraged to apply.

    COMPENSATION

    Salaries are competitive and commensurate with experience. Health benefits and 401k are offered after three months of employment.

    ABOUT US

    The Institute for Studies on Latin American Art (ISLAA) advances scholarship and public engagement with art from Latin America through its program of exhibitions, publications, lectures, and institutional partnerships.

    ISLAA pursues greater international visibility for art from Latin America, a goal that has led to our involvement in more than 400 lectures and conferences, 30 books, and 20 large-scale exhibitions.

    https://www.jobs.art/posts/archivist-islaa-ed01622b-29ed-4b11-886c-fbbff2f224c5

    To apply please send a resume and cover letter to jobs@islaa.org, attn: Lucy Hunter. We look forward to hearing from you!


  • Tuesday, December 14, 2021 7:30 PM | Laura DeMuro (Administrator)

    Archivist 

    (December 14, 2021)

    Position Title - Archivist

    Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.) - Archivist

    Position Type - Paid Internship

    Does this position satisfy requirements for course credits? - Yes

    Hourly wage range - $18- $25

    Paid Summer 2022 Internship for Graduate Student - The Metropolitan Museum of Art Archives

    Met Archives

    The Metropolitan Museum of Art Archives collects, preserves and makes accessible for research corporate records of the Museum, and promotes an informed and enduring understanding of its institutional history. Archives holdings date from 1870 through the early 21st century, and document the Met's art collection, past exhibitions, curatorial practice, and administration. The summer 2022 intern will collaborate with staff archivists to preserve digital Museum records, provide reference assistance to Museum staff and non-staff scholars, and engage in historical research. A special focus of the 2022 internship will be metadata analysis and creation for digitized historical records, and transfer of digital assets into the Museum’s DAM. The ideal candidate will be enrolled in a graduate program in library/information science or archives management. In addition to developing practical work skills through this departmental placement, the intern will participate in MuSe (Museum Seminars) and interact directly with the Museum's diverse audience by conducting a gallery talk based on their area of expertise.

    MuSe

    Join a vibrant community of students at The Metropolitan Museum of Art this summer! The Museum Seminar (MuSe) Internship Program awards paid ten-week summer internships to graduate students interested in a career in the arts and fields related to the Met’s many departments. The Met has over forty department areas, including Museum Archives, that host interns from a wide variety of academic backgrounds with an interest in art and museums. In addition to developing skills through special projects with Met staff, MuSe interns train to lead their own public tours in the galleries and participate in a weekly seminar series on museum practice.

    The Met strongly encourages applications from students who are members of groups underrepresented in careers related to museums and the visual arts.

    For more information and to apply, click here.

    DEADLINE: January 19, 2022, at 5:00 p.m. (ET). Please note: your recommendation letters must be submitted by this application deadline. We will not accept applications or recommendations after the deadline.

    The Metropolitan Museum of Art provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status, and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.

    Required documents include: Short essay responses, an unofficial transcript, a résumé describing any work or extracurricular experiences, two letters of recommendation, one of which must be from a professor or instructor who knows you in an academic context, and proof of vaccination; required documents may also include a valid U.S. work authorization (such as a J-1 visa, etc.)

    To Apply please go to: https://www.metmuseum.org/about-the-met/internships/undergraduate-and-graduate-students/summer


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