Job Postings

Current Openings


Full Position Descriptions

Rutgers University Libraries - Assistant Archivist: Frank Lautenberg Papers

(August 20, 2015)

Reports to the Senator Frank Lautenberg Project Archivist and Head of Special Collections and University Archives. Arranges and describes manuscripts and documents in the Senator Frank Lautenberg Papers. Performs preservation tasks (refoldering, labeling, sleeving, etc.). Prepares portions of the finding aid and assists researchers inquiring about the Senator Frank Lautenberg Papers.

Please see URL for full details and instructions on how to apply. https://jobs.rutgers.edu/postings/11695  

The American Jewish Historical Society - Intern

(August 18, 2015)

The American Jewish Historical Society is currently accepting applications for a Photograph Archives Intern for Fall 2015. This position will work exclusively with photographic collections. The internship is unpaid but can be used for academic credit and requires 120 hours of work for the semester between the hours of 9:00am-5:00pm Monday-Friday. 
Responsibilities Include:
-Surveying and processing photograph collections including rehousing and preservation
-Writing processing plans and finding aids
-Applying metadata to digital resources
-Keeping an inventory of recent accessions 
-Working with the photo archivist to answer reference questions based on visual collections
-Social media postings based on visual resources
Qualifications:
- Currently enrolled in an ALA-accredited Master of Library Science program with an archives concentration
-Knowledge of basic archival principles with at least one introductory class 
-Understanding of Photoshop, Microsoft Office Suite, and scanning software
-Knowledge of the history of photography, the photographic process, and Jewish history a plus
-Familiarity with EAD, XML, DACS, metadata and the AAT Thesaurus a plus
Background:
Established in 1892, the American Jewish Historical Society is the oldest ethnic, cultural archive in the United States. AJHS provides access to more than 25 million documents and 50,000 books, photographs, art, and artifacts that reflect the history of the Jewish presence in the United States from 1654 to the present. We are located at the Center for Jewish History on 15 West 16th Street in New York: http://www.ajhs.org/about
Please email a resume and cover letter to Boni J. Koelliker bjkoelliker@ajhs.org by September 4, 2015.

Aperture Foundation - Intern

(August 13, 2015)

The Library and Digital Archive work-scholar assists in organization and circulation activities for Aperture Foundation’s in-house Library and also supports digital archives projects related to the development of file hierarchy systems and information structures. Responsibilities include: responding to borrowing requests; acquiring and integrating newly released Aperture Foundation titles into Library storage; maintaining and updating Library collection inventories and bibliographic office reference guides; design and construction of protective sleeves for the Master archival set of Aperture Foundation titles; assisting in the organization of submissions for the annual PhotoBook Awards; and assisting staff in the preparation and transfer of materials to archives storage at the Millerton facility.

Requirements
Organizational skills and high level of attention to detail; ability to work independently and collaboratively; skills and initiative to conduct research; dexterity for safe book-handling practice; familiarity with the Chicago Manual of Style, or other scholarly standard style guides; interest in librarianship, the field of publishing, and photography; ability and willingness to occasionally lift boxes weighing up to 50 pounds, and willingness to travel to the Aperture Foundation facility located in Millerton, New York. Preference will be given to candidates with a background of study in Library or Information Sciences.

Application Deadline:
July–December term: March 15
January-July term: October 15

HOW TO APPLY:
Submit a current résumé and cover letter describing your background, skills, and motivations for applying. In the first sentence of your letter, be sure to indicate one to three departments, in order of preference, for which you would like to be considered, and the time period for which you would be available (six or twelve months, beginning in July). Please mention how you heard about the Work Scholar Program and submit your application (including both résumé and cover letter) as a single PDF file.
Certain departments require additional samples of work. Please be sure to carefully review individual department requirements on our website before submitting your materials. www.aperture.org/internships
Please e-mail your application to workscholars@aperture.org

Aperture Foundation work scholars work on a voluntary basis and receive a $300/month lunch stipend.

Guggenheim Museum Archives - Intern

(August 11, 2015)

Archives Internship at the Guggenheim Museum Archives
Fall 2015


The Guggenheim Museum Archives seeks a current or recent MLS graduate student for its Fall 2015 internship. This unpaid internship requires a minimum commitment of two-three days a week. 

Responsibilities may include:
• Arrange and rehouse collection materials and apply basic preservation methods as necessary under supervision.
• Prepare descriptive inventory and finding aid information including box and folder lists in ArchivesSpace. 
• Assist with digitization and metadata entry according to established procedures.
• Work with staff to establish and carry out Records Management workflow and procedures
• Contribute content for monthly newsletter and Findings blog.
• Assist with onsite research appointments and other duties as assigned.

Requirements:
• Current or recent Masters of Library Science student with a specialization in archives
• Knowledge of basic archival principles of processing, arranging and describing collections
• Familiarity with ArchivesSpace, EAD, and XML desired
• Experience or coursework in Records Management preferred
• Knowledge of modern and contemporary art a plus
Background:
Established in 1973, the Solomon R. Guggenheim Museum Archives exists to collect, preserve, and provide access to all historical documentation of the Solomon R. Guggenheim Foundation (SRGF) and the records related to the history and activities of the Solomon R. Guggenheim Museum (SRGM) for the purpose of administrative support and historical research. The Archives traces the development of Solomon R. Guggenheim's private collection and SRGF and actively collects materials on the history of SRGM in New York from its inception in 1939 as the Museum of Non-Objective Painting on East 54th Street, to the present as the Solomon R. Guggenheim Museum on 1071 Fifth Avenue.
If interested, please send a resume, cover letter, and two (2) references to:

Tali Han
Assistant Archivist
Solomon R. Guggenheim Museum
libraryandarchives@guggenheim.org 

The American Jewish Joint Distribution Committee - Photo Collection Opportunity

(August 10, 2015)

Fall 2015 Photograph Collection Opportunity

The JDC Archives’ Photo Collection contains over 100,000 images. These photographs offer a rich historical overview of JDC’s relief activities over the past century in 90 countries. More than 60,000 photographs have already been digitally scanned. We seek students for an experiential education opportunity to assist with image cataloguing and preservation. The broad range of countries and topics in our scope of this collection, which encompasses regions and time periods such as postwar Germany, 1950’s North Africa and 1960s-70s Israel, allows us to tailor projects to different interests.

Special projects:

• Adding to our online database the following photo collections: 
o Community life, education and health services provided to Tunisian Jews from the 1950s-70s
o Post-WWII Jewish refugees living in Displaced Persons Camps in Austria and Germany 
o Youth and elderly care programs in 1960’s Israel. 
oAssorted collections of JDC activities in Jewish communities of Bulgaria, Hungary, India, and many others

• Preparing unprocessed images documenting JDC activities in 20 countries (1940’s-70’s) with emphases on Israel, France, Germany and Iran for digitization and preservation. 

Responsibilities include:
• Creating metadata and integrating new photographs into cataloguing system.
• Conducting research and fact-checking to enrich descriptive data for photographs.

Qualifications:

Proficiency in Word and Excel required. Familiarity with database procedures is recommended. Candidates must have completed at least one semester of graduate work in archival, museum, or library studies, or art history. The ideal candidate will also have an interest in photography and pictorial history.

All opportunities are unpaid, but may be taken for course credit. The expected schedule is 12-20 hours per week. Options are available in the NY office located in midtown Manhattan and our offsite facility in Long Island City. 

Applications are accepted on a rolling basis. To apply, please send a cover letter and resume to rebecca.weintraub@jdc.org.

