POSTING A JOB

To post an opportunity, please use our Job Submission Form.

For any inquiries about your listing, contact: jobs@nycarchivists.org. 

As a service to our members (and potential members) ART’s site will post jobs here as they come in. Postings will remain on the site for three months or until filled, whichever comes first.

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  • Please make your announcements as concise as possible.
  • Please update your information with us when necessary – if a position has been filled, kindly inform the jobs list coordinator so the posting can be removed. If three months has expired since your job was posted, and you would like to continue to advertise the job, let us know.  Please contact the jobs list coordinator with any new information or other issues at jobs@nycarchivists.org.

ART takes no responsibility for the postings placed here, nor will the organization play mediator between applicants and employers. If you wish to apply for a position, please follow the contact information listed in each posting, and good luck!

CURRENT OPENINGS

POSTING DATE: SEPTEMBER 2017

AMERICAN JEWISH HISTORICAL SOCIETY
DIGITAL ARCHIVIST and LIBRARIAN
(September 4, 2017)
This position is responsible for contributing to the AJHS archives team via technological and cataloging expertise. The position must also contribute to the management of archival and library collections.

POSTING DATE: AUGUST 2017

AMERICAN MUSEUM OF NATURAL HISTORY
PROJECT ARCHIVIST
(August 29, 2017)
The American Museum of Natural History Library is seeking an experienced Project Archivist to work on a 12-month project to take the hybrid analog and born digital collection from unprocessed to an arranged and described state.

BARNARD ARCHIVES AND SPECIAL COLLECTIONS
BARNARD ARCHIVES GRADUATE FELLOWSHIP
(August 24, 2017)
The Barnard Archives and Special Collections offers two fellowships working under the supervision of the Director and Associate Director of the Archives and Special Collections. These fellowships will provide hands-on experience in an academic institutional archives and special collections.

SPECIALIST II/ LIBRARIAN II, MANUSCRIPTS, ARCHIVES AND RARE DIVISION
(August 17, 2017)
The Schomburg Center for Research in Black Culture located in Harlem, New York, is a research unit of The New York Public Library system. It is recognized as one of the leading institutions focusing exclusively on African-American, African Diaspora, and African experiences. 

DIGITAL PROJECT ARCHIVIST
(August 17, 2017)
The Stephen B. Luce Library of Maritime College seeks to hire a digital project archivist to oversee the digitization process in conjunction with a National Parks Service Maritime Heritage grant, "Telling the Stories of Sailors' Snug Harbor."

The company is currently accepting applications for an Archivist to join the Trisha Brown Archive in a cataloging and preservation initiative funded by the Andrew W. Mellon Foundation.

PUBLIC DESIGN COMMISSION OF THE CITY OF NEW YORK
INVENTORY ASSISTANT
(August 14, 2017)
The Commission seeks to hire two Inventory Assistants to complete a grant funded inventory project.

NYCEDC
RECORDS ANALYST 
(August 11, 2017)
The Records Analyst manages records throughout their life cycles for all NYCEDC departments. This includes but is not limited to creating detailed record inventories for accurate search and retrieval in adherence to the company-wide retention schedule and policy.

Brooklyn Connections is the award winning school outreach arm of the Brooklyn Public Library’s local history archive, the Brooklyn Collection. 

THE NEW YORK TRANSIT MUSEUM ARCHIVES DEPARTMENT
PAID INTERN ARCHIVES ASSISTANT
(August 3, 2017)
The New York Transit Museum Archives Department seeks a paid intern for the Fall 2017 Semester to begin as soon as possible.

The Diocese of the Armenian Church of America is looking for a part time assistant archivist to assist in the organization of the Diocese Archives. 

POSTING DATE: JULY 2017

ARCHDIOCESE OF HARTFORD
ARCHIVIST
(July 31, 2017)
The Archivist for the Archdiocese of Hartford will preserve and administer the historic and artistic collections of the Archdiocese of Hartford. The Archivist will appraise and edit permanent records and historically valuable documents, and will direct the safekeeping of archival documents and materials.

THE FUND FOR NYC HEALTH AND HOSPITALS
PROJECT ARCHIVIST
(July 31, 2017)
New York City Health + Hospitals is the nation's preeminent public health system. Including its antecedent forms, it has served the City for almost 300 years. 

AMERICAN JEWISH JOINT DISTRIBUTION COMMITTEE
FALL 2017 PHOTO COLLECTION OPPORTUNITY
(July 31, 2017)
The American Jewish Joint Distribution Committee (JDC) Archives’ Photo Collection contains over 100,000 images. These photographs offer a rich historical overview of JDC’s relief activities over the past century in 90 countries. 

NEW YORK HISTORICAL SOCIETY
PROJECT ARCHIVIST HENRY LUCE PAPERS 
(July 19, 2017)

Job title: Project Archivist, Henry R. Luce Papers (9 months, full-time, grant-funded position)Division: Library Reports to: Head of Archival Processing Preferred start date: August 2017

NEW MUSEUM
ORAL HISTORY FELLOW
(July 18, 2017)

The New Museum seeks an Oral History Fellow to provide research and editing support to the Museum’s Oral History Initiative. The Oral History Initiative, which will launch in the fall of 2017 with the New Museum’s 40th anniversary celebrations, captures the Museum’s early history of presenting emerging artists via the firsthand accounts of artists, curators and other collaborators.

JPMORGAN & CHASE CO.
RESEARCH AND REFERENCE ARCHIVIST
(July 11, 2017)

Reports to the Archivist Manager and primarily supports key projects and programs initiated by the lines of business and as determined by the Director.

JPMORGAN & CHASE CO.
PROCESSING/DIGITAL ASSET ARCHIVIST
(July 11, 2017)

Position reports to the Director and primarily oversees the intake, administration, processing and preservation of the paper, audio visual, art, artifact and digital collections. This includes data capture and oversight of the digital asset management system, The Museum System (TMS). Oversees third party contractors, when necessary, and develops cross functional networks with relevant Records Management, Retail and Real Estate divisions

The Museum of Modern Art is currently accepting applications for an Archivist to assist in the daily operations of reference activities in the Archives department, including responding to correspondence, email, and telephone requests; conducting reference interviews; and supervising on-site researchers.

FULL POSITION DESCRIPTIONS

American Jewish Historical Society - Digital Archivist and Librarian

(September 4, 2017)

JOB DESCRIPTION:

AMERICAN JEWISH HISTORICAL SOCIETY

Digital Archivist and Librarian

Date: August 31, 20017
Department: Library & Archives
Title: Digital Archivist and Librarian
Schedule: Full-time permanent
Supervisor’s Title: Director of Library and Archives

Summary:

This position is responsible for contributing to the AJHS archives team via technological and cataloging expertise. The position must also contribute to the management of archival and library collections.

