Job Postings

Current Openings

Full Position Descriptions

Muesum of the City of New York - Collections Assistant

(January 20, 2017)

Position: Collections Assistant

The Museum seeks a full-time temporary Collections Assistant to assist with special projects and routine maintenance of Museum collections both onsite and at an offsite storage facility, and assist with exhibition preparation and installation as needed. This position reports to the Registrars, but also works closely with archivists, curators, and the preparator. The position is Monday – Friday, 8am-4pm, and runs through the end of June 2017, with the potential to extend. A minimum of one day a week will be spent on projects at the Museum’s offsite facility. This is an entry-level position.

RESPONSIBILITIES:

  • Assisting with inventory.
  • Updating database records.
  • Art handling.
  • Object documentation.
  • Assisting with environmental readings and pest control.
  • Packing and shipping objects.
  • Generating reports.
  • Condition reporting.
  • Exhibition and object installation, maintenance, and deinstallation.
  • Assisting the Collections department generally.
  • Other duties as assigned.

REQUIRED:

  • Bachelor’s degree in museum studies or a related field.
  • A minimum of one year of experience or relevant internships at a cultural institution; preferably working directly with collections care and / or management.
  • An understanding of standard museum practices.
  • Demonstrated attention to detail.
  • Ability to work as part of a team.
  • Proficiency with databases and accurate data entry.
  • Ability to lift up to 40 pounds.

PREFERRED

  • Art handling experience.
  • Interest and knowledge of New York City history.

Founded in 1923 as a private, non-profit corporation, the Museum connects the past, present, and future of New York City. It celebrates and interprets the city, educating the public about its distinctive character, especially its heritage of diversity, opportunity, and perpetual transformation. It serves the public through exhibitions, school and public programs, publications, and collections. Please visit our website – www.mcny.org - to learn more about the Museum.

The Museum offers a comprehensive benefits package, including a defined benefit pension and 401(k) savings plan.

The Museum of the City of New York is an Equal Opportunity Employer.

To apply, please email your resume and cover letter with salary requirements to: collections@mcny.org, and indicate “Collections Assistant,” in the subject field.


Rockefeller Archive Center - Assistant Archivist

(January 19, 2017)

Assistant Archivist (2 positions)

Rockefeller Archive Center

The Rockefeller Archive Centerseekstwo creative, forward‐thinking, and self‐motivated individualsto join

the processing team as Assistant Archivists (2 positions).    These full‐time grant‐funded positions are

supported by the Ford Foundation for a minimum period of three years.

Reporting to the Assistant Director, Head of Processing, the Assistant Archivist will arrange, describe, and

provide access to textual and born‐digital records of the Ford Foundation.  The Assistant Archivist will also

assist in the creation of collection description, including the development of EAD and DACS‐compliant

finding aids.

The Archive Center is committed to the use of effective digital technologies to enhance the availability of

its collections to researchers throughout the world.  The Archive Center seeks candidates who will be

equally committed to this goal and who have a familiarity in the use of digital technologies in an archival

setting.    Minimally, prospective candidates should possess the ability and willingness to learn new

technologies within the archival profession.  

Under the direction of the Assistant Director, Head of Processing, the Assistant Archivist will be

responsible for determining the organization of and creating intellectual access to incoming Ford

materials.  The Assistant Archivist may also be asked to assist in providing reference service, including

responding to research requests and monitoring reading rooms.  Prospective candidates should have a

demonstrated ability to work in a team‐oriented approach with fellow staff memberstowardsthe Archive

Center’s goals.  Prospective candidates should also have a demonstrated ability to work independently

and complete projects in a timely manner, while maintaining a strong attention to detail.    Excellent

written, verbal, analytical, organizational, and interpersonal skills are required.     

Prospective candidates should hold an ALA‐accredited Masters Degree in library, information, and/or

archival science or an equivalent advanced degree.  Prospective candidates should also have at least one

year of professional experience in a library or archival setting.   Prospective candidates should have a

working knowledge of DACS and EAD descriptive standards.    Familiarity with content management

systems such as ArchiveSpace is preferred.

The Rockefeller Archive Center, an operating foundation with its own substantial endowment, is an

independent archive and research center dedicated to the study of philanthropy and the diverse domains

it shapes. It was established in 1974 to assemble, preserve, and make accessible the records of the

Rockefeller family and the foundations and nonprofits established by the family, including the Rockefeller

Foundation, the Rockefeller Brothers Fund and the Rockefeller University.  Today, the Center's growing

holdings include materials from numerous foundations, including the Ford Foundation and the

Commonwealth Fund, as well as from many nonprofit organizations.  It is also a major repository for the

personal papers of leaders of the philanthropic community, Nobel Prize laureates, and world‐renowned

investigators in science and medicine.   

Located 20 miles north of New York City in Westchester County on a former Rockefeller estate, the Archive

Center is easily accessible from major highways and by train on the Metro‐North Hudson Line.    The

Rockefeller Archive Center is an equal opportunity employer.  The Center is committed to the support and

encouragement of a multicultural environment and seeks candidates who can make positive contributions

in a context of ethnic and cultural diversity.

To apply, please send a letter explaining your interest in the position and qualifications along with a

resume via email or mail to:

Rockefeller Archive Center

15 Dayton Ave

Sleepy Hollow, NY 10591

careers@rockarch.org


Rockefeller Archive Center - Assistant Digital Archivist

(January 19, 2017)

Assistant Digital Archivist (1 position)

Rockefeller Archive Center

The Rockefeller Archive Center seeks a tech‐savvy, user‐oriented, and self‐motivated individual

to join the RAC Digital Program in the position of Assistant Digital Archivist. This is a full‐time

grant‐funded position supported by the Ford Foundation for a minimum period of three years.

Reporting to the Assistant Director, Head of Digital Programs, the Assistant Digital Archivist will

provide leadership and expertise for a project that will build a sustainable, user‐centered, and

standards‐compliant infrastructure to support the ongoing acquisition, management,

preservation, and discovery of digitized and born‐digital records.

Duties and responsibilities include:

▪ Plans and assists with tasks relating to a new RAC initiative to implement infrastructure

supporting archival management of digital records.

▪ Proactively communicates important project news to RAC staff, researchers,

representatives from donor/depositor organizations and other information

professionals.

▪ Plans and conducts a comprehensive usability testing program across all areas of system

functionality, identifying and reporting on concrete and incremental improvements to

the user experience.

▪ Specifies and assists in development of system functionality supporting the discovery

and delivery of digital records.

▪ Provides support to the other functions and responsibilities of the RAC Digital Program,

including digital preservation activities, data management and systems

implementations.

▪ May also be asked to assist in providing reference service, including monitoring reading

rooms.

Critical skills and expertise:

▪ Knowledge of best practices, tools, resources and methodologies for user experience

work.

▪ Strong command of archival theory and best practices, especially as they relate to the

particular issues posed by access to born digital and digitized content.  

▪ Familiarity with project management and software development tools (Asana,

Basecamp) and methodologies (Agile, Scrum, Lean).

▪ Familiarity with data and web standards relevant to management of and access to

digital collection materials such as EAD, DACS, XML/XSLT, HTML, CSS, JSON and

JavaScript.

▪ Experience working with APIs and scripting languages, particularly to facilitate

interoperability between systems.

▪ Familiarity with copyright regulations, donor restrictions, and permissions issues related

to providing access to digitized and born digital material.

