Job Postings

Current Openings


Full Position Descriptions

PEN American Center - Project Coordinator, Pen American Digitzation Project

(July 30, 2015)

PEN American Center, the largest branch of the world’s leading international literary and human rights organization, has received funding to preserve, digitize, and make available online to the public its audio and video collection, which features icons and iconoclasts whose ideas and actions transformed the literary, political, and cultural landscapes of our time, such as Arthur Miller, Susan Sontag, Kurt Vonnegut Jr., Toni Morrison, Michael Cunningham, Grace Paley, Normal Mailer, Salman Rushdie, and many others. The collection captures the raw ideas that helped thrust American intellectualism and cultural influence onto the international stage over five decades of political, social, and cultural turmoil and national transformation. 

PEN America seeks a project coordinator to manage the day-to-day operations of the archive digitization project and website build. The coordinator will work with PEN America’s content director, project consultants (the preservation house, website design and development firms, and postproduction teams), and Princeton University to manage the preservation, digitization, and online presentation of over 50 years of archival audio and video materials.

Primary Responsibilities
• Manage the creation of an asset management database to track, ascribe metadata to, and describe audio video materials being digitized.
• Coordinate the movement of materials from Princeton through the digitization and preservation process and ultimately online.
• Project coordinate the creation of an advanced search area for the PEN America website and other online projects.
• Hire and manage a team of interns to work on the PEN America Archive project.

Requirements
• Knowledge of HTML and Drupal (or comparable content management systems) 
• Working knowledge of audio and video editing programs: Final Cut Pro, Adobe Premier, ProTools, GarageBand, or comparable programs
• Familiarity with YouTube, SoundCloud, podcasts, and other online multimedia platforms
• Strict attention to detail
• Ability to manage multiple projects at once
• Excellent organizational and communication skills
• Ability to work in a fast-paced, nonprofit environment
• Working knowledge of Adobe Creative Suite

The ideal candidate will have had at least two years experience project coordinating online, multimedia, or other comparable projects. 

 This is a full-time, two-year position. Position extension beyond two years is dependent on funding.

 Salary and Benefits: PEN offers competitive compensation and benefits, commensurate with experience. 

Application Instructions: Please email your resume and cover letter, with “Archives Coordinator” in the subject line, by August 22 to: jobs@pen.org. Phone calls will not be returned.

PEN American Center is an equal opportunity employer that does not discriminate in its hiring practices and, in order to build the strongest possible workforce, actively seeks a diverse applicant pool. 

New York Transit Museum Archives - Intern

(July 29, 2015)

Intern Project Description
The New York City Transit Museum Archives seeks two unpaid archive interns for the 2015 Fall
Semester.
The New York Transit Museum Archives is the official repository for New York City Transit
Authority administrative records of enduring historical value; historical documents are also
acquired from outside sources. The New York Transit Museum Archives collects historical
documents and works of art on paper relating to New York City mass transit from the midnineteenth
century to the present. These records and documents include photographs, moving
image materials, maps, posters, engineering drawings, books and serial publications, reports,
proposals, records of legal proceedings, correspondence, and other materials. The archives
preserves and catalogs these materials and makes them available to researchers from the public,
from the New York Transit Museum, and from within the NYCTA and other Metropolitan
Transportation Authority agencies. The archives provide reference services by telephone and
mail, conducts research, supports all Museum staff functions (exhibitions, programs,
development, retail operations, outreach) and initiates publications that provide historical
information to the public.
Primary job responsibilities
Assist in the processing of incoming collections of historical records including maps, posters,
photographs and the inventory of library materials; catalog collection and series level records for
incoming donations in the archives PastPerfect Collection Management database; create paper
based collection descriptions and finding aids for record series’ in the archive; scan images for
image management database.
Qualifications and experience
Students in archives management, library and information science, records management,
museum studies, conservation/preservation administration, history, photography, urban studies,
historic preservation, and engineering programs who have had coursework or experience in
archives management, cataloging and classification, preservation administration, indexing and
abstracting and/or historical research methods are encouraged to apply. A minimum commitment
of one day a week is required.
To apply for this internship please mail, fax or email a cover letter and resume to:
Carey Stumm
Collections Manager
New York Transit Museum
130 Livingston Street 10th Floor
Brooklyn NY 11201
carey.stumm@nyct.com

PEN American Center - Archivist/Cataloger, PEN America Digitization Project

(July 29, 2015)

PEN American Center, the largest branch of the world’s leading international literary and human rights organization, has received funding to preserve, digitize, and make available online to the public its audio and video collection, which features icons and iconoclasts whose ideas and actions transformed the literary, political, and cultural landscapes of our time, such as Arthur Miller, Susan Sontag, Kurt Vonnegut Jr., Toni Morrison, Michael Cunningham, Grace Paley, Normal Mailer, Salman Rushdie, and many others. The collection captures the raw ideas that helped thrust American intellectualism and cultural influence onto the international stage over five decades of political, social, and cultural turmoil and national transformation. 

PEN America seeks a project coordinator to manage the day-to-day operations of the archive digitization project and website build. The coordinator will work with PEN America’s content director, project consultants (the preservation house, website design and development firms, and postproduction teams), and Princeton University to manage the preservation, digitization, and online presentation of over 50 years of archival audio and video materials.

Primary Responsibilities
• Manage the creation of an asset management database to track, ascribe metadata to, and describe audio video materials being digitized.
• Coordinate the movement of materials from Princeton through the digitization and preservation process and ultimately online.
• Project coordinate the creation of an advanced search area for the PEN America website and other online projects.
• Hire and manage a team of interns to work on the PEN America Archive project.
 Requirements
• Knowledge of HTML and Drupal (or comparable content management systems) 
• Working knowledge of audio and video editing programs: Final Cut Pro, Adobe Premier, ProTools, GarageBand, or comparable programs
• Familiarity with YouTube, SoundCloud, podcasts, and other online multimedia platforms
• Strict attention to detail
• Ability to manage multiple projects at once
• Excellent organizational and communication skills
• Ability to work in a fast-paced, nonprofit environment
• Working knowledge of Adobe Creative Suite

The ideal candidate will have had at least two years experience project coordinating online, multimedia, or other comparable projects. 
 This is a full-time, two-year position. Position extension beyond two years is dependent on funding.
 Salary and Benefits: PEN offers competitive compensation and benefits, commensurate with experience. 

Application Instructions: Please email your resume and cover letter, with “Archives Coordinator” in the subject line, by August 22 to: jobs@pen.org. Phone calls will not be returned.

PEN American Center is an equal opportunity employer that does not discriminate in its hiring practices and, in order to build the strongest possible workforce, actively seeks a diverse applicant pool. 

Brooklyn Historical Society - Oral History Project Manager

(July 28, 2015)

Oral History Project Archivist
Brooklyn Historical Society seeks an Oral History Project Archivist to process and describe ten oral history collections. Reporting to the Managing Director of Library & Archives and working closely with the Oral Historian, the successful candidate will be responsible for processing and describing the Voices of Generations: Investigating Brooklyn’s Cultural Identity oral history collections according to established project procedures and best practices for in-house and online access. Voices presents not only historical evidence about the lives of twentieth-century century Brooklyn residents, but also reveals changes in how history is documented and how cultural identities are defined in a diverse and complex American community over many generations, and through periods of demographic change. The collections demonstrate how these communities sought to preserve vital social, political, religious, and even culinary traditions while embracing new identities as Brookly nites, New Yorkers, and Americans.

