Project Archivist

(January 23, 2026)

Position Title - Project Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Project Director (a professional archivist consulting for the Society)

Position Type - Part-time, term

Benefits - No

Hourly wage range - $31 - $35

The Shevchenko Scientific Society seeks a detail-oriented and skilled Project Archivist to process the William Shust papers, a 35-cubic-foot collection documenting the life and work of a prominent Ukrainian-American figure in the performing arts. The archivist will be responsible for arranging and describing the collection according to professional archival standards, creating a finding aid in ArchivesSpace, and supporting efforts to make the collection publicly accessible and discoverable. This is a grant funded project that will need to be completed by September 30, 2026.

Key Responsibilities:

- Conduct a collection analysis, including background research on William Shust, a condition assessment, and an inventory of materials.

-Develop and implement a processing plan that adheres to Describing Archives: A Content Standard (DACS).

- Arrange the collection at the collection, series, and file levels, maintaining or restoring original order when appropriate. Create detailed, multi-level description down to the file level.

- Rehouse materials using archival-quality storage and identify items requiring special storage (e.g., props, photographs, A/V materials).

- Prepare a finding aid in ArchivesSpace, ensuring compliance with standards.

- Collaborate with the Project Director and receive regular feedback and evaluation.

- Assist in preparing promotional materials such as a short article for the Society’s Bulletin and a website/newsletter posts.

Qualifications:

- Master’s degree in Library and Information Science (MLIS) or a related field with coursework in archives, or equivalent archival training/experience.

- At least 1 year of experience processing archival collections, preferably in a cultural or academic institution.

- Demonstrated knowledge of archival theory, standards (especially DACS), and best practices.

- Experience using ArchivesSpace or similar archival management systems.

- Strong organizational skills, attention to detail, and the ability to work independently.

- Familiarity with Ukrainian-American history and/or Broadway and Off-Broadway theater is a plus.

Compensation:$11,530 for the whole length of the project ($32.94/hour)

https://shevchenko.org/library-archives/job-opportunity/

To apply: Send Resume, cover letter, and contact information for two references to archives@shevchenko.org

Summer Research Fellowship

(January 22, 2026)

Position Title - Summer Research Fellowship

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director of Interpretation, Collection & Archives

Position Type - Part-time, fellowship

Benefits - No

Hourly wage range - $20 - $25

Rosen House Summer Research Fellowship: Collection and Archives

Theme: Flora (Bigelow) Dodge Guest (1869–1964)

Intended for a graduate student, advanced undergraduate, or recent college graduate considering advanced study, the Caramoor Summer Research Fellowship allows for a short-term, sustained period of study at a highly unique historic site, situated in Katonah, New York. Some additional travel to other collections/libraries may be necessary.

The theme of the fellowship in 2026 is the life and correspondence of Flora Bigelow, later known as Mrs. Charles Stewart Dodge and as the Honorable Mrs. Lionel Guest. In 2024 a previously unknown portrait of Flora (Bigelow) Dodge by the artist Amanda Brewster Sewell was discovered in the Rosen House collection, leading to many more questions about this smart and adventurous woman, the mother of Lucie Bigelow (Dodge) Rosen, one of Caramoor’s founders. Raised in an intellectually stimulating home as the daughter of John Bigelow and Jane Tunis (Poultney) Bigelow, Flora married young, then sought a divorce in the “Divorce Colony” of Sioux Falls, South Dakota, before remarrying into an aristocratic English family and witnessing the events of the second World War from her home in England. Approximately 200 letters from Flora to her daughter Lucie and other family members survive in the Caramoor archive, many of which have not been previously studied.

This opportunity is well suited to an advanced student with knowledge of and interest in social history, archives, women’s studies, and the history of New York City and London, England, in the late 19th and early 20th centuries. Strong research and writing skills are an asset for applicants, as is the ability to read manuscript letters.

Stipend / $3,500 (made in installments)

Project outcomes:

Transcription of approximately 200 letters, with data entry in the PastPerfect database.

Two social media posts suitable for a general audience (300-500 words each). One post due midway through fellowship period.

A biography of Flora (Bigelow) Dodge Guest (approximately 2,500 words), informed by her letters in the Rosen House archive and additional research.

Short presentation to select staff and Rosen House Committee (September 2026).

Requirements for application:

Letter of interest, including reason for application and description of relevant study and/or topics of special interest.

Resume or curriculum vitae

Short writing sample (approximately 300-500 words)

Two letters of reference from recent professors and/or relevant work supervisors

Application materials to be sent to personnel@caramoor.org:

Applications will be reviewed by a selection committee. Top candidates will be invited to interview over Zoom before a final decision is made.

Deadline for applications: February 6, 2026

Eligibility:

Only U.S. citizens, noncitizen nationals of the U.S., lawful permanent residents, or aliens authorized to work in the U.S. may apply.

