Summer Archives & Digital Collections Intern 

(May 8, 2026)

Position Title - Summer Archives & Digital Collections Intern

Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.)- Digital Strategies Librarian

Position Type - Paid Internship

Does this position satisfy requirements for course credits? - No

Hourly wage range - $18- $25

The Second Circuit Library is seeking a motivated and detail-oriented intern to assist with both the processing and cataloging of our physical archival materials, as well as the cataloging of digitized and born-digital materials. This internship offers hands-on experience in archival practices within a professional library setting.

UNITED STATES COURT OF APPEALS FOR THE

SECOND CIRCUIT

VACANCY ANNOUNCEMENT

May 8, 2026

Reference No.: FY 26-11

Position Title: Summer Archives & Digital Collections Intern

Location: Thurgood Marshall U.S. Courthouse, Headquarters Library, New York, NY

Salary Range: $20 to $25 per hour

Depending on experience and qualifications

Closing Date: Open until filled

Expected Start Date: May 26, 2026

The Second Circuit Library is seeking a motivated and detail-oriented intern to assist with both the processing and

cataloging of our physical archival materials, as well as the cataloging of digitized and born-digital materials. This

internship offers hands-on experience in archival practices within a professional library setting.

POSITION OVERVIEW: The successful candidate will understand archives and collections, metadata standards,

and best practices in library science. Tasks will include, but are not limited to:

• Assisting in the physical processing and arrangement of archival materials.
• Rehousing and labeling documents according to archival standards.
• Identifying objects for digitization projects.
• Creating and editing records in ArchivesSpace and CollectiveAccess to support finding aids and digital

collections access.

• Describing digital objects using metadata standards (Dublin Core).
• Researching and writing descriptive content for physical and digital objects.

QUALIFICATIONS: Preference will be given to those currently enrolled in, or recently graduated from, an

MLS/MLIS program, though all with relevant experience are welcome to apply.

The successful candidate will possess:

• A close attention to detail, with strong organizational skills.
• Excellent written and oral communication skills.
• An ability to work effectively under supervision and independently.
• Experience or familiarity with cataloging and archival standards and best practices.
• An interest in archives, special collections, or history.

CONDITIONS OF EMPLOYMENT: Must be a U.S. citizen or lawful permanent resident seeking U.S.

citizenship. Positions with the U.S. Courts are excepted service appointments, which are “at will” and may be

terminated with or without cause. All interns are subject to strict confidentiality requirements. The candidate(s)

selected for the position will be brought on provisionally pending the results of a background check. Direct deposit

of pay required.

TO APPLY: Please email a cover letter and resume as a single PDF attachment to resumes@ca2.uscourts.gov,

subject line: “Summer Archives & Digital Collections Intern, Reference No. FY 26-11.” Your cover letter should

include your summer availability and best means of contacting you. Incomplete applications will not be considered.

Only candidates selected for an interview will be notified. No phone calls, please.

THE UNITED STATES COURT OF APPEALS FOR THE SECOND CIRCUIT IS AN EQUAL

OPPORTUNITY EMPLOYER.

 Processing and Metadata Archivist

(May 7, 2026)

Position Title - Processing and Metadata Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director of Collections (LBI)

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $56,000 - $65,000

LBI Processing Archivist (80%)

• Process collections to ensure alignment with archival best practices, content standards, appropriate arrangement, and accessibility in close cooperation with LBI’s Senior Archivist.
• Create and enhance descriptive records and resources for archival collections in either our shared integrated library system or our archival content management system, ArchivesSpace.
• Differentiate restricted or private documents from unrestricted materials to intellectually separate materials that can be made available to a wider, external audience.

CJH Metadata Archivist (20%)

• Survey Partner archival description and resources with an eye toward improvement and standardization across Partner-specific datasets and the Center as a whole.
• Perform a series of analytical reviews to identify and resolve nonfunctioning hyperlinks and inaccurate description in ArchivesSpace. Remediation will require both manual and programmatic solutions in close consultation with the Chief of Information Services and/or the Systems Archivist.
• Document remediation workflows and decisions made in conference with Partner staff across the Center community.

