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ART takes no responsibility for the postings placed here, nor will the organization play mediator between applicants and employers. If you wish to apply for a position, please follow the contact information listed in each posting, and good luck!

Current Openings 

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  • Friday, September 13, 2019 9:05 PM | Laura DeMuro (Administrator)

    Reading Room Assistant

    (September 13, 2019)

    The Brooklyn College Archives and Special collections seeks a part-time Reading Room Assistant to work Monday through Friday from 1:00pm to 5:00pm.


    Communicate Special Collections & Archives procedures and policies to patrons

    Retrieve archival collections and rare books for researchers’ use.

    Answer the phone and take messages

    Scan and photocopy documents as needed

    Update archival finding aids

    Light archival processing

    Required Skills:

    Strong customer service and communication skills. Sensitivity to and aptitude for handling rare and fragile materials.

    Preferred Skills:

    Familiarity with ArchivesSpace

    Previous experience working in a library or archival setting

    To Apply: Please send Resume and Cover Letter to C.Bradley-Sanders17@brooklyn.cuny.edu

  • Thursday, September 12, 2019 7:26 PM | Laura DeMuro (Administrator)

    Records Management and Digital Specialist

    (September 12, 2019)

    Reporting to the Asst. Dean for Special Collections and the Gallery, the Records Manager and Digital Specialist: Position is responsible for university records management, works with the Technical Services Archivist to test, select, and implement the software to establish electronic Records Management, and assists with accessioning, arranging, and describing archival collections.

    Seton Hall University Libraries is an equal opportunity employer and recognizes and values the benefits of a diverse workplace.

    Duties and Responsibilities:

    The position also plays an essential role in the digitization of archival collections, and supporting digital preservation projects with ArchiveSpace (or another archival data management system), or other collections management systems, and scanning and photo editing software with a knowledge of archival descriptive standards (DACS, EAD).

    Records Management: Manages intake and disposition of paper RM files, Fulfills RM research requests, Maintains and creates record retention schedules, offers RM guidance across campus using established guidelines and industry standards, works with the Technical Services Archivist to establish and implement procedures for electronic RM.

    With the Technical Services Archivist, accessions and processes archival materials according to established guidelines and procedures, drafts written finding aids which describe archival collections, assists with digitization of archival materials and creates digital exhibitions, assists with digital preservation projects as assigned, assists with data scrubbing of ArchivesSpace database, other duties as assigned.

    Required Qualifications:

    Bachelor's degree, experience using ArchivesSpace or other archival data management system, experience with digitization, data input, excellent writing and communications skills, well­-developed research skills. Minimum 1 year of relevant experience.

    Desired Qualifications:

    Background in Library Science or Museum Studies. Knowledge of archival descriptive standards (DACS, EAD).

    Experience working with Preservica and digital preservation processes.

    Understanding of archival preservation standards and proper handling of archival materials and artifacts.

    Union: Local 153

    Salary Grade: Staff Union (Local 153) - SU18.0

    Physical Demands:

    Vision and hearing abilities, heavy lifting and carrying, extensive standing and walking.

    Special Instructions to Applicants: Please provide name and contact information for three references.

    Seton Hall University is an Equal Opportunity/Affirmative Action employer. All applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation or sex.

    Apply at: http://jobs.shu.edu/cw/en-us/job/494020/records-management-and-digital-specialist

  • Monday, September 09, 2019 8:46 PM | Laura DeMuro (Administrator)

    Reference Services Librarian & Instructional Coordinator 

    (September 9, 2019)

    The Center for Jewish History seeks a full-time professional librarian to assist researchers in the Lillian Goldman Reading Room and to help coordinate the Center’s academic outreach. This is an excellent opportunity for individuals interested in special collections, reference, and outreach, with an emphasis on primary source literacy and collection-based instruction.

    The Center for Jewish History provides a collaborative home for five partner organizations: American Jewish Historical Society, American Sephardi Federation, Leo Baeck Institute, Yeshiva University Museum, and YIVO Institute for Jewish Research. The partners’ archives comprise the world’s largest and most comprehensive archive of the modern Jewish experience outside of Israel. The successful applicant will join a dynamic team of forward-thinking and professionally engaged Center staff who provide access-oriented services for the collections held by the five partner institutions.