Long-Distance Applicants:

Unfortunately, no onsite housing is provided at Caramoor for the duration of the fellowship. If necessary, fellows are encouraged to obtain housing based on local availability.

https://caramoor.org/about/employment/

Project Archivist

(January 22, 2026)

Position Title - Project Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Chief Archivist

Position Type - Part-time, term

Benefits - No

Hourly wage range - $25 - $30

Job Opening Title:

Project Archivist

Name of Employer:

Wolf Kahn Foundation

Job Site Location (City, State):

New York, NY

Application Deadline:

Open until filled

Minimum Degree Requirement:

A Master of Library and Information Science degree from an ALA-accredited library program, or an advanced degree in a related discipline, or substantial progress towards a Master of Library and Information Science degree

Years of Experience Required:

1-2

Salary Range:

$25-$35/hr, commensurate with experience

Job Description:

The Wolf Kahn Foundation is seeking a qualified archivist to fill a part-time, temporary Project Archivist position tasked with scanning historical documents. Reporting to the Chief Archivist, the Project Archivist will operate scanning equipment to digitize approximately fifty linear feet of the Wolf Kahn Papers. The work will take place on-site at the Wolf Kahn Foundation offices in Chelsea.

● Operate scanning equipment and software according to digital imaging standards

● Follow standards for the proper care and handling of physical archival material

● Conduct quality control checks to ensure best practices are met

● Conduct basic data entry and file management to ensure crucial metadata is retained in the digitization process

● Follow storage procedures to backup digital content

Qualifications:

Required skills include proficiency with computers, familiarity with word processing and spreadsheet applications like Microsoft Office or Google Workspace, familiarity with digital image editing and management software like Adobe Photoshop and Adobe Bridge, and familiarity with scanning equipment and software like Silverfast or Epson ScanSmart.

Experience with archival collections management software, particularly CollectiveAccess, knowledge of archival standards including DACS and EAD, and substantial knowledge of and experience with archival scanning best practices are strongly desired. Interest in 20th century American art is preferred.

This position requires sustained focus in a busy office environment, frequent standing, computer and keyboard use, and the ability to lift boxes up to 40 pounds.

Hours and Compensation:

$25-$35/hour, commensurate with experience. Work schedule to be determined by the Chief Archivist in consultation with Foundation staff.

About the Wolf Kahn Foundation:

The Wolf Kahn Foundation is dedicated to preserving and promoting the artistic achievements of Wolf Kahn (1927-2020) and to sharing them with audiences, scholars, and other artists towards a greater understanding of his work and his lasting contribution to American art of the Second Generation New York School.

Through its grants program and other initiatives, the Foundation supports artists and arts organizations that educate youth and the broader public and that advance artists’ careers through exhibitions, publications, and residencies.

Please send a cover letter and résumé to:

Vincent Kelley, Chief Archivist

archives@wolfkahnfoundation.org

https://wolfkahnfoundation.org/employment/

Director, Digital Collections Operations

(January 14, 2026)

Position Title - Director, Digital Collections Operations

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Astor Director for Collections and Research Services

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $116,000 or more

Overview

The New York Public Library (NYPL) has been one of the world’s great public research libraries for more than 130 years. Its research centers provide opportunities for engagement with in-depth and unique collections, inspirational reading rooms, exhibitions, programs, and a range of research services. Collections and Research Services division encompasses several departments focused on managing the ongoing development of our exceptional research collections, advancing unified discovery and expanding access, both in-person and online, and ensuring stewardship of the collections at every stage of their lifecycle.NYPL seeks a proven and strategic leader to oversee a newly formed department that will advance its digital asset management and operations strategy, leveraging technologies to preserve and enhance access and use of its digitized and born-digital collections. The Director is responsible for unifying and aligning staff, building a culture of collaboration and innovation to ensure that digital assets are not only preserved but made easily accessible in support of the strategy to expand discoverability for patrons anywhere.

The position, as part of the management team in the Collections and Research Services Division, provides oversight and leadership for the teams responsible for a newly implemented DAMS, Preservica, our preservation repository, the in-house digitization and audio and moving image reformatting labs, vendor digitization, rights clearance, and metadata. The Director contributes to shaping policies and priorities, fostering cross-divisional alignment, and ensuring that digital asset management, from access to preservation, is fully integrated into NYPL’s long-term vision.

The Director serves as a close collaborator and partner with the Digital Product Management team on projects that aim to align and improve workflows and modernize technology systems to enable efficient, seamless, and scalable access, and with IT on digital storage and cybersecurity.

We are looking for someone we can count on to:

Own:

• Preserve, manage, and provide seamless access to the breadth of our digital assets, articulating and refining policies and priorities for the Library’s five-year strategy focused on digital preservation and patron-centric modes of access and discovery, including implementation of a DAMS.

Teach:

• Priorities and progress across the Library and with external partners
• And foster awareness of new developments, tools, and systems to support the access and preservation of digital collections.

Learn:

• The scope of NYPL’s research collections, the workflows and systems that support digital collections, the workflows of staff who acquire and describe these collections, the uses made by researchers and creators, and the challenges and opportunities in discovering and accessing digital collections for a public research library.
• Insights from patron research, and platform usage data to shape our goals and projects.
• The challenges and opportunities with AI in relation to the Library’s digital collections.

