Job Postings

Current Openings

Full Position Descriptions

The Winthrop Group - Assistant Archivist

(July 21, 2016)

ASSISTANT ARCHIVIST (full-time contract position) - New York, NY

The Winthrop Group’s Information & Archival Services Division has an immediate opening for a full-time Assistant Archivist to aid in the processing, cataloging, and preparation of EAD finding aids for the archival records and memorabilia of Congressman Charles B. Rangel.

Congressman Rangel has donated records documenting his 45 years in Congress to The City College of New York.

The Assistant Archivist will report to Winthrop Group's Lead Archivist for The Rangel Archive Project.

Major tasks and responsibilities:

Play an active role in content appraisal, arrangement, description, preservation of the collection.

Ensure long-term preservation of, and access to, the collections by implementing best practices in organization, rehousing, and accurate capture of data and information for finding aids.

Track and receive cartons shipped from and to offsite storage facility.

Assist, as requested, in other related activities, such as exhibit creation, social media development, and/or outreach.

Required qualifications:

MA/MLS with a concentration in Archives Management, with at least one year of processing experience in an archival setting.

Ability to employ basic preservation techniques and proper handling of records and artifacts.

Experience managing data in an electronic spreadsheet.

Commitment to working as a team member, to problem-solving, and accuracy.

Ability to lift boxes and objects weighing up to 40 pounds.

Preferred qualifications:

Experience with Congressional papers and/or collections related to social and political issues.

Knowledge of American political and social history, especially 1970’s to present.

Previous work with confidential information and records.

Compensation:

Salary consistent with experience, plus benefits.

Contract duration:

12 months with possibility of renewal.

To apply:

Please email a cover letter, resume, and three references (including names, titles, postal and email addresses, and telephone numbers) to The Winthrop Group, attention of Kimberly Peach, at kpeach@winthropgroup.com.

The full listing can be found at: http://winthropgroup.com/about/page/career-opportunities.


The Brooklyn Historical Society - Acquisitions Intern

(July 21, 2016)

Brooklyn Historical Society seeks an Acquisitions Intern for the 2016-2017 academic year to assist with the creation of accession records for recent acquisitions; preparation of incoming collections for Collection Committee review/approval; and preparation of the deeds of gift for formal addition to the collections at Brooklyn Historical Society. This is an opportunity to engage in the early stages of archival management with incoming collections, to correspond with donors, and consider intellectual property issues in a research environment prior to processing and access. Intern will gain familiarity with an accessioning as processing approach.

Responsibilities

Under the supervision of Julie May, Managing Director of the Library & Archives, intern will assist with the management of incoming collections from acquisition through processing including:

  • Perform basic rehousing and minimal description or inventorying
  • Modify templated deeds of gifts, taking into consideration the specifics of individual collections and donor specifications
  • Complete the physical and electronic accession record with documentation, collection inventory, and location designation
  • Manage incoming born-digital collections
  • Create finding aids at a minimum processing level of description

Requirements

  • Interns must be available 2 days a week (9:30 am – 5:30 pm)
  • Significant coursework towards the completion of a Masters in Library and Information Science with a specialization in archival studies and completion of an archival description course
  • Demonstrated understanding of archival collections and principles of arrangement and description
  • Familiarity with EAD and DACS; and with the use and application of standardized vocabularies
  • Effective oral and written communication skills; ability to work both independently and as part of a team
  • Strong organization and time-management skills; attention to accuracy and detail
  • Must be able to lift materials weighing up to 40 lbs; to work in a cold setting (60-65° F); and to work in conditions where dust and mold are sometimes encountered

Preferred Qualifications

  • Previous experience working with CMS systems; preferably Archivists’ Toolkit and/or ArchivesSpace
  • Previous experience or knowledge about intellectual property issues in primary and secondary resource collections
  • Knowledge or interest in Brooklyn history

Compensation

This internship is unpaid and intended to fulfill course credit requirements for an internship and practicum. BHS staff ID grants free entrance to museums around New York City.

To Apply

Please email a cover letter and resume to library@brooklynhistory.org with a subject line of Acquisitions Internship [last name]. Applications will be reviewed immediately. No phone calls please.

About Brooklyn Historical Society

Founded in 1863, Brooklyn Historical Society is a nationally-recognized urban history center dedicated to preserving and encouraging the study of Brooklyn's extraordinary and complex history. BHS is a vibrant museum, a world-renowned research library, a cutting-edge education center, and a hub for community dialogue. Located in a landmark 1881 building designed by architect George Browne Post, BHS welcomes both residents and visitors from around the world to learn about Brooklyn’s past, present, and future.

Brooklyn Historical Society is an Equal Opportunity employer

Brooklyn Historical Society is dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, the presence of any mental, physical, or sensory disability, sexual orientation, or any other basis prohibited by federal or state law.

Posting Date

July 20, 2016


Tanya Bonakdar Galley - Associate Director

(July 21, 2016)

Tanya Bonakdar Gallery is seeking organized and efficient candidates for the position of Archivist. Duties include but are not limited to:

- daily maintenance and upkeep of the digital archive, including hi-res and lo-res images, formatting and archiving all images, as well as coordination of photo shoots for new works/exhibitions.

- prepping visual materials for art fairs, both printed and iPads.

- tracking press and maintaining the digital press archive, coordinating with our press contacts, and coordinating all mass email campaigns.

- upkeep of artist's bios and bibliographies.

- rights and reproductions for all gallery artists.

- maintenance and upkeep of gallery's website.

- coordination with IT company for all computer and back-up maintenance, including some on-site support for gallery staff.

Proficiency of Mac operating systems, Adobe Creative Suite (photoshop, inDesign, Acrobat), Filemaker (ArtBase), is crucial. Candidates must have strong computer skills/ general comprehension in order to provide some on site support to gallery staff. The successful candidate must be comfortable working in a fast-paced environment and be extremely organized and detail oriented, with a good work ethic and the ability to multi-task. Prior gallery or museum experience and a background in visual art or art history is strongly preferred.

This position is available immediately; salary is commensurate with experience. Please send resume and cover letter to jobs@tanyabonakdargallery.com. No phone calls, please.


The Chancellor Robert R Livingston Masonic Library - Intern

(July 20, 2016)

The Livingston Library seeks two accomplished graduate students (or recent graduates) for the library’s fall internship program. This is a unique opportunity to intern at a small but active special library. The program runs from September through December with flexible start and end dates. Students must commit to two full days per week, Monday through Friday. The library is open Monday, Wednesday and Friday 8:30-4:30 and Tuesday and Thursday 12 -8pm. This is an unpaid internship that must be taken for school credit.

Students may choose to focus on one or several of the following aspects of librarianship:

-Archives: Students will learn how to process and re-house 19th and 20th century material with the end-goal of producing a finding aid which can be used by the student to exemplify their work in portfolios and job interviews.

-Genealogy: Students will learn how to use a variety of sources for genealogical research, including primary source manuscript material, card catalogs, and electronic databases.

-General Library: Students will have the opportunity to actively participate in daily library activities, including interacting directly with visitors and researchers, stack management, cataloguing, social media and more.

-Digital Projects: Students may choose to help with on-going digitization projects, including digitizing material using state-of-the art scanning equipment, entering metadata, and learning how to organize information in a digital world.

Requirements:

-Currently enrolled in or recently graduated from an MLIS program.

-Interested in genealogy or in pursuing a career in genealogy librarianship

-Ability to work independently

-Ability to lift, bend, and reach boxes or volumes weighing up to 30 pounds

-Well-organized and detail oriented

-Must complete the internship for school credit

-Able to commit to a full semester.

To Apply send Resume and Cover Letter to mea@nymasoniclibrary.org


The Wildlife Conservation Society Library and Archives - Digital Project Archivist

(July 20, 2016)

The Wildlife Conservation Society [WCS] Archives is seeking a highly motivated and energetic individual for a full-time, 12-month Digital Project Archivist grant-funded position beginning September 2016.

Founded in 1895 as the New York Zoological Society [NYZS], WCS is committed to saving wildlife and wild places worldwide. This initiative is carried out through science, global conservation, education, and the management of the world’s largest system of urban wildlife parks, led by the flagship Bronx Zoo. Documenting the history of this work, the WCS Archives includes records related to the Bronx Zoo, the New York Aquarium, international fieldwork projects, and other WCS institutions and activities.

Responsibilities

Under close supervision by WCS Archivists, the Digital Project Archivist will be responsible for accessioning and processing several hundred pieces of digital removable media containing archival materials. The work will include developing forensically sound workflows for acquiring the content from this media. Specific duties will include:

  • Transferring the digital content from the legacy storage media
  • Accessioning the content and processing it for long-term preservation in accordance with existing digital workflows
  • Troubleshooting workflow procedures and developing workarounds, including batch files or scripts, as needed
  • Performing quality control on acquired disk images and on any normalized versions of files created from those images
  • Describing processed collections in ArchivesSpace in accordance with DACS
  • Writing 6 posts highlighting the project work and collections for the WCS Archives blog, Wild Things

Required Qualifications

  • MLIS or similar degree with a concentration in archival studies from an ALA-accredited program, or equivalent graduate degree in Archives.
  • Minimum one year of professional experience with digital archival collections
  • Excellent verbal and written communication skills
  • Demonstrated ability to set priorities and meet strict deadlines
  • Knowledge of the technical requirements for digital preservation including hardware, software, metadata schema and file formats
  • A thorough and up-to-date understanding of format validation and conversion methods as well as data integrity techniques and technologies
  • Knowledge of forensic techniques utilized by the archival or cultural heritage communities for harvesting, managing, and preserving archival and manuscript material
  • Working knowledge of software systems related to library digital imaging, management, access and preservation, specifically, Archivists' Toolkit, ArchivesSpace, Archivematica, and BitCurator
  • Knowledge of standards for archival digital materials: DACS, EAD, MARC, PREMIS, METS, and OAIS

Salary and Benefits

The Digital Project Archivist will be paid $52,000.

