Job Postings

Current Openings

Full Position Descriptions

New York Philharmonic - Digital Archives Manager

(May 23, 2016)

New York Philharmonic Archives seeks a Digital Archives Manager to oversee the operation of the Leon Levy Digital Archives, a growing repository of millions of pages of archival material made publicly available at This position is based in the Archives and interfaces heavily with the Information Technology department as well as external technology partners.


  • Work with internal and external technology partners to maintain and extend functionality of the Alfresco-based Digital Archives platform.
  • Oversee, and modify as needed, physical and digital workflows for efficient in-house digitization of paper-based content.
  • Supervise project staff, interns, and photographers to effectively implement workflows.
  • Liaise with IT and Digital Media departments to integrate current born digital material with the digitized archives that includes audio and video content.
  • Evaluate platforms, services, and applications which may be integrated into existing technologies to enhance the functionality of the Digital Archives.
  • Work closely with Archives staff to shape additional grant-funded projects and help draft proposals and reports.
  • Maintain and foster use of New York Philharmonic Open Data, including regularly-updated performance history data hosted on GitHub.
  • Represent the New York Philharmonic at conferences, working groups, and meetings within the digital archives industry.
  • Maintain the Archives-related areas on the New York Philharmonic website.
  • Manage additional digital projects within the Archives department as needed and assist with IT issues as related to the Archives.


  • M.A. in Archival Management or Library Information Science (MLS degree) - digital emphasis required
  • 3-5 years management level experience in a non-profit service or government organization preferably dealing with electronic records
  • Demonstrated project management (including scope and budget skills) and digital product development skills.
  • Strong understanding of databases and working knowledge of a variety of digital content formats and standards (e.g. XML/XSLT, JSON, OAI-PMH, JPEG2000).
  • Experience managing server-side and/or client-side applications using Java, PHP, JavaScript, and/or HTML/CSS.
  • Deep knowledge of a variety of productivity applications, database systems, and graphic editors.
  • Technologically savvy with ability to keep abreast of developments within the tech industry.
  • Ability to draft and maintain clear documentation and policies for digitization program
  • Excellent written and interpersonal communication skills
  • Ability to accomplish goals with limited resources and a vibrant team spirit.
  • Keen attention to detail, great organization, flexibility in accommodating rapid change, resourcefulness and ingenuity, the ability to cope well with pressure, and a strong achievement orientation tempered by respect for colleagues
  • Previous experience with Alfresco or other Enterprise Content Management system a plus.
  • An enthusiasm for classical music and history is highly valued.

Please send resume including salary history/requirements to: Please indicate position for which you are applying in the subject line. We regret that we will only be able to respond to applicants being considered for interviews. No phone calls please. EOE.

The American Jewish Joint Distribution Committee - Intern

(May 17, 2016)

The American Jewish Joint Distribution Committee (JDC) is the world’s leading Jewish humanitarian organization, founded in 1914. Its global archives document more than a century of JDC’s global humanitarian efforts and stand as one of the most important repositories in the world for the study of modern Jewish history.


JDC's Global Archives offers an internship opportunity at its global headquarters in New York. The records management initiative is a project spearheaded by JDC's Global Archives Department.

This internship will introduce the candidate to basic records management and archival principles and practices, including the life cycle of JDC’s institutional records.

Responsibilities include working with JDC staff to review and update the record retention schedules for JDC’s New York headquarters and collaborating with the Archives to develop practices to train global JDC personnel in effective implementation procedures.


  • Candidate must have completed at least one semester of coursework in archives or library science
  • Strong organizational, analytical, and communication skills
  • Self-starter and detail-oriented
  • Interest in records management, archives, information management, or library science
  • Familiarity with 20th-century Jewish history is a plus

All opportunities are unpaid, but may be taken for course credit. Candidates will be supervised by professional archival staff and will have the opportunity to attend staff meetings and workshops. An expected schedule is 12-20 hours per week.