Using Archivist’s Toolkit (AT) to create EAD finding aids according the standards set forth in BHS’s oral history and archival processing manuals, the Archivist will be responsible for exporting that descriptive record from AT to online access tools. Each interview will be described at the interview-level within AT using archival standards for description and subject access and indexed and synced using the Oral History Metadata Synchronizer (OHMS). The archivist will also be responsible for updating and maintaining procedures and policies; providing information for periodic reports to our funder; supervision of two oral history interns; and support reference services during the library’s open hours, including at least 1 Saturday per quarter.

Responsibilities
• Perform due diligence in rights-assessment: review release forms, research and contact narrators to update permissions.
• Audit audio recordings, review transcripts, and create index logs of interviews.
• Complete online synchronization of audio recordings to transcripts/indices using Oral History Metadata Synchronizer (OHMS) tool.
• Contribute to BHS’s blog.
• Supervision of interns including quality check of description and auditing.

Qualifications:
• Masters in Library and Information Science, or equivalent degree, with a specialization in archival studies and completion of a library cataloging course.
• Previous experience working with CMS and ILS systems; familiarity with WordPress content management systems; experience specifically with Archivists’ Toolkit.
• Familiarity with MARC and EAD; AACR2 and DACS; and with the use and application of standardized vocabularies. 
• Experience working with digital assets, specifically audio and video.
• Familiarity with new archival and digital humanities technology such as OHMS (training provided).
• Ability to lift, bend, and reach boxes or volumes weighing up to 40 lbs. and work in library stacks in cold temperatures (60-65 degrees Fahrenheit) for up to an eight-hour workday, five days a week.
• Strong organization and time-management skills; attention to accuracy and detail is essential.
• Supervisory experience, either within an archive or another work setting.
• Effective oral and written communication skills.
• Ability to work as both independently and as part of a team and ensure that work is accomplished in a timely and accurate manner 
Preferred qualifications
• 2-3 years post-MLS archival processing and description experience, including an understanding of pragmatic and efficient processing procedures.
• Familiarity and/or interest in histories of Brooklyn neighborhoods, New York City, immigration, ethnic communities, public health, and/or racial and social justice.
• Knowledge of oral history best practices; familiarity with OHMS.
• Experience instructing students on the use of primary resources within a classroom setting.

Compensation
Dependent upon qualifications and experience; benefits include medical and dental coverage. BHS staff ID grants free entrance to museums around New York City. Position is an 18-month, grant-funded position.

To Apply
Please email a cover letter, resume, and salary requirement to library@brooklynhistory.org with a subject line of Oral History Processing Archivist [last name]. Applications will be reviewed immediately. No phone calls please.

About Voices of Generations: Investigating Brooklyn’s Cultural Identity
Brooklyn Historical Society’s Voices of Generations: Investigating Brooklyn’s Cultural Identity is a project to digitize, process, and catalogue ten oral history collections that document different ethnic and cultural groups in Brooklyn. Some of these collections date back as early as 1973; and they all demonstrate how diverse communities sought to preserve vital social, political, religious, and even culinary traditions while embracing new identities as Brooklynites, New Yorkers, and Americans.

The chief goals of the project are to digitize and process the collections, catalogue them through item-level descriptions as well as collection-level finding aids, and post as many as possible online using the Oral History Metadata Synchronizer (OHMS)—an innovative online application that makes the content of interviews searchable, and therefore more accessible. A final goal of the project is to use each collection as the basis for increased community and public engagement through outreach, social media, online publishing, and programming.

For more information on our oral history collections, visit http://brooklynhistory.org/library/wp/library-collections/oralhistory

About Brooklyn Historical Society
Founded in 1863, Brooklyn Historical Society is a nationally-recognized urban history center dedicated to preserving and encouraging the study of Brooklyn's extraordinary and complex history. BHS is a vibrant museum, a world-renowned research library, a cutting-edge education center, and a hub for community dialogue. Located in a landmark 1881 building designed by architect George Browne Post, BHS welcomes both residents and visitors from around the world to learn about Brooklyn’s past, present, and future.

Brooklyn Historical Society is an Equal Employment Opportunity employer.
Brooklyn Historical Society is dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, the presence of any mental, physical, or sensory disability, sexual orientation, or any other basis prohibited by federal or state law.

Posting Date
July 28, 2015

Brooklyn Museum - Museum Archivist/Manager of Library Special Collections

(July 28, 2015)

The Brooklyn Museum is seeking a professionally trained archivist with a Master’s degree in library and information science or equivalent graduate degree. The successful candidate will have five years of experience working with archives and special collections preferably in a museum setting overseeing the acquisition, organization, cataloging and processing of archival collections. Excellent verbal and written communication skills. Strong interpersonal skills, working with staff and the public. Proficient technical skills, including experience with MS Access and ability to manage and manipulate data; knowledge of current archival issues and trends, particularly in relation to electronic records and descriptive standards. Accuracy with detailed work essential; strong organizational and administrative abilities.

Responsibilities: Working under the direction of the Principal Librarian, the Museum Archivist is responsible for the archives of the Brooklyn Museum.The Archivist is responsible for overseeing the Museum’s records management program including key electronic records created by the Brooklyn Museum staff. The Archivist will work as a team member with the Libraries and Archives Staff and will assist with with collection development, and grant writing for the Archives and Library Special Collections. The Archivist will implement policies and procedures regarding the maintenance and use of archival records; arrange and describe records; catalog special collections and provide online access to those collections; support digital projects, including electronic records management; manage and maintain archives collection databases; manage image collections, including interaction with Digital Collections and Services and Technology staff to facilitate inclusion of Library and Arch ives images in the Museum’s online systems; process image reproduction requests; prepare surveys, finding aids and inventories; provide reference services to the Museum staff and the public; and train and supervise Archives staff, volunteers and interns.

Regular Work Schedule: 35 hours, Monday through Friday. 
Start Date: September 14, 2015

To apply, please send resume and cover letter to job.archivist.manager@brooklynmuseum.org

Brooklyn Historical Society - Reference and User Services Intern

(July 2, 2015)

Reference and User Services Internship
The Library & Archives department of Brooklyn Historical Society (BHS) is seeking Reference and User Services Interns for the 2015 – 2016 academic year (September – May).

BHS’s reference and user services internship is a long-standing program with a proven track record providing interns hands-on experience in a special collections reading room. Alumni of the program have gone on to hold professional library and archives positions at many renowned academic, governmental, and cultural institutions in New York City and beyond.

Responsibilities
Under the supervision of the Reference Librarian, interns: 
• staff the reference desk and supervise the library reading room
• answer in-person, email, phone, and mail reference questions
• help users make appointments for archival research
• welcome museum visitors to an interior landmarked library
• gather user services assessment data
• create new or enhance existing online subject guides

Requirements
Internships are available on Wednesdays, Thursdays, Fridays, or Saturdays. Interns must be available one full day a week (9:30 am – 5:30 pm) including an hour for lunch (11:45 am – 12:45 pm) and four hours on desk when the library is open to the public (1:00 – 5:00 pm). The ideal candidate demonstrates reliability, punctuality, attention to detail, and follow-through. He or she is patient, helpful, and energetic when working with the public.