Qualifications Required:

• Master’s in Library and Information Science from an ALA-accredited library school, an accredited graduate degree in archival science, or with a specialization in archives.
• 2-5 years working experience with preservation, care, and management of archival collections and with library/archival management systems.
• Excellent German reading skills (C1/C2 proficiency or equivalent), comfortable reading old German script or willingness to learn to read script.
• Demonstrated proficiency in archival processing and description of both digital and physical institutional materials.
• Strong background in archival description and standards (such as DACS, EAD, EAC-CPF, and/or MARC) and familiarity with controlled vocabularies and subject headings.
• Commitment to manual, programmatic, systems-based solutions for correcting and optimizing archival description in ArchivesSpace and across shared library systems.

The Processing and Metadata Archivist will be responsible for arranging and describing collections primarily in German. Please apply only if you meet the required level of German language proficiency.

Review of applications will begin immediately. For priority consideration, please submit a cover letter, resume, and three references to jobs@cjh.org. Applications will be accepted until the position is filled. No phone calls please.

https://cjh.org/about/employment-opportunities

Collections Assistant for Archival Processing (Temporary) - NYC 

(April 29, 2026)

Position Title - Collections Assistant for Archival Processing (Temporary) - NYC

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Curator of Architecture

Position Type - Full-time, term

Benefits - No

Hourly wage range - $25 - $30

Overview:

The MIT Museum seeks a Collections Assistant to support the initial processing of a large corporate architectural archive of one of the leading American architects of the 20th century. This position will assist with the retrieval, assessment, sorting, cleaning, packing, and documentation of the collection in New York City in preparation for its transfer to the MIT Museum.

This is a temporary, full-time position (40 hours per week) for a twelve-month term. The Collections Assistant will be expected to work during normal operating hours, Monday through Friday, in-person in New York, NY (Manhattan). Work will be performed under the direction of the Assistant Curator of Architecture.

Principal Duties and Responsibilities:

Assist with the processing of a large archival collection of manuscripts and architectural drawings (approximately 2,500 linear feet of boxed materials and 2,500 rolls of drawings)

Perform physical processing tasks such as fastener removal, interleaving, reorganizing, rehousing, and packing archives using approved methods and materials

Assist with the general sorting of drawings and written materials based on their content

Assist with light cleaning of archival materials using approved methods and materials

Use approved technologies to produce inventories, monitor tasks and workflows, and track and record container locations

Provide ongoing support in the general maintenance and organization of work areas

Performs other collections related duties as required

Experience/Skills Required:

Minimum 2 years of experience in a museum or archive handling and processing archival collections and/or artifacts of varying materiality and fragility

Highly organized, detail-oriented, responsible, and reliable

Experience with word-processing software and spreadsheets (Excel)

Ability to prioritize tasks and work effectively on long-term projects with minimal supervision

Ability to work independently and as part of a team

Knowledge of museum and/or archive standards and best practices in the care, handling, and packing of archives and drawings

Excellent interpersonal skills as well as the ability to work well and communicate effectively with a diverse group of individuals including consultants and vendors

Physical Requirements:

Ability to lift up to 50 lbs. unassisted

Ability to stand for long periods and perform repetitive tasks

Ability to move items using ladders, carts, and other tools

Ability to safely and dexterously handle archival materials varying in size, materiality, and fragility, including large architectural drawings and other large plans

Educational Requirements:

High school diploma or equivalent.

Preferred Experience:

Bachelor's degree in Museum Studies, Art History, Library Science (especially with archival focus) or related field

Experience working with architectural archives or other plan collections

Knowledge of modern architectural history

Work Environment:

Typical office or administrative workspaces; archive processing space.