Applications are accepted on a rolling basis. To apply, please send a cover letter and resume to

Trinity Wall Street Archives - Intern

(May 17, 2016)

Summer 2016 Internship – Trinity Wall Street Archives

Full-time, Paid Position Available

Trinity Church on Wall Street has been at the center of life in lower Manhattan since before the nation was formed. Established by royal charter in 1697, Trinity is a vibrant Episcopal parish comprising Trinity Church, located at Broadway and Wall Street, and St. Paul’s Chapel, a few blocks north on Broadway at Fulton Street.

Today, the collective organization is known as Trinity Wall Street, which includes the global and local Trinity Grants program; Media Operations, which webcasts church services and public events; Trinity Preschool; and an extensive arts program presenting many public concerts each year.

INTERNSHIP OPPORTUNITY: For Summer 2016, Full-time, 9 weeks (June 9 – August 8) internship program.


Internship will expose the intern to a variety of tasks performed by the archivists at Trinity Wall Street, which may include:

o Arrange and house collection materials and apply basic preservation methods, as necessary, under supervision.

o Create descriptive inventory and finding aid information in MS Access Database.

o Work with staff to conduct research and respond to reference requests, as assigned.

 Intern will also assist with Trinity’s docent program, which may include:

o Provide support with research and design of new docent tours of Trinity Church or St. Paul’s Chapel.

o Lead tour(s) of Trinity Church or St. Paul’s Chapel, as needed.


Current Masters of Library Science student with a specialization in archives.

 Knowledge of basic archival principles of processing, arranging, and describing collections.

 Interest in American History and learning about the history of Trinity Church and St. Paul’s Chapel (, preferred?)

 Efficiency and attention to detail

 Computer literate, familiarity with MS Access Database a plus

 Self-starter

 Manages time well

To Apply, send cover letter and resume to

The Lesbian, Gay, Bisexual, and Transgender Community Center - Archivist

(May 12, 2016)

The Archivist is responsible for the provision, care and management of The LGBT Community Center National History Archive ("the Archive"). This individual serves as the primary contact for the Archive, working with internal staff and external researchers, patrons and vendors.

Principal Duties & Responsibilities:

-Supervise the collection, cataloging and availability to staff, researchers and patrons of the Archive's collections.

-Evaluate, select, retrieve and arrange all Archive materials.

-Maintain Archive catalog and collection databases.

-Maintain Archive accessibility to a wide range of users, both internal and external, answering inquiries when needed.

-Oversee all Archive and related Center [organizational] records management, including instructing Center staff in the proper disposal of Center records.

-Supervise Archive volunteers.

-Produce teaching materials and work with student and other small groups to promote LGBT history.

-Produce and facilitate community events, such as talks and exhibitions.

-Research, identify and support the application of Archive-specific funding.

-Other duties as needed.

Position Requirements:

-MLIS or equivalent (MLS, MIS).

-Familiar with database design and use, experience with DB/TextWorks a plus.

-Excellent interpersonal skills; demonstrated ability to work with volunteers.

-Exercise good judgment and problem solving skills with an ability to anticipate and prepare for changing demands.

-Self-starter; capable of working with minimal supervision.

-Excellent organizational skills with an attention to detail.

-Knowledge and understanding of LGBT history, communities and their issues/interests.

-A strong commitment to the mission of The Lesbian, Gay, Bisexual and Transgender Community Center.

To apply please send Covec letter, resume and desired salary to

Eastern Diocese of the Armenian Church of America - Archivist

(May 4, 2016)

The Diocese of the Armenian Church of America is seeking a full - time archivist for the Diocese of Armenian Church of America

Responsibilities include:

Dealing with Archival Vendors

Maintaining the Archives Budget

Sending out Archival Collections for Digitization

Processing and Inventory Archival Collections

Creating Finding Aid & EADS

Supervising all Archival Personnel

Working with Diocesan Personnel

Help create the Diocese of the Armenian Church of America Archival Website


Masters of Library Science

2-4 Years Experience, with increasing levels of responsibility

Proficient in Microsoft Office Products

Familiar with Dreamweaver & Oxygen XML Software

Can lift boxes up to 20 Pounds


Previous Archival Management Experience

Can read Armenian

Certified Archivist (CA)

Records Manager (RM)

Please send Resume, Writing Sample, Sample Finding Aid to

Brooklyn Academy of Music (BAM) - Intern

(May 3, 2016)

We are looking for Summer and Fall interns at the BAM Archives.

