Job Postings

Current Openings

Full Position Descriptions

Anti-Defamation League - Archives Intern

(December 6, 2016)


Archiving assistance



Responsible for indexing ADL documents to professional standards.

Responsible for efficient arrangement of documents in preparation for storage


Supervision by professional archivist.

This position does not supervise others.



Proficiency with use of office applications, especially Excel

Accuracy in creating consistent indexing essential

Excellent communication skills and ability to work as part of a team.

Work Experience:

Other similar internship experience helpful.

Experience with document indexing and/or cataloging


MLS (Master's degree in library science) candidate or recent graduate

Graduate course work in archiving or cataloging

To Apply: Send Resume and Cover letter to

Preserve Putnam County - Archivist

(December 6, 2016)

Perserve Putnam county A non-prophet 501(c) historical society in Carmel New York is looking for a project archivist to organize and digitize a collection of material relating to Putnam county New York and family history. The work would be 3 to 4 days a week for up to one year. It would include work on the weekends when the president and founder of the society is in Putnam County. All work would be done from Carmel New York. It could be an entry-level position for a recent graduate. The goal would be to create a digital museum and various digital books related to local and family history. Contact George Whipple at or 212-333-7333 Send both Resume and Cover Letter

NYC Department of Records and Information Services - Archivist

(December 5, 2016)

The Department of Records/Municipal Archives seeks a responsible individual to join its team helping to preserve the City’s historical records in the Municipal Archives. Under general supervision, with wide latitude for the exercise of independent judgment or action, the archivist will develop and execute project plans for processing new records and records backlogs; perform research to support agency projects and outside researchers; recruit, train and supervise student employees, interns and volunteers; assist to plan and execute special projects as required; promote the preservation of agency and city records. This position will include moving and lifting heavy over-size cartons and books within and between the Archives headquarters and off-site facilities.

Minimum Qualification Requirements

1. A Master’s degree from an accredited college in Library Science, Archival Science, American History, Political Science, or a related area; or 2. A baccalaureate degree form an accredited college and one year full-time professional experience in archival, records management or library work; or 3. Education and/or experience equivalent to "1" or "2" above. However, all candidates must have the baccalaureate degree from an accredited college.

Preferred Skills

 All candidates must have experience in processing records

 Knowledge of archival theory and best practices.

 Experience developing and executing project

 Supervisory experience

Search for the Job ID # 273392

External Candidates please go to

Current NYC employees please go to



To Apply: Please send Resume and Cover Letter to WCHAU@RECORDS.NYC.GOV

Archdiocese of Hartford - Archivist

(December 5, 2016)

Archdiocese of Hartford

134 Farmington Avenue

Hartford, CT 06105

Candidate Information

The Archdiocese of Hartford is responsible for a geographic territory in Connecticut comprised of Hartford, New Haven and Litchfield counties, with an estimated population of more than 700,000 Roman Catholics. The span of the Archdiocese includes 214 parishes, 56 schools and a large nonprofit social services agency, Catholic Charities, which focuses on the needs of children, the family and the elderly in the community. The Archdiocese of Hartford currently has approximately 213 parish priests, 1,311 full or part-time staff for the schools and 550 employees at Catholic Charities. In addition, the Archdiocese of Hartford currently owns approximately 1,100 buildings, publishes its own monthly newspaper, The Catholic Transcript, and owns and operates an office of radio and television.

The Archdiocese’s Central Service Offices, which are co-located at 134 Farmington Avenue in Hartford and at the St. Thomas Seminary and Conference Center in Bloomfield CT, coordinate and oversee the exercise of administrative duties for the Archdiocese of Hartford and currently employ approximately 119 lay staff. The Central Service Offices staff interacts regularly with all constituents of the Archdiocese of Hartford, including the parishes, schools, clergy, the faithful and the entire Ecumenical community at large.

In October 2013 Bishop Leonard Blair was named Archbishop of the Archdiocese of Hartford and was installed on December 16, 2013.

Strategy and Direction: The Archdiocesan Central Service Offices now seek to strengthen and expand their organizational effectiveness, efficiency and responsiveness to the needs of the parishes, schools, clergy and faithful in the Archdiocese of Hartford. They seek a trained archivist to assist this effort.

Position Title:




Reports To:




The Archivist for the Archdiocese of Hartford will preserve and administer the historic and artistic collections of the Archdiocese of Hartford. The Archivist will appraise and edit permanent records and historically valuable documents, and will direct the safekeeping of archival documents and materials.

