Job Postings

Current Openings

Full Position Descriptions

New York Transit Museum - Archives Technician

(September 28, 2016)

POSTING DATE: September 28, 2016

JOB TITLE: Archive Technician

POSITIONS AVAILABLE: 2 (Full Time-Temporary)

LENGTH OF POSITION: 30 weeks (approx. November 2016 – May 2017)

HOURS OF WORK: 9:00 AM – 5:00 PM Monday – Friday - Flexible schedule as required

SUMMARY:

Friends of the New York Transit Museum is hiring two Archive Technician positions for a processing grant project under the Local Government and Records Management Improvement Fund (LGRMIF). The Archives has recently acquired a large collection of photographs dating from 1980-2004 from the New York City Transit Photographic Unit. The processing of this collection will include identification of content, re-housing photographic material, assigning unique object ID numbers, interfiling into appropriate series and subseries groupings, updating the collection finding aid, and moving negatives to the Transit Museum’s cold storage unit.

The New York Transit Museum collects, preserves, and presents material relating to the region’s public transportation, past and present, focusing on the agencies of the Metropolitan Transportation Authority and their predecessor companies. Established in 1976, the Transit Museum currently holds a collection of more than 4,300 cubic feet of historical records and approximately 8,000 artifacts, including historical vehicles.

QUALIFICATIONS AND REQUIREMENTS

  • The Archive Technician should have or be working towards a Master’s degree in museum studies, library & information science, archival studies, history or a closely related field.
  • Experience working with archival, photographic, and/or museum collections
  • Skilled in processing, cataloging and creating finding aids
  • Knowledge of best practices in handling and preservation of archival material
  • Computer skills in Microsoft Office, Photoshop, and familiarity with Collection Management Systems, preferably PastPerfect
  • Knowledge and an interest in New York history, preferably transportation history
  • Excellent interpersonal, written, and verbal communication skills
  • Ability to work productively, both independently and in teams
  • Strong organizational skills, multi-tasking ability, and impeccable attention to detail

ABOUT THE TRANSIT MUSEUM:

The New York Transit Museum is the largest museum in the United States devoted to urban public transportation history, and one of the premier institutions of its kind in the world. The Museum explores the development of the greater New York metropolitan region through the presentation of exhibitions, tours, educational programs, and workshops dealing with the cultural, social, and technological history of public transportation. Since its inception 40 years ago, the Museum, housed in a historic 1936 IND subway station in Downtown Brooklyn, has grown in scope and popularity. As custodian and interpreter of the region's extensive public transportation networks, the Museum strives to share, through its public programs, this rich and vibrant history with local, regional, and international audiences.

Salary and Project Timeline: The position will be 37.5 hours per week at $20/hour for 30 weeks, from approximately November 2016 through May 2017.

Application:

Qualified individuals interested in this job opening must apply by e-mail. Resume and cover letter should be sent as .doc or PDF to Desiree Alden-Gonzalez, Acting Collections Manager: desiree.alden@nyct.com. Specify subject as Archive Technician Posting. Due to high volume of applicants, only those who qualify for an interview will be contacted.

Submission Deadline: October 12, 2016

Friends of the New York Transit Museum is an equal opportunity employer.


Emerson College - Head of Archives and Special Collection

(September 19, 2016)

Head of Archives and Special Collections is responsible for all aspects of archival administration of the College Archives, Special Collections, and American Comedy Archives. They provide leadership and vision for the department and oversee all activities including collection development, access and preservation; reference, outreach, and instruction; and records management. The Head is actively involved in donor cultivation, grant writing, and fundraising.

For more details on the job submission and for instructions on how to apply please follow the link below:

https://emerson.peopleadmin.com/postings/12780


New York University - Project Processing Archivist I

(September 19, 2016)

New York University Libraries seeks a skilled and knowledgeable professional for a temporary Archivist appointment. The appointment term is three years. The position is based in the Archival Collections Management Department (ACM) of Knowledge Access and Resource Management Services (KARMS), a unified archival technical services department supporting NYU's archival repositories: Fales Library, Tamiment Library and Robert F. Wagner Labor Archives, and New York University Archives. The position will serve as processing archivist on an institution-wide archival survey project, working as part of a team to provide access and facilitate discovery of archival and special collections in support of research, teaching, and learning in the library. The incumbent will help to plan and implement the survey project as an integral part of the survey team, and use professional judgment in problem solving and addressing legacy descriptive and collection manageme nt issues in need of remediation as they arise in the project.

Under the general supervision of the Senior Processing Archivist, the successful candidate will:

  • Survey archival collections, including establishing basic physical and intellectual control over all archival collections, rights assessment, and follow-up communication with curators. Faithfully and independently represent administrative, legal, and descriptive information about archival materials in collection management systems according to archival standards. Work closely with Special Collections staff and apply professional judgment in appraising the ongoing research value of surveyed collections. Identify and prioritize assignments for student staff performing survey functions to ensure deadlines are met; review work for accuracy.
  • Arrange or oversee arrangement of archival records in accordance with accepted archival standards. Describe or oversee description of archival collections according to archival standards in the repository's collections management database and publish EAD-encoded finding aids on the web. Prepare records for export in MARC format to the library's online public access catalog.
  • Ensure completion of collections management and control activities. Collaborate with colleagues in Preservation Department to ensure proper handling and housing for collections, the integration of preservation assessment within the project, and identification of preservation priorities for materials in all formats. Collaborate with Digital Archivist to carry out identification and tracking for born-digital materials. Identify and assign collection management tasks to graduate student workers.
  • Collaborate with ACM colleagues to ensure project alignment with departmental goals and initiatives, assist in implementing professional standards and best practices. Collaborate with Curators and Special Collections Public Services colleagues to ensure that descriptive tools are responsive to research needs and priorities. Participate in unit-wide meetings, and general planning and policy development in the support of ACM strategic directions.

Job Requirements

Required Education:

Master's degree in Library & Information Science from an ALA accredited institution, or in Archival Studies

Preferred Education:

Additional Master's in a discipline related to NYU Special Collections collecting areas, preferred.

Required Experience:

Two to three years of increasingly responsible professional experience in archival accessioning, arrangement, and description, preferably in an academic or research library.

Preferred Experience:

1-2 years of experience in providing excellent reference services for archival collections and knowledge of current reference practice in the field, strongly preferred.

Required Skills, Knowledge and Abilities:

Demonstrated expertise in archival theory and practice, especially accessioning, arrangement, and description, including minimal and basic processing strategies. Demonstrated knowledge of current national data content and structure standards related to the archival control of collection materials. Demonstrated mastery in the use and application of DACS, EAD, MARC, LCSH, LCNA, AACR2, and other library and archival descriptive and content standards. Knowledge of basic preservation and conservation issues as they relate to archival collections. Knowledge of rights administration and management issues for archival collections. Experience in the use, maintenance, and support of automated archival collections management systems (Archivists' Toolkit or ArchivesSpace), ability to train others in all aspects of collection management system use. Superior written and verbal communication skills; excellent interpersonal skills, demonstrated ability to work collegially within and across orga nizations; great attention to detail; demonstrated ability to manage time and tasks and complete projects in a timely manner. Flexibility and the capacity to thrive in a rapidly changing environment.

Preferred Skills, Knowledge and Abilities:

Experience identifying, handling, and describing audio-visual and digital media. Strong working knowledge of EAD and XML, including experience with XML schemas and the use of XML editors and the manipulation of metadata across systems and platforms, highly preferred. Familiarity with current approaches to accessioning, arrangement, and description of born-digital holdings, preferred. Subject expertise in one of the collecting foci of NYU's Special Collections is highly preferred.

New York University Libraries: Libraries at New York University serve the school's 40,000 students and faculty and contain more than 5 million volumes. The Libraries supports NYU's vision to become the first true Global Network University by collaborating and providing services to our 11 global academic centers and our first “portal campus”, in NYU Abu Dhabi. New York University Libraries is a member of the Association of Research Libraries, the OCLC Research Library Partnership, and the Digital Library Federation. The Libraries participates in a variety of consortia and collaborates closely with the New-York Historical Society and the Brooklyn Historical Society. For the NYU Libraries Mission and Strategic Plan go to http://library.nyu.edu/about/Strategic_Plan.pdf.

Knowledge Access and Resource Management Services facilitates the teaching, learning, and research endeavors of the Libraries' user communities through processes and services in program areas that include library acquisitions, serials and electronic resource management, knowledge access design and development, archival collections management, and metadata production and management. In collaboration with our colleagues in Collections and Research Services, Public Services, Libraries IT Services, and Digital Library Technology Services, KARMS has primary leadership responsibility for knowledge access via the Libraries' dynamic, integrated discovery and access systems. In addition to serving NYU's central libraries, institute libraries, and global sites, KARMS provides selected services to Research Library Association of South Manhattan member libraries and other affiliated libraries.

Salary/Benefits: Attractive benefits package including tuition remission and generous time off. Salary commensurate with experience and background.

To Apply: To ensure consideration, complete an online application on NYU's website using this link: https://uscareers-nyu.icims.com/jobs/2332/project-processing-archivist-i/job. Applicant review will begin on October 17, 2016; search will remain open until filled.