    The Reference Services Librarian & Instructional Coordinator will report to both the Senior Manager for Public Services and the Director of Academic Programs. As a member of the Reading Room team, the Reference Services Librarian will provide a high standard of patron service and ensure the seamless delivery to researchers of the rich physical and digital holdings of the five Partner institutions. As Instructional Coordinator, this staff member will assist with the development and implementation of innovative pedagogical programs and lesson plans that draw upon the partners’ unique historical collections, helping to coordinate teacher training workshops, school visits, and collaborations with local colleges and universities.

    Responsibilities include, but are not limited to:

    • Learning all aspects of reference services at CJH, including finding aids, digital collections, electronic resources, and Aeon, a special collections workflow software.
    • Greeting and supervising researchers in the Reading Room.
    • Disseminating and enforcing Reading Room and partner policies and procedures.
    • Assisting patrons with research.
    • Providing instruction in the handling of archival, manuscript, and rare materials.
    • Paging material from the stacks.
    • Utilizing archival collections to assist in the development of K-12 curricula.
    • Curating online educational resources.
    • Managing outreach efforts and professional development workshops for K-12 educators.
    • Designing and co-leading collection-based instructional sessions for K-12, undergraduate, and graduate students.

    Required qualifications:

    • Masters in Library and Information Science from an ALA-accredited library school, or similar graduate-level training, such as archival science.
    • Comfortable interacting with the public and presenting to groups.
    • Organized and detail-oriented.
    • Ability to work flexibly, independently, and collaboratively in a complex organizational environment comprised of diverse constituencies.
    • Capacity to communicate effectively and diplomatically, both verbally and in writing.

    Preferred qualifications:

    • Experience or coursework in special collections.
    • Experience or coursework in instruction and/or curriculum development, including Common Core standards.
    • Background in Jewish history.
    • Reading knowledge of Yiddish, German, Hebrew, Russian, or other relevant languages.

    Company Benefits:

    • 15-21 Federal and religious holidays off each year in addition to generous vacation, sick, and personal days.
    • Full health benefits (medical, dental and vision) with minimal employee contributions.
    • Free Life Insurance and Long-Term Disability coverage.
    • Flexible Spending Account and Commuter Benefits.
    • Tuition reimbursement.
    • Generous 403b retirement benefits.

    Review of applications will begin immediately. Applications will be accepted until the position is filled. Send cover letter, resume, and three references to Lauren Gilbert, Senior Manager for Public Services, at lgilbert@cjh.org. No phone calls please.

    The Center for Jewish History is committed to diversity and inclusion. Qualified individuals who bring diverse perspectives to the workplace are especially encouraged to apply.

  • Wednesday, September 04, 2019 7:26 PM | Laura DeMuro (Administrator)


    (September 4, 2019)


    Background and History

    In December 2019, the Jackie Robinson Museum will open under the Jackie Robinson Foundation (JRF), a public, not-for-profit national organization founded by Rachel Robinson in 1973 as a vehicle to perpetuate the memory of Jackie Robinson and his achievements. The museum will chronicle Robinson’s trailblazing accomplishments against the backdrop of United States history, from his birth in 1919 to today. Museum visitors will explore key moments of his life through narrative, interactives, media, and artifacts. Invoking Robinson’s role as a champion for social and economic equality, the museum’s programming will serve as a catalyst for dialogue on today’s social issues.

    The museum seeks a full-time Archivist with specialization in Oral History to organize and process drawings, photographs, archival documents, and oral histories for the museum collection. Under the direction of the Curator, the Archivist will serve as a steward of the Museum’s oral history collection, recording, editing, preserving, maintaining, tracking, administering, and making the oral history collection accessible to staff and the public. The Archivist will actively support the use of oral histories and oral history practice in Museum exhibitions, educational initiatives, on the museum website, public programs, partnerships, and other venues and initiatives.