Essential Functions:

  • Maintain effective and efficient control in the management of collections and cataloging archives
  • Plan and organize archives by accessing, cataloging, identifying and inventorying of collections
  • Develop and/or update policies and procedures for historic collections for the Chancery archives, as well as for use by other parishes and/or agencies and offices
  • Promote, exhibit, and display items, which are part of the Archdiocesan collection, for public viewing
  • Write and keep documentation and histories on each of the items contained in the collection
  • Assist with or coordinate with Parishes on the transfer of items and/or records
  • Assist with or coordinate with Archdiocesan offices and/or agencies on special programs related to historical materials
  • Prepare a departmental budget for each calendar year in regard to the administration of the department
  • Work closely with the Fiscal Department to facilitate the payment of expenses related to the department
  • Perform other duties and assumes other responsibilities, as assigned

Administrative Responsibilities

  • Maintains good working relationships and effective communications among all Archdiocesan personnel
  • Ability to work closely with the Chancellor to coordinate all aspects of departmental operations
  • Attend all staff and committee meetings, as necessary

Special Skills, Knowledge and/or Abilities

  • Knowledge and experience relating to the administration of temporal goods and archives
  • Solid academic understanding in theology and Roman Catholic traditions
  • Knowledge of collections management, specifically related to historic and artistic collections
  • Knowledge of local church history as well as a working knowledge of the Archdiocese of Hartford

Basic Skills, Knowledge and/or Abilities

Strong proficiency in Microsoft Applications

Must possess excellent analytical skills

Strong knowledge of accounting principles and practices

Must be self-motivated and have the ability to prioritize

Excellent interpersonal communication skills

Ability to present oneself professionally

Excellent record-keeping skills

Ability to work toward and meet project deadlines

Good facilitation skills with ability to conduct presentations and/or meetings

Ability to maintain confidentiality

Ability to adapt to changes in routine or schedule

Demonstrated sensitivity to multicultural parish settings

Educational Requirements:

Qualified candidates must possess a Masters of Library Science with a concentration on Archives Management from an accredited school.

Five or more years of experience working with archival collections; records management theory and practice; or a related field with an emphasis in museum studies, history, anthropology, or art history. Experience working in a religious environment is preferred.

Compensation: $60K

Benefits: Comprehensive health insurance and other plan benefits available at time of interview

Background: Per the safe environment policy of the Archdiocese of Hartford all applicants should expect to have a criminal background check.

Deadline for Application: January 31, 2017

For consideration please email: Arlene McSweeney Ed.D. at with resume.

American Civil Liberties Union - Associate Archivist/Records Center Coordinator

(November 23, 2016)

The Archives Department of the ACLU's National Office in New York City is seeking applicants for the full-time position of Associate Archivist/Records Center Coordinator.


The Archives department is responsible for maintaining in-house archives and liaising with the public archives of the ACLU. The Archives department provides reference services to National and Affiliate staff and lay leadership, develops records management policies for the National office, assists departments in the transfer of inactive records to the New York City Records Center, appraises and prepares permanent records for transfer to public archives and writes retention schedules for all series of active and inactive records in various media formats. The department also surveys the records of the ACLU National offices for eventual transfer to the public archives and provides advice to affiliates on their dealings with archival repositories for their historical records.

The Associate Archivist/Records Center Coordinator is professional who is proficient in best practices of archival and records management. The role is responsible for the day-to-day management of operations for the Archives department as well as the long-term development and implementation of records-related policies, procedures and guidelines regarding digitization, proper document handling, security, and the disposition of records in all formats. This position reports to the Archivist/Records Manager.


A demonstrated commitment to diversity and inclusion within the workplace. A personal approach that values all individuals and respects differences in regards to race, ethnicity, age, gender identity and expression, sexual orientation, religion, ability, and socio-economic circumstance;

Work collaboratively and respectfully toward resolving obstacles and/or conflicts.

Manage the Archives in-house Records Center including circulation, retention and destruction of the archives and inactive records. Maintain the facility. Ensure efficient use of storage space and accessibility of information stored.

Monitor routine operations including handling reference and research requests, conducting secure document destructions and purchasing archival supplies.

Work with the Archivist/Records Manager to monitor monthly payments to vendors, and engage in vendor management to ensure invoices and services are accurate and paid in a timely manner.

Work independently on assigned special projects to improve access to archives and ensure preservation of records in all formats.

Collaborate with the Archivist/Records Manager to develop annual plan and special projects for the department, including setting goals and determining the scope of the projects to be undertaken.

Identify appropriate standards/best practices in archival and records management to be adopted for projects and make recommendations/implement changes as needed.

Liaise with all national staff to carry out records retention and disposition procedures while ensuring best practices are maintained.

Participate in planning and providing regular staff training on archival and records management.

Supervise interns in conjunction with the Archivist/Records Manager. Coordinate the recruitment and hiring of interns.


Master's Degree in American History, Library Studies, or Information Science required.

Minimum of three to five years of experience in an archives or information center required.

Proficiency with basic archival and/or records management principles and practices.

Experience designing and conducting training regarding best practices in archival and records management.

Experience managing/supervising staff.

Knowledge and experience with computer applications in the Microsoft Office suite, digital imaging software, and records or content management systems required.

Must be detail oriented and organized with strong writing and verbal communication skills and exceptional research skills.

Ability to work independently and collaboratively, including some supervisory experience.

Certificate or training in archival and records management preferred.

Ability to lift 35 - 40 pounds.

Commitment to the mission and goals of the ACLU.

Please send a cover letter (with salary requirements): - Reference [ARCH-02/ACLU-W] in the subject line.

