Job Postings

Current Openings

Full Position Descriptions

The Winthrop Group - Digital Archivist Project Position (PT)

(August 26, 2016)

The Winthrop Group has an opening for a qualified Digital Archivist to evaluate and describe electronic records stored in a relational database and to draft a guidelines and operating procedures document. Position is part-time and temporary, and work must be completed by end of 2016.

Position Description

Responsibilities include evaluation of electronic records, preparation of series descriptions, compilation of recommendations, and creation of a document outlining workflows and processes to enable efficient acquisition of born-digital records. The project archivist will collaborate with members of the Winthrop Group team and with client staff, as required, to complete the work.

Qualifications

  • MLS or MA with concentration in Archives, Records Management or Digital Collections
  • Previous experience working with digital assets or electronic records
  • Familiarity with ISAD(G) rules for archival description
  • Excellent attention to detail and ability to multi-task
  • Strong written and oral communication skills

Preferred Qualifications

  • Experience applying retention schedules and security guidelines, and screening documents
  • Proficiency with databases, information architecture, and digital archive workflows
  • Digital Archives Specialist (DAS) certificate from SAA

Compensation

Salary will be commensurate with qualifications and experience.

Contact Information

Please send a resume; a list of no fewer than three references including names, titles, postal and e-mail addresses, and telephone numbers; and a brief writing sample or memo outlining a multi-step workflow or process to David Kay at dkay [at] winthropgroup.com.


American Friends of the Hebrew University - Intern

(August 23, 2016)

American Friends of The Hebrew University is seeking an Archive Cataloging Intern for a challenging and substantive, semester to year-long cataloging internship. Reporting directly to the Direct Mail and Marketing Specialist, and the Content Marketing Manager, this position will entail establishing and developing a photo archive system, inventorying and preserving hundreds (may be low thousands) photos. The project will deal primarily with physical photographs, but also helping to organize digital photographs. The intern will be in charge of digitizing slides, negatives, contact sheets, prints and drawings. The intern will also assist in cataloguing these digital files and inputting metadata. Hours are flexible with a minimum of 14 hours per week.

This is a great opportunity for a library science student interested in the area of fine arts archiving for school credit. This internship provides the chance to enhance skills in organization, multi-tasking, communications and acquire practical experience.

Principle Responsibilities:

Spearhead the arrangement and digitization of a photo archive.

Facilitate the cataloging, centralization and organization of photo and video assets

Assess preservation needs of the collection

Assisting in implementing best practices and setting priorities for collection management, processing, and description of archived items explaining how to archive future pieces

Qualifications and Requirements:

Applicant should be pursuing a degree in Library Sciences, Archival Science or related field. An emphasis on preservation and digital archiving is a plus.

Experience with digital asset management

Self-directed and the demonstrated ability to handle multiple projects at once

Knowledge of archives theory and practice

Knowledge and experience with process of digitizing photographic and video materials, managing digital files, including proper scanning procedures, and basic image editing and correction strongly preferred

Excellent organizational skills with attention to detail and accuracy

Ability to make quick decisions and work well under pressure

Strong communication skills

Art handling and general preservation and collections care knowledge is desirable

Depending on the intern’s interests and professional goals, there may be additional opportunities, including:

Digital projects

Writing opportunities

Intern must be a junior or senior undergraduate or a graduate student. Non-paid, for credit

Project begins the start of the school semester in September.

EEO

AFHU is an equal opportunity employer.

Please use link to apply http://afhu.applytojob.com/apply/yWxBqc/Archivist-Intern?source=TWIT


Storm King Art Center - Part-time Temporary Archivist

(August 23, 2016)

Storm King Art Center (“Storm King”) is seeking a part time temporary archivist to work approximately 20 hours per week on a grant-funded assignment. The assignment will occur in 2016 and 2017 and has the potential to continue on a more regular basis. About Storm King: Located in the Hudson Valley, about an hour north of the George Washington Bridge (New York City), Storm King Art Center is one of the world’s leading sculpture parks. It encompasses over 500 acres of rolling hills, fields, and woodlands that provide space for a collection of more than 100 large-scale sculptures created by some of the most acclaimed artists of our time, including Alexander Calder, Mark di Suvero, Andy Goldsworthy, Maya Lin, Louise Nevelson, Isamu Noguchi, Claes Oldenburg, Richard Serra, David Smith, and Zhang Huan, among many others. Storm King complements the presentation of its collection with special installations and exhibitions, both outdoors and in its Museum Building. It also presents a rich roster of public programs, including guided walks, docent-led tours of the collection, lectures, and concerts. For additional information, visit www.stormkingartcenter.org

Responsibilities:

The archivist will complete phases Two and Three of a three-year project (Phase One has been completed) to assess and improve conditions of, and access to, the enduring records of Storm King Art Center. Storm King’s archives (estimated at 800 cubic feet, and growing) include curatorial, exhibition, and collection files and administrative materials (including Board of Trustee Minutes, and departmental papers, e.g. Development, Membership, Events) as well as rich cache of architectural records and renderings. Collections are located throughout the building and include plans, photographs, and ephemera related to the development of Storm King’s physical site and sculptural collection.

The archivist will

  • Arrange and describe the records, consolidate and weed under Curatorial supervision
  • Assist in crafting and implementing the proposal to consolidate and store the records in a single, climate-controlled, accessible space
  • Create and implement archival finding aids
  • Enhance the presentation and organization of Storm King’s archives
  • Implement and supervise a small-scale internship program or practicum to bring local college students into the archives to assist in preparing finding aids
  • Work closely with the Director/Chief Curator and the Curator
  • Represent Storm King Art Center at regional archival workshops, conferences, and events
  • Work with Development staff to research and write future grant proposals to improve storage of, and access to, the archives

Qualifications

  • Educational and Technical Requirements: Master’s degree in Library Science/Archives Management
  • Two years of experience with archival processing (arrangement, description, rehousing, appraisal) and some preservation
  • Advanced proficiency in Microsoft Office suite and Windows operating systems
  • Familiarity with systems and software needed to manage and process archives and manuscript collections, create electronic finding aids, and possibly to implement ArchiveSpace
  • Familiarity with digitizing, and making collections accessible digitally

Other Qualifications

  • Ability to guide projects and tasks through to completion
  • Ability to work independently
  • Comfortable working with fellow staff, Trustees, Donors, and other visitors
  • Ability to safeguard confidential information and perform with a high level of discretion, professionalism, and integrity
  • Excellent planning and organizational skills
  • Strong interpersonal skills; ability to work well both in a team and individually
  • Excellent verbal and written communications skills
  • Ability to lift 40-pounds unaided
  • Ability to work without climate control in hot or cold indoor spaces

To Apply - please send your cover letter and resume via email to employment@stormkingartcenter.org with “Archivist” in the subject.

Storm King Art Center does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, sexual orientation, gender identity, veteran status, height, weight, pregnancy or marital status in employment or the provision of services and is an equal access/equal opportunity employer.


Barnard Archives and Special Collection - Archives Fellow

(August 17, 2016)

Duration: August, 2016 - October, 2017; 10 hours a week during academic year, 15 hours a week in summer months (June-August)

Compensation: $17/hr

About the positions:

The Barnard Archives and Special Collections offers two fellowships working under the supervision of the Associate Director of Archives and Special Collections and the Digital Archivist. This year, graduate fellows will work primarily on a National Endowment for the Humanities (NEH) project that aims to make accessible historical letters, diaries, and scrapbooks of students at the Seven Siblings Colleges. Funding for these fellowships is partially derived from the portion of the NEH grant allocated to the Barnard Archives and Special Collections.

While working on the NEH project, graduate fellows will assist in planning and executing the digitization of eleven scrapbooks and three diaries produced by a eleven Barnard graduates. The materials range in date from 1892-1913. Together, the materials total approximately 2,400 pages. As part of the digitization work, fellows will create metadata records, assist in developing a strategy for metadata creation of complex objects such as scrapbooks, and perform quality assurance and quality control for the project’s digitized content. The fellows will also collaborate with the Digital Archivist and Barnard Library Instructional Applications Developer to make the digitized content accessible in our Islandora repository and to ingest these materials into the project’s portal site, College Women. Throughout the project, fellows will assist with documentation processes and may perform outreach related to the NEH project including blog posts and posts on social media.

Other duties as assigned may be determined by the fellows in conjunction with the Associate Director and Digital Archivist. It will be the discretion of the fellows, with the support and guidance of the Associate Director and Digital Archivist, to determine what activities within the Archives are interesting areas for them to explore in terms of their own professional development paths.

About the collections and our office:

The Barnard Archives and Special Collections are comprised of over 450 distinct collections. We document the history of the College and collect special collections materials that relate to broader issues of Feminism; Women’s, Sexuality, and Gender Studies.

For the duration of this fellowship, all of our collections will be located in an off-site retrievable storage facility while our Library undergoes an exciting building project. Our offices are accessible to individuals with mobility disabilities. We have bathroom facilities available for all genders. We are open Monday-Friday, 10 AM - 6 PM. While employed at Barnard, you will be given access to the Library’s resources.

To Qualify:

Must be currently enrolled in a graduate-level program in archival management.

Must be available to work weekdays.

Must make commitment to work, on average, 10 hours of work a week during the academic year (with time off for Winter and Spring vacation) and 15 hours of work a week during the summer months, between August 2016 and October 2017.

Knowledge of descriptive standards including MODS, MARC, EAD, and DACS is a plus. Applicants must demonstrate that they have excellent organizational, research, and communication skills. They should have a strong attention to detail and the ability to work independently.

Preference will be given to applicants who have completed introductory coursework in archival principles and practices.

The Barnard Archives and Special Collections highly encourages applicants from groups under-represented in the archives profession to apply.

To Apply:

Apply via the Barnard PeopleAdmin site: https://careers.barnard.edu/postings/2373. The site will require you to upload a cover letter, resume, and references. In your cover letter, please describe your professional interests, why you are interested in working with the Barnard Archives and Special Collections, and what you might like to accomplish or learn during the fellowship. Address your cover letter to Shannon O'Neill and Martha Tenney.

Applications must be received by: September 2, 2016

New York University Libraries - Processing Archivist

(August 15, 2016)

New York University Libraries seeks a skilled and knowledgeable professional to serve as a Processing Archivist. The position is based in the Archival Collections Management Department (ACM) of Knowledge Access and Resource Management Services (KARMS), a unified archival technical services department supporting NYU's archival repositories: Fales Library, Tamiment Library and Robert F. Wagner Labor Archives, and New York University Archives. The Processing Archivist will work as part of a team to provide access and facilitate discovery of archival and special collections in support of research, teaching, and learning in the library. They will primarily accession, process, and describe new and existing collections in the holdings of Fales Library and University Archives.

Reporting to the Librarian for Archival Arrangement and Description, the successful candidate will:

  • Arrange or oversee arrangement of archival records in accordance with accepted archival standards. Describe or oversee description of archival collections according to archival standards in the repository's collections management database and publish EAD-encoded finding aids on the web. Prepare records for export in MARC format to the library's online public access catalog.
  • Accession new collection materials. Faithfully and independently represent administrative, legal, and descriptive information about new materials in collection management systems according to documented standard practices. Provide professional judgment for appraising the ongoing research value of new collections. Assign routine accessioning tasks to graduate students and supervise their work. Stabilize materials and provide description in a timely manner.
  • Ensure completion of collections management and control activities, including collections assessment, stacks maintenance, coordinating preservation and reformatting activities with appropriate library departments, and collecting workflow, use, and other statistics about the collections.
  • Provide expert reference assistance to faculty, students, and external visitors at reference desk (e.g. present archival materials to scholars; provide information on holdings) and via email, telephone, and mail. Participate in unit-wide meetings and planning; other duties as assigned.

