Collection Manager, Library Services Center 

(August 28, 2026)

Position Title - Collection Manager, Library Services Center

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Associate Director, Collection Management

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $76,000 - $85,000

Job Summary

For more than 125 years, The New York Public Library (NYPL) has been an essential provider of books, information, ideas, and education. With collections numbering more than 56 million items and serving more than 16 million patrons in person each year and millions more online, NYPL’s reach is both local and global. Our mission is to inspire lifelong learning, advance knowledge, and strengthen our communities.

At our world-class research centers–including the Humanities and Social Sciences Research Library at the Stephen A. Schwarzman Building, the Library for the Performing Arts, and the Schomburg Center for Research in Black Culture–expert staff facilitate the work of our diverse communities, offering inspiring reading rooms, programs, exhibitions, fellowships, and a dynamic range of research services. Their work is supported by dedicated staff on the Collections and Research Services teams. We are proud to be the most public and widely used research library in the world.

Collections and Research Services encompasses several departments focused on managing the ongoing development of our exceptional research collections, advancing unified discovery and expanding access, both in-person and online, and ensuring stewardship of the collections at every stage of their lifecycle.

The Library Services Center (LSC) Collection Manager, based at the NYPL’s technical services facility in Long Island City, Queens, arranges special collections acquisition logistics, working with NYPL staff, dealers, donors, and shippers to manage packing and shipping projects and addresses any preservation issues in received materials. The position oversees collection care, control, and storage for materials stored at LSC during processing, treatment, and digitization, leading preventive conservation activities and working closely with Facilities staff to protect collections and remediate issues. The Collection Manager coordinates with research center collection managers and others to transfer collections to research centers and offsite storage facilities.

Some expectations for this role are that within:

1 month, this person will:

Become familiar with all LSC spaces and departments

Establish working partnerships with Special Collections Processing Services and other Collections & Research units, Curatorial units, Procurement, Facilities and other staff

Become familiar with current acquisitions projects and learn all NYPL Procurement processes to assume site visits, packing, and shipping soon after onboarding

Oversee all transfers of processed collections to storage in research centers and offsite storage

3 months, this person will:

Be fully responsible for all special collections acquisition logistics, including site visits, packing planning, procurement, and preservation interventions

Conduct monthly LSC Collection Manager and Facilities meeting to address environmental issues

6 months and beyond, this person will:

Collaborate with Senior Manager, Special Collections Acquisitions and Manager, Archival Accessioning to align acquisitions, logistics, and accessioning workflows

Begin collaborations with Facilities to address prioritized environmental improvements

Identify locations within LSC where storage can be improved

Responsibilities

Manages special collections acquisitions logistics for multiple projects simultaneously, overseeing preservation and custody control, collaborating closely with the Senior Manager, Special Collections Acquisitions and the Manager, Archival Accessioning. Conducts site visits, develops plan, requests quotes, arranges POs, and manages packing and shipping services for acquisitions ranging from small local pick-ups to large high-profile collections from domestic and international sites

Collaborates with and teaches cross-functional partners regarding preservation issues in new acquisitions and guides decision-making around potential remediation strategies prior to processing

Oversees appropriate storage, movement, and tracking of special collections materials at LSC, supporting collection security and project management

Manages transfer of materials to research centers and offsite storage post-processing. Collaborates with various partners including other Collection Managers, Conservation, and Special Collections Processing Services to affirm newly housed and processed material before it is delivered to the research centers. Ensures all collection material is adequately documented and tracked in accordance with internal standards

Deploys specialized preventive conservation knowledge and liaises with Facilities, Security, and Capital Planning staff to maintain an appropriate environment for special collections

Coordinates collections emergency preparedness activities at LSC, serves on the cross-center collection emergency response team and leads that team when required

Performs other related duties as required

Required Education, Experience & Skills

Required Education & Certifications

ALA-accredited Master’s degree in Library and Information Science, or Master’s degree in Museum Studies, Arts Administration, or other Master’s degree in the arts or humanities