About the Job and Salary:

The Collections Assistant will be employed through MITemps, a temporary agency that works with MIT. The Collections Assistant is not an employee of MIT

The job pay rate is $24 – $32 per hour.

https://mitmuseum.mit.edu/connection/careers/collections-assistant-for-archival-processing-temporary

Cover letter that describes your qualifications. Please include descriptions of your experience working in a museum or archive processing and handling collections. Please specify experience with architecture, plan, or map collections (if any).

Resume

List of 3 references with contact information to collections.museum@mit.edu

Communications Manager 

(April 21, 2026)

Position Title - Communications Manager

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- President

Position Type - Part-time, permanent

Benefits - No

Hourly wage range - $25 - $30

The City Reliquary Museum and Civic Organization seeks a part-time Communications Manager to work 10 hours per week, with 6 of those hours to be worked on-site at the museum in Williamsburgh, Brooklyn. Apply via email.

The City Reliquary Museum and Civic Organization seeks a part-time Communications Manager to work 10 hours per week, with 6 of those hours to be worked on-site at the museum in Williamsburgh, Brooklyn.

Reporting to City Reliquary Founder Dave Herman, the Communications Manager will play a key role in the museum’s daily operations, including welcoming visitors, conducting admissions and merchandise sales, managing the phone, responding to inquiries submitted electronically, forwarding correspondence to the appropriate party, and other special projects as assigned. The Communications Manager will work closely with members of the museum Board of Directors and volunteers.

This position offers a unique opportunity for someone who has an interest in the non-profit and creative sectors. The successful candidate will be self-directed, highly organized, and solutions-focused with strong interpersonal skills and a passion for local history.

This is a part-time permanent position, with 6 hours per week to be worked on site at The City Reliquary Museum in Williamsburg, Brooklyn, on Thursday from noon to 6:00 PM. The remaining 4 hours may be worked remotely to fulfill administrative duties.

Duties and Responsibilities

● When on site, answer telephone and manage voicemail, greet visitors, and conduct admissions and gift shop sales.

● Manage museum Instagram and Facebook accounts, creating 2 posts/week.

● Develop and circulate exhibition and event press releases.

● Manage and build relationships with press contacts.

● Update museum website with information about upcoming exhibitions and events.

● Develop a twice-monthly e-newsletter for the general mailing list.

● Distribute incoming mail.

● Maintain the museum email account, forwarding important items to appropriate board

members and responding to general inquiries.

● Draft and proofread correspondence, grant materials, or other written materials as needed.

Qualifications

● A 4-year degree, or equivalent experience, in Communications, Journalism, Public

Relations, or Marketing. Fields such as Arts Administration, Museum Studies, or Historic

Preservation will also be considered.

● A minimum of two years professional experience in the non-profit or creative sector.

● Excellent written and oral communication skills.

● Proficiency in Google Workspace and WordPress, as well as tools for bulk emailing (we use Buttondown), group inbox systems (we use Jelly), and point-of-sale systems (we use Square).

● Attention to detail and strong organizational skills, with the ability to manage competing priorities.

● Ability to work both independently and within a team.

● Proficiency with design programs such as Canva, Illustrator, and InDesign desired.

● Bilingual candidates are highly preferred.

Requirements

Occasionally requires lifting or moving objects of moderate weight (e.g. boxes of merchandise, printed materials, supplies or meeting tables) and assorted items needed for meeting set-up (e.g. laptops, coffee, utensils, food).

The salary for this position is $25/hour.

How to Apply

Email your cover letter and resume (single PDF preferred) to hiringcommittee@cityreliquary.org with the subject line: “Communications Manager”.

No phone calls, please. Only those candidates considered for an interview will be contacted.

Please consider your application received unless it bounces back.