We would like a 20 hour commitment and, while knowledge of Collective Access is a plus, a lot of the work this Summer and Fall will be processing internal administrative papers from 1965-2005.

If you know of aanother place to post a listing, the following should work:

BAM Archives is looking to hire an graduate student intern. The work includes processing and cataloging internal administrative papers from 1965-2005. The candidate should be able to make a firm 20 hour a week commitment through Fall 2016 &/or Winter 2016. BAM programming subject knowledge and/or familiarity with Collective Access cataloging a plus. As a bonus, BAM has some great perks (free shows and movies). The BAM Archives is located in Crown Heights, Brooklyn. Self-directed, detail-oriented students encouraged to send applications to Louie Fleck, BAM Hamm Archives Manager,

Here is a link to the listing on BAM’s hiring page:

Hammer Family - Art Conservator

(May 3, 2016)

We are seeking a conservator to assist with handling and organization of long-stored collection of prints, drawings, and paintings. The job will require assessment, organization, and packaging in preparation for safe shipment of artwork.

To apply, please send resume and cover letter to

Conservation Center for Arts and Historic Artifacts - DHPA Communications Assistant

(May 2, 2016)

DHPS Communications Assistant

The Conservation Center for Art & Historic Artifacts (CCAHA) in Philadelphia is hiring a Communications Coordinator, a full-time, five-year contract position to provide archival and preservation services in New York State, to help facilitate New York’s Documentary Heritage and Preservation Services (DHPS) initiative.

In addition to supporting annual marketing strategies, tasks will include managing a website and social media accounts; writing and editing blog posts and eNewsletters; promoting initiatives through media coverage and special events; creating internal communication vehicles; producing marketing and educational materials such as brochures and rack cards; assisting in the creation of and then facilitating distribution and data collection of an annual online needs survey; and assisting with advocacy.

Applicants should have a minimum of a Bachelor’s degree in English and/or public relations and a minimum of one year of related work experience. The successful candidate must possess excellent written and oral communication skills, excellent computer and internet skills (Photoshop and Illustrator knowledge desired), knowledge of social media, and an interest in archives, history, and/or preservation.

Qualified applicants should send resume, letter of interest, and three references via email with the subject line “DHPS Communications Assistant Application” to: Ms. Anastasia Matijkiw, DHPS Program Coordinator, Conservation Center for Art & Historic Artifacts, Position is open until filled; applications received by May 31, 2016 will receive priority review.

Conservation Center for Arts and Historic Artifacts - DHPS Archives Specialist

(May 2, 2016)

The Conservation Center for Art & Historic Artifacts (CCAHA) in Philadelphia is hiring an Archives Specialist, a full-time, five-year contract position to provide archival and preservation services in New York State, to help facilitate New York’s Documentary Heritage and Preservation Services (DHPS) initiative.

The responsibilities of this position include conducting on-site archival needs assessments and preservation needs assessments with written reports; developing, presenting, and organizing educational programs and workshops; presenting lectures and preparing programs for professional and lay audiences to promote awareness of archival and preservation concerns and practices; and providing technical information via telephone, e-mail, and in print on archival and preservation topics. The DHPS Archives Specialist also maintains familiarity with archival and preservation literature, and may also be called upon to write articles for publication.

Qualifications include training in and a thorough understanding of archival theory, practice, and standards; practical knowledge of archival policies and procedures; experience with archival processing; knowledge of preservation principles, practice, and issues; experience in conducting and writing archival and preservation assessments for cultural institutions; talent in teaching and public speaking; excellent written, verbal and interpersonal communication skills; ability to work independently; MLS (or equivalent) with a concentration in archival management, and a minimum of two years experience working in an archival setting. Frequent travel in New York is required.

Send letter of application, resume, writing sample (preservation assessment if relevant), and three references via email with the subject line “DHPS Archives Specialist Application” to: Ms. Anastasia Matijkiw, DHPS Program Coordinator, Conservation Center for Art & Historic Artifacts, Position is open until filled; applications received by May 31, 2016 will receive priority review.

