Job Postings

Current Openings

Full Position Descriptions


The Othmer Library and Archives at the Brooklyn Historical Society - Internship

(August 12, 2014)

The Othmer Library & Archives of the Brooklyn Historical Society (BHS) is seeking reference interns for our public services internship program for the Fall and Spring semesters. The public services internship program offers interns the hands-on experience of working in a research library and gaining valuable practical experience working with library, archives, manuscript, photographic, and oral history collections. Year-long commitments are preferred, so that we can chart out substantial projects that will support your professional development and foster innovative reference and research services at BHS.

Under the supervision of library staff, interns track reference queries; answer reference and research questions via in-person, email, and phone correspondence across all collections; and work the reference desk during open library hours. Interns must be available one full day a week (7 hour minimum) Wednesday - Friday. In addition interns work on and publish subject guides on popularly researched topics, author blog posts, and participate in an end-of-the-year symposium to present on their subject guides as well as celebrate the work they have done. Preference will be given to those who can commit to two semesters. Internships are unpaid and intended to fulfill internship course credit requirements for internships and practicums. Candidates must be enrolled in a graduate level history or ALA-accredited library program.

Additionally, candidates must be able to lift and carry library materials and equipment weighing up to 30 lbs; stoop, reach, walk up and down stairs, and stand and sit for prolonged periods of time; and work in conditions where dust and mold are sometimes encountered. Completed coursework in reference and user services is desirable.

To apply, please email resume and brief cover letter to library@brooklynhistory.org with your name and REFERENCE INTERNSHIP APPLICATION in the subject line.

Applications will be reviewed immediately.

Brooklyn Historical Society (BHS) houses a world-renowned special collections library on the second floor of its landmark building. The Othmer Library transports the visitor to an earlier era, with stained glass windows, carved wooden columns, and a magnificent reading room. BHS’s library holds the most comprehensive collection of materials related to Brooklyn’s history and culture. These include documentation of commercial, residential, community, and civic development of the borough.

The Brooklyn Historical Society is dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, the presence of any mental, physical, or sensory disability, sexual orientation, or any other basis prohibited by federal or state law.

The Catalogue Raisonne of the Drawings of Jasper Johns, The Menil Foundation - Archival Volunteer

(August 11, 2014)

The Catalogue Raisonné of the Drawings of Jasper Johns, The Menil Foundation, New York Office seeks an Archival Volunteer.

The Menil Foundation seeks a volunteer to help process and organize the Jasper Johns Drawings Catalogue Raisonné digital records for the Menil’s Drawing Institute collection.

The qualified applicant will work alongside the Senior Project Associate to survey and organize the catalogue raisonné’s research and digital assets. Tasks will include surveying existing digital files to assess quality and eliminate duplicates; implement file-naming standards; and metadata creation.

Qualifications and Requirements
Currently pursuing a Masters in Library and Information Science, or equivalent.
Familiarity with records management and digital archiving principles.
Ability to work independently.
Knowledge of Filemaker Pro databases and Adobe Creative Suite.
An interest in Post-Modern and Contemporary Art is a plus.

This is an un-paid position that offers an invaluable learning experience and opportunity for individual research or fieldwork. Transportation will be covered. The position calls for at least 8-16 hours per week (schedule is flexible) and is open to students who will receive academic credit dependent on school policies.

Interested candidates should email a cover letter and resumé to: jasperjohnswork@gmail.com. Please include in the subject heading of your email that you are applying for the Archival Volunteer Opportunity.

The Educational Foundation of America - Archivist

(August 5, 2014)

The Educational Foundation of America seeks a motivated archivist or aspiring archivist or
historian to archive the Foundation’s history.
The Educational Foundation of America (EFA) is a family foundation established in 1959 by Richard P.
Ettinger. Today EFA makes grants nationally in three program areas: arts, environment, and reproductive
health & justice. For more information, please visit www.theefa.org.
EFA is seeking a talented individual to work with EFA staff in processing, organizing, and cataloguing the
historic documents of the Foundation. The Foundation’s document history includes correspondence, reports,
meeting notes, photographs, and other papers. The archivist will help organize, select, catalogue, and
process materials that will be housed in the Foundation’s onsite library.
Responsibilities: The specific duties of this position may include:
• Helping identify and assess the archival value of materials;
• Processing of the collection, including physical arrangement (sorting, boxing, scanning,
labeling);
• Inventorying and describing of materials;
• Creating database records of past grants accessible and searchable via EFA’s website;
• Creating collection guides and other basic finding aids;
• Drafting of a records retention policy and schedule for the historic records of the archive, utilizing
recognized archival and records management practices; and
• Communicating with family members as needed as well as other family foundations for adjacent
ideas and input.
Desired Qualifications: Retired or active professional archivist or librarian or current MLS student who
has completed at least the introductory courses in archives principles and practices. We will also consider
talented undergraduates. Excellent computer, communication and organization skills needed. An interest in
philanthropy and progressive social justice history are welcomed.
Terms: The position will have flexible hours during the work week. It will take place at the EFA office,
located on the banks of the Hudson River in Garrison, New York within easy walking distance from the
Garrison Metro North stop.
Applications should be addressed to: Jessica Mowles at jmowles@theefa.org and should include:
1. Cover letter; and
2. Current resume or biographical statement.

Wildlife Conservation Society Library and Archives - Photo Archives and DAM Intern

(August 2, 2014)

Title: Photo Archives and Digital Asset Management Intern, Fall 2014
Number of openings: 2
Reports To: Library & Archives Director
Duration: Minimum of 13 weeks between September 8th and December 19th, 2014
Schedule: Hours must be scheduled between Monday - Friday
Hours: 8 hours a week, scheduled between 9:00am – 5:00pm, for a total minimum of 104 hours
Application deadline: Review of applications starts August 18, 2014, with a final deadline of September 1, 2014

Summary
The Wildlife Conservation Society Archives (located at the Bronx Zoo) is currently accepting applications for a Photo Archives and Digital Asset Management Internship from graduate students preparing for careers in libraries, archives, museums, or related cultural institutions.

