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Current Openings 

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  • Monday, June 24, 2019 10:31 PM | Laura DeMuro (Administrator)

    Adjunct Processing Archivist [part-time]  

    (June 24, 2019)

    The College of Staten Island Library seeks applicants for the position of Adjunct Processing Archivist [part-time] for the 2019 Fall Semester.

    Duties include:

    • Processes incoming and existing collections to library and national standards, including re-boxing/re-foldering, and creating finding aids.
    • Updates legacy finding aids to include recent accessions.
    • May assist researchers with the use of archives and special collections in person and by phone, chat, email, or other means.
    • Physically maintains the collection, pulling and re-shelving materials used.

    Required Qualifications

    Master of Information Science or Master of Library and Information Studies from an ALA-accredited institution, or equivalent.

    Coursework and/or training in archival theory, methodology, issues, and trends.

    One or more years of job-related experience, preferably in a college library and/or archival environment.

    Demonstrated experience in arranging, describing and preserving complex manuscript and/or archival collections.

    Demonstrated knowledge of and experience with Encoded Archival Description (EAD) and Machine-Readable Cataloging (MARC) formats.

    Knowledge and understanding of library-based descriptive standards including Describing Archives: A Content Standard (DACS) and Resource Description and Access (RDA).

    Strong interpersonal, customer service, facilitation, and communication skills.

    Strong organizational skills and the ability to manage and prioritize multiple tasks and projects, working cooperatively with others or independently.

    Ability to perform accurate, detailed work.

    Ability to communicate effectively both verbally and in writing.

    Preferred Qualifications

    Working experience using ArchiveSpace and Omeka.

    Physical Work Environment

    Ability to lift materials weighing up to 30 lbs., shelve/retrieve materials from shelves at ground level up to six feet in height and perform light maintenance tasks.

    Ability to bend, stoop, and push loaded book trucks.

    Dust and other allergens from books and archives may be encountered.

    Salary, depending on qualifications, begins at $42.95 per hour.

    Starting date: September 5, 2019

    Review of applications will begin on July 15, 2019.

    Please email a cover letter, resume, and three names of references to: Library@mail.csi.cuny.edu


  • Friday, June 21, 2019 8:52 PM | Laura DeMuro (Administrator)
    Head, Manuscripts Department


    (June 21, 2019)

    Schlesinger Library on the History of Women in America seeks a creative, collaborative, experienced leader and administrator for its manuscript department. The successful candidate will have a proven record of success in inspiring a high performing team of processors and interns, deep knowledge of archival practices, standards, and archival technology systems. The candidate should also possess expertise in the history of women, gender, and sexuality in the United States, and demonstrate commitment to building diverse, equitable, and inclusive excellence in the workplace. Reporting to the Executive Director of the Library, the Head of Manuscripts participates in Schlesinger’s senior management groups, acquisitions committee, and collaborates with other department heads within the Library and across Radcliffe Institute to develop and make readily available premiere collections in the history of women. The Head of Manuscripts contributes to the Library’s continuous effort to offer state of the art and innovative services to our research community. Additionally, the Head of Manuscripts serves on Harvard Library committees, work groups, and task forces to assure the development of Harvard Library systems that serve the mission of Schlesinger Library.

    Interested applicants must apply for the Head, Manuscript Department position through HARVARD CAREERS (https://hr.harvard.edu/search-jobs), Harvard University’s online employment application system. Please combine your cover letter and resume/CV into a single document when you are instructed to "Upload my resume/CV from my computer." Cover letters are required for every application for a position at the Radcliffe Institute. The Radcliffe Institute is not able to provide visa sponsorship for this position.


  • Wednesday, June 19, 2019 7:19 PM | Laura DeMuro (Administrator)

    Archive Fellow 

    (June 19, 2019)

    The Studio Museum in Harlem is the nexus for artists of African descent locally, nationally, and internationally and for work that has been inspired and influenced by black culture. It is a site for the dynamic exchange of ideas about art and society. The Studio Museum has earned a reputation as a leader in the contemporary arts arena and is internationally known for its catalytic role in promoting the work of artists of African descent.

    Reporting to the Studio Museum's Registrar and working in close collaboration with the Lead Consulting Archivist and Museum Archivist, the Archive Fellow will support the processing of The Studio Museum in Harlem's estimated 850 cubic feet of institutional records and assist in the creation of an Encoded Archival Description (EAD) finding aid. The Archive Fellow will work in consultation with the Museum Archivist to follow processing standards and plans, create standardized descriptions, and ensure consistency and quality for the overall project.