Improve:

• Workflows across a renewed digital infrastructure
• A culture of engagement and inclusivity within the Digital Collections Operations team and with stakeholders across the Library.

Some expectations for this role are that within:1 month, this person will:

• Understand their teams' roles and responsibilities, especially in light of new strategic objectives, the scope of grants and projects underway, and dependencies with other departments
• Meet key partners in various departments, including the Research Centers, Digital, and IT.

3 months, this person will:

• Be a contributing member of key committees and strategic planning efforts, especially cross-department projects to modernize the Library's digital infrastructure.
• Gain a better understanding of their departments and staff roles, responsibilities, and objectives, team building and recruitment needs, and begin prioritizing and scoping projects and new performance goals.
• Understand gaps in resources, workflows, and technology solutions and develop a preliminary plan for aligning research staff around a shared vision for digital collections.

6 months and beyond, this person will:

• They should have a clear sense of the long-term roadmap for digital collections and digital preservation, a broader understanding of their role in contributing to this work, near-term goals, and outstanding resource needs.
• Build partnerships across the Library and with external stakeholders.

Responsibilities

• Oversees the systems, technologies, policies, and workflows that manage and preserve the Library’s digital assets, ensuring they are secure and accessible
• Oversees and develops strategic goals for the digital production operations, aligning resources to achieve efficiencies and strategic priorities
• Oversees the Library’s digital preservation strategy
• Partners with IT stakeholders on networking and digital storage capacity planning
• Oversees rights management for the library’s digital assets, working towards providing the broadest access possible; implements innovative access approaches, including a virtual reading room
• Effectively manages organizational change, strengthening the alignment of people and processes to deliver the best possible experience to patrons
• Defines success metrics for digital access, discoverability, and preservation, and reports progress transparently
• Benchmarks NYPL’s practices against national and international standards, ensuring the Library remains a leader in digital stewardship and access
• Develops and supports staff to achieve excellence, fostering inclusion, professional growth, and a collaborative culture
• Represents NYPL in consortia and conferences, advancing its role as a leader in digital collections access and preservation
• Performs other related duties as required

Required Education, Experience & Skills

Required Education & Certifications

ALA-accredited MLS and substantial research library experience or Master’s degree and relevant, substantial experience

Required Experience

• 10+ years of experience in an academic or research library setting, with increasingly responsible managerial responsibilities
• 7+ years of successful people management experience
• Successfully demonstrated experience in the management and preservation of digital assets
• Successfully demonstrated experience in strategic planning, technology projects, resource management, problem-solving and decision making in a collaborative and coordinated work environment; a proven team player
• Demonstrated experience in analyzing workflows, developing policies, and implementing organizational change to promote alignment and greater efficiency of operations
• Demonstrated experience leading multiple large and complex initiatives
• Demonstrated experience evaluating the effectiveness of products and systems
• Experience setting clear and attainable performance goals

Required Skills

• Excellent interpersonal, oral, and written communication skills
• Strong leadership and project management skills, including negotiation and influencing skills
• Excellent analytical skills and ability to lead complex projects
• Demonstrated ability to build consensus and promote productive teamwork
• Knowledge of current issues and emerging trends in research library services and systems as well as emerging technologies

Managerial/Supervisory Responsibilities

Oversees a staff of approximately 30 FTE with three to four direct reports

https://nypl.pinpointhq.com/postings/f745087e-9f4c-449b-8640-eb6e1f5288f0

Director, Access and Research Services 

(January 14, 2026)

Position Title - Director, Access and Research Services

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Astor Director for Collections and Research Services

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $116,000 or more

Overview

The New York Public Library (NYPL) has been one of the world’s great public research libraries for more than 130 years. Its research centers provide opportunities for engagement with in-depth and unique collections, inspirational reading rooms, exhibitions, programs, and a range of research services. Collections and Research Services encompasses several departments focused on managing the ongoing development of our exceptional research collections, advancing unified discovery and expanding access, both in-person and online, and ensuring stewardship of the collections at every stage of their lifecycle.NYPL seeks a proven and visionary leader to advance the Library’s strategic goals to improve access and optimize the user experience, ensuring our diverse and unique research collections are accessible to the broadest number of patrons and reach new audiences.

We are looking for someone we can count on to:

Own:

• And lead engagement with research staff on the Library’s five-year strategic priorities related to optimizing the infrastructure supporting the patron experience and clarifying policies and procedures for core collection management and discovery systems.
• And drive NYPL’s digitization strategy and related policies, and partner on major initiatives to expand access to the Library’s research collections.

Teach:

• Priorities and progress across the Library and with external partners
• And foster awareness of new tools, systems, and approaches that strengthen discovery and access.

Learn:

• The scope of NYPL’s research collections and the needs of patrons and staff
• and use data, assessment, and user insights to shape patron-centered services.
• And understand the challenges and opportunities of AI for discovery and access.

Improve:

• Policies, optimize workflows, and strengthen communication to enhance staff collaboration and the patron experience.
• A culture of engagement and inclusivity within the Access and Research Services team.

Some expectations for this role are that within:

1 month, this person will:

• Understand responsibilities, current projects, and begin establishing working relationships with key partners across NYPL and ReCAP.