Under the guidance of the WCS Institutional Archivist and Digital Resources Manager, the Photo Archives and Digital Asset Management Intern will gain experience in the care and management of historical and modern photo collections. Activities include digitizing historical prints according to professional standards; overseeing the ingest of current photo assets into WCS’s digital asset management system; and researching and recording metadata about current and historical photographic materials. While WCS Archives internships are unpaid, we are happy to work with academic institutions so that students can get academic credit for their internship. Interns should be able to commit at least 104 hours to the internship.

Objectives
Experience to be gained includes but is not limited to:
-working knowledge of the ingest, cataloging, storage, retrieval, and distribution of digital assets in a Digital Asset Management system
-experience with professional digitization standards, and with photo software and scanning software
-familiarity with standard metadata schema and vocabularies
-the creation of one or more posts documenting the internship for Wild Things, the WCS Archives Blog

Qualifications
-enrollment in or recent completion of graduate program in library science, museum studies, or a related field
-experience with archival collections and/or photographic materials is preferred

Location
Bronx Zoo

Application Instructions

For full consideration of your application, interested individuals should submit a resume and a statement of interest describing what you hope to bring to the internship and gain from the experience.

Please email your statement of interest and resume to: Opportunities@wcs.org, specify “Photo Archives and Digital Asset Management Intern” in the subject of your email.

About the Organization
Founded in 1895 as the New York Zoological Society, the Wildlife Conservation Society is committed to saving wildlife and wild places worldwide. This initiative is carried out through science, global conservation, education, and the management of the world’s largest system of urban wildlife parks, led by the flagship Bronx Zoo. Documenting the history of this work, the WCS Archives includes records related to the histories of the Bronx Zoo, the New York Aquarium, international field work projects, and other WCS institutions and activities.

EOE, M/F/V/D

Wildlife Conservation Society Library and Archives - Archives Processing Intern

(August 2, 2014)

Title: Archives Processing Intern, Fall 2014
Number of openings: 2
Reports To: Library & Archives Director
Duration: Minimum of 13 weeks between September 8th and December 19th, 2014
Schedule: Hours must be scheduled between Monday - Friday
Hours: 8 hours a week, scheduled between 9:00am – 5:00pm, for a total minimum of 104 hours
Application deadline: Review of applications starts August 18, 2014, with a final deadline of September 1, 2014

Summary
The Wildlife Conservation Society Archives (located at the Bronx Zoo) is currently accepting applications for an Archival Processing Internship from graduate students preparing for careers in libraries, archives, or related cultural institutions.

Under the guidance of the WCS Processing Archivist, the Archives Processing Intern will gain experience in various components of archival processing and description. While WCS Archives internships are unpaid, we are happy to work with academic institutions so that students can get academic credit for their internship. Interns should be able to commit at least 104 hours to the internship.

Objectives
Experience to be gained includes but is not limited to:
-survey, arrange, and describe an archival collection
-import data into an archival management system
-create an EAD finding aid
-document work with one or more posts for Wild Things, the WCS Archives Blog

Qualifications
-enrollment in or recent completion of graduate program in library science, museum studies, or a related field
-experience with archival collections and/or photographic materials is preferred

Location
Bronx Zoo

Application Instructions
For full consideration of your application, interested individuals should submit a resume and a statement of interest describing what you hope to bring to the internship and gain from the experience.

Please email your statement of interest and resume to: Opportunities@wcs.org, specify “Archives Processing Intern” in the subject of your email.

About the Organization
Founded in 1895 as the New York Zoological Society, the Wildlife Conservation Society is committed to saving wildlife and wild places worldwide. This initiative is carried out through science, global conservation, education, and the management of the world’s largest system of urban wildlife parks, led by the flagship Bronx Zoo. Documenting the history of this work, the WCS Archives includes records related to the histories of the Bronx Zoo, the New York Aquarium, international field work projects, and other WCS institutions and activities.

EOE, M/F/V/D

The Brooklyn Historical Society - Oral History Processing Assistants

(July 29, 2014)

Oral History Processing Assistants

Description
The Brooklyn Historical Society is hiring 2 Oral History Processing Assistants who will report to the Oral History Project Archivist and Crossing Borders Bridging Generations Program Associate. The Oral History Processing Assistants will audit transcripts and prepare audio assets for access on the Crossing Borders, Bridging Generations (CBBG) website. CBBG is an oral history project and public programming series that examines the history and experiences of mixed-heritage people and families, cultural hybridity, race, ethnicity, and identity in the historically diverse borough of Brooklyn (http://cbbg.brooklynhistory.org/).

Responsibilities
The primary responsibilities for the Processing Assistants include: listening to audio recordings of oral history interviews and reviewing transcripts for discrepancies; making corrections in transcripts as necessary; formatting and uploading audio and transcripts to CBBG website; writing brief biographical and scope and content notes; assigning Library of Congress Subject Headings and keywords to interviews; and transcribing metadata in Excel.

Required Qualifications
• Enrolled in Library Science or related program and having completed foundation classes in cataloging and archival management
• Command of Microsoft Office, in particular Excel
• Experience with oral history collections or audio digital assets
• Experience working with controlled vocabularies
• Extremely organized, detail-oriented
• Excellent communication skills
• Ability to work independently and ensure that work is accomplished in a timely and accurate manner
• Knowledge of U.S histories of immigrant, LGBTQ and people of color communities

Preferred Qualifications
• Familiarity with Drupal platform
• Ability to work in a flexible work environment
• Exposure to racial justice and anti-oppression language and concepts

Compensation
The position is a part-time, temporary position to start immediately and end on December 31, 2014. Compensation is $18.00/hour and assistants must commit to 20-25 hours per week for August and September. The number of total hours is 255. Benefits include free entrance to NYC museums.