▪ Aptitude for complex, analytical work with attention to detail.

▪ Ability to work in a team‐oriented approach with fellow staff members towards the

organization’s goals.

▪ Excellent written, verbal, analytical and organizational skills.

▪ Familiarity with using communication tools such as blog posts and social media in a

professional setting.  

▪ Ability to work independently on multiple projects and priorities.

▪ Willingness and desire to take initiative.

Required Education and Experience:

▪ ALA‐accredited master’s degree in library, information, and/or archival science or

equivalent Masters degree.

▪ Minimum one to three years professional experience in library or archival setting.

About the RAC:

The Rockefeller Archive Center, an operating foundation with its own substantial endowment, is

an independent archive and research center dedicated to the study of philanthropy and the

diverse domains it shapes. It was established in 1974 to assemble, preserve, and make accessible

the records of the Rockefeller family and the foundations and nonprofits established by the

family, including the Rockefeller Foundation, the Rockefeller Brothers Fund and the Rockefeller

University.  Today, the Center's growing holdings include materials from numerous foundations,

including the Ford Foundation and the Commonwealth Fund, as well as from many nonprofit

organizations.  It is also a major repository for the personal papers of leaders of the philanthropic

community, Nobel Prize laureates, and world‐renowned investigators in science and medicine.   

Located 20 miles north of New York City in Westchester County on a former Rockefeller estate,

the Archive Center is easily accessible from major highways and by train on the Metro‐North

Hudson Line.  The Rockefeller Archive Center is an equal opportunity employer.  The Center is

committed to the support and encouragement of a multicultural environment and seeks

candidates who can make positive contributions in a context of ethnic and cultural diversity.

To apply, please send a letter explaining your interest in the position and qualifications along with

a resume via email or mail to:

Rockefeller Archive Center

15 Dayton Ave

Sleepy Hollow, NY 10591

careers@rockarch.org


United Nations - Intern

(January 18, 2017)

The position is located in the Multimedia Resources Unit of the News and Media Division. The mandate of MRU is to provide audiovisual library and archival services and distribute multimedia contents to internal and external professional clients. The Unit also provides design, development, and technical support for multimedia websites. The unit is seeking interns interested in gaining professional, hands-on experience with multimedia collections, specifically photo, film, video and audio materials. The internship is for a minimum of two months with a possibility for extension. The internship is unpaid and full-time. Interns work five days per week (35 hours) under the supervision of the Chief of the Multimedia Resources Unit.

For full job description and instructions on how to apply please follow link: https://careers.un.org/lbw/jobdetail.aspx?id=70456


Lincoln Center of Performing Arts - Temporary Project Manager

(January 11, 2017)

POSITION

Temporary Records Manager

DEPARTMENT

Information Resources

OVERVIEW

Lincoln Center for the Performing Arts (LCPA) serves three primary roles: it is the world’s leading presenter of superb artistic programming, is a national leader in arts education and community relations, and functions as the manager of the Lincoln Center Campus.

The Records Management program is part of the Information Resources Office, which is dedicated to the maintenance and use of records throughout their lifecycle. The position reports to the Archivist, who manages the Information Resources Office.

The Temporary Records Manager will maintain records management policies and provide overall management and coordination of Lincoln Center for the Performing Arts’ Records Management Program.

This role is responsible for all activities connected with the life cycle of records including the development and implementation of active physical/electronic filing systems; the preservation and storage and disposal of inactive records, assistance in controlling cost associated with physical/electronic creation, storage, and retrieval; and other aspects of records and electronic management as required. This role is also responsible for providing customer focused service and building positive and constructive relationships with stakeholders, by understanding their needs, problems, and providing timely communication and service.

PRIMARY RESPONSIBILITES

  • Develops Records Management Procedures.
  • Develops and conducts instructional programs and trains employees in sound document, records, and electronic management practices and the use of documentation and records management systems.
  • Track organization’s compliance with Records Management Procedures.
  • Manages the processing of records to and from off-site storage and related vendor contracts.
  • Manage transition from paper to electronic records.
  • Provide document and records systems support for non-technical issues.
  • Analyze and evaluate records and electronic management throughout the agency and recommend cost effective improvement strategies.
  • Organize the identification and disposal of records that are at the end of their life-cycle.
  • Work with General Counsel to execute, track, and lift legal holds on records.
  • Update records retention schedules meet current records requirements.
  • Develop and update reports, manuals, and presentations.
  • Stay current with archival records management/records management technology, as well as legal concerns that may impact the organization’s records.
  • Work on cross-functional teams to promote and foster systematic and efficient records and electronic management initiatives. Support the application of procedures for managing document and records management.
  • Perform other duties as required or assigned in support of Lincoln Center’s goals and the Information Management Office’s vision, mission, and objectives aligned to these goals.

QUALIFICATIONS

Education and Training: MLIS from an ALA-accredited program with an emphasis in records management or Masters in archival management with a CRM desired. Comprehensive knowledge of current records management – paper and electronic, and archival methods, procedures, tools, and techniques, including preservation trends and applications.

Work experience: 1 – 3 years of experience working with institutional records (paper and electronic) within a records management/electronic records management program.

Preferred Skills

  • Certified Records Manager or Information Governance Professional
  • Experience with digital repositories and/or special collections. Experience with digitization projects and database management systems.
  • Excellent organizational, communication, and project management skills.

Technical skills and knowledge including current metadata schemes and standards relevant to the archival control of digital collections, long-term storage planning and digital asset management systems.

SUBMISSION PROCEDURE

Please submit a resume and cover letter (with salary requirements and outlining your interest in Lincoln Center) to the humanresources@lincolncenter.org inbox. Submissions without cover letters will not be reviewed.

Please list: Temporary Records Manager in the subject line.

Internal Candidates should contact a member of the Human Resources Department directly. Lincoln Center is an equal opportunity employer.


The Metropolitan Museum of Art - Intern

(January 11, 2017)

Paid Summer 2017 Internship for Graduate Student - The Metropolitan Museum of Art Archives

Met Archives

The Metropolitan Museum of Art Archives holdings are primarily textual documents related to the Met's institutional history, collection, and past exhibitions, dating from 1870 through the twentieth century. The intern's responsibilities will include archival processing of Museum records, reference assistance to Museum staff and non-staff scholars, and historical research. The ideal candidate will be enrolled in a graduate program in library/information science or archives management. In addition to developing practical work skills through this departmental placement, the intern will participate in MuSe (Museum Seminars) and interact directly with the Museum's diverse audience by conducting a gallery talk based on their area of expertise.

MuSe

Join a vibrant community of students at The Metropolitan Museum of Art this summer! The Museum Seminar (MuSe) Internship Program offers paid ten-week and long-term internships for undergraduate and graduate students, as well as recent graduates, to explore museum careers and gain professional experience during the summer. The Met has over forty department areas that host interns from a wide variety of academic backgrounds with an interest in art and museums. In addition to developing skills through special projects with Met staff, MuSe interns train to lead their own public tours in the galleries, and participate in a weekly seminar series on museum practice.

The Met strongly encourages applications from students who are members of groups underrepresented in careers related to museums and the visual arts.

For more information and to apply, visit:

http://www.metmuseum.org/about-the-met/internships/undergraduate-and-graduate-students/summer

DEADLINE: January 29, 2017, at 11:59 p.m. (EST). Please note: your recommendation letters must be submitted by this application deadline. We will not accept applications or recommendations after the deadline.