3 months, this person will:

• Contribute to committees and strategic planning efforts, clarify team priorities, understand gaps in policies and procedures, and develop a preliminary plan for aligning staff around a shared vision.

6 months and beyond, this person will:

• Establish a clear roadmap for access and research services, with measurable goals and resource needs identified.

Responsibilities

• Oversees the collaboration between the Research Libraries staff and the Digital Product Management team to develop and refine the strategic vision for a unified patron experience on its website and initiatives that expand access to more scholarly ebooks through innovative approaches such rights clearance partnerships
• Ensures staff engagement for the ongoing development of the Research Catalog and compliance with ILS and circulation policies and procedures
• Oversees the systems and policies that support access to the collections, including Aeon, EDS, and resource sharing systems; supports the implementation of a new DAMS as related to integration with these systems
• Oversees resource-sharing services; engages with partners, including the Manhattan Research Library Initiative (MaRLI), the ReCAP Shared Collections, BorrowDirect partners, and the CUNY-wide community to strengthen and sustain our partnerships and new initiatives; represents NYPL on partner committees
• Leads the review and development of a multi-pronged digitization strategy and related policies and procedures
• Develops and implements, in collaboration with stakeholders, a centralized service model for the library’s electronic document delivery services, Scan and Deliver, for general and special collections
• Oversees accessibility services for the research collections, partnering with other teams – Branches, Digital, Legal, and HR – to align policies, services, and products to address access to the collections for research patrons with disabilities
• Oversees the public order team and commercial digitization and licensing initiatives
• Ensures that accurate and consistent research usage data is being reported; oversees special research assessment projects, and uses data-informed decision making to optimize services
• Effectively manages organizational change, strengthening the alignment of people and processes to deliver the best possible experience to patrons
• Manages budgets and grants and contributes to fundraising initiatives and events
• Develops and supports staff, fostering inclusion, professional growth, and a collaborative culture
• Represents NYPL nationally in consortia and conferences, advancing its role as a leader in access and discovery
• Performs other related duties as required

Required Education, Experience & Skills

Required Education & Certifications

ALA-accredited MLS and substantial research library experience or Masters degree and relevant, substantial research library experience

Required Experience

• 10 years of experience in an academic or research library setting, with increasingly responsible managerial responsibilities
• 7+ years of successful people management experience
• Successfully demonstrated experience promoting and managing access systems and services to support research and scholarly communication
• Successfully demonstrated experience in strategic planning, project and resource management, problem-solving, and decision-making in a collaborative and coordinated work environment; a proven team player
• Demonstrated experience in analyzing workflows, developing policies, and implementing change to promote alignment and greater efficiency of operations
• Experience managing multiple projects and initiatives
• Demonstrated experience evaluating the effectiveness of products and systems that support collections discovery and access
• Experience setting clear and attainable performance goals
• Experience with project management principles and tools preferred

Required Skills

• Excellent interpersonal, oral, and written communication skills
• Strong leadership and project management skills, including negotiation and influencing skills
• Excellent analytical skills and ability to lead complex projects
• Demonstrated ability to build consensus and promote productive teamwork
• Knowledge of current issues and emerging trends in research library services and systems as well as emerging technologies
• Successfully demonstrated commitment to excellence in public service

Managerial/Supervisory Responsibilities

Oversees a staff of approximately 12 FTE with 2-3 direct reports

https://nypl.pinpointhq.com/en/postings/55f97476-4069-4666-a722-bd6021716978

Archivist (Temporary Project-Based) 

(December 23, 2025)

Position Title - Archivist (Temporary Project-Based)

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Historian & Project Manager, Archives

Position Type - Full-time, fellowship

Benefits - No

Hourly wage range - $31 - $35

Prospect Park Alliance is searching for a dynamic, experienced, and well-versed Archivist to work on a temporary assignment with us! Please check the link for the full description and to submit your application!

Archivist (Project-Based)

Brooklyn, NY

Job Type

Temporary

Description

ABOUT US

Prospect Park Alliance is the non-profit organization that sustains “Brooklyn’s Backyard,” working in partnership with the City of New York. The Alliance was founded in 1987 to help restore the park after a long period of deterioration and decline. Today, the Alliance provides critical staff and resources that keep the park green and vibrant for the diverse communities that call Brooklyn home. The Alliance cares for the woodlands and natural areas, restores the park’s buildings and landscapes, creates innovative Park destinations, and provides free or low-cost volunteer, education and recreation programs.

In 1997, Prospect Park Alliance established an archive because primary source research was crucial to an accurate and successful rehabilitation of the Olmsted & Vaux masterpiece. The Prospect Park Archives collects, preserves, and makes available materials that document the history and design of this historic landscape, fostering an understanding of the ongoing restoration work of the Prospect Park Alliance. Resources include books, maps, landscape and architecture drawings, oral history recordings, and thousands of images that shed light on the park’s singular place in Brooklyn history from the 1850s to the present.

