Log in

Posting a Job

To post an employment opportunity, please use our Paid Employment Submission Form.

To post an internship or volunteer opportunity, please use our Intern/Volunteer Submission Form.

For any inquiries about your listing, contact: jobs@nycarchivists.org. 

As a service to our members (and potential members) ART’s site will post jobs here as they come in. Postings will remain on the site for three months or until filled, whichever comes first.

For Advertisers

Please make your announcements as concise as possible.

Please update your information with us when necessary – if a position has been filled, kindly inform the jobs list coordinator so the posting can be removed. If three months has expired since your job was posted, and you would like to continue to advertise the job, let us know.  Please contact the jobs list coordinator with any new information or other issues at jobs@nycarchivists.org.

ART takes no responsibility for the postings placed here, nor will the organization play mediator between applicants and employers. If you wish to apply for a position, please follow the contact information listed in each posting, and good luck!

Current Openings 

  • Thursday, October 20, 2022 6:58 PM | Laura DeMuro (Administrator)

    Special Collections Librarian for Public Services, Instruction & Outreach 

    (October 20, 2022)

    Position Title - Special Collections Librarian for Public Services, Instruction & Outreach

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director, Special Collections & Librarian for Printed Books

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $76,000 - $85,000

    New York University Libraries is seeking Special Collections Librarian for Public Services, Instruction & Outreach, a tenure-track faculty position that will be responsible for overseeing the public services functions of the Special Collections reading room; coordinating general instruction, orientation and educational activities for students, faculty and other audiences, and for organizing and developing outreach practices to creatively and sustainably promote the breadth of holdings at NYU Special Collections to diverse audiences both internal and external to the University.

    As a member of the Special Collections department, this position reports to the Director of Special Collections, and collaborates closely with the staff of Archival Collections Management (ACM), the Barbara Goldsmith Preservation & Conservation Department, Collections and Content Services (CCS) and Teaching, Learning and Engagement (TLE). This role will be responsible for exploring innovative approaches to successful public service within a Special Collections context, providing effective and equitable reference and research services while maintaining the integrity of the materials within the collections.

    The Special Collections Librarian for Public Services, Instruction & Outreach will manage the day-to-day operations of the reading room; directly supervise three full-time Special Collections Reference Associates, and provide support and supervision for undergraduate and graduate student workers.

    Under the supervision of the Director of Special Collections, this position will ensure consistent, equitable and effective public services to a global research audience, including undergraduate and graduate students, faculty, and independent scholars. They will work closely with departmental colleagues and those in ACM, Conservation and other allied departments to develop policies, protocols, and workflows for user-driven requests, including digitization. The Special Collections Librarian for Public Services, Instruction & Outreach will also serve as the lead liaison for Aeon, managing workflows and communication in regard to appointment and reproduction requests, delivery of materials, and will maintain accurate statistics for reporting purposes.

    The Special Collections Librarian for Public Services, Instruction & Outreach will be responsible for

    developing and implementing policies and procedures for reference and research interaction to support a multi-disciplinary user base;

    designing and leading a sustainable introductory instructional program focused on archival and special collections research to support the pedagogical needs of faculty, aimed at both graduate and undergraduate students;

    collaborating with colleagues in Communications and Community Engagement as well as departmental colleagues to create and maintain a sustainable outreach program to increase knowledge and use of the collections by a more diverse audience;

    participating in library-wide committees, activities and working groups, especially those involving public service, engagement and outreach, instruction, and communication.



    Minimum of one graduate degree (master’s level or higher) required for consideration. A second graduate degree is required for tenure. One of the two graduate degrees must be an MS/MLIS from an ALA-accredited institution in library and/or information science.

    Minimum of five years professional experience working in a special collections public services context.

    Familiarity with archival and bibliographic description.

    Familiarity with preservation, collection management and security practices related to the care of special collections materials.

    Experience with instruction within a special collections, archives or library context.

    Experience with building and maintaining sustainable programs for outreach and/or communication and engagement.

    Experience managing, hiring and/or supervising staff, which can include student workers, interns, etc.

    Demonstrated commitment to inclusion, diversity, belonging, equity and accessibility.


    Experience with Aeon and ArchivesSpace or related archives content management tools.

    Familiarity with current US copyright laws and intellectual property rights for cultural heritage materials within a library context.

    Demonstrated participation in relevant professional organizations.