American Jewish Joint Distribution Committee - Records Management Opportunity Intern

(November 16, 2016)

The American Jewish Joint Distribution Committee (JDC), founded in 1914, is the world’s leading Jewish humanitarian organization. Its archives document more than a century of JDC’s global humanitarian efforts and stand as one of the most important repositories in the world for the study of modern Jewish history.


The JDC Archives offers an internship opportunity in its records management initiative at its global headquarters in New York.

This internship will introduce the candidate to basic records management and archival principles and practices, including the life cycle of JDC’s institutional records, and involve them in all aspects of building out records management policies and procedures.

Responsibilities include working with JDC staff to review and update the record retention schedules for JDC’s New York headquarters and collaborating with the Archives to develop effective practices to train global JDC personnel in implementation procedures.


  • Must have completed at least one semester of coursework in archives or library science
  • Strong organizational, analytical, and communication skills
  • Self-starter and detail-oriented
  • Interest in records management, archives, information management, or library science
  • Familiarity with 20th-century Jewish history is a plus

All opportunities are unpaid, but may be taken for course credit. Candidates will be supervised by professional staff and will have the opportunity to attend staff meetings and workshops. An expected schedule is 12-20 hours per week.

Applications are accepted on a rolling basis. To apply, please send a cover letter and resume to

American Jewish Joint Distribution Committee - Photo Collection Opportunity Intern

(November 16, 2016)

The American Jewish Joint Distribution Committee (JDC) Archives’ Photo Collection contains over 100,000 images. These photographs offer a rich historical overview of JDC’s relief activities over the past century in 90 countries. More than 60,000 photographs have already been digitally scanned. We seek students for an experiential education opportunity to assist with image cataloguing and preservation. The broad range of countries and topics in our scope of this collection, which encompasses regions and time periods such as postwar Germany, 1950’s North Africa and 1960s-70s Israel, allows us to tailor projects to different interests.

Special projects:

  • Adding to our online database the following photo collections:

o Community life, education and health services provided to Tunisian Jews from the 1950s-70s

o Post-WWII Jewish refugees living in Displaced Persons Camps in Austria and Germany

o Youth and elderly care programs in 1960’s Israel.

o Assorted collections of JDC activities in Jewish communities of Bulgaria, Hungary, India, and many others

  • Preparing unprocessed images documenting JDC activities in 20 countries (1940’s-70’s) with emphases on Israel, France, Germany and Iran for digitization and preservation.

Responsibilities include:

  • Creating metadata and integrating new photographs into cataloguing system.
  • Conducting research and fact-checking to enrich descriptive data for photographs.


Proficiency in Word and Excel required. Familiarity with database procedures is recommended. Preferred candidates will have completed at least one semester of graduate work in archival, museum, or library studies, or art history. The ideal candidate will be detail-oriented and have a basic knowledge of photographic history.

All opportunities are unpaid, but may be taken for course credit. The expected schedule is 12-20 hours per week. Options are available in the NY office located in midtown Manhattan and our offsite facility in Long Island City.

Applications are accepted on a rolling basis. To apply, please send a cover letter and resume to

American Jewish Joint Distribution Committee - Archives Processing Opportunity Intern

(Novemeber 16, 2016)

The JDC Archives is the institutional repository of the American Jewish Joint Distribution Committee (JDC), the world’s leading Jewish humanitarian assistance organization since its founding in 1914. Holding over 3 miles of records documenting JDC’s global rescue, relief, and renewal work in over 90 countries during the past century, the JDC Archives is one of the world’s most significant collections for the study of modern Jewish history.

We seek students who are interested in gaining archival processing experience. The broad geographic and programmatic scope of our institutional records allows us to tailor projects to different interests.


  • Arrange, rehouse, and describe unprocessed records of JDC’s activities around the world, including Israel, the Soviet Union, Tunisia, and Yugoslavia, from the past three decades
  • Prepare collections for off-site storage
  • Database cleanup, such as deleting duplicate records and conducting quality control on file names and subject terms
  • Contribute to collections management procedures and documentation
  • Other special projects as they arise


Proficiency in Word and Excel required. Familiarity with database procedures is recommended. Candidate must have completed at least one semester of coursework in archives or library science. Interest in Jewish history preferred.

All opportunities are unpaid, but may be taken for course credit. Candidates will be supervised by professional staff and will have the opportunity to attend staff meetings and workshops. An expected schedule is 12-20 hours per week. Options are available in the NY office located in midtown Manhattan and in our offsite facility in Long Island City.

Applications are accepted on a rolling basis. To apply, please send a cover letter and resume to

LIFE Photo Archives | Time Inc. - Intern

(November 15, 2016)

Time Inc. (NYSE:TIME) is a leading content company that engages over 150 million consumers every month through our portfolio of premium brands across platforms. Our influential titles include People, Time, Fortune, Sports Illustrated, InStyle, Essence, Wallpaper, and Real Simple.