New York University Libraries: Libraries at New York University serve the school's 40,000 students and faculty and contain more than 5 million volumes. The Libraries supports NYU's vision to become the first true Global Network University by collaborating and providing services to our 11 global academic centers and our “portal campuses” in Abu Dhabi and Shanghai. New York University Libraries is a member of the Association of Research Libraries, the OCLC Research Library Partnership, and the HathiTrust. The Libraries participates in a variety of consortia and collaborates closely with Columbia University Libraries and the New York Public Library through the Manhattan Research Library Consortium. For the NYU Libraries Mission and Strategic Plan go to http://library.nyu.edu/about/Strategic_Plan.pdf

Job Requirements

Required Education:

Master's degree in US History, Library & Information Science or Archival Studies

Required Experience:

Minimum 2 years of experience in arranging and describing archival collections, preferably in an archive of special collections in an academic or research library setting. Minimum two years of experience in the expert use, maintenance, and support of automated archival collections management systems (Archivist's Toolkit and its successor ArchivesSpace). Minimum 1-2 years of experience in providing excellent reference services for archival collections and knowledge of current reference practice in the field.

Required Skills, Knowledge and Abilities:

Demonstrated expertise in archival theory and practice; minimum of two years of experience applying this expertise in description and processing work, including applying minimal and basic processing strategies; two years of experience showing mastery in the use and application of DACS, ISAD (G), EAD, ISAAR-CPF, EAC-CPF, MODS, METS, MARC, LCSH, LCNA, AACR2, RDA, and other library and archival descriptive and content standards. Knowledge of basic preservation and conservation issues as they relate to archival collections. Knowledge of rights administration and management issues for archival collections. Superior written and verbal communication skills; excellent interpersonal skills, demonstrated ability to work collegially within and across organizations; great attention to detail; demonstrated ability to manage time and tasks and complete projects in a timely manner.

Preferred Skills, Knowledge and Abilities:

Strong working knowledge of EAD and XML, including experience with XML schemas and the use of XML editors and the manipulation of metadata across systems and platforms, highly preferred. Familiarity with current approaches to accessioning and processing and description of born-digital holdings, preferred. Subject expertise in one of the collecting foci of NYUs Special Collections is highly preferred.

NYU's Division of Libraries embraces diversity and is committed to attracting qualified candidates who also embrace and value diversity and inclusivity.

EOE/AA/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity

Apply Here: https://uscareers-nyu.icims.com/jobs/2194/processing-archivist-1/job


Judith Braun Art studio - Intern

(August 15, 2016)

Unpaid Internship, could be used for credit. 
REQUIREMENTS: Commit to one day per week (6 hrs). Applicant should have some experience in archives and records management in an Art Studio setting. Good understanding of formatting digital imagery and handling of a data base. Some skills with taking good photo documentation. Detail and organization minded. Knowledge and interest in the arts and art history. 
RESPONSIBILITIES: 
-Setting up digital Database and beginning the task of entering 40 years of artwork. Most is already in good digital form.
-Handle photo documentation of some early work under my supervision to start. 
-Scanning of early slides.
-Organizing all early slides: what to keep, how to store.
-Help me develop Career Timeline, including events, images, reviews, communications.
-Familiarity with my physical studio storage as well as computer files.


Please send Resume and cover letter to braunjudith@gmail.com

New York Civil Liberties Union - Intern

(August 9, 2016)

Fall Archives Intern

Salary Range: Unpaid, Can Arrange for School Credit

Location: New York Civil Liberties Union, 125 Broad Street, NY, NY

Applications accepted until position is filled

The NYCLU is a statewide organization dedicated to the protection and enhancement of civil liberties and civil rights for all New Yorkers. Fall 2016 archives interns will mainly focus on digitization projects and maintenance of the NYCLU’s permanent onsite collections, as well as assisting in the processing of records boxes, under the supervision of the Archives & Records Manager.

Summary of Position:

The NYCLU is about 4 years into its archives and records management program, the initial phase of which involves processing a backlog of material housed in offsite storage. Much of this material is being transferred to a university archive, where NYCLU records are being opened to researchers for the first time in its approximately 65-year history. As we near the end of processing this backlog, we have appraised certain material to have high historic value that we would like to also maintain copies of onsite.

We are looking for 1-2 interns to help with this phase of the project. Each internship will be custom tailored to the needs of the NYCLU and the skills and interests of the intern. The various duties assigned may involve digitization, cataloging, and general maintenance of the NYLCU’s permanent onsite collections. Interns will gain hands on experience digitizing, weeding, arranging, appraising, cataloging and general processing of archival material. Additionally, interns will be exposed to the records management program and will be asked to occasionally assist with record management tasks. The internship is unpaid, but may be taken for course credit.

Qualifications:

Must be currently enrolled in an MLS/MLIS program, or other graduate program in an archives related field.

Must be able to commit to at least 1 day per week, 10:30-5:00 (Monday-Friday).

Successful applicants should have an interest in archives and records management centers in non-traditional library settings.

Some knowledge of legal documents and/or records management is a plus.

Able to commute to the NYCLU’s main office in lower Manhattan or occasionally a records storage facility in Brooklyn if necessary, and be able to lift heavy records boxes.

HOW TO APPLY

Applicants should email their cover letter and resume to jobs@nyclu.org with “Fall Archival Internship” in the subject heading. Applications will be reviewed until the positions are filled.

The NYCLU is proud to be an affirmative action/equal opportunity employer and encourages all applicants regardless of race, sex, gender identity, age, disability, religion, national origin or sexual orientation. We are committed to having a workforce that reflects the diversity of the population that we serve at all levels within the organization.


Riverside Church NYC - Archival Processing Intern

(August 5, 2016)

The Riverside Church Archives:

Covering 175 years of progressive church history, The Riverside Church Archives serves as the documentary repository for Riverside’s institutional archives, and that of its predecessor churches. Types of materials include photography, moving images, audio recordings, newsletters and other publications, minutes, records of church programs, events, and membership, and senior clergy sermons and papers. The Archives also contains several rare book and manuscript collections, reaching as far back as 1493. The Archives is dedicated to ensuring that Riverside’s history of social justice and action, benevolence, cultural endeavors, and commitment to open and inclusive theological thought and expression is made available for research and kept safe in perpetuity.

Internship Summary:

The Riverside Church Archives is looking for an intern to assist the archivist in the physical management of our collections; and to assist in processing documents and photographs from the WRVR Riverside Radio Collection, 1961-1976. This is an excellent opportunity to learn a variety of skills used in the field and to put these lessons into practice.

Responsibilities:

  • Preparing inventories and entering information in our collection management system.
  • Assist in the arrangement and description of the WRVR Riverside Radio materials so that the materials are available for research.
  • Moving boxes and rehousing materials as needed.
  • Assistance needed in planning workroom and storage spaces.
  • Work with staff to establish and carry out workflow and procedures.

Experience and Educational Requirements:

  • Must be a currently enrolled graduate student in a library and/or archives program;
  • Excellent verbal and written communication skills;
  • Proficient in Microsoft Office (Word and Excel);
  • Extremely organized, detail-oriented;
  • Ability to work independently and ensure work is accomplished in a timely and accurate manner.
  • The ideal candidate will have studied subject matter related to one of the following areas: 20th century American history; library & archives; theology; civil rights; and social justice.

This internship runs through the fall 2016 semester. If interested, please send a resume, cover letter, and references to rmoskowitz@trcnyc.org.

Compensation:

Internships are unpaid and are intended to fulfill course credit requirements.


NYC Department of Transportation - Director of Records Management Initiatives

(August 5, 2016)

Job Description

The Department of Transportation (DOT) seeks an experienced, certified records manager to serve as the Director of Records Management Initiatives.

Key Responsibilities:

1) Function as the aide to senior management in implementing the Mayoral directive regarding modernization of the Agency’s Records Management; 2) Preparing and conducting training of agency staff in Records Management Procedures; 3) Tracking agency’s compliance with Records Management Procedures; 4) Coordinating with the agency’s IT&Telcom unit in maintaining an inventory of electronic databases and web applications used by the agency and giving guidance to IT& Telecom staff on electronic record management requirements; 5) Managing the agency’s transition from paper to electronic records; 6) Managing the processing of records to and from the agency’s offsite records storage facility; 7) Organizing the identification and disposal of records that are at the end of their life-cycle; 8) Working collaboratively with Agency attorneys to execute, track and lift legal holds on records; 9) Updating the agency’s records retention schedule to conform to DORIS directives and evolving agency records requirements ; 10) Developing and updating reports, manuals and presentations.

Minimum Qual Requirements

Qualification Requirements

1. A master's degree from an accredited college in Library Science, Archival Science, American History or Political Science or a related area, plus four years of full-time professional experience in a governmental archives, records management center or library complex, 18 months of which must have been in a supervisory, administrative, consultative, managerial or executive capacity; or

2. Education and/or experience equivalent to "1" above. However, all candidates must have a master's degree and the 18 months supervisory, administrative, consultative, managerial or executive experience as described in "1" above.

Preferred Skills

The following skills are highly desired: 1) Certified Records Manager (CRM). Five years of experience implementing policy and supervising records management in complex organizations that utilize multiple electronic databases and web applications to conduct business. 2) Experience overseeing projects, from inception to completion, to integrate electronic records management systems with business operations. 3) Experience working with digital repositories and/or special collections. Experience with digitization projects and database management systems. 4) Excellent organizational, communication and project management skills with a track record of planning and implementing large projects. 5) Technical skills and knowledge including current metadata schemes and standards relevant to the archival control of digital collections, long- term storage planning and digital asset management systems. 6) Three or more years of supervisory experience.

To Apply

All resumes are to be submitted electronically.

Current City Employees:

Please log into Employee Self Service (ESS) at https://hrb.nycaps.nycnet, follow the Careers link and search for Job ID number 243124.

All other applicants:

Please go to www.nyc.gov/careers/search and search for Job ID Number 243124.

If you do not have access to a personal computer:

Please visit your local public library. Most public libraries have computers available for use.

No phone calls, faxes or personal inquiries permitted.

Only those applicants under consideration will be contacted.

For more information about DOT, visit us at: www.nyc.gov/dot.

Work Location

55 Water St Ny Ny

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

New York State Archives (Buffalo) - Records Management Specialist 3

(August 4, 2016)

The New York State Archives (A program of the New York State Education Department) seeks to fill the position of Archives and Records Management Specialist 3 to serve as a Regional Advisory Officer (RAO) in its Buffalo, NY office.

Interested parties can find the job description, required minimum qualifications, compensation, and information on how to apply by following the link below.

The deadline to apply for this position is August 15.

http://www.oms.nysed.gov/hr/flyers/OCE_985_26215.htm


Anti-Defamation League - Archivist

(August 4, 2016)

PRIMARY FUNCTION

Manage, acquire, preserve and make accessible to users documents and other materials that have historical importance for the Anti-Defamation League, with attention to digital initiatives. Assist in long-term planning for ADL’s archival collection.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Primary

  • Create a strategic plan for the ADL Archives, setting forth long-term goals and short-term initiatives.
  • Identify and evaluate records for preservation and retention, especially those items with research value and/or long-term historical importance.
  • Arrange for the efficient indexing and retrieval of documents, in accord with best professional practices (including maintaining, expanding and improving the archives database).
  • Plan and implement digital projects for efficient management of parts of the archives.
  • Recommend and implement preservation and reclamation techniques for fragile materials.
  • Oversee distribution, consolidation and elimination of archived materials in warehouse.
  • Liaise with warehouse, archival materials suppliers and other vendors, as dictated by daily archival activities and long-term planning needs.
  • Select and provide training for the work of archive interns and volunteers, including quality control for work completed.
  • Conduct training for ADL regional and national staff in sending materials to be archived.
  • Conduct and respond to research requests requiring the use of archival materials.