The successful candidate will combine an interest in archives and special collections with knowledge of metadata (and encoding) schema, website management, and data transformation(and management) skills. The candidate must also have excellent written communication skills, the ability to work in a team facing the challenges of updating outdated systems with limited resources, interpersonal negotiation and communication skills, and the ability to learn needed technologies and systems.

Essential job functions:

 Extensive experience with descriptive metadata standards for museums, libraries and archives, especially MaRC, EAD, and Dublin Core.

 Proven ability to use markup languages and tools effectively, primarily HTML and XML, alongside CSS or scripting languages like PHP to edit and troubleshoot website.

 Committed to data interoperability by converting or transforming diverse metadata formats and standards using a wide variety of tools such as CSV, XSLT, Open Refine, MaRCEdit , Python, or other software tools in order to efficiently complete tasks assigned to archivist.

 Manage AJHS book cataloging, most specifically oversee rare books, ingest processing, and supervise part-time cataloger.

 Manage the AJHS Drupal website and make changes for needed updates

 Encode and manage EAD finding aids using oXygen

 Maintain current awareness of digital technologies and participate in local, and national meetings and organizations, sharing information with colleagues

 Provide reference backup and archival retrieval as needed

 Represent AJHS at committee meetings of the Center for Jewish History, particularly on the cataloging and authorities committees.

 Supervise volunteers and interns as needed

 Other Special assignments as may be assigned 

Minimal Qualifications and Requirements:

 Experience with MaRC, EAD, CSS, HTML, XML, and Unix

 Proficiency in MS Office Suite and excellent written communication skills

 Comfortable with “self-learning” using manuals and documentation, and willingness to learn XSLT/XPath/XQuery

 Experience with integrated library systems or archival database content management systems.

 Knowledge of library and archival authority control in addition to applying subject headings and using controlled vocabularies.

Preferred Qualifications:

 Familiarity with UNIX operating system and running commands on an operating system.

 Experience with Drupal and CollectiveAccess, or other content management system software.  

 Understanding of library systems interoperability and how systems communicate via protocols, especially OAI-PMH.

 Knowledge of digital preservation best practices for born-digital and digitized material.

 Knowledge of ExLibris products, specifically Aleph, Digitool, Primo, Rosetta.

 Demonstrated professional activity in both libraries and archives

 Knowledge of American Jewish history.

Educational requirements:

MLS degree from an ALA accredited program

Working Conditions:

Participation in regularly scheduled reference/paging duties requiring the ability to use a stepladder and lift boxes (up to 40 lb.).

Special Environmental Factors: some exposure to dust and mold, as is typical in an archival environment.

American Jewish Historical Society is an equal opportunity employer.

Please send resume and cover letter to:

jobs@ajhs.org / Subject: DIGITAL ARCHIVIST

Review of Cover Letters and Resumes begins September 13, 2017

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Museum of Natural History - Project Archivist (12 Month, Part-Time)

(August 20, 2017)

DESCRIPTION:

The American Museum of Natural History has been a leader in educating New York City area children through innovative science education programs beginning in earnest with the creation of the AMNH Department of Public Instruction in 1884. The project archivist will be tasked with processing and describing the records of the Science and Nature Early Science Education program papers. Beginning in the late 1990’s this collection spans the development of this innovative program.

Job Summary: The American Museum of Natural History Library is seeking an experienced Project Archivist to work on a 12-month project to take the hybrid analog and born digital collection from unprocessed to an arranged and described state. The Science and Nature papers include 35 linear feet of correspondence, research, artwork, curriculum, photographs and other materials documenting the program’s development and growth. In addition to the Science and Nature papers, the project will also include processing some other collections related to AMNH K-12 science education. Deliverables include a finding aid for the collection and related digital materials as well as documentation of the overall project efforts.

Flexible Schedule between 9am – 6pm, Monday-Friday

Preferred start date: 10/2/2017

Duties and Responsibilities:

  • Survey and organize the collection, with the assistance of the collection creator.
  • Physically process the collection including rehousing.
  • Describe the collection in ArchivesSpace, generate a DACS compliant finding aid.
  • Survey digital assets and create a plan for organizing and describing them, working with collection creator and Special Collections Archivist.
  • Meet regularly with project stakeholders to communicate about project progress.
  • Create blog posts to promote the project and collections.
  • Working with the Special Collections Archivist, assist in the creation, refinement and documentation of workflows for hybrid format collections.

Requirements:

  • ALA-accredited MLIS or equivalent degree, with a concentration in archival studies.
  • A minimum of two years’ experience as a professional archivist arranging and describing archival materials.
  • Knowledge of and experience with archival standards and best practices, such as DACS, EAD
  • Knowledge of standard vocabularies such as Library of Congress and Getty
  • Experience working with Archivists’ Toolkit or ArchivesSpace
  • Strong written, oral and interpersonal communication skills, detail – oriented and organized
  • Ability to take initiative and work independently within a supportive collaborative workplace

Preferred Qualification

  • Experience with educational archives or materials related to Education activities.

Send cover letter, resume, the names and contact information of three references, and a finding aid writing sample (or a link to an on-line sample) to rmorgan@amnh.org. In the subject line please reference the job title.

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Barnard Archives and Special Collections - Barnard Archives Graduate Fellowship

(August 24, 2017)

Duration: September 2017 - May 30, 2018; possible extension through August 2018 if the Library budget allows.

Compensation: $25/hr, 10 hrs/week (work schedules are flexible); and up to $900.00 each in professional development support.

About the positions:

The Barnard Archives and Special Collections offers two fellowships working under the supervision of the Director and Associate Director of the Archives and Special Collections.

These fellowships will provide hands-on experience in an academic institutional archives and special collections. Material types that the Fellows may work with include institutional papers, manuscripts, photographs, A/V, and born-digital collections inclusive of web archives.

Particular emphasis, this year, will be placed on collections management and processing. In the summer of 2018, the Barnard Archives will move its office and collections into the newly constructed Milstein Center. Collections management and processing work may include:

paper and digital processing

assisting on revision of ArchivesSpace documentation

legacy data cleanup

usability and accessibility assessments on ArchivesSpace, digitalcollections.barnard.edu, and/or archives.barnard.edu.

As part of this work, Fellows may expect to arrange, describe, accession and appraise records; digitize collections and create metadata; coordinate and develop instruments for testing usability and accessibility; and carry out preservation strategies.