WCS offers extensive benefits including 12 holidays, 15 vacation days, and 10 sick days on an annual basis, as well as life insurance, health/dental/vision coverage, and a retirement savings plan.

Application

To apply, please visit http://www.wcs.org/about-us/careers and search for Job Title “Digital Project Archivist.” Applications will be reviewed as they come in, with a final deadline of August 12th.

EOE M/F/V/D


New York University - Assistant Archivist, NYU Libraries

(July 18, 2016)

New York University Libraries seek a skilled and knowledgeable professional for a temporary Assistant Archivist appointment. The appointment term is 2.5-years, ending February 28, 2019. The successful candidate will work as the assistant archivist on a grant project to process, preserve, and digitize three collections documenting early New York history, from the colonial era to the mid-19th century, held in the Fales Library and the Tamiment Library and Wagner Labor Archives. The incumbent will assist with processing the largest of the three collections, under the direction of the Project Archivist. They will also assist the project as a whole, including preparing material for transfer to the conservation lab, and both vendor and in-house digitization facilities.

The position is based in the Archival Collections Management Department (ACM) of Knowledge Access and Resource Management Services (KARMS), a unified archival technical services department supporting NYU’s archival repositories: Fales Library, Tamiment Library and Robert F. Wagner Labor Archives, and New York University Archives.

Under the general supervision of the Project Archivist, the incumbent will:

-Analyze and arrange archival records in accordance with accepted archival standards. Describe archival collections according to archival standards in the repository’s collections management database and publish EAD-encoded finding aids on the web. Identify arrangement and description tasks to be assigned to graduate student workers, and oversee this work when Project Archivist is not present.

-Undertake routine collections management and control activities, including collections assessment, coordinating preservation and reformatting activities with appropriate library departments, and collecting workflow, use, and other statistics about the collections. Identify collection management tasks to be assigned to graduate student workers, and oversee this work when Project Archivist is not present.

-Collaborate with colleagues in the Preservation Department to ensure proper handling and housing for collections. Identify preservation needs and priorities for materials in all formats during processing work and consult with Conservators for recommendations on treatment. Maintain tracking and documentation of flow of material between ACM, Preservation, and digitization queues.

-Collaborate with ACM colleagues to ensure project alignment with departmental goals and initiatives, assist in implementing professional standards and best practices. Participate in unit-wide meetings, and general planning and policy development in the support of ACM strategic directions.

Position Qualifications:

-Required Education: Bachelor’s degree. Progress toward a Master's degree in Library & Information Science from an ALA accredited institution, or in Archival Studies, preferred.

-Required Experience: Zero to two years experience in archival accessioning, arrangement, and description, preferably in an academic or research library.

-Required Knowledge, Skills, and Abilities:

Demonstrated knowledge of archival theory and practice, especially accessioning, processing and description, including minimal and basic processing strategies.

-Demonstrated knowledge of current national data content and structure standards related to the archival control of collection materials, and in the use and application of DACS, EAD, MARC, LCSH, LCNA, AACR2, and other library and archival descriptive and content standards.

-Knowledge of basic preservation and conservation issues as they relate to archival collections. Knowledge of rights administration and management issues for archival collections.

-Superior written and verbal communication skills; excellent interpersonal skills, demonstrated ability to work collegially within and across organizations; great attention to detail; demonstrated ability to manage time and tasks and complete projects in a timely manner. Flexibility and the capacity to thrive in a rapidly changing environment.

Preferred Knowledge, Skills, and Abilities:

-Experience in the use of automated archival collections management systems (Archivists’ Toolkit or

ArchivesSpace), or similar systems.

-Subject expertise in colonial era American history.

New York University Libraries: Libraries at New York University serve the school’s 40,000 students and faculty and contain more than 5 million volumes. The Libraries supports NYU’s vision to become the first true Global Network University by collaborating and providing services to our 11 global academic centers and our first “portal campus”, in NYU Abu Dhabi. New York University Libraries is a member of the Association of Research Libraries, the OCLC Research Library Partnership, and the Digital Library Federation. The Libraries participates in a variety of consortia and collaborates closely with the New-York Historical Society and the Brooklyn Historical Society. For the NYU Libraries Mission and Strategic Plan go to http://library.nyu.edu/about/Strategic_Plan.pdf.

Knowledge Access and Resource Management Services facilitates the teaching, learning, and research endeavors of the Libraries’ user communities through processes and services in program areas that include library acquisitions, serials and electronic resource management, knowledge access design and development, archival collections management, and metadata production and management. In collaboration with our colleagues in Collections and Research Services, Public Services, Libraries IT Services, and Digital Library Technology Services, KARMS has primary leadership responsibility for knowledge access via the Libraries’ dynamic, integrated discovery and access systems. In addition to serving NYU’s central libraries, institute libraries, and global sites, KARMS provides selected services to Research Library Association of South Manhattan member libraries and other affiliated libraries.

Salary/Benefits: Attractive benefits package including tuition remission and generous time off. Salary commensurate with experience and background.

To Apply: To ensure consideration, send resume and letter of application, including the name, address, and telephone number of three references to: Enrique Yanez, Assistant Dean for Human Resources, New York University Libraries, 70 Washington Square South, New York, NY 10012 or via email to libraries.careers@nyu.edu. Applicant review will begin on August 15, 2016; search will remain open until filled.

NYU's Division of Libraries embraces diversity and is committed to attracting qualified candidates who also embrace and value diversity and inclusivity.

NYU is an Equal Opportunity/Affirmative Action/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity Employer.


The Wildlife Conservation Society - Temporary Photo Collection Manager

(July 18, 2016)

The Wildlife Conservation Society (WCS) Photo Services is seeking a highly motivated and organized individual for a part-time, 7-month temporary position (maternity leave hire) beginning October 2016.

Founded in 1895, WCS is committed to saving wildlife and wild places worldwide. This initiative is carried out through science, global conservation, education, and the management of the world’s largest system of urban wildlife parks, led by the flagship Bronx Zoo. WCS Photo Services documents this work through photography and manages and shares these photographic assets for use by WCS staff and external parties.

Responsibilities may include but are not limited to:

  • Organizing and cataloging WCS Photo Collection images on an internal server and in a digital asset management system
  • Facilitating access to the digital asset management system for WCS staff
  • Communicating with the digital asset management vendor regarding updates and changes to the system
  • Fulfilling requests for WCS Photo Collection images, including external licensing requests
  • Managing model releases and freelance photographer agreements
  • Occasionally digitizing historical images
  • Occasionally assisting on photo shoots

Required Qualifications

  • Demonstrated professional experience managing digital images
  • Substantial familiarity with Adobe Photoshop and Adobe Bridge
  • Excellent attention to detail, ability to work both independently and under supervision; excellent verbal and written communication skills; and demonstrated ability to set priorities and meet strict deadlines
  • Bachelor’s degree

Preferred Qualifications

  • Master's degree in Library Science or similar degree
  • Demonstrated experience working with a digital asset management system
  • Familiarity with iView MediaPro
  • Demonstrated professional experience with scanning photographic prints and negatives

Location: Bronx Zoo

Department: Public Affairs

Employment Type: Part-Time

Grade Level: Hourly

Pay Range: $20 per hour

Reports To: Photographer

Schedule: 21 hours per week, between Monday and Friday

Hours: Between hours from 9:00 a.m. and 5:00 p.m.

EOE/ AA/M/F/Vets/Disabled

To apply, please visit the URL below, or search for "Temporary Photo Collections Manager" at http://www.wcs.org/about-us/careers

Brooklyn Historical Society - Archival Processing Intern

(July 16, 2016)

Archival Processing Internship

Brooklyn Historical Society seeks an Archival Processing Intern for the 2016-2017 academic year to assist with the processing of BHS archival collections. Candidates must have taken at least one course in archival concepts, or be enrolled in an archival course during their first semester of the internship to be eligible for the position.

Responsibilities

  • Perform basic rehousing and minimal description or inventorying.
  • Contribute to a finding aid; create additional access points and content guides.
  • Apply basic preservation techniques to archival records, including encapsulating fragile material and rehousing oversized material.
  • Assist with basic collection management, including numbering of folders and boxes.
  • Arrange and describe a related collection, and author a finding aid in Archivist Toolkit.
  • Intern will be expected to contribute to BHS’s blog.

Requirements

  • Interns must be available one day a week (9:00am – 5:00pm) including an hour for lunch.
  • Significant coursework towards the completion of a Masters in Library and Information Science with a specialization in archival studies and completion of an archival description courses.
  • Demonstrated understanding of archival collections and principles of arrangement and description.
  • Effective oral and written communication skills; ability to work both independently and as part of a team.
  • Strong organization and time-management skills; attention to accuracy and detail is essential
  • Ability to bend, reach, and lift boxes or volumes weighing up to 40 lbs.