Secondary

  • Write finding aids for collections of special significance.
  • With the ADL General Counsel, create and maintain retention schedules for differing document classes, researching retention periods if necessary.
  • Collaborate with the Information Technology Department in areas where records management and archives management overlap.
  • Use judgment and discretion in dealing with confidential information and apply professional codes of ethics.

SUPERVISION EXERCISED

Supervise interns and volunteers and oversee the performance of consultants and vendors. Contribute to decisions regarding their selection and evaluation.

QUALIFICATIONS

1. Skills

a. Considerable knowledge of contemporary archival principles and practices.

b. Considerable knowledge of creating and maintaining databases; knowledge of indexing systems and practices.

c. Considerable interpersonal, organizational, planning and project management and oral and written communication skills.

d. Ability to analyze and solve complex problems pertaining to archival methods and procedures.

e. PC and Microsoft Suite proficiency.

f. Knowledge of ADL’s work and interests.

g. Knowledge of library automation software.

h. Some experience with microfilm conversion.

2. Work experience

At least three years’ experience with archives management in positions of increasing responsibility.

3. Education

Prefer Masters in library/information science with specialized graduate-level course work in archives management. Certified Archivist (CA) and/or Certified Records Manager (CEM) certification preferred.

WORK ENVIRONMENT

Flexibility to work additional hours when necessary to complete work assignments.

Ability to lift and carry boxes may be required.

To Apply: Send Resume and Cover Letter to sponnuswamy@adl.org

American Friends of the Hebrew University - Archive Cataloging Intern

(August 4, 2016)

American Friends of The Hebrew University is seeking an Archive Cataloging Intern for a challenging and substantive, semester to year-long cataloging internship. Reporting directly to the Direct Mail and Marketing Specialist, and the Content Marketing Manager, this position will entail establishing and developing a photo archive system, inventorying and preserving hundreds (may be low thousands) photos. The project will deal primarily with physical photographs, but also helping to organize digital photographs. The intern will be in charge of digitizing slides, negatives, contact sheets, prints and drawings. The intern will also assist in cataloguing these digital files and inputting metadata. Working hours are flexible, between 14-20 hours per week.

This is a great opportunity for a library science student interested in the area of fine arts archiving for school credit. This internship provides the chance to enhance skills in organization, multi-tasking, communications and acquire practical experience.

Principle Responsibilities:

  • Spearhead the arrangement and digitization of a photo archive.
  • Facilitate the cataloging, centralization and organization of photo and video assets
  • Assess preservation needs of the collection
  • Assisting in implementing best practices and setting priorities for collection management, processing, and descriptions of archived items explaining how to archive future pieces

Qualifications and Requirements:

  • Applicant should be pursuing a degree in Library Sciences, Archival Science or related field. An emphasis on preservation and digital archiving is a plus.
  • Experience with digital asset management
  • Self-directed and the demonstrated ability to handle multiple projects at once
  • Knowledge of archives theory and practice
  • Knowledge and experience with process of digitizing photographic and video materials, managing digital files, including proper scanning procedures, and basic image editing and correction strongly preferred
  • Excellent organizational skills with attention to detail and accuracy
  • Ability to make quick decisions and work well under pressure
  • Strong communication skills
  • Art handling and general preservation and collections care knowledge is desirable

Depending on the intern’s interests and professional goals, there may be additional opportunities, including:

o Digital projects

o Writing opportunities

Intern must be a junior or senior undergraduate or a graduate student. Non-paid, for credit

Project begins the start of the school semester in September.

To apply, please visit: http://www.afhu.org/careers

EEO

AFHU is an equal opportunity employer.


StoryCorps - Community Archivist

(August 5, 2016)

Community Archivist

Position Overview:

The StoryCorps’ Community Archivist is a critical member of the Recording & Archive Department, which is responsible for overseeing the technical aspects of StoryCorps’ recording process and assuring the integrity and accessibility of StoryCorps’ archive of

over 65,000 born-digital audio interviews.

The Community Archivist takes a lead role in developing, planning, and implementing training sessions for staff and regularly provides individual feedback and support. The Community Archivist is responsible for the transfer and review of interview materials and delivering interview materials to local, regional, and national archive partners.

StoryCorps records, shares, and preserves stories from a diverse range of participants of all background and beliefs, and the Community Archivist will support interdepartmental efforts to ensure StoryCorps’ archive is inclusive of diverse voices. In addition, the Community Archivist will play an essential role as StoryCorps continues to expand public access to the StoryCorps Archive.

Candidates with experience developing and sustaining outreach partnerships with diverse/underserved communities are strongly encouraged to apply.

Essential Duties and Responsibilities:

  • Manage the life cycle of StoryCorps’ digital and physical assets, including born-digital audio and photos, physical paperwork, and electronic databases
  • Create archive and database-specific training curricula and assist in the training of new staff on archival processes
  • Support and evaluate over 25 field staff on archival and recording work through regular written reports that providing essential feedback on data entry and audio and photographic standards
  • Coordinate formation of Community Archives and other content-sharing partnerships with organizations across the country, including assembling and delivering materials, and overseeing the drafting and signing of content-sharing agreements
  • Support the development of the StoryCorps online archive
  • Support StoryCorps’ mission by participating in various organization-wide planning committees and interdepartmental teams
  • Promote the StoryCorps Archive through internal and external events, written publications, and/or conference presentations
  • Perform other duties to support the Recording & Archive department, as assigned

Required:

  • Master’s degree in Library and Information Science or related field; or Bachelor’s degree plus equivalent relevant work experience
  • Experience working in Mac OS platform, as well as proficiency in Microsoft Office Suite
  • Ability to be flexible and adaptable in order to contribute to problem-solving activities
  • Demonstrated ability to function exceptionally in a rapidly growing and fast-paced work environment and deal effectively with numerous simultaneous requirements
  • Ability to work independently as well as collaboratively
  • Strong organizational skills and an impeccable attention to detail
  • Excellent interpersonal, written, and verbal communication skills
  • Belief and interest in the mission of StoryCorps
  • Cultural competence and the ability to work successfully with diverse groups of people

Preferred:

  • 2 years experience processing digital assets and related materials
  • Fluency in written and spoken Spanish (strongly preferred)
  • Experience working with audiovisual materials (strongly preferred)
  • Familiarity with digital audio recording and photography techniques
  • Experience working closely with underserved communities in an outreach capacity
  • Project management experience
  • Demonstrated training experience

Please send your cover letter and resume to employment@storycorps.org and include your last name and the position title in the subject line: for example, “Jones – Community Archivist.” Include your cover letter and resume as attachments titled “YourNameLetter” and “YourNameResume.”

In your cover letter, please tell us how you found out about this opportunity and whether you have applied for a position at StoryCorps in the past.

Application Deadline is Monday, August 15, 2016.

Full posting: http://staging.storycorps.org/jobs/community-archivist/


American Jewish Historical Society - Database Manager

(July 28, 2016)

DATABASE MANAGER

Date: July 28, 2016

Department: Library & Archives

Title: Hebrew Immigrant Aid Society (HIAS) Collection – Database Manager

Schedule: Full Time for up to 18 months from date of hire

FLSA Status: Non-exempt

Supervisor’s Title: Senior Project Archivist

Salary: TBD depending on experience, with benefits

SUMMARY: To develop, manage and implement all phases of a database design project combining streams of data from various sources. This is a one year to 18 month position, part of a larger project to improve access to the archival documents of HIAS. It is funded by a grant from HIAS, at the American Jewish Historical Society in Manhattan. HIAS’s history for over 130 years has been to rescue and resettle immigrants and refugees and access to client files is an important part of their continuing work with these families.

PROJECT GOAL: To combine about 5 data points pulled from the records of thousands of HIAS clients over approximately 45 years into a database accessible on the AJHS and HIAS websites, making it possible to determine whether a record exists for a specific person or family and if so, to point to the location of their paper file.

ESSENTIAL FUNCTIONS (approx. 90%):

Manage the database project, which includes:

- Design the database incorporating various data points, and when needed, work with vendors

(main data sources include OCR’d index cards and data already extracted from an existing

database)

- Oversee cleanup of data from the digitization of the OCR files from heavily used microfilm.

- Determine most economical workflow for the highest percentage of data.

N.B. Success of the project will depend heavily on the data cleanup, conversion, normalization

and/or re-keying as needed.

- Develop a simple web-based front-end, or coordinate with a vendor to do so

Perform other duties as required

ADDITIONAL RESPONSIBILITIES (approx. 10%):

Work collaboratively with colleagues at the American Jewish Historical Society on the HIAS project, and collegial participation as a member of the staff as may occur.

MINIMUM QUALIFICATIONS

Education and Training: Bachelor's Degree and three years of comparable experience as detailed below, or equivalent combination of education and experience.

Work Experience: Three years’ experience in database design and project management experience

Skills and Abilities:

- Relational database design and structure – knowledge and experience required, e.g. knowledge of MySQL and PHP, or comparable tools

- Experience with project management and working independently with vendors

- Prior experience extracting data from digitized index/catalog cards, data

- cleanup/conversion projects with OCR and/or rekeying and normalization (highly desired)

- Strong problem-solving ability ;able to differentiate between perfect and good enough; ability to anticipate problems

- Knowledge and experience designing a front-end search to access the data via the web (desired)

- Experience working in archives and library environment (desired); MLS degree a plus

- Ability to work both independently and collaboratively

- Reliability and accuracy in maintaining records

- Excellent communication skills and good rapport with colleagues. Ability to organize and complete tasks in a reasonable amount of time

WORKING CONDITIONS:

Office environment, standard work week.

Please send resume, salary requirements and cover letter by August 19, 2016 to:

jobs@ajhs.org / Subject: HIAS database manager position


The Andrew W. Mellon Foundation - Intern

(July 28, 2016)

The Andrew W. Mellon Foundation (“Foundation”), a non-profit organization that makes grants in five core program areas (higher education and scholarship in the humanities; arts and cultural heritage; diversity; scholarly communications; and international higher education and strategic projects), seeks an Archives Intern. The Archives Intern will participate in a 4-month, part-time position in the Nathan Marsh Pusey Library.

Position Details:

Working within the Foundation’s library, the intern will gain experience in archival arrangement and description by processing a set of organizational records, and will use tools such as ArchivesSpace to support this work. The intern will also have the opportunity to engage in historical research and to develop educational material for staff outreach. This internship is ideal for the student seeking experience working with archives in a non-profit organization.

Responsibilities

  • Arrange and rehouse a series of the Foundation’s archival files.
  • Compile descriptive grants information and folder lists in Excel to be transferred to ArchivesSpace. As time permits, intern may begin researching/creating descriptive items for Finding Aid in ArchivesSpace.
  • Research historical information related to the Mellon Foundation and its predecessors and prepare documentation for the Foundation’s intranet.
  • Investigate timeline applications, recommend an application, and create an interactive timeline for inclusion on the Foundation’s intranet.
  • Rehouse and describe Foundation photo collections, and assess for possible inclusion in archives.