NYU's Division of Libraries embraces diversity and is committed to attracting qualified candidates who also embrace and value diversity and inclusivity.

EOE/AA/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity

Apply Here: http://www.Click2apply.net/p75pvrwbq5


New York University - Project Assistant Archivist -2

(September 19, 2016)

New York University Libraries seeks a skilled and knowledgeable professional for a temporary Assistant Archivist appointment. The appointment term is three years. The position is based in the Archival Collections Management Department (ACM) of Knowledge Access and Resource Management Services (KARMS), a unified archival technical services department supporting NYU's archival repositories: Fales Library, Tamiment Library and Robert F. Wagner Labor Archives, and New York University Archives. The position will serve on an institution-wide archival survey project, working as part of a team to provide access and facilitate discovery of archival and special collections in support of research, teaching, and learning in the library. The incumbent will create initial collection level description for un- and under-described holdings; address physical condition and housing issues in the collections; identify digital and a/v media throughout the collections; and address legacy descriptive and collection management issues in need of remediation.

Under the general supervision of the Senior Processing Archivist, the successful candidate will:

  • Survey archival collections, including establishing basic physical and intellectual control over all archival collections, rights assessment, and follow-up communication with curators. Faithfully and independently represent administrative, legal, and descriptive information about archival materials in collection management systems according to archival standards. Work closely with Special Collections staff and apply good judgment in appraising the ongoing research value of surveyed collections. Help to identify assignments for student staff performing survey functions.
  • Ensure completion of collections management and control activities. Collaborate with colleagues in Preservation Department to ensure proper handling and housing for collections, the integration of preservation assessment within the project, and identification of preservation priorities for materials in all formats. Carry out identification and tracking for born-digital and audio-visual materials. Complete collections management and control activities. Identify collection management tasks to be assigned to graduate student workers.
  • Arrange archival records in accordance with accepted archival standards. Describe archival collections according to archival standards in the repository's collections management database and publish EAD- encoded finding aids on the web. Prepare records for export in MARC format to the library's online public access catalog.
  • Collaborate with ACM colleagues to ensure project alignment with departmental goals and initiatives, assist in implementing professional standards and best practices. Participate in unit-wide meetings, and general planning and policy development in the support of ACM strategic directions.

Job Requirements

Required Education:

Bachelor's degree. Progress toward a Master's degree in Library & Information Science from an ALA accredited institution, or in Archival Studies, strongly preferred.

Required Experience:

1-2 two years experience in archival accessioning, arrangement, and description, preferably in an academic or research library.

Preferred Experience:

Experience providing reference to archival and special collections users is highly desirable.

Required Skills, Knowledge and Abilities:

Demonstrated knowledge of archival theory and practice, especially accessioning, processing and description, including minimal and basic processing strategies. Demonstrated knowledge of current national data content and structure standards related to the archival control of collection materials, and in the use and application of DACS, EAD, MARC, LCSH, LCNA, AACR2, and other library and archival descriptive and content standards. Knowledge of basic preservation and conservation issues as they relate to archival collections. Knowledge of rights administration and management issues for archival collections. Experience in the use of automated archival collections management systems (Archivists' Toolkit or ArchivesSpace), or similar systems. Superior written and verbal communication skills; excellent interpersonal skills, demonstrated ability to work collegially within and across organizations; great attention to detail; demonstrated ability to manage time and tasks and complete proj ects in a timely manner. Flexibility and the capacity to thrive in a rapidly changing environment.

Preferred Skills, Knowledge and Abilities:

Experience identifying, handling, and/or describing audio-visual and digital media. Knowledge of EAD and XML, including experience with XML schemas and the use of XML editors and the manipulation of metadata across systems and platforms. Subject expertise in one of the collecting foci of NYU's Special Collections.

New York University Libraries: Libraries at New York University serve the school's 40,000 students and faculty and contain more than 5 million volumes. The Libraries supports NYU's vision to become the first true Global Network University by collaborating and providing services to our 11 global academic centers and our first “portal campus”, in NYU Abu Dhabi. New York University Libraries is a member of the Association of Research Libraries, the OCLC Research Library Partnership, and the Digital Library Federation. The Libraries participates in a variety of consortia and collaborates closely with the New-York Historical Society and the Brooklyn Historical Society. For the NYU Libraries Mission and Strategic Plan go to http://library.nyu.edu/about/Strategic_Plan.pdf.

Knowledge Access and Resource Management Services facilitates the teaching, learning, and research endeavors of the Libraries' user communities through processes and services in program areas that include library acquisitions, serials and electronic resource management, knowledge access design and development, archival collections management, and metadata production and management. In collaboration with our colleagues in Collections and Research Services, Public Services, Libraries IT Services, and Digital Library Technology Services, KARMS has primary leadership responsibility for knowledge access via the Libraries' dynamic, integrated discovery and access systems. In addition to serving NYU's central libraries, institute libraries, and global sites, KARMS provides selected services to Research Library Association of South Manhattan member libraries and other affiliated libraries.

Salary/Benefits: Attractive benefits package including tuition remission and generous time off.

To Apply: To ensure consideration, complete an online application on NYU's website using this link: https://uscareers-nyu.icims.com/jobs/2333/project-assistant-archivist-2/job. Applicant review will begin on October 17, 2016; search will remain open until filled.

NYU's Division of Libraries embraces diversity and is committed to attracting qualified candidates who also embrace and value diversity and inclusivity.

EOE/AA/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity

Apply Here: http://www.Click2apply.net/9hbbsw4hfj


New York University - Project Assistant Archivist -1

(September 19, 2016)

New York University Libraries seeks a skilled and knowledgeable professional for a temporary Assistant Archivist appointment. The appointment term is three years. The position is based in the Archival Collections Management Department (ACM) of Knowledge Access and Resource Management Services (KARMS), a unified archival technical services department supporting NYU's archival repositories: Fales Library, Tamiment Library and Robert F. Wagner Labor Archives, and New York University Archives. The position will serve on an institution-wide archival survey project, working as part of a team to provide access and facilitate discovery of archival and special collections in support of research, teaching, and learning in the library. The incumbent will create initial collection level description for un- and under-described holdings; address physical condition and housing issues in the collections; identify digital and a/v media throughout the collections; and address legacy descriptive and collection management issues in need of remediation.

Under the general supervision of the Senior Processing Archivist, the successful candidate will:

  • Survey archival collections, including establishing basic physical and intellectual control over all archival collections, rights assessment, and follow-up communication with curators. Faithfully and independently represent administrative, legal, and descriptive information about archival materials in collection management systems according to archival standards. Work closely with Special Collections staff and apply good judgment in appraising the ongoing research value of surveyed collections. Help to identify assignments for student staff performing survey functions.
  • Ensure completion of collections management and control activities. Collaborate with colleagues in Preservation Department to ensure proper handling and housing for collections, the integration of preservation assessment within the project, and identification of preservation priorities for materials in all formats. Carry out identification and tracking for born-digital and audio-visual materials. Complete collections management and control activities. Identify collection management tasks to be assigned to graduate student workers.
  • Arrange archival records in accordance with accepted archival standards. Describe archival collections according to archival standards in the repository's collections management database and publish EAD- encoded finding aids on the web. Prepare records for export in MARC format to the library's online public access catalog.
  • Collaborate with ACM colleagues to ensure project alignment with departmental goals and initiatives, assist in implementing professional standards and best practices. Participate in unit-wide meetings, and general planning and policy development in the support of ACM strategic directions.

Job Requirements

Required Education:

Bachelor's degree. Progress toward a Master's degree in Library & Information Science from an ALA accredited institution, or in Archival Studies, strongly preferred.

Required Experience:

1-2 two years experience in archival accessioning, arrangement, and description, preferably in an academic or research library.

Preferred Experience:

Experience providing reference to archival and special collections users is highly desirable.

Required Skills, Knowledge and Abilities:

Demonstrated knowledge of archival theory and practice, especially accessioning, processing and description, including minimal and basic processing strategies. Demonstrated knowledge of current national data content and structure standards related to the archival control of collection materials, and in the use and application of DACS, EAD, MARC, LCSH, LCNA, AACR2, and other library and archival descriptive and content standards. Knowledge of basic preservation and conservation issues as they relate to archival collections. Knowledge of rights administration and management issues for archival collections. Experience in the use of automated archival collections management systems (Archivists' Toolkit or ArchivesSpace), or similar systems. Superior written and verbal communication skills; excellent interpersonal skills, demonstrated ability to work collegially within and across organizations; great attention to detail; demonstrated ability to manage time and tasks and complete proj ects in a timely manner. Flexibility and the capacity to thrive in a rapidly changing environment.

Preferred Skills, Knowledge and Abilities:

Experience identifying, handling, and/or describing audio-visual and digital media. Knowledge of EAD and XML, including experience with XML schemas and the use of XML editors and the manipulation of metadata across systems and platforms. Subject expertise in one of the collecting foci of NYU's Special Collections.