Required Experience

5+ years experience in archives management or registration in an acquisitions context and applying preventive conservation or collections care principles for a range of collection materials

Project management experience related to cultural heritage collections shipping, remediation, and storage projects, including a working knowledge of shippers, budgets, customs requirements, permits, domestic and international shipping

Excellent customer service, professional verbal and written communication and extensive experience working with donors and dealers

Required Skills

Familiarity with professional standards, laws and regulations, and best practices in archival and special collections materials

Knowledge of a wide range of special collections formats, including archives, rare books, audio and visual media, framed works, and 3-D objects, and their related preservation issues, including handling, packing, shipping, and storage

Knowledge of packing methods and materials. Must be able to assess and articulate risks associated with different methods and direct vendors on packing strategies

Familiarity with collection storeroom management and capacity planning

Can apply a variety of descriptive, project management, and financial systems to manage and participate in collaborative projects, including Sierra, ArchivesSpace, Airtable, Trello, Workday, and others

Can apply preventive conservation knowledge and conduct research to address preservation issues in collection storage and workspaces in an active collections work facility

Attention to detail and excellent verbal and written communications, including experience working with donors

Managerial/Supervisory Responsibilities

N/A

More...

Core Values

All team members are expected and encouraged to embody the NYPL Core Values:

Be Helpful to patrons and colleagues

Be Resourceful in solving problems

Be Curious in all aspects of your work

Be Welcoming and Inclusive

Work Environment

This role works most often in a specialized office environment which accommodates desk work and collections handling, with some work taking place in exhibition galleries, storerooms, reading rooms, and loading docks

This role also travels to donor homes, storage facilities, and other locations to pack collections. These may include basements, attics, and outbuildings

Physical Duties

Must travel to four research library sites and to donor homes and warehouses in the NYC metropolitan area. Some additional travel outside the NYC area may be required

Position involves reasonable exposure to dust

Ability to transport 30 pounds (record cartons filled with paper and other material) repeatedly from floor to shelf/cart

Ascend/descend ladders simultaneously

Must be able to remain in a stationary position for long periods of time

Pre-Placement Physical Required?

No

Union/Non Union

Non-Union

FLSA Status

Exempt

Schedule

35 hours a week, 9-5 M-F, onsite

This job description represents the types and levels of responsibilities that will be required of the position and shall not be construed as a declaration of all of the specific duties and responsibilities for the role. Job duties may change if Library priorities change. Employees may be directed to perform job-related tasks other than those specifically presented in this description as needed.

The New York Public Library Salary Statement

At the Library, we believe that pay transparency and pay equity are important to ensuring we source the best candidates and keep the best employees. When making a determination as to the appropriate salary for a candidate, we consider a variety of factors such, including, but not limited to, the position requirements, the skills, prior experience, and educational background required or preferred for the job, the scope and impact of the role within the organization, internal peer equity, and the candidate's specific training, experience, education level, and skills. No single factor is conclusive; the Library reserves the right to consider any and all relevant factors and make a decision consistent with its policies.

Union Salaries are determined by collective bargaining agreement(s).

https://nypl.pinpointhq.com/en/postings/05706d21-3383-4a0c-9e60-a6252b6fa090

Special Collections Reference Librarian 

(August 5, 2026)

Position Title - Special Collections Reference Librarian

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Library Director

Position Type - Full-time, permanent

Benefits - Yes

Salary Range - $86,000 - $95,000

The New York Academy of Medicine (NYAM) Library and Archives invites applications for a Special Collections Reference Librarian to join a collaborative team supporting one of the world's most distinguished collections in the history of medicine and public health. We seek a service-oriented, collaborative librarian who is passionate about connecting researchers, students, clinicians, and the public with extraordinary primary sources through reference, instruction, outreach, exhibitions, and digital initiatives at the only medical library in New York City open to the public. This position offers an exceptional opportunity to develop expertise in internationally significant collections while contributing to the future of one of New York City's leading independent research libraries.