Qualifications

  • Current or recent library science graduate student, preferably with a specialization in archives.
  • Knowledge of basic archival principles of processing, arranging, and describing collections.
  • Familiarity with basic preservation techniques for archives.
  • Knowledge or interest in philanthropy a plus.
  • Experience with Excel.
  • Related skills: excellent verbal and written communication, attention to detail, strong organizational skills, and the ability to work independently.

The Foundation is an equal opportunity employer that offers a competitive salary and excellent working conditions.

We will consider each response carefully, but only contact those individuals we feel are most qualified for the position.

To Apply:Please send resume and cover letter to ArchiveIntern@mellon.org


American Jewish Joint Distribution Committee - Records Management Intern

(July 27, 2016)

The American Jewish Joint Distribution Committee (JDC), founded in 1914, is the world’s leading Jewish humanitarian organization. Its archives document more than a century of JDC’s global humanitarian efforts and stand as one of the most important repositories in the world for the study of modern Jewish history.

Project:

The JDC Archives offers an internship opportunity in its records management initiative at its global headquarters in New York.

This internship will introduce the candidate to basic records management and archival principles and practices, including the life cycle of JDC’s institutional records, and involve them in all aspects of building out records management policies and procedures.

Responsibilities include working with JDC staff to review and update the record retention schedules for JDC’s New York headquarters and collaborating with the Archives to develop practices to train global JDC personnel in effective implementation procedures.

Qualifications:

  • Candidate must have completed at least one semester of coursework in archives or library science
  • Strong organizational, analytical, and communication skills
  • Self-starter and detail-oriented
  • Interest in records management, archives, information management, or library science
  • Familiarity with 20th-century Jewish history is a plus

All opportunities are unpaid, but may be taken for course credit. Candidates will be supervised by professional archival staff and will have the opportunity to attend staff meetings and workshops. An expected schedule is 12-20 hours per week.

Applications are accepted on a rolling basis. To apply, please send a cover letter and resume to archivesinterns@jdc.org.

To learn more about the JDC Archives, visit our website and find us on Facebook!


American Jewish Joint Distribution Committee - Archives Processing Opportunity

(July 27, 2016)

The JDC Archives is the institutional repository of the American Jewish Joint Distribution Committee (JDC), the world’s leading Jewish humanitarian assistance organization since its founding in 1914. Holding over 3 miles of records documenting JDC’s global rescue, relief, and renewal work in over 90 countries during the past century, the JDC Archives is one of the world’s most significant collections for the study of modern Jewish history.

We seek students who are interested in gaining archival processing experience. The broad geographic and programmatic scope of our institutional records allows us to tailor projects to different interests.

Projects:

  • Arrange, rehouse, and describe unprocessed records of JDC’s activities around the world, including Israel, the Soviet Union, Tunisia, and Yugoslavia, from the past three decades
  • Prepare collections for off-site storage
  • Database cleanup, such as deleting duplicate records and conducting quality control on file names and subject terms
  • Contribute to collections management procedures and documentation
  • Other special projects as they arise

Qualifications:

Proficiency in Word and Excel required. Familiarity with database procedures is recommended. Candidate must have completed at least one semester of coursework in archives or library science. Interest in Jewish history preferred.

All opportunities are unpaid, but may be taken for course credit. Candidates will be supervised by professional archival staff and will have the opportunity to attend staff meetings and workshops. An expected schedule is 12-20 hours per week. Options are available in the NY office located in midtown Manhattan and in our offsite facility in Long Island City.

Applications are accepted on a rolling basis. To apply, please send a cover letter and resume to archivesinterns@jdc.org.

To learn more about the JDC Archives, visit our website and find us on Facebook!


Peter Angelo Simon - Organizing and Archiving in Photographer's Studio

(July 26, 2016)

An established fine art and documentary photographer is looking for help organizing his work of the last 40 years. The archive includes photographs of Muhammad Ali, explorations in color and motion, travels in India, Morocco, and Mozambique, and in-depth studies of renowned artists at work.

The ideal person for this job must be well organized, have a good eye and an interest in photography. Learning is unavoidable in the creative atmosphere of this studio. There are lots of opportunities for exploration and growth as you work alongside the photographer.

Responsibilities incude:

-Organizing physical material such as prints, slides and negatives and studio records.

-Maintaining digital photo files and studio archive logs.

Requirements:

-Knowledge of Mac OS X

-Proficient with Microsoft Word and Excel

-Proficient with Adobe Lightroom and Bridge

This position is available as paid part-time work and/or school credit.

The studio is in Fort Greene, Brooklyn. Hours are flexible.

To apply, send cover letter and resume to psimon1234@earthlink.net

Website: peterangelosimon.net

The Winthrop Group - Assistant Archivist

(July 21, 2016)

ASSISTANT ARCHIVIST (full-time contract position) - New York, NY

The Winthrop Group’s Information & Archival Services Division has an immediate opening for a full-time Assistant Archivist to aid in the processing, cataloging, and preparation of EAD finding aids for the archival records and memorabilia of Congressman Charles B. Rangel.

Congressman Rangel has donated records documenting his 45 years in Congress to The City College of New York.

The Assistant Archivist will report to Winthrop Group's Lead Archivist for The Rangel Archive Project.

Major tasks and responsibilities:

Play an active role in content appraisal, arrangement, description, preservation of the collection.

Ensure long-term preservation of, and access to, the collections by implementing best practices in organization, rehousing, and accurate capture of data and information for finding aids.

Track and receive cartons shipped from and to offsite storage facility.

Assist, as requested, in other related activities, such as exhibit creation, social media development, and/or outreach.

Required qualifications:

MA/MLS with a concentration in Archives Management, with at least one year of processing experience in an archival setting.

Ability to employ basic preservation techniques and proper handling of records and artifacts.

Experience managing data in an electronic spreadsheet.

Commitment to working as a team member, to problem-solving, and accuracy.

Ability to lift boxes and objects weighing up to 40 pounds.

Preferred qualifications:

Experience with Congressional papers and/or collections related to social and political issues.

Knowledge of American political and social history, especially 1970’s to present.

Previous work with confidential information and records.

Compensation:

Salary consistent with experience, plus benefits.

Contract duration:

12 months with possibility of renewal.

To apply:

Please email a cover letter, resume, and three references (including names, titles, postal and email addresses, and telephone numbers) to The Winthrop Group, attention of Kimberly Peach, at kpeach@winthropgroup.com.

The full listing can be found at: http://winthropgroup.com/about/page/career-opportunities.


The Brooklyn Historical Society - Acquisitions Intern

(July 21, 2016)

Brooklyn Historical Society seeks an Acquisitions Intern for the 2016-2017 academic year to assist with the creation of accession records for recent acquisitions; preparation of incoming collections for Collection Committee review/approval; and preparation of the deeds of gift for formal addition to the collections at Brooklyn Historical Society. This is an opportunity to engage in the early stages of archival management with incoming collections, to correspond with donors, and consider intellectual property issues in a research environment prior to processing and access. Intern will gain familiarity with an accessioning as processing approach.

Responsibilities

Under the supervision of Julie May, Managing Director of the Library & Archives, intern will assist with the management of incoming collections from acquisition through processing including:

  • Perform basic rehousing and minimal description or inventorying
  • Modify templated deeds of gifts, taking into consideration the specifics of individual collections and donor specifications
  • Complete the physical and electronic accession record with documentation, collection inventory, and location designation
  • Manage incoming born-digital collections
  • Create finding aids at a minimum processing level of description

Requirements

  • Interns must be available 2 days a week (9:30 am – 5:30 pm)
  • Significant coursework towards the completion of a Masters in Library and Information Science with a specialization in archival studies and completion of an archival description course
  • Demonstrated understanding of archival collections and principles of arrangement and description
  • Familiarity with EAD and DACS; and with the use and application of standardized vocabularies
  • Effective oral and written communication skills; ability to work both independently and as part of a team
  • Strong organization and time-management skills; attention to accuracy and detail
  • Must be able to lift materials weighing up to 40 lbs; to work in a cold setting (60-65° F); and to work in conditions where dust and mold are sometimes encountered

Preferred Qualifications

  • Previous experience working with CMS systems; preferably Archivists’ Toolkit and/or ArchivesSpace
  • Previous experience or knowledge about intellectual property issues in primary and secondary resource collections
  • Knowledge or interest in Brooklyn history

Compensation

This internship is unpaid and intended to fulfill course credit requirements for an internship and practicum. BHS staff ID grants free entrance to museums around New York City.

To Apply

Please email a cover letter and resume to library@brooklynhistory.org with a subject line of Acquisitions Internship [last name]. Applications will be reviewed immediately. No phone calls please.

About Brooklyn Historical Society

Founded in 1863, Brooklyn Historical Society is a nationally-recognized urban history center dedicated to preserving and encouraging the study of Brooklyn's extraordinary and complex history. BHS is a vibrant museum, a world-renowned research library, a cutting-edge education center, and a hub for community dialogue. Located in a landmark 1881 building designed by architect George Browne Post, BHS welcomes both residents and visitors from around the world to learn about Brooklyn’s past, present, and future.

Brooklyn Historical Society is an Equal Opportunity employer

Brooklyn Historical Society is dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, the presence of any mental, physical, or sensory disability, sexual orientation, or any other basis prohibited by federal or state law.

Posting Date

July 20, 2016


Tanya Bonakdar Galley - Associate Director

(July 21, 2016)

Tanya Bonakdar Gallery is seeking organized and efficient candidates for the position of Archivist. Duties include but are not limited to:

- daily maintenance and upkeep of the digital archive, including hi-res and lo-res images, formatting and archiving all images, as well as coordination of photo shoots for new works/exhibitions.

- prepping visual materials for art fairs, both printed and iPads.

- tracking press and maintaining the digital press archive, coordinating with our press contacts, and coordinating all mass email campaigns.

- upkeep of artist's bios and bibliographies.

- rights and reproductions for all gallery artists.

- maintenance and upkeep of gallery's website.

- coordination with IT company for all computer and back-up maintenance, including some on-site support for gallery staff.

Proficiency of Mac operating systems, Adobe Creative Suite (photoshop, inDesign, Acrobat), Filemaker (ArtBase), is crucial. Candidates must have strong computer skills/ general comprehension in order to provide some on site support to gallery staff. The successful candidate must be comfortable working in a fast-paced environment and be extremely organized and detail oriented, with a good work ethic and the ability to multi-task. Prior gallery or museum experience and a background in visual art or art history is strongly preferred.

This position is available immediately; salary is commensurate with experience. Please send resume and cover letter to jobs@tanyabonakdargallery.com. No phone calls, please.


The Chancellor Robert R Livingston Masonic Library - Intern

(July 20, 2016)

The Livingston Library seeks two accomplished graduate students (or recent graduates) for the library’s fall internship program. This is a unique opportunity to intern at a small but active special library. The program runs from September through December with flexible start and end dates. Students must commit to two full days per week, Monday through Friday. The library is open Monday, Wednesday and Friday 8:30-4:30 and Tuesday and Thursday 12 -8pm. This is an unpaid internship that must be taken for school credit.

Students may choose to focus on one or several of the following aspects of librarianship:

-Archives: Students will learn how to process and re-house 19th and 20th century material with the end-goal of producing a finding aid which can be used by the student to exemplify their work in portfolios and job interviews.

-Genealogy: Students will learn how to use a variety of sources for genealogical research, including primary source manuscript material, card catalogs, and electronic databases.