Preferred Qualifications

  • Previous experience working with CMS and ILS systems
  • Previous archival processing and description experience, including an understanding of pragmatic and efficient processing procedures.
  • Familiarity with EAD and DACS; and with the use and application of standardized vocabularies.
  • Experience in developing local taxonomies.
  • Knowledge or interest in Brooklyn history.

Compensation

Internships are unpaid and are intended to fulfill course credit requirements for internships and practicums. BHS staff ID grants free entrance to museums around New York City.

To Apply

Please email a cover letter and resume to library@brooklynhistory.org with a subject line of Processing Internship [last name]. Applications will be reviewed immediately. No phone calls please.

Anticipated start date is August 29, 2016.

About Brooklyn Historical Society

Founded in 1863, Brooklyn Historical Society is a nationally-recognized urban history center dedicated to preserving and encouraging the study of Brooklyn's extraordinary and complex history. BHS is a vibrant museum, a world-renowned research library, a cutting-edge education center, and a hub for community dialogue. Located in a landmark 1881 building designed by architect George Browne Post, BHS welcomes both residents and visitors from around the world to learn about Brooklyn’s past, present, and future.

Brooklyn Historical Society is an Equal Employment Opportunity employer.

Brooklyn Historical Society is dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, the presence of any mental, physical, or sensory disability, sexual orientation, or any other basis prohibited by federal or state law.

Posting Date

July 15th, 2016


The Barnum Museum - Technical Coordinator

(July 16, 2016)

The Barnum Museum in Bridgeport, CT, seeks an experience Technical Coordinator for a National Endowment for the Humanities grant-funded project to create the P. T. Barnum Digital Collection. Applicants must have relevant experience; this is not an entry-level position. The position is part-time, up to 18 months. The Technical Coordinator will work with staff from both the Museum and the Bridgeport History Center (Bridgeport Public Library), and with a Cataloger/Metadata Specialist also dedicated to the project. Digital surrogates and metadata for approximately 1000 items, ranging from manuscripts and booklets to diverse types of artifacts pertaining to Barnum and his associates, are to be ingested into the Connecticut Digital Archive (CTDA). Photography and scanning will be performed by outside vendors. Technical coordinator will establish protocols, ensure consistency and that quality standards are met, and be responsible for uploading digital objects. For a full description of the position and qualifications, go to http://www.barnum-museum.org/jobopportunities.htm. To apply send a letter of interest and c.v. to John Swing, Assistant Director, at jswing@barnum-museum.org. No phone calls, please.

The Barnum Museum - Cataloger and Metadata Specialist

(July 16, 2016)

The Barnum Museum in Bridgeport, CT, seeks an experienced Cataloger and Metadata Specialist for a National Endowment for the Humanities grant-funded project to create the P. T. Barnum Digital Collection. Applicants must have relevant experience; this is not an entry-level position. The position is part-time, up to 18 months. The Cataloger will work with staff from both the Museum and the Bridgeport History Center (Bridgeport Public Library), and with a Technical Coordinator also dedicated to the project. Approximately 1000 items, ranging from manuscripts and booklets to diverse types of artifacts pertaining to Barnum and his associates, are to be cataloged and the appropriate metadata created for ingest in the Connecticut Digital Archive (CTDA). For a full description of the position and qualifications go to http:// www.barnum-museum.org/jobopportunities.htm. To apply send a letter of interest and c.v. to John Swing, Assistant Director, at jswing@barnum-museum.org. No phone calls, please.

The Brooklyn Historical Society - Oral History Paid Intern

(July 13, 2016)

Brooklyn Historical Society (BHS) is seeking two Oral History Interns for fall 2016 who will assist the Oral History Project Archivist with the processing of BHS’s oral history collections as part of Voices of Generations: Investigating Brooklyn’s Cultural Identity, a project to digitize, process, and make available online ten oral history collections with funding by National Historical Publications and Records Commission (NHPRC) of the United States National Archives and Records Administration.

The paid internship will provide training and hands-on experience in all stages of processing oral histories: research, rights assessment, auditing, transcribing, indexing, online publishing using digital tools, and item-level and collection-level description. In addition, interns will be among the first to access some of BHS's previously unavailable oral history collections that document the diverse histories of Brooklyn.

Candidates must have taken at least one graduate-level course in oral history, public history, or archival concepts; or be enrolled in a similar course the first semester of the internship to be eligible for the position.

Responsibilities

  • Conduct background research on subjects related to collections.
  • Assist with rights-assessment: review release forms and research narrators to update permissions.
  • Audit audio recordings, reformat, review and proofread transcripts, and create index logs of at least two interviews per week.
  • Draft brief biographical and scope and content notes, assign Library of Congress Subject Headings and keywords to interviews, and transcribe metadata.
  • Complete online synchronization of audio recordings to transcripts/indices using Oral History Metadata Synchronizer (OHMS) tool.
  • Assist with completion of finding aids.

Requirements

  • Availability of 2 days a week (9:00am – 5:00pm) including an hour for lunch.
  • Coursework towards the completion of a Masters in Oral History, Public History, or Archival Management.
  • Extremely organized, detail-oriented.
  • Effective oral and written communication skills; command of Adobe Acrobat and Microsoft Office, particularly Excel and Word.
  • Ability to work independently and ensure that work is accomplished in a timely and accurate manner

Preferred Qualifications

  • Fluency in Spanish.
  • Experience with oral history collections or audio digital assets.
  • Experience working with controlled vocabularies and archival arrangement & description.
  • Familiarity with and/or interest in histories of Brooklyn neighborhoods, New York City, immigration, ethnic communities, public health, and/or racial and social justice.
  • Knowledge of oral history best practices.
  • Familiarity with OHMS.
  • Availability to continue through January 2017.

Compensation

Internships are paid and intended to fulfill course credit requirements for internships and practicums.

To Apply: Email a cover letter and resume with a subject line of Oral History Internship [your last name] to library@brooklynhistory.org


Morristown - Morris Township Library - Assistant Archivist II

(July 12, 2016)

The Morristown-Morris Township Library’s North Jersey History and Genealogy Center is hiring a part time archivist. The successful candidate will work 21 hours a week including one weeknight until 9 p.m. and every other Saturday. Please read the job description then if interested submit a cover letter and resume to james.lewis@mainlib.org. I will acknowledge receipt of each resume. I will then only contact candidates that will be interviewed.

NORTH JERSEY HISTORY and GENEALOGY CENTER

Assistant Archivist

Library Assistant II-21 hours

Summary

The Assistant Archivist provides reference services to patrons. Assists the Archivist processing archival collections and performs special projects as directed by the supervisor. This position reports to the Department Head.

Qualifications and Requirements

  • Bachelor or associate degree required. Preferably in history previous library experience is desirable.
  • Special training in history and genealogy very desirable.
  • Good reference interview skills
  • Basic microform reader, printer, scanner, and photocopier troubleshooting
  • Excellent interpersonal, verbal and written communication skills
  • Commitment to providing the best quality customer service to our patrons
  • Computer skills including, but not limited to, the ability to work competently with the Library’s online catalog, databases, email, calendar and Circulation systems
  • Experience with Word, Publisher is preferred; however the ability to learn these skills is also acceptable

Duties

  • Provide reference desk service to patrons in the North Jersey History Center.
  • Research and answer reference inquiries.
  • Assists the Archivist in describing non-book collections, including organizational or personal papers, manuscripts, photographs, or art work.
  • Maintains the vertical files.
  • Maintains the Miscellaneous Manuscripts files
  • Other duties as needed.

All Library employees are expected to be courteous and helpful in their dealings with both fellow staff and the public. Promptness, neatness and regular attendance and the ability to be a self-starter are also important parts of this position. Employees must be able to lift, sort, and shelve library materials as required. Employees must be able to work some nights and weekends.

To Apply: Send Cover Letter and Resume to james.lewis@mainlib.org


The Brooklyn Historical Society - Cataloging Intern

(July 12, 2016)

Cataloging Intern

Description

The Brooklyn Historical Society is seeking a Cataloging Intern for a challenging and substantive, year-long cataloging internship. Reporting directly to the Digital Asset Associate, this position will entail enhancement of archival description using Archivists’ Toolkit and the creation or modification of item-level catalog records using Past Perfect Museum Software. This position will also include writing and publishing blog posts related to the collection as it’s cataloged. While a technical position, it offers a variety of tasks and access to rare materials within a historical museum and research library.

Responsibilities

● Create item-level records using Past Perfect Museum Software

● Modify collection-level record to accommodate digitized materials

● Special projects in support of photographic and archival collections

● Promote the collection through frequent blog posts

Requirements

● Candidate should have significant coursework towards completion of a Masters in Library and Information Science with a concentration in Archival Management, Museum Studies, Cultural Informatics, Digital Humanities, User Experience, or Digital Management for Cultural Heritage or Rare Books and Special Collections in the Digital World.

● Experience handling rare and delicate archival materials preferred

● Familiarity with Archivists’ Toolkit, Wordpress, Past Perfect Museum Software preferred

● Completion of at least one course in archival description required

Compensation

A stipend will be provided for the duration of the internship.