New York University Libraries: Libraries at New York University serve the school's 40,000 students and faculty and contain more than 5 million volumes. The Libraries supports NYU's vision to become the first true Global Network University by collaborating and providing services to our 11 global academic centers and our first “portal campus”, in NYU Abu Dhabi. New York University Libraries is a member of the Association of Research Libraries, the OCLC Research Library Partnership, and the Digital Library Federation. The Libraries participates in a variety of consortia and collaborates closely with the New-York Historical Society and the Brooklyn Historical Society. For the NYU Libraries Mission and Strategic Plan go to http://library.nyu.edu/about/Strategic_Plan.pdf.

Knowledge Access and Resource Management Services facilitates the teaching, learning, and research endeavors of the Libraries' user communities through processes and services in program areas that include library acquisitions, serials and electronic resource management, knowledge access design and development, archival collections management, and metadata production and management. In collaboration with our colleagues in Collections and Research Services, Public Services, Libraries IT Services, and Digital Library Technology Services, KARMS has primary leadership responsibility for knowledge access via the Libraries' dynamic, integrated discovery and access systems. In addition to serving NYU's central libraries, institute libraries, and global sites, KARMS provides selected services to Research Library Association of South Manhattan member libraries and other affiliated libraries.

Salary/Benefits: Attractive benefits package including tuition remission and generous time off.

To Apply: To ensure consideration, complete an online application on NYU's website using this link: https://uscareers-nyu.icims.com/jobs/2334/project-assistant-archivist-1/job. Applicant review will begin on October 17, 2016; search will remain open until filled.

NYU's Division of Libraries embraces diversity and is committed to attracting qualified candidates who also embrace and value diversity and inclusivity.

EOE/AA/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity

Apply Here: http://www.Click2apply.net/w63zk7b2mx


The Noguchi Museum - Archival Intern

(September 15, 2016)

The Noguchi Museum is seeking a qualified student, part time, for one or two semesters to assist the Archives team in the Museum’s Curatorial Department. This unpaid volunteer position involves a variety of tasks including research, editing, and organizing records, but will be primarily focused on compiling Noguchi's bibliography and processing the Museum library, including the personal library of Isamu Noguchi.

The ideal candidate will be a highly organized and detail-oriented individual with an interest in archival and registration work, ideally studying art history and/or library science. Candidates must possess excellent communication skills, strong writing skills, and word-processing skills on a PC-platform. Additional experience with TMS and Photoshop is a plus. The timing for the position is flexible, but an immediate start is preferred. Please indicate in your cover letter your potential scheduling availability, in particular the number of hours per week or if you have an hourly-total requirement for school.

Responsibilities may include:

Maintaining and organizing bibliographic records and periodicals

Organizing and cataloguing the Museum library and Noguchi's personal library

Expanding curatorial notes on records in the Museum's digital photo-archive

Researching Noguchi's collectibles

Research for upcoming exhibitions, which will involve working with objects and in the archives

Please direct your applications to: archives@noguchi.org / subject heading: Archive Intern

About the Isamu Noguchi Foundation and Garden Museum The Noguchi Museum:

Chartered as The Isamu Noguchi Foundation and Garden Museum – was founded and designed by the acclaimed Japanese-American artist Isamu Noguchi (1904- 1988) for the display of his life’s work. Opened in 1985 and located in the vibrant neighborhood of Long Island City, Queens, the Museum is housed in a converted industrial building and is itself considered to be one of Noguchi’s greatest works.

Today, the mission of the Museum is to advance the understanding and appreciation of Noguchi’s art and legacy. It manages the world’s most extensive collection of Noguchi’s sculptures, works on paper, architectural models, and designs, in addition to his complete archives. Through its rich collection, exhibitions, and programming, the Museum facilitates scholarship and learning for audiences of all ages and backgrounds.


Center of Puerto Rican Studies - Digital Projects Coordinator

(September 15, 2016)

Location: Center for Puerto Rican Studies, Hunter College, East Building, 68th ST & Lexington Ave

Schedule: Mon-Friday, 35 hour work week

Start Date: Available immediately

Closing Date: Open until filled

Compensation: Salary range: 36,400-40,300 commensurate with work experience, salary history and falls within established university guidelines. Position is full time equivalent (comprised of 2 part time funding sources). Limited fringe benefits available.

Assignments & Supervision: Work assignments may vary depending upon library and archival project needs. Work under the supervision of the Digital Archivist, and may oversee the work of college assistants for specific projects.

Responsibilities:

  • Coordinate the implementation of assigned digital projects.
  • Contribute to the development of digital collections.
  • Enforce best practices for processing, quality control, content management, and preservation of digital collections according to national standards.
  • Solve problems, answer questions and provide technical solutions to supervisors and staff.
  • Oversee training and supervision of other project team members.
  • Maintain statistics and prepare official project reports as requested.
  • Responsible for technical aspects of digital project outcomes.

Qualifications:

  • Knowledge of Puerto Rican history and culture with special emphasis on knowledge of digital humanities regarding Puerto Ricans in the United States and an excellent grasp on information in Puerto Rican studies including digital based resources desired.
  • A Master’s degree in Library and Information Science or equivalent. Any combination of education and experience that provides the required knowledge and abilities may be considered such as a Bachelor’s degree plus two years’ experience involving digitization in a library, archives, or museum environment.
  • Experience with digitizing archival material.
  • Knowledge of format and encoding standards such as METS, MODS, EAD, TIFF, JP2.Proven ability to learn new technologies and adaptability to master and manage multiple workflows.
  • Ability to work independently, exercise sound judgment, make constructive recommendations, interpret and apply policies and procedures, and perform work in various situations where numerous and diverse demands are involved.
  • Demonstrated analytical and problem solving skills.
  • Excellent verbal and written communications in both English and Spanish, meticulous and accurate recordkeeping, track record of meeting deadlines consistently.
  • Experience with databases and software, including content management systems such as Collective Access and intranet/document management systems such as SharePoint.
  • Familiarity or knowledge of digital preservation issues and experience handling rare and delicate archival and library materials.
  • Working knowledge of copyright law and fair use.

To apply: Forward cover letter, resume and contact information for 2 professional references via email to centrors@hunter.cuny.edu. The subject line of the email should read: Digital Projects Coordinator. Telephone queries: Anibal Arocho 212-396-7879

About the Center for Puerto Rican Studies at Hunter College

The Center for Puerto Rican Studies is a research institute dedicated to the study and interpretation of the Puerto Rican experience in the United States, producing and disseminating relevant interdisciplinary research. Centro also collects preserves and provides access to library and archival resources documenting Puerto Rican history and heritage. We seek to link scholarship to social action and policy debates, and to contribute to the betterment of our community and enrichment of Puerto Rican studies. centropr.hunter.cuny.edu

Hunter College, located in the heart of Manhattan, is the largest college in the City University of New York (CUNY). Founded in 1870, it is also one of the oldest public colleges in the country.


Fashion Insitute of Technology - Part-time Special Collections Associate

(September 15, 2016)

About Fashion Institute of Technology:

The Fashion Institute of Technology (FIT), an internationally renowned college of art and design, business and technology, of the State University of New York, invites nominations and applications for a part time Special Collection Associate in the Gladys Marcus Library at FIT.

Job Description:

DESCRIPTION OF THE JOB The part-time Special Collections Associate will assist the Head of Special Collections and College Archives (SPARC) in all aspects of unit operations. S/he will work in a secure area of the library with valuable, rare, and historical primary research materials and must know about and comply with security procedures and regulations.

PURPOSE OF THE JOB

Provide public service, research assistance, collection maintenance and support the unit's mission and daily operations.

Customer Service

Provide researcher and reference services to SPARC patrons, including conducting preliminary research interviews, scheduling appointments, and retrieving appropriate materials for researchers

Collections / Access

* Oversee the Special Collections Reading Room and maintain it as a secure environment

* Maintain the physical space and its contents in order to obtain and preserve intellectual and physical control of the material

* Arrange and describe archival materials according to accepted standards; employ effective use of research methods and bibliographic utilities

* Handle fragile archival materials and employ appropriate preservation housing and treatment techniques

* Tasks will include implementing preservation re-housing; applying digitization protocols; and creating and/or editing finding aids

Administrative

* Maintain statistical usage and other data and use them for various reports

* Supervise special project library aides, clerks, and/or interns

Special projects as assigned.

Requirements:

REQUIRED QUALIFICATIONS

* A Bachelor's Degree AND five (5) years demonstrated knowledge, experience, abilities, and skills in library or archives work or museum collections management

* Proficient in MS Office suite

* Knowledge of digital imaging/scanning/metadata applications, standards, and protocols

* Knowledge of library, archival, and preservation procedures

* Must possess excellent customer service skills, tact, and resourcefulness; work with a diverse constituency

* Able to communicate and work effectively and collegially with library personnel, faculty, students and outside researchers

* Must possess strong organizational, communication, supervisory and curatorial skills

* Must be able to work independently with minimal supervision

* Must be detail oriented and able to make logical classification decisions and identify contextual and hierarchical relationships among groupings of materials

* Able to work in an environment in which exposure to materials containing dust and mold is probable; able to lift up to forty (40) pounds

PREFERRED QUALIFICATIONS

Master's Degree in Information Science with an Archives and Records Management specialization or a related field of study AND two (2) years demonstrated knowledge, experience, abilities, and skills in library or archives work or museum collections management. Includes but is not limited to all attributes noted above PLUS experience in public service within an academic library setting; experience with digitization project management; and subject specialty knowledge in Fashion, Costume, or Textiles design and/or history.