How to Apply
Please send a cover letter, resume, and two references to: apply@brooklynhistory.org. Subject line of the email should read: Oral History Processing Assistant Application [your last name]. Applications will be reviewed immediately. Application deadline is August 10, 2014. No phone calls please.

About Brooklyn Historical Society
Brooklyn Historical Society connects the past to the present and makes the vibrant history of Brooklyn tangible, relevant, and meaningful for today's diverse communities, and for generations to come.

Founded in 1863, Brooklyn Historical Society is a nationally recognized urban history center dedicated to preserving and encouraging the study of Brooklyn's extraordinary 400-year history. Located in Brooklyn Heights and housed in a magnificent landmark building designed by George Post and opened in 1881, today's BHS is a cultural hub for civic dialogue, thoughtful engagement and community outreach. http://www.brooklynhistory.org/

About Crossing Borders, Bridging Generations
Crossing Borders, Bridging Generations, an oral history project and public programming series, examines the history and experiences of mixed-heritage people and families, cultural hybridity, race, ethnicity, and identity in the historically diverse borough of Brooklyn.

Crossing Borders, Bridging Generations is a project of the Brooklyn Historical Society which builds upon BHS's oral history collections. Begun in 1973, the oral history collections contain interviews with more than 800 narrators and are available for listening in the Othmer Library.

Through sharing stories, we open up intergenerational conversations about preserving cultural heritage in a multicultural democracy.
http://cbbg.brooklynhistory.org/


The Brooklyn Historical Society is dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion national origin, the presence of any mental, physical, or sensory disability, sexual orientation, or any other
basis prohibited by federal or state law.

POSTING DATE: July 24, 2014

Middlesex County Cultural & Heritage Commission - Director

(July 22, 2014)

DIRECTOR- Middlesex County Cultural & Heritage Commission. Under the direction of the Middlesex County Board of Chosen Freeholders and the administrative direction of the Department of Business Development & Education, the Director will be responsible for the overall operation of the Middlesex County Cultural & Heritage Commission. The mission of the Middlesex County Cultural and Heritage Commission is to develop county-wide programs and promote public interest in local, county history, the arts, and in the cultural values, goals, traditions of the community, the State and the Nation. The Commission undertakes the restoration, operation, maintenance and preservation of real property acquired by the County; and is authorized to establish museum and cultural programs, exhibits, displays including the fine and performing arts. The Commission engages in archeological and genealogical/historic research projects, publishes reports and activities to promote and development public interest and understanding of historic and cultural matters. Duties include strategic planning, developing, organizing, directing and controlling all program and functions in compliance with Middlesex County and all Grant Agencies. Manages all departmental staff and functions, including two County museum sites – East Jersey Olde Towne Village and the Cornelius Low House. Establishes program activities and manages all required reporting for all County and grant funded events. Ensures compliance with all applicable state laws, requirements, budget preparation, fiscal reports, grant management and submissions, working closely with the Department and County Finance Department. Oversees a coalition of County arts and history non-profit groups, to which funding and technical assistance is provided. Oversees and coordinates all program media requirements working with the Department of Business Development & Education Manages office in compliance with County Human Resource policy and practices. Candidates are required to have a Bachelor's Degree in public/business administration, fine arts, humanities or related field. Master's Degree in one of the related fields preferred with eight (8) years' experience in a management position. NOTE: Work experience in the areas identified may be substituted for the educational requirements on a year-per-year basis. Demonstrated knowledge and strong track record in creative Arts and History Programming for all multicultural and age populations in a non-profit or governmental setting. Demonstrated knowledge of local, county state and federal laws and guidelines relating to grant programs and applications for cultural programming. A record of successful grant writing and program implementation Demonstrated knowledge of administration, financial, evaluation and or planning techniques. Ability to communicate effectively with inte rnal staff and external partners. Qualified candidates send resumes to County of Middlesex, John Pulomena, County Administrator, 75 Bayard Street, New Brusnwick, NJ 0890l. EMAIL: erica.betti@co.middlesex.nj.us

Barnard Archives and Special Collections - Archive Fellowships

(July 22, 2014)

The Barnard Archives and Special Collections offers two fellowships that will work under the supervision of the Associate Director of Archives and Special Collections and the Digital Archivist.

These fellowships will provide hands-on experience processing paper, photograph, AV, and born-digital collections.

Fellows may accession, appraise, arrange and describe collections, create metadata, digitize collections, and carry out basic preservation strategies.

The Fellows may also assist with performing research and reference to both on-site and remote researchers and may attend department meetings and events throughout the Columbia University Libraries System.

Finally, the Fellows may participate in outreach activities, library instruction sessions, and may participate in other activities within the Barnard College Library.

Knowledge of descriptive standards including MODS, MARC, EAD, and DACS is a plus. Applicants must demonstrate that they have excellent organizational, research, and communication skills. They should have a strong attention to detail and the ability to work independently.

Must be currently enrolled in a graduate-level program in archival management.

Must be available to work weekdays.

Must make commitment to complete 300 hours (or, on average, 10 hours of work a week with time off for Winter and Spring vacation) between September 2, 2014 and May 29, 2015.

Must have completed an introductory course in archival principles and practices.

Preference will be given to applicants who have successfully completed at least nine graduate semester hours (or the equivalent) applied toward an advanced degree in archives or library and information science.