The LIFE Photo Archives at Time Inc is hiring an enthusiastic and dedicated intern who loves history and visual culture as much as we do. Thousands of images shot for America’s best-selling picture magazine have never seen the light of day (or at least the light of a scanner). Help us scan, describe, and monetize these incredible assets. You’ll also work with us to create inventories, develop exhibitions, and assist researchers. The ideal candidate is available 35 hours a week, writes photo captions quickly and clearly, and has experience with digital asset management systems.


  • Scan original LIFE magazine negatives and/or prints, research and write caption notes, and upload to our various digital platforms and image partners
  • Assist the Archives Manager and Assistant Manager with collections analysis, exhibition preparation, and gallery sales
  • Review and edit existing metadata in our internal archives database
  • Handle any other administrative or research duties, supporting the photo archives staff


  • Strong writing skills and can describe images clearly and succinctly
  • A background in library science, museum studies, or a related field. Graduate students in these disciplines are particularly encouraged to apply
  • Familiarity with digital asset management systems, Photoshop, and Excel
  • The ability to learn new systems and manage multiple assignments
  • Problem solving ability, a self-starter attitude, and a sense of humor


  • Proven: You come with 1-3 years of experience describing historical collections. You have a background in library science, museum studies or a related field or are currently getting a master’s degree in one of these areas.
  • Detail-Oriented Writer: You have impeccable writing skills and can describe photographs – with tags and captions - quickly and clearly.
  • Communicative: You’re indispensable to bosses and teammates for your calm, friendly, and direct approach to communication.

To apply please submit your resume here:

If you have any questions, please contact the Archives Manager at

Chancellor Robert R. Livingston Masonic Library - Digital Technician

(November 14, 2016)

Digital Technician

The Chancellor Robert R Livingston Masonic Library of the Grand Lodge of New York is a special collections library and museum consisting of over 60,000 books, 50,000 artifacts and a substantial trove of archival material. Located in the Grand Lodge of New York, the library attracts researchers from around the world as a premiere destination for research on topics related to Freemasonry.

Summary and Responsibilities:

This is a full time position with benefits.

Digital photography, processing and quality control of cultural heritage collections at the Chancellor Robert R Livingston Masonic Library of the Grand Lodge of New York will be the focus of this position. Major responsibilities include administration of born-digital records, digitization for eventual ebook distribution, maintenance of digital historical records, and the digitization of fragile special collections material. The successful candidate will also perform library duties such as shelving and coverage of the Reading Room as needed and will work with the library’s small staff in a collaborative fashion.


-Recent graduate of MLIS program or student in MLIS program with a concentration in Archives, Records Management or Digital Collections.

- Technical proficiency with SLR digital cameras.

-Experience with digital assets or electronic records, databases, information architecture and/or digital archive workflows.

- Understanding of photographic technical terminology and techniques. Experience working with Adobe Photoshop or other image manipulation software.

-Experience with digitization tools such as the ATIZ bookscanner preferred.

-Strong analytical and problem solving ability.

-Strong organizational, planning, time management and project management skills.

-Strong service orientation, interpersonal, oral and written communication skills.

- Physical requirements include: Ability to lift forty pounds to the waist.

Benefits in Employment with The Chancellor Robert R Livingston Masonic Library:

Full-time employees have vacation and sick leave benefits and are eligible to participate in group life, health, and dental insurance plans. Employees contribute to the cost of their health insurance based on income level and the type of coverage they select.

Application Process: To apply, please send resume, cover letter and three references to Morgan Aronson at by November 30th, 2016.

Helen Frankenthaler Foundation - Intern

(November 10, 2016)

Helen Frankenthaler and the Helen Frankenthaler Foundation:

Helen Frankenthaler (1928-2011), whose career spanned six decades, has long been recognized as one of the great American artists of the twentieth century. She was eminent among the second generation of postwar American abstract painters and is widely credited for playing a pivotal role in the transition from Abstract Expressionism to Color Field painting. Her work is represented in museum collections worldwide and has been the subject of numerous national and international exhibitions and substantial publications. The New York City- based Helen Frankenthaler Foundation, established and endowed by the artist during her lifetime and newly active following the closing of her estate, is dedicated to promoting greater public interest in and understanding of the visual arts. For more information, visit:

Position Description:

The internship at the Helen Frankenthaler Foundation is designed to provide the graduate student with practical work experience in an artist-endowed foundation archives and library. Under the supervision of the archivist, the intern will process collection materials and describe them using ArchivesSpace. The internship may also include creation of metadata for digital objects and entry into our in-house digital asset management system.


The ideal candidate will possess the following:

- Student currently enrolled in an archives studies, library, or history Graduate Degree program;

- Knowledge of archival principles, arrangement and description;

- Familiarity with DACS and with the use of standardized vocabularies;

- Strong research and organizational skills;

- Ability to perform tasks with accuracy and attention to detail;

- Ability to work successfully in a small office environment;

- Proficiency with MS Word and Excel; experience with Filemaker Pro is a plus.

Duration of the position:

Spring semester, 2017. 16-20 hours per week. The internship is located in the Helen Frankenthaler Foundation offices in Chelsea and office hours are between 10am-6pm, Monday-Friday.


The internship is paid $15/hour.

To apply:

Interested students should send a cover letter, resume and contact information for two references to by November 28, 2016.