Questions about the position may be directed to Danianne Mizzy, Library Director, at dmizzy@nyam.org.

Job Title: Special Collections Reference Librarian

Department: Library

Reports To: Director, Library

About New York Academy of Medicine:

New York Academy of Medicine (NYAM) is a leading voice for innovation in population health. As one of the nation’s longest-running nonprofits, we have championed changes to the systems that perpetuate health inequities and that keep all communities from achieving a healthier and longer life (healthspan). Today, this work includes innovative research that distinctively values community input for maximum impact. Combined with NYAM’s trusted programming and historic library, and with the support of nearly 2,000 accomplished Fellows and Members, NYAM’s impact as a population health leader moves boldly forward.

Department Summary:

The New York Academy of Medicine (NYAM) Library and Archives, founded in 1847, is the only medical library in New York City open to the public and is one of the world’s great independent historical medical libraries. NYAM’s collections span from antiquity to the present and number close to a million items. They encompass rare books, monographs, serials, manuscripts, archives, pamphlets, maps, institutional records, prints, photographs, anatomical atlases, and digital images. Subject strengths include addiction, anatomy cardiology, cookery, New York medical history, homeopathy and other alternative medical systems, medical Americana, medical botany, natural history, public health, and women’s and children’s health. Manuscript strengths include medical and culinary receipt books, student notebooks, and institutional and medical society records.

The NYAM Library and Archives are committed to fostering positive interactions for researchers of all skill levels and backgrounds and to encouraging creative use of collections for study and enjoyment.

Position Summary/Overview:

The Special Collections Reference Librarian supports research, scholarship, and public engagement with one of the world’s most distinguished collections in the history of medicine and public health.

Reporting to the Library Director, the Reference Librarian will work closely with the Historical Collections Librarian, who oversees the day-to-day operations of the reading room and public services. Working in a collaborative, team-based environment, the Reference Librarian provides in-depth reference, access, and consultation services. Users include NYAM staff and fellows, as well as students, faculty, clinicians, health professionals, researchers, and the public.

Essential Duties and Responsibilities:

The Reference Librarian supports the Library and Archives’ public service mission, helping to ensure equitable access to collections and deliver user-centered onsite and remote services.

Provide excellent research support through reference consultations (in person or by mail, email, and phone);

Help coordinate reading room operations, including scheduling appointments, retrieving, tracking, and reshelving collections;

Engage researchers, fellows, students, and public audiences with the library’s collections and services through instruction, presentations, class visits, tours, orientation sessions and other outreach activities;

Create and maintain reference tools, finding aids, research guides, webpages, and tutorials to support discovery and effective use of collections;

Develop small interpretive physical displays and digital exhibits that highlight the richness of the collections and promote their use;

Support collection development through the evaluation and recommendation of prospective acquisitions aligned with NYAM’s research and education priorities;

Compile and maintain service statistics, contribute to reports, and other assessments;

Contribute to grant proposals and related project activities;

Collaborate with Library and NYAM staff on cross-departmental initiatives, events, and philanthropic projects;

Pursue professional development and skills building to meet emerging and ongoing needs of the research community;

Other duties as assigned.

Required Qualifications:

Master’s degree from an ALA-accredited program, or international equivalent in library or information science;

Minimum of five years of experience providing reference and research services in a library, archives, or similar research environment;

Experience working with special collections, archives, or primary source materials, including supporting advanced research inquiries;

Proficiency in instruction, presentations, and outreach activities;

Proficiency with the creation of research guides, instructional materials, or other tools that support discovery and access;

Interest in building long-term expertise in the history of medicine and health through sustained engagement with NYAM’s collections, institutional history, and researcher communities;

Comfortable working in a small, collaborative team environment with flexibility and adaptability;

Excellent interpersonal, written, and verbal communication skills;

Proficiency working both independently and collaboratively, including projects and cross-departmental initiatives;

Demonstrated commitment to applying principles of inclusivity, diversity, equity, and accessibility in research services, collections stewardship, and public engagement;