The schedule is one day per week during normal business hours: Monday through Friday, 9am-5pm. Benefits include free admittance to NYC museums.

To Apply

Those with an interest in history, background in digitization, and work experience or formal training in library science/archival management should email a cover letter and resume to library@brooklynhistory.org with a subject line of Cataloging Internship [last name]

Anticipated start date is August 29, 2016

About Brooklyn Historical Society

This opportunity is funded by a grant from Gerry Charitable Trust to digitally preserve and catalog scrapbooks and photographs by Eugene L. Armbruster (1865-1943) that depict scenes from Suffolk County, Nassau County, and Kings County, New York. Armbruster was a Brooklyn-based amateur historian and photographer, publishing several books and pamphlets focusing primarily on the New York City area. Within this collection are approximately 1,440 individual photographs and seventeen scrapbook albums, containing over 4,000 pages. The intern will play an important role in making the materials widely accessible.

Founded in 1863, Brooklyn Historical Society (BHS) is a nationally-recognized urban history center dedicated to preserving and encouraging the study of Brooklyn’s extraordinary and complex history. BHS is a vibrant museum, a world-renowned special collections and archives library, a cutting-edge education center, and a hub for community dialogue. Located in a landmark 1881 building designed by architect George Browne Post, BHS welcomes both borough residents and visitors from around the world to learn about Brooklyn’s past, present, and future.

Brooklyn Historical Society is an Equal Employment Opportunity Employer

The Brooklyn Historical Society is dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, the presence of any mental, physical, or sensory disability, sexual orientation, or any other basis prohibited by federal or state law.


Shaker Museum | Mount Lebanon - Collections Project Manager

(July 11, 2016)

Collections Project Manager

The mission of Shaker Museum | Mount Lebanon is to engage and inspire local, national, and global audiences by telling the story of the American Shakers. In 2004, Shaker Museum | Mount Lebanon became owner and steward of the North Family site at Mount Lebanon Shaker Village, consisting of 10 remaining Shaker buildings on 30 acres, part of the Mount Lebanon Shaker Society National Historic Landmark. The Museum also maintains a campus in Old Chatham, New York, where the collections are stored and the administrative staff is housed. This position will work primarily at the Old Chatham site.

Shaker Museum | Mount Lebanon is seeking a Collections Project Manager who will oversee a 27-month grant-funded project to create a digital catalog of the Museum’s collections, library, and archive. The ideal candidate will have a strong interest in 19th century American history, religious history, and / or the Shakers, and the capacity to learn about the context in which the Museum’s collections were originally created. This person will also have significant collections management experience in a museum setting and strong project management skills. This position reports to the Director of Collections and Research. It is possible that this position will become permanent or be extended at the end of the grant period.

Responsibilities:

  • Hire and oversee a Collections Cataloger
  • Work with staff to migrate from the current collections management database to a new one
  • Work with Collections Cataloger to establish cataloging standards and a cataloging manual
  • Create a work plan for the transcription of approximately 17,000 paper object records into an electronic collections management database, with supplemental original cataloging, and assist with the cataloging
  • Manage the outsourcing of library and archive cataloging to a third party
  • In consultation with the Director of Collections, select objects for new photography, create a shot list, work with a freelance photographer to establish standards, and upload new and existing digital and scanned images to database
  • Develop a working knowledge of the collection
  • Oversee the refinement of the collections management database to meet the specific needs of the collection
  • With the Executive Director, oversee the design and launch of a public online collections website

Qualifications:

  • Strong work ethic, with the ability both to work collaboratively and to take a leadership role
  • Excellent communication skills, both written and verbal
  • A Bachelor’s degree in American history, religious history, art history, or museum studies; Master’s degree strongly preferred
  • Minimum of three years of professional, post-graduate experience working with museum and / or archival collections in a collections management, registration, or related capacity
  • Demonstrated ability to manage complex projects with flexibility, creativity, and a sense of humor
  • Experience with collections management systems required; exposure to Qi preferred
  • Interest in and capacity for curatorial work encouraged

Hours and Benefits:

Position begins October 2016 and runs through December 2018, with the possibility of extension or a permanent position. The position includes a standard healthcare benefit package, and paid vacation, holiday, and sick leave.

Please send resume and cover letter explaining your interest in the position to Lacy Schutz at programs@shakerml.org.

It is the policy of Shaker Museum | Mount Lebanon to provide for equal employment opportunity in and conditions of employment without discrimination based on age, race, creed, color, national origin, gender, sexual orientation, disability, marital status, genetic predisposition or carrier status.


Seton Hall University Libraries - Digital Collections Infrastructure Developer

(July 10, 2016)

Duties and Responsibilities:

Performs advanced technical and creative work essential to the University Libraries collections, services, and digital initiatives. Develop and implement digital library applications across multiple environments and operating platforms, including: tools for library web content management, digital collection repositories, and collection management. The Developer manages technical projects and assures that deadlines are met and deliverables achieved.

Contributes to project development paths and learn new skills as emerging projects require them. The Developer configures, supports and manages library systems that facilitate internal library workflows.

Stays abreast of current and emerging technologies and determines appropriate ways to integrate these technologies into projects involving students and faculty. 

Supervises the work of others, presenting excellent UI designs and workflows to internal and external stakeholders, developing excellent documentation for user guides and system reports. Developing budget recommendations, reviewing expenses against budget, contracting with outside vendors/contractors/consultants.

Required Qualifications:

Bachelor's degree (Technology or other related field) or related experience 1-3 years installing & configuring LAMP apps; HMTL/XML, CSS. Work experience requirement may be met with a combination of: education beyond the bachelor's degree, internships, practicums and professional work experience to include at least one year of web development experience including PHP, MySQL, HTML / CSS, Java.

Strong written and oral communication skills.

Project management skills. 

Desired Qualifications:

Familiarity with institutional repository systems, such as Digital Commons, curation and publishing systems, OMEKA, digital asset management system, CONTENTdm, and collection management software, AT and ArchivesSpace; Experience investigating, implementing, and customizing Open Source software; experience with version control, test-driven development, and continuous integration techniques. Integrated library systems preferred.

Working knowledge of digital library practices, data curation, and data formats, including XML and Dublin Core; Demonstrated knowledge of and experience with long-term digital preservation tools, standards, and best practices; Experience with data migration. Ruby on Rails, Apache, Solr, Lucene, Java, JSON; client and server side scripting.

Familiarity with data formats including XSLT, EAD, MARC. Familiarity with UI frameworks such as Bootstrap.

Experience with system administration. Working knowledge of software version control/code repository systems, preferably Git/Github. Demonstrated desire to learn new scripting languages, techniques, and technology tools. Team leadership. Knowledge of web archiving tools and best practices. Knowledge of semantic web tools and standards.

Master's degree (Technology or other field).

For full job announcement and to apply, see http://jobs.shu.edu/cw/en-us/job/492539/digital-collections-infrastructure-developer


American Folk Art Museum - Digital Asset Manager

(July 6, 2016)

Title: Digital Asset Manager

Department: Collections

Reports to: Chief Registrar

Overview

The American Folk Art Museum (AFAM) seeks a Digital Asset Manager as part of a Leir Charitable Foundations grant-funded project. The goal of the project is to create and make available digital images and catalog records for every object in the AFAM collection. The Digital Asset Manager position is a 12-month, full time role, and will report directly to the AFAM Chief Registrar.

Responsibilities:

  • Participate in configuration and testing of the DAM, including working with the outside vendor
  • Develop, maintain, and assign metadata for assets, incorporating industry standards to ensure accurate usage rights
  • Assess, organize and prepare for migration digital assets of permanent collection images, exhibition files, past events and publications, archive and library material, and other types of files as needed
  • Manage day-to-day oversight, coordination, and use of the DAM. Establish user groups, roles and boundaries for the use of DAM; registering users to the Digital Asset Management system based on permissions.
  • Work closely with events and education staff to ensure that video and photos from events are uploaded, organized, tagged, and archived in a timely way
  • Scan archival photographs and upload to the DAM, applying metadata as appropriate
  • Receive, track and respond to inquiries and requests for digital assets from internal and external asset users; fulfill image requests via secure file transfer
  • Photo edit/re-touch images when necessary
  • Operate with an understanding of legal issues, digital rights management, and create solutions that serve both creative and legal requirements.
  • Serve as liaison to our contracted rights and reproductions management organization

Qualifications:

  • Masters degree in Library Science, Information Management and/or equivalent experience
  • 1-2 years experience managing digital assets
  • Strong interpersonal, communication skills and a collaborative spirit required. Ability to receive and delegate directions, and maintain strong sense of organization
  • Basic Photoshop, scanning and other digital imaging skills
  • Experience with The Museum System (TMS) or other collection management system preferred

The American Folk Art Museum provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIC status, military status and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.

*Please note that the Museum is located at 2 Lincoln Square, on the Upper West Side. Administrative offices are located at the Museum’s Collections and Education Center in Long Island City, Queens. The Digital Asset Manager will be based in Queens at the Collections and Education Center. This is a full-time, salaried position. Hours are 9:30-5:30 pm. The Museum offers a generous benefits package with full medical and dental, as well as vacation, sick, personal and comp days extended to full-time employees.