Joan Mitchell Foundation - Archives Project Assistant

(November 4, 2016)

The Joan Mitchell Archives, a program of the Joan Mitchell Foundation, was established to collect, organize, and preserve primary and secondary source materials related to Joan Mitchell and her work, and to make its collections available to researchers. In addition, the Archives aims to promote an informed and enduring appreciation of Mitchell’s life and work through research support, educational publications, exhibitions, the Foundation’s website, public programming, and other avenues as appropriate.

The Archives team is looking to bring on a Project Assistant, to help further the mission and objectives of the Archives through support of daily operations and planning and/or implementing a range of short and long-term projects.


Scanning and Image Management (approx. 55%)

  • Scan photographic prints and negatives to create high-resolution, publication-ready images; edit in Photoshop as needed
  • Document the process and progress of all scanning work, adhering to standards and best practices and maintaining consistent quality
  • Import digital images into collections management database and enter metadata related to people, subjects, places, and dates
  • Track information about photographers and copyright status when known

Copyright Permissions (approx. 35%)

  • Field copyright permission requests for images of Mitchell’s work. Manage license agreement, approval, review and color correction processes from start to finish
  • Correspond with publishers, scholars, and others regarding image requests. Maintain cordial relations while ensuring that images are printed correctly and captions and credits are correct

Other tasks (approx. 10%)

  • Maintain and regularly update exhibition and bibliographical information on Foundation’s website and database
  • Maintain accurate inventory of Archives library; catalogue and shelve new titles
  • Perform basic archival processing tasks (re-foldering, labeling, etc.) under supervision of Archivist
  • Purchase materials and supplies as needed


  • Experience managing detail-oriented projects start to finish: planning, execution, trouble-shooting and reporting
  • Bachelor’s degree and at least three years’ experience in a professional setting
  • Strong work ethic, and a thorough and detail-oriented approach to all tasks
  • Experience in the physical handling of delicate materials
  • Ability to work both independently and as part of a collaborative team
  • Advanced proficiency with image scanning and editing; experience with Photoshop and a strong visual sensibility
  • Familiarity and ease with Mac based computer systems and FileMaker Pro databases
  • Discretion, tact, pleasant demeanor and professional work style
  • Excellent written and oral communication skills
  • Excellent time management skills
  • Commitment to the Joan Mitchell Foundation's mission, vision, purpose, and core values


The Joan Mitchell Foundation offers an exceptional benefits plan that includes generous paid time off, medical and dental/vision, life/disability coverage, FSA, a 401k match program and the opportunity to chart your own professional course! This is a full-time role, with a duration of 12-months. This role will likely sunset at the end of 2017 but may be extended.

Tell us about you and why you’d like to be a part of our team. Send your cover letter, resume and salary requirements to with the subject line, “Archives Project Assistant.”

New York Parks Department Monument Division - Intern

(November 2, 2016)

Unpaid archival intern position working with the NYC Monuments Collection, 1936-2011. Perform basic rehousing and description, applying basic preservation methods. Contribute to finding aid using Archivist Tool Kit. A Demonstrated knowledge of archival theory and practice essential. Ability to bend, reach and lift boxes weighing up to 40 lbs helpful. Interns must be available 1-2 days per week during normal business hours. Knowledge or interest in Art History and NYC history a plus!

Please email letter of interest/resume to

Historical Society of Putnam County New York - Archivist

(November 1, 2016)

Nonprofit local and family Historical Society of Putnam County New York a 501(c)(3) is looking for a archivist to scan our collections into high-resolution digital media and create various history books and archives.

The position could either be performed in New York City or in Putnam county depending on what is more convenient for the applicant. Recent grads welcome to apply!

Please contact me at 212-333-7333. Email resumes to

Pace Gallery - Intern

(October 24, 2016)

Pace Research & Archives is seeking a part-time paid intern to assist with digitizing paper and photographic materials, creating and editing metadata, loading data into the digital asset management system, and reviewing database records for accuracy.

The internship is available to students enrolled in an accredited Master’s Degree program in Library and Information Science, art history or museum studies. The intern must commit to two full days a week. Candidates should have knowledge of basic archival principles of processing and digitization, be self-motivated and detail-oriented, and must be able to work both independently and with a team.


  • Digitize records according to established protocols
  • Enter data into archival management system
  • Research and record metadata
  • Review for quality control


  • Must be enrolled in an accredited Master’s Degree program in Library and Information Science, art history or museum studies
  • Experience with archival collections processing preferred
  • Strong organizational, analytical, and problem solving skills
  • Ability to work both independently and with other team members
  • Must be able to write and communicate clearly and effectively and meet deadlines
  • Willingness to adapt to changing priorities and circumstances and update project accordingly
  • Strong computer skills, including a working knowledge of Adobe Photoshop

Application Instructions

Interested candidates please submit a cover letter and resume to, subject line: Archive Intern. No phone calls please.

The Pace Gallery is an Equal Opportunity Employer.