The Solomon R. Guggenheim Foundation - Project Archives Assistant

(August 10, 2015)

PROJECT ARCHIVES ASSISTANT 
FOR WORLD-RENOWNED MUSEUM 
________________________________________

The Solomon R. Guggenheim Foundation seeks a Project Archives Assistant as part of a Project Team that will be responsible for the arrangement and description of four key audiovisual collections in the Archives: the Audiovisual Recordings collection, Performances and Public Programs recordings, Works & Process at the Guggenheim records, and Ultan Guilfoyle records. The Project Archives Assistant is a 12-month position, with a schedule of 3 days per week, supported by a grant received by the Institute of Museum and Library Services (IMLS).

Founded in 1937, the Solomon R. Guggenheim Foundation is dedicated to promoting the understanding and appreciation of art, architecture, and other manifestations of visual culture, primarily of the modern and contemporary periods. The Guggenheim realizes this mission through exceptional exhibitions, education programs, research initiatives, and publications. The Guggenheim strives to engage and educate an increasingly diverse international audience through its unique network of museums and partnerships. With nearly three million annual visitors worldwide, the Guggenheim and its network is one of the most visited cultural institutions in the world.
________________________________________

Supervisory Responsibilities:
There are no direct reports associated with this position. 

Key Responsibilities:
* Conduct research for individual collections.
* Work with project team to help prepare descriptive inventory (historical note, scope and content note, series descriptions, box/folder listing).
* Work with project team to apply basic preservation methods and rehousing as necessary.
* Assist in digitization and metadata entry according to established procedures.
* Other duties as assigned.

Qualifications and Requirements:
* Experience working in archives and/or coursework in archives from a MLS program. 
* Knowledge of 20th century art and/or audiovisual recordings a plus.
* Excellent oral and written communication and organizational skills.
* Ability to lift boxes weighing up to 40 pounds 

Physical Demands and Work Environment:

The Project Archives Assistant position and stipend is supported by a grant received by the Institute of Museum and Library Services (IMLS). The environment is an indoor, climate-controlled walled-office in a warehouse. The noise level is medium. There is minimal repetitive motion while arranging documents and keyboarding. There are no hazards and no protective devices are worn or used. Stress levels in this job are moderate.

Qualified applicants please send your resume and cover letter to Employment@guggenheim.org. Indicate the job title “Project Archives Assistant” in the subject line.

The Solomon R. Guggenheim Foundation is an equal opportunity employer.

The Solomon R. Guggenheim Foundation - Project Archivist

(August 10, 2015)

PROJECT ARCHIVIST
FOR WORLD-RENOWNED MUSEUM 

The Solomon R. Guggenheim Foundation seeks a Project Archivist that will be an integral part of a project team responsible for arrangement and description of four key audiovisual collections in the Archives: the Audiovisual Recordings collection, Performances and Public Programs recordings, Works & Process at the Guggenheim records, and Ultan Guilfoyle records. Project Archivist will also play an integral role in an institution-wide audiovisual recording survey and select digitization. This is a 12-month grant-funded project management position.

Founded in 1937, the Solomon R. Guggenheim Foundation is dedicated to promoting the understanding and appreciation of art, primarily of the modern and contemporary periods, through exhibitions, education programs, research initiatives, and publications. The Guggenheim network that began in the 1970s when the Solomon R. Guggenheim Museum, New York, was joined by the Peggy Guggenheim Collection, Venice, has since expanded to include the Guggenheim Museum Bilbao (opened 1997) and the Guggenheim Abu Dhabi (currently in development). Looking to the future, the Guggenheim Foundation continues to forge international collaborations that take contemporary art, architecture, and design beyond the walls of the museum. More information about the foundation can be found at guggenheim.org.

________________________________________

Supervisory Responsibilities:
This position will oversee a part-time Project Archivist Assistant.

Key Responsibilities:
* Work with Project Team to arrange and describe of Audiovisual Recordings collection, Performances and Public Programs recordings, Works & Process at the Guggenheim records, and Ultan Guilfoyle records in accordance with professional standards and best practices.
* Prepare descriptive inventory (historical note, scope and content note, series descriptions, box/folder listing) and EAD finding aids in ArchivesSpace in accordance with DACS
* Identify records requiring basic preservation measures. Work with museum staff to develop and enact conservation plans. 
* Assist with selection and preparation for digitization of audiovisual recordings as needed. 
* Contribute to the Findings blog on project updates and noteworthy items. 
* Other duties as assigned.

Qualifications and Requirements:
* ALA-accredited MLS with an archival specialization. 
* Previous experience processing archives and/or audiovisual collections. 
* Knowledge of archives terminology and standards including DACS and EAD.
* Knowledge of 20th century art and/or audiovisual recordings.
* Excellent oral and written communication, organizational, interpersonal, planning, analytical, and conceptual skills 
* Ability to work independently, prioritize tasks, and meet deadlines. 
* Knowledge of ArchivesSpace a plus.
* Ability to lift boxes weighing up to 40 pounds 

Physical Demands and Work Environment:

The environment is an indoor, climate-controlled walled-office in a warehouse. The noise level is medium. There is minimal repetitive motion while arranging documents and keyboarding. There are no hazards and no protective devices are worn or used. Stress levels in this job are moderate. 

Qualified applicants please send your resume and cover letter, including salary expectations, to employment@guggenheim.org. Indicate the job title “Project Archivist” in the subject line.

The Solomon R. Guggenheim Foundation is an equal opportunity employer.

Contemporary Artist - Archivist

(August 9, 2015)

Contemporary artist seeks qualified Archivist to establish and maintain a detailed record of the artist's 30-year body of work. The ideal candidate will bring passion, intuition and commitment to the job. He/she should have excellent verbal and written communication skills, and be highly organized. The successful candidate will have a broad knowledge of Contemporary Art and a proven track record of archiving.

 

General Description:

This is a multifaceted position in which the candidate will be creating a detailed archive of the artist's extensive body of work including large-scale paintings, photography, sculpture, video and film. Candidate will be in charge of all physical and digital records, written descriptions, condition reports, framing, shipping, insurance, loans and evaluations. A considerable portion of this position includes photographing artwork therefore candidate must have ample experience with digital photography, formatting, and editing. This is an undocumented collection so experience with establishing a new archive is essential. Some International travel will be necessary for this position. A valid drivers license and passports are required.

 

Qualifications:

Bachelor's Degree required, Master's degree is preferred. Experience working with museums/ commercial galleries/ artist studios is preferred. Candidate should have experience producing catalogues Candidate must be proficient will Macintosh software. Photoshop, Illustrator, Final Cut Pro and digital photography is preferred.

Good Salary and benefits!

Please email a cover letter and CV to studio.alayna@gmail.com 

Winthrop Group - Contract Archivist

(August 6, 2015)

Contract Archivist (full-time/6 months)

The Winthrop Group has an immediate full-time opening for an archivist to continue the processing of a collection of organizational records. The position requires a self-motivated individual who has approximately two years of experience and who is comfortable working in a storage environment with little supervision. Collaboration with colleagues is important. The anticipated start date for the position is August 24th. In the likely event that funding for the client’s project is extended past February 2016, Winthrop expects this position to become full-time with benefits. 

Position Description
Responsibilities include processing archival records, detailed database entry, and answering occasional reference requests. The archivist will work with other members of the Winthrop Group and selected client staff, as required.

Qualifications
-MLS or MA in history with archival management certificate and/or experience
-Minimum of two years of processing experience and a willingness to work with a large, complex collection
-Strong written and oral communication skills are essential
-Knowledge of ArchivesSpace, Archivists' Toolkit, Microsoft Excel, Microsoft Access
-Experience with born-digital records to be taken into account for contract extension

Compensation
Compensation based upon experience and qualifications.