-General Library: Students will have the opportunity to actively participate in daily library activities, including interacting directly with visitors and researchers, stack management, cataloguing, social media and more.

-Digital Projects: Students may choose to help with on-going digitization projects, including digitizing material using state-of-the art scanning equipment, entering metadata, and learning how to organize information in a digital world.

Requirements:

-Currently enrolled in or recently graduated from an MLIS program.

-Interested in genealogy or in pursuing a career in genealogy librarianship

-Ability to work independently

-Ability to lift, bend, and reach boxes or volumes weighing up to 30 pounds

-Well-organized and detail oriented

-Must complete the internship for school credit

-Able to commit to a full semester.

To Apply send Resume and Cover Letter to mea@nymasoniclibrary.org


The Wildlife Conservation Society Library and Archives - Digital Project Archivist

(July 20, 2016)

The Wildlife Conservation Society [WCS] Archives is seeking a highly motivated and energetic individual for a full-time, 12-month Digital Project Archivist grant-funded position beginning September 2016.

Founded in 1895 as the New York Zoological Society [NYZS], WCS is committed to saving wildlife and wild places worldwide. This initiative is carried out through science, global conservation, education, and the management of the world’s largest system of urban wildlife parks, led by the flagship Bronx Zoo. Documenting the history of this work, the WCS Archives includes records related to the Bronx Zoo, the New York Aquarium, international fieldwork projects, and other WCS institutions and activities.

Responsibilities

Under close supervision by WCS Archivists, the Digital Project Archivist will be responsible for accessioning and processing several hundred pieces of digital removable media containing archival materials. The work will include developing forensically sound workflows for acquiring the content from this media. Specific duties will include:

  • Transferring the digital content from the legacy storage media
  • Accessioning the content and processing it for long-term preservation in accordance with existing digital workflows
  • Troubleshooting workflow procedures and developing workarounds, including batch files or scripts, as needed
  • Performing quality control on acquired disk images and on any normalized versions of files created from those images
  • Describing processed collections in ArchivesSpace in accordance with DACS
  • Writing 6 posts highlighting the project work and collections for the WCS Archives blog, Wild Things

Required Qualifications

  • MLIS or similar degree with a concentration in archival studies from an ALA-accredited program, or equivalent graduate degree in Archives.
  • Minimum one year of professional experience with digital archival collections
  • Excellent verbal and written communication skills
  • Demonstrated ability to set priorities and meet strict deadlines
  • Knowledge of the technical requirements for digital preservation including hardware, software, metadata schema and file formats
  • A thorough and up-to-date understanding of format validation and conversion methods as well as data integrity techniques and technologies
  • Knowledge of forensic techniques utilized by the archival or cultural heritage communities for harvesting, managing, and preserving archival and manuscript material
  • Working knowledge of software systems related to library digital imaging, management, access and preservation, specifically, Archivists' Toolkit, ArchivesSpace, Archivematica, and BitCurator
  • Knowledge of standards for archival digital materials: DACS, EAD, MARC, PREMIS, METS, and OAIS

Salary and Benefits

The Digital Project Archivist will be paid $52,000.

WCS offers extensive benefits including 12 holidays, 15 vacation days, and 10 sick days on an annual basis, as well as life insurance, health/dental/vision coverage, and a retirement savings plan.

Application

To apply, please visit http://www.wcs.org/about-us/careers and search for Job Title “Digital Project Archivist.” Applications will be reviewed as they come in, with a final deadline of August 12th.

EOE M/F/V/D


New York University - Assistant Archivist, NYU Libraries

(July 18, 2016)

New York University Libraries seek a skilled and knowledgeable professional for a temporary Assistant Archivist appointment. The appointment term is 2.5-years, ending February 28, 2019. The successful candidate will work as the assistant archivist on a grant project to process, preserve, and digitize three collections documenting early New York history, from the colonial era to the mid-19th century, held in the Fales Library and the Tamiment Library and Wagner Labor Archives. The incumbent will assist with processing the largest of the three collections, under the direction of the Project Archivist. They will also assist the project as a whole, including preparing material for transfer to the conservation lab, and both vendor and in-house digitization facilities.

The position is based in the Archival Collections Management Department (ACM) of Knowledge Access and Resource Management Services (KARMS), a unified archival technical services department supporting NYU’s archival repositories: Fales Library, Tamiment Library and Robert F. Wagner Labor Archives, and New York University Archives.

Under the general supervision of the Project Archivist, the incumbent will:

-Analyze and arrange archival records in accordance with accepted archival standards. Describe archival collections according to archival standards in the repository’s collections management database and publish EAD-encoded finding aids on the web. Identify arrangement and description tasks to be assigned to graduate student workers, and oversee this work when Project Archivist is not present.

-Undertake routine collections management and control activities, including collections assessment, coordinating preservation and reformatting activities with appropriate library departments, and collecting workflow, use, and other statistics about the collections. Identify collection management tasks to be assigned to graduate student workers, and oversee this work when Project Archivist is not present.

-Collaborate with colleagues in the Preservation Department to ensure proper handling and housing for collections. Identify preservation needs and priorities for materials in all formats during processing work and consult with Conservators for recommendations on treatment. Maintain tracking and documentation of flow of material between ACM, Preservation, and digitization queues.

-Collaborate with ACM colleagues to ensure project alignment with departmental goals and initiatives, assist in implementing professional standards and best practices. Participate in unit-wide meetings, and general planning and policy development in the support of ACM strategic directions.

Position Qualifications:

-Required Education: Bachelor’s degree. Progress toward a Master's degree in Library & Information Science from an ALA accredited institution, or in Archival Studies, preferred.

-Required Experience: Zero to two years experience in archival accessioning, arrangement, and description, preferably in an academic or research library.

-Required Knowledge, Skills, and Abilities:

Demonstrated knowledge of archival theory and practice, especially accessioning, processing and description, including minimal and basic processing strategies.

-Demonstrated knowledge of current national data content and structure standards related to the archival control of collection materials, and in the use and application of DACS, EAD, MARC, LCSH, LCNA, AACR2, and other library and archival descriptive and content standards.

-Knowledge of basic preservation and conservation issues as they relate to archival collections. Knowledge of rights administration and management issues for archival collections.

-Superior written and verbal communication skills; excellent interpersonal skills, demonstrated ability to work collegially within and across organizations; great attention to detail; demonstrated ability to manage time and tasks and complete projects in a timely manner. Flexibility and the capacity to thrive in a rapidly changing environment.

Preferred Knowledge, Skills, and Abilities:

-Experience in the use of automated archival collections management systems (Archivists’ Toolkit or

ArchivesSpace), or similar systems.

-Subject expertise in colonial era American history.

New York University Libraries: Libraries at New York University serve the school’s 40,000 students and faculty and contain more than 5 million volumes. The Libraries supports NYU’s vision to become the first true Global Network University by collaborating and providing services to our 11 global academic centers and our first “portal campus”, in NYU Abu Dhabi. New York University Libraries is a member of the Association of Research Libraries, the OCLC Research Library Partnership, and the Digital Library Federation. The Libraries participates in a variety of consortia and collaborates closely with the New-York Historical Society and the Brooklyn Historical Society. For the NYU Libraries Mission and Strategic Plan go to http://library.nyu.edu/about/Strategic_Plan.pdf.

Knowledge Access and Resource Management Services facilitates the teaching, learning, and research endeavors of the Libraries’ user communities through processes and services in program areas that include library acquisitions, serials and electronic resource management, knowledge access design and development, archival collections management, and metadata production and management. In collaboration with our colleagues in Collections and Research Services, Public Services, Libraries IT Services, and Digital Library Technology Services, KARMS has primary leadership responsibility for knowledge access via the Libraries’ dynamic, integrated discovery and access systems. In addition to serving NYU’s central libraries, institute libraries, and global sites, KARMS provides selected services to Research Library Association of South Manhattan member libraries and other affiliated libraries.

Salary/Benefits: Attractive benefits package including tuition remission and generous time off. Salary commensurate with experience and background.

To Apply: To ensure consideration, send resume and letter of application, including the name, address, and telephone number of three references to: Enrique Yanez, Assistant Dean for Human Resources, New York University Libraries, 70 Washington Square South, New York, NY 10012 or via email to libraries.careers@nyu.edu. Applicant review will begin on August 15, 2016; search will remain open until filled.

NYU's Division of Libraries embraces diversity and is committed to attracting qualified candidates who also embrace and value diversity and inclusivity.

NYU is an Equal Opportunity/Affirmative Action/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity Employer.


The Wildlife Conservation Society - Temporary Photo Collection Manager

(July 18, 2016)

The Wildlife Conservation Society (WCS) Photo Services is seeking a highly motivated and organized individual for a part-time, 7-month temporary position (maternity leave hire) beginning October 2016.

Founded in 1895, WCS is committed to saving wildlife and wild places worldwide. This initiative is carried out through science, global conservation, education, and the management of the world’s largest system of urban wildlife parks, led by the flagship Bronx Zoo. WCS Photo Services documents this work through photography and manages and shares these photographic assets for use by WCS staff and external parties.

Responsibilities may include but are not limited to:

  • Organizing and cataloging WCS Photo Collection images on an internal server and in a digital asset management system
  • Facilitating access to the digital asset management system for WCS staff
  • Communicating with the digital asset management vendor regarding updates and changes to the system
  • Fulfilling requests for WCS Photo Collection images, including external licensing requests
  • Managing model releases and freelance photographer agreements
  • Occasionally digitizing historical images
  • Occasionally assisting on photo shoots

Required Qualifications

  • Demonstrated professional experience managing digital images
  • Substantial familiarity with Adobe Photoshop and Adobe Bridge
  • Excellent attention to detail, ability to work both independently and under supervision; excellent verbal and written communication skills; and demonstrated ability to set priorities and meet strict deadlines
  • Bachelor’s degree

Preferred Qualifications

  • Master's degree in Library Science or similar degree
  • Demonstrated experience working with a digital asset management system
  • Familiarity with iView MediaPro
  • Demonstrated professional experience with scanning photographic prints and negatives

Location: Bronx Zoo

Department: Public Affairs

Employment Type: Part-Time

Grade Level: Hourly

Pay Range: $20 per hour

Reports To: Photographer

Schedule: 21 hours per week, between Monday and Friday

Hours: Between hours from 9:00 a.m. and 5:00 p.m.

EOE/ AA/M/F/Vets/Disabled

To apply, please visit the URL below, or search for "Temporary Photo Collections Manager" at http://www.wcs.org/about-us/careers

Brooklyn Historical Society - Archival Processing Intern

(July 16, 2016)

Archival Processing Internship

Brooklyn Historical Society seeks an Archival Processing Intern for the 2016-2017 academic year to assist with the processing of BHS archival collections. Candidates must have taken at least one course in archival concepts, or be enrolled in an archival course during their first semester of the internship to be eligible for the position.

Responsibilities

  • Perform basic rehousing and minimal description or inventorying.
  • Contribute to a finding aid; create additional access points and content guides.
  • Apply basic preservation techniques to archival records, including encapsulating fragile material and rehousing oversized material.
  • Assist with basic collection management, including numbering of folders and boxes.
  • Arrange and describe a related collection, and author a finding aid in Archivist Toolkit.
  • Intern will be expected to contribute to BHS’s blog.