Candidates must be enrolled in a graduate-level history or ALA-accredited library science/archives program. Competitive candidates will have already completed coursework in reference and user services. An academic focus or some experience with special collections and archives is preferred. 

Additionally, candidates must be able to lift and carry library materials and equipment weighing up to 40 lbs; to stoop, reach, walk up and down stairs; to stand and sit for prolonged periods of time; to work in a cold setting (60-65° F); and to work in conditions where dust and mold are sometimes encountered.

Compensation
Internships are unpaid and are intended to fulfill course credit requirements for internships and practicums. BHS staff ID grants free entrance to museums around New York City.

How to Apply
Please email resume and cover letter to library@brooklynhistory.org with the following subject line: [LastName] - User Services Internship

Applications will be reviewed immediately.

About Brooklyn Historical Society
Founded in 1863, Brooklyn Historical Society is a nationally-recognized urban history center dedicated to preserving and encouraging the study of Brooklyn's extraordinary and complex history. BHS is a vibrant museum, a world-renowned research library, a cutting-edge education center, and a hub for community dialogue. Located in a landmark 1881 building designed by architect George Browne Post, BHS welcomes both residents and visitors from around the world to learn about Brooklyn’s past, present, and future.

Brooklyn Historical Society is an Equal Employment Opportunity employer.
Brooklyn Historical Society is dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, the presence of any mental, physical, or sensory disability, sexual orientation, or any other basis prohibited by federal or state law.

Posting Date
July 1st, 2015 

Brooklyn Historical Society - Archivial Processing Intern

(July 2, 2015)

Archival Processing Internship
Brooklyn Historical Society seeks an Archival Processing Intern for the 2015-2016 academic year to assist with the processing of BHS archival collections. Candidates must have taken at least one course in archival concepts, or be enrolled in an archival course during their first semester of the internship to be eligible for the position. 

Responsibilities
• Perform basic rehousing and minimal description or inventorying.
• Contribute to a finding aid; create additional access points and content guides.
• Apply basic preservation techniques to archival records, including encapsulating fragile material and foldering oversized material.
• Assist with basic collection management, including numbering of folders and boxes.
• Arrange and describe a related collection, and author a finding aid in Archivist Toolkit.
• Intern will be expected to contribute to BHS’s blog.
Requirements
• Interns must be available 2 days a week (9:00am – 5:00pm) including an hour for lunch.
• Significant coursework towards the completion of a Masters in Library and Information Science with a specialization in archival studies and completion of an archival description courses. 
• Demonstrated understanding of archival collections and principles of arrangement and description. 
• Effective oral and written communication skills; ability to work both independently and as part of a team.
• Strong organization and time-management skills; attention to accuracy and detail is essential
• Familiarity with EAD and DACS; and with the use and application of standardized vocabularies. 
• Ability to bend, reach, and lift boxes or volumes weighing up to 40 lbs.
Preferred Qualifications
• Previous experience working with CMS and ILS systems; preferably Archivists’ Toolkit. 
• Previous archival processing and description experience, including an understanding of pragmatic and efficient processing procedures.
• Experience in developing local taxonomies.
• Knowledge or interest in Brooklyn history.

Compensation
Internships are unpaid and are intended to fulfill course credit requirements for internships and practicums. BHS staff ID grants free entrance to museums around New York City.

To Apply
Please email a cover letter and resume to apply@brooklynhistory.org with a subject line of Processing Internship [last name]. Applications will be reviewed immediately. No phone calls please.

About Brooklyn Historical Society
Founded in 1863, Brooklyn Historical Society is a nationally-recognized urban history center dedicated to preserving and encouraging the study of Brooklyn's extraordinary and complex history. BHS is a vibrant museum, a world-renowned research library, a cutting-edge education center, and a hub for community dialogue. Located in a landmark 1881 building designed by architect George Browne Post, BHS welcomes both residents and visitors from around the world to learn about Brooklyn’s past, present, and future.

Brooklyn Historical Society is an Equal Employment Opportunity employer.
Brooklyn Historical Society is dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, the presence of any mental, physical, or sensory disability, sexual orientation, or any other basis prohibited by federal or state law.

Posting Date

Brooklyn Historical Society - Collection Management Intern

(July 2, 2015)

Collections Management Intern
Brooklyn Historical Society (BHS) is seeking 1-2 highly motivated, detail-oriented Collections Management Interns for the 2015-2016 academic year to assist the Registrar with general collections management projects, as well as support the ongoing care and maintenance of the collections. This internship is open to graduate students interested in registration and collections experience in a museum setting. The intern will gain broad hands-on experience in records management, inventory, collections management, and care.

Responsibilities
• Assist with cataloguing and storing artifacts
• Maintain item records in PastPerfect database
• Conduct inventories of artifacts at off-site storage facility
• Produce condition reports 
• Assist with installation and de-installation of exhibitions
• Participate in exhibition maintenance and environmental monitoring

Requirements:
• Interns must be available 1-2 days a week (9:30 am – 5:30 pm) including an hour for lunch.
• Graduate student or a recent graduate of a master’s program in museum studies, curatorial studies, archival management, or a related field
• Detail-oriented with excellent organizational skills 
• Ability to work effectively in a team and independently 
• Must be reliable and committed to completing the internship hours
• Must be able to lift materials weighing up to 40 lbs; to work in a cold setting (60-65° F); and to work in conditions where dust and mold are sometimes encountered.
• Experience with PastPerfect preferred

Compensation
Internships are unpaid and are intended to fulfill course credit requirements for internships and practicums. BHS staff ID grants free entrance to museums around New York City.

To Apply
Please email a cover letter and resume to library@brooklynhistory.org with a subject line of Collections Management Intern [last name]. Applications will be reviewed immediately. No phone calls please.

About Brooklyn Historical Society
Founded in 1863, Brooklyn Historical Society is a nationally-recognized urban history center dedicated to preserving and encouraging the study of Brooklyn's extraordinary and complex history. BHS is a vibrant museum, a world-renowned research library, a cutting-edge education center, and a hub for community dialogue. Located in a landmark 1881 building designed by architect George Browne Post, BHS welcomes both residents and visitors from around the world to learn about Brooklyn’s past, present, and future.

Brooklyn Historical Society is an Equal Employment Opportunity employer.
Brooklyn Historical Society is dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, the presence of any mental, physical, or sensory disability, sexual orientation, or any other basis prohibited by federal or state law.Posting Date
July 1st, 2015

Brooklyn Historical Society - Accessioning Intern

(July 2, 2015)

Accessioning Internship
Brooklyn Historical Society seeks an Accessioning Intern for the 2015-2016 academic year to assist with the creation of accession records for recent acquisitions; preparation of incoming collections for Collection Committee review/approval; and preparation of the deeds of gift for formal addition to the collections at Brooklyn Historical Society. This is an opportunity to engage in the early stages of archival management with incoming collections, to correspond with donors, and consider intellectual property issues in a research environment prior to processing and access. 