New York City Department of Transportation - Intern

(April 28, 2016)

Position Title: Information Management- Summer Internship

Agency Description:

DOT’s mission is to provide for safe, efficient and environmentally responsible movement of people and goods in the City of New York and to maintain and enhance the transportation infrastructure crucial to the economic vitality and quality of life of our primary customers, City residents.

Our Department serves all residents of New York City as well as commuters, tourists and other visitors that use our City’s streets, sidewalks, waterways and public plazas. We also serve the trucking industry and other businesses that rely on our transportation infrastructure for their business needs. We serve users across different modes and needs including: pedestrians, cyclists, motorists, truck drivers, the elderly, the disabled and the very young.

Unit Description:

Manage the Agency's records-The project requires the interns to assist the Deputy Counsel in a variety of Records Management tasks. The interns will review the inventory of records store off-site and under supervision, prepare lists of records to be submitted to NYC DORIS for disposal. The interns will determine which records are not adequately described or do not have an assigned date, and visit the off-site storage facility in Jersey City, New Jersey, to review the contents of the corresponding boxes. After the review process, the interns will create a list of the contents of the boxes not adequately describes, to supplement the inventory and determine whether these records are eligible for disposal.


When working at 55 Water Street- review the records inventory, complete forms using information from the inventory and prepare necessary paperwork for disposal requests. When working off-site -travel to Jersey City to work in the off-site storage facility to review records that the facility will make available to the interns. Using a laptop, edit the records inventory with information from records that have been reviewed.

Students will learn about record retention, the importance of properly cataloging records before storing them, the students will be involved in a major records disposal project. The students will gain knowledge related to how a large agency manages its records and the procedure that are in place that make the process effective. The interns will assist in preparing training material for the agency staff.


Graduate Student

Major: Library science, Archival Science, Political Science, History, Museum Studies or related field.

Skill sets needed: Attention to detail, strong organizational skills, basic Mircrosoft excel, ability to lift and review contents of records storage boxes, ability to travel off-site when necessary.


20.58 per hour

Summer Interns work 35 hrs a week and the assignment ends on August 26, 2016.

Application Process:

E-mail resume with cover letter to:

Archives of the Archdiocese of New York - Intern

(April 27, 2016)

Institution: Sisters of Our Lady of the Christian Doctrine / Archives of the Archdiocese of New


Position: Archives Intern, Summer 2016 (paid)

The Roman Catholic religious community of the Sisters of Our Lady of the Christian Doctrine

(RCD) is in the process of transferring their community’s records from their motherhouse in

Nyack, New York, and Fordham University to the Archives of the Archdiocese of New York,

located in Yonkers, New York. The RCDs were founded as a community in 1910, establishing

Madonna House, a settlement house in New York City’s Lower East Side. As the value of the

work the Sisters were doing became more apparent, the community sent sisters to South

Carolina, Florida, and New Hampshire, among other places. In 1924, the Sisters bought

property in Nyack, New York, to be used as a camp for children and the poor from Manhattan.

The Archives of the Archdiocese of New York houses the historical records of the people,

institutions, and associations of the Archdiocese.

Project Description: Some records of the community were transferred to the Archives at

Fordham University, while others remained at the community’s Nyack location. Now, all the

records are going to be merged into one collection at the Archives of the Archdiocese of New


The Archives is looking for an intern to:

 Complete a collection survey of the material remaining at the Nyack location

 Make a recommendation about what material has archival value and should be

transferred to the Archives

 Create a processing plan to merge the material from Nyack and from Fordham

into one new, comprehensive collection

o Include in the processing plan notes about the condition of the material

from both locations

 If time permits, begin implementing the processing plan and create a finding aid

Qualifications: The Intern will work under the supervision of the Archivist of the Archdiocese

of New York, and will be expected to consult with the superior of the Sisters of Our Lady of the

Christian Doctrine. The intern is expected to be familiar with the fundamentals of archival

organization and description as well as physical processing and should feel comfortable

identifying significant archival content. Candidate must have completed or be currently

enrolled in an archives and / or library science program with a concentration in archives.

Must be able to commit at least one day per week (9:00 – 5:00) from mid-May through August,

but specific hours and days will be arranged with the intern. This internship is paid.