Contact Information
Please submit a cover letter, resume, a brief sample finding aid and three references (including names, titles, postal and e-mail addresses, and telephone numbers) to: Sam Markham, The Winthrop Group, 226 West 37th Street, 17th Floor, New York, NY 10018. Resumes and reference information will also be accepted by e-mail at smarkham@winthropgroup.com. Winthrop Group will not be responsible for any formatting alterations that may occur as a result of digital transmission

Review of resumes will begin immediately.

Cartier North America - Intern

(August 6, 2015)

Location: New York City, Midtown

Reports To: Archivist

Availability: September

Overview: Assist the Archivist on the archive digitizing project while performing all other archive functions.

Responsibilities:
• Assist with fulfilling research requests using information found in the archive 
• Communicate findings to all interested parties.
• Maintain accurate and thorough record of all researches for future reference.
• Assist the Archivist on all special projects, as required.
• Assist the Archivist with ongoing digitalization and keywording project

Requirements:
• Masters degree or current student working towards a Masters degree in Library and Information Science or Records Management 
• Must have experience in working on thesaurus construction and controlled vocabularies
• Excellent computer skills.
• Excellent interpersonal and communication skills with self-motivation and a proactive approach are needed.
• Ability to handle multiple projects simultaneously.
• Excellent organization skill with accurate attention to detail is required.
• Interest or experience in art history a plus.
• French language skills strongly preferred.

Additional information:
This is a temporary position and not eligible for benefits
Paid internship
Hours: 9:30 am to 5:30 pm.
Duration: Approx. 7 months from start date

To apply, please send resume and cover letter to marina.wright@cartier.com

Quest Resource Group - MoMA Electronic Records Archive (MERA) Project Manager

(August 6, 2015)

Quest Resource Group is recruiting for a two-year Consultant for the Museum of Modern Art.

REQUIREMENTS 

Education: Bachelor’s degree (art history preferred) plus master's degree in archival administration or master of library or information science with a specialization in digital records; or equivalent combination of education and experience. 

Experience: Minimum three – five years experience in the management of electronic assets and database management, and experience in records management operations. Experience in managing projects and/or creating workflows. "Hands-on" familiarity with electronic document and records management systems is highly desirable. 

Skills: Demonstrated understanding of professional standards related to modern archival practices, digital records management, digital preservation, and digital repositories. Knowledge of electronic records archival systems and OAIS reference model. Solid computer skills and the ability to learn new tools quickly. Familiarity with standards, principles, and practices for description and metadata. Excellent interpersonal, written, and oral communication skills; strong analytical and organizational skills. Ability to work independently as well as in a team. Ability to maintain confidentiality. Awareness of emerging technologies for electronic search and discovery preferred.
RESPONSIBILITIES:

· Direct the implementation and roll out of new MoMA Electronic Records Archive [MERA] system
· Liaise with outside electronic records consultant
· Test and evaluate custom-designed electronic records archives system input tools
· Communicate with electronic records archives system vendor, manage finalization of input tools
· Review records retention schedules for departments, and when necessary, convene department meetings to discuss and revise
· Create digital records preservation policy and criteria for designation of email as permanent records
· Finalize the file plan for curatorial and related support exhibition records in year one and file plans for remaining departments in year two
· Prepare a user manual with clear, step-by-step instructions for input and retrieval of records by participating staff
· Develop FAQs, or Frequently Asked Questions, document to anticipate questions that participating staff are likely to ask
· Develop training materials to convey to participating staff the information they will need to transfer and retrieve records in MERA and administer staff training sessions
· Research best practices for data normalization and set guidelines for: file formats to be accepted in the new system, retention of native copies, and preferred migration pathways
· Collaborate with IT to establish levels of security and access for various staff positions and create procedures to establish new users on the system
· Test file plan and user instructions
· Ingest select records
· Test record discoverability
· Evaluate initial implementation and roll out of MERA
· Create project documentation
· Assess scope of the system contents and evaluate whether to expand, for example, to include archival audio and video assets
· Manage relationship with electronic records archive software provider
· Audit records management procedures
· Other duties as assigned
Please use the following URL to apply: http://jobview.monster.com/MoMA-Electronic-Records-Archives-MERA-Project-Manager-Job-New-York-City-NY-US-154373483.aspx?mescoid=1300093001001&jobPosition=1

Barnard College - Archives Fellowship

(August 5, 2015)

The Barnard Archives and Special Collections offers two fellowships that will work with the supervision of the Associate Director of Archives and Special Collections and the Digital Archivist.

These fellowships will provide hands-on experience processing paper and digital collections. Material types that the fellows may work with include institutional papers, manuscripts, photographs, AV, and born-digital collections (including, but not limited to, a newly instituted program in web archiving).

Please see URL for full details and instructions on how to apply. https://careers.barnard.edu/postings/1678 
NOTE: The deadline for applications is Monday 8/17.

The Metropolitan Museum of Art - Assistant for Archival Processing/Archives Department

(August 3, 2015)

The Metropolitan Museum of Art - Assistant for Archival Processing/Archives Department

Under the direction of the Managing Archivist and Senior Associate for Archival Processing, the Assistant for Archival Processing will be responsible for arranging, describing and cataloging the Charles James archive held by the Museum's Costume Institute. The incumbent will arrange, re-house, and describe records; enter information into Archivists' Toolkit database; assist with the creation of a detailed online finding aid and catalog record; and other duties as assigned. This is a 24-month position.
• Process materials and arrange records to file-level and re-house records in archival folders.
• Enter folder titles and other collection metadata into Archivists' Toolkit database.
• Assist with preparation of finding aid and catalogue record.
• Assist with promotion of availability of the collection via art history, fashion history, and archival list-servs, blogs and social media.

Requirements and Qualifications:
Experience and Skills:
• 1 years of experience processing archives, personal papers or manuscripts.
• Familiarity with Archivists' Toolkit or similar databases.
• Familiarity with archival processing and descriptive standards including DACS, EAD and MARC-XML.
• Basic knowledge of the preservation and conservation practices for historical records.
• Strong writing and historical research skills.
• Masters Degree in Library Science, Information Science, Art History or History/Archival Management, with coursework or equivalent experience in archival processing

Please send cover letter, resume, and salary history to careers@metmuseum.org with “Assistant for Archival Processing/Archives Department” in the subject line.

The Metropolitan Museum of Art provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment. AmeriCorps, Peace Corps, and national service alumni encouraged to apply.

PEN American Center - Project Coordinator, Pen American Digitzation Project

(July 30, 2015)

PEN American Center, the largest branch of the world’s leading international literary and human rights organization, has received funding to preserve, digitize, and make available online to the public its audio and video collection, which features icons and iconoclasts whose ideas and actions transformed the literary, political, and cultural landscapes of our time, such as Arthur Miller, Susan Sontag, Kurt Vonnegut Jr., Toni Morrison, Michael Cunningham, Grace Paley, Normal Mailer, Salman Rushdie, and many others. The collection captures the raw ideas that helped thrust American intellectualism and cultural influence onto the international stage over five decades of political, social, and cultural turmoil and national transformation. 

PEN America seeks a project coordinator to manage the day-to-day operations of the archive digitization project and website build. The coordinator will work with PEN America’s content director, project consultants (the preservation house, website design and development firms, and postproduction teams), and Princeton University to manage the preservation, digitization, and online presentation of over 50 years of archival audio and video materials.