According to the Fellows’ interests, they may also:

assist with performing research and reference to both onsite and remote researchers

create exhibits and digital projects

gain exposure to and contribute to the development of grant planning

plan and propose outreach projects such as curricular planning, work with student groups, or assist with workflows for student work deposits into Academic Commons

We also encourage the Fellows to propose and develop a project of their own, and we will work to support those endeavors within our capacity and infrastructural constraints.

The overall structure of the fellowship will be determined by the Fellows in conjunction with the Directors of the Barnard Archives. Other duties may be determined by the Fellows in conjunction with the Directors. It will be the discretion of the Fellows, with the support and guidance of the Directors, to determine what activities within the Barnard Archives are interesting areas for them to explore in terms of their own professional development paths.

Note: As a point of transparency, we anticipate that we will move our office and collections in June of 2018. For much of this fellowship, all of our collections will be located in an off-site, retrievable storage facility.

About the collections and our office:

The Barnard Archives and Special Collections are comprised of over 450 distinct collections. We document the history of the College and collect special collections materials that relate to broader issues of Feminism; Women’s, Sexuality, and Gender Studies; and Dance; and advance the mission of the College by collaborating in teaching and learning.

The Barnard Archives and Special Collections recognizes that both our institution and the U.S. archives profession are predominantly white and acknowledges, in the language of Bergis Jules, the failure of care around the legacies of marginalized people in the Barnard Archives. Our collections document--through both the presence and absence of records--histories of exclusion and marginalization of students, faculty, and staff of color as well as disregard and displacement of Black, Latinx, and indigenous people. We commit to work that is reparative, redistributive, equitable, and anti-oppressive, which centers voices, knowledge, and memory-making practices historically excluded from the archival record. Our Library’s community agreements describe some of the ways in which we are committed to upholding values of inclusivity and anti-oppression, privacy, and support.

Our offices are accessible to individuals with mobility disabilities. We have bathroom facilities available for all genders.

We are open Monday-Friday, 10 AM - 6 PM.

While employed at Barnard, you will be given access to the Library’s resources.

To Qualify:

Must be currently enrolled in a graduate-level program in archival management or library sciences.

Must be available to work weekdays.

Must make commitment to work, on average, 10 hours of work a week, with time off for Winter and Spring vacation.

Preferred demonstrable skills include: desire to work both collaboratively and independently, excellent organizational, research, and communication skills, and strong attention to detail.

The Barnard Archives and Special Collections highly encourages applicants from groups underrepresented in the archives profession to apply.

To Apply:

Apply via the Barnard College Human Resources Posting: https://careers.barnard.edu/postings/3021. The site will require you to create an account, upload a cover letter, resume, and references. In your cover letter, please describe your professional interests, why you are interested in working with the Barnard Archives and Special Collections, and what you might like to accomplish or learn during the fellowship. Address your cover letter to Shannon O'Neill and Martha Tenney.

Applications must be received by: September 8, 2017

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Schomburg Center for Research in Black Culture, NYPL - Specialist II/Librarian II, Manuscript, Archives and Rare Book Room 

(August 17, 2017)

The Schomburg Center for Research in Black Culture located in Harlem, New York, is a research unit of The New York Public Library system. It is recognized as one of the leading institutions focusing exclusively on African-American, African Diaspora, and African experiences. Begun with the collections of Arturo Alfonso Schomburg more than 85 years ago, the Schomburg has collected, preserved, and provided access to materials documenting black life in America and worldwide. Today, the Schomburg continues to serve the community not just as a center and a library, but also as a space that encourages lifelong education and exploration.

Principal Responsibilities:

  • Responsible for arranging, describing and cataloging archival collections.
  • In collaboration with Technical Services, ensures the division remains current with evolving standards for online access to archival finding aids.
  • Appraises collections in consultation with Curator, and determines basic preservation needs
  • Trains and supervises pages and library technical assistants.
  • Consults, as needed, with appropriate NYPL archival, cataloging and conservation staff
  • Staffs public service desk and provides in-person, telephone, email and written reference assistance
  • Undertakes special projects as assigned.
  • Performs related duties as required.

Key Competencies:

  • Communication Skills
  • Planning and Organization
  • Supervisory Skills
  • Teamwork

Minimum Qualifications:

  • ALA-accredited Master’s degree in Library and Information Studies and successful completion of archival training.
  • Successfully demonstrated professional experience required to be considered at the Librarian II level
  • Knowledge of African, African-American or African Diasporan history
  • Demonstrated ability to apply standard archival techniques in the appraisal, arrangement, and description of archival records, including the creation of finding aids.
  • Demonstrated initiative, attention to detail, judgment, and ability to work independently and collaboratively in a team environment.
  • Working knowledge of archival description standards including DACS, MARC21, LCSH and EAD.
  • Supervisory experience preferred.
  • Excellent interpersonal, oral and written communication skills, including demonstrated ability to communicate with a diverse community.
  • Strong service orientation.

Work Environment:

Public service library

Physical Duties:

Daily use of a computer

Pushing/pulling fully loaded book carts

Lift items weighing 15-30 lbs.

Starting Salary:

USD $51,224.00/Yr.

Union / Non Union:

Local 1930

To Apply: Go to https://jobs-nypl.icims.com/jobs/9785/specialist-ii-librarian-ii%2c-manuscripts%2c-archives-and-rare-books-division/job

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SUNY Maritime College - Digital Project Archivist

(August 17, 2017)

About SUNY Maritime College:

Maritime College located on a 55-acre scenic waterfront property on the outskirts of New York City on the Throggs Neck peninsula where the East River meets Long Island Sound. The campus blends the best of two worlds: a comfortable college-town feel with the greatest city in the world. An impressive view of the sound extends toward the North Atlantic, yet only a few miles away are Yankee Stadium and midtown Manhattan. SUNY Maritime offers an array of employment opportunities stemming from entry level to professional positions which encourage growth and development among its employees.

Job Description:

The Stephen B. Luce Library of Maritime College seeks to hire a digital project archivist to oversee the digitization process in conjunction with a National Parks Service Maritime Heritage grant, "Telling the Stories of Sailors' Snug Harbor." The two year grant will allow the library to digitize at least 4,000 items from the Sailors' Snug Harbor archives, making them accessible to students and the public. Sailors' Snug Harbor was the first non-denominational retirement home in the country, giving retired sailors a safe haven from the 1830s until 2008. Its archives have resided at Maritime College since the 1970s.