Please note that the work will take place in Nyack and Yonkers. Preferable for candidate to

have their own transportation, but public transit options are available.

To apply, please send a cover letter and resume to Kate Feighery at

Learn more about the Sisters of Our Lady of the Christian Doctrine and the Archives of the

Archdiocese of New York.

The Winthrop Group - Archives Technician

(April 25, 2016)

Archives Technician (full-time, 4 months)

The Winthrop Group has an immediate full-time opening for an Archives Technician who will assist experienced Winthrop archivists on client projects. The work requires a detail-oriented person with a commitment to accuracy and an ability to work efficiently and to collaborate easily with others. The anticipated start date for the position is in early May 2016.

Description: Tasks and Responsibilities

- inventorying and arranging documentation

- labeling archival folders

- accurate and detailed data entry

- undertaking quality control reviews

- preparing processed records for shipment to an out-of-state repository


- Must be currently enrolled in or be a recent graduate of a MLS/MLIS or MA in History program, with a concentration in archives

- Familiarity with archival principles and methods

- Minimum of 6 months of experience in archival processing (working under the guidance of an experienced archivist)

- Strong written and oral communication skills

- Database experience and proficiency

Compensation based upon experience and qualifications.

Contact Information

Please submit a cover letter that provides information on your interest in and aspirations with regard to the archives profession, a resumé, a brief writing sample (preferably from a finding aid), and three references (including the name, title, postal and email addresses, and telephone number for each) to: Eunice Liu, Lead Archivist, at

Review of resumes will begin upon their being received.

David Webb - Archives Intern

(April 19, 2016)

David Webb, an important American jewelry company founded in 1948, is seeking an archives intern possessing an interest in archival collections and decorative arts or jewelry. An attention to detail and good organizational skills are required.

The archive consists of over 40,000 drawings by David Webb, including client renderings, as well as company production records, and ephemera documenting David Webb in the fashion press and news.

This part-time internship is available to students enrolled in undergraduate or graduate archival or information studies programs or a decorative arts program, who wish to learn and gain professional experience in archive management.

Responsibilities Include:


Creation of metadata

Assisting in implementing best practices and setting priorities for collection management, processing, and description

Maintenance of current magazine editorial and press

Skills required:

Organizational skills

In depth knowledge of processing visual material and creating finding aids

Computer proficiency: Excel, Microsoft Office Suite, scanning, creating databases etc.

Archival best practices

Strong problem-solving skills

Archive, Library or Museum experience is a plus

This is an unpaid internship with a stipend offered for lunch and travel. If desired, the internship can be used for course credit.


2 to 3 days/week, 15 hours minimum. Hours and days are flexible.

Period of internship: to be discussed, but a minimum of 8 weeks is preferred.

Your submission to should include:

Cover letter, including start date

Resume in PDF format

Two references with contact information

Mitchell Martin Inc. - Archivist

(April 15, 2016)

Need 1 year experience- ^ Month Contract in Mahwah NJ

  • Process physical and borne digital materials including photographs, moving images, artwork, and museum objects.
  • Produce access tools including finding aids, catalog records, and indexes.
  • Work with the Legal Department and Records Management to accession records currently managed by other NYSE departments that have been deemed permanent.
  • Complete large and small scale scanning projects to provide access and preserve archival information
  • Provide maintenance to the collection, including rehousing of physical material, migration of digital formats, and handling the art and museum collection.
  • Assist Corporate Archivist with reference requests and material retrieval.


  • Master’s degree in archival science, library science, or a related area of study that includes a concentration in archives.


  • 1 year of archival experience, including significant arrangement and descriptive duties.
  • Experience working with an archival digital asset management system and database applications

To Apply: Please sent resume to

Lincoln Center of the Performing Arts - Archivist

(April 15, 2016)

Lincoln Center for the Performing Arts (LCPA) Archivist


Lincoln Center for the Performing Arts (LCPA) is looking for an innovative archivist to lead its archival and records management functions. Reporting to the Senior Vice President, General Counsel, and Secretary of LCPA, the archivist is the principal information resources specialist within the LCPA and plays a major role supporting the daily work and operations of the organization, while also providing critical support for new initiatives and program areas.