For further information regarding The Metropolitan Museum of Art Archives visit http://libmma.org/portal/museum-archives/.

The Metropolitan Museum of Art provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status, and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.


Whitney Museum of American Art - Project Archivist

(January 11, 2017)

Reporting to the Director of Research Resources and the Archives Manager, the Project Archivist will work to arrange, re-house, and describe a discreet collection of archival material relating to a prominent twentieth-century American artist. The archival collection is comprised primarily of materials created and collected by the artist, including correspondence, notebooks, illustrations, news clippings, photographs, and other material. The goal of the project is to make the collection accessible and available for researchers in a timely manner. This is a six-month, temporary position.

Responsibilities:

- Survey, arrange, and describe the collection, following archival best practices in consultation with archivists

- Implement preservation strategies for the handling and storage of fragile materials, identifying items within the collection that may require additional attention.

- Catalog and describe the collection, using TMS (The Museum System), and ArchivesSpace

- Research artist biography and provide contextual information in archival description

- Perform other related duties, as required

Qualifications:

- Master’s Degree in Library Science, Archives, or related field

- 2 years of relevant professional experience

- Demonstrated knowledge of archival best practices and standards, such as DACS

- Experience with TMS, ArchivesSpace, and/or Archivist’s Toolkit

- Familiarity with archival housing and preservation

- Ability to work independently and collaboratively with excellent time management skills

- Knowledge of and interest in 20th century art

About the Department

The Research Resources department provides access to primary resources, published resources, and other research material relating to the Museum’s support of American art and artists through its history, collections, and programming.

About the Whitney

The Whitney Museum of American Art, founded in 1930 by the artist and philanthropist Gertrude Vanderbilt Whitney, houses the foremost collection of American art from the twentieth and twenty-first centuries. From her vision arose the Whitney Museum of American Art, which has been championing the most innovative art of the United States for 86 years. The core of the Whitney’s mission is to collect, preserve, interpret, and exhibit American art of our time and serve a wide variety of audiences in celebration of the complexity and diversity of art and culture in the United States. Through this mission and a steadfast commitment to artists themselves, the Whitney has long been a powerful force in support of modern and contemporary art and continues to help define what is innovative and influential in American art today.

The Whitney Museum of American Art is an Equal Opportunity Employer. The Museum does not discriminate because of age, sex, religion, race, color, creed, national origin, alienage or citizenship, disability, marital status, partnership status, veteran status, gender (including gender identity), sexual orientation, or any other factor prohibited by law. The Museum hires and promotes individuals solely on the basis of their qualifications for the job to be filled. The Museum encourages all qualified candidates to apply for vacant positions at all levels. This description shall not be construed as a contract of any sort for a specific period of employment.

How to Apply

Please send resume and cover letter to: hr@whitney.org and state “Project Archivist” in the subject line. The Museum offers a generous benefit package.


Mark Morris Dance Group - Archive Project Manager

(December 27, 2016)

The Mark Morris Dance Group, formed in 1980, is an 18-member dance company that tours domestically and internationally. Live music and community engagement are vital components of the Dance Group. It has toured with its own musicians, the MMDG Music Ensemble, since 1996. Through the organization’s Access/MMDG programming, it integrates opportunities for dance, music, talks, and education at its Brooklyn home, the Mark Morris Dance Center, as well as on tour around the world. The Dance Center, opened in 2001, also provides rehearsal space for the dance community, diverse dance and fitness offerings for adults, beginner to professional, and a school serving students ages 18 months to 18 years in its 7 fully equipped dance studios. Dance Center expansion plans include adding 3 additional studios over the next 2 years.

With support from The Andrew W. Mellon Foundation, MMDG is undertaking an Archive Project to ensure the preservation and accessibility of Morris’s legacy. This full-time position will coordinate all aspects of the project and be responsible for meeting deadlines and tracking deliverables to ensure timely and thorough completion of project activities. The primary components of this 3 year project are: 1) archival quality digitization of prioritized analog video and audio materials and the creation and implementation of a long-term plan for storage of archival digital assets; 2) completion of inventory of the collection and a long-term project to create a searchable catalog of materials; and 3) improved organization for areas of the collection that currently lack adequate order and proper housing. MMDG is partnering with Dance Heritage Coalition (DHC), which will provide consulting and digitization services throughout the project.

RESPONSIBILITIES:

  • Oversee inventory and description of AV and non-AV collections
  • Work with content specialists and project assistants to ensure accurate, complete, and high-quality metadata is captured in accordance with established project standards
  • Support content specialists and artistic staff in selection of items for preservation-quality digitization
  • Oversee in-house access-quality digitization of videos not selected for high-level preservation
  • Liaise with Dance Heritage Coalition to manage the following:

o batching, tracking, transfer, and return of tapes for digitization

o development and delivery of training workshops and manuals

o recording and transcription of oral histories

o digitization of rare formats by third-party vendors

  • Work with outside consultants on the implementation of an in-house archive database using CollectiveAccess cataloging software
  • Assume responsibility for managing, maintaining, updating, and training in-house staff in use of the database
  • Supervise project staff performing inventory, scanning, filing, and other tasks
  • Manage Archive Project budget and track expenses
  • Provide on-going progress reports to Executive Director and Development Department; maintain detailed records and contribute to reporting to funders.

QUALIFICATIONS:

  • ALA-accredited Master’s in Library Science
  • Demonstrated success in completing large-scale multi-format archival processing projects
  • Project management experience: ability to track progress toward multiple goals, meet milestones, supervise assistants and work as part of a team
  • Familiarity with analog video formats and digital file formats, strong grasp of audiovisual and digital preservation standards and best practices and digital asset management
  • Strong grasp of metadata and cataloging standards
  • Excellent communication skills and attention to detail
  • Familiarity with CollectiveAccess software a plus
  • Knowledge of and interest in dance and issues in documentation and preservation of dance or performing arts preferred

BENEFITS & COMPENSATION:

  • $50,000
  • Comprehensive benefits package includes: Employee Health and Life insurance covered 100%, Flexible Spending Plan, voluntary dental and vision coverage, 403(b) retirement plan, TransitChek
  • Free dance classes at the Mark Morris Dance Center and access to the Wellness Center, MMDG’s private exercise facility

APPLICATIONS:

  • Résumé outlining your education and professional experience
  • Cover letter summarizing your relevant qualifications for this position
  • Indicate Archive Project Manager on the subject line of email
  • Applications in electronic format accepted at jobs@mmdg.org

Incomplete submissions will not be considered. No calls please.

Mark Morris Dance Group is an equal opportunity employer.


Byrd Hoffman Water Mill Foundation - Intern

(December 23, 2016)

Robert Wilson Archive

Byrd Hoffman Water Mill Foundation

New York, NY

The archivist for theater and visual artist Robert Wilson seeks applications for a part-time internship over a fifteen-week period through the spring of 2017 with opportunities to extend into summer and fall (if matriculating at that time).

Interns assist with inventorying and providing a basic level of intellectual control and metadata for collections. Interns will gain experience in cataloging, metadata, archival and theater research. The internship will not exceed twenty hours per week.

Projects and duties may include but are not limited to:

- Rehousing photographic material

- Applying metadata to digital assets

- Comparing print photo records to digital assets in proprietary DAM

- Assist with preparing digitization orders with vendor(s)

- Additional research projects as required

Prospective interns should be familiar with the basic tenets of cataloging and archival or museum research. Technical requirements include Office and an understanding of collection database principles. Current enrollment in an archival, information science or museum studies graduate program is required. A working knowledge of or interest in modern and contemporary theater and performance is a plus.