About The City Reliquary

The City Reliquary Museum preserves the everyday artifacts that connect visitors to the past and present of New York City. It was established in 2002 as an apartment window display at the corner of Grand and Havemeyer Streets in Williamsburgh and has been housed at 370 Metropolitan Avenue since 2006. The Reliquary hosts public events that invite neighbors and visitors to meet, exchange ideas, and celebrate the diversity of our city. Website:

www.cityreliquary.org | Instagram: @cityreliquary | Email: info@cityreliquary.org

The City Reliquary is an equal opportunity employer.

cityreliquary.org/jobs

Executive Director 

(April 21, 2026)

Position Title - Executive Director

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Reports to Chairperson of the Board

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $76,000 - $85,000

Looking for an Executive Director who will be a multi-faceted, mission-driven leader responsible for day-to-day operations, archival work, financial management, and fundraising strategy intended to sustain and grow NYPAP’s impact.

Executive Director,

New York Preservation Archive Project (NYPAP)

Location: 174 East 80th Street, New York, NY 10075

Reports To: Chairperson of the Board

Residency: Reliable commuting distance to Manhattan.

Salary: $75-85,000 per year, depending on experience.

Paid Time Off: 14 paid days off and all 11 federal holidays.

Benefits: Reimbursement up to a maximum of $10,000 per year for health insurance and cell phone usage.

Flexibility: Hybrid position with a minimum of two days per week on-site. Evening and weekend events as needed.

About NYPAP

Our mission is to preserve the history of historic preservation itself. NYPAP documents and shares the story of historic preservation in New York City—advancing oral histories, stewarding archival collections, hosting programs that highlight preservation history, and inspiring an “archival mindset” across the preservation movement. Our organization is driven by an engaged, collegial board and operates with a minimum annual budget target of $300,000, with the December Bard Birthday Breakfast Benefit typically serving as the largest single source of unrestricted funding with a fundraising target of $75,000.

Position Summary

The Executive Director will be a multi-faceted, mission-driven leader responsible for day-to-day operations, archival work, financial management, and fundraising strategy intended to sustain and grow NYPAP’s impact. Reporting directly to the Chair and working closely with the Executive Committee and other internal and external stakeholders, the Executive Director will oversee a small team including a preservation fellow; an intern; and various contractors and consultants. The Executive Director will serve as NYPAP’s public face and a key driver of institutional partnerships, fundraising, programs, and other mission-critical activities.

NYPAP recently completed a strategic planning process, and the Director’s primary responsibility will be implementing an organizational Blueprint written by the Board containing next steps on the topics listed above. Other key responsibilities include managing the organization’s daily operations and focusing on donor development and grantwriting, with their focus on delivering a strong annual Bard Breakfast fundraiser.

This is a full-time position, with the Executive Director expected to work at least a 40-hour workweek devoted entirely to NYPAP. Although the Executive Director will occasionally be responsible for staffing or attending weekend or evening events, the general hours of service are weekdays from 9:30 AM to 6 PM, inclusive of reasonable meal and rest breaks.

Qualifications

At minimum, an undergraduate degree from an accredited institution in the areas of Public Administration, Archival/Library Science, Business, Historic Preservation, Finance, Real Estate, Fundraising, or a related field is required. Additionally, at least two years of closely related job experience, a graduate degree, and grantwriting and archival expertise are preferred. A background or strong interest in public history, historic preservation, history, library science, or urban planning is a plus.

Performance Reviews & Growth Path

NYPAP is invested in the future growth of the Executive Director, and this position is subject to a performance review process set forth in the Blueprint. The Executive Director will be eligible for merit-based raises upon exemplary service as determined solely by the Board. This is an at-will position under New York State Law, and no contract of employment is expressed or implied.