The Setting

LCPA is a diverse, dynamic organization with several new initiatives in which the archives will play a key role. These include the renovation of David Geffen Hall, the newly launched Hall of Fame, and greatly expanded digital programing for the public. In addition, LCPA has upgraded its digital infrastructure with a new, integrated digital asset and rights management system. It is critical that the Archive be strategically integrated into these and the complex spectrum of the business and creative activities of the organization. The new archivist will play a key role in re-imagining the Archive in a 21st century context and so how it can better support a renewed, digitally-oriented, team-integrated, and outward-facing LCPA.

Primary Responsibilities

  • Administers and updates retention and disposal schedules
  • Advises the Senior Vice President on archival policies and practices
  • Provides document access services for the entire organization, including digital document delivery and onsite consultations
  • Provides reference services for staff, scholars and for the public, as needed
  • Evaluates records for long-term archival retention
  • Ensures the proper conservation and preservation of paper-based and digital record assets
  • Supervises all staff assigned to the Archive
  • Works with staff throughout the organization to ensure the appropriate implementation of records maintenance and transfer responsibilities
  • Collaborates with Digital Media and Community Engagement staff on public outreach, development, and education


  • 5-7 years of experience in a non-profit or commercial archive
  • Demonstrated ability to plan and organize effectively
  • Proven interpersonal skills and ability to work effectively with a range of clients and colleagues
  • Demonstrated ability to work independently as well as part of a team
  • Knowledgeable about current trends in information resources, document management systems, and related digital discovery tools
  • Ability to lift or move 25 pounds on a regular basis
  • A BA/BS and an MLIS or the equivalent in theory and practice

About Lincoln Center for the Performing Arts

Lincoln Center for the Performing Arts (LCPA) serves three primary roles: it is the world’s leading presenter of superb artistic programming, is a national leader in arts and education and community relations, and functions as the manager of the Lincoln Center Campus.

Submission Procedure

Please submit a resume and cover letter (with salary requirements and outlining your interest in Lincoln Center) to the inbox. Submissions without cover letters will not be reviewed.

Please list: Lincoln Center for the Performing Arts (LCPA) Archivist in the subject line.

Internal Candidates should contact a member of the Human Resources Department directly. Lincoln Center is an equal opportunity employer

The New York State Archives - Archives and Record Management Specialist 2

(April 8, 2016)



SALARY: $52,293*

The New York State Archives is seeking to fill an Archives & Records Management Specialist (ARMS) 2 position within the Information Technology Services Unit. The Information Technology Services Unit has responsibility for the development, integration, and support of all New York State Archives information systems. Under the direction of an Archives and Records Management Specialist 3, duties of this position include, but are not limited to, the following:

Participate in the evaluation, implementation and integration of standards based public access tools for archival records, including an EAD based finding aid catalog, Digital Collections, and name index;

Develop web content and features including tools for using historical records in the classroom;

Support the development of the State Archives electronic records program;

Support the integration of records management systems with archival management systems;

Advise on the technical implementation of professional standards; and

Work with State Archives staff and vendors to identify and implement web based solutions.

MINIMUM QUALIFICATIONS: For permanent appointment candidates must have one year of permanent competitive or non-competitive 55b/c service as an Archives and Records Management Specialist 1 OR have one year of permanent competitive or 55b/c service in a title SG-16 or above in a title deemed eligible for transfer under Section 52.6 of the Civil Service Law. For provisional appointment, candidates must have a Master's degree in history, government, business or public administration, political science, American studies, library/information science, or archival administration and two years of professional experience in which the majority of duties involved one or more of the following:

Analyzing or appraising records and information systems to develop recordkeeping and/or records retention plans for an institution, governmental body, or corporation;

Providing education, training, grant-in-aid, or direct technical assistance services in records management and/or archives administration for an institution, governmental body, or corporation;

Developing or implementing guidelines, standards, policies and procedures concerning records management and/or archives administration for an institution, governmental body, or corporation;

Evaluating available information technology to support recordkeeping needs and requirements of an institution, governmental body, or corporation;

Acquiring, controlling, preserving, making available, or promoting use of archival records, whether in electronic, paper, or other form for an institution, governmental body, or corporation.