Knowledge of emerging technologies and evolving practices in library, archives, and research services;

Strong attention to detail;

Proficiency with Windows computers and familiarity with Microsoft software products (Outlook, Word, Excel, SharePoint, etc.). Familiarity with virtual meetings tools (Zoom, Teams, etc.);

Preferred Qualifications:

Subject knowledge relevant to the collections, including the history of medicine, public health, medical humanities, or related disciplines;

Reading proficiency in one or more languages other than English

Familiarity with collections management, reading room, or archival access systems;

Experience with digitization, digital collections, or digital exhibits;

General knowledge of conservation and preservation practices;

Familiarity with Koha or other integrated library systems.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee, with or without accommodation, to successfully perform the essential functions of this job.

The employee will retrieve, transport, and re-shelve library materials of varying size and weight alone (up to 40 lbs.) and in conjunction with co-workers. Library carts and special carriers are used to transport all collections except for small and lightweight items, which may be carried by hand. Ladders of assorted sizes and configurations are used to retrieve materials from shelves up to twelve feet high. The employee will walk and climb stairs throughout the day. Must be able to tolerate moderate levels of dust and be able to use the computer for extended periods of time.

Work Environment:

This position is based in New York City. The current expectation of this position is on site Monday through Friday, 9:00 a.m. to 5:00 p.m., with occasional evenings and weekends for programs or staff or organizational events. Limited opportunities for flexible scheduling or remote work may be available in accordance with institutional policies.

The salary range for this position is $80,000 to $95,000, commensurate with experience.

NYAM is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status. NYAM is an affirmative action employer. As an organization whose primary focus is health equity, NYAM is committed to creating a diverse and inclusive environment for all employees. NYAM offers competitive benefits, generous paid time off and holidays, and professional development opportunities.

Applications:

Interested candidates should email LibraryRecruitment@nyam.org. The application should include a cover letter, CV, or resume. Review of applications begins August 31; position open until filled.

Archives and Special Collections Intern 

(July 28, 2026)

Position Title - Archives and Special Collections Intern

Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.)- Elena Abou Mrad, Archivist

Position Type - Paid Internship

Does this position satisfy requirements for course credits? - Yes

Hourly wage range - $18- $25

South Street Seaport Museum, located in the heart of the South Street Seaport Historic District in New York City, preserves and interprets the history of New York as a great port city. Founded in 1967, the Museum houses an extensive collection of works of art and artifacts, a maritime archive and reference library, exhibition galleries, and education spaces, working 19th-century print shops, and an active fleet of historic vessels that all work to tell the story of “Where New York Begins.”

The Seaport Museum's Collections and Archives team is looking for interns with a desire to pursue a career in archives, an interest in the museum world, database experience, and library research skills. The intern will work on several projects. Responsibilities will include assisting the department staff with the following tasks:

- Organizing, rehousing, and describing historical records.

- Cataloging and digitizing photographic materials in the collections and archives.

- Cataloging and developing appropriate rehousing for 18th–early 20th century rare books.

- Collect ideas and draft content for the Museum’s blog and social media channels.

The Museum’s Internship Program offers college undergraduates, graduate students, and recent graduates’ valuable insights into the operations of a professional museum environment. A background in Library Science, Archival Studies, or History is necessary. Solid research, analytical, computer, and writing skills, plus attention to detail and previous experience with materials preservation (especially paper and associated media) are essential. Foreign language knowledge is a plus.

Fall 2026 Internships require a commitment of three days per week. The schedule is to be set between Tuesday–Friday 9:30am–4:30pm, paid $18/hour on a bi-weekly basis. Interns also receive a Museum ID which will grant them free admission to most NYC museums and enjoy employee discounts at the Seaport Museum’s Bowne & Co. Stationers and many other public programs offerings.

Application deadline: July 31, 2026.

Decision notification: Friday, August 14, 2026.