Responsibilities
Under the supervision of Julie May, Managing Director of the Library & Archives, intern will assist with the management of incoming collections from acquisition through processing including:
• Perform basic rehousing and minimal description or inventorying.
• Modify templated deeds of gifts, taking into consideration the specifics of individual collections and donor specifications.
• Complete the physical and electronic accession record with documentation, collection inventory, and location designation.
• Manage incoming born-digital collections.

Requirements
• Interns must be available 2 days a week (9:30 am – 5:30 pm) including an hour for lunch.
• Significant coursework towards the completion of a Masters in Library and Information Science with a specialization in archival studies and completion of an archival description courses. 
• Demonstrated understanding of archival collections and principles of arrangement and description. 
• Familiarity with EAD and DACS; and with the use and application of standardized vocabularies. 
• Effective oral and written communication skills; ability to work both independently and as part of a team.
• Strong organization and time-management skills; attention to accuracy and detail.
• Must be able to lift materials weighing up to 40 lbs; to work in a cold setting (60-65° F); and to work in conditions where dust and mold are sometimes encountered. 

Preferred Qualifications
• Previous experience working with CMS and ILS systems; preferably Archivists’ Toolkit. 
• Previous experience or knowledge about intellectual property issues in primary and secondary resource collections.
• Knowledge or interest in Brooklyn history.

Compensation
Internships are unpaid and are intended to fulfill course credit requirements for internships and practicums. BHS staff ID grants free entrance to museums around New York City.

To Apply
Please email a cover letter and resume to library@brooklynhistory.org with a subject line of Accessioning Internship [last name]. Applications will be reviewed immediately. No phone calls please.

About Brooklyn Historical Society
Founded in 1863, Brooklyn Historical Society is a nationally-recognized urban history center dedicated to preserving and encouraging the study of Brooklyn's extraordinary and complex history. BHS is a vibrant museum, a world-renowned research library, a cutting-edge education center, and a hub for community dialogue. Located in a landmark 1881 building designed by architect George Browne Post, BHS welcomes both residents and visitors from around the world to learn about Brooklyn’s past, present, and future.

Brooklyn Historical Society is an Equal Employment Opportunity employer.
Brooklyn Historical Society is dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, the presence of any mental, physical, or sensory disability, sexual orientation, or any other basis prohibited by federal or state law.

Posting Date
July 1st, 2015 

Carnegie Hall - Digital Asset Manager

(June 30, 2015)

Digital Asset Manager
Department: Archives
Reports to: Assistant Director, Archives
Job Code: DPM2
We seek a Digital Asset Manager to manage the day-to-day timeline and establish a continued framework for Carnegie Hall’s Digital Archives Project, a comprehensive initiative begun in 2012 to digitize extensive paper and audio-visual holdings documenting the Hall’s close to 125-year history, ensuring that they are preserved for future generations and made increasingly accessible to the public. Manage vendor relationships, perform quality control on results of digitization work, and monitor project outcomes. Serve as Archives point person in coordinating plans to create digital repository designed to house both the Hall’s legacy collections as well as newly-created digital content. The manager has a pivotal role in cohesively integrating use of an enterprise digital asset management system (DAMS) into activities related to Carnegie Hall’s use of digital assets, in collaboration with the IT/IS, E-Strategy and Digital Media departments. Position is the point person for communications with the DAMS vendor, and is key in managing the roll-out, development, and use of the new system; ensuring the long-term storage of the Hall’s digital assets, and developing policies and procedures to sustain the library. He/she will oversee the day-to-day administration and use of the digital asset management system, while also working hands-on with assets, data, and the system by directly contributing, organizing, describing, and disseminating assets. The manager is responsible for creating a comprehensive in-house user manual for the DAMS and is the primary person to educate, train and promote the DAMS to Carnegie Hall staff. Working collaboratively with staff across Carnegie Hall, the manager develops and supports sustainable practices around the digital asset lifecycle to ensure the availability and integrity of assets related to the Hall and its history, collections, programs, and operations.

Qualifications: Master’s degree in Archival Management or Library Information Science. Minimum 3-5 years of relevant experience, including work with digital emphasis. Experience in the care, handling, and preservation of a wide range of audiovisual media. Demonstrated knowledge of principles and best practices for analog and digital preservation and access. Strong project management skills. Understanding of databases, working knowledge of digital content formats, and proven experience working with digital asset and content management systems. Strong understanding of digital asset lifecycle (capture, formats and codecs, color profiling, file conversion, dissemination, etc.) Keen attention to detail and strong organizational skills. Excellent written and interpersonal skills, including the ability to communicate effectively about the project with both technical and non-technical staff and work as part of a team. 

How to Apply
When submitting your resume, please include a cover letter indicating the specific department or position in which you are interested.

Online
humanresources@carnegiehall.org 

Fax
212-581-6539

Mail
Carnegie Hall 
Human Resources Department 
881 Seventh Avenue 
New York, NY 10019–3219

Alliance for Young Artists & Writers - Archivist Position, Part-Time Temporary

(June 19, 2015)

Archivist
Part-time / Temporary
Alliance for Young Artists & Writers
(New York NY)

The Alliance for Young Artists & Writers is in search of an archivist to digitize its historical and annual program materials into an online custom database and catalogue the materials within an archive storage space. The archivist will work directly with the Director of Exhibitions and the Director of Programs. Duties include handling and organizing Scholastic Art & Writing Awards materials – photographs, slides, film, publications, documents—scanning slides and documents, uploading digital content to online database and adding various metadata, and online research. 

Qualifications: Advanced degree in digital collections management, library science or related field. Applicants must maintain a high attention to detail, be very organized and motivated to work methodically and independently for long stretches of time. Strong knowledge of various media formats and file conversions for images, film, audio and documents is essential. Applicants must also have a working knowledge of Photoshop, Microsoft Word and Excel. 

Pay commensurate with experience.

Dates: Starting late July, 3-6 months 
2-3 full days per week, depending on availability

About the Organization:
The Alliance for Young Artists & Writers, a 501(c)(3) nonprofit organization, identifies teenagers with exceptional artistic and literary talent and brings their remarkable work to a national audience through The Scholastic Art & Writing Awards. The Awards have an impressive legacy dating back to 1923 and a noteworthy roster of past winners including Andy Warhol, Sylvia Plath, Truman Capote, Richard Avedon, Robert Redford and Joyce Carol Oates. Teens in grades 7 through 12 can apply in 30 categories of art and writing for the chance to earn scholarships and have their works exhibited or published.

To learn more about the Alliance for Young Artists & Writers, please visit www.artandwriting.org. 

Interested applicants should email or mail a cover letter and résumé to:
Attn: Archivist Position
Alliance for Young Artists & Writers
557 Broadway, 2nd Floor
New York, NY 10012
employment@artandwriting.org

No phone calls, please.

Columbia University Libraries - Record Manager

(June 11, 2015)

Columbia University Libraries invites nominations and applications for the new position of Records Manager in the Rare Book & Manuscript Library.

Reporting to the University Archivist, the Records Manager will plan, develop, implement, and manage a records management and information program for institutional records in both analog and digital formats. The scope of the program will focus on records related to the academic administration of the University, with an initial focus on the Office of the Provost.