PERFERRED QUALIFICATIONS: Special consideration will be given to candidates who possess the following qualifications:

Participation in the implementation/maintenance of public access tools and/or records management systems.

Familiarity with systems designed to support access to archival records, such as ARCHON, Archivist’s Toolkit, CollectiveAccess, XTF, etc.

Participation in the implementation/maintenance of web content.

Knowledge and understanding of the standards used to provide access to and manage archival records including EAD, EAC and TEI.

Familiarity with XML, XSL and XLST.

Demonstration of experience with core archival and records management practices including scheduling/appraisal; archival description and preservation; digital preservation and electronic records; references services to a wide range of users including state and local government agencies. Academics, educators, genealogists, local historians, and the general public.

CONDITIONS OF EMPLOYMENT: This will be a permanent or provisional appointment. Promotions and transfers may change appointees’ negotiating unit. Applications should be aware that changes in negotiating units may affect their salary, insurance, and other benefits.

*Leads to a salary of $66,494 based on annual performance advances.

APPLICATION: Qualified candidates should send a resume and letter of interest by April 22, 2016 to (email submissions are preferred). You must include the Box number (OCE-960/26221) of the position in the subject line of your email and/or cover letter to ensure receipt of your application.

American Jewish Joint Distribution Committee - Processing Archives

(April 8, 2016)

The JDC Archives is the institutional repository of the American Jewish Joint Distribution Committee (JDC), the world’s leading Jewish humanitarian assistance organization since its founding in 1914. Holding over 3 miles of records documenting JDC’s global rescue, relief, and renewal work in over 90 countries during the past century, the JDC Archives is one of the world’s most significant collections for the study of modern Jewish history.

We seek students who are interested in gaining archival processing experience. The broad geographic and programmatic scope of our institutional records allows us to tailor projects to different interests.


  • Arrange, rehouse, and describe unprocessed records of JDC’s activities around the world, including Israel, the Soviet Union, Tunisia, and Yugoslavia, from the past three decades
  • Metadata creation and management in database
  • Prepare collections for off-site storage
  • Database cleanup, such as deleting duplicate records and conducting quality control on file names and subject terms
  • Contribute to collections management procedures and documentation
  • Other special projects as they arise


Proficiency in Word and Excel required. Familiarity with database procedures is recommended. Candidate must have completed at least one semester of coursework in archives or library science. Interest in Jewish history preferred.

All opportunities are unpaid, but may be taken for course credit. Candidates will be supervised by professional archival staff and will have the opportunity to attend staff meetings and workshops. An expected schedule is 12-20 hours per week. Options are available in the NY office located in midtown Manhattan and in our offsite facility in Long Island City.

Applications are accepted on a rolling basis. To apply, please send a cover letter and resume to

Federal Reserve Bank of New York - Information Services Associate

(April 5, 2016)

Information Services Associate - Research Library-245614

Federal Reserve Bank of New York

Primary Location NY-New York City

Full-time / Part-time Full-time

Employee Status Regular

Overtime Status Exempt

Job Type Experienced

Travel No

Shift Day Job

Work Hours 40

Job Sensitivity Not Evaluated

Target Start Date Mar 31, 2016

The Research Library supports the Research & Statistics group and the scholarly research and policy-oriented analysis conducted by the Bank in order to fulfill the mission of the Federal Reserve Bank of New York. This  individual will be a key contributor on a team of professionals that provide reference and information discovery services within a larger Research Library operation.

Job duties include: 

Leveraging superior research skills to respond to research queries of varying complexity from transactional requests to long-term complex projects

Effectively managing and prioritizing incoming requests from Bank staff

Analyzing and recommending solutions to business areas and end-users on research strategy

Providing training on electronic resources available to end-user across the Bank.

Supporting citation gathering process for research economists

Updating library web pages and working closely with web team to optimize the library’s web presence in the Bank

Producing and curating  the daily news  alert service for all Bank staff

Identify opportunities to leverage alerting tools and implement enhanced services.