NYSHA/ Fenimore Art Museum & The Farmers Museum - Special Collections Librarian Reference and Outreach Coordinator

(October 24, 2016)

Special Collections Librarian: Reference and Outreach Coordinator

The New York State Historical Association, Fenimore Art Museum, and The Farmers’ Museum seek an innovative, outgoing and highly motivated Special Collections Librarian to join the Research Library team. Acting as a concierge of sorts, the Librarian will coordinate all aspects of reference and outreach and connect users with the institutions’ resources in their many formats. The successful candidate will be able to balance internal operations with public service duties while working with diverse collections and audiences. This is a full time, permanent position.

Responsibilities include:

Take a leadership role in developing internal and external library audiences

Oversee occasional staff, including interns and student workers

Acts as liaison to SUNY Oneonta’s Cooperstown Graduate Program staff and students, and Museum departments as assigned

Coordinate all aspects of user experience including:

- onsite research visits

- remote reference questions and in-depth research requests

- coordinate social media activities with institutions’ marketing department

- develop programs and instructional materials to enhance discovery of Library resources

Is an active member of the library team in:

- Collection development and ILL

- Cataloging and archival processing

- Strategic planning

- Policy and procedure evaluation

- Grant opportunity identification, application, and project management

Required Qualifications include:

Masters of Library Science from an ALA accredited program

Demonstrated experience in public service and library programming

Demonstrated experience in project management and coordination

Demonstrated experience working with library special collections and/or museum collections

Understanding of and experience in conducting archival research, and familiarity with a wide variety of primary resources (broadsides, maps, archives, oral histories, prints, photographs, museum objects, etc.)

Desired qualifications:

Passion for American history, Academic and Folk Art, material culture

Experience with MARC format and current metadata standards

Familiarity with EOS.Web or similar ILS software and OCLC Connexion

Experience with museum collection databases

To apply, please email your cover letter and resume to Jess Zinger, HR Coordinator at Alternatively, applications may be mailed to Human Resources, PO Box 800, Cooperstown, NY 13326.

Newark Public Library - Education Outreach Archivist

(October 20, 2016)

The Newark Public Library is accepting applications for an Education Outreach Specialist based at our Main Library. We are seeking a librarian or educator who loves to work with young people, their families, and teachers. The candidate will be responsible for the planning and execution of a 1 1/2 year grant-funded educational outreach program to engage young people with local history resources. The position will emphasize building relationships with local schools, community agencies, and mentoring organizations and connecting them with Newark’s libraries. Travel to schools and branch libraries is required.

Duties will include but are not limited to:

  • Developing lesson plans, learning aids, and a family literacy curriculum based on themes from digitized historical collections in partnership with Newark schools
  • Designing engaging programs and activities for young people and their families to facilitate a love of reading and learning
  • Familiarizing children and their families with the Library’s resources and fostering an interest in the history of their communities
  • Planning and providing enriching outreach activities to schools and community organizations: coordinating and scheduling visits to schools to deliver programs
  • Maintaining awareness of NJ state educational standards and initiatives as related to early childhood, elementary, and high school education, and family literacy
  • Establishing and maintaining effective relationships with schools and communicating with teachers and administrators
  • Representing the library at school and community events
  • Participating in special projects and performing other work as assigned
  • Data collection and grant reporting/evaluating results

REQUIREMENTS: A Master's degree in Library or Information Sciences and a New Jersey Professional Librarian’s Certificate with coursework in education or a teaching degree. The successful candidate will have experience with previous lesson plan/curriculum development; working with children; and knowledge of child development and early literacy skills; and an interest in history. Must possess excellent verbal and written communication skills, the ability to present ideas effectively and to maintain relationships with educational partners, and strong computer and technology skills.

SCHEDULE AND SALARY: The grant-funded position is part-time, averaging 20 hours per week, with a maximum of 25 hours per week. This is a contract position which does not include benefits and is anticipated to conclude in July 2018. Salary is $30 per hour.

TO APPLY: Please send a cover letter expressing your interest in the position, resume, a lesson plan or writing sample, and three references to Heidi Cramer, Assistant Director for Public Services, The Newark Public Library at Application deadline is October 28, 2016.

Only candidates selected for an interview will be contacted.

Colgate University - Temporary Processing Archivist

(October 20, 2016)

Colgate University has a position opening for a Temporary Processing Archivist, with a term appointment through December 2019. The job description and qualifications can be viewed here: One of the key responsibilities of this position will be to address the backlog of unprocessed collections in the University Archives, with a particular focus on audiovisual materials.

Brooklyn Academy of Music - Archives Intern

(October 19, 2016)

BAM Archives is looking to hire an graduate student intern. The work includes processing and cataloging internal administrative papers from 1965-2005. The candidate should be able to make a firm 20 hour a week commitment through Fall 2016 &/or Winter 2016. BAM programming subject knowledge and/or familiarity with Collective Access cataloging a plus. As a bonus, BAM has some great perks (free shows and movies). The BAM Archives is located in Crown Heights, Brooklyn. Self-directed, detail-oriented students encouraged to send applications to Louie Fleck, BAM Hamm Archives Manager,

Merce Cunningham Trust - Audiovisual Archives Consultant

(October 17, 2016)

Merce Cunningham Media Archive: Provides reference assistance for curators, scholars and Trust staff. Catalogs and ingests new acquisitions. Transcodes access copies as needed.

Candidate should have a knowledge of digital assets management software (preferably Final Cut Server), Adobe Creative Suite, Excel, Mac computers. Should be a self starter with an attention for detail. Knowledge of modern dance, post-war artists and avant garde music composition a plus.

URL for full job description:

To Apply please send resumes to

LIM College - Archivist/Librarian

(October 15, 2016)

LIM College - Where Business Meets Fashion is currently seeking candidates for the position of Archivist/Librarian.


LIM College educates students for success in the global business of fashion and its many related industries. Located in midtown Manhattan - the fashion capital of the world - and devoted exclusively to the study of business and fashion, LIM College fosters a unique connection between real-world experience and academic study in business principles. Undergraduate students may major in Fashion Merchandising, International Business, Management, Marketing or Visual Merchandising. At the graduate level, LIM College offers an MBA program as well as MPS programs in Fashion Marketing, Fashion Merchandising & Retail Management, Global Fashion Supply Chain Management, and Visual Merchandising.

The Archivist/Librarian is responsible for maintaining the College's archive and library related duties as determined by the Director of Library Services. This position includes working evenings and weekends.



  • Developing policies and procedures regarding the archives
  • Processing and describing LIM College's archives
  • Identifying materials relevant to the college's history
  • Placing materials in appropriate archival housing
  • Writing and updating finding aids
  • Identifying items in need of conservation
  • Performing or overseeing the conservation processes
  • Assisting patrons with research that relates to the archives
  • Planning and implementing digitization of archive materials
  • Collaborating with other departments, particularly Institutional Advancement, by using archival materials to create LIM College-themed presentations
  • Staying abreast of archive and library trends through participation in local and national associations
  • Supervising work of library student workers
  • Analyzing patron requests to determine needed information and assisting in locating that information.
  • Teaching patrons to search for information using research databases and other information sources.
  • Teaching library information classes.
  • Keeping statistics related to teaching information literacy classes.
  • Checking books in and out of the library using the SIRSI library system.
  • Explaining the use of library facilities, equipment and services.
  • Offering and relating information about library policies.
  • Assembling and arranging materials for displays.
  • Keeping records of all library transactions.
  • Assisting students with copy machines and printers.
  • Weeding books, magazines and newspapers as needed.
  • Responding to patron complaints and taking action as necessary.
  • Compiling lists of new materials, such as books, periodicals and DVDs as needed.
  • Assisting in Open House programs as needed.

REQUIREMENTS: The person selected will have the following qualifications:

Minimum Required Qualifications:

  • A master's degree in Library Science with a concentration in archive studies is required
  • Candidates must have knowledge of all archive requirements and standards
  • At least two (2) years archive and general library experience

Apply Here:

The Cooper Union - Project Manager, Student Work Collections

(October 7, 2016)

SUPERVISOR: Steven Hillyer, Director

The Irwin S. Chanin School of Architecture Archive

SCHEDULE: Full-time (35 hour week), grant-funded, temporary position from November, 2016 – October, 2017, with a one year extension pending additional funding.

PROJECT: The goals of this project are to significantly improve stewardship of and access to the Student Work Collection, a photographic archive of student coursework representing more than eight decades of evolving architectural pedagogy at The Cooper Union. Project activities will focus on refoldering, cataloging at the item-level, and digitizing nearly 3,000 projects by over 1,000 students from the 1930s - 2006.

RESPONSIBILITIES: The Project Manager, working under the guidance of the Archive’s Director, will be responsible for day-to-day project management and implementation as noted below:

  • Standards: review, with the Director, Collections Assistant, and a Consulting Archivist, existing project standards, protocols, workflows, and quality control measures for archival processing and digitization; based on their feedback, finalize standards and compile them into a comprehensive project manual.
  • Reporting: prepare progress reports tracking the project’s schedule, deliverables, and budget, for weekly meetings with the Director and project staff; compile quarterly assessments (including mid-term and final assessments) for review by the Director, Associate Dean and Dean; draft all project reports as required by funders.
  • Processing: oversee and conduct archival processing, with the Collections Assistant, of audio media and 5 l.f. of early photographic material.
  • Cataloging: oversee and conduct item-level cataloging of the collection’s photographic prints, negatives, and transparencies (110 l.f.).
  • Digitization: oversee and conduct on-site creation of master digital files and access derivates for photographic and text material; coordinate off-site digitization of audio media and large format images; ensure the proper creation of technical and preservation metadata using JHOVE, Archivematica and other appropriate tools.
  • Platform Customization: coordinate user-interface customization of the project’s CollectiveAccess platform with the Director and platform consultants (Whirl-i-Gig).
  • Migration: coordinate migration of descriptive data and access derivative files into the project’s CollectiveAccess platform.
  • Discovery Tools: author a folder-level finding aid and a collection-level MARC21 record using ArchivesSpace; submit discovery tools to relevant bibliographic utilities.

