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Teachers’ Retirement System of the City of New York

Monday, July 09, 2018 8:51 PM | Laura DeMuro (Administrator)

Agency Records Officer
(July, 9, 2018)

Teachers’ Retirement System of the City of New York (TRS)

Job Details

Job ID: 350149

# of Positions: 1

Business Title: Agency Records Officer

Civil Service Title: Associate Public Records Officer

Title Code No: 60217

Level: 02

Title Classification: Competitive

Job Category: Policy, Research & Analysis

Proposed Salary Range: $ 57,221.00 - $ 79,409.00 (Annual)

Career Level: Experienced (non-manager)

Work Location: 55 Water St New York, NY

Division/Work Unit: Policy and Procedure

Job Description

The Teachers’ Retirement System of the City of New York (TRS) is a public pension fund that provides New York City educators with retirement, disability, and death benefits. TRS was established on August 1, 1917 and is one of the largest pension plan sponsors in the United States, with more than $62 billion in assets and over 195,000 active and inactive members, retirees and beneficiaries.

The successful candidate will lead TRS' records management and information program. S/he will develop records management policies, procedures, and standards; coordinate the implementation of TRS electronic records management program; manage vendor contracts; and monitor agency-wide compliance with statutory and regulatory requirements.

Job responsibilities include:

  • Develop records management policies, procedures, and standards, in conjunction with Executive Management, Legal, and subject matter experts.
  • Coordinate implementation of TRS electronic records management program, including records management requirements for the Modernization Program.
  • Monitor agency-wide compliance with Federal, State and local statutory and regulatory requirements; TRS records retention and disposition; and RIM standards and best practices.
  • Manage vendor contracts relating to records management, such as off-site storage of records, document conversion, and migration (includes review and approval of invoices).
  • Create and maintain a Master List of all records for the Agency.

Minimum Qualification Requirements:

1. A master's degree from an accredited college in Library Science, Archival Science, American History, Political Science or a related area, plus two years of full-time experience in archival or library science, one year of which must have been in a supervisory capacity of incumbents performing at a professional level; or

2. Education and/or experience equivalent to "1" above. However, all candidates must have a master's degree from an accredited college and the one year of supervisory experience as described in "1" above.

Preferred Skills:

The successful candidate will/must:

  • Know the different types of retention schedules (e.g., document-based vs. functional vs. "big bucket").
  • Have a good understanding of the Generally-Accepted Recordkeeping Principles.
  • Know how to use different metadata schemas.
  • Know about records management software in general (not a specific application).
  • Be proficient in MS Office applications.
  • Maintain a high degree of professional discretion and confidentiality.
  • Have excellent communication, interpersonal, analytical, and organizational skills.
  • Have the ability to handle multiple tasks simultaneously.

To Apply:

If interested, please apply via ESS for NYC employees and NYC Careers (https://a127-jobs.nyc.gov/index_new.html?keyword=350149) for external applicants.

Residency Requirement:

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

POSTING DATE: 07/06/2018

POST UNTIL: 07/26/2018

questions? communications@nycarchivists.org
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