JOB OVERVIEW

We are seeking a detail-oriented and motivated Project-Based Processing Archivist to organize and make accessible the records of the founding administrator of Prospect Park, who also served as the first president of the Prospect Park Alliance. This project is crucial for preserving our unique history and ensuring that these materials are available for researchers and the public. The processing archivist will work under the supervision of the Archives director to arrange and describe the records, and will produce a comprehensive finding aid to submit the finding aid to platforms such as the Empire Archival Discovery Cooperative (Empire ADC).

*Current condition of the collection:

The collection is composed of paper-based records in file folders and is housed in 30 record cartons. Access is through carton-level inventory lists

Requirements

ESSENTIAL JOB FUNCTIONS / KEY JOB OUTCOMES

Arrange and describe archival materials in accordance with national standards.

Create a comprehensive finding aid that includes an abstract, arrangement note, biographical/historical note, and scope and content note.

Make recommendations for any needed basic preservation and conservation tasks.

Performs other job-related duties and functions as assigned

REQUIRED EDUCATION + EXPERIENCE

Accredited degree in Archival Studies, Library Science, or related field with an archival concentration

Master Degree preferred, Bachelor’s degree required

A minimum of seven (7) years' experience managing historical records for an institution/organization and fulfilling a diverse range of project initiatives

Demonstrated experience processing archival collections in an archival environment

Possesses strong knowledge of archival principles, best practices, and national descriptive standards (i.e., DACS, EAD, MARC, Dublin Core, etc.)

Strong analytical and problem-solving skills with close attention to detail

Exceptional organization and project management skills

Ability to manage time effectively and meet deadlines

Strong written and verbal communication skills

COMPETENCIES (Knowledge, Skills & Personal Attributes)

Ethics & Integrity: Earns the trust and respect of others through a consistent commitment to integrity, honesty and professionalism in all interactions.

Archival Principles & Practices; Advanced knowledge of collection storage techniques; research tools and methods; inventory and finding aid production; basic records management; general history relevant to the archival materials. Archival database management, analysis of historical value, production of written interpretation or summaries, and archival cataloguing.

Project Management: Makes effective decisions about department priorities. Proposes defensible project budgets and works to control expenditures. Ensures appropriate resources are available to meet the capability and capacity required by objectives. Ensures policies, procedures and measures are in place to support the achievement of project goals.

Communication Skills: Superior written and oral communication skills, including public speaking and the ability to convey complex information in a clear, culturally competent, effective and understandable manner to multiple stakeholders. Demonstrates effective listening skills and openness to other people’s ideas and suggestions.

COMPENSATION

This is a Project-based position that is needed temporarily

Compensation (Salary/Hourly Rate:): $30 - 35 per hour

Expected Work Scheduled: 3 - 5 days per week; 9 AM - 5 PM

Expected Project Duration: 20 - 30 Days

WORKING CONDITIONS & PHYSICAL DEMANDS

Work is normally performed in a typical interior office setting, which does not subject the employee to any hazardous or unusual elements

Requires the use of a desktop, laptop, or video display terminal and identifying and distinguishing colors and shades of color

Requires routine physical movements with limited physical exertion

Requires communicating information with co-workers, stakeholders and/or the public; reading correspondence, instructions and/or technical documents; writing correspondence and/or reports and filling in forms

Diversity Makes Us Stronger Together: Prospect Park Alliance serves park users of all socio-economic and cultural backgrounds and strives to reflect this diversity throughout our operations and in our leadership, staff, stakeholders and supporters. We know that by creating an equitable and inclusive workplace built on mutual respect and the appreciation of difference, our employees will feel safe to express themselves, voice their opinions and work together to find common ground and solutions. Integral to this vision is our longstanding commitment to provide equal employment opportunities for all employees and applicants for employment.

Salary Description

$30 - 35 per hour

https://recruiting.paylocity.com/Recruiting/Jobs/Details/3794379

Manager, Digital Asset Management System 

(December 14, 2025)

Position Title - Manager, Digital Asset Management System

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Digital Systems Librarian

Position Type - Full-time, term

Benefits - Yes

Salary Range - $76,000 - $85,000

The American Museum of Natural History is one of the world’s preeminent scientific and cultural institutions, and has as its mission to discover, interpret and disseminate information about human cultures, the natural world and the universe through a wide-ranging program of scientific research, education and exhibition.

The Library Services team seeks a qualified Manager, Digital Asset Management System to steward the Museum DAMS. Reporting to the Museum Library’s Director and Digital Systems Librarian, the position will collaborate with divisions and departments throughout the institution to ensure the integrity of the system, monitor metadata, storage, access, and permissions, and refine guidelines for use and administration of the system.

