Volunteer OpportunitiesTo volunteer, please contact the Board member listed after each position description. If you have any general questions about volunteering for ART, please contact Anne Petrimoulx, Director of the Membership Committee: email@example.com.
The Communications Committee is looking for members to help manage ART's internal and external communications. The committee produces the semi-annual Metropolitan Archivist journal and has plans to revamp For the Record: News from the Archivists Round Table ART's electronic newsletter. Current projects include working with John Seckler on an organizational brand identity project to create a refreshed logo and mark for ART; and managing ART's Facebook, LinkedIn, and Twitter accounts. The committee administers a discussion listserv and hosts discussion groups, tours, and other exclusive events for members. Skills and interests will be considered in an effort to matchpotential volunteers with current committee needs.
Time Commitment: 5-7 hours per month
Disaster Preparedness Volunteer
The Advocacy Committee is looking for volunteers to work with committee members: 1) to draft a plan to disseminate informational flyers with tips on preserving damaged archival materials and personal artifacts and 2) to collect resources to be displayed on a "Disaster Preparedness" page on the ART website. Volunteers do not need to have formal training, but a working knowledge of preservation and conservation resources will be helpful.
Time Commitment: 1-2 hours/week, with more time required to distribute the flyers
Editor-in-Chief, Metropolitan Archivist
The Metropolitan Archivist (ISSN 1546-3125) is issued semi-annually to the members of ART. The Metropolitan Archivist consists of Feature Articles; Interviews; Repository Profiles; Exhibition Reviews; Book Reviews & Collections Cited; and the latest News on ART programming from the ART Board and amongst ART's membership. ART seeks an experienced editor to manage Metropolitan Archivist staff and ensure two issues per calendar year (winter and summer) are published according to schedule.
Responsibilities include: Coordinate and manage a staff including all section editors and a layout designer; set up submissions form and respond to publication inquiries and questions; ensure that each issue is published according to schedule for distribution on ART’s website; maintain all "Permission to Publish" paperwork; organize and facilitate approximately 2-3 staff meetings per calendar year. Previous publication and editorial experience required.
Time Commitment: 50-60 hours per issue; 2 issues per year. This position has a minimum 1 year requirement.
Contact: Please send your resume/CV to Wanett Clyde, Director of the Communications Committee, firstname.lastname@example.org
Field Day Volunteer
ART is planning an archives field day outreach event in Summer 2013, and the ART Outreach Committee is seeking volunteers to help. The event is designed to connect ART member repositories with the general public and highlight the work of archivists to new audiences. Responsibilities include: Contacting area repositories to describe the event and encourage participation; soliciting prizes and giveaways from repositories, other cultural organizations, and businesses; and promoting the event through announcements, press releases, and social media.
Time Commitment: 4-6 hours per month including attendance at standing committee meetings held once a month. Hours and volunteer opportunities will increase as the event nears.
Contact: Janet Bunde, Outreach and Advocacy Committee Director, email@example.com
The Membership Committee is looking for members! The Membership Committee is responsible for all aspects relating to membership. Committee members maintain the organizational database, oversee the Mentoring Program, and organize two social events a year. Tasks include: assisting in drafting e-mails, helping with social events, and occasional meetings.
Time Commitment: 3-4 hours/month
The Programming Committee is responsible for all aspects of ART’s monthly meetings, from development to execution. Volunteers are needed for evening and daytime events as well as for planning and logistics. Sitting on the Programming Committee is a great way for ART Members to interact with other repository personnel as well as fellow ART Members.
Programming Development: Time Commitment: 25-30 hours per year, including meetings and events. Responsibilities include: contributing to the development of content; obtaining venues to host events; coordinating with panelists, presenters, and venue hosts; and occasionally handling RSVPs. Development volunteers are required to attend Programming Committee meetings and/or be available for ongoing collaboration via email and telephone. Programming Development volunteers are not required to attend events, but are encouraged to do so to understand process.
Programming Execution: Time Commitment: Flexible – 2-4 hours per Programming Event, with a minimum commitment of 2 Events per year. We are seeking volunteers available for DAY as well as EVENING Programming Events. Responsibilities include: occasionally helping with meeting RSVPs, set up/break down of venue, supporting needs of our host facility, ushering, catering, and general support. Programming Execution volunteers are not required to attend Programming Committee meetings, but are encouraged to do so when possible.
Contact for both positions: Nick Pavlik, Director of the Programming Committee: firstname.lastname@example.org
The Education Committee is seeking volunteers to assist committee members with the ART 2013 Archives Week Symposium on Disaster Planning, scheduled for October 7, 2013. Assistance may be needed in the following areas: drafting event program; organizing sessions; coordinating logistics and day-of assistance. Experience in event organization, as well as an interest in disaster and contingency planning is helpful.
Time Commitment: 1-2 hours day of event, with potentially more time directly before and during Archives Week
Website Development Volunteer
ART is redesigning its website (www.nycarchivists.org) and seeking volunteers to assist with this endeavor. Opportunities to volunteer include assisting with website design, website content development, and administering a focus group amongst ART membership. Experience with programming and website management is encouraged but not required. Redesigning the ART website is a great opportunity to enhance ART’s online presence, gain experience in public relations and marketing, and network with the archives community.
Time Commitment: 6-8 hours per month until the redesigned website is launched (date TBD).
Contact: Ryan Anthony Donaldson, Vice-President, email@example.com