Archivist
(July 21, 2026)
Position Title - Archivist
Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.- Collections Curator and Collections Researcher.
Position Type - Full-time, permanent
Benefits - No
Salary Range - $56,000 - $65,000
Open Archivist position at Woodman Family Foundation, NYC The Woodman Family Foundation stewards the artwork and legacies of three artists: Betty Woodman
(1930 - 2018), sculptor and ceramicist; Francesca Woodman (1958 – 1981), photographer; and George Woodman (1932 - 2017), painter and photographer. We maintain and oversee a substantial collection of artworks by each artist from all periods and media, organize museum and gallery exhibitions and publications of their work, and facilitate the placement of their works in public collections. We fund the WFF Housing Stability Grant for artists in partnership with NYFA. We maintain and make available to scholars the extensive archives of each of the artists.
The archives are a key component of our collection and mission, containing a range of materials related to all three artists’ work and lives, including personal and professional correspondence, notebooks, published and unpublished writings, notes, sketches, analogue and digital personal photographs, artwork documentation images, digital materials, studio materials, and more.
The WFF Archivist will apply their expertise in archival standards, archive access, and systems for record management (digital and analogue) to the collection. They will continue processing the archives; develop and update our archival policies and record management systems; facilitate research for exhibitions, publications, and special projects; and ensure that our archive is properly preserved and maintained.
Responsibilities:
o Complete the processing and rehousing of our collecXon according to archival standards
o Review, manage, and maintain conventions for metadata, keywords, descriptions, and
notes in database
o Create database records and add relevant keywords and notes
o Assist with transcriptions, translations, and internal research
o Update finding aids to reflect restricted materials and recently processed materials on an
ongoing basis
o Prepare records to appear on container lists, including notaXons about restricted
materials, confirming consistency between database and physical folders
o Create container lists
o Conduct processing of born-digital materials, integraXng them into the collection
o Collaborate with Imaging Manager on digitizing archival materials
o Provide periodic Processing Survey and updates
o Assess use, needs, and potenXal roadblocks in expanding access to our archive
o Collaborate with collecXons staff to support connecXons between archival resources,
artwork records, exhibiXon histories
o Review materials and designate researcher access
o Field and manage research requests from outside researchers
o Schedule and supervise outside researchers accessing the archive
o Collaborate with CollecXons Curator, CollecXons Researcher, and ExecuXve Director on
materials for scholars, outside curators, exhibiXons, publicaXons, arXcles, etc.
o Further develop, maintain and streamline systems and policies for organizing and
managing archival materials
o Finalize FoundaXon policies regarding restricted materials and redacXons based on
industry standards and the specifics of our collecXon
o Review and finalize WFF archive access policies, research request forms, and NDA
agreements to ensure safety of our collecXon
o Create system for scholars to request digiXzed materials for off-site study and reproducXon rights for archival materials
o Streamline system for tracking research requests, research visits, and materials shared and published
o Keep up to date on new systems and sodware that can enhance preservaXon of and access to our archive
o Manage physical archive, including monitoring climate control system and assessing
housing of materials, to ensure that collecXon is properly preserved
o Re-house restricted materials and mark folders accordingly both physically and in database
o Order supplies, organize archival projects, provide annual budget projecXon for archival
expenditures
o Work with database consultant on updates to archival module as needed
o Liaise with archival consultants and vendors
o Supervise archival interns
o Host peer archive visits
Requirements:
record processing and overseeing a similar type of archive for an arXst endowed foundaXon,
museum, or library
Skills:
management and preservaXon; cataloguing and naming convenXons for metadata,
descripXons, and keywords; designaXons and handling of restricted materials; archival
storage; and the handling of fragile materials
projects to fruiXon in a Xmely and professional manner
operaXons
shiding deadlines
skills
The Archivist reports to the Executive Director and works in close collaboration with our Collections Curator and Collections Researcher.
This is a full-time, four (4) day per week position, Monday - Thursday. Salary is $60,000 - $65,000, commensurate with experience. Benefits include annual two (2) weeks paid vacation; paid winter break; paid holidays; five (5) paid sick/personal days; health insurance reimbursement; and 401k with employer match.
The Woodman Family Foundation is committed to expanding diversity, equity, access, and inclusion in our field. We are an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.
TO APPLY: please send resume and cover letter to jobs@woodmanfoundation.org
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