How to Apply

Email a one-page cover letter, one-page resume, and a list of two professional references with telephone and email contact information as a single .PDF document to NYPAP’s Chair, Adrian Untermyer, at auntermyer [at] gmail [dot] com with the subject line “NYPAP Executive Director Application.” Only candidates eligible for further consideration will be contacted, but we very much appreciate your interest in the position and NYPAP’s important mission.

https://www.nypap.org/job-posting-executive-director/

Curator/Archivist

(April 15, 2026)

Position Title - Curator/Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director of Special Collections and University Archives

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $76,000 - $85,000

Stony Brook University is seeking a PRODiG+ Fellow in the department of University Libraries / Special Collections and University Archives through the State University of New York (SUNY) Promoting Recruitment, Opportunity, Diversity, Inclusion and Growth Plus (PRODiG+) Postdoctoral Fellowship Program (PRODiG+). PRODiG+ is designed with two primary goals: (1) increasing the number and share of excellent diverse faculty committed to advancing the ideals of diversity, equity, and inclusion; and (2) strengthening the pipeline for retention and support of those faculty. Additional information on the PRODiG+ Fellowship can be found at https://www.suny.edu/prodig-plus/fellowship/.

Curator/Archivist is a postdoctoral PRODiG+ fellow who stewards, processes, and promotes diverse archival and special collections, and participates in instructional programs, collections-based research, and outreach activities. The curator/archivist ensures these collections are preserved, discoverable, and meaningfully integrated into the University’s commitment to inclusive teaching practice, innovative research, and community engagement.

The position is a full-time, 12-month, non-tenure-track faculty position at the lecturer level to commence in Fall 2026. The successful candidate will be appointed for 2 years at an annual salary of $80,000 with comprehensive state benefits. The fellow will be a part of a mentored research environment and, with successful performance and demonstrated equitable and inclusive teaching strategies focused on student success, will be invited to join the tenure-track faculty at Stony Brook University after two years.

This role involves accessioning, organizing, and describing collection materials; and facilitating access in alignment with professional standards and ADA requirements. The curator/archivist will support the evaluation of materials for potential inclusion in collections or instructional use. The curator/archivist works closely with faculty, students, researchers, and community partners to design and deliver instruction, workshops, and interpretive programs that foster critical engagement with the collections/archives. Through collaboration and outreach, the curator/archivist builds bridges between the Libraries’ holdings and the broader academic and public communities, ensuring these resources remain vibrant, accessible, and relevant for future generations.

The successful candidate’s appointment will be in University Libraries.

For the full job posting and application details, please visit: https://apply.interfolio.com/183000.

https://apply.interfolio.com/183000

All application materials must be submitted online and include;

Application letter addressing your qualifications, relevant experience,

An essay in response to the following in 750 words or less:.

“Please describe how you’ve engaged, facilitated, and/or enhanced diversity, equity, inclusion, and accessibility efforts in the campus community. Examples could include personal, academic, and/or work experience and may include, but is not limited to, an academic/scholarly track record focused on diversity, equity, inclusion and accessibility; work, volunteer/unpaid/community service; or related experience/expertise in serving underserved or vulnerable areas and/or populations.”

Curriculum vitae.

3 references (contact information only). References will only be contacted for the finalist.

Processing and Metadata Archivist

(April 15, 2026)

Position Title - Processing and Metadata Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director of Collections (LBI)

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $56,000 - $65,000

Together, the Center and LBI will hire and co-supervise a new archival position. The Processing and Metadata Archivist will work collaboratively with LBI staff to process large archival collections, including the papers of individuals, families and organizations with German Jewish roots that document emigration across the United States and the Americas. Additionally, the new archivist will receive extensive training from the Center on archival metadata remediation, enabling LBI to evaluate and normalize their archival descriptions in a shared ArchivesSpace instance.

The Processing and Metadata Archivist is an on-site role with responsibilities divided between the two organizations, LBI and the Center. The archivist reports jointly to the Director of Collections (LBI) and the Chief of Information Services (CJH) within the Metadata & Discovery Services Department.

LBI Processing Archivist (80%)

• Process collections to ensure alignment with archival best practices, content standards, appropriate arrangement, and accessibility in close cooperation with LBI’s Senior Archivist.
• Create and enhance descriptive records and resources for archival collections in either our shared integrated library system or our archival content management system, ArchivesSpace.
• Differentiate restricted or private documents from unrestricted materials to intellectually separate materials that can be made available to a wider, external audience.
• Handle archival materials safely, accurately, and meticulously.
• Identify and earmark physical materials, within the processed collections, of special interest or strategic value to LBI, researchers, or the general public.
• Collaborate with a team of dedicated library and archive staff to maintain data quality and consistency across shared library and archival systems.
• Perform administrative duties as assigned.