Responsibilities include:

  • Working with the Project Director, assist in the creation, refinement, and documentation of digitization workflows
  • Train and supervise student workers, including quality assurance checks; troubleshooting scanning and/or software issues; and ensuring deadlines are met
  • Test and deploy newly implemented CollectiveAccess software for cataloging and displaying digital collections
  • Survey collections materials and prepare them for digitization
  • Scan collections materials using a variety of hardware and software
  • Create descriptive metadata in adherence with MODS metadata standard
  • Communicate with project stakeholders about project progress, including Maritime faculty and outside cultural heritage institutions
  • Create blog posts to publicize the project and collections

Required qualifications include:

  • Degree from an accredited Master's of Library and Information Studies program
  • One year of experience working with archival collections (internships and practicums count toward experience) in library, museum or cultural heritage institutions
  • Experience and understanding of best practices for handling fragile archival materials
  • Experience and understanding of best practices for digitizing archival materials, including scanning and metadata creation
  • Experience using digital asset management software and Adobe Photoshop
  • Demonstrated organizational and problem solving ability

Additional Information:

The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Nonexempt position, eligible for the overtime provisions of the FLSA. This is a contract position, with a start-date of mid to late September, 2017. Approximately 20 hours per week, flexible schedule between 9am-6pm, Monday-Friday. The contract is for 1266 hours total at $30/hour. Review of resume shall commence immediately.

Official Job Title: Project Support Specialist

Job Field: Administrative & Professional (non-Clinical)

Primary Location: Bronx-NY- Maritime College

Department/Hiring Area: Stephen B. Luce Library-The Research Foundation for The State University of New York at Maritime College

Schedule: Flexible schedule between 9am-6pm, Monday-Friday (not to exceed 1266 total)

Posting Start Date: August 12, 2017

Posting End Date: September 11, 2017

Salary: $30/Hour

Salary Grade: N.11

Appointment Type: Hourly

If you need a disability related accommodation, please call The Office of Human Resource Services at (718) 409-7303. In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (718) 409-7350. It can also be viewed on line by selecting University Police at www.sunymaritime.edu.

Application Instructions:

Persons interested in the above position should apply online. Please submit:

Resume/CV

Cover letter

Contact information for three professional references

Returning Applicants - Login to your SUNY Maritime Careers Account to check your completed application, check/edit your profile or to upload additional documents.

Visit posting to apply.

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Trisha Brown Dance Company - Archivist

(August 15, 2017)

Trisha Brown Dance Company is a post-modern dance company dedicated to the performance and preservation of the work of Founding Artistic Director and Choreographer, Trisha Brown. TBDC holds significant archival material, including extensive moving image and audio recordings as well as notebooks, scores, photographs, posters, programs, sets and costumes, and organizational files.

The company is currently accepting applications for an Archivist to join the Trisha Brown Archive in a cataloguing and preservation initiative funded by the Andrew W. Mellon Foundation. The Archivist will handle the description and arrangement of incoming material; process and edit existing inventories of historically valuable material; and direct the safekeeping of archival materials through an appraisal and privacy restrictions process in preparation for acquisition by an institutional repository. This is a 32-40 hour/week employee position (flexible) to be filled immediately. The position requires a 12-month commitment with potential for continuation. The successful candidate will report to the Archive Director while working closely with the company’s Project Archivist.

Primary responsibilities:

  • Organize, catalog and preserve the company’s collection of paper materials according to best practices 
  • Physically process the collection including refoldering and rehousing portions of it 
  • Collaborate with Marketing and Tour Management Departments on acquisition as well as record keeping standards 
  • Generate finding aids and processing notes for the collections 
  • Maintain a pace of work that accomplishes the project’s processing and descriptive goals within the set timeframe 
  • Hire, train and supervise field work of Library and Information Science interns Track departmental expenses and facilitate payment of invoices Perform other duties and assumes other responsibilities, as assigned

Qualifications:

  • ALA-accredited MLIS or equivalent degree, with concentration in archival studies
  • A minimum of two years’ experience as a professional archivist arranging and describing archival materials
  • Thorough understanding of professional standards and best practices for archives, as well as records management principles and procedures
  • Knowledge of Mac OS platform required
  • Strong written, oral and interpersonal communication skills and a thorough and detail-oriented approach to all tasks
  • Ability to work both independently and collaboratively as well as to meet project goals and deadlines
  • Ability to lift and carry storage boxes weighing up to 20 lbs.

Application Instructions:

Review of applications will begin immediately. Please send a cover letter, resume, and three professional references to: b.dufty@trishabrowncompany.org

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Public Design Commission of the City of New York - Inventory Assistant

(August 14, 2017)

About the Office:

Established in 1898 as the Art Commission, the Design Commission reviews works of art, architecture, and landscape architecture proposed on or over City-owned property. Projects include construction or restoration of civic buildings such as museums and libraries; creation or renovation of parks and playgrounds; installation of lighting and other streetscape elements; and installation and conservation of artwork. The Commission maintains an extensive archive that documents the history of New York City’s public works and is frequently used by historians, students, researchers, and City agencies.

About the Role:

The Commission seeks to hire two Inventory Assistants to complete a grant funded inventory project. The Inventory Assistants will inventory, re-folder, and perform data entry for approximately 160 cubic feet of records from the Design Commission Archive.

These are part-time, temporary, grant-funded positions. Applicants must be able to commit to a total of 384 hours (16 hours per week for approximately 24 weeks), working approximately three days per week at a rate of $21 per hour. The project will begin on September 4, 2017 and must be completed by April 30, 2018.

Responsibilities:

Inventory Assistants will be required to:

  • Perform archival tasks, including re-foldering records, labeling folders, and re-housing loose photographs as needed, at a rate of approximately 1.5 hours per cubic foot.
  • Complete data entry in a Microsoft Access database for each folder at a rate of 3 hours per cubic foot.
  • Track work progress and rate for reporting purposes.

Qualifications:

Successful candidates will have the following qualifications:

  • Bachelor’s or Master’s degree in information management, library science, archives, or museum studies preferred.
  • Ability to work effectively and efficiently with minimal supervision.
  • Experience handling archival materials.
  • Working knowledge of word processing, spreadsheet, and database software. Proficiency working with Microsoft Excel and Access is preferred.
  • Familiarity with and ability to use Windows operating systems.
  • Commitment to completing the project by April 30, 2018 working no more than 16 hours per week (a total of 384 hours).
  • Ability to lift 40 pound boxes.

Salary: Commensurate with experience.

To Apply: Please submit a resume, cover letter and three (3) references to Candidate Application

New York City Residency Is Required Within 90 Days Of Appointment

The City Of New York And The Office Of The Mayor Are Equal Opportunity Employers

Full Description.