Primary Responsibilities
• Manage the creation of an asset management database to track, ascribe metadata to, and describe audio video materials being digitized.
• Coordinate the movement of materials from Princeton through the digitization and preservation process and ultimately online.
• Project coordinate the creation of an advanced search area for the PEN America website and other online projects.
• Hire and manage a team of interns to work on the PEN America Archive project.

Requirements
• Knowledge of HTML and Drupal (or comparable content management systems) 
• Working knowledge of audio and video editing programs: Final Cut Pro, Adobe Premier, ProTools, GarageBand, or comparable programs
• Familiarity with YouTube, SoundCloud, podcasts, and other online multimedia platforms
• Strict attention to detail
• Ability to manage multiple projects at once
• Excellent organizational and communication skills
• Ability to work in a fast-paced, nonprofit environment
• Working knowledge of Adobe Creative Suite

The ideal candidate will have had at least two years experience project coordinating online, multimedia, or other comparable projects. 

 This is a full-time, two-year position. Position extension beyond two years is dependent on funding.

 Salary and Benefits: PEN offers competitive compensation and benefits, commensurate with experience. 

Application Instructions: Please email your resume and cover letter, with “Archives Coordinator” in the subject line, by August 22 to: jobs@pen.org. Phone calls will not be returned.

PEN American Center is an equal opportunity employer that does not discriminate in its hiring practices and, in order to build the strongest possible workforce, actively seeks a diverse applicant pool. 

New York Transit Museum Archives - Intern

(July 29, 2015)

Intern Project Description
The New York City Transit Museum Archives seeks two unpaid archive interns for the 2015 Fall
Semester.
The New York Transit Museum Archives is the official repository for New York City Transit
Authority administrative records of enduring historical value; historical documents are also
acquired from outside sources. The New York Transit Museum Archives collects historical
documents and works of art on paper relating to New York City mass transit from the midnineteenth
century to the present. These records and documents include photographs, moving
image materials, maps, posters, engineering drawings, books and serial publications, reports,
proposals, records of legal proceedings, correspondence, and other materials. The archives
preserves and catalogs these materials and makes them available to researchers from the public,
from the New York Transit Museum, and from within the NYCTA and other Metropolitan
Transportation Authority agencies. The archives provide reference services by telephone and
mail, conducts research, supports all Museum staff functions (exhibitions, programs,
development, retail operations, outreach) and initiates publications that provide historical
information to the public.
Primary job responsibilities
Assist in the processing of incoming collections of historical records including maps, posters,
photographs and the inventory of library materials; catalog collection and series level records for
incoming donations in the archives PastPerfect Collection Management database; create paper
based collection descriptions and finding aids for record series’ in the archive; scan images for
image management database.
Qualifications and experience
Students in archives management, library and information science, records management,
museum studies, conservation/preservation administration, history, photography, urban studies,
historic preservation, and engineering programs who have had coursework or experience in
archives management, cataloging and classification, preservation administration, indexing and
abstracting and/or historical research methods are encouraged to apply. A minimum commitment
of one day a week is required.
To apply for this internship please mail, fax or email a cover letter and resume to:
Carey Stumm
Collections Manager
New York Transit Museum
130 Livingston Street 10th Floor
Brooklyn NY 11201
carey.stumm@nyct.com

PEN American Center - Archivist/Cataloger, PEN America Digitization Project

(July 29, 2015)

ARCHIVIST/CATALOGER: PEN AMERICA ARCHIVES DIGITIZATION PROJECT
PEN American Center, the largest branch of the world’s leading international literary and human rights organization, has received funding to preserve, digitize, and make available online to the public its audio and video collection, which features icons and iconoclasts whose ideas and actions transformed the literary, political, and cultural landscapes of our time, such as Arthur Miller, Susan Sontag, Kurt Vonnegut Jr., Toni Morrison, Michael Cunningham, Grace Paley, Normal Mailer, Salman Rushdie, and many others. The collection captures the raw ideas that helped thrust American intellectualism and cultural influence onto the international stage over five decades of political, social, and cultural turmoil and national transformation. 
PEN America seeks a freelance archivist and cataloger to preserve, digitize, and make available online over 50 years of audio and video materials from PEN’s archives. The cataloger will work with PEN America’s content director and the Princeton University Rare Books Library to review digitized materials, develop a system to assign item-level library standard metadata and descriptions for use on PEN’s archival website and in the Princeton University finding aid and reference systems.
This is a part-time (15-25 hours a week) and will span 12-18 months. 

Primary Responsibilities
• Develop standard set of vocabulary and data fields capable of meeting the needs of general-audience multimedia platforms (tags) and library standards used for Princeton University’s reference systems.
• Work with the existing finding aid and archival records to catalog and ascribe item-level metadata and descriptions to audio-video materials being digitized.
• Assist in developing an asset management system to track and document audio and video materials held at Princeton University, the PEN America office, and off-site storage. 
Requirements 
• Relevant advanced degrees or experience in library science, archival studies, and/or preservation.
• Strong familiarity with a broad range of audio and video materials.
• Background in both library and archival cataloging.
• Knowledge of PBCore V2.0 and PBCore extensions.
• Extensive knowledge of data value standards such as Thesauri produced by the Getty Institute and the Library of Congress.
• Knowledge of contemporary American and international literature.
• Ability to work independently.
• Excellent organizational and communication skills.
• Day trips to Princeton, NJ, required.

Salary and Benefits: Commensurate with experience. 

Application Instructions: Please email your resume and cover letter, with “Archives Cataloger” in the subject line, by August 22 to: jobs@pen.org. Phone calls will not be returned.

PEN American Center is an equal opportunity employer that does not discriminate in its hiring practices and, in order to build the strongest possible workforce, actively seeks a diverse applicant pool. 


Brooklyn Historical Society - Oral History Project Manager

(July 28, 2015)

Oral History Project Archivist
Brooklyn Historical Society seeks an Oral History Project Archivist to process and describe ten oral history collections. Reporting to the Managing Director of Library & Archives and working closely with the Oral Historian, the successful candidate will be responsible for processing and describing the Voices of Generations: Investigating Brooklyn’s Cultural Identity oral history collections according to established project procedures and best practices for in-house and online access. Voices presents not only historical evidence about the lives of twentieth-century century Brooklyn residents, but also reveals changes in how history is documented and how cultural identities are defined in a diverse and complex American community over many generations, and through periods of demographic change. The collections demonstrate how these communities sought to preserve vital social, political, religious, and even culinary traditions while embracing new identities as Brookly nites, New Yorkers, and Americans.

Using Archivist’s Toolkit (AT) to create EAD finding aids according the standards set forth in BHS’s oral history and archival processing manuals, the Archivist will be responsible for exporting that descriptive record from AT to online access tools. Each interview will be described at the interview-level within AT using archival standards for description and subject access and indexed and synced using the Oral History Metadata Synchronizer (OHMS). The archivist will also be responsible for updating and maintaining procedures and policies; providing information for periodic reports to our funder; supervision of two oral history interns; and support reference services during the library’s open hours, including at least 1 Saturday per quarter.

Responsibilities
• Perform due diligence in rights-assessment: review release forms, research and contact narrators to update permissions.
• Audit audio recordings, review transcripts, and create index logs of interviews.
• Complete online synchronization of audio recordings to transcripts/indices using Oral History Metadata Synchronizer (OHMS) tool.
• Contribute to BHS’s blog.
• Supervision of interns including quality check of description and auditing.