How to Apply: Send cover letter and CV to: Mimi Lester, Rapaport Archivist, MLester@folkartmuseum.org with the position title in the subject line. Please, no phone calls.


The Pigozzi Collection - Photo Archivist

(June 23, 2016)

Photo Archivist

The Assistant Photo Archivist reports to the Principal Photographer as well as the Archivist and Collections Manager.

Work Schedule: Part time; Flexible schedule, 20 hours per week

Compensation: $30 per hour

Position Summary:

The Assistant Photo Archivist will provide support to the Head Archivist and Collections Manager in the daily management, preservation and organization of a globally accessible and active archive of prints, digital images and videos.

Principle Responsibilities:

. Facilitate the cataloging, centralization and organization of photo and video assets

. Ensure archival data security through facilitating data backups

. The daily management of an active photo and video archive

. Facilitate publication requests with media outlets

. Assist with the planning and implementation of exhibitions

. Assist with the planning and implementation of book projects

. The arrangement and description of a historic family archive of videos and prints

. Spearhead the arrangement and digitization of a color photo archive

. Edit, color correct and oversee production of prints

. Assist with art collection inventory, outgoing loans, photography, condition reporting, and other collection related duties as assigned

Qualifications & Skills:

. Bachelor’s degree

. A minimum of 2-3 years experience working in archives, museum or library special collections, with pictorial collection experience preferred. 


. Self-directed and the demonstrated ability to handle multiple projects at once

. Knowledge of archives theory and practice

. High-level computer skills in editing/digital applications preferred.

. Proficiency in Macintosh Applications, expert experience with Aperture, Lightroom, Filemaker, Finalcut and Photoshop preferred.

. Knowledge and experience with process of digitizing photographic and video materials, managing digital files, including proper scanning procedures, and basic image editing and correction strongly preferred

. Excellent organizational skills with attention to detail and accuracy

. Ability to make quick decisions and work well under pressure.

. Strong communication skills

. Art handling and general preservation and collections care knowledge is desirable

. Must be able to lift/move/maneuver objects up to 40 lbs.

Successful candidates should be comfortable working in a nontraditional environment, be self-starters, knowledgeable in digital archive technology and advancements, and enjoy innovating creative solutions.

For consideration, please submit resume and cover letter to Tasha Seren, Archivist and Collections Manager: tasha@pigozzicollection.com

Application deadline is July 1.


Brooklyn College Library - Archival Intern Beatrice Siegal Collection

(June 16, 2016)

Brooklyn College Archives and Special Collections, Brooklyn, NY

$18/hr, Internship

Brooklyn College, founded in 1930, is one of the oldest of the senior colleges in the CUNY system. The College Library, the most advanced in the CUNY system, is the academic, cultural and technological pulse of the college. Holdings include over 1.3 million print materials, over 68,000 electronic books and journals, and over 300 databases. The Archives is committed to acquiring, preserving, and providing access to the records of enduring value that document the Brooklyn College community and the Borough of Brooklyn, as well as the papers and memorabilia of individuals and alumni who have national and social importance.

The BC Archives is offering a paid internship ($18/hr) to students seeking experience in an academic archive. The internship is open to Library Science students who plan to pursue a career in archival work. The internship will last 150 hours from Sept. 12 to Dec. 12., approximately 10 hours per week, although that is flexible. Interns are required to work during normal business hours – M-F, 9-4:45. Depending on funding and quality of work, there is a possibility of extending the internship.

During this internship, the intern will:

- Process new additions to the Beatrice Siegel collection

- Assess preservation needs of the collection

- Identify materials for possible future digitization

- Report weekly to the Archivist or Associate Archivist on work performed during the week

- Summarize the internship experience in a blog post for the Archives blog.

Depending on the intern’s interests and professional goals, there may be additional opportunities, including:

- Digital projects

- Creation of an exhibit based on the collection

Required qualifications:

- enrollment in a Library Science degree program, with a focus on Archives

- Minimum GPA of 3.0

- Basic understanding of archival principles and practices, including processing a collection

- Ability to lift 30 lbs.

- Ability to work independently

- Commitment to archival ethics

- Ability to protect any confidential information observed during the internship

Desired qualifications:

- Knowledge of digital imaging software

Applications will be accepted until August 1, 2016.

To Apply: Send Resume and Cover Letter to specialcollections@brooklyn.cuny.edu


Brooklyn College Library - Archival Intern William Alfred Collection

(June 16, 2016)

Brooklyn College Archives and Special Collections, Brooklyn, NY

$18/hr, Internship

Brooklyn College, founded in 1930, is one of the oldest of the senior colleges in the CUNY system. The College Library, the most advanced in the CUNY system, is the academic, cultural and technological pulse of the college. Holdings include over 1.3 million print materials, over 68,000 electronic books and journals, and over 300 databases. The Archives is committed to acquiring, preserving, and providing access to the records of enduring value that document the Brooklyn College community and the Borough of Brooklyn, as well as the papers and memorabilia of individuals and alumni who have national and social importance.

The BC Archives is offering a paid internship ($18/hr) to students seeking experience in an academic archive. The internship is open to Library Science students who plan to pursue a career in archival work. The internship will last 150 hours from Sept. 12 to Dec. 12., approximately 10 hours per week, although that is flexible. Interns are required to work during normal business hours – M-F, 9-4:45. Depending on funding and quality of work, there is a possibility of extending the internship.

During this internship, the intern will:

- Evaluate the William A. Alfred collection, determining what sections need reprocessing

- Reprocess sections selected during the evaluation

- Assess preservation needs of the collection

- Identify materials for possible future digitization

- Report weekly to the Archivist or Associate Archivist on work performed during the week

- Summarize the internship experience in a blog post for the Archives blog.

Depending on the intern’s interests and professional goals, there may be additional opportunities, including:

- Digital projects

- Creation of an exhibit based on the collection

Required qualifications:

- enrollment in a Library Science degree program, with a focus on Archives

- Minimum GPA of 3.0

- Basic understanding of archival principles and practices, including processing a collection

- Ability to lift 30 lbs.

- Ability to work independently

- Commitment to archival ethics

- Ability to protect any confidential information observed during the internship

Desired qualifications:

- Knowledge of digital imaging software

Applications will be accepted until August 1, 2016.

To Apply: Send Resume and Cover Letter to specialcollections@brooklyn.cuny.edu


New York Transit Museum - Associate Research Archivist

(June 16, 2016)

Archive Research

The Museum has two archive locations and research centers in addition to the Museum. MTA Agencies and the outside public can make research requests remotely or visit the Archives in person. The Research Archivist Friends of the New York Transit Museum is hiring an Associate Research Archivist to oversee: research requests made by MTA agencies; outside researchers and press; rights and reproduction invoices and contracts; research for exhibits and public programming; and promotion of collections through social media. The New York Transit Museum collects, preserves and presents material relating to the region’s public transportation, past and present, focusing on the agencies of the Metropolitan Transportation Authority and their predecessor companies. Established in 1976, the Transit Museum currently holds a collection of more than will be responsible for:

  • Setting up research appointments and assisting researchers with their requests.
  • Working with Press Aide on image requests to promote the museum.
  • Scanning or digitally transferring, photographing or compiling copies of material requested by researchers.
  • Overseeing rights and reproduction invoices and contracts.
  • Tracking invoices, modifying invoices, payments, and following up with expired contracts.

Curatorial & Collection Research

Curators and Collection staff often require assistance with researching items in the collection for exhibitions and public programs. The Research Archivist will be responsible for:

  • Compiling research as requested by staff.
  • Fact checking and proofreading exhibit scripts.
  • Assisting with putting together material for public programs and assisting in the presentation when asked.

Outreach and Social Media

The Museum is actively promoting the collection through an online collection portal, finding aids and social media sites. The Research Archivist will be responsible for:

  • Creating weekly posts for social media such as Facebook, Twitter, Instagram, and Tumblr promoting the collection and Curatorial activities.
  • Photographing, scanning and recording content to put online.
  • Helping to grow our online collection portal by editing and selecting records for publishing online.
  • Assisting with editing and putting Finding Aids & Pathfinders online.
  • Coming up with new ways to promote the collection online or through public programming.

Other Tasks

  • When asked, assisting with processing incoming collections or installation and removal of exhibits.
  • Participate in the general activities of the Curatorial Department, including the supervision of staff and interns, as may be required.

DESIRED KNOWLEDGE, SKILLS, AND ABILITIES:

  • Knowledge and an interest in New York transportation history
  • Enjoys working with the public
  • Experience and an interest in social media
  • Knowledge of best practices in handling and preservation of archival material
  • Understanding of licensing rights and creating legal contracts
  • A firm understanding of copyright law
  • Able to manage multiple work processes and projects simultaneously
  • Must have advanced computer skills in Microsoft Office, Photoshop, scanning, database management and familiar with Collection Management Systems such as PastPerfect and basic knowledge of digital photography
  • Must be available to work a flexible schedule as needed
  • Excellent written and verbal communication skills
  • Ability to work productively, both independently and in teams
  • Patience and a sense of humor

EDUCATION AND EXPERIENCE:

  • Master’s degree from an accredited college or university in museum studies, library & information studies, archival studies, history or a closely related field, preferred

ABOUT THE TRANSIT MUSEUM:

The New York Transit Museum is the largest museum in the United States devoted to urban public transportation history, and one of the premier institutions of its kind in the world. The Museum explores the development of the greater New York metropolitan region through the presentation of exhibitions, tours, educational programs, and workshops dealing with the cultural, social, and technological history of public transportation. Since its inception 40 years ago, the Museum, housed in a historic 1936 IND subway station in Downtown Brooklyn, has grown in scope and popularity. As custodian and interpreter of the region's extensive public transportation networks, the Museum strives to share, through its public programs, this rich and vibrant history with local, regional, and international audiences. The Research Archivist position is employed by the Museum’s non-profit affiliate, Friends of the New York Transit Museum.