Job responsibilities include, but are not limited to:

• Act as system administrator for the Museum DAMS in partnership with the Museum’s IT department.
• Collaborate closely with IT and individual stakeholders to manage all new and existing use cases and large upload projects, adapting as required to meet specific needs while retaining system continuity.
• Evaluate and facilitate the on-boarding of all latest content or projects to be implemented in the DAMs, including the training of all new front and back-end users.
• Administer all registered users, create new users and user groups, and manage permissions throughout the Museum DAMS.
• Oversee all metadata field usage throughout the DAMS, with attention to integrations and relationships with institutional collection management systems and the AMNH content management system.
• Work closely with the Library’s Cataloging and Metadata Librarian to monitor and improve all controlled vocabulary usage.
• Collaborate with Digital Systems Librarian, IT, Digital Media, and other senior administration to strategize growth of digital asset collections and their management at the Museum.
• Monitor DAMS functionality and act as primary point of contact with the vendor for updates, feature enhancements and help center ticketing.
• Support the work of existing DAMs power-users through tech support, troubleshooting, and development of features or project enhancements.
• Advise and collaborate on Institution-wide digital asset imaging and management programs and workflows.
• Keep apprised of current trends and developments in DAMS management through conferences, workshops, and training as applicable.
• Perform outreach throughout AMNH to engage users with the Museum DAMS.
• Weekly Library Reference Desk shifts.

The expected salary range for the Manager, Digital Asset Management System is $75,000/annual – $85,000/annual. The AMNH offers an extensive benefits package designed to meet the needs of our dedicated and diverse community.

Pay will be determined based on several factors. The hiring range for the position at commencement is based on the type of work and the scope of responsibilities. The salary and placement offered is based on a number of individualized factors, including, but not limited to, skills, knowledge, training, education, credentials, areas of specialization and depth and scope of experience.

Minimum Qualifications

• Master of Library Science (M.L.S.), Master of Science in Information Studies (M.S.I.S.), or Master of Library and Information Science (M.L.I.S.)
• 5 years of relevant experience working in Systems Administration or Digital Asset Management.
• Familiarity with Digital Asset Management systems and tools.
• Effective verbal and written communication skills.
• Successful collaboration skills to work productively with internal and external stakeholders.
• Demonstrated ability to manage multiple projects simultaneously.
• Capacity to work both independently as well as part of a team.
• Ability to brainstorm, troubleshoot and problem solve.
• Experience working with collections in the GLAM sector.

Preferred Qualifications

• Familiarity with technical, administrative, and descriptive metadata standards, including XMP, EXIF, IPTC, and Dublin Core.
• Experience using or developing APIs to manage data.
• Bulk image processing programs and general-purpose scripting languages (e.g., Perl, PowerShell, Python)
• Familiarity with Orange Logic’s Orange DAMS Digital Asset Management system.
• Knowledge of commonly used archive and museum Collection Management systems such as Axiell EMu, Archives Space and Collective Access.
• Knowledge of copyright and permissions issues as they relate to digital records.
• Familiarity with digital imaging, standards for digitization of material in various formats, and awareness of current trends.
• Demonstrated knowledge of digital preservation standards.
• Knowledge of access control mechanisms used in DAMS.
• Familiarity with workflows including review and approval chains.
• Familiarity with workflow optimization.

Physical Demands

• Must be able to remain in a stationary position (sitting or standing) for prolonged periods.
• Must be able to occasionally lift up to 20 pounds.
• Must be able to move about the Museum campus.

Please use link to apply: https://careers.amnh.org/postings/4685

https://careers.amnh.org/postings/4685

Director of Barnard Archives and Special Collections 

(December 8, 2025)

Position Title - Director of Barnard Archives and Special Collections

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Dean of Library

Position Type - Full-time, permanent

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $116,000 or more

Director of Barnard Archives and Special Collections

Position Summary

The Director of Barnard Archives and Special Collections (BASC) provides visionary leadership for the Barnard Archives and Special Collections, advancing its role as a center for feminist archival practice, historical research, and digital preservation.

About the Barnard Archives & Special Collections

The Archives also provides access to researchers across the college and around the world, through in-person research appointments and class drop-in sessions; remote reference over email; and our digital collections of highly used materials. The Archives manages digital collections through Archipelago, Barnard’s digital repository platform designed for open, flexible presentation and metadata-rich access. In collaboration with the Barnard Academic Technologies and Learning Innovation Services (ATLIS) team, the Archives is in the process of implementing a sustainable digital preservation pipeline. This workflow will ensure the long-term management, authenticity, and accessibility of born-digital and digitized materials, aligned with best practices in preservation, metadata standards, and feminist digital stewardship. Finally, the Archives engages broad audiences through exhibition, programming, and online outreach, all of which is additionally embedded in the teaching and functioning of the college, and prioritize the students, faculty, and staff of the College in all of our work.

Job Description:

About the Director of the Barnard Archives & Special Collections

The Director ensures the long-term stewardship, accessibility, and ethical care of materials documenting Barnard College and broader histories of feminist activism, art, and scholarship. This position is responsible for managing or coordinating management of the day to day operations of the archives, which includes a portfolio of hiring, training, and supervising of professional and student staff, preparing reports, support for reference and consultation, teaching, faculty support, donor development, and administering an annual budget for acquisitions, special projects, preservation, and supplies.

The Director plans, organizes, and oversees all aspects of the College’s Archives and Special Collections. As part of the Barnard Library Management Team, this position will collaborate across library departments to leverage our various resources for projects and services, and to assess and create development opportunities for all staff. The Director will also work collaboratively across Barnard and the Columbia University Libraries partnership to expand access to collections, develop inclusive and reparative archival practices, and lead digital preservation initiatives that sustain the historical record.

