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Tuesday, July 10, 2018 8:43 PM | Laura DeMuro (Administrator)

US Corporate Archivist
(July 10, 2018)


The US Corporate Archivist participates in the management and development of the US Archives unit in order to capture, preserve and promote HSBC’s corporate memory at the Country level. The unit maintains the historical archives of HSBC’s subsidiaries in the US, including all legacy firms. It reports to the US Archives Manager.

The jobholder assists in the utilization of the US collection in order actively support HSBC’s purpose, strategy and values; whilst also providing a vital evidence base to demonstrate key decisions and activities in the past

The jobholder supports the development and implementation of archival management programmes to strategically collect, catalogue and preserve historical records to professional standards. The jobholder also participates in the strategic development of policies, procedures and systems across the Global Archives function

The jobholder promptly and accurately responds to enquirers (internal and external) and helps to facilitate access to the collection – both physical and digital - in accordance with strict access control standards (e.g. embargos, copyright, Data Proetcion)

The jobholder curates HSBC’s history, overseen by the US Archives Manager, and in collaboration with the Global History Manger and the other regional archivists. It involves the selection, interpretation and communication of the archival collections (e.g. presentations, website content, history exhibitions). This work is strategically focused to reinforce HSBC’s values and help drive engagement

Impact on the Business

Contributes to HSBC’s global corporate memory through ongoing appraisal and transfer of historical records

Participates in the application of global standards for secure storage and preservation of digital and physical archives to mitigate risks of loss/deterioration

Provides controlled access to the US archives via the global Digital Archives system

Curates the US collection in support of HSBC’s purpose, strategy, brand and values. Responds to requests from colleagues at all levels within the bank; from customers and clients; the media; members of the public etc

Customers / Stakeholders

Participates in internal and customer-facing outreach projects (e.g. publications, exhibitions, educational programmes, presentations and tours) to support engagement. Collaborates with the Global Archives team; Functions & Businesses and external bodies to achieve this

Contributes to the running and promotion of the US enquiry service: to handle day-to-day requests for historical information; and to support academic research on HSBC and banking history

Supports relationships at the Country level with Records & Information Governance/Knowledge Management Services, and the Functions & Businesses - and assists in the appraisal and transfer of records in accordance with the Global Historical Records Collecting Template

Leadership & Teamwork

Contributes to the strategy and development of the US Archives unit and the wider Global Archives function

Contributes to the supervision of temporary members of staff

Operational Effectiveness & Control

Identifies, catalogues and tracks the US Archives to designated standards of data quality control in order to prevent asset loss or inaccurate recording

Participates in the strategic development of the global Digital Archives system to secure the longer-term preservation and accessibility of archives across HSBC

Operates the collection in accordance with strict access control standards to mitigate potential reputational risk

Major Challenges

The jobholder fully participates in the management of the US unit with hands-on involvement with the local archives collection. As a qualified professional the jobholder is also expected contribute to the strategic development of the Global Archives function as a whole

The role requires meeting the needs of a variety of stakeholders across the group ranging from front-line branch staff to senior executives. Excellent communication and customer service skills are vital in order to fulfill the requirements of influential stakeholders in particular

The jobholder must also demonstrate specialist knowledge to provide historical facts and context to a variety of external customers around the world (e.g. clients, shareholders, academic community). The position requires constant learning and research. It continually calls upon professional Archives Management training and experience

Role Context

The role reports into the US Archives Manager. Guidance and support is also provided by the Global Head of Archives and the wider Archives team. But in a small local unit of 2 FTE the jobholder is often working with a high degree of authority and professional judgment

Management of Risk

Ensure compliance, operational risk controls in accordance with HSBC or regulatory standards and policies; and optimize relations with regulators by addressing any issues

The jobholder is responsible for mitigating reputational and operational risks by identifying, taking custody of, and ensuring the integrity of key records and information that will enable the bank to demonstrate past decision-making and activities (e.g. in support of legal cases concerning trademarks)

The role requires utmost discretion in dealing with confidential matters as the jobholder will regularly have access and exposure to sensitive information, particularly through archives deposited by local senior executives (e.g. Country CEO)

Observation of Internal Controls

Maintains HSBC internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators


The jobholder must have a Master’s Degree in Library and Information Sciences, with a concentration in Archives

The jobholder will possess at least 2 years’ experience in Archives Management; preferably with some time spent in a corporate Archive

Must possess excellent communication and customer service skills. Must be able to represent HSBC in professional forums such as the Society of American Archivists


Job Field : Communications and Public Relations

Primary Location : North America-United States-New York-Brooklyn

Schedule : Full-time Shift : Day Job

Type of Vacancy : Region vacancy

Job Posting : 05-Jul-2018, 11:53:29 Unposting Date : 19-Jul-2018, 23:59:00

Apply Online: https://hsbc.taleo.net/careersection/external/jobdetail.ftl?lang=en_GB&job=605614&src=JB-10502

questions? communications@nycarchivists.org
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