Salary: Commensurate with experience. Benefits package includes health, dental, vision.

Qualified individuals interested in this job opening must apply by e-mail. Resume and cover letter should be sent as .docx or PDF to Desiree Alden-Gonzalez, Acting Collections Manager desiree.alden@nyct.com. Specify subject as Associate Research Archivist Posting.

Friends of the New York Transit Museum is an equal opportunity employer.


The Riverside Church of the City of New York - Archives Project Temp

(June 8, 2016)

Job Summary:

The Riverside Church Archives is looking for a project temp to help inventory approximately 3500–4000 reels of 1/4 inch audio recordings (contained in over 200 boxes), circa early–1950s through the late–1980s. The bulk of the collection is comprised of broadcasts from Riverside’s radio station, WRVR (1961–1976). WRVR’s broadcast history includes theological and religious programming, along with a considerable amount of public affairs programming with discussions involving civil rights, social justice, the Vietnam War, politics, science, literature, and contemporary culture. Classical and popular music programs are well represented in the collection. WRVR was a broadcast leader in jazz programming, and the collection houses many live performances and artist interviews, with jazz musicians such as Woody Herman, Dave Brubeck, and Dizzy Gillespie. There are also recordings of services, sermons, speeches, and events (e.g., disarmament and social justice conferences). Significant religious, political, intellectual, and cultural figures include: Martin Luther King, Jr., Howard Zinn, Chuck Berry, Robert Frost, Jean Cocteau, Indira Gandhi, and Bayard Rustin.

Responsibilities:

  • Prepare an item level inventory of 1/4 inch audio tapes, examining reels/box labels and recording descriptive information.
  • Surface cleaning of boxes.
  • Capture and record metadata according to established practices.
  • Work with staff to establish and carry out workflow and procedures.

Experience and Educational Requirements:

  • Must be a currently enrolled undergraduate or graduate student, recent graduates may also apply;
  • Excellent verbal and written communication skills;
  • Proficient in Microsoft Excel;
  • Extremely organized and detail-oriented;
  • Ability to work independently and ensure work is accomplished in a timely and accurate manner.

The ideal candidate will have studied subject matter related to at least one of the following areas: 20th century American history, library & archives, theology, civil rights, social justice, media studies (audio and/or moving image), American popular music, and literature.

Project begins mid–June and runs through August. If interested, please send a resume, cover letter, and references to: hresources@trcnyc.org.


Canal Street Communications - Archival Intern

(June 7, 2016)

Canal Street Communications Studio is seeking an Archivist Intern for this summer. This is a great opportunity for a library science student interested in the area of fine arts archiving for school credit.

The intern will assist in digitizing performance documentation and other elements in the forms of slides, negatives, contact sheets, prints, and drawings. The intern will also assist in cataloguing these digital files and inputting metadata. Hours are flexible with a minimum of eight hours per week. The intern will work in our Tribeca office.

Projects / Learning Outcomes:

The intern will be supervised by a member of the archive team and receive training on archiving performance documentation. This is a great opportunity to enhance skills in organization, multi-tasking, communications, and acquire practical experience with an artists’ archive.

Qualifications and Requirements:

  • Applicant should be pursuing a degree in Library Sciences or related field. An emphasis on preservation and digital archiving is a plus.
  • Experience with digital asset management
  • Basic experience with Adobe Photoshop, Lightroom, or similar photo editing and library management software.
  • Experience working with antiquated media and SLR photography skills are a plus

Position Type: Internship

Desired Major: Library Science

Salary Level: Unpaid - for credit

Job Function: Digital Archiving

Hours Per Week: 8-16

Contact interns@difficultmusic.com

With CV and cover letter

StoryCorps - Archives Manager

(June 2, 2016)

Associate Manager, Archive

Job Title: Associate Manager, Archive

Department: Programs

Division: Recording & Archive

Location: Brooklyn, NY

Reports To: Director, Recording & Archive

Status: Full-Time, Regular, Exempt

POSITION OVERVIEW

The Archive Associate Manager is a critical member of the Recording & Archive Department, which is responsible for overseeing the technical aspects of StoryCorps’ recording process, for assuring the integrity and accessibility of StoryCorps’ Archive, and for providing regular written feedback and support to StoryCorps staff across departments. The Archive Associate Manager works directly with the Community Engagement and Custom Services department to compile and deliver materials to outreach, radio station, and other content-sharing partners, and actively supports the development of new national and regional archive partnerships. The Archive Associate Manager takes a leading role in developing, planning, and implementing training sessions for both new and existing staff, and works closely with field staff in order to provide individual feedback and support. The Archive Associate Manager ensures that archival processes and department priorities reflect a commitment to diversity, and also supervises one Recording & Archive intern.

StoryCorps records, shares, and preserves stories from a diverse range of American voices — from our Griot Initiative to preserve stories of African Americans, to our Historias Initiative to collect the experiences of Latinos. The Archive Associate Manager will have the opportunity to participate in interdepartmental efforts to ensure StoryCorps’ archive is inclusive of these diverse voices. Candidates with experience working in and developing and sustaining outreach partnerships with diverse/underserved communities are strongly encouraged to apply. Spanish fluency is strongly preferred.

Here’s what you’ll do as a part of our team:

The Associate Manager, Archive will:

Manage several key national archive partnerships for StoryCorps initiatives and projects, including StoryCorps’ partnership with the Benson Collection at the University of Texas

Plan, implement and maintain relationships with local archive partners, including the New York Public Library

Ensure that archival processes and department priorities reflect a commitment to diversity

Support Archive Manager in reviewing and fulfilling research requests

Support Archive Manager in implementing policy changes and updates and/or new materials related to accessibility and/or diversity recommendations.

Support and evaluate over 25 field staff on all aspects of their archival and recording work through regular written reports that providing essential feedback on data entry, and audio and photographic standards

Coordinate formation of Community Archive and other content-sharing partnerships with organizations across the country, including assembling and delivering materials, and overseeing the drafting and signing of content-sharing agreements

Contribute to the development of archival policies and best practices; communicate StoryCorps policies, procedures, and best practices to a wide range of community-based partners

In collaboration with Archive Manager, support the development and documentation of procedures and best practices for recording and archiving StoryCorps interviews

Create archive and database-specific training curricula that respond to the changing needs of staff and organization

Assist in the training of new staff on archival processes, data entry practices, audio recording, and photograph

Organize and perform quality assurance checks on the StoryCorps Archive, including physical and digital interview materials and electronic databases

Deliver interview materials to outreach and radio partners in support of other StoryCorps departments, including Community Engagement, StoryBooth, Mobile, and Development

Promote and support the StoryCorps Archive internally and externally by planning public and intra-organizational events, writing blog posts, and collaborating with the Marketing & Communications department on publicizing the work of the Recording & Archive department

Support StoryCorps’ mission by participating in various organization-wide planning committees and interdepartmental teams

Perform other duties to support the Recording & Archive department, as assigned

Knowledge, Skills, and Qualifications:

Required:

Master’s degree in Library and Information Studies or Archival Studies or related field; or Bachelor’s Degree plus equivalent relevant work experience

Experience working in Mac OS platform, as well as proficiency in Microsoft Office Suite

Demonstrated ability to function exceptionally in a rapidly growing and fast-paced work environment and deal effectively with numerous simultaneous requirements

Ability to work independently as well as collaboratively, in a team-based environment

Strong organizational skills, multi-tasking ability, and impeccable attention to detail

Excellent interpersonal, written, and verbal communication skills

Ability to be flexible and adaptable in order to contribute to problem-solving activities within a growing, changing organization

Belief and interest in the mission of StoryCorps

Cultural competence and the ability to work successfully with diverse groups of people

Preferred:

2 years experience working in a digital archive

Fluency in written and spoken Spanish (strongly preferred)

Experience working in digital media archives (strongly preferred)

Familiarity with digital audio and photography techniques

Experience working with sound recording equipment

Experience working closely with underserved communities in an outreach capacity

If you want to help us change the world, apply today!

Please send your cover letter and resume to employment@storycorps.org and include your last name and the position title in the subject line: for example, “Jones – Associate Manager, Archive.” Include your cover letter and resume as attachments titled “YourNameLetter” and “YourNameResume.” In your cover letter, please tell us how you found out about this opportunity and whether you have applied for a position at StoryCorps in the past.

StoryCorps seeks to hire staff who reflect the diversity of the communities we serve.

All positions at StoryCorps are filled without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, disability, HIV/AIDS status, veteran status or any other characteristic protected by law. All are encouraged to apply.

New York Philharmonic - Digital Archives Manager

(May 23, 2016)

New York Philharmonic Archives seeks a Digital Archives Manager to oversee the operation of the Leon Levy Digital Archives, a growing repository of millions of pages of archival material made publicly available at http://archives.nyphil.org. This position is based in the Archives and interfaces heavily with the Information Technology department as well as external technology partners.