Qualifications:
• Masters in Library and Information Science, or equivalent degree, with a specialization in archival studies and completion of a library cataloging course.
• Previous experience working with CMS and ILS systems; familiarity with WordPress content management systems; experience specifically with Archivists’ Toolkit.
• Familiarity with MARC and EAD; AACR2 and DACS; and with the use and application of standardized vocabularies. 
• Experience working with digital assets, specifically audio and video.
• Familiarity with new archival and digital humanities technology such as OHMS (training provided).
• Ability to lift, bend, and reach boxes or volumes weighing up to 40 lbs. and work in library stacks in cold temperatures (60-65 degrees Fahrenheit) for up to an eight-hour workday, five days a week.
• Strong organization and time-management skills; attention to accuracy and detail is essential.
• Supervisory experience, either within an archive or another work setting.
• Effective oral and written communication skills.
• Ability to work as both independently and as part of a team and ensure that work is accomplished in a timely and accurate manner 
Preferred qualifications
• 2-3 years post-MLS archival processing and description experience, including an understanding of pragmatic and efficient processing procedures.
• Familiarity and/or interest in histories of Brooklyn neighborhoods, New York City, immigration, ethnic communities, public health, and/or racial and social justice.
• Knowledge of oral history best practices; familiarity with OHMS.
• Experience instructing students on the use of primary resources within a classroom setting.

Compensation
Dependent upon qualifications and experience; benefits include medical and dental coverage. BHS staff ID grants free entrance to museums around New York City. Position is an 18-month, grant-funded position.

To Apply
Please email a cover letter, resume, and salary requirement to library@brooklynhistory.org with a subject line of Oral History Processing Archivist [last name]. Applications will be reviewed immediately. No phone calls please.

About Voices of Generations: Investigating Brooklyn’s Cultural Identity
Brooklyn Historical Society’s Voices of Generations: Investigating Brooklyn’s Cultural Identity is a project to digitize, process, and catalogue ten oral history collections that document different ethnic and cultural groups in Brooklyn. Some of these collections date back as early as 1973; and they all demonstrate how diverse communities sought to preserve vital social, political, religious, and even culinary traditions while embracing new identities as Brooklynites, New Yorkers, and Americans.

The chief goals of the project are to digitize and process the collections, catalogue them through item-level descriptions as well as collection-level finding aids, and post as many as possible online using the Oral History Metadata Synchronizer (OHMS)—an innovative online application that makes the content of interviews searchable, and therefore more accessible. A final goal of the project is to use each collection as the basis for increased community and public engagement through outreach, social media, online publishing, and programming.

For more information on our oral history collections, visit http://brooklynhistory.org/library/wp/library-collections/oralhistory

About Brooklyn Historical Society
Founded in 1863, Brooklyn Historical Society is a nationally-recognized urban history center dedicated to preserving and encouraging the study of Brooklyn's extraordinary and complex history. BHS is a vibrant museum, a world-renowned research library, a cutting-edge education center, and a hub for community dialogue. Located in a landmark 1881 building designed by architect George Browne Post, BHS welcomes both residents and visitors from around the world to learn about Brooklyn’s past, present, and future.

Brooklyn Historical Society is an Equal Employment Opportunity employer.
Brooklyn Historical Society is dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, the presence of any mental, physical, or sensory disability, sexual orientation, or any other basis prohibited by federal or state law.

Posting Date
July 28, 2015

Brooklyn Museum - Museum Archivist/Manager of Library Special Collections

(July 28, 2015)

The Brooklyn Museum is seeking a professionally trained archivist with a Master’s degree in library and information science or equivalent graduate degree. The successful candidate will have five years of experience working with archives and special collections preferably in a museum setting overseeing the acquisition, organization, cataloging and processing of archival collections. Excellent verbal and written communication skills. Strong interpersonal skills, working with staff and the public. Proficient technical skills, including experience with MS Access and ability to manage and manipulate data; knowledge of current archival issues and trends, particularly in relation to electronic records and descriptive standards. Accuracy with detailed work essential; strong organizational and administrative abilities.

Responsibilities: Working under the direction of the Principal Librarian, the Museum Archivist is responsible for the archives of the Brooklyn Museum.The Archivist is responsible for overseeing the Museum’s records management program including key electronic records created by the Brooklyn Museum staff. The Archivist will work as a team member with the Libraries and Archives Staff and will assist with with collection development, and grant writing for the Archives and Library Special Collections. The Archivist will implement policies and procedures regarding the maintenance and use of archival records; arrange and describe records; catalog special collections and provide online access to those collections; support digital projects, including electronic records management; manage and maintain archives collection databases; manage image collections, including interaction with Digital Collections and Services and Technology staff to facilitate inclusion of Library and Arch ives images in the Museum’s online systems; process image reproduction requests; prepare surveys, finding aids and inventories; provide reference services to the Museum staff and the public; and train and supervise Archives staff, volunteers and interns.

Regular Work Schedule: 35 hours, Monday through Friday. 
Start Date: September 14, 2015

To apply, please send resume and cover letter to job.archivist.manager@brooklynmuseum.org

Brooklyn Historical Society - Reference and User Services Intern

(July 2, 2015)

Reference and User Services Internship
The Library & Archives department of Brooklyn Historical Society (BHS) is seeking Reference and User Services Interns for the 2015 – 2016 academic year (September – May).

BHS’s reference and user services internship is a long-standing program with a proven track record providing interns hands-on experience in a special collections reading room. Alumni of the program have gone on to hold professional library and archives positions at many renowned academic, governmental, and cultural institutions in New York City and beyond.

Responsibilities
Under the supervision of the Reference Librarian, interns: 
• staff the reference desk and supervise the library reading room
• answer in-person, email, phone, and mail reference questions
• help users make appointments for archival research
• welcome museum visitors to an interior landmarked library
• gather user services assessment data
• create new or enhance existing online subject guides

Requirements
Internships are available on Wednesdays, Thursdays, Fridays, or Saturdays. Interns must be available one full day a week (9:30 am – 5:30 pm) including an hour for lunch (11:45 am – 12:45 pm) and four hours on desk when the library is open to the public (1:00 – 5:00 pm). The ideal candidate demonstrates reliability, punctuality, attention to detail, and follow-through. He or she is patient, helpful, and energetic when working with the public.

Candidates must be enrolled in a graduate-level history or ALA-accredited library science/archives program. Competitive candidates will have already completed coursework in reference and user services. An academic focus or some experience with special collections and archives is preferred. 

Additionally, candidates must be able to lift and carry library materials and equipment weighing up to 40 lbs; to stoop, reach, walk up and down stairs; to stand and sit for prolonged periods of time; to work in a cold setting (60-65° F); and to work in conditions where dust and mold are sometimes encountered.

Compensation
Internships are unpaid and are intended to fulfill course credit requirements for internships and practicums. BHS staff ID grants free entrance to museums around New York City.

How to Apply
Please email resume and cover letter to library@brooklynhistory.org with the following subject line: [LastName] - User Services Internship

Applications will be reviewed immediately.

About Brooklyn Historical Society
Founded in 1863, Brooklyn Historical Society is a nationally-recognized urban history center dedicated to preserving and encouraging the study of Brooklyn's extraordinary and complex history. BHS is a vibrant museum, a world-renowned research library, a cutting-edge education center, and a hub for community dialogue. Located in a landmark 1881 building designed by architect George Browne Post, BHS welcomes both residents and visitors from around the world to learn about Brooklyn’s past, present, and future.

Brooklyn Historical Society is an Equal Employment Opportunity employer.
Brooklyn Historical Society is dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, the presence of any mental, physical, or sensory disability, sexual orientation, or any other basis prohibited by federal or state law.