Requirements

  • Interns must be available one day a week (9:00am – 5:00pm) including an hour for lunch.
  • Significant coursework towards the completion of a Masters in Library and Information Science with a specialization in archival studies and completion of an archival description courses.
  • Demonstrated understanding of archival collections and principles of arrangement and description.
  • Effective oral and written communication skills; ability to work both independently and as part of a team.
  • Strong organization and time-management skills; attention to accuracy and detail is essential
  • Ability to bend, reach, and lift boxes or volumes weighing up to 40 lbs.

Preferred Qualifications

  • Previous experience working with CMS and ILS systems
  • Previous archival processing and description experience, including an understanding of pragmatic and efficient processing procedures.
  • Familiarity with EAD and DACS; and with the use and application of standardized vocabularies.
  • Experience in developing local taxonomies.
  • Knowledge or interest in Brooklyn history.

Compensation

Internships are unpaid and are intended to fulfill course credit requirements for internships and practicums. BHS staff ID grants free entrance to museums around New York City.

To Apply

Please email a cover letter and resume to library@brooklynhistory.org with a subject line of Processing Internship [last name]. Applications will be reviewed immediately. No phone calls please.

Anticipated start date is August 29, 2016.

About Brooklyn Historical Society

Founded in 1863, Brooklyn Historical Society is a nationally-recognized urban history center dedicated to preserving and encouraging the study of Brooklyn's extraordinary and complex history. BHS is a vibrant museum, a world-renowned research library, a cutting-edge education center, and a hub for community dialogue. Located in a landmark 1881 building designed by architect George Browne Post, BHS welcomes both residents and visitors from around the world to learn about Brooklyn’s past, present, and future.

Brooklyn Historical Society is an Equal Employment Opportunity employer.

Brooklyn Historical Society is dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, the presence of any mental, physical, or sensory disability, sexual orientation, or any other basis prohibited by federal or state law.

Posting Date

July 15th, 2016


The Barnum Museum - Technical Coordinator

(July 16, 2016)

The Barnum Museum in Bridgeport, CT, seeks an experience Technical Coordinator for a National Endowment for the Humanities grant-funded project to create the P. T. Barnum Digital Collection. Applicants must have relevant experience; this is not an entry-level position. The position is part-time, up to 18 months. The Technical Coordinator will work with staff from both the Museum and the Bridgeport History Center (Bridgeport Public Library), and with a Cataloger/Metadata Specialist also dedicated to the project. Digital surrogates and metadata for approximately 1000 items, ranging from manuscripts and booklets to diverse types of artifacts pertaining to Barnum and his associates, are to be ingested into the Connecticut Digital Archive (CTDA). Photography and scanning will be performed by outside vendors. Technical coordinator will establish protocols, ensure consistency and that quality standards are met, and be responsible for uploading digital objects. For a full description of the position and qualifications, go to http://www.barnum-museum.org/jobopportunities.htm. To apply send a letter of interest and c.v. to John Swing, Assistant Director, at jswing@barnum-museum.org. No phone calls, please.

The Barnum Museum - Cataloger and Metadata Specialist

(July 16, 2016)

The Barnum Museum in Bridgeport, CT, seeks an experienced Cataloger and Metadata Specialist for a National Endowment for the Humanities grant-funded project to create the P. T. Barnum Digital Collection. Applicants must have relevant experience; this is not an entry-level position. The position is part-time, up to 18 months. The Cataloger will work with staff from both the Museum and the Bridgeport History Center (Bridgeport Public Library), and with a Technical Coordinator also dedicated to the project. Approximately 1000 items, ranging from manuscripts and booklets to diverse types of artifacts pertaining to Barnum and his associates, are to be cataloged and the appropriate metadata created for ingest in the Connecticut Digital Archive (CTDA). For a full description of the position and qualifications go to http:// www.barnum-museum.org/jobopportunities.htm. To apply send a letter of interest and c.v. to John Swing, Assistant Director, at jswing@barnum-museum.org. No phone calls, please.

The Brooklyn Historical Society - Oral History Paid Intern

(July 13, 2016)

Brooklyn Historical Society (BHS) is seeking two Oral History Interns for fall 2016 who will assist the Oral History Project Archivist with the processing of BHS’s oral history collections as part of Voices of Generations: Investigating Brooklyn’s Cultural Identity, a project to digitize, process, and make available online ten oral history collections with funding by National Historical Publications and Records Commission (NHPRC) of the United States National Archives and Records Administration.

The paid internship will provide training and hands-on experience in all stages of processing oral histories: research, rights assessment, auditing, transcribing, indexing, online publishing using digital tools, and item-level and collection-level description. In addition, interns will be among the first to access some of BHS's previously unavailable oral history collections that document the diverse histories of Brooklyn.

Candidates must have taken at least one graduate-level course in oral history, public history, or archival concepts; or be enrolled in a similar course the first semester of the internship to be eligible for the position.

Responsibilities

  • Conduct background research on subjects related to collections.
  • Assist with rights-assessment: review release forms and research narrators to update permissions.
  • Audit audio recordings, reformat, review and proofread transcripts, and create index logs of at least two interviews per week.
  • Draft brief biographical and scope and content notes, assign Library of Congress Subject Headings and keywords to interviews, and transcribe metadata.
  • Complete online synchronization of audio recordings to transcripts/indices using Oral History Metadata Synchronizer (OHMS) tool.
  • Assist with completion of finding aids.

Requirements

  • Availability of 2 days a week (9:00am – 5:00pm) including an hour for lunch.
  • Coursework towards the completion of a Masters in Oral History, Public History, or Archival Management.
  • Extremely organized, detail-oriented.
  • Effective oral and written communication skills; command of Adobe Acrobat and Microsoft Office, particularly Excel and Word.
  • Ability to work independently and ensure that work is accomplished in a timely and accurate manner

Preferred Qualifications

  • Fluency in Spanish.
  • Experience with oral history collections or audio digital assets.
  • Experience working with controlled vocabularies and archival arrangement & description.
  • Familiarity with and/or interest in histories of Brooklyn neighborhoods, New York City, immigration, ethnic communities, public health, and/or racial and social justice.
  • Knowledge of oral history best practices.
  • Familiarity with OHMS.
  • Availability to continue through January 2017.

Compensation

Internships are paid and intended to fulfill course credit requirements for internships and practicums.

To Apply: Email a cover letter and resume with a subject line of Oral History Internship [your last name] to library@brooklynhistory.org


Morristown - Morris Township Library - Assistant Archivist II

(July 12, 2016)

The Morristown-Morris Township Library’s North Jersey History and Genealogy Center is hiring a part time archivist. The successful candidate will work 21 hours a week including one weeknight until 9 p.m. and every other Saturday. Please read the job description then if interested submit a cover letter and resume to james.lewis@mainlib.org. I will acknowledge receipt of each resume. I will then only contact candidates that will be interviewed.

NORTH JERSEY HISTORY and GENEALOGY CENTER

Assistant Archivist

Library Assistant II-21 hours

Summary

The Assistant Archivist provides reference services to patrons. Assists the Archivist processing archival collections and performs special projects as directed by the supervisor. This position reports to the Department Head.

Qualifications and Requirements

  • Bachelor or associate degree required. Preferably in history previous library experience is desirable.
  • Special training in history and genealogy very desirable.
  • Good reference interview skills
  • Basic microform reader, printer, scanner, and photocopier troubleshooting
  • Excellent interpersonal, verbal and written communication skills
  • Commitment to providing the best quality customer service to our patrons
  • Computer skills including, but not limited to, the ability to work competently with the Library’s online catalog, databases, email, calendar and Circulation systems
  • Experience with Word, Publisher is preferred; however the ability to learn these skills is also acceptable

Duties

  • Provide reference desk service to patrons in the North Jersey History Center.
  • Research and answer reference inquiries.
  • Assists the Archivist in describing non-book collections, including organizational or personal papers, manuscripts, photographs, or art work.
  • Maintains the vertical files.
  • Maintains the Miscellaneous Manuscripts files
  • Other duties as needed.

All Library employees are expected to be courteous and helpful in their dealings with both fellow staff and the public. Promptness, neatness and regular attendance and the ability to be a self-starter are also important parts of this position. Employees must be able to lift, sort, and shelve library materials as required. Employees must be able to work some nights and weekends.

To Apply: Send Cover Letter and Resume to james.lewis@mainlib.org


The Brooklyn Historical Society - Cataloging Intern

(July 12, 2016)

Cataloging Intern

Description

The Brooklyn Historical Society is seeking a Cataloging Intern for a challenging and substantive, year-long cataloging internship. Reporting directly to the Digital Asset Associate, this position will entail enhancement of archival description using Archivists’ Toolkit and the creation or modification of item-level catalog records using Past Perfect Museum Software. This position will also include writing and publishing blog posts related to the collection as it’s cataloged. While a technical position, it offers a variety of tasks and access to rare materials within a historical museum and research library.

Responsibilities

● Create item-level records using Past Perfect Museum Software

● Modify collection-level record to accommodate digitized materials

● Special projects in support of photographic and archival collections

● Promote the collection through frequent blog posts

Requirements

● Candidate should have significant coursework towards completion of a Masters in Library and Information Science with a concentration in Archival Management, Museum Studies, Cultural Informatics, Digital Humanities, User Experience, or Digital Management for Cultural Heritage or Rare Books and Special Collections in the Digital World.

● Experience handling rare and delicate archival materials preferred

● Familiarity with Archivists’ Toolkit, Wordpress, Past Perfect Museum Software preferred

● Completion of at least one course in archival description required

Compensation

A stipend will be provided for the duration of the internship.

The schedule is one day per week during normal business hours: Monday through Friday, 9am-5pm. Benefits include free admittance to NYC museums.

To Apply

Those with an interest in history, background in digitization, and work experience or formal training in library science/archival management should email a cover letter and resume to library@brooklynhistory.org with a subject line of Cataloging Internship [last name]

Anticipated start date is August 29, 2016

About Brooklyn Historical Society

This opportunity is funded by a grant from Gerry Charitable Trust to digitally preserve and catalog scrapbooks and photographs by Eugene L. Armbruster (1865-1943) that depict scenes from Suffolk County, Nassau County, and Kings County, New York. Armbruster was a Brooklyn-based amateur historian and photographer, publishing several books and pamphlets focusing primarily on the New York City area. Within this collection are approximately 1,440 individual photographs and seventeen scrapbook albums, containing over 4,000 pages. The intern will play an important role in making the materials widely accessible.

Founded in 1863, Brooklyn Historical Society (BHS) is a nationally-recognized urban history center dedicated to preserving and encouraging the study of Brooklyn’s extraordinary and complex history. BHS is a vibrant museum, a world-renowned special collections and archives library, a cutting-edge education center, and a hub for community dialogue. Located in a landmark 1881 building designed by architect George Browne Post, BHS welcomes both borough residents and visitors from around the world to learn about Brooklyn’s past, present, and future.

Brooklyn Historical Society is an Equal Employment Opportunity Employer

The Brooklyn Historical Society is dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, the presence of any mental, physical, or sensory disability, sexual orientation, or any other basis prohibited by federal or state law.


Shaker Museum | Mount Lebanon - Collections Project Manager

(July 11, 2016)

Collections Project Manager

The mission of Shaker Museum | Mount Lebanon is to engage and inspire local, national, and global audiences by telling the story of the American Shakers. In 2004, Shaker Museum | Mount Lebanon became owner and steward of the North Family site at Mount Lebanon Shaker Village, consisting of 10 remaining Shaker buildings on 30 acres, part of the Mount Lebanon Shaker Society National Historic Landmark. The Museum also maintains a campus in Old Chatham, New York, where the collections are stored and the administrative staff is housed. This position will work primarily at the Old Chatham site.