Responsibilities:

  • Work with internal and external technology partners to maintain and extend functionality of the Alfresco-based Digital Archives platform.
  • Oversee, and modify as needed, physical and digital workflows for efficient in-house digitization of paper-based content.
  • Supervise project staff, interns, and photographers to effectively implement workflows.
  • Liaise with IT and Digital Media departments to integrate current born digital material with the digitized archives that includes audio and video content.
  • Evaluate platforms, services, and applications which may be integrated into existing technologies to enhance the functionality of the Digital Archives.
  • Work closely with Archives staff to shape additional grant-funded projects and help draft proposals and reports.
  • Maintain and foster use of New York Philharmonic Open Data, including regularly-updated performance history data hosted on GitHub.
  • Represent the New York Philharmonic at conferences, working groups, and meetings within the digital archives industry.
  • Maintain the Archives-related areas on the New York Philharmonic website.
  • Manage additional digital projects within the Archives department as needed and assist with IT issues as related to the Archives.

Requirements:

  • M.A. in Archival Management or Library Information Science (MLS degree) - digital emphasis required
  • 3-5 years management level experience in a non-profit service or government organization preferably dealing with electronic records
  • Demonstrated project management (including scope and budget skills) and digital product development skills.
  • Strong understanding of databases and working knowledge of a variety of digital content formats and standards (e.g. XML/XSLT, JSON, OAI-PMH, JPEG2000).
  • Experience managing server-side and/or client-side applications using Java, PHP, JavaScript, and/or HTML/CSS.
  • Deep knowledge of a variety of productivity applications, database systems, and graphic editors.
  • Technologically savvy with ability to keep abreast of developments within the tech industry.
  • Ability to draft and maintain clear documentation and policies for digitization program
  • Excellent written and interpersonal communication skills
  • Ability to accomplish goals with limited resources and a vibrant team spirit.
  • Keen attention to detail, great organization, flexibility in accommodating rapid change, resourcefulness and ingenuity, the ability to cope well with pressure, and a strong achievement orientation tempered by respect for colleagues
  • Previous experience with Alfresco or other Enterprise Content Management system a plus.
  • An enthusiasm for classical music and history is highly valued.

Please send resume including salary history/requirements to: resumes@nyphil.org. Please indicate position for which you are applying in the subject line. We regret that we will only be able to respond to applicants being considered for interviews. No phone calls please. EOE.

The American Jewish Joint Distribution Committee - Intern

(May 17, 2016)

The American Jewish Joint Distribution Committee (JDC) is the world’s leading Jewish humanitarian organization, founded in 1914. Its global archives document more than a century of JDC’s global humanitarian efforts and stand as one of the most important repositories in the world for the study of modern Jewish history.

Project:

JDC's Global Archives offers an internship opportunity at its global headquarters in New York. The records management initiative is a project spearheaded by JDC's Global Archives Department.

This internship will introduce the candidate to basic records management and archival principles and practices, including the life cycle of JDC’s institutional records.

Responsibilities include working with JDC staff to review and update the record retention schedules for JDC’s New York headquarters and collaborating with the Archives to develop practices to train global JDC personnel in effective implementation procedures.

Qualifications:

  • Candidate must have completed at least one semester of coursework in archives or library science
  • Strong organizational, analytical, and communication skills
  • Self-starter and detail-oriented
  • Interest in records management, archives, information management, or library science
  • Familiarity with 20th-century Jewish history is a plus

All opportunities are unpaid, but may be taken for course credit. Candidates will be supervised by professional archival staff and will have the opportunity to attend staff meetings and workshops. An expected schedule is 12-20 hours per week.

Applications are accepted on a rolling basis. To apply, please send a cover letter and resume to rebecca.weintraub@jdc.org.


Trinity Wall Street Archives - Intern

(May 17, 2016)

Summer 2016 Internship – Trinity Wall Street Archives

Full-time, Paid Position Available

Trinity Church on Wall Street has been at the center of life in lower Manhattan since before the nation was formed. Established by royal charter in 1697, Trinity is a vibrant Episcopal parish comprising Trinity Church, located at Broadway and Wall Street, and St. Paul’s Chapel, a few blocks north on Broadway at Fulton Street.

Today, the collective organization is known as Trinity Wall Street, which includes the global and local Trinity Grants program; Media Operations, which webcasts church services and public events; Trinity Preschool; and an extensive arts program presenting many public concerts each year.

INTERNSHIP OPPORTUNITY: For Summer 2016, Full-time, 9 weeks (June 9 – August 8) internship program.

ARCHIVIST INTERNSHIP

Internship will expose the intern to a variety of tasks performed by the archivists at Trinity Wall Street, which may include:

o Arrange and house collection materials and apply basic preservation methods, as necessary, under supervision.

o Create descriptive inventory and finding aid information in MS Access Database.

o Work with staff to conduct research and respond to reference requests, as assigned.

 Intern will also assist with Trinity’s docent program, which may include:

o Provide support with research and design of new docent tours of Trinity Church or St. Paul’s Chapel.

o Lead tour(s) of Trinity Church or St. Paul’s Chapel, as needed.

REQUIRED SKILLS:

Current Masters of Library Science student with a specialization in archives.

 Knowledge of basic archival principles of processing, arranging, and describing collections.

 Interest in American History and learning about the history of Trinity Church and St. Paul’s Chapel (, preferred?)

 Efficiency and attention to detail

 Computer literate, familiarity with MS Access Database a plus

 Self-starter

 Manages time well

To Apply, send cover letter and resume to twsintern@trinitywallstreet.org


The Lesbian, Gay, Bisexual, and Transgender Community Center - Archivist

(May 12, 2016)

The Archivist is responsible for the provision, care and management of The LGBT Community Center National History Archive ("the Archive"). This individual serves as the primary contact for the Archive, working with internal staff and external researchers, patrons and vendors.

Principal Duties & Responsibilities:

-Supervise the collection, cataloging and availability to staff, researchers and patrons of the Archive's collections.

-Evaluate, select, retrieve and arrange all Archive materials.

-Maintain Archive catalog and collection databases.

-Maintain Archive accessibility to a wide range of users, both internal and external, answering inquiries when needed.

-Oversee all Archive and related Center [organizational] records management, including instructing Center staff in the proper disposal of Center records.

-Supervise Archive volunteers.

-Produce teaching materials and work with student and other small groups to promote LGBT history.

-Produce and facilitate community events, such as talks and exhibitions.

-Research, identify and support the application of Archive-specific funding.

-Other duties as needed.

Position Requirements:

-MLIS or equivalent (MLS, MIS).

-Familiar with database design and use, experience with DB/TextWorks a plus.

-Excellent interpersonal skills; demonstrated ability to work with volunteers.

-Exercise good judgment and problem solving skills with an ability to anticipate and prepare for changing demands.

-Self-starter; capable of working with minimal supervision.

-Excellent organizational skills with an attention to detail.

-Knowledge and understanding of LGBT history, communities and their issues/interests.

-A strong commitment to the mission of The Lesbian, Gay, Bisexual and Transgender Community Center.

To apply please send Covec letter, resume and desired salary to jobs@gaycenter.org


Eastern Diocese of the Armenian Church of America - Archivist

(May 4, 2016)

The Diocese of the Armenian Church of America is seeking a full - time archivist for the Diocese of Armenian Church of America

Responsibilities include:

Dealing with Archival Vendors

Maintaining the Archives Budget

Sending out Archival Collections for Digitization

Processing and Inventory Archival Collections

Creating Finding Aid & EADS

Supervising all Archival Personnel

Working with Diocesan Personnel

Help create the Diocese of the Armenian Church of America Archival Website

Qualifications:

Masters of Library Science

2-4 Years Experience, with increasing levels of responsibility

Proficient in Microsoft Office Products

Familiar with Dreamweaver & Oxygen XML Software

Can lift boxes up to 20 Pounds

Preferred:

Previous Archival Management Experience

Can read Armenian

Certified Archivist (CA)

Records Manager (RM)

Please send Resume, Writing Sample, Sample Finding Aid to afoldes@armeniandiocese.org


Brooklyn Academy of Music (BAM) - Intern

(May 3, 2016)

We are looking for Summer and Fall interns at the BAM Archives.

We would like a 20 hour commitment and, while knowledge of Collective Access is a plus, a lot of the work this Summer and Fall will be processing internal administrative papers from 1965-2005.

If you know of aanother place to post a listing, the following should work:

BAM Archives is looking to hire an graduate student intern. The work includes processing and cataloging internal administrative papers from 1965-2005. The candidate should be able to make a firm 20 hour a week commitment through Fall 2016 &/or Winter 2016. BAM programming subject knowledge and/or familiarity with Collective Access cataloging a plus. As a bonus, BAM has some great perks (free shows and movies). The BAM Archives is located in Crown Heights, Brooklyn. Self-directed, detail-oriented students encouraged to send applications to Louie Fleck, BAM Hamm Archives Manager, lfleck@BAM.org.