    This is a full-time, grant-funded position funded through June 30, 2020.

    RESPONSIBILITIES

    • In close conjunction with the Museum Archivist, coordinate the organization of a large, complex, multi-format manuscript collection
    • Assist in inputting, assigning, tracking, and systematizing archive material metadata, following archival metadata standards
    • Assist in establishing a work-flow for archive processing
    • Prepare and distribute monthly reports to track progress
    • Collaborate with Registrar (and relevant Studio Museum departments) to support the archive’s emerging role in all database and digital asset management systems
    • Coordinate digitization, as needed
    • Support reference requests from Studio Museum staff and external institutions
    • Aid in the supervision of Archive Intern(s)

    QUALIFICATIONS

    • Recent graduate or current student pursuing an MLS or MLIS, preferably with an Archives Certification
    • Familiarity with different DAMS and/or similar type Digital Asset Management Software
    • Demonstrated knowledge of working with collections of contemporary art
    • A general understanding and knowledge of the principles of archival appraisal, survey, arrangement, description and preservation, with particular familiarity with MPLP methodology
    • Direct experience with processing collections and establishing an EAD finding aid
    • Consistent accuracy and attention to detail
    • Expertise in the use of a broad range of information systems, services and databases relevant to archives and special collections
    • Effective written and oral communication skills
    • Familiarity with digitization projects
    • Team orientated individual, with a focus on flexibility, versatility, and an ability to work collaboratively
    • Must be able to lift up to 40 pounds, climb a ladder, stoop and reach in a variety of physical locations

    To apply: Please email cover letter and resume in one PDF to job.archive.fellow@studiomuseum.org.

    Please place “Archive Fellow” in the subject line.

    Please note that while careful consideration will be given to each submission, the Museum will only be able to contact those applicants whose knowledge, skills and work experience best fit the requirements of the position.

    The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.


  • Monday, June 17, 2019 8:31 PM | Laura DeMuro (Administrator)

    Archivist/Librarian

    (June 17, 2019)

    LIM College – Where Business Meets Fashion is currently seeking candidates for the position of Archivist/Librarian.

    Founded in 1939, LIM College educates students for success in the global business of fashion and its many related industries. As a pioneer in experiential education, LIM fosters a unique connection between real-world experience and academic study in business principles, offering master’s, bachelor’s and associate degree programs in a variety of fashion-focused majors. Located in the heart of New York City — the nation’s fashion and business capital — LIM provides students with innumerable opportunities for firsthand experience and professional development.

    POSITION PURPOSE

    The Archivist/Librarian is responsible for maintaining the College’s archive and library related duties as determined by the Director of Library Services. This position includes working evenings and weekends.

    ESSENTIAL FUNCTIONS AND BASIC DUTIES

    RESPONSIBILITIES

    Developing policies and procedures regarding the archives

    Processing and describing LIM College’s archives

    Identifying materials relevant to the college’s history

    Placing materials in appropriate archival housing

    Writing and updating finding aids

    Identifying items in need of conservation

    Performing or overseeing the conservation processes

    Assisting patrons with research that relates to the archives

    Planning and implementing digitization of archive materials

    Collaborating with other departments, particularly Institutional Advancement, by using archival materials to create LIM College-themed presentations

    Staying abreast of archive and library trends through participation in local and national associations

    Supervising work of library student workers

    Analyzing patron requests to determine needed information and assisting in locating that information

    Teaching patrons to search for information using research databases and other information sources

    Teaching library information classes

    Keeping statistics related to teaching information literacy classes

    Checking books in and out of the library using the SIRSI library system

    Explaining the use of library facilities, equipment and services

    Offering and relating information about library policies

    Assembling and arranging materials for displays

    Keeping records of all library transactions

    Assisting students with copy machines and printers

    Weeding books, magazines and newspapers as needed

    Responding to patron complaints and taking action as necessary

    Compiling lists of new materials, such as books, periodicals and DVDs as needed

    Assisting in Open House programs as needed

    QUALIFICATIONS

    A master’s degree in Library Science with a concentration in archive studies is required.

    Candidates must have knowledge of all archive requirements and standards.

    At least two (2) years archive and general library experience.