    About NYU Libraries

    The Division of Libraries values diversity among its faculty, is committed to building a culturally diverse intellectual community, and strongly encourages applications from members of underrepresented communities. We are proud of our organizational culture and are committed​ ​to​ ​building​ ​and sustaining​​ a​ ​diverse,​ ​inclusive,​ ​and equitable​ ​organization​ that supports a sense of belonging for the staff and communities we serve. For more information regarding the Libraries’ commitment to Inclusion, Diversity, Belonging, Equity, and Accessibility (IDBEA), see the Libraries’ Mission & Values Statement, our Diversity and Inclusion Values Statement, and our Commitment to Anti-Racism.

    Salary/Benefits: Faculty status, attractive benefits package including five weeks annual vacation. Minimum starting salary of $81,000.

    Application Instructions

    We would love to hear from you! To ensure consideration, submit your CV and letter of application, including the contact information of three professional references to http://apply.interfolio.com/110750. NYU Division of Libraries requires all candidates for this position to supply a statement demonstrating their dedication to inclusion, diversity, equity, belonging and accessibility as part of their application. Access the Diversity Statement prompt here https://nyu.box.com/v/diversity-statement.

    Preference will be given to applications received by November 4, 2022.


  • Sunday, October 16, 2022 6:02 PM | Laura DeMuro (Administrator)

    Archivist/Curatorial Information Manager 

    (October 16, 2022)

    Position Title- Archivist/Curatorial Information Manager

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Chief Curator/Deputy Director

    Position Type - Full-time,permanent

    Benefits - Yes

    Salary Range - $56,000 - $65,000

    Mission Statement

    The Norman Rockwell Museum illuminates the power of American illustration art to reflect and shape society, and advances the enduring values of kindness, respect, and social equity portrayed by Norman Rockwell.

    As a center devoted to the art of illustration, the Museum also exhibits the works of contemporary and past masters in an ongoing series of compelling artist showcases. Set on a picturesque 36-acre estate in the hometown of America’s favorite artist, the Norman Rockwell Museum is one of the crown jewels of the Berkshires.

    Equity Statement

    NRM embraces the values of diversity, equity, access, and inclusion to create a successful workplace and a more equitable society. Our mission embodies these values. We are committed to building a team that represents a variety of identities, experiences, backgrounds, perspectives, and skills. We believe that the more inclusive we are, the more successful the organization, its employees, and our work in the world will be. Norman Rockwell Museum is an equal opportunity employer that is committed to equity and inclusion. We make every effort to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, veteran status or other legally protected characteristics. Norman Rockwell Museum is a drug-free workplace.

    The Position

    Under the direction of the Deputy Director/Chief Curator, the Archivist/Curatorial Information Manager maintains the daily operations, procedures, organization and preservation of the Norman Rockwell Museum’s collection of archival materials, which include the extant papers, photographic collections, first published uses, audio/visual materials, and objects relating to twentieth century American illustrator, Norman Rockwell, as well as materials relating to other noted artists who achieved recognition in the field. Responsibilities include processing and preserving diverse archival collections; establishing and maintaining records; creating, consolidating, and standardizing finding aids; establishing a long-range conservation plan; management of archives databases; care of Rockwell’s personal library; and oversight of the Museum’s extensive Library of illustration-related books, recordings, and film-based materials. The Archivist/Curatorial Information Manager will work with Museum staff to create appropriate collection and access policies, as well as processing and accession guidelines for the Archives. This includes an access policy, retention policy, and digital preservation policy. This position is also responsible for image services and copyright management related to archival collections and their usage in publications or online platforms, exhibitions, and digital programs, and by outside parties.

    In addition, the Archivist/Curatorial Information Manager is responsible for the management and development of the Museum’s digital collections and Collections Management System, EMu, and its online component, IMu. On behalf of the Curatorial Department, the Archivist/Curatorial Information Manager establishes protocols and policies relating to the system, and serves as the liaison with the Axiell Company, CompuWorks, and the Museum’s Digital staff in relation to the management of this program, or others that may be instituted in the future. Related responsibilities include updates and maintenance of records; oversight with Curatorial and Digital staff of the expansion and integration of database capabilities; the acquisition and ingest of new archival materials; and the continual maintenance of all collections database records—including bibliographic records, exhibition records, catalog raisonne records for Rockwell and illustrator Frank E. Schoonover, and related records; image and copyright management; and staff training in the use of the database as needed.