    Essential Functions

    • Demonstrate understanding of archival collections and principles of arrangement and description through a completed finding aid or other description tool.
    • Familiarity with MARC and EAD; AACR2 and DACS; and with the use and application of standardized vocabularies.
    • Organize, assess for condition, assigning unique numbers, cross-annotate, label, catalog, re-house, and create EAD Finding aids for all collection materials.
    • Provide research support to the Curator.
    • In coordination with the curator, conduct oral history interviews in accordance with best practices, including preparatory research, outreach and follow-up, scheduling, securing signed release forms, recording, uploading recordings and release forms to the Museum electronic data storage system, summarizing or digesting salient points, transcribing or supervising transcripts, and working with Museum staff to catalog interviews in accordance with Museum terminology and protocols.
    • Work with the collections staff to maintain and develop policies and procedures to support the Oral History Program and guide its future direction.
    • Develop and implement an online format of the Museum’s Oral History collection and delivery system to make recordings and descriptive information accessible on the Museum’s website
    • Create edited segments of recorded interviews as needed, particularly for Museum exhibition and online uses.
    • Provide summary descriptions of, and accurate statistical information regarding, interviews conducted each month, quarter, year, and total to date, for the Museum’s staff.
    • Be highly knowledgeable and demonstrably proficient in using audio recording and editing technology and stay abreast of new developments in the field; evaluate and recommend new equipment, software, storage and other tools.
    • Must be able to lift forty-pound boxes of materials.


    • MA with a specialization or interest in oral history, public history, museum studies, material culture, or related field preferred. Equivalent experience or MA in progress will be considered.
    • Knowledge of oral history professional practice, methodology, theory, and ethics particularly as applied in museum functions.
    • Experience with audio recording, editing and transcription technology, equipment, and software; proficiency in audio editing.
    • Proficiency in using MS Office, Word, Excel, and Outlook.
    • Excellent written and oral communication skills.
    • Highly organized and detail oriented.
    • Ability to work independently and collaboratively across all departments at the

    Jackie Robinson Museum.

    • Some travel and evening and weekend hours will be required.


    The salary range is $60,000-$70,000. The benefits package includes comprehensive health insurance, including dental and a vacation and personal days off allowance. This position will be filled as soon as possible and will require some weekend and evening work.

    How do you apply?

    Email a cover letter, resume, and a sample of materials with an explanation of how they showcase your ability to perform the described responsibilities to museum@jackierobinson.org. Include “Archivist” in the subject line.

    This organization is an equal opportunity employer and welcomes candidates from diverse backgrounds.

  • Wednesday, September 04, 2019 7:17 PM | Laura DeMuro (Administrator)

    P/T Assistant Archivist 

    (September 4, 2019)

    The Eastern Diocese of the Armenian Church of America is seeking a part — time assistant archivist (20 hours P/W) to help support the archival mission of the Diocese.


    Process & Inventory the Collections

    Rehouse the Collections

    Create Finding Aids

    Prepare Documents to be sent for Digitization


    Degree from an accredited University

    1+ Year Experience


    Ability to speak Armenian

    To Apply: Please send Resume, Cover Letter, and Three References to afoldes@armeniandiocese.org

  • Tuesday, September 03, 2019 7:50 PM | Laura DeMuro (Administrator)

    Facility Manager

    (September 3, 2019)

    Tod Williams Billie Tsien Architects | Partners is seeking a part-time Facility Manager.

    Our firm was founded in 1986 on Central Park South in Manhattan, where we still work today. The office is a lively and exciting environment. This is an opportunity to oversee the upkeep of our studio, including equipment maintenance, overseeing general repairs and managing models and samples. The Facilities Manager will report to the Studio Manager.

    Our ideal candidate must be tidy, organized and the ability to move heavier material samples. The ability to do small repairs is a plus, but not necessary.

    The reason why we are seeking an archivist background is that the materials are in fact kept for archival purposes as part of our reference library. We are aiming for a more accurate accounting of our material library within the office for project architects and managers to refer back to with ease. Due to the high volume of work in the office, this role is to provide regular maintenance and develop a system for organized storage.

    This is a part-time hourly position to start immediately. Specific hours can be determined, but looking for roughly 2-3 days per week, 12 hours in total. Additional information on our firm and the work we do can be found at www.twbta.com. Applicants should send a letter of interest, resume and any questions to mail@twbta.com.

    Deadline for applications is October 4th.