No phone calls, please.

https://southstreetseaportmuseum.org/jobs-and-internships/

Email your resume and cover letter to collections@seany.org

Fall Archival Intern 

(July 22, 2026)

Position Title - Fall Archival Intern

Supervisor Title (All student, intern, and volunteer position supervisors should be qualified, professional archivists.)- Lead Archivist

Position Type - Unpaid Internship

Does this position satisfy requirements for course credits? - Yes

Hourly wage range - This is an unpaid internship or volunteer position

AIHS Fall 2026 Archival Intern

(August 30, 2026)

Position Title - Fall Archival Intern

Supervisor Title – Lead Archivist of the American Irish Historical Society

Position Type - Unpaid Internship (possibility for undergraduate and graduate credit)

Does this position satisfy requirements for course credits? - Yes

How to Apply

Please submit a resume and cover letter to info@aihs.org. Applications will be reviewed through the end of August.

Position Summary

The American Irish Historical Society (AIHS) seeks Archival Interns for a semester/quarter-length (12-week) temporary position. This internship is designed for current (or recently graduated) undergraduate and graduate students pursuing study in archives, libraries, and information sciences. Those with a demonstrated interest in Irish-American history will be prioritized.

Working under the supervision of the Lead Archivist, the interns will gain hands-on experience in archival description, cataloguing, and conservation surveys while supporting AIHS’ mission to increase access to Irish-American history through its archives.

Depending on the collection chosen, internships will result in a variety of completed projects that showcase archival skillsets. The majority of projects will focus on collection maintenance and preventative conservation.

Key Responsibilities:

* Conduct surveys of archival collections to prepare for preventative conservation.

* Physically arrange (sorting and labeling containers) and describe archival collections at the folder level.

* Input descriptive data and container locations into AirTable.

* Handle archival materials with care.

* Reporting progress to supervisor on a weekly basis, completing assignments related to ongoing research.

Qualifications and Requirements

* Currently attending or having recently completed an undergraduate or graduate degree, related to the studies listed above.

* Capacity to read in cursive, or willingness to learn. Ability to read in Irish preferred.

* Demonstrated interest in Irish-American history, especially in New York and Boston.

* Familiarity with Google Suite, Microsoft Office. Preferred experience with AirTable.

* Excellent communication skills, both written and verbal, are necessary. Candidates must demonstrate the ability to pay close attention to detail and organize effectively.

* Must be able to lift and carry boxes up to approximately 40 lbs.

https://www.linkedin.com/posts/call-for-interns-applications-are-open-ugcPost-7485762441419821057-bS-H/?utm_source=social_share_send&utm_medium=member_desktop_web&rcm=ACoAAD47CUkBme4FkbN-0BjT_4R7BTd-qjXjsho

Archivist

(July 21, 2026)

Position Title - Archivist

Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.- Collections Curator and Collections Researcher.

Position Type - Full-time, permanent

Benefits - No

Salary Range - $56,000 - $65,000

Open Archivist position at Woodman Family Foundation, NYC The Woodman Family Foundation stewards the artwork and legacies of three artists: Betty Woodman

(1930 - 2018), sculptor and ceramicist; Francesca Woodman (1958 – 1981), photographer; and George Woodman (1932 - 2017), painter and photographer. We maintain and oversee a substantial collection of artworks by each artist from all periods and media, organize museum and gallery exhibitions and publications of their work, and facilitate the placement of their works in public collections. We fund the WFF Housing Stability Grant for artists in partnership with NYFA. We maintain and make available to scholars the extensive archives of each of the artists.

The archives are a key component of our collection and mission, containing a range of materials related to all three artists’ work and lives, including personal and professional correspondence, notebooks, published and unpublished writings, notes, sketches, analogue and digital personal photographs, artwork documentation images, digital materials, studio materials, and more.

The WFF Archivist will apply their expertise in archival standards, archive access, and systems for record management (digital and analogue) to the collection. They will continue processing the archives; develop and update our archival policies and record management systems; facilitate research for exhibitions, publications, and special projects; and ensure that our archive is properly preserved and maintained.

