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Archives of American Art, Smithsonian Institution

Monday, March 25, 2019 9:31 PM | Laura DeMuro (Administrator)

(March 25, 2019)

This position is located in the New York, NY office of the Smithsonian Institution’s Archives of American Art (AAA).


- Process a wide variety of archival collections of personal papers, or historical records of arts institutions, art societies, art galleries, or arts associations according to national archival standards and best practices for archival processing, and the Archives’ written guidelines and procedures.

- Process archival collections comprised of a wide variety of mixed media formats, including traditional paper-based documentation, sketches and sketchbooks, photographic materials, analog audiovisual formats, and born-digital formats.

- Prepare finding aids that meet current archival descriptive standards and best practices, including DACS (Describing Archives: A Content Standard) and the Archives’ written guidelines and procedures for content. Encode finding aids in electronic formats and schemas, including EAD (Encoded Archival Description), employing AAA’s templates and/or databases and other automated systems and tools to create XML and/or HTML files that can be deployed to AAA’s website Archives’ website and to Smithsonian’s online finding aid interface.

- Assess and appraise new acquisitions to determine physical condition, format types, physical access level, research value, and preservation needs.

How you will be evaluated:

- Ability to apply current national archival standards and best practices to all activities associated with processing archival collections documenting the field of American art or cultural history.

- Ability to work with a wide variety of mixed media formats found in contemporary archival collections, including documents, diaries, sketches, sketchbooks, artwork, photographic materials, analog audiovisual materials, and born-digital formats.

- Knowledge of the standards (DACS: Describing Archives, A Content Standard), electronic formats and schemas (EAD: Encoded Archival Description), and automated systems (Archivists’ Toolkit or ArchivesSpace) for creating archival finding aids for archives and manuscript collections.

- Ability to appraise and assess the preservation needs of entire archival collections, as well as special formats and media found within collections, particularly, photographic materials, artwork, analog audiovisual materials, and born-digital formats.

- Ability to document assessment results in multiple automated systems.

For more information and to apply: https://www.usajobs.gov/GetJob/ViewDetails/528050000

questions? communications@nycarchivists.org

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