Key Responsibilities

Strategic Leadership and Administration

Provides leadership, vision, and management for the Barnard Archives and Special Collections, developing policies, setting long-term goals, ensuring alignment with the mission and strategic priorities of Barnard College

Responsible for overseeing the operations of the Archives, including the hiring, training, and supervising professional staff (1-FTE), graduate assistants (2), and student workers (4+), fostering a collaborative and inclusive work culture.

Manages development, strategic planning, and grant-seeking initiatives that strengthen the Archives’ resources and visibility.

Develops and communicates policies and procedures for the use of materials housed in the Archives.

Collection Development and Stewardship

Leads efforts to appraise, acquire, process, document, and preserve Barnard’s institutional history and special collections materials in the areas of feminist history in all formats, including born-digital and hybrid collections, with adherence to standards and technical best practices shaping the future of the collection.

Develops and maintains sustainable digital preservation workflows, policies, and infrastructure in collaboration with vendors, Barnard Information Technology (BCIT) ATLIS staff.

Manages archives software and systems, including locally-hosted servers, and cloud-hosted/vendor-supported digital collections.

Management of physical plant; monitoring humidity and temperature, working with Capital Projects on improvements to space.

Access, Research, and Pedagogy

Directs, plans, prepares, and promotes exhibitions, loans, and public programming of archival materials, in collaboration with faculty, librarians, and other campus partners.

Collaborates with faculty across disciplines to integrate primary source literacy and feminist archival theory into the curriculum.

Manages and conducts archival and primary source reference, consultation, and instructional services to faculty, students, and administrators, as well as outside researchers.

Actively engages with Personal Librarians, Milstein Centers, faculty and students as partners in integrating archival research and methods into the curriculum, exhibition, programmatic work.

Outreach, Collaboration, and Partnership

Builds partnerships with feminist, activist, and community archives to advance collective documentation and preservation goals, regionally and nationally.

Serves as the primary liaison to Columbia University Libraries’ archival and special collections community and coordinates with Columbia staff on the discovery of Barnard archival collections in Columbia systems such as FOLIO and ArcLight.

Engages alumnae, donors, and the public in supporting and sustaining Barnard’s archival mission.

Work closely with the Dean of the Library, senior management team, General Counsel, and the Office of Development/Alumnae Relations (DevAR), to create fundraising strategies, cultivate donors, and write proposals to support the goals and activities of the Archives and Special Collections.

Skills, Qualifications & Requirements:

Qualifications

Required:

Master’s degree in library and information science (ALA-accredited), archival studies, or a closely related field.

Minimum 5-7 years of progressively responsible experience in archives or special collections, including supervisory experience.

Demonstrated expertise in archival theory and practice, including digital preservation and management of born-digital materials.

Basic understanding of command line interface, programmatic problem-solving, and adapting open source tools to process, describe, and make archival materials accessible.

Experience providing reference and instructional services in archives.

Proven record of work in feminist, activist, or community-based archives or collections.

Strong leadership, collaboration, and communication skills.

Commitment to diversity, equity, inclusion, and ethical stewardship in archival practice.

Preferred:

Knowledge of metadata and descriptive standards (e.g. DACS, EAD, MODS, Dublin Core) and digital preservation systems (e.g. Preservica, Archivematica). Knowledge of EAD, MODS or other metadata standards, ArchivesSpace or other archival management software, Archipelago or other digital asset management systems.

Experience managing reference and/or instructional services in an archives.

Experience processing archival collections, including born digital archival materials.

Knowledge of Folio or other ILS, MARC description

Interest and participation in relevant professional organizations.

Successful track record in grant writing and project management.

Familiarity with metadata workflows and digital humanities tools that support discovery and access.

Compensation and Benefits

Salary range: $120,000–$125,000 annually, commensurate with experience.

Barnard College offers a comprehensive benefits package including health, vision, dental, and retirement plans; generous paid time off; and tuition benefits.

Preferred Application Deadline

For best consideration, please submit your application by January 5, 2026.

About Barnard College

Founded in 1889, Barnard College is a distinguished liberal arts college for women, affiliated with Columbia University and located in the heart of New York City. The Barnard Archives and Special Collections document the College’s history and its community’s deep engagements with feminism, social justice, and the arts—ensuring that the histories of women are preserved, accessible, and activated for generations to come.

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the College's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Please use the link to apply

https://barnard.wd1.myworkdayjobs.com/Staff/job/New-York-City-NY/Director-of-Barnard-Archives-and-Special-Collections_JR5321

Archivist

(December 2, 2025)

Position Title - Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- VP for Planning & Principal Giving

Position Type - Part-time, permanent

Benefits - No

Hourly wage range - $31 - $35

The Xavier Archivist is responsible for managing and preserving Xavier’s historical records and artifacts, ensuring their accessibility to support the needs of alumni and staff. Reporting to the Vice President for Planning and Principal Giving, the Archivist will contribute to the ongoing development and success of Xavier by promoting an appreciation for our rich history.