Additional Information:

Incumbent: Vacant

Job Title: Special Collections Associate

Supervisor: Karen Trivette

Sr. Admin: NJ Bradeen

Current Salary Schedule: 91/0

Department: Library

Sunday & Monday 10a-6p, Tuesday 12-8p; 24 hours per week

Application Instructions:

In order to be considered for the position, you must submit the following documents online:

* Resume

* Cover letter

* A list of three references with telephone numbers and email addresses

Please note that due to the high volume of applications we receive, we are unable to contact each applicant individually regarding his or her application status.

For more information about FIT, please visit FIT's website at: http://www.fitnyc.edu

FIT is firmly committed to creating an environment that will attract and retain people of diverse racial and cultural backgrounds. By providing a learning and working environment that encourages, utilizes, respects, and appreciates the full expression of every individual's ability, the FIT community fosters its mission and grows because of its rich, pluralistic experience. FIT is committed to prohibiting discrimination, whether based on race, national origin, gender, religion, ethnic background, age, disability, marital status, sexual orientation, or any other criterion prohibited by applicable federal, state, or local laws. FIT is committed to providing equal opportunity in employment, including the opportunity for upward mobility for all qualified individuals. Applications from minorities, women, veterans and persons with disabilities are encouraged.

https://www.interviewexchange.com/jobofferdetails.jsp?JOBID=76410

LaGuardia Community College - Institutional Archivist

(September 14, 2016)

Job Title: Institutional Archivist (Instructor or Assistant Professor)

Job ID: 15086

Location: LaGuardia Community College, CUNY - NYC

Full/Part Time: Full-Time

Regular/Temporary: Regular

https://home.cunyfirst.cuny.edu/psp/cnyepprd/GUEST/HRMS/c/HRS_HRAM.HRS_CE.GBL?Page=HRS_CE_JOB_DTL&Action=A&JobOpeningId=15086&SiteId=1&PostingSeq=1

FACULTY VACANCY ANNOUNCEMENT

LaGuardia Community College is seeking an Institutional Archivist Librarian responsible for organizing, maintaining, and providing access - both physical and digital - to the Institutional Archives of the College. The Institutional Archivist acquires material for the Archives including photographs, course proposals, memos, correspondences, and other documents relating to the internal functions of the College. In addition, the Institutional Archivist provides instruction and reference services to students, faculty, staff, alumni, and others through a variety of in-person and remote methods; serves as a liaison to assigned departments; and participates in collection development. The Institutional Archivist manages the daily operation of the Institutional Archives, provides access to the physical collection, and leads its digitization program.

Library faculty are expected to provide research support to faculty, students, and staff in person and one-on-one consultations, and via e-mail and chat; participate in the Library's instruction program; and collaborate in developing collections and acquiring materials in all formats and media. Faculty review Library usage patterns and make recommendations regarding services; assist in developing and monitoring Library policies and user service standards; and supervise and/or train staff, students, and others assigned to the Library. Duties may include some weekend and evening hours. Library faculty are expected to perform related duties as assigned. Research and publication are expected for tenure and promotion.

Assistant Professor:

Supports a college library through providing in-depth consultation with students and faculty and collaboration for the ongoing improvement of instructional programs and practices. Pursues an active scholarly agenda, performs supervisory duties, and participates in college-and university-wide programs and committees as assigned.

Instructor:

Supports a college library through providing in-depth consultation with students and faculty and collaboration for the ongoing improvement of instructional programs and practices.

LaGuardia Community College, located in Long Island City, Queens, educates more than 50,000 New Yorkers annually through degree, certificate, and continuing education programs. Our guiding principle Dare To Do More reflects our belief in the transformative power of education—not just for individuals, but for our community and our country—creating pathways for achievement and safeguarding the middle class. LaGuardia is a national voice on behalf of community colleges, where half of all US college students study. Part of the City University of New York (CUNY), the College reflects the legacy of our name sake, Fiorello H. LaGuardia, the former NYC mayor beloved for his championing the underserved. Since our doors opened in 1971, our programs regularly become national models for pushing boundaries to give people of all backgrounds access to a high quality, affordable college education. We invite you to join us in imagining what our students, our community, and our country can become. Visit www.LaGuardia.edu to learn more.

QUALIFICATIONS

All titles require a Master's in Library Science (MLS), Master's in Library Information Studies (MLIS), or closely related discipline from an ALA-accredited institution.

For appointment as Assistant, Associate, or Full Professor, a second graduate degree is required.

Also required are the ability to teach successfully, demonstrated scholarship or achievement, and ability to cooperate with others for the good of the institution.

PREFERRED QUALIFICATIONS

A minimum of two years' worth of experience within an academic library or archive; experience accessioning and processing institutional collections and creating metadata; and familiarity with digital archive technologies. The ideal candidate will have a record of demonstrated experience providing reference and instruction to undergraduate students; excellent interpersonal skills; strong written and verbal communication skills; demonstrated ability to work effectively with students, faculty, staff, and colleagues in a multicultural environment; Proficiency with Microsoft Office Suite including Word, Excel and PowerPoint.

COMPENSATION

CUNY offers faculty a competitive compensation and benefits package covering health insurance, pension and retirement benefits, paid parental leave, and savings programs. We also provide mentoring and support for research, scholarship, and publication as part of our commitment to ongoing faculty professional development.

Salary is commensurate with education and experience.

HOW TO APPLY

From our job posting system, select "Apply Now", create or log in to a user account, and provide the requested information. If you are viewing this posting from outside our system, access the employment page on our web site and search for this vacancy using the Job ID or Title. [http://www.cuny.edu/employment/jobsearch.html]

Candidates should provide a CV/resume and statement of scholarly interests and three professional references.

CLOSING DATE - October 7, 2016

JOB SEARCH CATEGORY

CUNY Job Posting: Faculty

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Posted on behalf of Scott White, Professor & Chief Librarian, LaGuardia Community College, CUNY


Sisters of Charity of New York - Archivist

(September 8, 2016)

General Summary: Under the Supervision of the Secretary of the Congregation, the Archivist must ensure that the Archives of the Sisters of Charity of New York provide a living history of the Congregation. The Archivist is responsible to preserve and maintain all archival materials – print, photographic, audio-visual, artifacts, artwork and digital – associated with the history and tradition of Saint Elizabeth Ann Seton and the Congregation. The Archivist is expected to provide professional leadership to continue the development of the Sisters of Charity archive.

General Duties:

  • Maximize the archive space by designing areas to carry out the various functions and needs of the SCNY archives;
  • Arrange and organize spaces and items to properly maintain the print, photographic, and media holdings and to allow for efficient retrieval;
  • Set-up and maintain an appropriate and attractive Museum area;
  • Evaluate the print, photographic, and media holdings of the archives for their value and relation to the history and mission of the Sisters of Charity of New York;
  • Implement, and establish where necessary, policies and procedures for the professional operation of the archives, along with all necessary forms;
  • Ensure the proper preservation of artifacts and written records;
  • Ensure that records of permanent historical value are transferred to archives regularly;
  • Prepare and set-up exhibitions on a regular rotating basis, publicize to appropriate audiences, and host individual and group tours;
  • Serve as resource person for requests for research and other information from internal and external sources, and oversee on-site researchers;
  • Produce a researched topic periodically for print and/or web publication to raise the public profile of the SCNY;
  • Develop and responsibly manage the archive budget;

Skills and Qualifications:

  • Master’s degree in History or related field required;
  • Master’s degree in Library and Information Science preferred;
  • Certification by Academy of Certified Archivists preferred;
  • Minimum of three years in responsible archive administration and demonstrated excellence to perform role responsibilities;
  • Experience with database management software; Microsoft Office; computer archival programs;
  • Knowledge of current trends and practices in digital management and in preservation techniques of archival materials;
  • Knowledge of record retention guidelines;
  • Understanding of and openness to use of social media to introduce collections to a wider audience;
  • Excellent planning and organizational skills;
  • Excellent research skills, and written and oral communication skills;
  • Willing to learn about and be committed to the mission, history, spirit and culture of the Sisters of Charity of New York and its sponsored works;
  • Willing to learn about the faith, culture, and history of the Catholic Church in North America and the role of women religious in that history.

Working Conditions

Must be able to sit, stand and walk around building frequently for up to 8 hours per day in a busy environment. Be able to perform with numerous interruptions and be able to withstand the pressure of time and responsibility. Ability to travel between buildings on the property. Deal with a variety of personalities in a tactful and professional manner while meeting deadlines and other assignments; able to lift boxes and other material up to 40 pounds.

