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Molloy College

Friday, November 15, 2019 9:54 PM | Laura DeMuro (Administrator)

Associate Archivist

(November 15, 2019)

DEPARTMENT: Special Collections and Records Management

SUPERVISOR: Director of Special Collections and Records Management

HOURS: 35 hours per week. Monday through Friday. 9am-5pm

GRADE: 4 - Salaried Exempt


Molloy College seeks a creative and proactive Associate Archivist to join our Special Collections and Records Management team. The Associate Archivist works collaboratively to implement sustainable solutions for managing and expanding digital collections, and is responsible for accessioning and processing institutional records in both paper and electronic formats. Responsibilities also include providing reference services and participating on special projects.


  • Assists with establishing and developing best practices, procedures and effective workflows relating to electronic records.
  • Manages website collections using Archive-It.
  • Assists with digitization projects.
  • Creates and maintains online exhibits and mobile experiences.
  • Receives records transfers, verifies inventories and provides support for records management activities in accordance with established procedures and schedules
  • Participates in the processing of archival collections in all formats including re-housing, arrangement and description activities.
  • Develops processing plans and workflows.
  • Prepares and improves descriptive metadata for collections, creates database records and finding aids.
  • Participates in departmental outreach activities.
  • Provides archives and records related instruction in both classroom and workplace settings.
  • Performs other duties as needed


  • Master's degree from an ALA-accredited Library and Information Science program, History, or related field with graduate level archival course work
  • 2 years' experience working with archival collections
  • Working knowledge of professional standards and best practices for archives
  • Working knowledge of collections management systems
  • Intermediate skills in digital imaging, scanning and editing
  • Demonstrated intermediate skills working with Microsoft Office and Adobe Suite
  • Ability to establish positive working relationships and communicate effectively, orally and in writing
  • Ability to work independently as well as part of a team with a collaborative approach to problem solving
  • Must be able and willing to lift up to 40 lbs.; stand and/or sit for long periods; navigate step stools, and ladders
  • Preferred working knowledge of metadata standards such as Dublin core, EAD, DACS and controlled vocabularies
  • Preferred experience with using one or more of the following: Archive-It, ArchivesSpace, Preservica, GuidebyCell or InMagic Presto


  • May supervise student assistants, interns and volunteers


Desktop computer, including spreadsheet and word processing software; copy machine; fax machine, printers, and scanners.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands and fingers to operate, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderately quiet.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Molloy College, an independent, Catholic college rooted in the Dominican tradition of study, spirituality, service and community, is committed to academic excellence with respect for each person. Through transformative education, Molloy promotes a lifelong search for truth and the development of ethical leadership.

All Molloy College employees are expected to display an understanding of and a commitment to the College's mission and core values; foster relationships with a spirit of inclusivity, compassion and respect; appreciate and celebrate differences and support a welcoming and hospitable environment that is responsive and helpful to all members of the Molloy community and beyond.


Please email resume and cover letter to humanresources@molloy.edu . Please include the position title in the Subject Line. Applications may also be mailed to:

Office of Human Resources, Molloy College

1000 Hempstead Ave.

Rockville Centre, NY 11571-5002


Women, minorities, persons with disabilities and veterans are encouraged to apply

questions? communications@nycarchivists.org

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