To apply: Apply via https://careers.barnard.edu/postings/1051. The site will require you to upload a cover letter, resume, and three references. In your cover letter, please describe your professional interests and what you might like to accomplish during the fellowship. You may address your cover letter to Shannon O'Neill and Martha Tenney.

The National Archives at New York City - Internship

(July 15, 2014)

The National Archives at New York City holds records created by Federal agencies in New Jersey, New York, Puerto Rico, and the U.S. Virgin Islands. The office is responsible for protecting and providing access to more than 140,000 cubic feet of records stored at its office in the Alexander Hamilton U.S. Custom House at One Bowling Green in the Financial District of Manhattan, and at three off-site locations. Internships provide excellent exposure to the profession through the basic level internships and more practical application of theory through intermediate and advanced internships.
The following unpaid internship opportunities are available at the National Archives at New York City this fall:
1. Basic Internships
a. Standardization of finding aids and Holdings Inventory
Improve access to primary source records by assisting archivists in standardizing available finding aids and preparing content for inclusion in the Online Public Access (OPA) catalog. Students will perform data entry assignments and gain valuable experience in an archives.
b. Digitization
Improve access to primary source records by digitizing docket books of the United States District Courts. Students will perform scanning and quality control audits for upload to the Online Public Access (OPA) catalog.
2. Intermediate Internship – Case File Processing and Digitization
Interns will follow a manual to process historically valuable case files from the U.S. District Courts, prepare descriptive information for inclusion the Online Public Access (OPA) catalog, and prepare digital surrogates of originals to provide immediate access for researchers.
3. Advanced Internship – Processing New Accessions
Using processing guidance, interns will develop a processing plan for records recently acquired by the National Archives at New York City. The intern will create a finding aid to the material and an entry in the Online Public Access (OPA) catalog, as well as create a preservation assessment of the material.

Qualifications: Applicants must be U.S. Citizens and currently enrolled at an accredited educational institution pursuing a degree in library science, archival studies, history, or a related field. Students must be in good academic standing and your qualifications must match the requirements of the internship project. For the Advanced Internship, students must have at least one year completed in a library science or archival studies program.
Preferred skills: Successful applicants must be effective in oral and written communication, as well as be detail oriented and self-motivated. Students will be given clear objectives and must be able to work independently. Skilled with Microsoft Office, particularly Excel and Access.
Incumbent must be physically able to perform the duties of this position, including climbing ladders to reach boxes of records stored up to 9 feet above the floor and weighing up to 30 pounds. The archival processing work may also demand considerable standing, walking, stooping, bending and lifting.
The deadline for applications is August 1, 2014. To apply, please send your cover letter including the appropriate internship level you wish to be considered for, your resume, and completed Volunteer Service Application in one packet to: Internship Coordinator, National Archives at New York City, 1 Bowling Green, Room 328, New York, NY 10004
Or e-mail the completed packet as a PDF to newyork.archives@nara.gov.

American Jewish Joint Distribution Committee - Processing Archivist

(July 14, 2014)

The Archives of the American Jewish Joint Distribution Committee is seeking a dynamic, collaborative, and diligent Processing Archivist with outstanding communication skills. This position reports to the Senior Processing Archivist.

JDC's global archives, which contain over 3 miles of institutional records, over 100,000 photographs, oral histories, and films, constitute an unparalleled repository of modern Jewish history, one of the most significant in the world, as well as an extensive documentary record of the history of American humanitarian work over the past century.

Duties and Responsibilities:

- Develop and implement processing plans
- Survey, arrange, describe, and re-house collections in accordance with best practices
- Assist Senior Processing Archivist with survey of institutional records and collection inventories
- Contribute to departmental blog, exhibits, and other projects as needed
- May train interns, students, and volunteers to assist with collection processing
- Assist with reference and provide support for additional projects as needed

Required Education and Experience:

- MLS/MLIS with archival concentration or MA in archival studies required
- Professional archival processing experience or advanced course work in archival theory and methodology
- Familiarity with archival standards, specifically DACS and EAD, and basic preservation standards for archival materials
- Experience with MS Office required
- Interest in and knowledge of Jewish history preferred
- Demonstrated organizational skills and the ability to prioritize tasks and meet deadlines
- Ability to work independently and collaboratively in a production-oriented, team environment
- Ability and willingness to shift boxes weighing up to 40 lbs.

Please submit your cover letter and resume to Robin Salsberg, Director of Human Resources, at robin.salsberg@jdcny.org

Mana Contemporary Art Campus - Archivist

(July 10, 2014)

ARCHIVIST NEEDED FOR EXPANSIVE HISTORICAL VINYL, CD AND MUSIC MEMORABILIA COLLECTION

Seeking Archivist with a passion for music to catalogue one of the most comprehensive collections in the world chronicling the history of music in many genres. Archivist will work at the prestigious Mana Contemporary Art campus (Jersey City) with a team of Mana staff. It is a unique opportunity to join a small team responsible for the cataloging and maintenance of a one of a kind records, cd, posters and music memorabilia catalogue spanning the history of recorded music. This is a full time, long term project starting January 1st 2015.

Please submit resumes to: friendsofvinyl@gmail.com

Gladys Krieble Delmas Foundation - Foundation Administrator

(June 30, 2014)

Gladys Krieble Delmas Foundation-Foundation Administrator

The Gladys Krieble Foundation, a private charitable foundation supporting the humanities, research libraries, the performing arts, and a fellowship program in Venetian studies, seeks a full-time Administrator. The Administrator will report to and provide general office support for the Foundation’s governing board which consists of three Trustees who serve as the Foundation’s program officers. They are supported by the Administrator and additional clerical staff as required. The Foundation makes approximately 150 grants each year aggregating over $2 million in its three institutional programs and in the Venetian fellowship program. The Foundation’s offices are located in mid-town Manhattan.