Posting Date
July 1st, 2015 

Brooklyn Historical Society - Archivial Processing Intern

(July 2, 2015)

Archival Processing Internship
Brooklyn Historical Society seeks an Archival Processing Intern for the 2015-2016 academic year to assist with the processing of BHS archival collections. Candidates must have taken at least one course in archival concepts, or be enrolled in an archival course during their first semester of the internship to be eligible for the position. 

Responsibilities
• Perform basic rehousing and minimal description or inventorying.
• Contribute to a finding aid; create additional access points and content guides.
• Apply basic preservation techniques to archival records, including encapsulating fragile material and foldering oversized material.
• Assist with basic collection management, including numbering of folders and boxes.
• Arrange and describe a related collection, and author a finding aid in Archivist Toolkit.
• Intern will be expected to contribute to BHS’s blog.
Requirements
• Interns must be available 2 days a week (9:00am – 5:00pm) including an hour for lunch.
• Significant coursework towards the completion of a Masters in Library and Information Science with a specialization in archival studies and completion of an archival description courses. 
• Demonstrated understanding of archival collections and principles of arrangement and description. 
• Effective oral and written communication skills; ability to work both independently and as part of a team.
• Strong organization and time-management skills; attention to accuracy and detail is essential
• Familiarity with EAD and DACS; and with the use and application of standardized vocabularies. 
• Ability to bend, reach, and lift boxes or volumes weighing up to 40 lbs.
Preferred Qualifications
• Previous experience working with CMS and ILS systems; preferably Archivists’ Toolkit. 
• Previous archival processing and description experience, including an understanding of pragmatic and efficient processing procedures.
• Experience in developing local taxonomies.
• Knowledge or interest in Brooklyn history.

Compensation
Internships are unpaid and are intended to fulfill course credit requirements for internships and practicums. BHS staff ID grants free entrance to museums around New York City.

To Apply
Please email a cover letter and resume to apply@brooklynhistory.org with a subject line of Processing Internship [last name]. Applications will be reviewed immediately. No phone calls please.

About Brooklyn Historical Society
Founded in 1863, Brooklyn Historical Society is a nationally-recognized urban history center dedicated to preserving and encouraging the study of Brooklyn's extraordinary and complex history. BHS is a vibrant museum, a world-renowned research library, a cutting-edge education center, and a hub for community dialogue. Located in a landmark 1881 building designed by architect George Browne Post, BHS welcomes both residents and visitors from around the world to learn about Brooklyn’s past, present, and future.

Brooklyn Historical Society is an Equal Employment Opportunity employer.
Brooklyn Historical Society is dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, the presence of any mental, physical, or sensory disability, sexual orientation, or any other basis prohibited by federal or state law.

Posting Date

Brooklyn Historical Society - Collection Management Intern

(July 2, 2015)

Collections Management Intern
Brooklyn Historical Society (BHS) is seeking 1-2 highly motivated, detail-oriented Collections Management Interns for the 2015-2016 academic year to assist the Registrar with general collections management projects, as well as support the ongoing care and maintenance of the collections. This internship is open to graduate students interested in registration and collections experience in a museum setting. The intern will gain broad hands-on experience in records management, inventory, collections management, and care.

Responsibilities
• Assist with cataloguing and storing artifacts
• Maintain item records in PastPerfect database
• Conduct inventories of artifacts at off-site storage facility
• Produce condition reports 
• Assist with installation and de-installation of exhibitions
• Participate in exhibition maintenance and environmental monitoring

Requirements:
• Interns must be available 1-2 days a week (9:30 am – 5:30 pm) including an hour for lunch.
• Graduate student or a recent graduate of a master’s program in museum studies, curatorial studies, archival management, or a related field
• Detail-oriented with excellent organizational skills 
• Ability to work effectively in a team and independently 
• Must be reliable and committed to completing the internship hours
• Must be able to lift materials weighing up to 40 lbs; to work in a cold setting (60-65° F); and to work in conditions where dust and mold are sometimes encountered.
• Experience with PastPerfect preferred

Compensation
Internships are unpaid and are intended to fulfill course credit requirements for internships and practicums. BHS staff ID grants free entrance to museums around New York City.

To Apply
Please email a cover letter and resume to library@brooklynhistory.org with a subject line of Collections Management Intern [last name]. Applications will be reviewed immediately. No phone calls please.

About Brooklyn Historical Society
Founded in 1863, Brooklyn Historical Society is a nationally-recognized urban history center dedicated to preserving and encouraging the study of Brooklyn's extraordinary and complex history. BHS is a vibrant museum, a world-renowned research library, a cutting-edge education center, and a hub for community dialogue. Located in a landmark 1881 building designed by architect George Browne Post, BHS welcomes both residents and visitors from around the world to learn about Brooklyn’s past, present, and future.

Brooklyn Historical Society is an Equal Employment Opportunity employer.
Brooklyn Historical Society is dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, the presence of any mental, physical, or sensory disability, sexual orientation, or any other basis prohibited by federal or state law.Posting Date
July 1st, 2015

Brooklyn Historical Society - Accessioning Intern

(July 2, 2015)

Accessioning Internship
Brooklyn Historical Society seeks an Accessioning Intern for the 2015-2016 academic year to assist with the creation of accession records for recent acquisitions; preparation of incoming collections for Collection Committee review/approval; and preparation of the deeds of gift for formal addition to the collections at Brooklyn Historical Society. This is an opportunity to engage in the early stages of archival management with incoming collections, to correspond with donors, and consider intellectual property issues in a research environment prior to processing and access. 

Responsibilities
Under the supervision of Julie May, Managing Director of the Library & Archives, intern will assist with the management of incoming collections from acquisition through processing including:
• Perform basic rehousing and minimal description or inventorying.
• Modify templated deeds of gifts, taking into consideration the specifics of individual collections and donor specifications.
• Complete the physical and electronic accession record with documentation, collection inventory, and location designation.
• Manage incoming born-digital collections.

Requirements
• Interns must be available 2 days a week (9:30 am – 5:30 pm) including an hour for lunch.
• Significant coursework towards the completion of a Masters in Library and Information Science with a specialization in archival studies and completion of an archival description courses. 
• Demonstrated understanding of archival collections and principles of arrangement and description. 
• Familiarity with EAD and DACS; and with the use and application of standardized vocabularies. 
• Effective oral and written communication skills; ability to work both independently and as part of a team.
• Strong organization and time-management skills; attention to accuracy and detail.
• Must be able to lift materials weighing up to 40 lbs; to work in a cold setting (60-65° F); and to work in conditions where dust and mold are sometimes encountered. 

Preferred Qualifications
• Previous experience working with CMS and ILS systems; preferably Archivists’ Toolkit. 
• Previous experience or knowledge about intellectual property issues in primary and secondary resource collections.
• Knowledge or interest in Brooklyn history.

Compensation
Internships are unpaid and are intended to fulfill course credit requirements for internships and practicums. BHS staff ID grants free entrance to museums around New York City.

To Apply
Please email a cover letter and resume to library@brooklynhistory.org with a subject line of Accessioning Internship [last name]. Applications will be reviewed immediately. No phone calls please.

About Brooklyn Historical Society
Founded in 1863, Brooklyn Historical Society is a nationally-recognized urban history center dedicated to preserving and encouraging the study of Brooklyn's extraordinary and complex history. BHS is a vibrant museum, a world-renowned research library, a cutting-edge education center, and a hub for community dialogue. Located in a landmark 1881 building designed by architect George Browne Post, BHS welcomes both residents and visitors from around the world to learn about Brooklyn’s past, present, and future.