QUALIFICATIONS: Required – a Masters in Library Science (MLS) or equivalent degree; prior experience digitizing archival collections for web-based public access; experience with item-level cataloging and metadata (descriptive, technical, preservation) creation; experience authoring discovery tools (MARC records and EAD finding aids); a high level of interpersonal skills and professionalism in dealing with faculty, students, staff, and the general public; proficiency with basic computer skills (Microsoft Office, Adobe Creative Suite, FileMaker Pro).

Preferred – familiarity with ArchivesSpace, Archivematica, JHOVE, and other appropriate archival software; familiarity with an academic environment; prior experience with, knowledge of, or a strong interest in architecture and design.

To Apply: Please send Reume and cover letter to

The Frick Collection - Associate Archivist and Lead Digital Archivist

(September 29, 2016)

Associate Archivist and Lead Digital Archivist

Position Type: Full time

Post Date: September 29, 2016


The Frick Collection is an art museum consisting of more than 1,100 works of art from the thirteenth to the nineteenth century, displayed in the intimate surroundings of the former home of Henry Clay Frick. The residence, with its furnishings and works of art, has been open to the public since 1935. The Frick Art Reference Library is an internationally-recognized research library that serves as one of the most complete resources for the study of Western art. Founded in 1920, the Library today holds more than one million study photographs, 285,000 books, 80,000 auction catalogs, and 2,250 periodical titles. It is open to interested individuals from all over the world.

Summary and Responsibilities

Major job responsibilities include administration of our born-digital institutional records preservation program, development and implementation of policies and procedures for the stewardship of born-digital institutional records, and managing software and storage solutions needed to preserve and provide access to digital records. Participate in the management of the institutional records management program, including meetings with records holders and regular review of records schedules. Accession and process institutional records and manuscript collections, prepare access tools such as finding aids and catalog records, and create and edit metadata. Respond to reference inquiries. Improve visibility of and access to collections through digital initiatives and collaborative platforms. Participate in the rotation of coverage in the Library’s Reading Room, and represent the department at professional and institutional meetings and activities as necessary. This position interacts frequently with the institution’s Technology and Digital Media Department and Digital Lab, and participates in activities of the Social Media Committee.


MLS or MA with concentration in Archives, Records Management or Digital Collections. Experience working with digital assets or electronic records, databases, information architecture and digital archive workflows. Experience with ArchivesSpace and Preservica preferred. Knowledge of best practices and policy development associated with electronic records as demonstrated by achievement of the Digital Archives Specialist certificate from the Society of American Archivists or other training specifically geared towards management of electronic and digital assets. Experience processing archival collections and creating finding aids and MARC records. Excellent oral, written, and interpersonal communication skills. Physical requirements include: Ability to lift forty pounds to the waist.

Benefits in Employment with The Frick Collection

Full-time employees are eligible to participate in group life, health, and dental insurance plans. Employees contribute to the cost of their health insurance based on income level and the type of coverage they select. Other benefits include Short and Long Term Disability insurance, employee contributed tax deferred annuity, flexible spending plans for health, dependent care and commuting costs, defined benefit pension, 13 holidays, accrual of 12 vacation days the first year of employment (25 days subsequent years). All employees of the Frick Collection may access free or discounted admission to most of New York’s finest museums. Additionally, we provide employees and volunteers with an extremely affordable lunch in our employee dining room and a discount on Museum Shop purchases. The Frick Collection offers a beautiful and pleasant work setting and an excellent opportunity to appreciate some of the world’s finest works of art.

Application Process

To apply, please send resume with salary requirements to:

Chief, Archives and Records Management

The Frick Collection

1 East 70th Street

New York, NY 10021

Fax: 212-861-7347

Email to (link sends e-mail)

No phone calls please.

Equal Employment Opportunity has been, and will continue to be, a fundamental principal at The Collection, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, national origin, age, marital status, alienage or citizenship status, sexual orientation, disability, pregnancy, military status, creed, genetic predisposition or carrier status or any other protected characteristic as established by law. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. This description shall not be construed as a contract of any sort for a specific period of employment.

If you are interested in any of the positions, please send your résumé, a cover letter indicating the position for which you are applying, and salary requirements to the appropriate person listed in the announcement, or follow the instructions in the job posting.

The Frick Collection and the Frick Art Reference Library receive many inquiries about employment. Unfortunately, we are not able to respond to all of them. If your skills and qualifications match our needs we will contact you for an interview; if not, we will keep your résumé on file for one year and contact you if an appropriate position becomes available. Thank you for your interest in employment with The Frick Collection and the Frick Art Reference Library.

The Frick Collection is an Equal Opportunity Employer. The Collection does not discriminate because of race, color, religion, sex, national origin, age, marital status, alienage or citizenship status, sexual orientation, disability, pregnancy, military status, creed, genetic predisposition or carrier status, or any other protected characteristic as established by law. Qualified candidates of diverse ethnic and racial backgrounds are encouraged to apply for vacant positions at all levels. This description shall not be construed as a contract of any sort for a specific period of employment.

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