Duties: The chief responsibility of this position is to facilitate the work of the Foundation and the Trustees by carrying out the following duties:

• Organize and administer office workflow as required by the Trustees.
• Handle efficiently and courteously written, telephone and e-mail inquires from potential grantees.
• Maintain the computerized grant docket and database.
• Maintain and continually improve the Foundation’s website.
• Provide clerical and other support as needed by individual Trustees.
• Assure timely fulfillment of grantee reporting requirements.
• Assist the Trustees in coordinating the Foundation’s Venetian studies program.
• Co-ordinate special projects, including grantee surveys and periodic published reports.
• Provide logistical support for various Board activities.
• Supervise support staff (currently a part-time administrative assistant and contracted service vendors) in carrying out the diverse work of the office.
• Pay bills and grants and maintain the Foundation’s computerized cash disbursements records.
• Manage files for all grant programs and for the Foundation’s general and financial records.
• Update document forms on a regular schedule.
• Prepare agenda and keep minutes for formal meetings (ca. monthly) of the Trustees.
• Assist the Trustees in their interaction with grantees and other cultural administrators.
• Collect statistics on Foundation activities for purposes of analysis and improvement of operations.

Qualifications:
• Bachelors degree in some area of the humanities or social sciences.
• Experience working independently and without daily supervision.
• Experience in information handling and processing, including file management, financial accounting, workflow organization, computer-assisted information management functions, and priority setting.
• Very strong “end user” computer skills including website maintenance (the Foundation will provide training in the use of its grant making software); keen interest in acquiring new technology skills.
• Excellent oral and written communication and editing skills.
• Supervisory skills.
• Discretion and ability to maintain confidentiality.
• Service orientation towards all elements of the Foundation’s programs.
• Some familiarity with non-profit organizations including scholarly institutions, research libraries, and performing arts and other cultural organizations.
• Broad interests in and some knowledge of classical and contemporary music, theater, opera, ballet, literature, and history highly desirable.
• Advanced graduate degree, work in a scholarly discipline related to the humanities and/or information science or librarianship highly desirable.
• Working knowledge of Italian desirable.

Benefits:
• Competitive salary, commensurate with qualifications; anticipated range: $55,000-$62,500.
• Comprehensive benefits package including health insurance, non-contributory pension plan, and generous vacation and holiday program.
• Opportunity to gain experience with all aspects of office management relating to Foundation administration.
• Opportunity to be of substantial service to organizations served by the Foundation.

The position is currently vacant. Please submit resumes by email prior to July 31, 2014 to the attention of Ms. Deirdre Stam, Trustee, at info@delmas.org. Please do not call the Foundation. Depending upon the level of interest, it may not be possible to acknowledge every submission.

The Diocese of the Armenian Church of America - Assistant Archivist

(June 28, 2014)

The assistant archivist will help the archivist in processing and inventorying documents for digitization.

Requirements: Recent Graduate with an MLIS or a Current Student in a Library Science Program

Preferred: Certificate in Archives & Records Management or in an Archival Program

Preference will be given to Students who have worked in Archives before.

This is a part-time position and the salary is $10 an hour.

Please email resumes & a list of three professional references to Adam Foldes, MLS -- Archivist Diocese of the Armenian Church of America at afoldes@armeniandiocese.org

The Winthrop Group - Assistant Archivist

(June 14, 2014)

POSITION DESCRIPTION: The Winthrop Group’s Information & Archival Services Division is seeking an Assistant Archivist for a position in New York City. The position offers an opportunity to participate in the support and development of the archives for one of our corporate clients. As part of the Heritage Services team, the Assistant Archivist will provide reference service, image rights clearance, and archival accessioning and processing. This is an early career position with opportunity for growth and advancement.

DUTIES: Under the supervision of a Winthrop Archivist, the Assistant Archivist will:

Accession and process records for the purpose of accessibility
Catalog records and create descriptive metadata and finding aids
Prepare materials for digitization
Organize materials for offsite digitization
Coordinate with vendor during digitization process
Perform quality control of digitized material
Manage image clearance review processes
Identify and review images with client
Gather information about requested images
Submit images to Intellectual Property Legal team and liaise during review
Provide archival reference service for clients

QUALIFICATIONS:

MA or MLS with 2-4 years experience processing and cataloging analog and digital records
Knowledge of archival theory, processing methodology, and best practices
Familiarity with basic preservation techniques
Experience managing digital assets including born-digital and digitized records
Familiarity working with content management systems
Oriented toward learning and applying new technologies for archiving and managing digital objects
Experience providing reference service
Experience working in a business setting
Ability to work cooperatively with team colleagues and various clients
Effective communications abilities, problem-solving skills and detail-oriented

WORK ENVIRONMENT: The Assistant Archivist will work on client premises in New York City. No travel anticipated.

TRAK Records and Library - Collection Managers

(June 11, 2014)

Several temporary Collection Manager Positions are available in the greater NYC area courtesy of TRAK Records and Library. To be considered for this role, you should have an MLS or a Master’s degree in museum studies and at least ONE year experience cataloging and handling historical material or artwork. This is a long term temporary opportunity for approximately six months. Duties will include but are not limited to cataloging, imaging, and packing historical items in a large collection.

Qualifications:
• Master’s degree in museum studies or related discipline
• One year of experience cataloging and handling historical material or artwork
• Understanding of and experience in implementing cataloging plans and standard nomenclature (Chenhall’s).
• Demonstrated practical knowledge of collections policies and procedures.