The Records Manager will:
• In consultation with the Office of General Counsel, develop a records policy and maintain records retention and disposition schedules, with an initial focus on records maintained by the Provost’s Office, according to appropriate local, state and federal laws. 
• Survey offices, and in collaboration with those offices, assess existing records and record-types for retention and disposition.
• Manage the deposit, description, retrieval, transfer, and destruction of records and files according to the records policy. 
• Provide education and advice about proper records management and compliance with the records policy through one-on-one meetings, training sessions and presentations.
• Work with University Archives staff to transfer records of enduring value to the Archives, where they will be processed according to national standards and opened to researchers.
• Develop an electronic records management program in collaboration with University and Libraries information technology offices and other relevant stakeholders. 
• Maintain and disseminate information about the records management program via reports, web sites, and publications.
• Serve as an ambassador for the Libraries and its records management program across the University.

The Rare Book & Manuscript Library is Columbia University's largest repository for primary source collections. The range of collections in the RBML span more than 4,000 years and comprise rare printed works, cylinder seals, cuneiform tablets, papyri, and Coptic ostraca; medieval and renaissance manuscripts; as well as art, photography, and realia. Some 500,000 printed books and 14 miles of manuscripts, personal papers, organizational archives and records form the core of RBML holdings. The history of publishing, comics, graphic arts, human rights, the performing arts, and the Bakhmeteff Archive of Russian émigré materials are strengths of the RBML. The RBML is also home to the University Archives and the archival arm of the Columbia Center for Oral History. In addition, the RBML hosts several faculty and graduate student researchers each year through both the Library Research Awards and Primary Sources Internship programs. For more information about RBM L collections and services, see http://library.columbia.edu/rbml. 

Columbia University Libraries/Information Services is one of the top five academic research library systems in North America. The collections include over 10 million volumes, over 100,000 journals and serials, as well as extensive electronic resources, manuscripts, rare books, microforms, maps, graphic and audio-visual materials. The services and collections are organized into 22 libraries and various academic technology centers. The Libraries employs more than 450 professional and support staff.

One of the world's leading research universities, Columbia provides outstanding opportunities to work and grow in a unique intellectual community. Set in the Morningside Heights academic village, Columbia also presents the unmatched dynamism, diversity and cultural richness of New York City. The University Libraries, grounded in collections of remarkable depth and breadth, are also building extensive electronic resources and services. The Libraries at Columbia are committed to collegiality, professionalism, innovation and leadership. 

Minimum Qualifications:
The successful candidate will have:
• MLS or PhD or equivalent
• Substantial, directly related records management experience in a university, not-for-profit or comparable setting
• Demonstrated strong knowledge and understanding of records management and archival theory and standards
• Knowledge of the legal and fiscal issues governing university records
• Strong oral and written communication skills and public service orientation to convey program rationales and benefits to audiences at all organizational levels and background
• Experience, or familiarity, with electronic records management and digital preservation issues and developments
• Demonstrated ability to work with confidential information and to handle sensitive situations with diplomacy and respect for privacy rights; the ability to maintain and safeguard confidentiality of documents and information collected and reviewed
• Evidence of accuracy, attention to detail, reliability, and discretion
• Excellent planning, problem solving, and organizational skills
• Ability to work effectively, in a supportive and respectful way, with all levels of administration, faculty, and staff
• Able to physically handle collections, including the ability to lift boxes up to 40 pounds
Preferred Qualifications:
• Familiarity with existing digital preservation and/or content management systems
• Experience with public programs and outreach
• Evidence of program building success

Please apply online at: https://academicjobs.columbia.edu/applicants/Central?quickFind=60996

Columbia University is an Equal Opportunity/Affirmative Action Employer.

American Jewish Historical Society - Digital Archivist and Librarian

(June 9, 2015)

AMERICAN JEWISH HISTORICAL SOCIETY
Digital Archivist and Librarian

Date: June 2015
Department: Library & Archives
Title: Digital Archivist and Librarian
Schedule: Full-time permanent
Supervisor’s Title: Director of Library and Archives

Summary:
This position is responsible for contributing to the AJHS archives team via technological and cataloging expertise. The successful candidate will combine an interest in archives and special collections with knowledge of metadata (and encoding) schema, website management, and data transformation (and management) skills. The candidate must also have excellent written communication skills, the ability to work in a team, interpersonal negotiation skills, and the ability to learn needed technologies and systems. A major responsibility of the position is the management of the Portal to American Jewish History. This website, built on a CollectiveAccess and Drupal platform, is a research tool intended to provide “one-stop shopping” access to relevant archival collections, digitized objects, and other resources of a wide range of institutions. The position must also contribute to the management of AJHS’s website and its archival and library collections.

Essential job functions:
• Manage the AJHS Portal to American Jewish History
o Communicate with a wide variety of partner institutions to negotiate Portal participation and discuss technical issues
o Coordinate data transfer or harvest (OAI) and data update with Portal partners
o Convert and modify diverse data (MaRC, EAD, HTML) into CSV using XSLT, Excel, MaRCEdit, or other software tools
o Ingest, update, and back up Portal partner records
o Manage the Portal website using CSS, Drupal, HTML, photo editing programs, and FTP.
• Research, write, and create occasional subject based web exhibits using a customized application
• Manage the AJHS Drupal website
• Supervise volunteers and interns.

Additional functions: 
• Encode and manage EAD finding aids using oXygen
• Maintain current awareness of digital technologies and participate in local, and national meetings and organizations, sharing information with colleagues 
• Process (or re-process) archival collections
• Manage AJHS book cataloging
o Oversee rare books and ingest processing
• Represent AJHS at committee meetings of the Center for Jewish History, particularly on the cataloging and authorities committees.
• Special assignments as requested

Minimum Qualifications and Requirements:
• Experience with MaRC, EAD, CSS, HTML, XML, and Unix
• Knowledge of library and archival authority control
• Proficiency in MS Excel 
• Experience in communication of technical issues, both written and oral
• Experience with library and archival database content management systems
• Experience in “self-training” using manuals and documentation, and willingness to learn XSLT/XPath/XQuery

Preferred Qualifications:
• Work experience with OAI data
• Experience with Drupal and CollectiveAccess
• Knowledge of one or more programming languages, particularly XSLT or PHP
• Knowledge of ExLibris products (Aleph, Digitool, Primo)
• Demonstrated professional activity in both libraries and archives
• Knowledge of American Jewish history

Educational requirements:
MLS degree from an ALA accredited program 

Working Conditions:
Participation in regularly scheduled reference/paging duties requiring the ability to use a stepladder and lift boxes (up to 40 lb)

Special Environmental Factors: some exposure to dust and mold, as is typical in an archival environment

American Jewish Historical Society is an equal opportunity employer.

Please send resume and cover letter to:

jobs@ajhs.org / Subject: DIGITAL ARCHIVIST

Review of cover letters and resumes begins June 24th. Interviews begin July 14th.