    Basic computer and spread sheet application skills.

    Basic ability to perform conservation repairs on materials as needed.

    Good communication and marketing skills.

    Familiarity with best practices in digitization of archival materials.

    Submit resume, application and cover letter via the following link: https://jobapply.page.link/cDeE


  • Sunday, June 09, 2019 12:11 PM | Laura DeMuro (Administrator)
    Archivist / Art Appraiser Intern 

    (June 9, 2019)

    Art appraiser / archivist intern needed to help identify and appraise works in private collection in residence on Lower East Side, NYC. Collector was renowned art historian / critic whose collection was gifted by the artists he wrote about. Intern would work alongside archivist who is cataloguing writer's archive. Intern would help identify, appraise, and separate works from archive. Appraisal needed for missing pieces, working from photos and video.

    Please send cv with appraisal experience, knowledge of contemporary, postmodern and conceptual art to mcevilleyestate@gmail.com


  • Tuesday, June 04, 2019 10:36 PM | Laura DeMuro (Administrator)

    Associate Archivist

    (June 4, 2019)

    DEPARTMENT: Special Collections and Records Management

    SUPERVISOR: Director of Special Collections and Records Management

    HOURS: 35 hours per week. Monday through Friday. 9am-5pm

    GRADE: 4 - Salaried Exempt

    GENERAL PURPOSE

    Molloy College seeks a creative and proactive Associate Archivist to join our Special Collections and Records Management team. The Associate Archivist works collaboratively to implement sustainable solutions for managing and expanding digital collections, and is responsible for accessioning and processing institutional records in both paper and electronic formats. Responsibilities also include providing reference services and participating on special projects.

    ESSENTIAL DUTIES AND RESPONSIBILITIES

    • Assists with establishing and developing best practices, procedures and effective workflows relating to electronic records.
    • Manages website collections using Archive-It.
    • Assists with digitization projects.
    • Creates and maintains online exhibits and mobile experiences.
    • Receives records transfers, verifies inventories and provides support for records management activities in accordance with established procedures and schedules
    • Participates in the processing of archival collections in all formats including re-housing, arrangement and description activities.
    • Develops processing plans and workflows.
    • Prepares and improves descriptive metadata for collections, creates database records and finding aids.
    • Participates in departmental outreach activities.
    • Provides archives and records related instruction in both classroom and workplace settings.
    • Performs other duties as needed

    DESIRED MINIMUM QUALIFICATIONS

    • Master's degree from an ALA-accredited Library and Information Science program, History, or related field with graduate level archival course work
    • 2 years' experience working with archival collections
    • Working knowledge of professional standards and best practices for archives
    • Working knowledge of collections management systems
    • Intermediate skills in digital imaging, scanning and editing
    • Demonstrated intermediate skills working with Microsoft Office and Adobe Suite
    • Ability to establish positive working relationships and communicate effectively, orally and in writing
    • Ability to work independently as well as part of a team with a collaborative approach to problem solving
    • Must be able and willing to lift up to 40 lbs.; stand and/or sit for long periods; navigate step stools, and ladders
    • Preferred working knowledge of metadata standards such as Dublin core, EAD, DACS and controlled vocabularies
    • Preferred experience with using one or more of the following: Archive-It, ArchivesSpace, Preservica, GuidebyCell or InMagic Presto

    SUPERVISION EXERCISED

    • May supervise student assistants, interns and volunteers

    TOOLS AND EQUIPMENT USED

    Desktop computer, including spreadsheet and word processing software; copy machine; fax machine, printers, and scanners.

    PHYSICAL DEMANDS

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands and fingers to operate, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

    WORK ENVIRONMENT

    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderately quiet.

    The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

    Molloy College, an independent, Catholic college rooted in the Dominican tradition of study, spirituality, service and community, is committed to academic excellence with respect for each person. Through transformative education, Molloy promotes a lifelong search for truth and the development of ethical leadership.

    All Molloy College employees are expected to display an understanding of and a commitment to the College's mission and core values; foster relationships with a spirit of inclusivity, compassion and respect; appreciate and celebrate differences and support a welcoming and hospitable environment that is responsive and helpful to all members of the Molloy community and beyond.

    TO APPLY:

    Please email resume and cover letter to humanresources@molloy.edu . Please include the position title in the Subject Line. Applications may also be mailed to:

    Office of Human Resources, Molloy College

    1000 Hempstead Ave.

    Rockville Centre, NY 11571-5002

    AN EQUAL OPPORTUNITY EMPLOYER

    Women, minorities, persons with disabilities and veterans are encouraged to apply.