A brief letter of application, resume and names of professional/academic references should be emailed to deb.verhoff@watermillcenter.org (with “Photo Cataloging Internship” in the subject line). Applications will be accepted until the position is filled.

ABOUT THE ARCHIVE

Since the late 1960s, Robert Wilson's productions have decisively shaped the look of theater and opera. Through his signature use of light, his investigations into the structure of a simple movement, and the classical rigor of his scenic and furniture design, Wilson has continuously articulated the force and originality of his vision. Wilson's close ties and collaborations with leading artists, writers, and musicians continue to fascinate audiences worldwide.

Administered by the Byrd Hoffman Watermill Foundation, the Robert Wilson Archive promotes and supports research on Wilson’s works, career, and artistic legacy. The collection provides access to documentary materials including: photographs, papers, video recordings and ephemera directly related to Wilson's productions. In addition to documenting completed works, the archive records creative process through Wilson's production files, rehearsal notes and sketches. Tied into the Wilson Archive is the Watermill Center, a laboratory for performance on the East End of Long Island, founded by Robert Wilson in 1992 and opened to the public in 2006. The Center houses significant collections of Oceanic, African and Arctic tribal art as well as a range of modern and contemporary visual art and design elements (not to mention Wilson’s own production furniture). These materials inform and are influenced by the research that takes place at the Center, and are inextricably tied to the staging and visual sense of Wilson’s art.


Trinity Wall Street - Assistant Archivist (Part-Time)

(December 12, 2106)

Position Title: Assistant Archivist

Department: Archives

Group: Communications & Marketing

Reports To: Interim Archivist

Located at the head of Wall Street, Trinity Church has been part of New York City’s and our nation’s history since its charter in 1697. We are an Episcopal parish offering daily worship services and faith formation programs at Trinity Church, St. Paul’s Chapel, and online at www.trinitywallstreet.org.

Now in its fourth century, Trinity Church Wall Street is a vibrant and welcoming Episcopal community with a wide-ranging ministry of service to others. The parish welcomes approximately 3 million visitors per year to its historic Lower Manhattan sanctuaries, Trinity Church and St. Paul’s Chapel. Trinity’s mission focuses on worship, social justice, music, art, and education, both locally and worldwide.

This position will work with the Archivist in protecting and preserving the records of enduring value to the Parish of Trinity Church, thereby documenting the Parish’s continued pursuit of its mission. This position is considered regular part-time, offering a flexible 20+ hours per week with a competitive benefits and vacation package.

JOB RESPONSIBILITIES

  • Arrange and describe records to ensure their preservation and accessibility.
  • Assist in administering organization-wide electronic and physical records management program.
  • Facilitate access to and understanding of archival holdings for all users, including internal Trinity staff and the general public.
  • Field and respond to reference requests accurately and in a timely manner.
  • Help with design and implementation of outreach projects including talks, tours, exhibits, and workshops.
  • Oversee the Archives in cases when the Archivist is out of the office.
  • Assist with other archival and administrative duties as assigned.

SKILLS & KNOWLEDGE

Required

  • Thorough understanding of archival principles and practice required.
  • Excellent written, oral, and interpersonal communication skills.
  • Proficient in relevant technology, including digital projects, archival content management systems and electronic records management systems.

Preferred

  • Experience processing archival collections
  • Experience managing born-digital electronic records
  • Experience applying computer technology to archival practices and records management.
  • Experience employing discretion and integrity, as well as the use of up to date best practices, in an archival setting.
  • Knowledge about New York City and religious history.
  • Knowledge of and/or experience with records management programs and systems.

REQUIRED EDUCATION & CREDENTIALS

  • Completed MLS degree with concentration in archives required from an ALA-accredited library school.
  • Equivalent coursework and experience will be considered for those currently enrolled in, or near completion of, an MLS degree.

We offer competitive compensation along with a comprehensive benefits package. For consideration, please send your cover letter and resume to: hr@trinitywallstreet.org


Whitney American Museum of Art - Research Resources Assistant

(December 12, 2016)

The full-time Research Resources Assistant serves as the central staff member providing administrative support for the Research Resources department. The Assistant also provides reference services for Museum staff and external researchers accessing the following units within Research Resources: The Frances Mulhall Achilles Library, the Archives, Special Collections, and Permanent Collection Documentation Office.

Other Responsibilities:

Assists in circulation and patron database maintenance in the Voyager integrated library system (ILS); schedules appointments and maintains department calendar; processes Library acquisitions; handles all departmental invoicing; oversees periodical subscriptions and acquisition; provides research and clerical assistance to department; assists in overseeing the work of Interns/Volunteers under Archive and Library staff supervision; works on additional projects relevant to Research Resources departmental priorities

Qualifications:

2 years’ experience; MLIS degree (with art history or studio art background preferred); hands-on library and archival skills; experience or familiarity with Voyager ILS, ArchiveSpace, and The Museum System (TMS); research experience; knowledge of art history and contemporary American art; familiarity with library and archival preservation. Understanding of the function and processes of both libraries and archives and related experience a plus; good communication skills necessary.

The Research Resources department provides access to primary resources, published resources, and other research material relating to the Museum’s support of American art and artists through its history, collections, and programming.

Please send resume and cover letter to: hr@whitney.org and state “Research Resources Assistant in the subject line. The Museum offers a generous benefit package.

About the Whitney

As the preeminent institution devoted to the art of the United States, the Whitney Museum of American Art presents the full range of twentieth-century and contemporary American art, with a special focus on works by living artists. Designed by architect Renzo Piano and situated between the High Line and the Hudson River, the Whitney's new building vastly increases the Museum’s exhibition and programming space, providing the most expansive view ever of its unsurpassed collection of modern and contemporary American art.

The Whitney Museum of American Art is an Equal Opportunity Employer. The Museum does not discriminate because of age, sex, religion, race, color, creed, national origin, alienage or citizenship, disability, marital status, partnership status, veteran status, gender (including gender identity), sexual orientation, or any other factor prohibited by law. The Museum hires and promotes individuals solely on the basis of their qualifications for the job to be filled. The Museum encourages all qualified candidates to apply for vacant positions at all levels. This description shall not be construed as a contract of any sort for a specific period of employment.


New Museum - Oral History Fellow

(December 9, 2016)

The New Museum seeks an Oral History Fellow to support the Museum’s Oral History program, which will capture the Museum’s early history of presenting emerging artists via the firsthand accounts of artists, curators and other collaborators. The fellow will conduct background research on interviewees, prepare interview materials, and process archives records, making note of areas of the Museum’s Digital Archive that can be developed to more fully reflect key aspects of that history. The Fellow will also assist with populating a newly designed Oral History module within the Digital Archive.

Responsibilities include:

  • Processing legacy archives records and media in Collective Access.
  • Assisting with background research for the launch of New Museum Oral History project in coordination with the Museum’s 40th Anniversary programming.
  • Identifying collections with related historical materials that are currently underrepresented in the Digital Archive and prioritizing for digitization and ingest.
  • Transcribing oral history interview recordings and vetting transcripts for historical accuracy.
  • Assisting with production of Oral History materials (timecoded transcripts, image captions, etc.) to be showcased on the Museum’s Digital Archive.
  • Producing short reflective essay on digital archives, oral histories and memory, as reflected in the project work.
  • Candidates interested in attaining web archiving experience may also assist with archiving the Bowery Artist Tribute website.