    • Ensure the long-term preservation of all Archival materials; monitor collection conditions and any preservation and arrangement needs
    • Establish, update, and maintain all Archives department policies and procedures
    • Survey, appraise, and recommend archival collections for acquisition; act as a liaison to donors of archival materials
    • Provide planning strategies and oversight for the processing of archival collections, and implement best practices for data entry, cataloging, and digitization
    • Plan, manage, and evaluate archival digitization projects, including the oversight of multi-year grant funded projects
    • Establish protocols and supervise visits to the Archives from visiting scholars, students, and the general public; provide access to collection in person and remotely.
    • Coordinate access to archival materials and images for Museum departments and projects, exhibitions, publications, and in response to any other internal photographic requests, including providing materials for press purposes.
    • Manage and coordinate incoming photography inquiries and as well as rights and reproductions in tandem with external copyright agencies and guidance as needed
    • Provide educational experiences relating to archival collections and practice to students and other groups. Work with students to inform and educate youth, college students, and others about the Museum’s archival collections. their historic value, and usage
    • Write blog posts and articles, and develop exhibitions, to provide greater access to archival collections
    • Identify Archival projects for funding and assist with grant writing and reporting
    • Act as a liaison to outside entities such as auction houses, galleries, and other professional organizations
    • Lead and oversee work relating to the Museum’s Collections Management System, EMu, and its online component, IMu. Establishes protocols and ensures accuracy relating to the documentation of information. Serves as the Curatorial Department leader and liaison in working with staff, the Axiell Company, CompuWorks, and others in relation to the theoretical and technical details of this program.
    • Maintain digital best practice standards and consistency among all object/artwork records. Lead digital preservation planning for digitized collections and born-digital materials.
    • Arrange, oversee, and provide access to the Museum Library collections
    • Assess and recommend IT (software and hardware) needs related to both archival and collection management database operation and other special digital projects to curatorial and digital staff.
    • Hire and supervise interns and grant-funded Archives staff
    • Provide reporting and Archives budgets
    • Performs other tasks as needed


    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications listed below are representative of the knowledge, skill, and/or ability required.

    • Positive attitude and excellent relationship skills
    • Provide direction and motivate performance
    • Ability to supervise staff, including assigning work, evaluating, and providing training
    • Customer service driven and team player
    • Excellent decision-making skills, judgement, and adaptability
    • Ability to maintain professional composure when dealing with a variety of circumstances
    • Strong interpersonal skills with the ability to interact effectively with visitors, staff, emergency personnel across diverse cultures.
    • Demonstrate good judgment and handling of sensitive or confidential information
    • Proficient with computer equipment and systems including Microsoft Office applications and payroll platforms
    • Understanding of a variety of security and safety devices and controls
    • Ability to develop policies, write routine correspondence, procedures, and reports
    • Good organizational skills


    MLS or MA in history or a related subject area, plus archives management certificate and/or equivalent experience. Minimum of five years of work in an archive setting.

    Knowledge of archival formats such as DACS, EAD, and Dublin Core. Experience working within a museum setting and/or familiarity with diverse archival collections. Strong written and oral communication skills. Knowledge of archival processing standards and procedures. Knowledge of archives management technology and access systems. Project management experience necessary.

    Compensation: Exempt Status, $60,000 - $65,000


    Send Resume and Cover Letter to Employment@nrm.org

  • Monday, October 10, 2022 7:47 PM | Laura DeMuro (Administrator)


    (October 10, 2022)

    Position Title - Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Lead Archivist

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $56,000 - $65,000

    The Winthrop Group has an immediate opening for a dynamic Archivist to work in New York City with a corporate client. This position offers the opportunity to participate in the ongoing development of a business archives for a 95+ year-old company.

    Key Responsibilities

    Under the supervision of a Winthrop Lead Archivist, the Archivist will:

    Process and catalog selected analog and born-digital records for ingest into the client’s CMS (Alfresco)

    Apply knowledge of electronic records and best practices to support efficient search, discoverability, and digital preservation of client’s records

    Add to an existing taxonomy utilizing defined vocabularies

    Conduct research and develop content for specified topics

    Perform regular quality assurance reviews to ensure accuracy of work completed

    Provide reference and research support for the client’s corporate archivist

    Meet weekly and submit progress updates to client

    Participate as an active member of a team


    MLS/MLIS with a concentration in archives or other graduate degree with Certificate in Archival Studies or ACA certification

    Minimum of 2-3 years of experience with electronic records management and processing/cataloging archival records (paper and digital)

    Proficiency using Microsoft Excel and collections management systems

    Research and content development experience

    Ability to maintain a high level of accuracy and efficiency in order to meet deadlines

    Discretion and ability to handle confidential records and proprietary information

    Excellent written and oral communication skills

    Interest in continually expanding usefulness of services provided by the archives

    Willingness to evaluate outcomes and adjust work in response to shifting priorities

    Demonstrated ability to collaborate effectively with a team and work independently

    Ability to lift boxes weighing up to 40 lbs.