Responsibilities:

• Processing

o Complete the processing and rehousing of our collecXon according to archival standards

o Review, manage, and maintain conventions for metadata, keywords, descriptions, and

notes in database

o Create database records and add relevant keywords and notes

o Assist with transcriptions, translations, and internal research

o Update finding aids to reflect restricted materials and recently processed materials on an

ongoing basis

o Prepare records to appear on container lists, including notaXons about restricted

materials, confirming consistency between database and physical folders

o Create container lists

o Conduct processing of born-digital materials, integraXng them into the collection

o Collaborate with Imaging Manager on digitizing archival materials

o Provide periodic Processing Survey and updates

• Research and Access

o Assess use, needs, and potenXal roadblocks in expanding access to our archive

o Collaborate with collecXons staff to support connecXons between archival resources,

artwork records, exhibiXon histories

o Review materials and designate researcher access

o Field and manage research requests from outside researchers

o Schedule and supervise outside researchers accessing the archive

o Collaborate with CollecXons Curator, CollecXons Researcher, and ExecuXve Director on

materials for scholars, outside curators, exhibiXons, publicaXons, arXcles, etc.

• Systems and Policies

o Further develop, maintain and streamline systems and policies for organizing and

managing archival materials

o Finalize FoundaXon policies regarding restricted materials and redacXons based on

industry standards and the specifics of our collecXon

o Review and finalize WFF archive access policies, research request forms, and NDA

agreements to ensure safety of our collecXon

o Create system for scholars to request digiXzed materials for off-site study and reproducXon rights for archival materials

o Streamline system for tracking research requests, research visits, and materials shared and published

o Keep up to date on new systems and sodware that can enhance preservaXon of and access to our archive

• CollecXon Management

o Manage physical archive, including monitoring climate control system and assessing

housing of materials, to ensure that collecXon is properly preserved

o Re-house restricted materials and mark folders accordingly both physically and in database

o Order supplies, organize archival projects, provide annual budget projecXon for archival

expenditures

o Work with database consultant on updates to archival module as needed

o Liaise with archival consultants and vendors

o Supervise archival interns

o Host peer archive visits

Requirements:

• MLIS with concentraXon in archive management or equivalent educaXon and experience
• Minimum five (5) years’ experience in comparable or related posiXon, with a proven track

record processing and overseeing a similar type of archive for an arXst endowed foundaXon,

museum, or library

• Proficiency and experience with FileMaker, Google apps and content management systems
• Ability to lid and move boxes weighing up to 35 pounds

Skills:

• Knowledge of best pracXces and archival standards for: access and use policies; record

management and preservaXon; cataloguing and naming convenXons for metadata,

descripXons, and keywords; designaXons and handling of restricted materials; archival

storage; and the handling of fragile materials

• Experience with systems for physical and digital archival processing
• A proacXve agtude, showing iniXaXve and working independently when needed to bring

projects to fruiXon in a Xmely and professional manner

• Excellent communicaXon skills and the ability to work closely with the team to ensure smooth

operaXons

• Agility, flexibility, and the ability to prioriXze and manage Xme effecXvely while also meeXng

shiding deadlines

• Ability to mulX-task while giving ahenXon to detail; strong wrihen, verbal, and interpersonal

skills

• DiscreXon
• An understanding of and commitment to the mission, goals, and standards of our FoundaXon and a desire to be an integral, collaboraXve member of our team

The Archivist reports to the Executive Director and works in close collaboration with our Collections Curator and Collections Researcher.

This is a full-time, four (4) day per week position, Monday - Thursday. Salary is $60,000 - $65,000, commensurate with experience. Benefits include annual two (2) weeks paid vacation; paid winter break; paid holidays; five (5) paid sick/personal days; health insurance reimbursement; and 401k with employer match.

The Woodman Family Foundation is committed to expanding diversity, equity, access, and inclusion in our field. We are an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.

TO APPLY: please send resume and cover letter to jobs@woodmanfoundation.org