Preferred Qualifications:

Completed coursework towards a Masters in Library/Archival Science. Background in art history, with particular interest in contemporary art and/or the artist alternative spaces of Lower Manhattan. Experience using Adobe Creative Cloud Suite to perform batch edits and metadata embedding of digitized visual materials (Photoshop, Premiere, Bridge). Experience using data management and publishing platforms. Familiarity with Collective Access and media production workflows a plus.

Instructions:

Interested applicants should send a cover letter and current resume (with links to academic and professional projects, as applicable) to archive@newmuseum.org. All materials should be sent as a single PDF. Professional and academic letters of recommendation are welcome, and may be sent separately. Applicants who are selected for the position are expected to keep regular weekly hours 2.5 days/week from February – April 2017, to be negotiated in advance with the Archivist, and will be offered a modest stipend. Application reviews will begin January 9, 2017.


New Museum - Digital Preservation Fellow

(December 9, 2016)

The New Museum seeks a Digital Preservation Fellow to perform archival processing, original research and technical documentation to expand the scope of the Museum’s Digital Archive to include interactive digital objects, and to further develop its documentation of the Museum’s new media art programs. The Museum will be the first museum to pilot the use of Rhizome’s Webrecorder tool to capture and document the dynamic web content of microsites that are part of the New Museum’s institutional history. The Fellow will also be responsible for researching the New Museum’s history of curating and promoting new media art, and will identify areas of the Digital Archive that should be better developed to represent that legacy.

Responsibilities include:

  • Processing legacy archives records and media in Collective Access.
  • Contributing to metadata re-structuring and vocabulary implementation by auditing legacy record groups and scripting batch edits as needed.
  • Piloting the archiving of web-based interactive objects with Rhizome’s Webrecorder tool.
  • Making recommendations for technical and descriptive metadata for interactive digital objects.
  • Identifying historical materials, particularly relating to the New Museum’s digital and web art programming, to highlight for 40th Anniversary exhibition and programming; and prioritizing those materials for digitization and ingest.
  • Producing a digital chronology of the New Museum’s new media programming and technology initiatives.
  • Producing short technical paper/reflective essay on web archiving tools and their relationship to collections that have strong historical ties to new media art, as reflected in the project work.

Preferred Qualifications:

Completed coursework towards a Masters in Library/Archival Science, particularly audiovisual or digital archiving. Familiarity with/interest in new media art history. Experience using Adobe Creative Cloud Suite to perform batch edits and metadata embedding of digitized visual materials (Photoshop, Premiere, Bridge). Experience using data management and publishing platforms. Familiarity with Collective Access, PHP and SQL a plus.

Instructions:

Interested applicants should send a cover letter and current resume (with links to academic and professional projects, as applicable) to archive@newmuseum.org. All materials should be sent as a single PDF. Professional and academic letters of recommendation are welcome, and may be sent separately. Applicants who are selected for the position are expected to keep regular weekly hours 2.5 days/week from February – April 2017, to be negotiated in advance with the Archivist, and will be offered a modest stipend. Application reviews will begin January 9, 2017.


New York University - Senior Archivist

(December 9, 2016)

Oversee day-to-day archival reference operations serving both in-person and remote patrons. Manage large-scale research projects for administrative offices and departments. Coordinate the sharing of collection content across website, blog, and social media platforms. Serve as a liaison with communications departments across the University. Supervise and train all student employees. Work with the University Archivist on collection development and outreach, specifically for a collection of Congressional Papers held by the repository.

Required Education:

Master's degree in Library & Information Science from an ALA-accredited institution or in Archival Studies.

Required Experience:

3 + years relevant archival experience with 2 years experience in an academic or institutional archive or equivalent combination of education and experience.

Preferred Experience:

Library digitization involving library metadata and/or experience working at a university archives/repository.

Required Skills, Knowledge and Abilities:

Excellent organizational, writing, and interpersonal skills. Knowledge of archives and manuscripts management. Proficiency with archival standards and literature.

EOE/AA/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity

Apply Here: http://www.Click2apply.net/92x922hs6b


Anti-Defamation League - Archives Intern

(December 6, 2016)

PRIMARY FUNCTION:

Archiving assistance

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Primary:

Responsible for indexing ADL documents to professional standards.

Responsible for efficient arrangement of documents in preparation for storage

SUPERVISION:

Supervision by professional archivist.

This position does not supervise others.

QUALIFICATIONS:

Skills:

Proficiency with use of office applications, especially Excel

Accuracy in creating consistent indexing essential

Excellent communication skills and ability to work as part of a team.

Work Experience:

Other similar internship experience helpful.

Experience with document indexing and/or cataloging

Education:

MLS (Master's degree in library science) candidate or recent graduate

Graduate course work in archiving or cataloging

To Apply: Send Resume and Cover letter to mbenjamin@adl.org


Preserve Putnam County - Archivist

(December 6, 2016)

Perserve Putnam county A non-prophet 501(c) historical society in Carmel New York is looking for a project archivist to organize and digitize a collection of material relating to Putnam county New York and family history. The work would be 3 to 4 days a week for up to one year. It would include work on the weekends when the president and founder of the society is in Putnam County. All work would be done from Carmel New York. It could be an entry-level position for a recent graduate. The goal would be to create a digital museum and various digital books related to local and family history. Contact George Whipple at GWhipple@EBGlaw.com or 212-333-7333 Send both Resume and Cover Letter

NYC Department of Records and Information Services - Archivist

(December 5, 2016)

The Department of Records/Municipal Archives seeks a responsible individual to join its team helping to preserve the City’s historical records in the Municipal Archives. Under general supervision, with wide latitude for the exercise of independent judgment or action, the archivist will develop and execute project plans for processing new records and records backlogs; perform research to support agency projects and outside researchers; recruit, train and supervise student employees, interns and volunteers; assist to plan and execute special projects as required; promote the preservation of agency and city records. This position will include moving and lifting heavy over-size cartons and books within and between the Archives headquarters and off-site facilities.

Minimum Qualification Requirements

1. A Master’s degree from an accredited college in Library Science, Archival Science, American History, Political Science, or a related area; or 2. A baccalaureate degree form an accredited college and one year full-time professional experience in archival, records management or library work; or 3. Education and/or experience equivalent to "1" or "2" above. However, all candidates must have the baccalaureate degree from an accredited college.

Preferred Skills

 All candidates must have experience in processing records

 Knowledge of archival theory and best practices.

 Experience developing and executing project

 Supervisory experience

Search for the Job ID # 273392

External Candidates please go to www.nyc.gov/careers

Current NYC employees please go to www.nyc.gov/ess

NO E-MAILS, PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED.

NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.

To Apply: Please send Resume and Cover Letter to WCHAU@RECORDS.NYC.GOV


Archdiocese of Hartford - Archivist

(December 5, 2016)

Archdiocese of Hartford

134 Farmington Avenue

Hartford, CT 06105

Candidate Information

The Archdiocese of Hartford is responsible for a geographic territory in Connecticut comprised of Hartford, New Haven and Litchfield counties, with an estimated population of more than 700,000 Roman Catholics. The span of the Archdiocese includes 214 parishes, 56 schools and a large nonprofit social services agency, Catholic Charities, which focuses on the needs of children, the family and the elderly in the community. The Archdiocese of Hartford currently has approximately 213 parish priests, 1,311 full or part-time staff for the schools and 550 employees at Catholic Charities. In addition, the Archdiocese of Hartford currently owns approximately 1,100 buildings, publishes its own monthly newspaper, The Catholic Transcript, and owns and operates an office of radio and television.