  • Friday, August 30, 2019 10:08 PM | Laura DeMuro (Administrator)

    Project Archivist, Women’s Sports Collections (2-year, full-time, grant-funded position) 

    (August 30, 2019)

    New-York Historical recently acquired two major collections concerning women’s history generally and women’s sports in particular: the papers of tennis champion and social justice activist Billie Jean King and the records of the Women’s Sports Foundation. Billie Jean King’s papers include about 60 linear feet of photographs, ephemera, and other materials documenting her tennis career and her varied activities to advance gender equality, gay rights, and other social justice causes. Totaling about 600 linear feet of documents, posters, photographs, videotapes and other materials, the records of the Women’s Sports Foundation (WSF), co-founded by King in 1974, chronicle the organization’s mission to address the inequities regarding women’s access to sports while promoting participation generally.

    The New-York Historical Society Library is seeking an experienced Project Archivist to work on a 2-year project to process the Billie Jean King and Women’s Sports Foundation collections in order to make them accessible to researchers and the general public. Beginning with the King Papers, all processing will take place at the Project Archivist’s worksite, New-York Historical’s Central Park West building. Most of the material is stored at an offsite location, so a key responsibility of the archivist will be working with N-YHS’s collections managers to coordinate the shipment of material to and from that location in support of the processing project.

    To learn more about this opportunity and for instructions on how to apply, please visit the career page posting on the New-York Historical society's website.


    Send cover letter, resume, the names and contact information of three references, and a finding aid writing sample (or a link to an on-line sample) to resumes@nyhistory.org. In the subject line please reference the specific job title to ensure your resume is forwarded properly.

  • Thursday, August 29, 2019 9:42 PM | Laura DeMuro (Administrator)

    Assistant Archivist

    (August 29, 2019)

    The Morristown-Morris Township Library’s North Jersey History and Genealogy Center is hiring a part time archivist. The successful candidate will work 21 hours a week including one weeknight until 9 p.m. and every other Saturday. Please read the job description then if interested submit a cover letter and resume to james.lewis@mmt.mainlib.org. I will only contact candidates that will be interviewed.



    Assistant Archivist

    Library Assistant II-21 hours


    The Assistant Archivist provides reference services to patrons. Assists the Archivist processing archival collections and performs special projects as directed by the supervisor. This position reports to the Department Head.

    Qualifications and Requirements

    • Bachelor or associate degree required. Preferably in history previous library experience is desirable.
    • Special training in history and genealogy very desirable.
    • Good reference interview skills
    • Basic microform reader, printer, scanner, and photocopier troubleshooting
    • Excellent interpersonal, verbal and written communication skills
    • Commitment to providing the best quality customer service to our patrons
    • Computer skills including, but not limited to, the ability to work competently with the Library’s online catalog, databases, email, calendar and Circulation systems
    • Experience with Word, Publisher is preferred; however the ability to learn these skills is also acceptable


    • Provide reference desk service to patrons in the North Jersey History and Genealogy Center.
    • Research and answer reference inquiries.
    • Assists the Archivist in describing non-book collections, including organizational or personal papers, manuscripts, photographs, or art work.
    • Maintains the vertical files.
    • Maintains the Miscellaneous Manuscripts files
    • Other duties as needed.

    All Library employees are expected to be courteous and helpful in their dealings with both fellow staff and the public. Promptness, neatness and regular attendance and the ability to be a self-starter are also important parts of this position. Employees must be able to lift, sort, and shelve library materials as required. Employees must be able to work nights and weekends regularly.

  • Tuesday, August 27, 2019 7:47 PM | Laura DeMuro (Administrator)

    Archives Assistant

    (August 27, 2019)

    Archives Assistant


    Up to 28 hours/week. Compensation is $25.00/hour.

    Temporary, anticipated up to 1 years.


    The Frick Collection is an art museum consisting of more than 1,400 works of art from the ninth to the nineteenth centuries, displayed in the intimate surroundings of the former home of Pittsburgh industrialist Henry Clay Frick. The residence is one of New York City’s few remaining Gilded Age mansions. The Collection with its furnishings and works of art has been open to the public since 1935 and has continued to acquire works of art since Mr. Frick’s death. Adjacent to the museum is The Frick Art Reference Library, an internationally-recognized research library that serves as one of the most complete resources for the study of Western art. Founded in 1920 by Helen Clay Frick as a memorial to her father, the Library today holds more than one million study photographs, 360,000 books and periodicals, and 100,000 auction catalogs. Today it is one of the leading institutions for research in the fields of art history and collecting and is open to interested individuals from all over the world. Along with special exhibitions and an acclaimed concert series, the Frick offers a wide range of lectures, symposia, and education programs that foster a deeper appreciation of its permanent collection.

