To volunteer, please contact the Board member listed after each position description. If you have any general questions about volunteering for ART, please contact Anne Petrimoulx, Director of the Membership Committee: email@example.com.
2014 Archives Education Institute Volunteer
The Outreach Committee is looking for volunteers to help with the planning for the fifth annual Archives Education Institute, which is the culminating event for New York Archives Week each year. The AEI is designed to bring together local K-12 educators and archivists to discuss strategies for teaching with primary source materials drawn from the rich collections of local archives, museums and libraries. You'll meet local archivists and teachers and learn about primary source instruction.
Time Commitment: 1-2 hours/month, beginning in May 2014, including attendance at standing monthly meetings. Meetings will increase in frequency leading up to the Institute, which will be held in October 2014.
The Communications Committee is looking for members to help manage ART's internal and external communications. The committee produces the semi-annual Metropolitan Archivist journal and has plans to revamp For the Record: News from the Archivists Round Table ART's electronic newsletter. Current projects include working with John Seckler on an organizational brand identity project to create a refreshed logo and mark for ART; and managing ART's Facebook, LinkedIn, and Twitter accounts. The committee administers a discussion listserv and hosts discussion groups, tours, and other exclusive events for members. Skills and interests will be considered in an effort to matchpotential volunteers with current committee needs.
Time Commitment: 5-7 hours per month
Disaster Preparedness Volunteer
The Advocacy Committee is looking for volunteers to work with committee members: 1) to draft a plan to disseminate informational flyers with tips on preserving damaged archival materials and personal artifacts and 2) to collect resources to be displayed on a "Disaster Preparedness" page on the ART website. Volunteers do not need to have formal training, but a working knowledge of preservation and conservation resources will be helpful.
Time Commitment: 1-2 hours/week, with more time required to distribute the flyers
Field Day Volunteer
A.R.T. is planning an archives field day outreach event on March 22, 2014, and the A.R.T. Outreach Committee is seeking volunteers to help. The event is designed to connect A.R.T. member repositories with the general public and highlight the work of archivists to new audiences. Responsibilities include: Contacting area repositories to describe the event and encourage participation; soliciting prizes and giveaways from repositories, other cultural organizations, and businesses; and promoting the event through announcements, press releases, and social media.
Time Commitment: 4-6 hours per month including attendance at standing committee meetings held biweekly. Hours and volunteer opportunities will increase as the event nears.
Contact: Janet Bunde, Outreach and Advocacy Committee Director, firstname.lastname@example.org
The Membership Committee is looking for members! The Membership Committee is responsible for all aspects relating to membership. Committee members maintain the organizational database, oversee the Mentoring Program, and organize two social events a year. Tasks include: assisting in drafting e-mails, helping with social events, and occasional meetings.
Time Commitment: 3-4 hours/month
The Programming Committee is responsible for all aspects of ART’s monthly meetings, from development to execution. Volunteers are needed for evening and daytime events as well as for planning and logistics. Sitting on the Programming Committee is a great way for ART Members to interact with other repository personnel as well as fellow ART Members.
Programming Development: Time Commitment: 25-30 hours per year, including meetings and events. Responsibilities include: contributing to the development of content; obtaining venues to host events; coordinating with panelists, presenters, and venue hosts; and occasionally handling RSVPs. Development volunteers are required to attend Programming Committee meetings and/or be available for ongoing collaboration via email and telephone. Programming Development volunteers are not required to attend events, but are encouraged to do so to understand process.
Programming Execution: Time Commitment: Flexible – 2-4 hours per Programming Event, with a minimum commitment of 2 Events per year. We are seeking volunteers available for DAY as well as EVENING Programming Events. Responsibilities include: occasionally helping with meeting RSVPs, set up/break down of venue, supporting needs of our host facility, ushering, catering, and general support. Programming Execution volunteers are not required to attend Programming Committee meetings, but are encouraged to do so when possible.
Contact for both positions: Nick Pavlik, Director of the Programming Committee, email@example.com
The Education Committee is responsible for planning workshops throughout the year, as well as organizing and producing the annual symposium during New York Archives Week. The Education Committee is looking for members who are interested in planning events to educate the archives community. Ideally, a committee member is designated as liaison for an event. This year, the symposium will be held on Monday, October 6th, 2014 and the theme is financial archives. The Education Committee is forming a sub-committee specifically for the Symposium and is seeking 2 Co-Chairs.
Website Development Volunteer
ART is redesigning its website (www.nycarchivists.org) and seeking volunteers to assist with this endeavor. Opportunities to volunteer include assisting with website design, website content development, and administering a focus group amongst ART membership. Experience with programming and website management is encouraged but not required. Redesigning the ART website is a great opportunity to enhance ART’s online presence, gain experience in public relations and marketing, and network with the archives community.
Time Commitment: 6-8 hours per month until the redesigned website is launched (date TBD).
Contact: Ryan Anthony Donaldson, Vice-President, firstname.lastname@example.org
What Is an Archive? Website Volunteer
The Outreach Committee is looking for volunteers to design a page on the A.R.T. website to explain to the public what an archive is; who archivists are; and what we do. This is a great opportunity to think about the purpose and significance of our profession--and to turn your elevator speech
into a website!
Time Commitment: 1-2 hours/week.