  • Monday, June 03, 2019 5:51 PM | Laura DeMuro (Administrator)

    Student intern (part-time, paid)

    (June 3, 2019)

    This is an exciting opportunity to join HSBC's team of archivists spanning London, New York, Hong Kong and Paris. The successful candidate will be involved in all aspects of the unit's activities to capture, preserve and promote the historical archives of HSBC in the US, including legacy firms.

    Under supervision of the US Archives Manager, the student intern will provide cataloging and archival processing assistance. Specific duties include:

    -clean up of legacy data in archival catalog system

    -creating new catalog records as necessary

    -assisting with reference requests

    -digitizing physical records in preparation for a planned public access portal

    -assisting with tours and presentations in the archive

    -processing archival collections

    -re-housing and other conservation tasks

    -This is an exciting opportunity for a student to learn cataloging, digitizing, and reference skills in a corporate archives and use cutting edge digital archives technology.

    To Apply: Please go to https://hsbc.taleo.net/careersection/external/jobdetail.ftl?job=0000D3LT&lang=en-gb


  • Thursday, May 30, 2019 10:13 PM | Laura DeMuro (Administrator)

    Digital Archives Assistant

    (May 30, 2019)

    The New School Archives and Special Collections (the Archives) seeks an enthusiastic, tech-savvy and self-motivated Digital Archives Assistant (DAA) to report to the Assistant Director for Digital Archives.

    The DAA will support the digital initiatives and daily activities of the Archives, especially related to processing, tracking and making available digitized and born-digital material.

    The DAA will follow established workflows for migration of obsolete media into archival formats, scan-on-demand and larger digitization projects, transformation of digital objects, creation of metadata records and other tasks related to the long-term preservation of born-digital records in all formats.

    This position is a Local 1205 union Unit position covered by a collective bargaining agreement between Local 1205 Teamsters and The New School.

    Please apply through link. https://careers.newschool.edu/postings/17308


  • Thursday, May 30, 2019 10:11 PM | Laura DeMuro (Administrator)

    Spanish Cataloging Intern 

    (May 30, 2019)

    The Archives Intern will work under the supervision of the Project Manager to catalog Spanish and English language audio materials from the collection after the digitization is completed.

    The intern will listen to the audio files and – along with information on the tape, its container and any other documents included – determine the content of the item and catalog accordingly.

    The intern will create archival descriptions; identify significant content in the archival material; establish name and subject access terms with Library of Congress controlled vocabularies; document the records in the collection management system and image any documents in the item containers.

    The internship may also involve physical processing, including arrangement of materials and basic conservation practices, such as rehousing.

    To be eligible for the internship, the candidate must have cataloging experience, be fluent in Spanish and English and have a general familiarity with and interest in 1960s society and culture. Experience with translation and audio transcription a plus. The stipend for the position is $6800. The position begins in early July.

    Deadline for applications is June 15, 2019. Please send résumé and cover letter

    To Apply:Please go to https://theriversidechurch.applytojob.com/apply/uvohGkORdP/Spanish-Cataloging-Intern


  • Thursday, May 30, 2019 10:04 PM | Laura DeMuro (Administrator)

    Hebrew Cataloging Intern

    (May 30,2019)

    The Archives Intern will work under the supervision of the Project Manager to catalog Hebrew and English language audio materials from the collection after the digitization is completed. The intern will listen to the audio files and – along with information on the tape, its container and any other documents included – determine the content of the item and catalog accordingly. The intern will create archival descriptions; identify significant content in the archival material; establish name and subject access terms with Library of Congress controlled vocabularies; document the records in the collection management system and image any documents in the item containers. The internship may also involve physical processing, including arrangement of materials and basic conservation practices, such as rehousing.

    To be eligible for the internship, the candidate must have cataloging experience, be fluent in Hebrew and English and have a general familiarity with and interest in 1960s society and culture. Experience with translation and audio transcription a plus. The stipend for the position is $6800. The position begins in early July.

    Deadline for applications is June 15, 2019. Please send résumé and cover letter.

    To Apply: PLease go to https://theriversidechurch.applytojob.com/apply/Tq7TZWEs6b/Hebrew-Cataloging-Intern


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