The Archdiocese’s Central Service Offices, which are co-located at 134 Farmington Avenue in Hartford and at the St. Thomas Seminary and Conference Center in Bloomfield CT, coordinate and oversee the exercise of administrative duties for the Archdiocese of Hartford and currently employ approximately 119 lay staff. The Central Service Offices staff interacts regularly with all constituents of the Archdiocese of Hartford, including the parishes, schools, clergy, the faithful and the entire Ecumenical community at large.

In October 2013 Bishop Leonard Blair was named Archbishop of the Archdiocese of Hartford and was installed on December 16, 2013.

Strategy and Direction: The Archdiocesan Central Service Offices now seek to strengthen and expand their organizational effectiveness, efficiency and responsiveness to the needs of the parishes, schools, clergy and faithful in the Archdiocese of Hartford. They seek a trained archivist to assist this effort.

Position Title:

Archivist

Department:

Administration

Reports To:

Chancellor

FLSA CODE:

Exempt

The Archivist for the Archdiocese of Hartford will preserve and administer the historic and artistic collections of the Archdiocese of Hartford. The Archivist will appraise and edit permanent records and historically valuable documents, and will direct the safekeeping of archival documents and materials.

Essential Functions:

  • Maintain effective and efficient control in the management of collections and cataloging archives
  • Plan and organize archives by accessing, cataloging, identifying and inventorying of collections
  • Develop and/or update policies and procedures for historic collections for the Chancery archives, as well as for use by other parishes and/or agencies and offices
  • Promote, exhibit, and display items, which are part of the Archdiocesan collection, for public viewing
  • Write and keep documentation and histories on each of the items contained in the collection
  • Assist with or coordinate with Parishes on the transfer of items and/or records
  • Assist with or coordinate with Archdiocesan offices and/or agencies on special programs related to historical materials
  • Prepare a departmental budget for each calendar year in regard to the administration of the department
  • Work closely with the Fiscal Department to facilitate the payment of expenses related to the department
  • Perform other duties and assumes other responsibilities, as assigned

Administrative Responsibilities

  • Maintains good working relationships and effective communications among all Archdiocesan personnel
  • Ability to work closely with the Chancellor to coordinate all aspects of departmental operations
  • Attend all staff and committee meetings, as necessary

Special Skills, Knowledge and/or Abilities

  • Knowledge and experience relating to the administration of temporal goods and archives
  • Solid academic understanding in theology and Roman Catholic traditions
  • Knowledge of collections management, specifically related to historic and artistic collections
  • Knowledge of local church history as well as a working knowledge of the Archdiocese of Hartford

Basic Skills, Knowledge and/or Abilities

Strong proficiency in Microsoft Applications

Must possess excellent analytical skills

Strong knowledge of accounting principles and practices

Must be self-motivated and have the ability to prioritize

Excellent interpersonal communication skills

Ability to present oneself professionally

Excellent record-keeping skills

Ability to work toward and meet project deadlines

Good facilitation skills with ability to conduct presentations and/or meetings

Ability to maintain confidentiality

Ability to adapt to changes in routine or schedule

Demonstrated sensitivity to multicultural parish settings

Educational Requirements:

Qualified candidates must possess a Masters of Library Science with a concentration on Archives Management from an accredited school.

Five or more years of experience working with archival collections; records management theory and practice; or a related field with an emphasis in museum studies, history, anthropology, or art history. Experience working in a religious environment is preferred.

Compensation: $60K

Benefits: Comprehensive health insurance and other plan benefits available at time of interview

Background: Per the safe environment policy of the Archdiocese of Hartford all applicants should expect to have a criminal background check.

Deadline for Application: January 31, 2017

For consideration please email: Arlene McSweeney Ed.D. at Arlene@CatholicRecruiter.com with resume.


American Civil Liberties Union - Associate Archivist/Records Center Coordinator

(November 23, 2016)

The Archives Department of the ACLU's National Office in New York City is seeking applicants for the full-time position of Associate Archivist/Records Center Coordinator.

OVERVIEW

The Archives department is responsible for maintaining in-house archives and liaising with the public archives of the ACLU. The Archives department provides reference services to National and Affiliate staff and lay leadership, develops records management policies for the National office, assists departments in the transfer of inactive records to the New York City Records Center, appraises and prepares permanent records for transfer to public archives and writes retention schedules for all series of active and inactive records in various media formats. The department also surveys the records of the ACLU National offices for eventual transfer to the public archives and provides advice to affiliates on their dealings with archival repositories for their historical records.

The Associate Archivist/Records Center Coordinator is professional who is proficient in best practices of archival and records management. The role is responsible for the day-to-day management of operations for the Archives department as well as the long-term development and implementation of records-related policies, procedures and guidelines regarding digitization, proper document handling, security, and the disposition of records in all formats. This position reports to the Archivist/Records Manager.

ROLES AND RESPONSIBILITIES

A demonstrated commitment to diversity and inclusion within the workplace. A personal approach that values all individuals and respects differences in regards to race, ethnicity, age, gender identity and expression, sexual orientation, religion, ability, and socio-economic circumstance;

Work collaboratively and respectfully toward resolving obstacles and/or conflicts.

Manage the Archives in-house Records Center including circulation, retention and destruction of the archives and inactive records. Maintain the facility. Ensure efficient use of storage space and accessibility of information stored.

Monitor routine operations including handling reference and research requests, conducting secure document destructions and purchasing archival supplies.

Work with the Archivist/Records Manager to monitor monthly payments to vendors, and engage in vendor management to ensure invoices and services are accurate and paid in a timely manner.

Work independently on assigned special projects to improve access to archives and ensure preservation of records in all formats.

Collaborate with the Archivist/Records Manager to develop annual plan and special projects for the department, including setting goals and determining the scope of the projects to be undertaken.

Identify appropriate standards/best practices in archival and records management to be adopted for projects and make recommendations/implement changes as needed.

Liaise with all national staff to carry out records retention and disposition procedures while ensuring best practices are maintained.

Participate in planning and providing regular staff training on archival and records management.

Supervise interns in conjunction with the Archivist/Records Manager. Coordinate the recruitment and hiring of interns.

EXPERIENCE AND QUALIFICATIONS

Master's Degree in American History, Library Studies, or Information Science required.

Minimum of three to five years of experience in an archives or information center required.

Proficiency with basic archival and/or records management principles and practices.

Experience designing and conducting training regarding best practices in archival and records management.

Experience managing/supervising staff.

Knowledge and experience with computer applications in the Microsoft Office suite, digital imaging software, and records or content management systems required.

Must be detail oriented and organized with strong writing and verbal communication skills and exceptional research skills.

Ability to work independently and collaboratively, including some supervisory experience.

Certificate or training in archival and records management preferred.

Ability to lift 35 - 40 pounds.

Commitment to the mission and goals of the ACLU.

Please send a cover letter (with salary requirements): hrjobsARCH@aclu.org - Reference [ARCH-02/ACLU-W] in the subject line.