CJH Metadata Archivist (20%)

• Survey Partner archival description and resources with an eye toward improvement and standardization across Partner-specific datasets and the Center as a whole.
• Perform a series of analytical reviews to identify and resolve nonfunctioning hyperlinks and inaccurate description in ArchivesSpace. Remediation will require both manual and programmatic solutions in close consultation with the Chief of Information Services and/or the Systems Archivist.
• Document remediation workflows and decisions made in conference with Partner staff across the Center community.
• Collaborate cross-departmentally with collections, research, or technical staff to enhance institutional goals and project outcomes.

Qualifications Required:

• Master’s in Library and Information Science from an ALA-accredited library school, an accredited graduate degree in archival science, or with a specialization in archives.
• 2-5 years working experience with preservation, care, and management of archival collections and with library/archival management systems.
• Excellent German reading skills (C1/C2 proficiency), comfortable reading old German Script
• Demonstrated proficiency in archival processing and description of both digital and physical institutional materials.
• Strong background in archival description and standards (such as DACS, EAD, EAC-CPF, and/or MARC) and familiarity with controlled vocabularies and subject headings.
• Commitment to manual, programmatic, or systems-based solutions for correcting and optimizing archival description in ArchivesSpace and across shared library systems.
• Follow shared guidelines and instructions for handling and processing collections.
• Comfort balancing daily tasks and strategic, longer-term systems-based priorities.
• Excellent organizational, analytical, and project management skills.
• Ability to lift archival boxes weighing up to 30 pounds; some standing and bending required.

https://cjh.org/about/employment-opportunities

Digital Curator

(April 14, 2026)

Position Title - Digital Curator

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director of Special Collections and University Archives

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $76,000 - $85,000

Stony Brook University is seeking a PRODiG+ Fellow in the department of University Libraries / Special Collections and University Archives through the State University of New York (SUNY) Promoting Recruitment, Opportunity, Diversity, Inclusion and Growth Plus (PRODiG+) Postdoctoral Fellowship Program (PRODiG+). PRODiG+ is designed with two primary goals: (1) increasing the number and share of excellent diverse faculty committed to advancing the ideals of diversity, equity, and inclusion; and (2) strengthening the pipeline for retention and support of those faculty. Additional information on the PRODiG+ Fellowship can be found at https://www.suny.edu/prodig-plus/fellowship/.

The Digital Curator is a PRODiG+ postdoctoral fellow who advances strategic digital initiatives with a strong commitment to ADA-compliant access. Working across the Libraries and SBU campuses, the curator supports innovative research and teaching through the development, interpretation, and stewardship of digital and digitized collections, including but not limited to primary sources.

The position is a full-time, 12-month, non-tenure-track faculty position at the lecturer level to commence in Fall 2026. The successful candidate will be appointed for 2 years at an annual salary of $80,000 with comprehensive state benefits. The fellow will be a part of a mentored research environment and, with successful performance and demonstrated equitable and inclusive teaching strategies focused on student success, will be invited to join the tenure-track faculty at Stony Brook University after two years.

The curator guides the Libraries’ web archiving program as a distinct responsibility, establishing collecting priorities and sustainable access strategies that document institutional and community histories. In partnership with faculty and researchers, the curator explores the use of computational methods and artificial intelligence (AI) to deepen engagement with digital collections and related scholarly resources.

As a key contributor to digital content workflows, the curator supports forward-facing initiatives such as metadata creation, contextualization, user experience assessment, and interpretive content development across a range of digital assets. The role also includes supporting digitization and selective physical processing, ensuring collections and digital resources are accessible, discoverable, and meaningfully integrated into the University’s inclusive teaching practice, innovative research, and community engagement.