    Knowledge of basic preservation techniques for analog and digital materials

    Experience and/or interest in management consulting and/or business archives

    Work Environment

    The Archivist will work a minimum of three days per week in an office located in Manhattan’s Garment District. Once onboarded, there is a possibility of working remotely for 1-2 days per week. The individual must be comfortable working alone when necessary. Winthrop archivists must provide proof of COVID-19 vaccination and booster and abide by all client policies and CDC guidelines relating to the pandemic.


    Competitive salary ($52,000 - $60,000) based on experience and qualifications with strong benefits package. Winthrop full-time employees receive annual funds for professional development. This position will run through December 31, 2022 with the likely renewal of a 12-month contract extension (January 1 - December 31, 2023).


    To apply, please send a resume, cover letter, and contact information for three references to careers@winthropgroup.com with the subject line “Archivist – New York City.”


  • Thursday, September 29, 2022 9:35 PM | Laura DeMuro (Administrator)

    Digital Projects Coordinator (UPDATED)

    (September 29, 2022)

    Position Title - Digital Projects Coordinator (UPDATED)

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Digital Archivist

    Position Type - Full-time, term

    Benefits - Yes

    Salary Range - $45,000 - $55,000

    Assignments & Supervision: 80% of time the coordinator will be working on a large scale NEH digitization project grant and 20% of time will be working on other projects depending upon library and archives needs. Working under the supervision of the Digital Archivist, the Digital Projects Coordinator may oversee the work of college assistants for specific projects.


    • Coordinate the implementation of assigned digital projects.
    • Contribute to the development of digital collections.
    • Prepare, digitize and conduct post-processing and quality control of archival material.
    • Add metadata to digital objects for access and discovery in Centro’s content management system.
    • Process digital images for preservation and access.
    • Enforce best practices for processing, quality control, content management, and preservation of digital collections according to national standards.
    • Solve problems, answer questions and provide technical solutions to supervisors and staff.
    • Oversee training and supervision of other project team members.
    • Maintain statistics and prepare official project reports as requested.


    • A Master’s degree in Library and Information Science or equivalent. Any combination of education and experience that provides the required knowledge and abilities may be considered such as a Bachelor’s degree plus two years’ experience involving digitization in a library, archives, or museum environment.
    • Experience with digitizing archival material.
    • Knowledge of archival encoding and descriptive standards (EAD, METS, MODS, Dublin Core, DACS, etc.)
    • Proven ability to learn new technologies and adaptability to master and manage multiple workflows.
    • Ability to work independently, exercise sound judgment, make constructive recommendations, interpret and apply policies and procedures, and perform work in various situations where numerous and diverse demands are involved.
    • Demonstrated ability to analyze, prioritize, problem solve, delegate, and monitor project cycles.
    • Excellent verbal and written communications; meticulous and accurate recordkeeping; track record of meeting deadlines consistently.
    • Experience with databases and software, such as Adobe Photoshop and Bridge, ArchivesSpace, and CollectiveAccess or other CMS / DAMS.
    • Familiarity or knowledge of digital preservation best practices and experience handling rare and delicate archival and library materials.
    • Working knowledge of copyright law and fair use.
    • Knowledge of Puerto Rican history and culture preferred.
    • Spanish language skills preferred.

    To apply: Forward cover letter, resume and contact information for 2 professional references via Research Foundation application portal : https://www.rfcuny.org/careers/postings?pvnID=HC-2208-005000

    and send copy to Aníbal Arocho, Center for Puerto Rican Studies, Hunter College, CUNY at aa3260@hunter.cuny.edu The subject line of the email should read: Digital Projects Coordinator.


  • Tuesday, September 27, 2022 8:25 PM | Laura DeMuro (Administrator)

    Temporary Part-Time Archivist 

    (September 27, 2022)

    Position Title - Temporary Part-Time Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.) - Dr. Mark Clatterbuck

    Position Type - Part-time, term

    Benefits - No

    Hourly wage range - $51 - $55

    Project Background:

    Harry A. Sprague Library & the College of Humanities and Social Sciences (CHSS) at Montclair State University, is seeking a qualified archival consultant to provide initial appraisal and collections assessment of archival materials pertaining to the Turtle Clan of the Ramapough Lenape Nation.