American Jewish Joint Distribution Committee - Records Management Opportunity Intern

(November 16, 2016)

The American Jewish Joint Distribution Committee (JDC), founded in 1914, is the world’s leading Jewish humanitarian organization. Its archives document more than a century of JDC’s global humanitarian efforts and stand as one of the most important repositories in the world for the study of modern Jewish history.

Project:

The JDC Archives offers an internship opportunity in its records management initiative at its global headquarters in New York.

This internship will introduce the candidate to basic records management and archival principles and practices, including the life cycle of JDC’s institutional records, and involve them in all aspects of building out records management policies and procedures.

Responsibilities include working with JDC staff to review and update the record retention schedules for JDC’s New York headquarters and collaborating with the Archives to develop effective practices to train global JDC personnel in implementation procedures.

Qualifications:

  • Must have completed at least one semester of coursework in archives or library science
  • Strong organizational, analytical, and communication skills
  • Self-starter and detail-oriented
  • Interest in records management, archives, information management, or library science
  • Familiarity with 20th-century Jewish history is a plus

All opportunities are unpaid, but may be taken for course credit. Candidates will be supervised by professional staff and will have the opportunity to attend staff meetings and workshops. An expected schedule is 12-20 hours per week.

Applications are accepted on a rolling basis. To apply, please send a cover letter and resume to archivesinterns@jdc.org.


American Jewish Joint Distribution Committee - Photo Collection Opportunity Intern

(November 16, 2016)

The American Jewish Joint Distribution Committee (JDC) Archives’ Photo Collection contains over 100,000 images. These photographs offer a rich historical overview of JDC’s relief activities over the past century in 90 countries. More than 60,000 photographs have already been digitally scanned. We seek students for an experiential education opportunity to assist with image cataloguing and preservation. The broad range of countries and topics in our scope of this collection, which encompasses regions and time periods such as postwar Germany, 1950’s North Africa and 1960s-70s Israel, allows us to tailor projects to different interests.

Special projects:

  • Adding to our online database the following photo collections:

o Community life, education and health services provided to Tunisian Jews from the 1950s-70s

o Post-WWII Jewish refugees living in Displaced Persons Camps in Austria and Germany

o Youth and elderly care programs in 1960’s Israel.

o Assorted collections of JDC activities in Jewish communities of Bulgaria, Hungary, India, and many others

  • Preparing unprocessed images documenting JDC activities in 20 countries (1940’s-70’s) with emphases on Israel, France, Germany and Iran for digitization and preservation.

Responsibilities include:

  • Creating metadata and integrating new photographs into cataloguing system.
  • Conducting research and fact-checking to enrich descriptive data for photographs.

Qualifications:

Proficiency in Word and Excel required. Familiarity with database procedures is recommended. Preferred candidates will have completed at least one semester of graduate work in archival, museum, or library studies, or art history. The ideal candidate will be detail-oriented and have a basic knowledge of photographic history.

All opportunities are unpaid, but may be taken for course credit. The expected schedule is 12-20 hours per week. Options are available in the NY office located in midtown Manhattan and our offsite facility in Long Island City.

Applications are accepted on a rolling basis. To apply, please send a cover letter and resume to archivesinterns@jdc.org.


American Jewish Joint Distribution Committee - Archives Processing Opportunity Intern

(Novemeber 16, 2016)

The JDC Archives is the institutional repository of the American Jewish Joint Distribution Committee (JDC), the world’s leading Jewish humanitarian assistance organization since its founding in 1914. Holding over 3 miles of records documenting JDC’s global rescue, relief, and renewal work in over 90 countries during the past century, the JDC Archives is one of the world’s most significant collections for the study of modern Jewish history.

We seek students who are interested in gaining archival processing experience. The broad geographic and programmatic scope of our institutional records allows us to tailor projects to different interests.

Projects:

  • Arrange, rehouse, and describe unprocessed records of JDC’s activities around the world, including Israel, the Soviet Union, Tunisia, and Yugoslavia, from the past three decades
  • Prepare collections for off-site storage
  • Database cleanup, such as deleting duplicate records and conducting quality control on file names and subject terms
  • Contribute to collections management procedures and documentation
  • Other special projects as they arise

Qualifications:

Proficiency in Word and Excel required. Familiarity with database procedures is recommended. Candidate must have completed at least one semester of coursework in archives or library science. Interest in Jewish history preferred.

All opportunities are unpaid, but may be taken for course credit. Candidates will be supervised by professional staff and will have the opportunity to attend staff meetings and workshops. An expected schedule is 12-20 hours per week. Options are available in the NY office located in midtown Manhattan and in our offsite facility in Long Island City.

Applications are accepted on a rolling basis. To apply, please send a cover letter and resume to archivesinterns@jdc.org.


LIFE Photo Archives | Time Inc. - Intern

(November 15, 2016)

Time Inc. (NYSE:TIME) is a leading content company that engages over 150 million consumers every month through our portfolio of premium brands across platforms. Our influential titles include People, Time, Fortune, Sports Illustrated, InStyle, Essence, Wallpaper, and Real Simple.

THE POSITION:

The LIFE Photo Archives at Time Inc is hiring an enthusiastic and dedicated intern who loves history and visual culture as much as we do. Thousands of images shot for America’s best-selling picture magazine have never seen the light of day (or at least the light of a scanner). Help us scan, describe, and monetize these incredible assets. You’ll also work with us to create inventories, develop exhibitions, and assist researchers. The ideal candidate is available 35 hours a week, writes photo captions quickly and clearly, and has experience with digital asset management systems.

YOU WILL:

  • Scan original LIFE magazine negatives and/or prints, research and write caption notes, and upload to our various digital platforms and image partners
  • Assist the Archives Manager and Assistant Manager with collections analysis, exhibition preparation, and gallery sales
  • Review and edit existing metadata in our internal archives database
  • Handle any other administrative or research duties, supporting the photo archives staff

YOU HAVE:

  • Strong writing skills and can describe images clearly and succinctly
  • A background in library science, museum studies, or a related field. Graduate students in these disciplines are particularly encouraged to apply
  • Familiarity with digital asset management systems, Photoshop, and Excel
  • The ability to learn new systems and manage multiple assignments
  • Problem solving ability, a self-starter attitude, and a sense of humor

YOU ARE:

  • Proven: You come with 1-3 years of experience describing historical collections. You have a background in library science, museum studies or a related field or are currently getting a master’s degree in one of these areas.
  • Detail-Oriented Writer: You have impeccable writing skills and can describe photographs – with tags and captions - quickly and clearly.
  • Communicative: You’re indispensable to bosses and teammates for your calm, friendly, and direct approach to communication.

To apply please submit your resume here:

http://bit.ly/2fs2012

If you have any questions, please contact the Archives Manager at jill.golden@timeinc.com.


Chancellor Robert R. Livingston Masonic Library - Digital Technician

(November 14, 2016)

Digital Technician

The Chancellor Robert R Livingston Masonic Library of the Grand Lodge of New York is a special collections library and museum consisting of over 60,000 books, 50,000 artifacts and a substantial trove of archival material. Located in the Grand Lodge of New York, the library attracts researchers from around the world as a premiere destination for research on topics related to Freemasonry.

Summary and Responsibilities:

This is a full time position with benefits.

Digital photography, processing and quality control of cultural heritage collections at the Chancellor Robert R Livingston Masonic Library of the Grand Lodge of New York will be the focus of this position. Major responsibilities include administration of born-digital records, digitization for eventual ebook distribution, maintenance of digital historical records, and the digitization of fragile special collections material. The successful candidate will also perform library duties such as shelving and coverage of the Reading Room as needed and will work with the library’s small staff in a collaborative fashion.