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NYCEDC - Records Analyst

(August 11, 2017)

Our Vision: To make New York City the global model for inclusive innovation and economic growth, fueled by the City’s diverse people and businesses.

Our Mission: To create shared prosperity across New York City’s five boroughs by strengthening neighborhoods and growing good jobs.

The Records Management Department is a support department that enables staff to access important company information by assisting with all records-related requests and training. We ensure company-wide adherence to the records retention schedule and policy. The Records Management team manages both paper and electronic records for departments by providing detailed records inventory for accurate search and retrieval in our records management database.

Your Role: The Records Analyst manages records throughout their life cycles for all NYCEDC departments. This includes but is not limited to creating detailed record inventories for accurate search and retrieval in adherence to the company-wide retention schedule and policy.

Please apply through the link. http://app.jobvite.com/m?3HNKZjw1

Brooklyn Connections, Brooklyn Public Library -  Brooklyn Connections Educator

(August 8, 2017)

Brooklyn Connections is the award winning school outreach arm of the Brooklyn Public Library’s local history archive, the Brooklyn Collection. Its signature residency-style program introduces 4th – 12th grade students to archival research through a local history project. Brooklyn Connections staff provides a support system that includes one-on-one meetings with teachers, in-class instruction, curriculum design, resource gathering, after school help for students, professional learning workshops for teachers and an end-of-year exhibition and presentation ceremony. Although available to all Brooklyn based schools, the program actively works in and recruits participation from Title 1 schools in high need neighborhoods.

Responsibilities:

  • Act as the lead educator for 12-15 partner schools
  • Maintain relationships with partner schools through regular communication with teachers and students and administrators as needed
  • Collaborate with teachers to implement research project goals, materials and timeline
  • Conduct approximately six in-class visits and one Brooklyn Collection tour for each partner class
  • Travel to/from schools for in-class instruction
  • Create, prepare and adapt curriculum for classes, including primary source research packets, graphic organizers, and other learning tools and resources from the Brooklyn Collection
  • Assist students seeking after school help at the Brooklyn Collection during normal business hours
  • Gather surveys, data and completed project samples for program evaluation purposes
  • Assist in the coordination of approximately 10 educator professional learning workshops, external presentations and the end-of-year exhibition and presentation ceremony
  • Contribute original research to Brooklynology.org blog
  • Assist with and attend Brooklyn Collection events and programs, as needed

Education:

Master’s Degree (preferred) in Education, Archival/Museum Studies, History or related field

Skills:

  • Minimum 3 years teaching experience with young adults a must, preferably in an urban education setting; special education and/or ELL experience a plus
  • Experience creating curriculum, conducting archival research and handing archival documents
  • Ability to absorb information quickly and improvise when needed
  • Excellent communication, presentation and programming skills
  • Comfortable working collaboratively within a small team environment
  • Confident managing multiple priorities simultaneously
  • Attention to detail and organized work manner
  • Interest in Brooklyn history
  • Proficiency using Microsoft Office, Google Calendar and presentation software

Physical Demands:

  • Must be capable of travelling throughout the borough of Brooklyn
  • Must be able to transport school supplies to/from schools

Submit here.

The New York Transit Museum - Paid Intern Archives Assistant

(August 3, 2017)

Paid Intern - Archive Assistant

The New York Transit Museum Archives Department seeks a paid intern for the Fall 2017 Semester to begin as soon as possible.

The New York Transit Museum Archives collects historical documents relating to New York City mass transit from the mid-nineteenth century to the present. These records and documents include photographs, moving image materials, maps, posters, engineering drawings, books and serial publications, reports, proposals, records of legal proceedings, correspondence, and other materials. The archives preserves and catalogs these materials and makes them available to researchers from the public, from the New York Transit Museum, and from within the NYCTA and other MTA agencies. The archives provide reference services by telephone and mail, conducts research, supports all Museum staff functions (exhibitions, programs, development, retail operations, outreach) and initiates publications that provide historical information to the public.

Primary job responsibilities

Assist in the processing of incoming collections of historical records including maps, posters, photographs and the inventory of library materials; catalog collection and series level records for incoming donations in the archives PastPerfect Collection Management database; create paper based collection descriptions and finding aids for record series’; scan images for image management database, and assist with reference inquiries from both internal MTA personnel as well as the general public.

Qualifications and experience

Applicants must be enrolled in a graduate program for the Fall 2017 semester. Work is available 28 hours per week during the school year and 35 hours during the winter and summer breaks only. The pay rate is based on current credits towards degree earned and includes a free Metrocard. Students in archives management, library and information science, records management, museum studies, conservation/preservation, history, or urban studies who have had coursework or experience in archives and artifact management, art handling, cataloging and classification, and historical research methods are encouraged to apply.

To apply for this position please email a cover letter and resume to:

Desiree Alden-Gonzalez
Archivist & Acting Collections Manager
New York Transit Museum
Desiree.alden@nyct.com

Resume Submission Deadline: August 18, 2017

Due to high volume of applicants only those chosen for interviews will be contacted.

The Diocese of the Armenian Church - Part Time Assistant Archivist

(August 1, 2017)

The Diocese of the Armenian Church of America is looking for a part time assistant archivist to assist in the organization of the Diocese Archives. Duties will include labeling and filing the different archival collections, processing and inventorying the collections, creating finding aids in both Microsoft Word and Oxygen XML and labeling collections that need to be sent out for digitization.

To Apply: Please send A Cover Letter, their Resume/CV and a list of three references to afoldes@armeniandiocese.org

Archdiocese of Hartford, Archivist

(July 31, 2017)

Archdiocese of Hartford Candidate Information

The Archdiocese of Hartford is responsible for a geographic territory in Connecticut comprised of Hartford, New Haven and Litchfield counties, with an estimated population of more than 700,000 Roman Catholics. The span of the Archdiocese includes 214 parishes, 56 schools and a large nonprofit social services agency, Catholic Charities, which focuses on the needs of children, the family and the elderly in the community. The Archdiocese of Hartford currently has approximately 213 parish priests, 1,311 full or part-time staff for the schools and 550 employees at Catholic Charities. In addition, the Archdiocese of Hartford currently owns approximately 1,100 buildings, publishes its own monthly newspaper, The Catholic Transcript, and owns and operates an office of radio and television.

The Archdiocese’s Central Service Offices, which are co-located at 134 Farmington Avenue in Hartford and at the St. Thomas Seminary and Conference Center in Bloomfield CT, coordinate and oversee the exercise of administrative duties for the Archdiocese of Hartford and currently employ approximately 119 lay staff. The Central Service Offices staff interacts regularly with all constituents of the Archdiocese of Hartford, including the parishes, schools, clergy, the faithful and the entire Ecumenical community at large.