To Apply send cover letter and resume to hrinfo@scny.org


New York Transit Museum - Registrar

(September 1, 2016)

POSTING DATE: August 23, 2016

JOB TITLE: Registrar

SALARY RANGE: Commensurate with Experience

HOURS OF WORK: 9:00 AM – 5:00 PM Monday – Friday - Flexible schedule as required

SUMMARY:

Friends of the New York Transit Museum is hiring a Registrar for its growing collection. The New York Transit Museum

(NYTM) collects, preserves and presents material relating to the region’s public transportation, past and present, focusing

on the agencies of the Metropolitan Transportation Authority and their predecessor companies. Established in 1976,

NYTM currently holds a collection of more than 4,300 cubic feet of historical records and approximately 8,000 artifacts,

including historical vehicles. The Registrar works as part of the Curatorial Department team in the acquisition,

management, exhibition and outreach of the Museum Collection.

RESPONSIBILITIES:

 As part of the Museum’s Collection Committee, survey and assess potential acquisitions, including objects in situ or in

field situations, to determine appropriateness to museum collections.

 Conduct and Lead Collection Committee agendas for the approval process on potential acquisitions.

 Oversee the legal paperwork including deeds of gift, transfer forms, or purchase agreements and the assignment of

accession, loan or education/reference collection numbers.

 Generate and maintain accurate records of all accessions, loans, transfers, conservation treatment, movement,

damage/loss, removal and/or disposal of the Museum’s collections, according to professional museum standards.

 Track all movement of collections assuring exact location knowledge, including recording, labeling, packing, arranging

shipping, and insurance coverage as necessary.

 Create and manage computerized catalog records, documentation images, and research files for collection objects.

 Manage all logistics of incoming and outgoing loans, and traveling exhibitions including insurance coverage and

packing and shipping when necessary.

 Maintain as necessary the proper environmental conditions for collections by regularly checking heating, cooling,

humidity levels etc. for items in the museum’s multiple storage facilities and on display, and alerting proper sources if

adverse conditions develop.

 Assist in installation and removal of exhibits, including creating exhibit records in the Museum Collection Management

system PastPerfect, creating condition reports, packing objects and arranging shipping.

 Assisting with the exhibition development process by participating in project teams.

 Regularly monitor condition of objects on display in museum which includes assisting with maintenance of exhibits,

turning exhibits on and monitoring train cars. Hands-on maintenance and conservation of objects according to the

incumbent’s knowledge and abilities.

 Handle requisitions and orders of supplies and materials for collections care, shipping, and storage.

 Assist with public programming to promote the Museum and its Collection. This can be in the form of onsite

activities such as Bus Festival, Platform or Lecture Series and online through various approved platforms such as

Facebook, Tumblr, Twitter, and the Online Collection.

 Participate in the general activities of the Curatorial Department, including the supervision of staff and interns, as may

be required.

DESIRED KNOWLEDGE, SKILLS, AND ABILITIES:

 Knowledge of museum registration methods, techniques and management information systems

 Knowledge of best practices in collection management including the handling, care, preservation, installation and

storage of material culture

 Familiarity with laws pertaining to ownership, custody, transfer and disposition of museum collections, tax laws

relating the charitable donations, cultural property laws, customs restrictions, repatriation issues, copyright laws; and

insurance laws

 Experience in object conservation and exhibit maintenance a plus

 Able to manage multiple work processes and projects simultaneously

 Able to lift objects that may weigh up to forty pounds and engage in field work on transit properties

 Must be available to work a flexible schedule as needed

 Excellent written and verbal communication skills

 Ability to work productively, both independently and in teams

 Valid New York State driver’s license and willingness to drive the museum van a plus

 Must have advanced computer skills in Microsoft Office, database management and familiar with Collection

Management Systems such as PastPerfect and basic knowledge of digital photography

 Knowledge of online social media platforms and ability to participate in online Museum outreach

 Comfortable with public speaking and participation in public programs that promote the Collection

 Patience and a sense of humor

EDUCATION AND EXPERIENCE:

 Master’s degree from an accredited college or university in museum studies, library & information studies, history or

a closely related field, preferred, and/or Museum Registration experience

ABOUT THE TRANSIT MUSEUM:

The New York Transit Museum is the largest museum in the United States devoted to urban public transportation history,

and one of the premier institutions of its kind in the world. The Museum explores the development of the greater New

York metropolitan region through the presentation of exhibitions, tours, educational programs, and workshops dealing

with the cultural, social, and technological history of public transportation. Since its inception nearly 40 years ago, the

Museum, housed in a historic 1936 IND subway station in Downtown Brooklyn, has grown in scope and popularity. As

custodian and interpreter of the region's extensive public transportation networks, the Museum strives to share, through

its public programs, this rich and vibrant history with local, regional, and international audiences. The Registrar position is

employed by the Museum’s non-profit affiliate, Friends of the New York Transit Museum.

Application:

Qualified individuals interested in this job opening must apply by e-mail. Resume and cover letter should be sent as .doc

or PDF to Desiree Alden-Gonzalez, Acting Collections Manager: desiree.alden@nyct.com. Specify subject as Registrar

Posting. Due to high volume of applicants, only those who qualify for an interview will be contacted.

Submission Deadline: September 13, 2016

Friends of the New York Transit Museum is an equal opportunity employer.


Westbury Memorial Public Library - Archivist/Special Collections Librarian

(August 31, 2016)

Part-Time, Up to 16 hours per week at $30 per hour

The Archivist/Special Collection librarian is responsible for the evaluation, preservation and maintenance of the Westbury Children’s Library’s historical collection which includes rare and antique books, toys, art and documents relating to the original operations and founding of the Library. Primary duties include catalog creation/maintenance, organization and storage, exhibition design, and research assistance. Specific job requirements include:

  • Create and maintain a collection catalog and organizational system
  • Assist in setting and administering policy guidelines for public access to the collection
  • Preserve and maintain antique books and materials
  • Select the theme and design of exhibitions
  • Advocate for the needs of the collection
  • General enthusiasm for the materials and subject matter

Preferred candidates will have a graduate degree in history, library science or archival science. Please send a cover letter and resume to Emily Farrell at emilyfarrell@westburylibrary.org.


The Winthrop Group - Digital Archivist Project Position (PT)

(August 26, 2016)

The Winthrop Group has an opening for a qualified Digital Archivist to evaluate and describe electronic records stored in a relational database and to draft a guidelines and operating procedures document. Position is part-time and temporary, and work must be completed by end of 2016.

Position Description

Responsibilities include evaluation of electronic records, preparation of series descriptions, compilation of recommendations, and creation of a document outlining workflows and processes to enable efficient acquisition of born-digital records. The project archivist will collaborate with members of the Winthrop Group team and with client staff, as required, to complete the work.

Qualifications

  • MLS or MA with concentration in Archives, Records Management or Digital Collections
  • Previous experience working with digital assets or electronic records
  • Familiarity with ISAD(G) rules for archival description
  • Excellent attention to detail and ability to multi-task
  • Strong written and oral communication skills

Preferred Qualifications

  • Experience applying retention schedules and security guidelines, and screening documents
  • Proficiency with databases, information architecture, and digital archive workflows
  • Digital Archives Specialist (DAS) certificate from SAA

Compensation

Salary will be commensurate with qualifications and experience.

Contact Information

Please send a resume; a list of no fewer than three references including names, titles, postal and e-mail addresses, and telephone numbers; and a brief writing sample or memo outlining a multi-step workflow or process to David Kay at dkay [at] winthropgroup.com.


American Friends of the Hebrew University - Intern

(August 23, 2016)

American Friends of The Hebrew University is seeking an Archive Cataloging Intern for a challenging and substantive, semester to year-long cataloging internship. Reporting directly to the Direct Mail and Marketing Specialist, and the Content Marketing Manager, this position will entail establishing and developing a photo archive system, inventorying and preserving hundreds (may be low thousands) photos. The project will deal primarily with physical photographs, but also helping to organize digital photographs. The intern will be in charge of digitizing slides, negatives, contact sheets, prints and drawings. The intern will also assist in cataloguing these digital files and inputting metadata. Hours are flexible with a minimum of 14 hours per week.

This is a great opportunity for a library science student interested in the area of fine arts archiving for school credit. This internship provides the chance to enhance skills in organization, multi-tasking, communications and acquire practical experience.

Principle Responsibilities:

Spearhead the arrangement and digitization of a photo archive.

Facilitate the cataloging, centralization and organization of photo and video assets

Assess preservation needs of the collection

Assisting in implementing best practices and setting priorities for collection management, processing, and description of archived items explaining how to archive future pieces

Qualifications and Requirements:

Applicant should be pursuing a degree in Library Sciences, Archival Science or related field. An emphasis on preservation and digital archiving is a plus.

Experience with digital asset management

Self-directed and the demonstrated ability to handle multiple projects at once

Knowledge of archives theory and practice

Knowledge and experience with process of digitizing photographic and video materials, managing digital files, including proper scanning procedures, and basic image editing and correction strongly preferred

Excellent organizational skills with attention to detail and accuracy

Ability to make quick decisions and work well under pressure

Strong communication skills

Art handling and general preservation and collections care knowledge is desirable

Depending on the intern’s interests and professional goals, there may be additional opportunities, including:

Digital projects

Writing opportunities

Intern must be a junior or senior undergraduate or a graduate student. Non-paid, for credit

Project begins the start of the school semester in September.