Qualifications:

-Recent graduate of MLIS program or student in MLIS program with a concentration in Archives, Records Management or Digital Collections.

- Technical proficiency with SLR digital cameras.

-Experience with digital assets or electronic records, databases, information architecture and/or digital archive workflows.

- Understanding of photographic technical terminology and techniques. Experience working with Adobe Photoshop or other image manipulation software.

-Experience with digitization tools such as the ATIZ bookscanner preferred.

-Strong analytical and problem solving ability.

-Strong organizational, planning, time management and project management skills.

-Strong service orientation, interpersonal, oral and written communication skills.

- Physical requirements include: Ability to lift forty pounds to the waist.

Benefits in Employment with The Chancellor Robert R Livingston Masonic Library:

Full-time employees have vacation and sick leave benefits and are eligible to participate in group life, health, and dental insurance plans. Employees contribute to the cost of their health insurance based on income level and the type of coverage they select.

Application Process: To apply, please send resume, cover letter and three references to Morgan Aronson at mailto:mea@nymasoniclibrary.org by November 30th, 2016.


Helen Frankenthaler Foundation - Intern

(November 10, 2016)

Helen Frankenthaler and the Helen Frankenthaler Foundation:

Helen Frankenthaler (1928-2011), whose career spanned six decades, has long been recognized as one of the great American artists of the twentieth century. She was eminent among the second generation of postwar American abstract painters and is widely credited for playing a pivotal role in the transition from Abstract Expressionism to Color Field painting. Her work is represented in museum collections worldwide and has been the subject of numerous national and international exhibitions and substantial publications. The New York City- based Helen Frankenthaler Foundation, established and endowed by the artist during her lifetime and newly active following the closing of her estate, is dedicated to promoting greater public interest in and understanding of the visual arts. For more information, visit: http://www.frankenthalerfoundation.org.

Position Description:

The internship at the Helen Frankenthaler Foundation is designed to provide the graduate student with practical work experience in an artist-endowed foundation archives and library. Under the supervision of the archivist, the intern will process collection materials and describe them using ArchivesSpace. The internship may also include creation of metadata for digital objects and entry into our in-house digital asset management system.

Requirements:

The ideal candidate will possess the following:

- Student currently enrolled in an archives studies, library, or history Graduate Degree program;

- Knowledge of archival principles, arrangement and description;

- Familiarity with DACS and with the use of standardized vocabularies;

- Strong research and organizational skills;

- Ability to perform tasks with accuracy and attention to detail;

- Ability to work successfully in a small office environment;

- Proficiency with MS Word and Excel; experience with Filemaker Pro is a plus.

Duration of the position:

Spring semester, 2017. 16-20 hours per week. The internship is located in the Helen Frankenthaler Foundation offices in Chelsea and office hours are between 10am-6pm, Monday-Friday.

Compensation:

The internship is paid $15/hour.

To apply:

Interested students should send a cover letter, resume and contact information for two references to archives@frankenthalerfoundation.org by November 28, 2016.

New York Parks Department Monument Division - Intern

(November 2, 2016)

Unpaid archival intern position working with the NYC Monuments Collection, 1936-2011. Perform basic rehousing and description, applying basic preservation methods. Contribute to finding aid using Archivist Tool Kit. A Demonstrated knowledge of archival theory and practice essential. Ability to bend, reach and lift boxes weighing up to 40 lbs helpful. Interns must be available 1-2 days per week during normal business hours. Knowledge or interest in Art History and NYC history a plus!

Please email letter of interest/resume to martha.foley@parks.nyc.gov

Historical Society of Putnam County New York - Archivist

(November 1, 2016)

Nonprofit local and family Historical Society of Putnam County New York a 501(c)(3) is looking for a archivist to scan our collections into high-resolution digital media and create various history books and archives.

The position could either be performed in New York City or in Putnam county depending on what is more convenient for the applicant. Recent grads welcome to apply!

Please contact me at 212-333-7333. Email resumes to george@georgewhipple.com.


Pace Gallery - Intern

(October 24, 2016)

Pace Research & Archives is seeking a part-time paid intern to assist with digitizing paper and photographic materials, creating and editing metadata, loading data into the digital asset management system, and reviewing database records for accuracy.

The internship is available to students enrolled in an accredited Master’s Degree program in Library and Information Science, art history or museum studies. The intern must commit to two full days a week. Candidates should have knowledge of basic archival principles of processing and digitization, be self-motivated and detail-oriented, and must be able to work both independently and with a team.

Objectives:

  • Digitize records according to established protocols
  • Enter data into archival management system
  • Research and record metadata
  • Review for quality control

Qualifications:

  • Must be enrolled in an accredited Master’s Degree program in Library and Information Science, art history or museum studies
  • Experience with archival collections processing preferred
  • Strong organizational, analytical, and problem solving skills
  • Ability to work both independently and with other team members
  • Must be able to write and communicate clearly and effectively and meet deadlines
  • Willingness to adapt to changing priorities and circumstances and update project accordingly
  • Strong computer skills, including a working knowledge of Adobe Photoshop

Application Instructions

Interested candidates please submit a cover letter and resume to jobs@pacegallery.com, subject line: Archive Intern. No phone calls please.

The Pace Gallery is an Equal Opportunity Employer.


NYSHA/ Fenimore Art Museum & The Farmers Museum - Special Collections Librarian Reference and Outreach Coordinator

(October 24, 2016)

Special Collections Librarian: Reference and Outreach Coordinator

The New York State Historical Association, Fenimore Art Museum, and The Farmers’ Museum seek an innovative, outgoing and highly motivated Special Collections Librarian to join the Research Library team. Acting as a concierge of sorts, the Librarian will coordinate all aspects of reference and outreach and connect users with the institutions’ resources in their many formats. The successful candidate will be able to balance internal operations with public service duties while working with diverse collections and audiences. This is a full time, permanent position.

Responsibilities include:

Take a leadership role in developing internal and external library audiences

Oversee occasional staff, including interns and student workers

Acts as liaison to SUNY Oneonta’s Cooperstown Graduate Program staff and students, and Museum departments as assigned

Coordinate all aspects of user experience including:

- onsite research visits

- remote reference questions and in-depth research requests

- coordinate social media activities with institutions’ marketing department

- develop programs and instructional materials to enhance discovery of Library resources

Is an active member of the library team in:

- Collection development and ILL

- Cataloging and archival processing

- Strategic planning

- Policy and procedure evaluation

- Grant opportunity identification, application, and project management

Required Qualifications include:

Masters of Library Science from an ALA accredited program

Demonstrated experience in public service and library programming

Demonstrated experience in project management and coordination

Demonstrated experience working with library special collections and/or museum collections

Understanding of and experience in conducting archival research, and familiarity with a wide variety of primary resources (broadsides, maps, archives, oral histories, prints, photographs, museum objects, etc.)

Desired qualifications:

Passion for American history, Academic and Folk Art, material culture

Experience with MARC format and current metadata standards

Familiarity with EOS.Web or similar ILS software and OCLC Connexion

Experience with museum collection databases

To apply, please email your cover letter and resume to Jess Zinger, HR Coordinator at j.zinger@nysha.org. Alternatively, applications may be mailed to Human Resources, PO Box 800, Cooperstown, NY 13326.



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