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Putnam County NY Historian's Office

Saturday, January 06, 2018 4:00 PM | Anonymous member (Administrator)

Archivist (part-time, 3 days/week)
(January 6, 2018)



1. go to www.putnamcountyny.com/personneldept/exam-postings & click CURRENTLY SCHEDULED EXAMINATIONS

2. View exam information & click APPLY

3. Complete & submit online application.

4. Mail, deliver or pay filing fee online within five (5) business days

*Applications cannot be submitted after the above Last Filing Date*

 Filing fees must be RECEIVED by Putnam County Personnel Dept. within FIVE (5) BUSINESS DAYS following application submission.

 Exam filing fees are NOT REFUNDABLE for any reason, including disqualification. As per Putnam County Resolution #305 of 2005.

 If your filing fee is not received within the time permitted, your application will be disqualified without review.

Make CHECK or MONEY ORDER payable to “Putnam County Personnel Department” – NO CASH

**Returned checks are subject to a $15 fee as per Putnam County Resolution #247 of 1998**

Administration of This Examination Does Not Imply That a Vacancy Exists

** Please read the back of this notice carefully for Important Civil Service Information **

VACANCY: The eligible list established as a result of this examination will be utilized where appropriate for filling any current or future vacancies in the above named title under the jurisdiction of the Putnam County Personnel Department. In addition to full-time positions, this list may also be used to fill part-time positions in this title, where appropriate.

STARTING SALARY: $20,000 (This position is 3 days per week)

DUTIES: This is skilled professional level work involving responsibility for maintaining and preserving the contents of the Putnam County Archives. The incumbent works closely with the County Historian to establish goals and priorities for the daily operation of the archives. Responsibilities include supervision over historical/archival records and materials preservation, description, arrangement and storage, as well as management of access and retrieval through maintenance and control of databases and classification systems.

Additionally, the work involves authentication and appraisal of historical documents and archival materials. The incumbent provides assistance to the public relative to research or information location. The work is performed under minimal supervision, requiring the exercise of independent judgment in carrying out details of the work. Supervision may be exercised over subordinate or volunteer staff.

Performs related work as required.

MINIMUM QUALIFICATIONS: Candidates must have either:

a) Master’s degree in Library Sciences, Information Science, History or a closely related field, with a concentration in Archives, and one

(1) year experience working in an archive, library, records center, museum, or government agency which substantially involved acquiring, referencing, filing and/or preservation of records; or

b) Bachelor’s degree in Library Sciences, Information Science, History or a closely related field with a concentration in Archives, and three (3) years’ experience as described in (a) above; or

c) Bachelor’s degree and five (5) years’ experience as described in (a) above.

PLEASE NOTE: Education beyond the secondary level must be from an institution accredited or recognized by the Board of Regents of the New York State Department of Education as a post-secondary, degree-granting institution.

SPECIAL NOTE: Library Sciences, Information Science, History and/or Archives programs must meet criteria recommended by the

American Library Association (ALA) or the Society of American Archivists (SAA).

SUBJECT OF EXAMINATION: A written test designed to evaluate knowledge, skills and /or abilities in the following areas:

1. Principles & Techniques of Handling, Using, and Preserving Archival Materials. This tests your knowledge of the principles and techniques necessary for the proper handling, using and preserving of archival materials. It includes, but is not limited to, such areas as physical upkeep and preservation of materials, including documents, books, photographs, and other materials, such as those used for genealogical and other historical research.

2. Preparing written material. These questions test for the ability to present information clearly and accurately, and to organize paragraphs logically and comprehensibly. For some questions, you will be given information in two or three sentences followed by four restatements of the information. You must then choose the best version. For other questions, you will be given paragraphs with their sentences out of order. You must then choose, from four suggestions, the best order for the sentences.

3. Public contact principles and practices These questions test for knowledge of techniques used to interact with other people, to gather and present information, and to provide assistance, advice, and effective customer service in a courteous and professional manner. Questions will cover such topics as understanding and responding to people with diverse needs, perspectives, personalities, and levels of familiarity with agency operations, as well as acting in a way that both serves the public and reflects well on your agency.

4. Understanding and interpreting written material. These questions test for the ability to understand and interpret written material. You will be presented with brief reading passages and will be asked questions about the passages. You should base your answers to the questions only on what is presented in the passages and not on what you may happen to know about the topic.

Use of a calculator is RECOMMENDED


Donald B. Smith County Government Campus

110 Old Route 6, Bldg 3, Carmel, NY 10512

Tel. (845) 808-1650 x 46104


To Apply: Please go to (https://putnam.munisselfservice.com/employmentopportunities/default.aspx) and scroll down to Archivist.

Please follow the online application procedure, noting there is a test filing deadline of 1/26/2018 and a $20 non-refundable application fee

questions? communications@nycarchivists.org
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