    Montclair State University faculty members have a long-standing relationship with the Turtle Clan of the Ramapough Lenape Nation, a state-recognized tribe in New Jersey. The Tribe is working with Montclair State University to conduct initial appraisal and collections assessment as a first step towards preserving and making accessible tribal materials that are dispersed and at risk.

    Responsibilities & Deliverables:

    With the goal of identifying, gathering, organizing, digitizing, and offering greater intellectual access to the collection which includes documents, photographs, and multimedia material, the consultant will:

    Complete a collections assessment of relevant materials;

    Conduct a preservation needs assessment;

    Play an important role in building relationships with community members;

    Offer detailed recommendations for preserving, digitizing, and expanding the collection;

    Prepare a detailed final report containing their findings and recommendations.

    This project is a partnership between the faculty of Montclair’s Native American & Indigenous Studies Program (a Minor within the College of Humanities and Social Sciences), the Sprague Library Archives, and the Turtle Clan Ramapough Tribe of New Jersey. The successful applicant will be working closely with Dr. Mark Clatterbuck (RELG), Dr. Elspeth Martini (HIST), Dr. Chris Matthews (ANTH), Dr. Maisa Taha (ANTH), and Mr. Paul Martinez (Sprague Library Archivist).

    Required Qualifications:

    Master's degree in library and information science from an ALA-accredited institution with an archives management emphasis or concentration;

    Professional experience assessing complex, multi-series archival collections applying standardized archival principles, methods, skills, knowledge and experience to achieve specific objectives according to accepted criteria within the library and archives;

    Experience doing collections assessment;

    Experience with community archiving;

    Experience with digitization of material.

    Preferred Experience:

    Experience working with Indigenous communities;

    Experience with oral history production and materials management;

    Experience with grant writing and/or administration.


    The project will involve roughly a total of 150 hours of site visits, consultation, and report preparation.

    Required: Interested candidates should submit a cover letter, resume, and contact information for 2 professional references to Dr. Mark Clatterbuck at the following email address: clatterbuckm@montclair.edu

    Optional: We invite applicants to also submit a sample collections assessment and/or assessment work plan from a previous project.

    We’ll begin reviewing application materials on October 17, 2022 and continue until the position is filled.

  • Friday, September 23, 2022 9:24 PM | Laura DeMuro (Administrator)


    (September 23, 2022)

    Position Title - Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Director of Registration and Operations

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $56,000 - $65,000

    Alexander Gray Associates in New York is seeking a full-time Archivist to manage the Gallery’s archival records and materials, both digital and physical.

    BIPOC candidates are strongly encouraged to apply.


    Manage image processing and Gallery image archives

    Track receipt of images and request from outside institutions and galleries

    In collaboration with Registration team: archive all artwork documentation (including loans, consignments, certificates of insurance, installation guides, condition reports, etc)

    In collaboration with Registration team: track shipping documentation such as bills of lading, proof of delivery, pro forma invoices, inventory lists, etc

    Standardize and maintain organization of all Gallery digital files including Dropbox and contact records

    In collaboration with Communications team: create and organize press clippings, keep physical archive of press materials, and act as point person for image rights/copyright

    Knowledge of archiving best practices for video/time-based works of art

    Receive and organize materials about new artists

    Assist with maintaining records for all ephemera objects

    Digitization projects

    Maintain Artlogic records of exhibition history, publications, press, and provenance

    Create and implement Gallery-wide style guide for archives

    Maintain physical library of Gallery catalogues including updating current inventory


    BA required, with primary study in one of the following areas: Art History, Museum Studies, Arts Management, or Curatorial Studies. Masters of Library and Information Science from an ALA-accredited institution, or related degree program, preferred.

    Minimum 2 years work experience in an art gallery or related field. Contemporary art experience strongly preferred.

    Solid experience with multiple software platforms, including project management and database software, and Microsoft Office.

    Exceptional attention to detail and written and verbal communication skills.

    Discretion and poise, especially when working with artists.

    To achieve success in this position and the range of duties described, you will acquire a thorough knowledge of Gallery artists’ practices and a commitment to furthering the Gallery’s mission through preservation of the Gallery’s archival materials.

    Ideal candidates will be aligned with the Gallery’s culture and mission. The Gallery’s collaborative team is made up of professionals from a range of backgrounds; our diversity and passion is supported in solution-oriented procedures, documented systems, and consistent communication between team members. In this way, each individual contributes their organizational and communication skills to further the Gallery’s mission and the advancement of Gallery artists.

    Alexander Gray Associates is a contemporary art gallery in New York City and Germantown, NY. Through exhibitions, research, and artist representation, the Gallery spotlights artistic movements and artists active in the twentieth and twenty-first century. Influential in cultural, social, and political spheres, these artists are notable for creating work that crosses geographic borders, generational contexts, and artistic disciplines. Alexander Gray Associates is an organization committed to anti-racist and feminist principles. The Gallery also seeks to nurture exceptional people into long-term careers within the Gallery.

    Email resume with cover letter as a single PDF (can be multiple pages within one PDF file), labeled with your name to: position@alexandergray.com, with Archivist in the email subject line. No phone calls or in-person inquires.

  • Friday, September 23, 2022 9:20 PM | Laura DeMuro (Administrator)

    Archives Associate 

    (September 23, 2022)

    Position Title - Archives Associate

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Archivist

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $45,000 - $55,000

    Pace Gallery is a leading international art gallery representing some of the most influential contemporary artists and estates from the past century. Since its founding by Arne Glimcher in 1960, Pace has developed a distinguished legacy as an artist-first gallery that mounts seminal historical and contemporary exhibitions. Under the current leadership of President and CEO Marc Glimcher, Pace continues to support its artists and share their visionary work with audiences worldwide by remaining at the forefront of innovation. Today, Pace has ten locations worldwide including London, Geneva, a strong foothold in Palo Alto and two galleries in New York. Pace was one of the first international galleries to establish outposts in Asia where it operates permanent spaces in Hong Kong and Seoul.

    The Archives Associate is responsible for the preserving, processing, and providing access to various archival collections while supporting and providing research assistance. Pace Gallery’s archives collection spans over 60 years of print and digital materials related to the business operations of the gallery. This role requires commitment to providing careful and ethical stewardship for managing, using, and building collections by implementing best practices in organization, rehousing, and accurate and efficient capturing of data. Work under the direction of the Archivist and assist with the day-to-day operations of the Archives unit, including the establishment and documentation of local standards and practices to guide the processing and management of Pace Gallery archival holdings.

    What You’ll Be Doing:

    Assists the Archivist in the re-housing, arranging, and describing archival materials according to current professional standards, including the creation of DACS-compliant EAD finding aids and MARC records, while ensuring the appropriate housing and storage of archival collections

    Serve on virtual reference desk providing real-time, online reference and research services using the library's and archive's collections and online resources to answer questions.

    Assists in the development of policies and procedures for the archives.

    Assists with the planning, research, and organization of archival exhibitions.

    Participates in digitization projects.

    Oversees the work of interns and volunteers as needed.

    Performs other duties as assigned/required by supervisor.

    What You’ll Bring:

    ALA-accredited MLS degree with specialization in archives administration or ACA certification, or an equivalent combination of education and experience; two years’ experience processing and working with archives

    Knowledge of current archival arrangement and description standards and relevant descriptive standards (AACR2, DACS, LCSH), including experience creating finding aids; experience with encoding finding aids into EAD.

    Knowledge of metadata standards and standardized vocabularies as they refer to arranging and describing archival materials in both physical and digital formats such as Dublin Core, RDA, CDWA, Library of Congress Vocabularies and Getty Vocabularies.

    Experience performing research assistance to staff and outside researchers that produces high-quality research to support Pace Galleries operations and various R&A department resources and research portal.

    Familiarity with archival management systems such as ArchivesSpace or ArchivEra systems a plus; standard Windows software applications including Excel, Word, and Outlook, various online catalogs, and bibliographic utilities

    Comfortable working with a team of colleagues on various project including interns and volunteers; using project management software, such as Trello or Asana, to manage specific archival processing projects and report on archival statistics

    Excellent written, verbal, and interpersonal communication skills; emphasis on practicing discretion and professionalism when dealing with confidential materials

    Excellent attention to detail and problem-solving skills required

    Ability to work independently and as part of a team

    Ability to manage deadlines and set priorities to complete projects in a timely manner

    Background in Art History or Museum work preferred

    Work Conditions

    The position requires working in an office environment where there are a few physical discomforts such as dirt, dust, mold, noise and the like. The ability to lift boxes of 25 or more pounds and climbing ladders are necessary in the course of normal duties.

    In addition to an active and progressive work environment, Pace Gallery offers a competitive benefits package, including medical, dental and vision insurance, retirement plans with a company match, flexible spending accounts and commuter benefits. We encourage a healthy work/life balance and offer a generous vacation policy.

    To Apply: Please send resume to sbailey@pacegallery.com

  • Thursday, September 15, 2022 8:16 PM | Laura DeMuro (Administrator)

    Archivist - Manuscript Processing

    (September 15, 2022)

    Position Title - Archivist - Manuscript Processing

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Lead Archivist

    Position Type - Full-time, term

    Benefits - Yes

    Salary Range - $56,000 - $65,000

    The Winthrop Group has an immediate opening for a full-time Processing Archivist to arrange and describe a large volume of manuscript materials as part of a team. Collections to be processed include the work of writers, artists, and photographers in formats ranging from papers and photographs to art and artifacts. This salaried, contract position is located at a state-of-the-art facility in New Haven, Connecticut and will conclude September 30, 2023.

    The Winthrop Group has an immediate opening for a full-time Processing Archivist to arrange and describe a large volume of manuscript materials as part of a team. Collections to be processed include the work of writers, artists, and photographers in formats ranging from papers and photographs to art and artifacts. This salaried, contract position is located at a state-of-the-art facility in New Haven, Connecticut and will conclude September 30, 2023.

    Key Responsibilities

    Processes archival materials in accordance with institution’s processing guidelines and procedures

    Applies the principles of baseline processing

    Collaborates with team members and on-site staff

    Uses ArchivesSpace software platform to create online finding aids

    Uses Voyager cataloging module to create original collection-level MARC catalog records

    Plays an active role in arrangement, description, and preservation of collections

    Ensures long-term preservation of, and access to, archival materials by implementing best practices in organization, rehousing, and accurate and efficient capture of data and information for finding aids

    Required Qualifications

    Master’s degree from an ALA-accredited library school or equivalent accredited degree with formal training in archival theory and practice

    Minimum of 2-3 years professional experience

    Demonstrated knowledge of current national data content and structure standards related to the archival control of collection materials

    Demonstrated knowledge of archival and library management systems

    Demonstrated job or school experience with basic preservation and conservation standards for archival and manuscript collections

    Demonstrated excellent oral, written, and interpersonal communications and analytical ability

    Experience working collaboratively and independently with varied groups within a complex organization and rapidly changing, team environment

    Commitment to working as a team member, to problem-solving, and accuracy

    Demonstrated proficiency in use of ArchivesSpace Content Management System, Voyager Cataloging module, and/or Microsoft Excel

    Preferred Qualifications

    Good reading ability in modern Italian language, strongly preferred

    Broad knowledge in the humanities, as demonstrated through academic degrees or an equivalent combination of training or experience

    Experience with pre-18th century manuscript material

    Graduate-level training in American or European history or literature


    $58,000 annual salary with strong benefits package. All Winthrop full-time employees receive paid time off and annual funds for professional development.

    Work Environment

    Winthrop archivists must provide proof of full COVID-19 vaccination and abide by all client policies and public health guidelines relating to the pandemic.

    Contact Information

    To apply, please send a resume, cover letter, and three references to careers@winthropgroup.com with the subject line “Archivist—Manuscript Processing”

  • Thursday, September 15, 2022 8:14 PM | Laura DeMuro (Administrator)

    Systems Librarian

    (September 15, 2022)

    Position Title - Systems Librarian

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Senior Manager for Metadata and Discovery

    Position Type - Full-time, permanent

    Benefits - Yes

    Salary Range - $56,000 - $65,000

    The Center for Jewish History seeks a creative, pragmatic, and insightful individual to become our Systems Librarian. Primary responsibilities include the management of the shared integrated library system and discovery layer as well as coordinating metadata remediation projects, generating and maintaining customized reports, training staff, creating and maintaining documentation, and troubleshooting. The successful candidate can see both the forest and the trees, and will be able to balance system-wide implications with a detail-oriented focus and perspective.

    The Systems Librarian will report to the Senior Manager for Metadata and Discovery. The Metadata and Discovery Services department is tasked with coordinating the interoperability and integration between Center systems that control, describe, preserve, and provide access to the rich physical and digital holdings of the five Partner institutions. The Systems Librarian will work closely with department members, as well as the Center’s Information Technology department, vendors, and stakeholders in the Center and Partner community to ensure that the physical, digital, and electronic holdings available at the Center are discoverable and accurately described.

    The ideal candidate will be able to work either completely on-site or in a hybrid environment of remote and on-site. The salary range for this position is between $62,000 and up to $70,000, based on experience.


    --Oversees the maintenance of library systems, technologies, and software related to the description and discovery of the physical and digital holdings of the Partners and Center.

    --Develops and refines workflows to effectively describe physical and digital holdings within Center library systems and externally in OCLC products.

    --Troubleshoots application and software problems in collaboration with Center’s Information Technology department and colleagues in Metadata and Discovery Services.

    --Collects statistics for systems usage to assist with future resource allocation, identifying trends in use of systems, improving the description of resources, and gap analysis.

    --Utilizes and tests a variety of software tools to extract and manipulate data from various sources.

    --Cooperates in the development, creation, promotion, and assessment of system-based policies and best practices.

    Required Qualifications:

    --Master’s in Library and Information Science from an ALA-accredited library school.--3-5 years’ experience working within Integrated Library Systems and other library systems software in a special library setting.

    --Strong background in cataloging and knowledge of descriptive standards (like MARC, AACR2, DACS, RDA, Dublin Core, and/or EAD), authorities, and tools (like OCLC Connexion, Cataloger’s Desktop, and MarcEdit).

    --Commitment to programmatic and systems-based solutions for correcting and optimizing description across library systems.

    --Expertise in organizing and manipulating data using spreadsheet applications, like Microsoft Excel, Google Sheets, or OpenRefine.

    --Basic competency in UNIX, SQL queries, Python, and/or Perl.

    --Ability to work both independently and in a team environment.--Capable of fostering a collaborative environment and developing diplomatic, adaptable approaches to shared library systems.

    --Comfort balancing daily and strategic, longer-term systems-based projects and priorities.

    Preferred Qualifications:

    --Familiarity with Ex Libris library systems products, such as Aleph, Primo, or Rosetta.

    --Comprehension of and comfort with descriptive metadata across library systems, including ability to crosswalk data from different formats.

    --Understanding of database construction and architecture.

    --Previous experience working in a multilingual environment with bibliographic knowledge in at least one of the following languages (in addition to English): Hebrew, Yiddish, German, or Russian.

    Company Benefits:

    --15-21 federal and religious holidays off each year in addition to generous vacation, sick, and personal days.

    --Full health benefits (medical, dental and vision) with minimal employee contributions.

    --Free life insurance and long-term disability coverage.

    --Flexible spending account and commuter benefits.

    --Generous 403b retirement benefits.

    Review of applications will begin immediately. To apply for the position, please submit cover letter, resume, and contact information for three references to Eric Fritzler, Senior Manager for Metadata and Discovery, at eafritzler@cjh.org. Applications will be accepted until the position is filled. No phone calls please


  • Wednesday, September 07, 2022 8:18 PM | Laura DeMuro (Administrator)

    Digitization Project Archivist

    (September 7, 2022)

    Position Title - Digitization Project Archivist

    Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Digital Archivist

    Position Type - Full-time, term

    Benefits - Yes

    Hourly wage range - $20 - $25

    Assignments & Supervision:

    Working under the supervision of the Digital Archivist, the primary assignments would be to prepare, digitize, conduct post-production, and add item level metadata to digitized material as part of a National Endowment for the Humanities grant. Work assignments may vary depending upon project needs.


    • Prepare, digitize and conduct post-processing of archival material.
    • Add item level metadata to digital objects for access and discovery in Centro’s content management system.
    • Process digital images for preservation and access.
    • Work collaboratively with staff in a team environment on a variety of projects.


    • Masters in Library and Information Science, or equivalent degree, with a specialization in archival management.
    • Experience with digitizing archival material.
    • Knowledge of archival encoding and descriptive standards (EAD, METS, MODS, Dublin Core, DACS, etc.)
    • Ability to work independently, exercise sound judgment, and interpret and apply policies and procedures.
    • Ability to communicate effectively orally and in writing.
    • Strong organization and time-management skills; attention to accuracy and detail is essential.
    • Knowledge of the history of Latino and/or Puerto Rican populations and communities in the US is preferred.
    • Working knowledge of both English and Spanish languages.


    To Apply: Please send Cover letter, resume and contact information for 2 professional references to aa3260@hunter.cuny.

questions? communications@nycarchivists.org

Powered by Wild Apricot Membership Software