Brooklyn Historical Society is an Equal Employment Opportunity employer.
Brooklyn Historical Society is dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, the presence of any mental, physical, or sensory disability, sexual orientation, or any other basis prohibited by federal or state law.

Posting Date
July 1st, 2015 

Carnegie Hall - Digital Asset Manager

(June 30, 2015)

Digital Asset Manager
Department: Archives
Reports to: Assistant Director, Archives
Job Code: DPM2
We seek a Digital Asset Manager to manage the day-to-day timeline and establish a continued framework for Carnegie Hall’s Digital Archives Project, a comprehensive initiative begun in 2012 to digitize extensive paper and audio-visual holdings documenting the Hall’s close to 125-year history, ensuring that they are preserved for future generations and made increasingly accessible to the public. Manage vendor relationships, perform quality control on results of digitization work, and monitor project outcomes. Serve as Archives point person in coordinating plans to create digital repository designed to house both the Hall’s legacy collections as well as newly-created digital content. The manager has a pivotal role in cohesively integrating use of an enterprise digital asset management system (DAMS) into activities related to Carnegie Hall’s use of digital assets, in collaboration with the IT/IS, E-Strategy and Digital Media departments. Position is the point person for communications with the DAMS vendor, and is key in managing the roll-out, development, and use of the new system; ensuring the long-term storage of the Hall’s digital assets, and developing policies and procedures to sustain the library. He/she will oversee the day-to-day administration and use of the digital asset management system, while also working hands-on with assets, data, and the system by directly contributing, organizing, describing, and disseminating assets. The manager is responsible for creating a comprehensive in-house user manual for the DAMS and is the primary person to educate, train and promote the DAMS to Carnegie Hall staff. Working collaboratively with staff across Carnegie Hall, the manager develops and supports sustainable practices around the digital asset lifecycle to ensure the availability and integrity of assets related to the Hall and its history, collections, programs, and operations.

Qualifications: Master’s degree in Archival Management or Library Information Science. Minimum 3-5 years of relevant experience, including work with digital emphasis. Experience in the care, handling, and preservation of a wide range of audiovisual media. Demonstrated knowledge of principles and best practices for analog and digital preservation and access. Strong project management skills. Understanding of databases, working knowledge of digital content formats, and proven experience working with digital asset and content management systems. Strong understanding of digital asset lifecycle (capture, formats and codecs, color profiling, file conversion, dissemination, etc.) Keen attention to detail and strong organizational skills. Excellent written and interpersonal skills, including the ability to communicate effectively about the project with both technical and non-technical staff and work as part of a team. 

How to Apply
When submitting your resume, please include a cover letter indicating the specific department or position in which you are interested.

Online
humanresources@carnegiehall.org 

Fax
212-581-6539

Mail
Carnegie Hall 
Human Resources Department 
881 Seventh Avenue 
New York, NY 10019–3219

Alliance for Young Artists & Writers - Archivist Position, Part-Time Temporary

(June 19, 2015)

Archivist
Part-time / Temporary
Alliance for Young Artists & Writers
(New York NY)

The Alliance for Young Artists & Writers is in search of an archivist to digitize its historical and annual program materials into an online custom database and catalogue the materials within an archive storage space. The archivist will work directly with the Director of Exhibitions and the Director of Programs. Duties include handling and organizing Scholastic Art & Writing Awards materials – photographs, slides, film, publications, documents—scanning slides and documents, uploading digital content to online database and adding various metadata, and online research. 

Qualifications: Advanced degree in digital collections management, library science or related field. Applicants must maintain a high attention to detail, be very organized and motivated to work methodically and independently for long stretches of time. Strong knowledge of various media formats and file conversions for images, film, audio and documents is essential. Applicants must also have a working knowledge of Photoshop, Microsoft Word and Excel. 

Pay commensurate with experience.

Dates: Starting late July, 3-6 months 
2-3 full days per week, depending on availability

About the Organization:
The Alliance for Young Artists & Writers, a 501(c)(3) nonprofit organization, identifies teenagers with exceptional artistic and literary talent and brings their remarkable work to a national audience through The Scholastic Art & Writing Awards. The Awards have an impressive legacy dating back to 1923 and a noteworthy roster of past winners including Andy Warhol, Sylvia Plath, Truman Capote, Richard Avedon, Robert Redford and Joyce Carol Oates. Teens in grades 7 through 12 can apply in 30 categories of art and writing for the chance to earn scholarships and have their works exhibited or published.

To learn more about the Alliance for Young Artists & Writers, please visit www.artandwriting.org. 

Interested applicants should email or mail a cover letter and résumé to:
Attn: Archivist Position
Alliance for Young Artists & Writers
557 Broadway, 2nd Floor
New York, NY 10012
employment@artandwriting.org

No phone calls, please.

Columbia University Libraries - Record Manager

(June 11, 2015)

Columbia University Libraries invites nominations and applications for the new position of Records Manager in the Rare Book & Manuscript Library.

Reporting to the University Archivist, the Records Manager will plan, develop, implement, and manage a records management and information program for institutional records in both analog and digital formats. The scope of the program will focus on records related to the academic administration of the University, with an initial focus on the Office of the Provost.

The Records Manager will:
• In consultation with the Office of General Counsel, develop a records policy and maintain records retention and disposition schedules, with an initial focus on records maintained by the Provost’s Office, according to appropriate local, state and federal laws. 
• Survey offices, and in collaboration with those offices, assess existing records and record-types for retention and disposition.
• Manage the deposit, description, retrieval, transfer, and destruction of records and files according to the records policy. 
• Provide education and advice about proper records management and compliance with the records policy through one-on-one meetings, training sessions and presentations.
• Work with University Archives staff to transfer records of enduring value to the Archives, where they will be processed according to national standards and opened to researchers.
• Develop an electronic records management program in collaboration with University and Libraries information technology offices and other relevant stakeholders. 
• Maintain and disseminate information about the records management program via reports, web sites, and publications.
• Serve as an ambassador for the Libraries and its records management program across the University.

The Rare Book & Manuscript Library is Columbia University's largest repository for primary source collections. The range of collections in the RBML span more than 4,000 years and comprise rare printed works, cylinder seals, cuneiform tablets, papyri, and Coptic ostraca; medieval and renaissance manuscripts; as well as art, photography, and realia. Some 500,000 printed books and 14 miles of manuscripts, personal papers, organizational archives and records form the core of RBML holdings. The history of publishing, comics, graphic arts, human rights, the performing arts, and the Bakhmeteff Archive of Russian émigré materials are strengths of the RBML. The RBML is also home to the University Archives and the archival arm of the Columbia Center for Oral History. In addition, the RBML hosts several faculty and graduate student researchers each year through both the Library Research Awards and Primary Sources Internship programs. For more information about RBM L collections and services, see http://library.columbia.edu/rbml. 

Columbia University Libraries/Information Services is one of the top five academic research library systems in North America. The collections include over 10 million volumes, over 100,000 journals and serials, as well as extensive electronic resources, manuscripts, rare books, microforms, maps, graphic and audio-visual materials. The services and collections are organized into 22 libraries and various academic technology centers. The Libraries employs more than 450 professional and support staff.

One of the world's leading research universities, Columbia provides outstanding opportunities to work and grow in a unique intellectual community. Set in the Morningside Heights academic village, Columbia also presents the unmatched dynamism, diversity and cultural richness of New York City. The University Libraries, grounded in collections of remarkable depth and breadth, are also building extensive electronic resources and services. The Libraries at Columbia are committed to collegiality, professionalism, innovation and leadership. 