Through collaboration with faculty, students, researchers, and community partners, the curator promotes inclusive pedagogical practices and strengthens engagement with the Libraries’ distinctive collections and digital resources across physical and virtual environments.

The successful candidate’s appointment will be in University Libraries.

For the full job posting and application details, please visit: https://apply.interfolio.com/183229

https://apply.interfolio.com/183229

Metadata Specialist II (2 openings) 

(April 9, 2026)

Position Title - Metadata Specialist II (2 openings)

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Manager, Metadata Services

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $66,000 - $75,000

**Overview**

The New York Public Library (NYPL) is one of the world's great public research libraries. Its research centers provide opportunities for engagement with in-depth and unique collections, inspirational reading rooms, exhibitions, programs, and a range of research services. Collections and Research Services encompasses several departments focused on managing the ongoing development of our exceptional research collections, advancing unified discovery and expanded access, both in-person and online, and ensuring stewardship of the collections at every stage of the collections lifecycle. Within the Digital Collections Operations department, the Metadata Services Unit (MSU) supports access and discovery of the Library's digital assets through the creation and management of descriptive metadata, strengthening data interoperability across the Library, and guiding its metadata strategy.

Reporting to the Manager, Metadata Services, the Metadata Specialist II contributes to metadata initiatives focused on describing digitized and born-digital research collections made available through NYPL Digital Collections. Strong interpersonal skills and attention to detail are crucial for ensuring quality metadata creation, approvals, and remediation within our collaborative team, which manages over 2.5 million records. This is an ideal opportunity for a proactive individual who can quickly synthesize complex information and is dedicated to making unique, historically significant collections accessible to the public.

**Note: We are filling two openings. Each position will liaise with a combination of 4–6 divisions of the Humanities and Social Sciences Research Library located at the Stephen A. Schwarzman Building that will be determined by subject expertise and interest. Collections supported may include manuscripts, archives, rare books, maps, prints, photography, image clippings, and/or reference works about art and architecture.**

**Responsibilities**

- Reporting to the Manager, Metadata Services, the Metadata Specialist II will:

- Serve as the Metadata Services Unit's primary liaison for 4–6 divisions of the Humanities and Social Sciences Research Library located at the Stephen A. Schwarzman Building

- Actively contribute to the creation, approval, and enhancement of descriptive metadata for corresponding digital collections

- Provide consultation for division staff and metadata partners through planning, training, and guidance on metadata standards and local practices

- Participate in large-scale remediation, reparative description, targeted enhancement, and migration projects to improve discovery and access of digital assets, including an upcoming system migration to a new Digital Asset Management System (DAMS)

- Work closely with Library colleagues involved in digitization, digital asset management, and description including rights clearance, permissions, digital imaging, cataloging, archival processing, exhibitions, et al.

- Keep current with emerging standards, trends, and technologies in the field

- Perform other related duties as necessary

**Required Education, Experience & Skills**

**Required Education & Certifications**

- Master's degree in a relevant discipline such as library and information science, archival studies, information management, data science, and/or public history

**Required Experience**

- Experience with metadata creation, remediation, reconciliation, and/or enhancement in the context of libraries, archives, museums, or other collecting institutions (can include coursework or internships)

- Experience working with manuscripts, archives, rare books, maps, prints, photographs, image clippings, and/or art and architecture reference collections (can include coursework or internships)

**Required Skills**

- Demonstrated competency with metadata schemas and standards (MODS, Dublin Core, METS, VRA Core, MARC/RDA, EAD/DACS, etc.), controlled vocabularies (Library of Congress, Getty Vocabularies, Wikidata, etc.), and data formats (XML, JSON, etc.)