If you are interested in this temporary Collection Manager job in the NYC area, submit your resume in Word format to Arthur.Phinney@trakrecordsandlibrary.com or visit our website at www.trakcompanies.com/RL/ for other available opportunities.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled

Metropolitan New York Library Council - Project Manager

(June 11, 2014)

The Project Manager is a two-year, 20-hour per week, part-time position running from date-of-hire through June 2016. This position is open to both new and experienced project managers and information professionals interested in supporting libraries, archives, and cultural heritage through managing a professional development program focused on digital stewardship.

The position’s responsibility will be as day-to-day coordinator of METRO’s National Digital Stewardship Residency in New York (NDSR-NY) program, an expansion of the NDSR program launched by the Library of Congress and Institute of Museum and Library Services in 2012. The NDSR-NY program is a three-year, IMLS-funded initiative to build a post-Master’s residency program for new professionals to work on digital stewardship projects in NYC-area libraries, archives, and museums. The Project Manager will be responsible for working with NDSR-NY’s Principal Investigator on all aspects of the program. More information on the NDSR-NY program can be found at http://ndsr.nycdigital.org/.

If you fill this position, you will be asked to:

*Contribute to project planning, communications, documentation, evaluations, outreach, and help maintain the program’s web presence and online platforms.
*Plan, organize, and help run NDSR-affiliated events, meetings, and workshops.
*Serve as a representative and contact for NDSR-NY program in collaboration with host institutions, NDSR residents and Library of Congress and NDSR-Boston program staff.

The ideal candidate will have:

*Experience with all or some of the following: project management, communications, grant administration, and special event planning.
*Professional or internship experience working in a library, archive, or cultural heritage organization or an affiliated or similar non-profit or professional organization.
*The ability to communicate with diverse audiences and write clearly.
*Familiarity with digital projects and knowledge of trends and best practices in the fields of digital stewardship and digital preservation.
*Facility with contemporary computing systems and relevant software and applications.

Application Details:

Applications will be accepted through Sunday July 6, 2014. Please send a resume or c.v. and a cover letter as .pdf attachments to info@metro.org with “Project Manager” in the subject line. No phone calls, please.

Winthrop Group - Processing Archivist

(June 1, 2014)

POSITION DESCRIPTION
The Winthrop Group’s Information & Archival Services Division is seeking a Processing Archivist for a position in New York City. This is an opportunity to participate in the development of archives for one of our corporate clients. As part of the Heritage Services team, the Processing Archivist will provide efficient processing, prepare finding aids, and capture descriptive metadata.

DUTIES
Under the general supervision of a Winthrop Archivist, the Processing Archivist will:

• arrange and describe records related to the company
• catalog assets and create descriptive metadata and finding aids
• work with the lead archivist to determine future processing projects
• participate in supervision of an assistant archivist

QUALIFICATIONS
MA or MLS with a background in processing and cataloging analog and digital records; 3-5 years of experience; knowledge of archival theory and best practices; familiarity with preservation workflows and technologies; effective communications and problem-solving skills; detail-oriented; ability to work collaboratively with others; undergraduate or graduate study in history helpful; past experience working in a business setting is desirable.

WORK ENVIRONMENT
The Processing Archivist will work on client premises in New York City. No travel anticipated.

COMPENSATION
Salaried position with benefits.

TO APPLY
E-mail brief cover letter, resume, and the names, titles, and contact information for three references to:

David Kay
Manager, Information & Archival Services
The Winthrop Group, Inc.
dkay@winthropgroup.com

Poppenhusen Institute - Collection Care Manager

(May 29, 2014)

Wanted for June - The Poppenhusen Institute is looking for a Collection Care Manager to work 10-12 hours per week for 4 weeks to scan and digitally catalog photographs and to oversee and document the moving of the collection to make way for upcoming elevator installation. (This person will not be responsible for the actual moving of the artifacts.)

Archival experience is necessary. Salary is $25 an hour for 10-12 hours per week

Thereafter the individual will be needed to work one day per month, with periodic overtime.

To apply, please send resume and cover letter to poppenhusen@juno.com

The New York Public Library - Digital Archivist

(May 27, 2014)

The New York Public Library holds nearly 10,000 archival and manuscript collections comprising over 50,000 linear feet. These collections are distributed across several curatorial units in three research centers. They support the work of a world-wide readership of scholars, writers, artists, and other advanced researchers, as well as initiatives and exhibits undertaken by NYPL and other educational and cultural institutions. For more information about our collection see archives.nypl.org.

The purpose of the Archives Unit (AU) is to support archival enterprise at NYPL by insuring that all archival collections are acquired, processed, and prepared for access according to best practices established internally at NYPL and externally in the archives, library, and preservation communities. The AU pursues these goals by informing the acquisition process through collaboration with curators, donors/sellers of archival collections, and Library Administrators, and by managing and performing all the work on archival and manuscript collections from their physical transfer to NYPL until they are ready to be served in the appropriate reading rooms. The unit also supports and contributes to other archival projects, such as collection moves and digitization. The Archives Unit not only responds to the needs of curatorial units and their collections, but actively seeks out and engages in partnerships and collaborations in the fields of archival management, description, preservat ion, and access.

The New York Public Library is hiring a Digital Archivist to join the Archives Unit.

Responsibilities:
Under the direction of the Head of the Archives Unit (AU), the Digital Archivist collaborates with curators, colleagues in the AU, donors, digital preservation staff, public service units, and NYPL staff that create and maintain access systems in order to evaluate possible acquisitions; acquire, accession, and transfer born digital material to preservation storage; stage materials for archival arrangement and description; and make materials accessible to researchers.

Solidify NYPL’s practices for managing born digital material within archival collections at NYPL:
identify and engage the resources (hardware, software, vendors, peer institutions) available to perform migration from (obsolete) media containing born digital material
oversee, maintain, and update procedures for the routine migration, description, and management of born digital archives during accessioning and/or processing
train and assist archivists and curators as necessary when working with digital media
oversee staff imaging media
lead efforts to locate born digital material in previously processed archival collections and develop plans for their retrospective management
Enhance the Library’s capacity to responsibly acquire electronic records and personal papers:
evaluate proposed acquisitions with born digital components
develop and document techniques and procedures for acquiring electronic records directly from record creators and transferring them directly into the Library’s repository
coordinate acquisitions of electronic records, acting as a liaison between records creators and the Library’s curatorial, archival, and technical staff
work directly with records creators to advise on record keeping practices that will facilitate the eventual transfer of their archives
Contribute to and inform Library-wide digital preservation initiatives
Collaborate with the curatorial units to devise and implement access to born digital materials
Initiate, write, and contribute to grant proposals as appropriate
Serve as the Library’s representative and authority on issues related to born digital archives by contributing to broader discussions within and outside NYPL concerning the management of digital assets, metadata, and the representation and service of digital and digitized archival materials
Collaborate and communicate actively with peer institutions and individuals in the field of digital archives and related activities.
Qualifications:
Masters degree in Library Science or Archival Enterprise/Studies or other relevant field.
At least three years experience working in an archival repository in a professional capacity, including experience working with born digital archival material strongly preferred
Strong command of archival theory and best practices, especially as they relate to the particular issues posed by electronic records. Background in records management preferred.
Familiarity and experience with disk imaging and email archiving tools and techniques preferred.
Knowledge of DACS.
Demonstrated familiarity with data structure standards relevant to the archival control of digital collection materials (EAD, Dublin Core, MODS, PREMIS);
Successfully demonstrated experience training staff preferred.
Project management experience
Excellent writing and editorial skills
Excellent interpersonal skills.
Knowledge of historical research methods, especially the use of archives
Demonstrated ability to work independently as well as collaboratively and to meet planned goals and deadlines.
Demonstrated ability to think creatively, then initiate and carry through innovative ideas

Please apply online at https://jobs-nypl.icims.com/jobs/7936/digital-archivist/job?mode=view

The New York Public Library - Metadata Archivist

(May 27, 2014)

The New York Public Library holds nearly 10,000 archival and manuscript collections comprising over 50,000 linear feet. These collections are distributed across several curatorial units in three research centers. They support the work of a world-wide readership of scholars, writers, artists, and other advanced researchers, as well as initiatives and exhibits undertaken by NYPL and other educational and cultural institutions . For more information about our collection see archives.nypl.org.

The purpose of the Archives Unit (AU) is to support archival enterprise at NYPL by insuring that all archival collections are acquired, processed, and prepared for access according to best practices established internally at NYPL and externally in the archives, library, and preservation communities. The AU pursues these goals by informing the acquisition process through collaboration with curators, donors/sellers of archival collections, and Library Administrators, and by managing and performing all the work on archival and manuscript collections from their physical transfer to NYPL until they are ready to be served in the appropriate reading rooms. The unit also supports and contributes to other archival projects, such as collection moves and digitization. The Archives Unit not only responds to the needs of curatorial units and their collections, but actively seeks out and engages in partnerships and collaborations in the fields of archival management, description, preservat ion, and access.

The New York Public Library is hiring a Metadata Archivist to join the Archives Unit.

Responsibilities:
Under the supervision of the Head of the Archives Unit, the Metadata Archivist oversees NYPL’s archival data
standards, in particular Encoded Archival Description (EAD), Encoded Archival Context-Corporate Bodies,
Persons, and Families (EAC-CPF), and related description and digital content standards and tools.

The Metadata Archivist will:
Collaborate with staff throughout NYPL to promote portability of metadata related to its archival collections
Lead efforts to enhance descriptive data to optimize its use by internal and external systems and partners
Assume an active role in initiatives within the broader archival community related to the development and implementation of archival metadata standards
Play a leadership role in NYPL’s implementation of ArchivesSpace and assume the management of the project now in progress to convert approximately 1000 legacy finding aids into EAD through a vendor
Work closely with NYPL Labs (digital innovation team) and other technologists on the ongoing development of the Library’s archives portal (archives.nypl.org)
Collaborate with the Library’s Metadata Services Manager and other NYPL staff outside of the Archives Unit to facilitate metadata portability and promote best practices across the organization
Lead the implementation of Encoded Archival Context – Corporate bodies, Persons, and Families (EAC-CPF) at NYPL; plan, direct, and review the work of other staff in Archives Unit
Perform related duties as assigned
Qualifications:
ALA-accredited Master's degree in library, archival or information studies or Master’s degree in Liberal Arts or Humanities; degree or background in American History preferred
Successful completion of archival training
Successfully demonstrated relevant experience in an archives or manuscripts repository arranging and describing archives and/or providing reference service to users of archives.
Strong working knowledge of EAD, HTML, XML, including the RelaxNG and Schematron schema languages; DACS, MARC, AACR2, RDA, LCSH, LCAF, and LC cataloging standards.
Familiarity with EAC-CPF, MODS, METS, other metadata standards, and Linked Data
Familiarity and experience with methods and tools for data remediation
Experience creating, editing, and executing transformations on XML data; experience transforming XML and JSON data programmatically through scripting languages such as python or ruby preferred
Demonstrated ability to access and manipulate data through relational databases and API endpoints preferred.
Experience creating and/or maintaining documentation of guidelines, policies, and procedures
Working knowledge of historical research methodology and experience with standard bibliographic tools
Reading knowledge of at least one foreign language
Demonstrated willingness and ability to grow and develop existing programming skill sets
Excellent interpersonal, oral, and written communication skills
Successfully demonstrated initiative, accuracy, attention to detail, judgment, analytic and organizational skills
Ability to work independently and collaboratively
Experience maintaining an implementation of EAD in an archival or special collections context preferred.
Familiarity with the Archivists’ Toolkit and ArchivesSpace preferred.
Experience supervising and training staff preferred
Awareness of web development practices and methodology preferred

Please apply online at https://jobs-nypl.icims.com/jobs/7937/metadata-archivist/job?mode=view

Rockefeller Archives Center - Assistant Digital Archivist

(May 22, 2014)

Assistant Digital Archivist
Rockefeller Archive Center

The Rockefeller Archive Center seeks a tech-savvy, innovative, and self-motivated individual to join the RAC Digital Program in the position of Assistant Digital Archivist. The Assistant Digital Archivist will lead the RAC’s disk imaging and digital forensics activities, developing imaging workflows for all digital media formats and collaborating with RAC archivists to outline image disposal criteria and create appraisal and disposition workflows. The Assistant Digital Archivist will create documentation and provide training throughout the RAC on viewing and interpreting disk images using digital forensics software, and assist in creating description and access to digital archival materials. This position reports to the Assistant Director, Head of Digital Programs.

Duties and responsibilities include:
Manages digital curation and preservation tasks including digital media inventorying, disk imaging and digital forensics.
Creates documentation and provides training on digital forensic techniques, including imaging disks, verifying file authenticity, producing forensics
metadata and searching for personal identity information.
Records and maintains metrics for activities related to the media inventory and disk imaging and ingest procedures.
Tests disk imaging ingest into Archivematica, and manages Archivematica transfer backlog.
Identifies and inventories physical digital media throughout RAC collections.
Collaborates with RAC archivists to outline the disposal, description, and access processes and applicable policies for born-digital materials.
Aids in the development of additional RAC initiatives related to the care of born-digital materials, including migration policies, distributed digital preservation processes, and emulation strategies.

Critical skills and expertise:
Knowledge of digital preservation principles and digital forensics techniques
Strong command of archival theory and best practices, especially as they relate to the particular issues posed by born digital content.
In-depth knowledge of digital preservation standards: PREMIS, OAIS, TDR
Familiarity with EAD, DACS, Dublin Core, METS, MODS, XML/XSLT and other data standards relevant to the archival control of digital collection materials.
Experience with a wide range of computing operating systems, storage systems, and file formats.
Familiarity with disk imaging techniques using Kryoflux and FRED, digital forensics software (Forensic ToolKit, BitCurator), digital preservation management software (Archivematica) and archival description software (ArchivesSpace)

Complete job posting is available at http://www.rockarch.org/about/AssistantDigitalArchivist.pdf

To apply, please send a letter explaining your interest in the position and qualifications along with a resume via email or mail to:

Rockefeller Archive Center
15 Dayton Ave
Sleepy Hollow, NY 10591
careers@rockarch.org

No telephone or fax inquires please. Closing date: June 22, 2014

Center for Jewish History - Processing Archivist

(May 19, 2014)

Processing Archivist, Center for Jewish History

Position description:

The Center for Jewish History seeks a full-time Processing Archivist for a term ending September 30, 2016 with the possibility of extension. Reporting directly to the Archival Services Manager, the Processing Archivist will participate in the activities of the Archival Services department. The successful applicant will join a dynamic team of forward-thinking and professionally engaged Center archivists who, in addition to processing, also provide support for digitization projects and other access-oriented services for the archival collections held by the five partner institutions of the Center.

The Center for Jewish History is a cultural institution, independent research facility and destination for the exploration of Jewish history and heritage. It is home to five partner organizations: American Jewish Historical Society, American Sephardi Federation, Leo Baeck Institute, Yeshiva University Museum and YIVO Institute for Jewish Research. The partners’ archival collections total over 30,000 linear feet of papers, and also include thousands of artworks, textiles, ritual objects, recordings, films and photographs.

Responsibilities of this position include:

• Arranging and describing personal papers and institutional records, including born-digital materials, in accordance with contemporary professional standards, vocabularies, and practices (e.g. DACS, AAT, MPLP) as well as local guidelines for processing
• Rehousing collection materials and addressing preservation concerns as needed
• Encoding EAD finding aids using oXygen XML Editor
• Utilizing social media and Wikipedia to raise public awareness of newly processed collections
• Contributing to departmental documentation on processing, encoding, and digital preservation
• Undertaking special projects as assigned
• Occasionally supervising interns or volunteers
• Engaging in professional activities both internally at CJH and externally in the broader professional landscape

Required qualifications:

• Master's degree from a library, information science, or public history program with a concentration in archives management
• Minimum of 1 year experience with efficient processing procedures
• Knowledge of archival theory, practice, and standards (especially DACS and EAD)
• Experience with or coursework in digital media and born-digital files in archival collections
• Strong awareness of information technologies appropriate to archives, including born-digital materials, and high comfort level with spreadsheet software
• Willingness and ability to research and apply new technologies, in particular for born-digital materials
• High capacity for creative problem-solving
• Adept at prioritizing work and meeting multiple deadlines
• Ability to work flexibly, independently and collaboratively in a complex organizational environment comprised of diverse constituencies
• Capacity to communicate effectively, both verbally and in writing

Preferred qualifications:

• Reading knowledge of German, Yiddish, or other Central or Eastern European languages
• Familiarity with 20th-century Jewish history

Review of applications will begin immediately. Applications will be accepted until the position is filled. Send cover letter, resume, three sample finding aids, and three references to Kevin Schlottmann, Archival Services Manager, at kschlottmann@cjh.org. No phone calls please.

The announcement is also posted on the Center for Jewish History’s webpage: http://www.cjh.org/p/32.

Archivists Round Table of Metropolitan New York, Inc.

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