EEO

AFHU is an equal opportunity employer.

Please use link to apply http://afhu.applytojob.com/apply/yWxBqc/Archivist-Intern?source=TWIT


Storm King Art Center - Part-time Temporary Archivist

(August 23, 2016)

Storm King Art Center (“Storm King”) is seeking a part time temporary archivist to work approximately 20 hours per week on a grant-funded assignment. The assignment will occur in 2016 and 2017 and has the potential to continue on a more regular basis. About Storm King: Located in the Hudson Valley, about an hour north of the George Washington Bridge (New York City), Storm King Art Center is one of the world’s leading sculpture parks. It encompasses over 500 acres of rolling hills, fields, and woodlands that provide space for a collection of more than 100 large-scale sculptures created by some of the most acclaimed artists of our time, including Alexander Calder, Mark di Suvero, Andy Goldsworthy, Maya Lin, Louise Nevelson, Isamu Noguchi, Claes Oldenburg, Richard Serra, David Smith, and Zhang Huan, among many others. Storm King complements the presentation of its collection with special installations and exhibitions, both outdoors and in its Museum Building. It also presents a rich roster of public programs, including guided walks, docent-led tours of the collection, lectures, and concerts. For additional information, visit www.stormkingartcenter.org

Responsibilities:

The archivist will complete phases Two and Three of a three-year project (Phase One has been completed) to assess and improve conditions of, and access to, the enduring records of Storm King Art Center. Storm King’s archives (estimated at 800 cubic feet, and growing) include curatorial, exhibition, and collection files and administrative materials (including Board of Trustee Minutes, and departmental papers, e.g. Development, Membership, Events) as well as rich cache of architectural records and renderings. Collections are located throughout the building and include plans, photographs, and ephemera related to the development of Storm King’s physical site and sculptural collection.

The archivist will

  • Arrange and describe the records, consolidate and weed under Curatorial supervision
  • Assist in crafting and implementing the proposal to consolidate and store the records in a single, climate-controlled, accessible space
  • Create and implement archival finding aids
  • Enhance the presentation and organization of Storm King’s archives
  • Implement and supervise a small-scale internship program or practicum to bring local college students into the archives to assist in preparing finding aids
  • Work closely with the Director/Chief Curator and the Curator
  • Represent Storm King Art Center at regional archival workshops, conferences, and events
  • Work with Development staff to research and write future grant proposals to improve storage of, and access to, the archives

Qualifications

  • Educational and Technical Requirements: Master’s degree in Library Science/Archives Management
  • Two years of experience with archival processing (arrangement, description, rehousing, appraisal) and some preservation
  • Advanced proficiency in Microsoft Office suite and Windows operating systems
  • Familiarity with systems and software needed to manage and process archives and manuscript collections, create electronic finding aids, and possibly to implement ArchiveSpace
  • Familiarity with digitizing, and making collections accessible digitally

Other Qualifications

  • Ability to guide projects and tasks through to completion
  • Ability to work independently
  • Comfortable working with fellow staff, Trustees, Donors, and other visitors
  • Ability to safeguard confidential information and perform with a high level of discretion, professionalism, and integrity
  • Excellent planning and organizational skills
  • Strong interpersonal skills; ability to work well both in a team and individually
  • Excellent verbal and written communications skills
  • Ability to lift 40-pounds unaided
  • Ability to work without climate control in hot or cold indoor spaces

To Apply - please send your cover letter and resume via email to employment@stormkingartcenter.org with “Archivist” in the subject.

Storm King Art Center does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, sexual orientation, gender identity, veteran status, height, weight, pregnancy or marital status in employment or the provision of services and is an equal access/equal opportunity employer.


Barnard Archives and Special Collection - Archives Fellow

(August 17, 2016)

Duration: August, 2016 - October, 2017; 10 hours a week during academic year, 15 hours a week in summer months (June-August)

Compensation: $17/hr

About the positions:

The Barnard Archives and Special Collections offers two fellowships working under the supervision of the Associate Director of Archives and Special Collections and the Digital Archivist. This year, graduate fellows will work primarily on a National Endowment for the Humanities (NEH) project that aims to make accessible historical letters, diaries, and scrapbooks of students at the Seven Siblings Colleges. Funding for these fellowships is partially derived from the portion of the NEH grant allocated to the Barnard Archives and Special Collections.

While working on the NEH project, graduate fellows will assist in planning and executing the digitization of eleven scrapbooks and three diaries produced by a eleven Barnard graduates. The materials range in date from 1892-1913. Together, the materials total approximately 2,400 pages. As part of the digitization work, fellows will create metadata records, assist in developing a strategy for metadata creation of complex objects such as scrapbooks, and perform quality assurance and quality control for the project’s digitized content. The fellows will also collaborate with the Digital Archivist and Barnard Library Instructional Applications Developer to make the digitized content accessible in our Islandora repository and to ingest these materials into the project’s portal site, College Women. Throughout the project, fellows will assist with documentation processes and may perform outreach related to the NEH project including blog posts and posts on social media.

Other duties as assigned may be determined by the fellows in conjunction with the Associate Director and Digital Archivist. It will be the discretion of the fellows, with the support and guidance of the Associate Director and Digital Archivist, to determine what activities within the Archives are interesting areas for them to explore in terms of their own professional development paths.

About the collections and our office:

The Barnard Archives and Special Collections are comprised of over 450 distinct collections. We document the history of the College and collect special collections materials that relate to broader issues of Feminism; Women’s, Sexuality, and Gender Studies.

For the duration of this fellowship, all of our collections will be located in an off-site retrievable storage facility while our Library undergoes an exciting building project. Our offices are accessible to individuals with mobility disabilities. We have bathroom facilities available for all genders. We are open Monday-Friday, 10 AM - 6 PM. While employed at Barnard, you will be given access to the Library’s resources.

To Qualify:

Must be currently enrolled in a graduate-level program in archival management.

Must be available to work weekdays.

Must make commitment to work, on average, 10 hours of work a week during the academic year (with time off for Winter and Spring vacation) and 15 hours of work a week during the summer months, between August 2016 and October 2017.

Knowledge of descriptive standards including MODS, MARC, EAD, and DACS is a plus. Applicants must demonstrate that they have excellent organizational, research, and communication skills. They should have a strong attention to detail and the ability to work independently.

Preference will be given to applicants who have completed introductory coursework in archival principles and practices.

The Barnard Archives and Special Collections highly encourages applicants from groups under-represented in the archives profession to apply.

To Apply:

Apply via the Barnard PeopleAdmin site: https://careers.barnard.edu/postings/2373. The site will require you to upload a cover letter, resume, and references. In your cover letter, please describe your professional interests, why you are interested in working with the Barnard Archives and Special Collections, and what you might like to accomplish or learn during the fellowship. Address your cover letter to Shannon O'Neill and Martha Tenney.

Applications must be received by: September 2, 2016

New York University Libraries - Processing Archivist

(August 15, 2016)

New York University Libraries seeks a skilled and knowledgeable professional to serve as a Processing Archivist. The position is based in the Archival Collections Management Department (ACM) of Knowledge Access and Resource Management Services (KARMS), a unified archival technical services department supporting NYU's archival repositories: Fales Library, Tamiment Library and Robert F. Wagner Labor Archives, and New York University Archives. The Processing Archivist will work as part of a team to provide access and facilitate discovery of archival and special collections in support of research, teaching, and learning in the library. They will primarily accession, process, and describe new and existing collections in the holdings of Fales Library and University Archives.

Reporting to the Librarian for Archival Arrangement and Description, the successful candidate will:

  • Arrange or oversee arrangement of archival records in accordance with accepted archival standards. Describe or oversee description of archival collections according to archival standards in the repository's collections management database and publish EAD-encoded finding aids on the web. Prepare records for export in MARC format to the library's online public access catalog.
  • Accession new collection materials. Faithfully and independently represent administrative, legal, and descriptive information about new materials in collection management systems according to documented standard practices. Provide professional judgment for appraising the ongoing research value of new collections. Assign routine accessioning tasks to graduate students and supervise their work. Stabilize materials and provide description in a timely manner.
  • Ensure completion of collections management and control activities, including collections assessment, stacks maintenance, coordinating preservation and reformatting activities with appropriate library departments, and collecting workflow, use, and other statistics about the collections.
  • Provide expert reference assistance to faculty, students, and external visitors at reference desk (e.g. present archival materials to scholars; provide information on holdings) and via email, telephone, and mail. Participate in unit-wide meetings and planning; other duties as assigned.