The Metropolitan Museum of Art - Internship

(June 4, 2015)

The Metropolitan Museum of Art – Unpaid Internship Opportunity – Archival Processing (Deadline for application 6-12-2015)
The Metropolitan Museum of Art Archives seeks an intern in the fall 2015 semester to gain hands-on processing experience and academic credit working with archival records held by the Museum’s Department of Photographs.
In 2005, The Metropolitan Museum of Art acquired the Gilman Paper Company Collection, widely regarded as the world's finest collection of photographs in private hands. With exceptional examples of 19th-century French, British, and American photographs, as well as masterpieces from the turn-of-the-century and modernist periods, the Gilman Collection has played a central role in establishing photography's historical canon and has long set the standard for connoisseurship in the field. The collection contains more than 8,500 photographs, dating primarily from the first century of the medium, 1839-1939.
The intern will assist with processing and drafting a finding aid for administrative papers which correspond to this collection and its curator, Pierre Apraxine. The archive consists of about 20 linear feet of correspondence, research files, financial documents, clippings, object files, artist files, acquisition and sale files dating from the 1970s to the early 2000s. Please note that processing of the entire archive will not be completed during the course of this fall 2015 internship.
The ideal candidate will be enrolled in a graduate program in library/information science or archives management, and have an interest in the history of photography. Candidates who will receive academic credit for their internship are strongly preferred.
Duties
Working under the supervision of staff in the Museum Archives and Department of Photographs:
• Survey records and assist with creation of processing plan
• Perform basic preservation, rehouse and physically arrange records
• Enter collection metadata into Archivists Toolkit

To apply visit: http://www.metmuseum.org/research/internships-and-fellowships/internships/internships-for-college-and-graduate-students/fall-and-spring-semester-internship-program

The Kleinman Family Holocaust Education Center -Archives Consultant

(May 27, 2015)

The Kleinman Family Holocaust Education Center is seeking an archives consultant to provide supplemental training to a small collections staff in the areas of arrangement, description, and finding aids. The collections staff has a foundational knowledge of archival principles and practices but is looking for in-depth DACS training, review of description standards, and guidance resolving arrangement conundrums. The KFHEC’s archival holdings are comprised of multilingual (primarily English, Hebrew, Yiddish, and German), World War II era manuscripts.

This is a short-term, part-time position that will support the needs of a project that is to run from June 1st-August 31st. Training with the collections staff is expected to happen onsite (at the Mill Basin office), but feedback and editorial revisions may be handled remotely. The incumbent will help us achieve our goal of updating 25 finding aids and corresponding catalog records to meet professional, archival standards.

The ideal candidate will have an MLS degree with specialized knowledge of archival practices, expertise in DACS, experience working with multilingual collections, and a fondness for teaching/training. However, various levels of experience will be considered. 

Interested applicants should submit a resume outlining relevant projects and work history, education, pertinent coursework or training, as well as three professional references to Megan MacCall, at mmaccall@kfhec.org by June 15th. After interviewing, candidates will be requested to submit a formal proposal of work.

For questions or further information, contact Megan MacCall at mmaccall@kfhec.org.

The New York Transit Museum - College Aid Position Museum Collections Assistant

(May 21, 2015)

College Aid Position- Museum Collection Assistant
The New York City Transit Museum Collection Department seeks one paid college aid to begin in May 2015. 

The New York Transit Museum collects, preserves, and presents materials relating to the regions land-based public transportation, past and present, focusing on the agencies of the Metropolitan Transportation Authority and their predecessor companies. 

Today NYTM has under its care over 7,000 artifacts. The majority of these objects relate to the history and technology of the New York City subway system and date from the 1910s to the 1960s. The collection includes a significant number of earlier and later items, plus objects relating to the MTA commuter rail lines, buses, and bridges and tunnels. The archival collection contains over 5,000 cubic feet of photographs, engineering and architectural drawings, posters, maps, 16 mm films and video, and other records of historic value. There are more than 300,000 photographic prints and negatives and 25,000 drawings in the NYTM Archives.

Primary job responsibilities
The museum is moving our collection including 5,000 artifacts, 340 flat-file drawers with drawings (615 drawers total), 3,750 loose drawings (without the flat-file drawers), 4675 boxes of photographs and documents (1950 linear feet), and 500 books to a new off-site storage facility. The college aid will assist in overseeing the move, unpacking and putting material away in the new space, creating condition reports for archives and artifacts, and updating database records in the Museum’s Collection Management database with new location and condition. The college aid will also assist with processing (including organization, preservation and cataloging) new collections that have come in during the move. 

Qualifications and experience
Applicants must be enrolled in a graduate program at least for the Fall 2015 semester. Work is available for 28 hours per week during the school year and 35 hours during the summer and winter breaks only. The pay rate ranges between $14-$16 and includes a free Metrocard. Students in archives management, library and information science, records management, museum studies, conservation/preservation, history, or urban studies who have had coursework or experience in archives and artifact management, art handling, cataloging and classification, and historical research methods are encouraged to apply. 

The applicant must also be detail-oriented and able to accurately transcribe numbers, dates, and captions; must have legible handwriting; and must be able to lift forty-pound boxes of materials. 

To apply for this position please mail, fax or email a cover letter and resume to:

Carey Stumm
Collections Manager
New York Transit Museum
130 Livingston Street 10th Floor
Brooklyn NY 11201
Fax. 718-694-1068
carey.stumm@nyct.com

New York Academy of Medicine - Collections Care Technicians

(May 19, 2015)

Collections Care Technicians 
Gladys Brooks Book and Paper Conservation Laboratory
The New York Academy of Medicine Library 

The New York Academy of Medicine Library seeks qualified candidates for up to three (3) Collections Care Technicians. Under the general supervision of staff in the Gladys Brooks Book and Paper Conservation Laboratory, and following established protocols and workflows, the Collections Care Technicians will assess the physical condition of 19th-20th century journals to determine suitability for digitization; record characteristics (including size, page count, etc.) of individual volumes in a spreadsheet; work both independently and as part of a team to ensure continuity of workflow and accuracy of recorded data; perform other related duties as assigned. 

Qualifications: Candidates should have a Bachelor’s Degree; knowledge of basic book handling practices, with demonstrated sensitivity to the handling of fragile and/or rare materials; excellent manual dexterity and attention to detail; physical ability to move books and materials weighing up to 40 lbs.; ability to work in an environment in which exposure to dust, dirt and mold is possible; demonstrated technology skills, including a proficiency with the Microsoft Office suite of word processing, spreadsheet and database applications. 

Part-time (20 hours/week), temporary (8 weeks), $14.00/hr; no benefits package. Start date: approximately June 1. 

To apply, please forward cover letter and resume with "Collections Care Technician" in the subject line to hr@nyam.org

Bronx Community College - Digital Preservation Intern

(May 13, 2015)

The Bronx Community College Archives seeks applications for a part-time, unpaid intern to work with digital preservation for its collections beginning in Summer 2015. The archival collection includes records related to the Hall of Fame national landmark on campus, as well as a vast collection of yearbooks and the student newspaper, The Communicator. The Archives is also underway in creating an oral history collection of video interviews of BCC alumni, faculty and staff documenting the history of the University Heights campus.

The intern will report to the Archivist of the BCC Archives & Special Collections, a unit of Library. 

Responsibilities will include:

Assist in the development of a robust architecture for storing and preserving digital video and image files at the highest quality possible.
Assist with the creation of metadata schema for digital archiving of video and image assets.
Write reports and work instructions to support the advancement of preserving digital video and image files.
Analyze stored assets and file integrity of stored data.
Develop methods and systems to streamline the workflow for digital preservation.
Research new technologies for the preservation of digital video and image files.
Performing other related duties as assigned.