Here is a link to the listing on BAM’s hiring page:

https://www.appone.com/MainInfoReq.asp?R_ID=1264816&B_ID=5&fid=1&Adid=0&ssbgcolor=17143A&SearchScreenID=290&CountryID=3&LanguageID=2&InternalJobCode=101776


Hammer Family - Art Conservator

(May 3, 2016)

We are seeking a conservator to assist with handling and organization of long-stored collection of prints, drawings, and paintings. The job will require assessment, organization, and packaging in preparation for safe shipment of artwork.

To apply, please send resume and cover letter to soil@vermontcompost.com


Conservation Center for Arts and Historic Artifacts - DHPA Communications Assistant

(May 2, 2016)

DHPS Communications Assistant

The Conservation Center for Art & Historic Artifacts (CCAHA) in Philadelphia is hiring a Communications Coordinator, a full-time, five-year contract position to provide archival and preservation services in New York State, to help facilitate New York’s Documentary Heritage and Preservation Services (DHPS) initiative.

In addition to supporting annual marketing strategies, tasks will include managing a website and social media accounts; writing and editing blog posts and eNewsletters; promoting initiatives through media coverage and special events; creating internal communication vehicles; producing marketing and educational materials such as brochures and rack cards; assisting in the creation of and then facilitating distribution and data collection of an annual online needs survey; and assisting with advocacy.

Applicants should have a minimum of a Bachelor’s degree in English and/or public relations and a minimum of one year of related work experience. The successful candidate must possess excellent written and oral communication skills, excellent computer and internet skills (Photoshop and Illustrator knowledge desired), knowledge of social media, and an interest in archives, history, and/or preservation.

Qualified applicants should send resume, letter of interest, and three references via email with the subject line “DHPS Communications Assistant Application” to: Ms. Anastasia Matijkiw, DHPS Program Coordinator, Conservation Center for Art & Historic Artifacts, amatijkiw@ccaha.org. Position is open until filled; applications received by May 31, 2016 will receive priority review.


Conservation Center for Arts and Historic Artifacts - DHPS Archives Specialist

(May 2, 2016)

The Conservation Center for Art & Historic Artifacts (CCAHA) in Philadelphia is hiring an Archives Specialist, a full-time, five-year contract position to provide archival and preservation services in New York State, to help facilitate New York’s Documentary Heritage and Preservation Services (DHPS) initiative.

The responsibilities of this position include conducting on-site archival needs assessments and preservation needs assessments with written reports; developing, presenting, and organizing educational programs and workshops; presenting lectures and preparing programs for professional and lay audiences to promote awareness of archival and preservation concerns and practices; and providing technical information via telephone, e-mail, and in print on archival and preservation topics. The DHPS Archives Specialist also maintains familiarity with archival and preservation literature, and may also be called upon to write articles for publication.

Qualifications include training in and a thorough understanding of archival theory, practice, and standards; practical knowledge of archival policies and procedures; experience with archival processing; knowledge of preservation principles, practice, and issues; experience in conducting and writing archival and preservation assessments for cultural institutions; talent in teaching and public speaking; excellent written, verbal and interpersonal communication skills; ability to work independently; MLS (or equivalent) with a concentration in archival management, and a minimum of two years experience working in an archival setting. Frequent travel in New York is required.

Send letter of application, resume, writing sample (preservation assessment if relevant), and three references via email with the subject line “DHPS Archives Specialist Application” to: Ms. Anastasia Matijkiw, DHPS Program Coordinator, Conservation Center for Art & Historic Artifacts, amatijkiw@ccaha.org. Position is open until filled; applications received by May 31, 2016 will receive priority review.

New York City Department of Transportation - Intern

(April 28, 2016)

Position Title: Information Management- Summer Internship

Agency Description:

DOT’s mission is to provide for safe, efficient and environmentally responsible movement of people and goods in the City of New York and to maintain and enhance the transportation infrastructure crucial to the economic vitality and quality of life of our primary customers, City residents.

Our Department serves all residents of New York City as well as commuters, tourists and other visitors that use our City’s streets, sidewalks, waterways and public plazas. We also serve the trucking industry and other businesses that rely on our transportation infrastructure for their business needs. We serve users across different modes and needs including: pedestrians, cyclists, motorists, truck drivers, the elderly, the disabled and the very young.

Unit Description:

Manage the Agency's records-The project requires the interns to assist the Deputy Counsel in a variety of Records Management tasks. The interns will review the inventory of records store off-site and under supervision, prepare lists of records to be submitted to NYC DORIS for disposal. The interns will determine which records are not adequately described or do not have an assigned date, and visit the off-site storage facility in Jersey City, New Jersey, to review the contents of the corresponding boxes. After the review process, the interns will create a list of the contents of the boxes not adequately describes, to supplement the inventory and determine whether these records are eligible for disposal.

Responsibilities:

When working at 55 Water Street- review the records inventory, complete forms using information from the inventory and prepare necessary paperwork for disposal requests. When working off-site -travel to Jersey City to work in the off-site storage facility to review records that the facility will make available to the interns. Using a laptop, edit the records inventory with information from records that have been reviewed.

Students will learn about record retention, the importance of properly cataloging records before storing them, the students will be involved in a major records disposal project. The students will gain knowledge related to how a large agency manages its records and the procedure that are in place that make the process effective. The interns will assist in preparing training material for the agency staff.

Qualifications:

Graduate Student

Major: Library science, Archival Science, Political Science, History, Museum Studies or related field.

Skill sets needed: Attention to detail, strong organizational skills, basic Mircrosoft excel, ability to lift and review contents of records storage boxes, ability to travel off-site when necessary.

Salary:

20.58 per hour

Summer Interns work 35 hrs a week and the assignment ends on August 26, 2016.

Application Process:

E-mail resume with cover letter to: sgrecke@dot.nyc.gov

Archives of the Archdiocese of New York - Intern

(April 27, 2016)

Institution: Sisters of Our Lady of the Christian Doctrine / Archives of the Archdiocese of New

York

Position: Archives Intern, Summer 2016 (paid)

The Roman Catholic religious community of the Sisters of Our Lady of the Christian Doctrine

(RCD) is in the process of transferring their community’s records from their motherhouse in

Nyack, New York, and Fordham University to the Archives of the Archdiocese of New York,

located in Yonkers, New York. The RCDs were founded as a community in 1910, establishing

Madonna House, a settlement house in New York City’s Lower East Side. As the value of the

work the Sisters were doing became more apparent, the community sent sisters to South

Carolina, Florida, and New Hampshire, among other places. In 1924, the Sisters bought

property in Nyack, New York, to be used as a camp for children and the poor from Manhattan.

The Archives of the Archdiocese of New York houses the historical records of the people,

institutions, and associations of the Archdiocese.

Project Description: Some records of the community were transferred to the Archives at

Fordham University, while others remained at the community’s Nyack location. Now, all the

records are going to be merged into one collection at the Archives of the Archdiocese of New

York.

The Archives is looking for an intern to:

 Complete a collection survey of the material remaining at the Nyack location

 Make a recommendation about what material has archival value and should be

transferred to the Archives

 Create a processing plan to merge the material from Nyack and from Fordham

into one new, comprehensive collection

o Include in the processing plan notes about the condition of the material

from both locations

 If time permits, begin implementing the processing plan and create a finding aid

Qualifications: The Intern will work under the supervision of the Archivist of the Archdiocese

of New York, and will be expected to consult with the superior of the Sisters of Our Lady of the

Christian Doctrine. The intern is expected to be familiar with the fundamentals of archival

organization and description as well as physical processing and should feel comfortable

identifying significant archival content. Candidate must have completed or be currently

enrolled in an archives and / or library science program with a concentration in archives.

Must be able to commit at least one day per week (9:00 – 5:00) from mid-May through August,

but specific hours and days will be arranged with the intern. This internship is paid.

Please note that the work will take place in Nyack and Yonkers. Preferable for candidate to

have their own transportation, but public transit options are available.

To apply, please send a cover letter and resume to Kate Feighery at kate.feighery@archny.org.

Learn more about the Sisters of Our Lady of the Christian Doctrine and the Archives of the

Archdiocese of New York.


The Winthrop Group - Archives Technician

(April 25, 2016)

Archives Technician (full-time, 4 months)

The Winthrop Group has an immediate full-time opening for an Archives Technician who will assist experienced Winthrop archivists on client projects. The work requires a detail-oriented person with a commitment to accuracy and an ability to work efficiently and to collaborate easily with others. The anticipated start date for the position is in early May 2016.

Description: Tasks and Responsibilities

- inventorying and arranging documentation

- labeling archival folders

- accurate and detailed data entry

- undertaking quality control reviews

- preparing processed records for shipment to an out-of-state repository

Qualifications

- Must be currently enrolled in or be a recent graduate of a MLS/MLIS or MA in History program, with a concentration in archives

- Familiarity with archival principles and methods

- Minimum of 6 months of experience in archival processing (working under the guidance of an experienced archivist)

- Strong written and oral communication skills

- Database experience and proficiency

Compensation based upon experience and qualifications.

Contact Information

Please submit a cover letter that provides information on your interest in and aspirations with regard to the archives profession, a resumé, a brief writing sample (preferably from a finding aid), and three references (including the name, title, postal and email addresses, and telephone number for each) to: Eunice Liu, Lead Archivist, at eliu@winthropgroup.com.

Review of resumes will begin upon their being received.

http://winthropgroup.com/about/page/career-opportunities

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