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Artists' archive, New York

Wednesday, November 07, 2018 10:28 PM | Laura DeMuro (Administrator)

(November 7,2018)
A nonprofit arts organization dedicated to preserving and making publicly accessible art historical and artists’ archives, and promoting archives-based research and scholarship, seeks an experienced arts administrator to fill a key position. The Administrator ensures the smooth daily operations of the organization and plays an essential role in the successful realization of its projects. The ideal candidate will have a strong interest in art historical research and artists’ archives, and will be knowledgeable of modern and contemporary art.

Under the supervision of the Executive Director, the Administrator’s duties will include, but are not limited to:

  • Overseeing the day-to-day operations and administration of the organization by managing the office, updating the website, responding to inquiries, and interacting with artists, scholars, students, donors, and the general public
  • Maintaining financial records, reconciling monthly expense statements, producing quarterly spending reports, processing and tracking invoices and reimbursements, and drafting project and operating budgets
  • Providing human resources support by administering benefits, updating the employee handbook and nondisclosure agreements, maintaining confidential files, and preparing orientation packages for new employees
  • Acting as liaison to the Board of Directors and Advisory Board by drafting communications, coordinating travel and accommodation, generating and organizing documents and presentations for meetings, and recording and circulating minutes and other meeting notes
  • Coordinating public programming—including symposia, lecture series, and exhibitions of archival materials—and research fellowships, and managing the initial phases of archive and publication projects
  • Drafting and editing text for the website, newsletters, advertisements, and other outreach materials
  • Providing administrative and technical support to the Executive Director as required


  • M.A. in Arts Administration, Art History, or a related degree, and three years of art nonprofit, museum, archive, or library experience with a focus on administration
  • Self-directed, with the ability to take initiative, anticipate actions needed, and excel at hands-on involvement with projects
  • Exceptional organizational capacities and project management skills; ability to juggle multiple tasks, meet demanding deadlines, and prioritize tasks
  • Excellent interpersonal skills and the ability to work collaboratively
  • Ability to exercise discretion and independent judgment
  • Well-developed written and verbal communication skills
  • Proficiency in Microsoft Office (Word, Excel, and Powerpoint)

Preferred qualifications:

  • Significant knowledge of modern and contemporary art
  • Proficiency in Adobe Photoshop and In Design, and experience with art databases

To apply, please send your resume and cover letter to ArtistArchiveNY@gmail.com.

questions? communications@nycarchivists.org
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