- Strong interpersonal, verbal, and written communication skills

- Ability to work both collaboratively and independently on complex projects that involve diverse stakeholders

- Capacity to manage a large volume of work across simultaneous projects while maintaining a consistently high degree of accuracy

- Comfort with problem solving and rapidly synthesizing new information and workflows

- Willingness to experiment and incorporate new tools and practices (e.g., linked data, entity management, IIIF, etc.) to enhance services and complete tasks more efficiently

**Managerial/Supervisory Responsibilities**

N/A

https://nypl.pinpointhq.com/postings/7ffb49b8-a4d5-4b0b-b9c3-f7240912fbfa

Associate Librarian, Head of Archives & Special Collections

(March 9, 2026)

Position Title - Associate Librarian, Head of Archives & Special Collections

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Associate Director of Electronic & Digital Services

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $71,000-$81,000

The Head of Archives & Special Collections is responsible for the management of the historical Molloy collections and will oversee the continued growth and ongoing preservation of the physical, digital and special collections maintained by the library. They will provide archival research, instruction, and programing in line with the library’s outreach and advocacy efforts to showcase these collections to engage students, faculty, and the greater Molloy community.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Ensures the library’s archives and special collections perform properly and add value to our patrons by:

Assesses, acquires, processes, and preserves both physical and digital materials that document Molloy University.

Maximizing collection visibility by integrating with library systems (e.g. Alma, Digital Commons, and other archival platforms e.g., ArchivesSpace, Preservia) and preparing finding aids in accordance with national archival and metadata standards (e.g. EAD and Dublin Core).

Designs and implements policies and workflows for collection development, digital preservation, metadata creation, and access to maintain archival standards and best practices.

Oversees digitization initiatives and advances online access projects via digital repositories, partner websites, and digital exhibits.

Assumes a leading role in the execution of oral history projects including conducting interviews, completing transcriptions, creating ingest packages for collection management system and creation of catalog entries and collection access points.

Preparing annual statistic reports about archival collections, services, and usage.

Working with the Associate Director, Head of Electronic and Digital Services to establish and/or review any archive-related policies and procedures.

Collaborating with other library teams on usability, accessibility, and assessment projects relating to digital collections.

Assisting with the open access institutional repository, i.e., DigitalCommons@Molloy.

Responding to research requests and information inquiries specific to archives and/or special collections.

Other duties as assigned

Performs related outreach, promotion and campus engagement by:

Engaging students, faculty, staff and alumni in collaborative projects that preserve,document and share Mollo's history.

Working with other Molloy departments, programs and offices to support anniversaries, events and publications relating to significant historical milestones.

Developing and maintaining virtual exhibitions, mobile apps and audio tours that highlight events, institutional history and collection holdings

Coordinating with the Outreach Librarian in the promotion of archives and/or special collections related exhibits and events, including web page updates and libguides, managing events calendars and schedules.

Promoting the archives and special collections to students and faculty, collaborating with faculty to support the inclusion of special collections-based co-curricular programs and experiential learning opportunities.

Fulfills the essential functional expectations for all academic librarians by:

Maintaining a high level of proficiency in all library databases, resources and archival systems; learning new technologies or resources and adapting to new methodologies as required.

Remaining current with developments in librarianship, seeking ongoing professional development opportunities on a continual basis.

Other duties as assigned.

REQUIRED MINIMUM QUALIFICATIONS

Master's Degree (ALA-accredited MLS or MLIS) Certificate in Archives and Records Management

5 to 8 years of work related experience

Microsoft Office (Outlook, PowerPoint, Excel, Word)

Alma, Digital Commons and other proprietary archival tools and platforms

RESPONSIBILITY FOR PUBLIC CONTACT

Daily contact requiring courtesy, discretion, and sound judgment.

SALARY INFORMATION

When determining the salary offer for a new employee, Molloy considers several key characteristics such as job knowledge, skills, and experience as well as internal and external equity. The hiring annual salary range for this position is $71,000.00 to $81,000.00. This annual salary represents the University's good faith and reasonable estimate of the range of compensation at the time of posting.

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=f1758074-bb0b-4d6b-8d46-3a90ce325365&ccId=19000101_000001&lang=en_US&jobId=562004