Monitor the landscape for alternative information resources and contribute to evaluations and upgrades to library’s portfolio of products and services 

Contributing to Research's social media outreach initiatives using internal and public communication channels

Participate in committees to effectively leverage resources across the Federal Reserve System

Troubleshoot Research Library web-applications as needed

Required qualifications:

• 5-8 years’ experience serving in a research capacity  

• Superior customer service, interpersonal, and communication skills 

• Excellent problem-solving, analytical, organizational and writing skills 

• Experience working with a vast array of  banking, financial and economic information resources

• Knowledge of major data providers and their products

• Experience with or working knowledge of html and web usability

• Ability to work both independently and collaboratively with librarians, economists, and other stakeholders in a rapidly changing environment 

• Ability to self-manage and effectively respond to shifts in priorities

• An interest in and ability to embrace new information technologies

• Proficient in the Microsoft Office environment

Preferred qualifications: 

• ALA-accredited MLS, MIS, or equivalent 

• Working knowledge of economics, banking, and finance

• Experience in SharePoint environments

No direct supervisory responsibility.

To Apply go to:

Wildlife Conservation Society - Project Archivist

(April 4, 2016)

Project Archivist Job Description

(Full time, temporary: 12 months, July 2016-June 2017)

The Wildlife Conservation Society [WCS] Archives is seeking a highly motivated and energetic individual for a full-time, 12-month Project Archivist grant-funded position beginning July 2016.

Founded in 1895 as the New York Zoological Society [NYZS], WCS is committed to saving wildlife and wild places worldwide. This initiative is carried out through science, global conservation, education, and the management of the world’s largest system of urban wildlife parks, led by the flagship Bronx Zoo. Documenting the history of this work, the WCS Archives includes records related to the Bronx Zoo, the New York Aquarium, international fieldwork projects, and other WCS institutions and activities.


Under close supervision by WCS Archivists, the Project Archivist will be responsible for processing several collections and making them accessible for use by researchers and the general public. The successful candidate will arrange and describe approximately 156 linear feet of records documenting the work of NYZS officers and trustees, the Public Affairs division, and NYZS’s annual meetings. Other responsibilities will include:

  • Performing basic preventative conservation measures upon fragile and/or at-risk materials
  • Identifying and flagging items needing more extensive treatment
  • Describing processed collections in Archivists’ Toolkit in accordance with DACS and publishing EAD finding aids on the WCS Archives website
  • Creating MARC catalog records for processed collections
  • Writing 12 posts highlighting the project work and collections for the WCS Archives blog, Wild Things

Required Qualifications

  • MLIS or similar degree with a concentration in archival studies from an ALA-accredited program, or equivalent graduate degree in Archives.
  • Demonstrated experience arranging and describing archival collections
  • Demonstrated knowledge of archival theory, practice, standards, and best practices
  • Excellent attention to detail
  • Ability to work both independently and under supervision
  • Excellent verbal and written communication skills
  • Demonstrated ability to set priorities and meet strict deadlines
  • Familiarity with basic preservation techniques for fragile materials

Preferred Qualifications

  • Minimum one year of professional experience processing archival collections and creating finding aids
  • Demonstrated knowledge of and experience with basic preventative conservation measures for paper documents and photographic prints and negatives
  • Demonstrated experience with MARC cataloging for archival collections
  • Substantive experience with Archivists’ Toolkit or ArchivesSpace
  • Knowledge of the history of zoos and aquariums and/or the history of international wildlife conservation

Salary and Benefits

The Project Archivist will be paid $41,600.

WCS offers extensive benefits including 12 holidays, 15 vacation days, and 10 sick days on an annual basis, as well as life insurance, health/dental/vision coverage, and a retirement savings plan.


To apply, please visit and search for Job Title “Project Archivist.”


Center for Puerto Rican Studies, Hunter College, CUNY - Digital Projects Coordinator

(April 1, 2016)

Schedule: Mon-Friday, 35 hour work week

Start Date: Available immediately

Closing Date: Open until filled

Compensation: Commensurate with work experiences, salary history and falls within established university guidelines. Position is full time equivalent (comprised of 2 part time funding sources). Limited fringe benefits available.

Assignments & Supervision:

Work assignments may vary depending upon library and archival project needs. Work under the supervision of the Digital Archivist, and may oversee the work of college assistants for specific projects.


  • