The New York Public Library welcomes Carl Ballenas and the Aquinas Honor Society of the Immaculate Conception School. They will present an illustrated lecture of

The Archivists Round Table will be publishing proceedings from its recent symposium, Artists’ Records in the Archives, held on October 11th and 12th in New York City. We are looking for ART members who would like to help facilitate this project. Project responsibilities will include communication with symposium speakers, editing and formatting of submissions, and help with publicity. This work will be completed between January and June 2012. 

Contact: Rachel Chatalbash, President, president@nycarchivists.org

The deadline for submitting to the ART News section of the next issue of Metropolitan Archivist is November 15th.

The newsletter welcomes submissions regarding recently opened collections, acquired grants, surveys of collections for special projects, professional achievements, and other news of interest to the metropolitan archival community.

Submissions should be no longer than 200-250 words. If you have a compelling image to accompany your submission, please feel free to include it. (Images should be 300 dpi JPEGs and should include a caption.)

To view the latest and previous ART News items, see issues of Metropolitan Archivist at http://www.nycarchivists.org/Default.aspx?pageId=1035153.

Please send your submissions to wla2103@columbia.edu.

Thank you,
Will Andersen
ART News Editor, Metropolitan Archivist
Archivists Round Table of Metropolitan New York, Inc.

Please check out our updated list of volunteer opportunities here.

New York Archives Week is almost here!!

This fall, ART will be celebrating its 23rd annual New York Archives Week, October 9th - 15th, 2011. Please visit our Archives Week web page for a complete listing of all ART-coordinated Archives Week events. We are thrilled to announce that approximately twenty-five Archives Week events will be held in New York City this year. On behalf of the ART Board and all participating institutions, we hope you can attend!

*The Archivists Round Table of Metropolitan New York recognizes the generous sponsorship of Archives Week by MetLife and the Lucius N. Littauer Foundation.

This October 9-15, 2011, the Archivists Round Table of Metropolitan New York (ART) will celebrate the 23rd Annual New York Archives Week.  Archives Week events include lectures, tours of repositories, and workshops, all free and open to the public.  These events are designed to raise the public's awareness of the importance of preserving and making accessible our documentary heritage. New York Archives Week is attended by hundreds of New York City residents each year, and is ART's primary outreach initiative.

New York Archives Week’s premier event is the ART Awards Ceremony, the only awards program in the metropolitan New York area dedicated to honoring the work of archivists and those who support archival programs.  This official celebration is vital to our professional community as these awards help strengthen relationships between New York City archivists and their supporters, and provide an opportunity for archivists to be honored by their colleagues.  In this spirit, ART is pleased to announce its 2011 honorees:

• Councilwoman Gale A. Brewer for Outstanding Support of Archives
• Muslim World Music Day for Innovative Use of Archives
• Barbara Haws for Archival Achievement
• Aquinas Honor Society of the Immaculate Conception School for Educational Use of Archives                                  
  

The ceremony will be held at Columbia University’s Faculty House on Thursday, October 13th.  We are expecting more than 100 guests and are poised for a great evening!   We will be issuing Commemorative Journals containing wishes to our honorees and advertisements.  Including a message in the commemorative journal is a great way to publish a statement to an honoree or to promote your business.  Attached is an easy form, which you can fill out and email or mail to the Awards Committee.  But please, act quickly as we need all journal ads by Wednesday, September 14, 2011. 

Journal Advertisement Form

Thank you in advance for your support!

Best Regards,
Bonnie Marie Sauer

Awards Committee Chair

There are several resources in New York to assist your organization's
recovery from Hurricane Irene.   The State Office of Emergency
Management provides assistance, including access to products and
recovery services.  Go to: http://www.dhses.ny.gov/

The State Library and State Archives have resources to assist you.
Contacts, services, and resources are listed below by your
organization type. The State Library and State Archives are also
responsible for gathering information about the extent of damage to
your building and/or collections as well as recovery costs.  Contact
Barbara Lilley (blilley@mail.nysed.gov) or Maria Holden
(mholden@mail.nysed.gov) to report the impact of the storm on your
organization.

Libraries:

State Library staff are available to provide advice on recovering
collections.  Contact the State Library at (518) 486-4864.  For
additional resources, go to
http://www.nysl.nysed.gov/libdev/cp/index.html

State Agencies:

Archives staff are available to provide advice on recovering damaged
records. When agency records are believed to constitute a hazard to
human safety or health or to property, the agency records management
officer may request authorization from the State Archives to destroy
or dispose of such records immediately. Contact the Archives at (518)
474-6926 or (518) 473-4254. For a complete listing of State Archives
disaster services and resources, go to:
http://www.archives.nysed.gov/a/records/mr_disaster.shtml

Local Governments:

The State Archives Regional Advisory Officers are available by
phone/email to provide advice on recovering archives and records and
to assist you in applying for a recovery grant. Local governments may
be eligible for up to $20,000 in disaster recovery funding for damaged
records. Contact your Regional Advisory Officer
http://www.archives.nysed.gov/a/directories/dir_staff.shtml#Advisory
or call the Archives at (518) 474-6926 or (518) 473-4254. For a
complete listing of State Archives disaster services and resources, go
to: http://www.archives.nysed.gov/a/records/mr_disaster.shtml

Other Cultural Institutions (museums, historical societies, non-government archives):

State Archives and State Library staff are available to provide advice
on recovering collections.  Contact the State Library at (518)
486-4864 or the State Archives at (518) 474-6926 or (518) 473-4254.

This fall, the Archivists Round Table of Metropolitan New York (ART) will be celebrating its 23rd Annual New York Archives Week, October 9th - 15th, 2011. Archives Week events are designed to raise the public’s awareness of the importance of preserving and making accessible our documentary heritage. Activities include a wide range of programming, including lectures, workshops, exhibitions, and tours of repositories, all free and open to the public. 

Archives Week is intended to be a coordinated effort to bring the significance and accomplishments of archives to the public's attention.  Last year, over two dozen institutions in New York City held events or exhibitions relating to archival records. We would like to see similar participation this year and thus urge you and your repositories to plan an Archives Week event. 

Suggested Archives Week activities:

• Hold an open house, highlighting unique materials held by your repository.
• Mount an exhibit using materials from your repository.
• Demonstrate or report on activities/projects supported by grants.
• Ask a researcher to speak on the value of your collections to his/her research.
• Present a film festival using films or videos held by your repository.
• Sponsor lunchtime talks by archivists, historians, and other researchers.
• Organize a walking tour of your repository's neighborhood.

In addition, as part of an effort to draw public attention to Archives Week and highlight the importance of our repositories and collections, ART will sponsor three events: on Tuesday, October 11th we will hold a one day symposium on artists’ records, on the evening of Thursday, October 13th we will honor our colleagues at our Annual Awards Ceremony, and on Saturday, October 15th, the second K-12 Archives Education Institute will take place.

For all other Archives Week events, please complete this form to be submitted for inclusion in the Archivists Round Table Archives Week event calendar. The deadline for submission of the form is Thursday, September 1st.  The form should be emailed to president@nycarchivists.org.

The Archivists Round Table of Metropolitan New York recognizes the generous sponsorship of Archives Week by MetLife and the Lucius N. Littauer Foundation.

The archives of many institutions contain artists’ records -- documents created by artists that often bear witness to the creative process, as evinced by sketches, doodles, and other notations. Artists’ records differ from other types of records due to their inherent connection to the art object and the art market. In recent years there has been a plethora of symposia and conferences dedicated to artist archives, art history and “the archive,” as well as to the use of archival materials by contemporary artists. While crucial, these investigations have been driven almost entirely by art historians and have not included the perspectives of archivists and special collections librarians. As part of an effort to broaden the discussion surrounding artists’ records, the Archivists Round Table of Metropolitan New York has organized a two day symposium, “Artists’ Records in the Archives,” to be held on October 11th and 12th 2011. Focusing on the perspective of the information professional, this symposium will address how contemporary artists use artists’ records in their work, the significance of artists’ records in archives for scholars and curators, and how archivists and special collections librarians manage artists’ records in their repositories.

Possible topics or areas of interest include, but are not limited to, the following:

• Artists’ use of other artists’ records

• How archivists manage artists’ records and how this might differ within a museum, estate, gallery, and university setting

• Collecting artists’ records

• Appraisal of artists’ records

• Underdocumented artists and the archives

• Exhibitions and artists’ records

• Artists’ records and the digital environment

• Born digital artists’ records

• Copyright, moral rights, and the artist

• Conversations between archivists, artists, and art historians regarding archives

Date: October 11 - 12, 2011

All individual presentations will be 20 minutes long (10 page paper).

Submissions must include a title, name of author and institutional affiliation, abstract (250 words max), and indication of technological requirements.

Individual papers or entire panel proposals accepted.

A small travel stipend is available. If interested please indicate in the submission.

Deadline for Proposals: Proposals should be emailed to artistsymposium@gmail.com by August 15, 2011.