New York University Libraries: Libraries at New York University serve the school's 40,000 students and faculty and contain more than 5 million volumes. The Libraries supports NYU's vision to become the first true Global Network University by collaborating and providing services to our 11 global academic centers and our “portal campuses” in Abu Dhabi and Shanghai. New York University Libraries is a member of the Association of Research Libraries, the OCLC Research Library Partnership, and the HathiTrust. The Libraries participates in a variety of consortia and collaborates closely with Columbia University Libraries and the New York Public Library through the Manhattan Research Library Consortium. For the NYU Libraries Mission and Strategic Plan go to http://library.nyu.edu/about/Strategic_Plan.pdf

Job Requirements

Required Education:

Master's degree in US History, Library & Information Science or Archival Studies

Required Experience:

Minimum 2 years of experience in arranging and describing archival collections, preferably in an archive of special collections in an academic or research library setting. Minimum two years of experience in the expert use, maintenance, and support of automated archival collections management systems (Archivist's Toolkit and its successor ArchivesSpace). Minimum 1-2 years of experience in providing excellent reference services for archival collections and knowledge of current reference practice in the field.

Required Skills, Knowledge and Abilities:

Demonstrated expertise in archival theory and practice; minimum of two years of experience applying this expertise in description and processing work, including applying minimal and basic processing strategies; two years of experience showing mastery in the use and application of DACS, ISAD (G), EAD, ISAAR-CPF, EAC-CPF, MODS, METS, MARC, LCSH, LCNA, AACR2, RDA, and other library and archival descriptive and content standards. Knowledge of basic preservation and conservation issues as they relate to archival collections. Knowledge of rights administration and management issues for archival collections. Superior written and verbal communication skills; excellent interpersonal skills, demonstrated ability to work collegially within and across organizations; great attention to detail; demonstrated ability to manage time and tasks and complete projects in a timely manner.

Preferred Skills, Knowledge and Abilities:

Strong working knowledge of EAD and XML, including experience with XML schemas and the use of XML editors and the manipulation of metadata across systems and platforms, highly preferred. Familiarity with current approaches to accessioning and processing and description of born-digital holdings, preferred. Subject expertise in one of the collecting foci of NYUs Special Collections is highly preferred.

NYU's Division of Libraries embraces diversity and is committed to attracting qualified candidates who also embrace and value diversity and inclusivity.

EOE/AA/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity

Apply Here: https://uscareers-nyu.icims.com/jobs/2194/processing-archivist-1/job


Judith Braun Art studio - Intern

(August 15, 2016)

Unpaid Internship, could be used for credit. 
REQUIREMENTS: Commit to one day per week (6 hrs). Applicant should have some experience in archives and records management in an Art Studio setting. Good understanding of formatting digital imagery and handling of a data base. Some skills with taking good photo documentation. Detail and organization minded. Knowledge and interest in the arts and art history. 
RESPONSIBILITIES: 
-Setting up digital Database and beginning the task of entering 40 years of artwork. Most is already in good digital form.
-Handle photo documentation of some early work under my supervision to start. 
-Scanning of early slides.
-Organizing all early slides: what to keep, how to store.
-Help me develop Career Timeline, including events, images, reviews, communications.
-Familiarity with my physical studio storage as well as computer files.


Please send Resume and cover letter to braunjudith@gmail.com

New York Civil Liberties Union - Intern

(August 9, 2016)

Fall Archives Intern

Salary Range: Unpaid, Can Arrange for School Credit

Location: New York Civil Liberties Union, 125 Broad Street, NY, NY

Applications accepted until position is filled

The NYCLU is a statewide organization dedicated to the protection and enhancement of civil liberties and civil rights for all New Yorkers. Fall 2016 archives interns will mainly focus on digitization projects and maintenance of the NYCLU’s permanent onsite collections, as well as assisting in the processing of records boxes, under the supervision of the Archives & Records Manager.

Summary of Position:

The NYCLU is about 4 years into its archives and records management program, the initial phase of which involves processing a backlog of material housed in offsite storage. Much of this material is being transferred to a university archive, where NYCLU records are being opened to researchers for the first time in its approximately 65-year history. As we near the end of processing this backlog, we have appraised certain material to have high historic value that we would like to also maintain copies of onsite.

We are looking for 1-2 interns to help with this phase of the project. Each internship will be custom tailored to the needs of the NYCLU and the skills and interests of the intern. The various duties assigned may involve digitization, cataloging, and general maintenance of the NYLCU’s permanent onsite collections. Interns will gain hands on experience digitizing, weeding, arranging, appraising, cataloging and general processing of archival material. Additionally, interns will be exposed to the records management program and will be asked to occasionally assist with record management tasks. The internship is unpaid, but may be taken for course credit.

Qualifications:

Must be currently enrolled in an MLS/MLIS program, or other graduate program in an archives related field.

Must be able to commit to at least 1 day per week, 10:30-5:00 (Monday-Friday).

Successful applicants should have an interest in archives and records management centers in non-traditional library settings.

Some knowledge of legal documents and/or records management is a plus.

Able to commute to the NYCLU’s main office in lower Manhattan or occasionally a records storage facility in Brooklyn if necessary, and be able to lift heavy records boxes.

HOW TO APPLY

Applicants should email their cover letter and resume to jobs@nyclu.org with “Fall Archival Internship” in the subject heading. Applications will be reviewed until the positions are filled.

The NYCLU is proud to be an affirmative action/equal opportunity employer and encourages all applicants regardless of race, sex, gender identity, age, disability, religion, national origin or sexual orientation. We are committed to having a workforce that reflects the diversity of the population that we serve at all levels within the organization.


Riverside Church NYC - Archival Processing Intern

(August 5, 2016)

The Riverside Church Archives:

Covering 175 years of progressive church history, The Riverside Church Archives serves as the documentary repository for Riverside’s institutional archives, and that of its predecessor churches. Types of materials include photography, moving images, audio recordings, newsletters and other publications, minutes, records of church programs, events, and membership, and senior clergy sermons and papers. The Archives also contains several rare book and manuscript collections, reaching as far back as 1493. The Archives is dedicated to ensuring that Riverside’s history of social justice and action, benevolence, cultural endeavors, and commitment to open and inclusive theological thought and expression is made available for research and kept safe in perpetuity.

Internship Summary:

The Riverside Church Archives is looking for an intern to assist the archivist in the physical management of our collections; and to assist in processing documents and photographs from the WRVR Riverside Radio Collection, 1961-1976. This is an excellent opportunity to learn a variety of skills used in the field and to put these lessons into practice.

Responsibilities:

  • Preparing inventories and entering information in our collection management system.
  • Assist in the arrangement and description of the WRVR Riverside Radio materials so that the materials are available for research.
  • Moving boxes and rehousing materials as needed.
  • Assistance needed in planning workroom and storage spaces.
  • Work with staff to establish and carry out workflow and procedures.

Experience and Educational Requirements:

  • Must be a currently enrolled graduate student in a library and/or archives program;
  • Excellent verbal and written communication skills;
  • Proficient in Microsoft Office (Word and Excel);
  • Extremely organized, detail-oriented;
  • Ability to work independently and ensure work is accomplished in a timely and accurate manner.
  • The ideal candidate will have studied subject matter related to one of the following areas: 20th century American history; library & archives; theology; civil rights; and social justice.

This internship runs through the fall 2016 semester. If interested, please send a resume, cover letter, and references to rmoskowitz@trcnyc.org.

Compensation:

Internships are unpaid and are intended to fulfill course credit requirements.


NYC Department of Transportation - Director of Records Management Initiatives

(August 5, 2016)

Job Description

The Department of Transportation (DOT) seeks an experienced, certified records manager to serve as the Director of Records Management Initiatives.

Key Responsibilities:

1) Function as the aide to senior management in implementing the Mayoral directive regarding modernization of the Agency’s Records Management; 2) Preparing and conducting training of agency staff in Records Management Procedures; 3) Tracking agency’s compliance with Records Management Procedures; 4) Coordinating with the agency’s IT&Telcom unit in maintaining an inventory of electronic databases and web applications used by the agency and giving guidance to IT& Telecom staff on electronic record management requirements; 5) Managing the agency’s transition from paper to electronic records; 6) Managing the processing of records to and from the agency’s offsite records storage facility; 7) Organizing the identification and disposal of records that are at the end of their life-cycle; 8) Working collaboratively with Agency attorneys to execute, track and lift legal holds on records; 9) Updating the agency’s records retention schedule to conform to DORIS directives and evolving agency records requirements ; 10) Developing and updating reports, manuals and presentations.

Minimum Qual Requirements

Qualification Requirements

1. A master's degree from an accredited college in Library Science, Archival Science, American History or Political Science or a related area, plus four years of full-time professional experience in a governmental archives, records management center or library complex, 18 months of which must have been in a supervisory, administrative, consultative, managerial or executive capacity; or

2. Education and/or experience equivalent to "1" above. However, all candidates must have a master's degree and the 18 months supervisory, administrative, consultative, managerial or executive experience as described in "1" above.

Preferred Skills

The following skills are highly desired: 1) Certified Records Manager (CRM). Five years of experience implementing policy and supervising records management in complex organizations that utilize multiple electronic databases and web applications to conduct business. 2) Experience overseeing projects, from inception to completion, to integrate electronic records management systems with business operations. 3) Experience working with digital repositories and/or special collections. Experience with digitization projects and database management systems. 4) Excellent organizational, communication and project management skills with a track record of planning and implementing large projects. 5) Technical skills and knowledge including current metadata schemes and standards relevant to the archival control of digital collections, long- term storage planning and digital asset management systems. 6) Three or more years of supervisory experience.