Position Description: Part-Time Archivist

Reports to: Vice President for Planning and Principal Giving

The Archivist is responsible for managing and preserving Xavier’s historical records and artifacts, ensuring their accessibility to support the needs of alumni and staff. Reporting to

the Vice President for Planning and Principal Giving, the Archivist will contribute to the ongoing development and success of Xavier by promoting an appreciation for our rich history.

Type: Part-time; 5 hours/week with the potential for additional hours for special projects and initiatives

Start Date: January 15th (flexible)

Compensation: Commensurate with experience; minimum of $30 per hour

Responsibilities:

• Organize and process archival materials, including preservation and in some cases digitization of documents, photographs and other artifacts
• Maintain the system for cataloging and tracking the location of archival materials
• Respond to research requests from alumni, staff and external researchers in a timely manner
• Collaborate with school staff to identify and acquire new materials for the archives and then reviewing and cataloguing those materials
• Design and implement periodic exhibits or presentations showcasing the school’s history for special events or alumni gatherings
• Stay current on best practices and trends in archival management

Qualifications:

• Bachelor’s degree in Library Science, Archives Management, History or related field; Master’s degree preferred
• Minimum of two years’ experience working with archival materials and knowledge of preservation and conservation issues for a variety of materials, including paper, photographs and textiles
• Strong organizational, research and project management skills, including attention to detail and deadlines
• Excellent written and verbal communication skills

Proficiency with digital archival systems and tools

• Highly proficient in Google Suite and Microsoft Office Suite
• Familiarity with the Roman Catholic Church and the history and values of the Society of Jesus is a plus

To apply, please submit a cover letter and resume to: archivistsearch@xavierhs.org by December 22, 2025.

https://www.xavierhs.org/fs/resource-manager/view/ace2a6b2-4447-41dd-b3b7-4e09184cdd8a

Institutional and Reference Archivist

(November 20, 2025)

Position Title - Institutional and Reference Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director of Metadata & Discovery Services

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $66,000 - $75,000

The newly created Institutional and Reference Archivist position will provide both archival management of the Center’s historical records and reference services to internal stakeholders. This position supports the preservation, arrangement, and accessibility of the Center’s physical and digital holdings on behalf of senior leadership. The institutional archive is the singular collection held by the Center and reflects over 30 years of documentation related to the creation and operation of the Center. The successful candidate will play an integral role maintaining intellectual control of a unique institutional archive that informs the decision making and understanding of senior leadership, development, and operations teams as the Center celebrates its 25th anniversary.

Part of the Institute for Advanced Research, the archivist reports jointly to the Director of Research and the Director of Metadata & Discovery Services. It is an on-site role with responsibilities divided between the Library Systems and Reference Services.

Salary: $62,000-$75,000

Responsibilities include, but are not limited to:

Institutional Archive Management & Stewardship (70%)

-->Stewardship and management of the Center’s physical and digital materials that comprise the institutional archive, ensuring proper arrangement and accessibility to an internal audience.

-->Verify, develop, and maintain component level description of the archive, adhering to professional standards and best practices.

-->Provide dedicated, unparalleled reference services to a varied internal audience of senior leadership and Center staff (development, finance, operations, board cultivation, etc.)

-->Oversee digital preservation activities that contribute to the long-term stewardship of born-digital and digitized materials.

-->Identify and earmark digital and physical materials, within the archive, of special interest or strategic value to Center board members, senior leadership, and potential donors.

-->Support grant writing, progress reporting, and budgeting related to the further growth and preservation of the archive.

-->Differentiate restricted, internal documents from unrestricted materials to potentially intellectually separate institutional holdings that can be made available to a wider, external audience.

Reference and Research Services (Reading Room) (30%)

-->Guide users in navigating library catalogs, archival databases, and research tools.

-->Maintain familiarity with the Center’s Partner collections and institutional histories to deliver accurate and efficient reference support.

-->Collaborate cross-departmentally with collections, research, or technical staff to enhance institutional goals and project outcomes.

Required Qualifications

-->Master’s in Library and Information Science from an ALA-accredited library school, accredited graduate degree in archival science, or with a specialization in archives.

-->Minimum of two years of professional experience in a public, corporate, or non-profit archival settings.

-->Demonstrated proficiency in archival processing and description of both digital and physical institutional materials.

-->Strong understanding of archival standards and principles (e.g., DACS, EAD, EAC-CPF) as documented and expressed in the archival management system, ArchivesSpace.

-->Excellent organizational, analytical, and project management skills.

-->Outstanding communication and interpersonal abilities with a strong service orientation.

-->Ability to work with discretion across multiple departments with varied missions and priorities.

-->Lifting of boxes and archives is required, 40+ pounds.

Preferred Qualifications

-->Previous experience working with institutional archives, corporate archives, or special collections.

-->Familiarity with audiovisual and/or born-digital archival materials.

-->Digital Archives Specialist (DAS) certification from Society of American Archivists.

-->Knowledge or strong interest in Jewish history and culture.

https://cjh.org/about/employment-opportunities

To apply, please send cover letter and resume to jobs@cjh.org. No phone calls please.