Archivists Round Table of Metropolitan New York, Inc.
 
 

Volunteer Opportunities

To volunteer, please contact the Board member listed after each position description.  If you have any general questions about volunteering for ART, please contact Anne Petrimoulx, Director of the Membership Committee:  membership@nycarchivists.org.

Editor-in-Chief, Metropolitan Archivist
The Metropolitan Archivist (ISSN 1546-3125) is issued semi-annually to the members of ART. The Metropolitan Archivist consists of Feature Articles; Interviews; Repository Profiles; Exhibition Reviews; Book Reviews & Collections Cited; and the latest News on ART programming from the ART Board and amongst ART's membership. ART seeks an experienced editor to manage Metropolitan Archivist staff and ensure two issues per calendar year (winter and summer) are published according to schedule.
Responsibilities include: Coordinate and manage a staff including all section editors and a graphic designer; set up submissions form and respond to publication inquiries and questions; ensure that each issue is published according to schedule for distribution on ART’s website; maintain all "Permission to Publish" paperwork; organize and facilitate approximately 2-3 staff meetings per calendar year. Previous publication and editorial experience required.
Time Commitment: 50-60 hours per issue; 2 issues per year. This position has a minimum 1 year requirement.
Contact: Please send your resume/CV to Ryan Anthony Donaldson, Director of the Communications Committee, communications@nycarchivists.org


Programming Committee
The Programming Committee is responsible for all aspects of ART’s monthly meetings, from development to execution. Volunteers are needed for evening and daytime events as well as for planning and logistics.  Sitting on the Programming Committee is a great way for ART Members to interact with other repository personnel as well as fellow ART Members.
Programming Development: Time Commitment: 25-30 hours per year, including meetings and events. Responsibilities include: contributing to the development of content; obtaining venues to host events; coordinating with panelists, presenters, and venue hosts; and occasionally handling RSVPs. Development volunteers are required to attend Programming Committee meetings and/or be available for ongoing collaboration via email and telephone.  Programming Development volunteers are not required to attend events, but are encouraged to do so to understand process.
Programming Execution: Time Commitment: Flexible – 2-4 hours per Programming Event, with a minimum commitment of 2 Events per year. We are seeking volunteers available for DAY as well as EVENING Programming Events. Responsibilities include: occasionally helping with meeting RSVPs, set up/break down of venue, supporting needs of our host facility, ushering, catering, and general support. Programming Execution volunteers are not required to attend Programming Committee meetings, but are encouraged to do so when possible.
Contact for both positions: Nick Pavlik, Director of the Programming Committee: programming@nycarchivists.org
Field Day Volunteer
ART is planning an archives field day outreach event in Summer 2013, and the ART Outreach Committee is seeking volunteers to help. The event is designed to connect ART member repositories with the general public and highlight the work of archivists to new audiences. Responsibilities include: Contacting area repositories to describe the event and encourage participation; soliciting prizes and giveaways from repositories, other cultural organizations, and businesses; and promoting the event through announcements, press releases, and social media.
Time Commitment: 4-6 hours per month including attendance at standing committee meetings held once a month. Hours and volunteer opportunities will increase as the event nears.
Contact: Janet Bunde, Outreach and Advocacy Committee Director, community@nycarchivists.org


Disaster Preparedness Volunteer
The Advocacy Committee is looking for volunteers to work with committee members: 1) to draft a plan to disseminate informational flyers with tips on preserving damaged archival materials and personal artifacts and 2) to collect resources to be displayed on a "Disaster Preparedness" page on the ART website. Volunteers do not need to have formal training, but a working knowledge of preservation and conservation resources will be helpful.
Time Commitment: 1-2 hours/week, with more time required to distribute the flyers
Contact: Janet Bunde, Outreach and Advocacy Committee Director, community@nycarchivists.org
Website Development Volunteer
ART is redesigning its website (www.nycarchivists.org) and seeking volunteers to assist with this endeavor. Opportunities to volunteer include assisting with website design, website content development, and administering a focus group amongst ART membership. Experience with programming and website management is encouraged but not required. Redesigning the ART website is a great opportunity to enhance ART’s online presence, gain experience in public relations and marketing, and network with the archives community.
Time Commitment: 6-8 hours per month until the redesigned website is launched (date TBD).
Contact: Ryan Anthony Donaldson, Director of the Communications Committee,
comunications@nycarchivists.org

Symposium Volunteer
The Education Committee is seeking for volunteers to assist committee members with the development of the ART 2013 Archives Week Symposium on Disaster Planning. Tasks include assisting with drafting a call for proposals, reaching out to potential participants, evaluating session proposals and ideas, putting together sessions, helping to draft a program and helping to coordinate logistics and day-of assistance. Interest in disaster and contingency planning is helpful.
Time Commitment: 1-2 hours per week, with potentially more time directly before and during Archives Week
Contact: Karen Murphy, Director of the Education Committee, education@nycarchivists.org
 
 
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