Minimum Qualifications:
The successful candidate will have:
• MLS or PhD or equivalent
• Substantial, directly related records management experience in a university, not-for-profit or comparable setting
• Demonstrated strong knowledge and understanding of records management and archival theory and standards
• Knowledge of the legal and fiscal issues governing university records
• Strong oral and written communication skills and public service orientation to convey program rationales and benefits to audiences at all organizational levels and background
• Experience, or familiarity, with electronic records management and digital preservation issues and developments
• Demonstrated ability to work with confidential information and to handle sensitive situations with diplomacy and respect for privacy rights; the ability to maintain and safeguard confidentiality of documents and information collected and reviewed
• Evidence of accuracy, attention to detail, reliability, and discretion
• Excellent planning, problem solving, and organizational skills
• Ability to work effectively, in a supportive and respectful way, with all levels of administration, faculty, and staff
• Able to physically handle collections, including the ability to lift boxes up to 40 pounds
Preferred Qualifications:
• Familiarity with existing digital preservation and/or content management systems
• Experience with public programs and outreach
• Evidence of program building success

Please apply online at: https://academicjobs.columbia.edu/applicants/Central?quickFind=60996

Columbia University is an Equal Opportunity/Affirmative Action Employer.

American Jewish Historical Society - Digital Archivist and Librarian

(June 9, 2015)

AMERICAN JEWISH HISTORICAL SOCIETY
Digital Archivist and Librarian

Date: June 2015
Department: Library & Archives
Title: Digital Archivist and Librarian
Schedule: Full-time permanent
Supervisor’s Title: Director of Library and Archives

Summary:
This position is responsible for contributing to the AJHS archives team via technological and cataloging expertise. The successful candidate will combine an interest in archives and special collections with knowledge of metadata (and encoding) schema, website management, and data transformation (and management) skills. The candidate must also have excellent written communication skills, the ability to work in a team, interpersonal negotiation skills, and the ability to learn needed technologies and systems. A major responsibility of the position is the management of the Portal to American Jewish History. This website, built on a CollectiveAccess and Drupal platform, is a research tool intended to provide “one-stop shopping” access to relevant archival collections, digitized objects, and other resources of a wide range of institutions. The position must also contribute to the management of AJHS’s website and its archival and library collections.

Essential job functions:
• Manage the AJHS Portal to American Jewish History
o Communicate with a wide variety of partner institutions to negotiate Portal participation and discuss technical issues
o Coordinate data transfer or harvest (OAI) and data update with Portal partners
o Convert and modify diverse data (MaRC, EAD, HTML) into CSV using XSLT, Excel, MaRCEdit, or other software tools
o Ingest, update, and back up Portal partner records
o Manage the Portal website using CSS, Drupal, HTML, photo editing programs, and FTP.
• Research, write, and create occasional subject based web exhibits using a customized application
• Manage the AJHS Drupal website
• Supervise volunteers and interns.

Additional functions: 
• Encode and manage EAD finding aids using oXygen
• Maintain current awareness of digital technologies and participate in local, and national meetings and organizations, sharing information with colleagues 
• Process (or re-process) archival collections
• Manage AJHS book cataloging
o Oversee rare books and ingest processing
• Represent AJHS at committee meetings of the Center for Jewish History, particularly on the cataloging and authorities committees.
• Special assignments as requested

Minimum Qualifications and Requirements:
• Experience with MaRC, EAD, CSS, HTML, XML, and Unix
• Knowledge of library and archival authority control
• Proficiency in MS Excel 
• Experience in communication of technical issues, both written and oral
• Experience with library and archival database content management systems
• Experience in “self-training” using manuals and documentation, and willingness to learn XSLT/XPath/XQuery

Preferred Qualifications:
• Work experience with OAI data
• Experience with Drupal and CollectiveAccess
• Knowledge of one or more programming languages, particularly XSLT or PHP
• Knowledge of ExLibris products (Aleph, Digitool, Primo)
• Demonstrated professional activity in both libraries and archives
• Knowledge of American Jewish history

Educational requirements:
MLS degree from an ALA accredited program 

Working Conditions:
Participation in regularly scheduled reference/paging duties requiring the ability to use a stepladder and lift boxes (up to 40 lb)

Special Environmental Factors: some exposure to dust and mold, as is typical in an archival environment

American Jewish Historical Society is an equal opportunity employer.

Please send resume and cover letter to:

jobs@ajhs.org / Subject: DIGITAL ARCHIVIST

Review of cover letters and resumes begins June 24th. Interviews begin July 14th.

The Metropolitan Museum of Art - Internship

(June 4, 2015)

The Metropolitan Museum of Art – Unpaid Internship Opportunity – Archival Processing (Deadline for application 6-12-2015)
The Metropolitan Museum of Art Archives seeks an intern in the fall 2015 semester to gain hands-on processing experience and academic credit working with archival records held by the Museum’s Department of Photographs.
In 2005, The Metropolitan Museum of Art acquired the Gilman Paper Company Collection, widely regarded as the world's finest collection of photographs in private hands. With exceptional examples of 19th-century French, British, and American photographs, as well as masterpieces from the turn-of-the-century and modernist periods, the Gilman Collection has played a central role in establishing photography's historical canon and has long set the standard for connoisseurship in the field. The collection contains more than 8,500 photographs, dating primarily from the first century of the medium, 1839-1939.
The intern will assist with processing and drafting a finding aid for administrative papers which correspond to this collection and its curator, Pierre Apraxine. The archive consists of about 20 linear feet of correspondence, research files, financial documents, clippings, object files, artist files, acquisition and sale files dating from the 1970s to the early 2000s. Please note that processing of the entire archive will not be completed during the course of this fall 2015 internship.
The ideal candidate will be enrolled in a graduate program in library/information science or archives management, and have an interest in the history of photography. Candidates who will receive academic credit for their internship are strongly preferred.
Duties
Working under the supervision of staff in the Museum Archives and Department of Photographs:
• Survey records and assist with creation of processing plan
• Perform basic preservation, rehouse and physically arrange records
• Enter collection metadata into Archivists Toolkit

To apply visit: http://www.metmuseum.org/research/internships-and-fellowships/internships/internships-for-college-and-graduate-students/fall-and-spring-semester-internship-program

The Kleinman Family Holocaust Education Center -Archives Consultant

(May 27, 2015)

The Kleinman Family Holocaust Education Center is seeking an archives consultant to provide supplemental training to a small collections staff in the areas of arrangement, description, and finding aids. The collections staff has a foundational knowledge of archival principles and practices but is looking for in-depth DACS training, review of description standards, and guidance resolving arrangement conundrums. The KFHEC’s archival holdings are comprised of multilingual (primarily English, Hebrew, Yiddish, and German), World War II era manuscripts.

This is a short-term, part-time position that will support the needs of a project that is to run from June 1st-August 31st. Training with the collections staff is expected to happen onsite (at the Mill Basin office), but feedback and editorial revisions may be handled remotely. The incumbent will help us achieve our goal of updating 25 finding aids and corresponding catalog records to meet professional, archival standards.

The ideal candidate will have an MLS degree with specialized knowledge of archival practices, expertise in DACS, experience working with multilingual collections, and a fondness for teaching/training. However, various levels of experience will be considered. 

Interested applicants should submit a resume outlining relevant projects and work history, education, pertinent coursework or training, as well as three professional references to Megan MacCall, at mmaccall@kfhec.org by June 15th. After interviewing, candidates will be requested to submit a formal proposal of work.

For questions or further information, contact Megan MacCall at mmaccall@kfhec.org.

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