Shaker Museum | Mount Lebanon is seeking a Collections Project Manager who will oversee a 27-month grant-funded project to create a digital catalog of the Museum’s collections, library, and archive. The ideal candidate will have a strong interest in 19th century American history, religious history, and / or the Shakers, and the capacity to learn about the context in which the Museum’s collections were originally created. This person will also have significant collections management experience in a museum setting and strong project management skills. This position reports to the Director of Collections and Research. It is possible that this position will become permanent or be extended at the end of the grant period.

Responsibilities:

  • Hire and oversee a Collections Cataloger
  • Work with staff to migrate from the current collections management database to a new one
  • Work with Collections Cataloger to establish cataloging standards and a cataloging manual
  • Create a work plan for the transcription of approximately 17,000 paper object records into an electronic collections management database, with supplemental original cataloging, and assist with the cataloging
  • Manage the outsourcing of library and archive cataloging to a third party
  • In consultation with the Director of Collections, select objects for new photography, create a shot list, work with a freelance photographer to establish standards, and upload new and existing digital and scanned images to database
  • Develop a working knowledge of the collection
  • Oversee the refinement of the collections management database to meet the specific needs of the collection
  • With the Executive Director, oversee the design and launch of a public online collections website

Qualifications:

  • Strong work ethic, with the ability both to work collaboratively and to take a leadership role
  • Excellent communication skills, both written and verbal
  • A Bachelor’s degree in American history, religious history, art history, or museum studies; Master’s degree strongly preferred
  • Minimum of three years of professional, post-graduate experience working with museum and / or archival collections in a collections management, registration, or related capacity
  • Demonstrated ability to manage complex projects with flexibility, creativity, and a sense of humor
  • Experience with collections management systems required; exposure to Qi preferred
  • Interest in and capacity for curatorial work encouraged

Hours and Benefits:

Position begins October 2016 and runs through December 2018, with the possibility of extension or a permanent position. The position includes a standard healthcare benefit package, and paid vacation, holiday, and sick leave.

Please send resume and cover letter explaining your interest in the position to Lacy Schutz at programs@shakerml.org.

It is the policy of Shaker Museum | Mount Lebanon to provide for equal employment opportunity in and conditions of employment without discrimination based on age, race, creed, color, national origin, gender, sexual orientation, disability, marital status, genetic predisposition or carrier status.


Seton Hall University Libraries - Digital Collections Infrastructure Developer

(July 10, 2016)

Duties and Responsibilities:

Performs advanced technical and creative work essential to the University Libraries collections, services, and digital initiatives. Develop and implement digital library applications across multiple environments and operating platforms, including: tools for library web content management, digital collection repositories, and collection management. The Developer manages technical projects and assures that deadlines are met and deliverables achieved.

Contributes to project development paths and learn new skills as emerging projects require them. The Developer configures, supports and manages library systems that facilitate internal library workflows.

Stays abreast of current and emerging technologies and determines appropriate ways to integrate these technologies into projects involving students and faculty. 

Supervises the work of others, presenting excellent UI designs and workflows to internal and external stakeholders, developing excellent documentation for user guides and system reports. Developing budget recommendations, reviewing expenses against budget, contracting with outside vendors/contractors/consultants.

Required Qualifications:

Bachelor's degree (Technology or other related field) or related experience 1-3 years installing & configuring LAMP apps; HMTL/XML, CSS. Work experience requirement may be met with a combination of: education beyond the bachelor's degree, internships, practicums and professional work experience to include at least one year of web development experience including PHP, MySQL, HTML / CSS, Java.

Strong written and oral communication skills.

Project management skills. 

Desired Qualifications:

Familiarity with institutional repository systems, such as Digital Commons, curation and publishing systems, OMEKA, digital asset management system, CONTENTdm, and collection management software, AT and ArchivesSpace; Experience investigating, implementing, and customizing Open Source software; experience with version control, test-driven development, and continuous integration techniques. Integrated library systems preferred.

Working knowledge of digital library practices, data curation, and data formats, including XML and Dublin Core; Demonstrated knowledge of and experience with long-term digital preservation tools, standards, and best practices; Experience with data migration. Ruby on Rails, Apache, Solr, Lucene, Java, JSON; client and server side scripting.

Familiarity with data formats including XSLT, EAD, MARC. Familiarity with UI frameworks such as Bootstrap.

Experience with system administration. Working knowledge of software version control/code repository systems, preferably Git/Github. Demonstrated desire to learn new scripting languages, techniques, and technology tools. Team leadership. Knowledge of web archiving tools and best practices. Knowledge of semantic web tools and standards.

Master's degree (Technology or other field).

For full job announcement and to apply, see http://jobs.shu.edu/cw/en-us/job/492539/digital-collections-infrastructure-developer

The Pigozzi Collection - Photo Archivist

(June 23, 2016)

Photo Archivist

The Assistant Photo Archivist reports to the Principal Photographer as well as the Archivist and Collections Manager.

Work Schedule: Part time; Flexible schedule, 20 hours per week

Compensation: $30 per hour

Position Summary:

The Assistant Photo Archivist will provide support to the Head Archivist and Collections Manager in the daily management, preservation and organization of a globally accessible and active archive of prints, digital images and videos.

Principle Responsibilities:

. Facilitate the cataloging, centralization and organization of photo and video assets

. Ensure archival data security through facilitating data backups

. The daily management of an active photo and video archive

. Facilitate publication requests with media outlets

. Assist with the planning and implementation of exhibitions

. Assist with the planning and implementation of book projects

. The arrangement and description of a historic family archive of videos and prints

. Spearhead the arrangement and digitization of a color photo archive

. Edit, color correct and oversee production of prints

. Assist with art collection inventory, outgoing loans, photography, condition reporting, and other collection related duties as assigned

Qualifications & Skills:

. Bachelor’s degree

. A minimum of 2-3 years experience working in archives, museum or library special collections, with pictorial collection experience preferred. 


. Self-directed and the demonstrated ability to handle multiple projects at once

. Knowledge of archives theory and practice

. High-level computer skills in editing/digital applications preferred.

. Proficiency in Macintosh Applications, expert experience with Aperture, Lightroom, Filemaker, Finalcut and Photoshop preferred.

. Knowledge and experience with process of digitizing photographic and video materials, managing digital files, including proper scanning procedures, and basic image editing and correction strongly preferred

. Excellent organizational skills with attention to detail and accuracy

. Ability to make quick decisions and work well under pressure.

. Strong communication skills

. Art handling and general preservation and collections care knowledge is desirable

. Must be able to lift/move/maneuver objects up to 40 lbs.

Successful candidates should be comfortable working in a nontraditional environment, be self-starters, knowledgeable in digital archive technology and advancements, and enjoy innovating creative solutions.

For consideration, please submit resume and cover letter to Tasha Seren, Archivist and Collections Manager: tasha@pigozzicollection.com

Application deadline is July 1.


Brooklyn College Library - Archival Intern Beatrice Siegal Collection

(June 16, 2016)

Brooklyn College Archives and Special Collections, Brooklyn, NY

$18/hr, Internship

Brooklyn College, founded in 1930, is one of the oldest of the senior colleges in the CUNY system. The College Library, the most advanced in the CUNY system, is the academic, cultural and technological pulse of the college. Holdings include over 1.3 million print materials, over 68,000 electronic books and journals, and over 300 databases. The Archives is committed to acquiring, preserving, and providing access to the records of enduring value that document the Brooklyn College community and the Borough of Brooklyn, as well as the papers and memorabilia of individuals and alumni who have national and social importance.

The BC Archives is offering a paid internship ($18/hr) to students seeking experience in an academic archive. The internship is open to Library Science students who plan to pursue a career in archival work. The internship will last 150 hours from Sept. 12 to Dec. 12., approximately 10 hours per week, although that is flexible. Interns are required to work during normal business hours – M-F, 9-4:45. Depending on funding and quality of work, there is a possibility of extending the internship.

During this internship, the intern will:

- Process new additions to the Beatrice Siegel collection

- Assess preservation needs of the collection

- Identify materials for possible future digitization

- Report weekly to the Archivist or Associate Archivist on work performed during the week

- Summarize the internship experience in a blog post for the Archives blog.

Depending on the intern’s interests and professional goals, there may be additional opportunities, including:

- Digital projects

- Creation of an exhibit based on the collection

Required qualifications:

- enrollment in a Library Science degree program, with a focus on Archives

- Minimum GPA of 3.0

- Basic understanding of archival principles and practices, including processing a collection

- Ability to lift 30 lbs.

- Ability to work independently

- Commitment to archival ethics

- Ability to protect any confidential information observed during the internship

Desired qualifications:

- Knowledge of digital imaging software

Applications will be accepted until August 1, 2016.

To Apply: Send Resume and Cover Letter to specialcollections@brooklyn.cuny.edu


Brooklyn College Library - Archival Intern William Alfred Collection

(June 16, 2016)

Brooklyn College Archives and Special Collections, Brooklyn, NY

$18/hr, Internship

Brooklyn College, founded in 1930, is one of the oldest of the senior colleges in the CUNY system. The College Library, the most advanced in the CUNY system, is the academic, cultural and technological pulse of the college. Holdings include over 1.3 million print materials, over 68,000 electronic books and journals, and over 300 databases. The Archives is committed to acquiring, preserving, and providing access to the records of enduring value that document the Brooklyn College community and the Borough of Brooklyn, as well as the papers and memorabilia of individuals and alumni who have national and social importance.

The BC Archives is offering a paid internship ($18/hr) to students seeking experience in an academic archive. The internship is open to Library Science students who plan to pursue a career in archival work. The internship will last 150 hours from Sept. 12 to Dec. 12., approximately 10 hours per week, although that is flexible. Interns are required to work during normal business hours – M-F, 9-4:45. Depending on funding and quality of work, there is a possibility of extending the internship.

During this internship, the intern will:

- Evaluate the William A. Alfred collection, determining what sections need reprocessing

- Reprocess sections selected during the evaluation

- Assess preservation needs of the collection

- Identify materials for possible future digitization

- Report weekly to the Archivist or Associate Archivist on work performed during the week

- Summarize the internship experience in a blog post for the Archives blog.

Depending on the intern’s interests and professional goals, there may be additional opportunities, including:

- Digital projects

- Creation of an exhibit based on the collection

Required qualifications:

- enrollment in a Library Science degree program, with a focus on Archives

- Minimum GPA of 3.0

- Basic understanding of archival principles and practices, including processing a collection

- Ability to lift 30 lbs.

- Ability to work independently

- Commitment to archival ethics

- Ability to protect any confidential information observed during the internship

Desired qualifications:

- Knowledge of digital imaging software

Applications will be accepted until August 1, 2016.

To Apply: Send Resume and Cover Letter to specialcollections@brooklyn.cuny.edu


New York Transit Museum - Associate Research Archivist

(June 16, 2016)

Archive Research

The Museum has two archive locations and research centers in addition to the Museum. MTA Agencies and the outside public can make research requests remotely or visit the Archives in person. The Research Archivist Friends of the New York Transit Museum is hiring an Associate Research Archivist to oversee: research requests made by MTA agencies; outside researchers and press; rights and reproduction invoices and contracts; research for exhibits and public programming; and promotion of collections through social media. The New York Transit Museum collects, preserves and presents material relating to the region’s public transportation, past and present, focusing on the agencies of the Metropolitan Transportation Authority and their predecessor companies. Established in 1976, the Transit Museum currently holds a collection of more than will be responsible for:

  • Setting up research appointments and assisting researchers with their requests.
  • Working with Press Aide on image requests to promote the museum.
  • Scanning or digitally transferring, photographing or compiling copies of material requested by researchers.
  • Overseeing rights and reproduction invoices and contracts.
  • Tracking invoices, modifying invoices, payments, and following up with expired contracts.