In October 2013 Bishop Leonard Blair was named Archbishop of the Archdiocese of Hartford and was installed on December 16, 2013. Strategy and Direction: The Archdiocesan Central Service Offices now seek to strengthen and expand their organizational effectiveness, efficiency and responsiveness to the needs of the parishes, schools, clergy and faithful in the Archdiocese of Hartford. They seek a trained archivist to assist this effort.

Position Title: Archivist

Department: Administration

Reports To: Chancellor

FLSA CODE: Exempt

The Archivist for the Archdiocese of Hartford will preserve and administer the historic and artistic collections of the Archdiocese of Hartford. The Archivist will appraise and edit permanent records and historically valuable documents, and will direct the safekeeping of archival documents and materials.

Essential Functions:

  • Maintain effective and efficient control in the management of collections and cataloging archives
  • Plan and organize archives by accessing, cataloging, identifying and inventorying of collections
  • Develop and/or update policies and procedures for historic collections for the Chancery archives, as well as for use by other parishes and/or agencies and offices
  • Promote, exhibit, and display items, which are part of the Archdiocesan collection, for public viewing
  • Write and keep documentation and histories on each of the items contained in the collection
  • Assist with or coordinate with Parishes on the transfer of items and/or records
  • Assist with or coordinate with Archdiocesan offices and/or agencies on special programs related to historical materials.
  • Prepare a departmental budget for each calendar year in regard to the administration of the department
  • Work closely with the Fiscal Department to facilitate the payment of expenses related to the department
  • Perform other duties and assumes other responsibilities, as assigned

Administrative Responsibilities

  • Maintains good working relationships and effective communications among all Archdiocesan personnel
  • Ability to work closely with the Chancellor to coordinate all aspects of departmental operations
  • Attend all staff and committee meetings, as necessary

Special Skills, Knowledge and/or Abilities

  • Knowledge and experience relating to the administration of temporal goods and archives
  • Solid academic understanding in theology and Roman Catholic traditions
  • Knowledge of collections management, specifically related to historic and artistic collections
  • Knowledge of local church history as well as a working knowledge of the Archdiocese of Hartford

Basic Skills, Knowledge and/or Abilities

  • Strong proficiency in Microsoft Applications
  • Must possess excellent analytical skills
  • Strong knowledge of accounting principles and practices
  • Must be self-motivated and have the ability to prioritize
  • Excellent interpersonal communication skills
  • Ability to present oneself professionally
  • Excellent record-keeping skills
  • Ability to work toward and meet project deadlines
  • Good facilitation skills with ability to conduct presentations and/or meetings
  • Ability to maintain confidentiality
  • Ability to adapt to changes in routine or schedule
  • Demonstrated sensitivity to multicultural parish settings

Educational Requirements:

Qualified candidates must possess a Masters of Library Science with a concentration on Archives Management from an accredited school.

Five or more years of experience working with archival collections; records management theory and practice; or a related field with an emphasis in museum studies, history, anthropology, or art history.

Experience working in a religious environment is preferred.

Compensation: $60K

Benefits: Comprehensive health insurance and other plan benefits available at time of interview.

Background: Per the safe environment policy of the Archdiocese of Hartford all applicants should expect to have a criminal background check.

For consideration please email: Arlene McSweeney Ed.D. at Arlene@CatholicRecruiter.com with resume.

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The Fund for NYC Health and Hospitals, Project Archivist

(July 31, 2017)

Project Archivist

New York City Health + Hospitals is the nation's preeminent public health system. Including its antecedent forms, it has served the City for almost 300 years. The Fund for Health + Hospitals has initiated a Heritage Project to identify, gather, and organize into an archive materials related to the public hospital system serving New York City. This repository will trace the individual development and contributions of each facility and ensure ongoing visibility of their many contributions to public health.

The Heritage Project for New York City’s Health + Hospitals is currently seeking an experienced Archivist. The ideal candidate will be required to:

  • Process collections and create DACS-Compliant Finding Aids
  • Conduct research on historical artifacts using traditional and electronic search methods
  • Organize and maintain documents related to the Heritage Project
  • Assist with all areas of project as requested

Required Qualifications:

  • Masters in Library and Information Science, with specialization in archival studies
  • Demonstrated understanding of archival collections and principles of arrangement through the completion of a Finding Aid.
  • Demonstrated ability to work independently and keep multiple assignments moving forward
  • Extremely organized and detail-oriented.
  • Strong interpersonal skills

Position Duration: This position is full time, contractual, and effective through May 2018

Salary: Compensation is competitive.

Application Process: Review of applications will begin immediately and continue until the position is filled. For immediate consideration please submit cover letter and resume to dinningd@nychhc.org.

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The American Jewish Joint Distribution Committee, Fall 2017 Photo Collection Opportunity

(July 31, 2017)

The American Jewish Joint Distribution Committee (JDC) Archives’ Photo Collection contains over 100,000 images. These photographs offer a rich historical overview of JDC’s relief activities over the past century in 90 countries. More than 70,000 photographs have already been digitally scanned. We seek students for an experiential education opportunity to assist with image cataloguing and preservation. The broad range of countries and topics in our scope of this collection, which encompasses regions and time periods such as postwar Europe, 1950’s North Africa and 1960s-70s Israel, allows us to tailor projects to different interests.

Special projects:

  • Adding to our online database the following photo collections:
  • Community life, education and health services provided to Moroccan Jews from the 1950s-70s
  • Post-WWII Jewish refugees living in Displaced Persons Camps in Austria and Germany
  • Youth and elderly care programs in 1960’s Israel.
  • Assorted collections of JDC activities in Jewish communities of Bulgaria, Hungary, India, and many others
  • Preparing unprocessed images documenting JDC activities in 20 countries (1940’s-70’s) with emphases on Israel, France, Germany and Iran for digitization and preservation.

Responsibilities include:

  • Creating metadata and integrating new photographs into cataloguing system.
  • Conducting online research and fact-checking to enrich descriptive data for photographs.

Qualifications:

Proficiency in Word and Excel required. Familiarity with database procedures is recommended. Preferred candidates will have completed at least one semester of graduate work in archival, museum, or library studies, or art history. The ideal candidate will be detail-oriented and have a basic knowledge of photographic history.

All opportunities are unpaid, but may be taken for course credit. The expected schedule is 12-20 hours per week. Options are available in the NY office located in midtown Manhattan and our offsite facility in Long Island City.