To Apply

All resumes are to be submitted electronically.

Current City Employees:

Please log into Employee Self Service (ESS) at https://hrb.nycaps.nycnet, follow the Careers link and search for Job ID number 243124.

All other applicants:

Please go to www.nyc.gov/careers/search and search for Job ID Number 243124.

If you do not have access to a personal computer:

Please visit your local public library. Most public libraries have computers available for use.

No phone calls, faxes or personal inquiries permitted.

Only those applicants under consideration will be contacted.

For more information about DOT, visit us at: www.nyc.gov/dot.

Work Location

55 Water St Ny Ny

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

New York State Archives (Buffalo) - Records Management Specialist 3

(August 4, 2016)

The New York State Archives (A program of the New York State Education Department) seeks to fill the position of Archives and Records Management Specialist 3 to serve as a Regional Advisory Officer (RAO) in its Buffalo, NY office.

Interested parties can find the job description, required minimum qualifications, compensation, and information on how to apply by following the link below.

The deadline to apply for this position is August 15.

http://www.oms.nysed.gov/hr/flyers/OCE_985_26215.htm


Anti-Defamation League - Archivist

(August 4, 2016)

PRIMARY FUNCTION

Manage, acquire, preserve and make accessible to users documents and other materials that have historical importance for the Anti-Defamation League, with attention to digital initiatives. Assist in long-term planning for ADL’s archival collection.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Primary

  • Create a strategic plan for the ADL Archives, setting forth long-term goals and short-term initiatives.
  • Identify and evaluate records for preservation and retention, especially those items with research value and/or long-term historical importance.
  • Arrange for the efficient indexing and retrieval of documents, in accord with best professional practices (including maintaining, expanding and improving the archives database).
  • Plan and implement digital projects for efficient management of parts of the archives.
  • Recommend and implement preservation and reclamation techniques for fragile materials.
  • Oversee distribution, consolidation and elimination of archived materials in warehouse.
  • Liaise with warehouse, archival materials suppliers and other vendors, as dictated by daily archival activities and long-term planning needs.
  • Select and provide training for the work of archive interns and volunteers, including quality control for work completed.
  • Conduct training for ADL regional and national staff in sending materials to be archived.
  • Conduct and respond to research requests requiring the use of archival materials.

Secondary

  • Write finding aids for collections of special significance.
  • With the ADL General Counsel, create and maintain retention schedules for differing document classes, researching retention periods if necessary.
  • Collaborate with the Information Technology Department in areas where records management and archives management overlap.
  • Use judgment and discretion in dealing with confidential information and apply professional codes of ethics.

SUPERVISION EXERCISED

Supervise interns and volunteers and oversee the performance of consultants and vendors. Contribute to decisions regarding their selection and evaluation.

QUALIFICATIONS

1. Skills

a. Considerable knowledge of contemporary archival principles and practices.

b. Considerable knowledge of creating and maintaining databases; knowledge of indexing systems and practices.

c. Considerable interpersonal, organizational, planning and project management and oral and written communication skills.

d. Ability to analyze and solve complex problems pertaining to archival methods and procedures.

e. PC and Microsoft Suite proficiency.

f. Knowledge of ADL’s work and interests.

g. Knowledge of library automation software.

h. Some experience with microfilm conversion.

2. Work experience

At least three years’ experience with archives management in positions of increasing responsibility.

3. Education

Prefer Masters in library/information science with specialized graduate-level course work in archives management. Certified Archivist (CA) and/or Certified Records Manager (CEM) certification preferred.

WORK ENVIRONMENT

Flexibility to work additional hours when necessary to complete work assignments.

Ability to lift and carry boxes may be required.

To Apply: Send Resume and Cover Letter to sponnuswamy@adl.org

American Friends of the Hebrew University - Archive Cataloging Intern

(August 4, 2016)

American Friends of The Hebrew University is seeking an Archive Cataloging Intern for a challenging and substantive, semester to year-long cataloging internship. Reporting directly to the Direct Mail and Marketing Specialist, and the Content Marketing Manager, this position will entail establishing and developing a photo archive system, inventorying and preserving hundreds (may be low thousands) photos. The project will deal primarily with physical photographs, but also helping to organize digital photographs. The intern will be in charge of digitizing slides, negatives, contact sheets, prints and drawings. The intern will also assist in cataloguing these digital files and inputting metadata. Working hours are flexible, between 14-20 hours per week.

This is a great opportunity for a library science student interested in the area of fine arts archiving for school credit. This internship provides the chance to enhance skills in organization, multi-tasking, communications and acquire practical experience.

Principle Responsibilities:

  • Spearhead the arrangement and digitization of a photo archive.
  • Facilitate the cataloging, centralization and organization of photo and video assets
  • Assess preservation needs of the collection
  • Assisting in implementing best practices and setting priorities for collection management, processing, and descriptions of archived items explaining how to archive future pieces

Qualifications and Requirements:

  • Applicant should be pursuing a degree in Library Sciences, Archival Science or related field. An emphasis on preservation and digital archiving is a plus.
  • Experience with digital asset management
  • Self-directed and the demonstrated ability to handle multiple projects at once
  • Knowledge of archives theory and practice
  • Knowledge and experience with process of digitizing photographic and video materials, managing digital files, including proper scanning procedures, and basic image editing and correction strongly preferred
  • Excellent organizational skills with attention to detail and accuracy
  • Ability to make quick decisions and work well under pressure
  • Strong communication skills
  • Art handling and general preservation and collections care knowledge is desirable

Depending on the intern’s interests and professional goals, there may be additional opportunities, including:

o Digital projects

o Writing opportunities

Intern must be a junior or senior undergraduate or a graduate student. Non-paid, for credit

Project begins the start of the school semester in September.

To apply, please visit: http://www.afhu.org/careers

EEO

AFHU is an equal opportunity employer.


StoryCorps - Community Archivist

(August 5, 2016)

Community Archivist

Position Overview:

The StoryCorps’ Community Archivist is a critical member of the Recording & Archive Department, which is responsible for overseeing the technical aspects of StoryCorps’ recording process and assuring the integrity and accessibility of StoryCorps’ archive of

over 65,000 born-digital audio interviews.

The Community Archivist takes a lead role in developing, planning, and implementing training sessions for staff and regularly provides individual feedback and support. The Community Archivist is responsible for the transfer and review of interview materials and delivering interview materials to local, regional, and national archive partners.

StoryCorps records, shares, and preserves stories from a diverse range of participants of all background and beliefs, and the Community Archivist will support interdepartmental efforts to ensure StoryCorps’ archive is inclusive of diverse voices. In addition, the Community Archivist will play an essential role as StoryCorps continues to expand public access to the StoryCorps Archive.

Candidates with experience developing and sustaining outreach partnerships with diverse/underserved communities are strongly encouraged to apply.

Essential Duties and Responsibilities:

  • Manage the life cycle of StoryCorps’ digital and physical assets, including born-digital audio and photos, physical paperwork, and electronic databases
  • Create archive and database-specific training curricula and assist in the training of new staff on archival processes
  • Support and evaluate over 25 field staff on archival and recording work through regular written reports that providing essential feedback on data entry and audio and photographic standards
  • Coordinate formation of Community Archives and other content-sharing partnerships with organizations across the country, including assembling and delivering materials, and overseeing the drafting and signing of content-sharing agreements
  • Support the development of the StoryCorps online archive
  • Support StoryCorps’ mission by participating in various organization-wide planning committees and interdepartmental teams
  • Promote the StoryCorps Archive through internal and external events, written publications, and/or conference presentations
  • Perform other duties to support the Recording & Archive department, as assigned

Required:

  • Master’s degree in Library and Information Science or related field; or Bachelor’s degree plus equivalent relevant work experience
  • Experience working in Mac OS platform, as well as proficiency in Microsoft Office Suite
  • Ability to be flexible and adaptable in order to contribute to problem-solving activities
  • Demonstrated ability to function exceptionally in a rapidly growing and fast-paced work environment and deal effectively with numerous simultaneous requirements
  • Ability to work independently as well as collaboratively
  • Strong organizational skills and an impeccable attention to detail
  • Excellent interpersonal, written, and verbal communication skills
  • Belief and interest in the mission of StoryCorps
  • Cultural competence and the ability to work successfully with diverse groups of people

Preferred:

  • 2 years experience processing digital assets and related materials
  • Fluency in written and spoken Spanish (strongly preferred)
  • Experience working with audiovisual materials (strongly preferred)
  • Familiarity with digital audio recording and photography techniques
  • Experience working closely with underserved communities in an outreach capacity
  • Project management experience
  • Demonstrated training experience

Please send your cover letter and resume to employment@storycorps.org and include your last name and the position title in the subject line: for example, “Jones – Community Archivist.” Include your cover letter and resume as attachments titled “YourNameLetter” and “YourNameResume.”

In your cover letter, please tell us how you found out about this opportunity and whether you have applied for a position at StoryCorps in the past.

Application Deadline is Monday, August 15, 2016.

Full posting: http://staging.storycorps.org/jobs/community-archivist/

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