Curatorial & Collection Research

Curators and Collection staff often require assistance with researching items in the collection for exhibitions and public programs. The Research Archivist will be responsible for:

  • Compiling research as requested by staff.
  • Fact checking and proofreading exhibit scripts.
  • Assisting with putting together material for public programs and assisting in the presentation when asked.

Outreach and Social Media

The Museum is actively promoting the collection through an online collection portal, finding aids and social media sites. The Research Archivist will be responsible for:

  • Creating weekly posts for social media such as Facebook, Twitter, Instagram, and Tumblr promoting the collection and Curatorial activities.
  • Photographing, scanning and recording content to put online.
  • Helping to grow our online collection portal by editing and selecting records for publishing online.
  • Assisting with editing and putting Finding Aids & Pathfinders online.
  • Coming up with new ways to promote the collection online or through public programming.

Other Tasks

  • When asked, assisting with processing incoming collections or installation and removal of exhibits.
  • Participate in the general activities of the Curatorial Department, including the supervision of staff and interns, as may be required.

DESIRED KNOWLEDGE, SKILLS, AND ABILITIES:

  • Knowledge and an interest in New York transportation history
  • Enjoys working with the public
  • Experience and an interest in social media
  • Knowledge of best practices in handling and preservation of archival material
  • Understanding of licensing rights and creating legal contracts
  • A firm understanding of copyright law
  • Able to manage multiple work processes and projects simultaneously
  • Must have advanced computer skills in Microsoft Office, Photoshop, scanning, database management and familiar with Collection Management Systems such as PastPerfect and basic knowledge of digital photography
  • Must be available to work a flexible schedule as needed
  • Excellent written and verbal communication skills
  • Ability to work productively, both independently and in teams
  • Patience and a sense of humor

EDUCATION AND EXPERIENCE:

  • Master’s degree from an accredited college or university in museum studies, library & information studies, archival studies, history or a closely related field, preferred

ABOUT THE TRANSIT MUSEUM:

The New York Transit Museum is the largest museum in the United States devoted to urban public transportation history, and one of the premier institutions of its kind in the world. The Museum explores the development of the greater New York metropolitan region through the presentation of exhibitions, tours, educational programs, and workshops dealing with the cultural, social, and technological history of public transportation. Since its inception 40 years ago, the Museum, housed in a historic 1936 IND subway station in Downtown Brooklyn, has grown in scope and popularity. As custodian and interpreter of the region's extensive public transportation networks, the Museum strives to share, through its public programs, this rich and vibrant history with local, regional, and international audiences. The Research Archivist position is employed by the Museum’s non-profit affiliate, Friends of the New York Transit Museum.

Salary: Commensurate with experience. Benefits package includes health, dental, vision.

Qualified individuals interested in this job opening must apply by e-mail. Resume and cover letter should be sent as .docx or PDF to Desiree Alden-Gonzalez, Acting Collections Manager desiree.alden@nyct.com. Specify subject as Associate Research Archivist Posting.

Friends of the New York Transit Museum is an equal opportunity employer.


The Riverside Church of the City of New York - Archives Project Temp

(June 8, 2016)

Job Summary:

The Riverside Church Archives is looking for a project temp to help inventory approximately 3500–4000 reels of 1/4 inch audio recordings (contained in over 200 boxes), circa early–1950s through the late–1980s. The bulk of the collection is comprised of broadcasts from Riverside’s radio station, WRVR (1961–1976). WRVR’s broadcast history includes theological and religious programming, along with a considerable amount of public affairs programming with discussions involving civil rights, social justice, the Vietnam War, politics, science, literature, and contemporary culture. Classical and popular music programs are well represented in the collection. WRVR was a broadcast leader in jazz programming, and the collection houses many live performances and artist interviews, with jazz musicians such as Woody Herman, Dave Brubeck, and Dizzy Gillespie. There are also recordings of services, sermons, speeches, and events (e.g., disarmament and social justice conferences). Significant religious, political, intellectual, and cultural figures include: Martin Luther King, Jr., Howard Zinn, Chuck Berry, Robert Frost, Jean Cocteau, Indira Gandhi, and Bayard Rustin.

Responsibilities:

  • Prepare an item level inventory of 1/4 inch audio tapes, examining reels/box labels and recording descriptive information.
  • Surface cleaning of boxes.
  • Capture and record metadata according to established practices.
  • Work with staff to establish and carry out workflow and procedures.

Experience and Educational Requirements:

  • Must be a currently enrolled undergraduate or graduate student, recent graduates may also apply;
  • Excellent verbal and written communication skills;
  • Proficient in Microsoft Excel;
  • Extremely organized and detail-oriented;
  • Ability to work independently and ensure work is accomplished in a timely and accurate manner.

The ideal candidate will have studied subject matter related to at least one of the following areas: 20th century American history, library & archives, theology, civil rights, social justice, media studies (audio and/or moving image), American popular music, and literature.

Project begins mid–June and runs through August. If interested, please send a resume, cover letter, and references to: hresources@trcnyc.org.


Canal Street Communications - Archival Intern

(June 7, 2016)

Canal Street Communications Studio is seeking an Archivist Intern for this summer. This is a great opportunity for a library science student interested in the area of fine arts archiving for school credit.

The intern will assist in digitizing performance documentation and other elements in the forms of slides, negatives, contact sheets, prints, and drawings. The intern will also assist in cataloguing these digital files and inputting metadata. Hours are flexible with a minimum of eight hours per week. The intern will work in our Tribeca office.

Projects / Learning Outcomes:

The intern will be supervised by a member of the archive team and receive training on archiving performance documentation. This is a great opportunity to enhance skills in organization, multi-tasking, communications, and acquire practical experience with an artists’ archive.

Qualifications and Requirements:

  • Applicant should be pursuing a degree in Library Sciences or related field. An emphasis on preservation and digital archiving is a plus.
  • Experience with digital asset management
  • Basic experience with Adobe Photoshop, Lightroom, or similar photo editing and library management software.
  • Experience working with antiquated media and SLR photography skills are a plus

Position Type: Internship

Desired Major: Library Science

Salary Level: Unpaid - for credit

Job Function: Digital Archiving

Hours Per Week: 8-16

Contact interns@difficultmusic.com

With CV and cover letter

StoryCorps - Archives Manager

(June 2, 2016)

Associate Manager, Archive

Job Title: Associate Manager, Archive

Department: Programs

Division: Recording & Archive

Location: Brooklyn, NY

Reports To: Director, Recording & Archive

Status: Full-Time, Regular, Exempt

POSITION OVERVIEW

The Archive Associate Manager is a critical member of the Recording & Archive Department, which is responsible for overseeing the technical aspects of StoryCorps’ recording process, for assuring the integrity and accessibility of StoryCorps’ Archive, and for providing regular written feedback and support to StoryCorps staff across departments. The Archive Associate Manager works directly with the Community Engagement and Custom Services department to compile and deliver materials to outreach, radio station, and other content-sharing partners, and actively supports the development of new national and regional archive partnerships. The Archive Associate Manager takes a leading role in developing, planning, and implementing training sessions for both new and existing staff, and works closely with field staff in order to provide individual feedback and support. The Archive Associate Manager ensures that archival processes and department priorities reflect a commitment to diversity, and also supervises one Recording & Archive intern.

StoryCorps records, shares, and preserves stories from a diverse range of American voices — from our Griot Initiative to preserve stories of African Americans, to our Historias Initiative to collect the experiences of Latinos. The Archive Associate Manager will have the opportunity to participate in interdepartmental efforts to ensure StoryCorps’ archive is inclusive of these diverse voices. Candidates with experience working in and developing and sustaining outreach partnerships with diverse/underserved communities are strongly encouraged to apply. Spanish fluency is strongly preferred.

Here’s what you’ll do as a part of our team:

The Associate Manager, Archive will:

Manage several key national archive partnerships for StoryCorps initiatives and projects, including StoryCorps’ partnership with the Benson Collection at the University of Texas

Plan, implement and maintain relationships with local archive partners, including the New York Public Library

Ensure that archival processes and department priorities reflect a commitment to diversity

Support Archive Manager in reviewing and fulfilling research requests

Support Archive Manager in implementing policy changes and updates and/or new materials related to accessibility and/or diversity recommendations.

Support and evaluate over 25 field staff on all aspects of their archival and recording work through regular written reports that providing essential feedback on data entry, and audio and photographic standards

Coordinate formation of Community Archive and other content-sharing partnerships with organizations across the country, including assembling and delivering materials, and overseeing the drafting and signing of content-sharing agreements

Contribute to the development of archival policies and best practices; communicate StoryCorps policies, procedures, and best practices to a wide range of community-based partners

In collaboration with Archive Manager, support the development and documentation of procedures and best practices for recording and archiving StoryCorps interviews

Create archive and database-specific training curricula that respond to the changing needs of staff and organization

Assist in the training of new staff on archival processes, data entry practices, audio recording, and photograph

Organize and perform quality assurance checks on the StoryCorps Archive, including physical and digital interview materials and electronic databases

Deliver interview materials to outreach and radio partners in support of other StoryCorps departments, including Community Engagement, StoryBooth, Mobile, and Development

Promote and support the StoryCorps Archive internally and externally by planning public and intra-organizational events, writing blog posts, and collaborating with the Marketing & Communications department on publicizing the work of the Recording & Archive department

Support StoryCorps’ mission by participating in various organization-wide planning committees and interdepartmental teams

Perform other duties to support the Recording & Archive department, as assigned

Knowledge, Skills, and Qualifications:

Required:

Master’s degree in Library and Information Studies or Archival Studies or related field; or Bachelor’s Degree plus equivalent relevant work experience

Experience working in Mac OS platform, as well as proficiency in Microsoft Office Suite

Demonstrated ability to function exceptionally in a rapidly growing and fast-paced work environment and deal effectively with numerous simultaneous requirements

Ability to work independently as well as collaboratively, in a team-based environment

Strong organizational skills, multi-tasking ability, and impeccable attention to detail

Excellent interpersonal, written, and verbal communication skills

Ability to be flexible and adaptable in order to contribute to problem-solving activities within a growing, changing organization

Belief and interest in the mission of StoryCorps

Cultural competence and the ability to work successfully with diverse groups of people

Preferred:

2 years experience working in a digital archive

Fluency in written and spoken Spanish (strongly preferred)

Experience working in digital media archives (strongly preferred)

Familiarity with digital audio and photography techniques

Experience working with sound recording equipment

Experience working closely with underserved communities in an outreach capacity

If you want to help us change the world, apply today!

Please send your cover letter and resume to employment@storycorps.org and include your last name and the position title in the subject line: for example, “Jones – Associate Manager, Archive.” Include your cover letter and resume as attachments titled “YourNameLetter” and “YourNameResume.” In your cover letter, please tell us how you found out about this opportunity and whether you have applied for a position at StoryCorps in the past.

StoryCorps seeks to hire staff who reflect the diversity of the communities we serve.

All positions at StoryCorps are filled without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, disability, HIV/AIDS status, veteran status or any other characteristic protected by law. All are encouraged to apply.

 © Archivists Round Table of Metropolitan New York, Inc.

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