Applications are accepted on a rolling basis. To apply, please send a cover letter and resume to archivesinterns@jdc.org.

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New York Historical Society, Project Archivist Henry Luce Papers

(July 19, 2017)

Job title: Project Archivist, Henry R. Luce Papers (9 months, full-time, grant-funded position)
Division: Library
Reports to: Head of Archival Processing
Preferred start date: August 2017

The New-York Historical Society, a preeminent educational and research institution, is home to both New York City’s oldest museum and to one of the nation’s most distinguished independent research libraries. N-YHS is dedicated to presenting exhibitions and public programs, and fostering research that reveal the dynamism of history and its influence on the world of today. Founded in 1804, its holdings cover four centuries of American history, and include one of the world’s greatest collections of books, manuscripts, graphic materials, historical artifacts, and American art documenting the history of the United States as seen through the prism of New York. Among its most important recent acquisitions are the vast archive of Time Inc. and the related personal papers of Time’s co-founder, Henry R. Luce (1898-1967).

Job Summary:

The New-York Historical Society Library is seeking an experienced Project Archivist to work on a 9 month project to process the Henry R. Luce papers in order to make them accessible to researchers and the general public. The Luce papers include about 100 linear feet of correspondence, speeches and other public remarks, itineraries, photographs, financial records, and other documents concerning this major 20th century publisher and influential voice on American politics and foreign policy. In addition to the Luce papers, the project will also include processing some other collections related to Luce and Time, Inc.

Education:

  • ALA-accredited MLIS or equivalent degree, with concentration in archival studies

Skills and Experience:

  • A minimum of two years’ experience as a professional archivist arranging and describing archival materials
  • Knowledge of mid-20th century American history, its principal figures and relation to global events
  • Demonstrated ability to perceive important subject matter within a large collection and describe it effectively within set time constraints
  • Knowledge of and experience with archival standards and best practices, such as DACS and Library of Congress headings
  • Strong written, oral and interpersonal communication skills
  • Experience working with Archivists’ Toolkit or ArchivesSpace
  • Ability to work independently within a collaborative workplace team structure

Essential Job Duties:

  • Describe the collection in a sufficiently thorough manner to identify for potential users the many strengths of the material, particularly in terms of correspondents and subject matter.
  • Document the collection in a collection management system, Archivists’ Toolkit or ArchivesSpace.
  • Physically process the collection including refoldering and rehousing portions of it.
  • Generate a DACS-compliant, on-line finding aid for the collection.
  • Establish name and subject access terms with controlled vocabularies.
  • Write occasional blogs about documents found in the collection.
  • Maintain a pace of work that accomplishes the project’s processing and descriptive goals within the set timeframe.

Physical Demands:

The position requires the ability to lift and carry for short distances storage boxes weighing up to 40 lbs.

Compensation:

$37,500 for the 9 month project. Attractive benefits package.

To apply:

Send cover letter, resume, the names and contact information of three references, and a finding aid writing sample (or a link to an on-line sample) to resumes@nyhistory.org. In the subject line please reference the job title.

The New-York Historical Society is an Equal Opportunity Employer.

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New Museum, Oral History Fellow

(July 18, 2017)

The New Museum seeks an Oral History Fellow to provide research and editing support to the Museum’s Oral History Initiative. The Oral History Initiative, which will launch in the fall of 2017 with the New Museum’s 40th anniversary celebrations, captures the Museum’s early history of presenting emerging artists via the firsthand accounts of artists, curators and other collaborators. The Oral History Initiative is a key feature of the New Museum’s newly designed Digital Archive, creating rich intertextual links between oral narratives and other textual primary sources and documentary photography held in the New Museum’s archives.

The fellow will be responsible for conducting background research on interviewees utilizing the New Museum’s archival collections, producing interview materials, and preparing transcripts in accordance with best practices. The Fellow will also assist with populating the newly designed Oral History module within the Digital Archive, and developing related records to more fully reflect key aspects of that history.

Responsibilities include:

  • Assisting with background research for the launch of New Museum Oral History Initiative in coordination with the Museum’s 40th Anniversary programming. 
  • Creating research dossiers for interviewers. 
  • Identifying collections with related historical materials that are currently underrepresented in the Digital Archive and prioritizing for digitization and ingest. 
  • Vetting transcripts for historical accuracy, and editing content in accordance with best practices. 
  • Assisting with production of Oral History materials (timecoded transcripts, image captions, etc.) to be showcased on the Museum’s Digital Archive. 

Preferred Qualifications: 

  • Currently enrolled students (graduate level preferred, but not required) with completed coursework towards a degree in Art History, Library/Archival Science, or closely related field. 
  • Experience performing archival research. 
  • Background in art history, with particular interest in contemporary art and/or artists’ alternative spaces of Lower Manhattan. 
  • Familiarity with oral history best practices and experience editing transcripts. 
  • Familiarity with Collective Access or other collections management and publication platforms, a plus. 
  • Adobe Creative Suite, a plus.
Interested applicants should send a cover letter and current resume (with links to academic and professional projects, as applicable) to archive@newmuseum.org.

All materials should be sent as a single PDF. Professional and academic letters of recommendation are welcome, and may be sent separately. Applicants who are selected for the position are expected to keep regular weekly hours from September – November 2017, to be negotiated in advance, and will be offered a modest stipend. Applications will be considered on a rolling basis until the position is filled, with the first review to begin August 7, 2017.

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JP Morgan Chase & Co., Research and Reference Archivist

(July 11, 2017)

Location: Brooklyn, NY

JPMorgan Chase & Co. is one of the world’s oldest, largest and best-known financial institutions. As a global financial services firm with operations in more than 50 countries, JPMorgan Chase & Co. is a leader in investment banking; financial services for consumers, small business and commercial banking; financial transaction processing; asset management; and private equity. JPMorgan Chase & Co. is built on the foundation of over 1,200 predecessor institutions that have come together through the years to form today’s company. Our many well-known heritage banks include J.P. Morgan & Co., The Chase Manhattan Bank, Bank One, Manufacturers Hanover Trust Co., Chemical Bank, The First National Bank of Chicago and National Bank of Detroit, each closely tied in its time to innovations in finance and the growth of the U.S. and global economies.

Summary Statement:

Reports to the Archivist Manager and primarily supports key projects and programs initiated by the lines of business and as determined by the Director.

Primary Responsibilities:

  • Provide value-added reference and research services and deliverables to employees in all geographic regions, across all functions and business units
  • Support employee and client engagement opportunities through private tours of the JPMorgan Chase history exhibits and presentations on the history of the firm at employee functions and client events
  • Assist with research, design, and installation of exhibits that highlight the firm’s notable history and contribute to employee education, company goals, and milestones

Qualifications:

  • 6-8 years of archival experience, preferably in a corporate setting
  • Excellent writing skills to support all program and client-related requests including new brochures, program marketing materials and assistance on client-related publications
  • Proficiency in developing PowerPoint presentations and excellent interpersonal and communication skills
  • Experience with public speaking
  • Consistently strong customer service orientation for providing timely and efficient responses to all reference requests and all levels of management
  • Time management skills and an acute attention to detail
  • Strong project management skills that can be applied to a diverse array of projects
  • Excellent research skills including familiarity working with primary materials, as well as secondary sources
  • In-depth knowledge of archival technical skills, including records surveys and transfers, preservation methodology, records organization, and cataloguing
  • Ability to work independently on projects and prioritize tasks
  • Computer competency with Microsoft-based computer systems as well as Adobe Photoshop

Education Level:

Master’s Degree in History with Archival Certificate or Master’s Degree in Library Science

Physical Requirements:

Applicants must be physically able to perform the duties of this position - including handling boxes of records weighing up to 40 pounds

Job description and application

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JPMorgan Chase & Co. - Processing/Digital Asset Archivist

(July 11, 2017)

Location: Brooklyn, NY

JPMorgan Chase & Co. is one of the world’s oldest, largest and best-known financial institutions. As a global financial services firm with operations in more than 50 countries, JPMorgan Chase & Co. is a leader in investment banking; financial services for consumers, small business and commercial banking; financial transaction processing; asset management; and private equity.

Since 1975, the Corporate History Program has advanced the firm’s legacy by collecting and preserving historical materials of J.P. Morgan Chase & Co. and its more than 1,200 predecessor institutions. Our records trace the remarkable origins, developments, and achievements that reach back more than 200 years to our earliest financial institution founded in 1799. Our many well-known heritage banks include J.P. Morgan & Co., The Chase Manhattan Bank, Bank One, Manufacturers Hanover Trust Co., Chemical Bank, The First National Bank of Chicago and National Bank of Detroit, each closely tied in its time to innovations in finance and the growth of the U.S. and global economies.

Summary Statement:

Position reports to the Director and primarily oversees the intake, administration, processing and preservation of the paper, audio visual, art, artifact and digital collections. This includes data capture and oversight of the digital asset management system, The Museum System (TMS). Oversees third party contractors, when necessary, and develops cross functional networks with relevant Records Management, Retail and Real Estate divisions.

Primary Responsibilities:

  • Oversee all incoming collections, create accession sheets and queue collections for future processing
  • Manage arrangement and description of collections and develop appropriate organizational methodologies for a variety of collection types
  • Work with Director to identify and recommend artifacts/records for conservation to ensure long term preservation
  • Establish strong nationwide network across lines of business to identify potential sites storing significant historical records
  • Develop annual processing internships providing students from certified masters programs an opportunity to complete a practicum and contribute to our processing needs.
  • Establish procedures and protocol for digital content in line with national standards and manage all of JPMC’s History Program digital content and various formats

Qualifications:

  • In-depth knowledge of archival technical skills, including records surveys and transfers, preservation methodology, records organization, and cataloguing
  • 5-7 years of processing and digital management experience, preferably in a corporate setting
  • Excellent oral and written communication skills
  • Excellent time management skills and attention to detail
  • Strong project management skills that can be applied to a diverse array of projects
  • Excellent research skills including familiarity working with primary materials, as well as secondary sources; experience with internet searches
  • Ability to work independently on projects and prioritize tasks
  • Computer competency with Microsoft based computer systems as well as Adobe Photoshop
  • Consistently strong customer service orientation
  • Familiarity with The Museum System (TMS) as a software tool to manage item level descriptions of high value art and artifact collection a plus

Education Level:

Master’s Degree in History with Archival Certificate or Master’s Degree in Library Science

Physical Requirements:

Applicants must be physically able to perform the duties of this position - including handling boxes of records weighing up to 40 pounds

Job description and application

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The Museum of Modern Art - Archivist

(July 10, 2017)

The Museum of Modern Art is currently accepting applications for an Archivist to assist in the daily operations of reference activities in the Archives department, including responding to correspondence, email, and telephone requests; conducting reference interviews; and supervising on-site researchers. Reporting to the Rona Roob Museum Archivist, the incumbent will also have the following specific responsibilities:

  • Reviews and responds to applications to publish materials from the Archives.
  • Conducts research on subjects in support of specific Museum projects, e.g., for lectures, remarks, press requests, exhibition research, and website development.
  • Assists in maintenance of research requests log.
  • Coordinates digitization of archival materials with Imaging and Visual Resources. Catalogs items, and creates caption and citation information. Manages database of digital surrogates of archival materials (MAID), both metadata and images.
  • Maintains and accessions materials in the photographic archive.
  • Processes loans from the Archives holdings, determines availability of object and its insurance value, handles all correspondence, completes loan forms, and works with Conservation and the registrar when necessary.
  • Oversees records management, maintains systems, policies, and procedures to organize and preserve institutional paper-based records, both temporary and permanent.
  • Reviews and, as necessary, revises existing records policies and retention schedules.
  • Educates Museum staff on records management procedures, services, and objectives.
  • Provides for the ongoing transfer, storage and availability of inactive paper or analog records.
  • Manages relationship with off-site record storage provider and related database.
  • Supervises annual destruction of paper/analog records.

Qualified candidates will possess a Bachelor’s degree in art history. Master’s degree in archival studies or library science with archives concentration or Master’s degree in art history with archives certification strongly preferred. Five to seven years progressive experience in archival administration in a professional setting. Thorough understanding of professional standards and best practices for archives, as well as records management principles and procedures. Knowledge of 20th- and 21st- century art and art history research resources. Excellent interpersonal, written, and oral communication skills. Strong analytical and organizational skills. Knowledgeable about current trends in the archival and records management fields. Familiarity with standard office technology applications and use of databases. Familiarity with metadata standards such as EAD, DACS, Dublin Core, MARC, and controlled vocabularies. Ability to work independently, as well as part of a team, and to maintain confidentiality. A thorough and detail-oriented approach to all tasks. Capable of being flexible in a professional, fast-paced environment serving multiple constituencies. Ability to lift 40 pounds.

TO APPLY: Please submit resume and cover letter (preferably in PDF format), including salary requirements, to jobs@moma.org. Please reference the position title/department in the subject line.

The Museum of Modern Art is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.

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FOR GENERAL INQUIRIES, PLEASE CONTACT communications@nycarchivists.org

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