Prospective intern should be currently enrolled in or have recently completed a graduate program and have a keen interest in video production workflows, image processing, file metadata, digital storage systems and data integrity measurement techniques. Knowledge of PBcore is desired.
Internship requires a minimum commitment of 2 days per week. Can provide academic credit.

Prospective applicants please email a cover letter, resume, list of relevant coursework, and names of two professional/academic references to: Cynthia.Tobar [at]bcc.cuny.edu (with “Metadata and Digital Preservation Internship” in the subject line) no later than May 24, 2014.

Congregation Shearith Israel - Archive Consultant

(May 12, 2015)

Congregation Shearith Israel, founded in 1654, is the oldest Jewish congregation in North America.  Our archives hold numerous documents and artifacts, some of which are at the synagogue, but most of which are stored in a New Jersey arts storage facility. We are seeking to retain an experienced archival consultant who can come onsite to assess our collection and make written recommendations about our preservation needs and goals and how to address them.  The consultant would:  

(i) Visit our archives in both NYC and NJ, and produce a written report describing our collection, its highlights, and its preservation needs.  (We will share all existing descriptions/past work with you.) 
(ii) Advise us on the selection of a searchable database/software that will enable us to catalog, describe and track each item in our collection.
(iii) Assist us through the process of getting the recommended catalog system/database up and running; establish procedures for cataloging, arranging, and describing the items in the collection; advise on the type of archival worker who could/should develop the database and catalogue the materials; and advise on the type of equipment needed for such work to be completed.
(iv) Create written conservation recommendations and next steps for us to properly preserve the documents and artifacts in our collection, including equipment and manpower needed.
(v) Advise us on how/when to digitize some or all of our collection.

Technological proficiency, some formal training in archival management, and prior experience are required.  Knowledge of Judaica, Jewish life and basic Hebrew is preferred though not mandatory.  We expect the consultant to spend 15-25 hours on this project and to complete it within the course of 1-2 months. 

Shearith Israel is located at 2 W. 70th Street, New York, N.Y.  Website: shearithisrael.org

Interested persons should email a cover letter and resume to Barbara Reiss, Executive Director at breiss@shearithisrael.org  

The Durst Organization - Project Consultant

(May 12, 2015)

Summer Employment Opportunity with The Durst Organization – 
Project Consultant (Part-Time)


Description:

The Durst Heritage and Information Services (DHIS) Department has initiated a Records Storage Survey project to review files that are kept in below-grade and mezzanine storage spaces throughout the commercial portfolio. In this survey, DHIS has encountered “close-out” file rooms consisting of architectural drawings, vendor correspondence, and other administrative files received from project partners and contractors involved in building construction and renovations. 

DHIS, in collaboration with Human Resources, the Construction Dept., building engineers, and other Durst personnel, will be overseeing a summer employee project. Approximately 10 summer employees will be assigned to perform data entry with supervision from a part-time Project Consultant.

Project Goals:

• Identify drawings and other files on the item level to determine the business use value and historical significance
• Determine which files should be retained or disposed of per the Records Retention and Destruction Policy
• Remove files and records in storage areas to make the spaces available for tenants to lease
• Centralize the organization of the architectural drawings on the Durst servers to increase productivity and leverage existing assets

Project Consultant Responsibilities:

• Oversee the summer employees’ overall work product
• Provide orientation and training with DHIS & HR
• On-site supervision 2 days a week
• Quality assurance review of collective daily work product
• Availability via email and phone for troubleshooting and responding to questions
• Weekly reports to DHIS Manager & HR on project progress

The summer employees will work in teams to inventory the files on an item-level using a Microsoft Access database. The database will consist of the following fields:

• Property Name
• Drawing Title
• Type of Drawing (ex: Base Building, Tenant)
• Date
• Floor Number (if applicable)
• Contractor Name (if applicable)
• Floor Number (if applicable)
• Physical Condition (Good, Fair, Poor)
• Location (Drawer and/or Folder Name)
• Notes

As drawings and other oversized material with business and historical value are identified, this material will be flagged by the Project Consultant for DHIS review. Selected files will be scanned and ingested into the Durst Historical Database.

Scheduling:

The summer employees will maintain a schedule of Monday-Thursday, 9am-5:00pm, and Friday, 9am-3:30pm. The Project Consultant will be required to be on-site two days a week, with availability throughout the balance of the week to respond to questions and review the summer employees’ daily work product.

Timeline: 

Project Archives Consultant to begin May 26, 2015 with a term ending August 10, 2015. 
Summer employees are scheduled approximately June 1, 2015 – August 7, 2015. 

Contact:

We seek individuals who exemplify The Durst Organization’s mission of providing the best service to our tenants, residents and partners. If you are ready to make a change and would like to join our team of dedicated professionals please review the job listing above and apply directly by sending your resume to Hector Felix at hfelix@durst.org.

Aperture Foundation - Library and Digital Archive Work- Scholar

(May 12, 2015)

The Library and Digital Archive work-scholar assists in organization and circulation activities for Aperture Foundation’s in-house Library and also supports digital archives projects related to the development of file hierarchy systems and information structures. 

RESPONSIBILITIES INCLUDE: 
Responding to borrowing requests; acquiring and integrating newly released Aperture Foundation titles into Library storage; maintaining and updating Library collection inventories and bibliographic office reference guides; design and construction of protective sleeves for the Master archival set of Aperture Foundation titles; assisting in the organization of submissions for the annual PhotoBook Awards; and assisting staff in the preparation and transfer of materials to archives storage at the Millerton facility.

REQUIREMENTS:
Organizational skills and high level of attention to detail; ability to work independently and collaboratively; skills and initiative to conduct research; dexterity for safe book-handling practice; familiarity with the Chicago Manual of Style, or other scholarly standard style guides; interest in librarianship, the field of publishing, and photography; ability and willingness to occasionally lift boxes weighing up to 50 pounds, and willingness to travel to the Aperture Foundation facility located in Millerton, New York. Preference will be given to candidates with a background of study in Library or Information Sciences.

Aperture Foundation work scholars work on a voluntary basis and receive a $300/month lunch stipend.

TO APPLY:
Submit a current résumé and cover letter describing your background, skills, and motivations for applying as a single PDF file to workscholars@aperture.org

Cartier North America - Intern

(May 9, 2015)

Overview: Assist the Archivist on the archive digitizing project while
performing all other archive functions.

Responsibilities:
•Assist with fulfilling research requests using information found in the archive 
•Communicate findings to all interested parties.
•Maintain accurate and thorough record of all researches for future reference.
•Assist the Archivist on all special projects, as required.
•Assist the Archivist with ongoing digitization and keywording project

Requirements:
•Masters degree or current student working towards a Masters degree in Library and Information Science or Records Management 
•Must have experience in working on thesaurus construction and controlled vocabularies
•Excellent computer skills.
•Excellent interpersonal and communication skills with self-motivation and a proactive approach are needed.
•Ability to handle multiple projects simultaneously.
•Excellent organization skill with accurate attention to detail is required.
•Interest or experience in art history a plus.
•French language skills strongly preferred.