    Position Summary

    Major responsibility of this position is assisting the Archives staff in preparing the archival collections for a move to off-site storage. Rehouse, organize and interfile archival material, create collection- and item-level inventories, and label and barcode boxes. The person in this position may also assist with reference queries, administrative duties, and other archival projects as needed. Frequent lifting to the waist of boxes weighing up to forty pounds.


    Undergraduate degree required. Additional consideration will be given to candidates possessing a Master’s Degree in Library/Information Science or enrolled in a Master’s Degree program with an archival component. Previous experience in an archival setting is desired, as is general knowledge of current trends and emerging technologies in libraries and archives. Candidates should be able to work both independently and collaboratively with other team members. Knowledge of Word and Excel required.

    Benefits in Employment with the Frick Collection

    All employees of the Frick Collection may access free or discounted admission to most of New York’s finest museums. Additionally, we provide employees and volunteers with a discount on Museum Shop purchases and an on-site discounted employee dining service. Part-time employees are also eligible to accrue sick leave in accordance with the New York City Earned Sick Time Act. The Frick Collection offers a beautiful and pleasant work setting and an excellent opportunity to appreciate some of the world’s finest works of art.

    Application Process

    To apply, please send cover letter and resume to:

    Chief, Archives and Records Management

    jobs@frick.org (Include “Archives Assistant” in subject line of email.)

    The Frick Collection 1 East 70th Street

    New York, NY 10021

    No phone calls, please.

    Equal Employment Opportunity has been, and will continue to be, a fundamental principal at The Collection, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, national origin, age, marital status, alienage or citizenship status, sexual orientation, disability, pregnancy, military status, creed, genetic predisposition or carrier status or any other protected characteristic as established by law. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. This description shall not be construed as a contract of any sort for a specific period of employment.

  • Monday, August 26, 2019 9:54 PM | Laura DeMuro (Administrator)

    PT Licensing Assistant 

    (August 26, 2019)

    The Solomon R. Guggenheim Foundation is seeking a part-time licensing assistant to help with managing requests for commercial and editorial usage of the Guggenheim Museum’s building, exhibition and collections imagery. This individual will assist with contract preparation and handle requests for use of images from a range of organizations and individuals including publishers, museums, artists, scholars, marketing agencies, and others. The position will be two days per week for a total of 16 hours weekly.

    Founded in 1937, the Solomon R. Guggenheim Foundation is dedicated to promoting the understanding and appreciation of art, architecture, and other manifestations of visual culture, primarily of the modern and contemporary periods. The Guggenheim realizes this mission through exceptional exhibitions, education programs, research initiatives, and publications. The Guggenheim strives to engage and educate an increasingly diverse international audience through its unique network of museums and partnerships. With nearly three million annual visitors worldwide, the Guggenheim and its network is one of the most visited cultural institutions in the world.


    Key Responsibilities:

    • Assists in preparation of contracts for commercial and editorial usage of building, exhibition and collection imagery to be licensed to trade publishers, museums, artists and scholars. This includes: writing and monitoring email correspondence, invoicing, enforcing reproduction policy, reviewing color proofs and credit lines.
    • Assists in day-to-day operations of the museum’s trade and editorial licensing business including: answering requests through licensing e-mail address, handling both unsolicited requests for trademark use and advertising campaigns, ensure contract preparation in a timely fashion.
    • Conducts photo research within the museum’s image archives and digital asset management system.
    • Maintains records of signed contracts and payments. Produces monthly reports on Licensing activity.
    • Interacts with Curatorial, Registrar, External Affairs, Library & Archives, Retail, Development and Special Events departments to coordinate licensing requests.

    Education, Qualifications and Requirements

    • Bachelor’s Degree in Legal Studies, Business Administration or Library Science or similar
    • Beginning knowledge of the print and online publishing industry
    • Beginning knowledge of intellectual property, copyright and trademarks
    • Excellent verbal and written communication skills
    • Superior organizational skills and follow through
    • Working knowledge of Adobe Photoshop, Lightroom and Bridge, Word, Excel

    The Solomon R. Guggenheim Foundation is an equal opportunity employer.

    To Apply: Please go to https://theapplicantmanager.com/jobs?pos=NY196

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