(May 16, 2022)
Position Title - Archivist
Supervisor Title (All entry and mid-level position supervisors should be qualified, professional archivists.)- Executive Director
Position Type - Full-Time, permanent
Benefits - Yes
Salary Range - $66,000 - $75,000
Long-term permanent position with an Artist’s archive looking for an Archivist who will report to the Executive Director. The Archivist will care for the contents of the Archive, and assist with research, exhibition planning, sales, and creative projects.
The Archivist is responsible for the access to, professional care, daily management, and maintenance of the Artist’s archive including its organization, preservation, housing, and storage. The Archivist refines, implements, and upholds archival policies and procedures with regard to processing, documenting and accessing archival collections.
o Responsible for researching and responding to copyright and ownership issues.
o Responsible for providing scans of images and documents as needed using appropriate digital and metadata standards.
o Coordinates loans.
o Evaluates and coordinates the re-housing and stabilization of archives.
o Ensures compliance with government regulations related to archives.
o Ensures accurate and up-to-date inventories, finding aids, and reconciliation of archives and records, including spot check inventories.
o Responsible for the appraisal, arrangement, and description of archival collections according to recognized archives standards (DACS, EAD, Dublin Core).
o Mount and pack finished artworks for presentation and storage.
o Identify works with conservation issues.
o Maintains records of and prioritizes processing backlog.
o Researches and tracks works offered at auction, requests high-resolution files from auction houses.
o Oversees housekeeping, as pertains to archives.
o Purchases archival supplies.
o Coordinates the move of archives into new or improved storage conditions.
o Advises in the creation, development, and implementation of collections management policies; archives procedures; procedures manual; finding aids, archive goals and preservation planning.
o Implements and refines the archive’s records retention program in accordance with local, state and federal law.
o Conduct training for staff regarding records management and transfer of relevant records to the permanent institutional archives.
o Implement current procedures and develop new procedures for archival collections considering previous organizational and cataloging systems.
o Ensures current archives handling procedures are recorded and enforced.
o Provides images, information, and price of artworks to collectors.
o Keeps a record of works shown during sales presentations or images of works emailed to collectors.
o Works with bookkeeper on creating invoices.
o Requests framing quotes on collector’s behalf.
o Prepares condition report of sold artworks; packs artworks for collection by framer or shipper.
o Coordinates shipping of artworks to collectors.
Education and Experience Requirements:
Abilities, Skills, and Knowledge:
Working Conditions: Generally, works indoors. Occasional weekend and evening work.
Other Requirements: Occasional travel for exhibitions.
To Apply: Send Cover Letter, Resume, References, Salary Requirements to email@example.com