Additional information:
This is a temporary position and not eligible for benefits.
Hours: 9:30 am to 5:30 pm.
Duration: Approx. 9 months from start date

To apply, please send resume and cover letter to marina.wright@cartier.com

American Folk Art Museum - Intern

(May 7, 2015)

The American Folk Art Museum (AFAM) is currently accepting applications for an archival intern for the Summer 2015 semester. The AFAM Archive is currently undergoing a major processing and cataloging project as we prepare for the opening of our new Folk Art Annex and Study Center in Long Island City, Queens. Internships are unpaid, but we will happily work with graduate programs to arrange for academic credit. 

Responsibilities Include:
• Surveying archival collections
• Creating collection-level resource records in ArchivesSpace
• Special projects as assigned

Qualifications:
• Currently enrolled in an ALA-accredited Master of Library Science program
• Must have completed introductory courses in archival studies
• Knowledgeable of basic archival principles and well-versed in DACS
• Extremely detail-oriented
• Able to work both independently and in a team
• Able to commit to at least two full days a week, from June through August 2015 

Please send resume and a statement of interest to Mimi Lester, mlester@folkartmuseum.org

Juliette Gordon Low Birthplace (Savannah, Georgia) - Executive Director

(May 1, 2015)

EXECUTIVE DIRECTOR, JULIETTE GORDON LOW BIRTHPLACE
(Girl Scouts of the USA)
SAVANNAH, GEORGIA
FULL TIME POSITION
 
The Executive Director of the Juliette Gordon Low Birthplace will serve as a visionary and inspirational leader for the next developmental phase of this historic site of the Girl Scouts of the USA (GSUSA), located in Savannah, Georgia. This is an extraordinary opportunity to join GSUSA at an exciting moment in its own evolution as it leverages the power of place to offer experiences for girls to grow in courage, confidence, and character in order to make the world a better place. The opportunity will be before the new Executive Director to assess long-standing operations and programming, to identify new opportunities, and to implement change. This work is set within the context of today’s vision and mission of GSUSA, embracing the charge to boldly engage young women today in order for them to be able to truly see themselves reflected at these places and in their objects and stories.
 
As GSUSA focuses on elevating its cultural resources as tangible platforms from which to continue growing the Movement to empower girls and leveraging them to further grow the largest organization in the world for girls, the position at this significant historic site calls for innovative thinking, focused strategic direction, entrepreneurial skill, exceptional operational management, and a passion for the world of ideas, creativity, resilience, and relevance.  Working with colleagues both at the site and within the Cultural Resources Department, the Executive Director will build upon the rich history of the Girl Scouts and its founder, Juliette Gordon Low, to lead it through its next phase of success.     
 
The Executive Director manages a staff of 8 full-time employees and several part-time employees, and reports to the Chief Cultural Resources Executive of the GSUSA. Additionally, the Executive Director will be the primary liaison with various local, state, and regional organizations, other entities associated with the Girl Scouts of the USA and/or compatible with its mission, and a range of individual, foundation, and corporate donors. She/he will assess the existing operating model of JGLB and implement a thoughtful and proactive process to evolve it to one that is modern, relevant, flourishing and creative. While the imperative is driven in part by financial sustainability, it is also about creating a meaningful experience to ensure that all visitors become even more engaged with the mission and vision of the GSUSA and commit to supporting it and its work around the nation and the globe. This effort will require directing inspiring and collaborative work plans for the creative and entrepreneurial use and interpretation of the site within a place-based context, offering robust, sensory, and diverse experiences. Connecting with the community through the nexus of the arts, culture, and business also will be essential, as will be encouraging participatory dialogue and interaction.
 
The Executive Director oversees the development, implementation, and communication of effective growth strategies and processes, and specifically attends to balanced annual operating plans; fundraising and business activities to secure adequate operating and capital monies; effective utilization of reserve funds; and growing the site’s endowment - all through implementing new business ventures and revenue streams, establishing strategic partnerships, and cultivating donors. In consultation with the GSUSA, the Executive Director prepares and monitors the annual budget, providing excellent fiscal oversight, controlling receipts and expenditures, meeting budgeted financial objectives, and exercising delegated procurement responsibilities in compliance with GSUSA procedures. She/he is responsible for identifying, motivating, and leading a high-performance team, ensuring pluralism is institutionalized within the site’s operations, enhancing organizational diversity and always promoting non-discrimination in every aspect. Further, the Executive Director will provide excellent personnel management, offering timely and consistent guidance and performance feedback, encouraging professional development, and fostering an entrepreneurial team approach to all operations.  The Executive Director also always encourages active and appropriate stewardship and conservation of the site's real assets - its buildings, grounds, and collections in accordance with the field’s best practices but also thinking creatively about their use, including potential monetization and creative implementation into site activities and experiences
 
The Executive Director will enthusiastically and confidently implement the site’s new and relevant vision, mission, and strategic priorities and objectives of the site, focusing particularly on positioning JGLB as a portal to GSUSA nationally, and to the outlying Savannah environ locally, always thinking of connecting the core stories of the site beyond its boundaries.  Woven throughout also will be a technology strategy that promotes JGLB and the Girl Scout Movement, providing improved access to the site, the organization, and their assets. The Executive Director will work closely with the Chief Cultural Resources Executive, who will offer support, advice and guidance in strategic planning, budgeting, fundraising and community connections in order to achieve the goals of both GSUSA and the site. Ensuring timely preparation and delivery of meeting materials, the Executive Director will work closely with the Chief Cultural Resources Executive and other colleagues to develop fundraising and programming goals to ensure their experiences and insights are factored into the overall life of the site. She/he will ensure a strong, productive working relationship with leadership and colleagues at the GSUSA and serve as JGLB’s principal staff liaison, and serve as an advocate for both the site and the GSUSA at professional meetings and public forums as appropriate with the ultimate goal of growing the Movement.   
Minimum of 10 years of demonstrated successful senior-level experience with non-profit, business development, and/or historic site management or other translatable entities, including managing multi-million dollar budgets.
Demonstrated entrepreneurial spirit evidenced by comfort with a fluid, dynamic workplace that may involve utilization/lending of staff to/from other parts of the organization.
Demonstrated success in fundraising and building relationships with potential donors, building/growing a diverse donor base, and raising significant funds for capital or new business ventures.
Demonstrated understanding and commitment to the values and mission of the GSUSA.
Effective and inspiring team leadership skills, with a commitment to diversity, demonstrated by success in managing a varied staff and volunteer corps with wide-ranging skill sets through performance management.  Experience overseeing development, coaching, and day-to-day direction of staff, including identifying long-term professional staff development and preparing and delivering performance reviews and other related documents.
Excellent written and verbal communication skills, including strong public speaking skills; high-level experience in print, digital, and social media marketing/communications projects a plus.
Advanced degree in non-profit management, arts/culture/anthropology/history/diversity; focus on the girls’/women empowerment Movement within an experiential/place-based institution preferred.
Evident commitment to experiential public engagement for culturally diverse audiences, constituents, and partners is an imperative.
Girl Scouts of the USA website listing:  http://www.girlscouts.org/who_we_are/careers/headquarters/headquarters_results.asp
 
Apply online at: www.girlscouts.org/careers

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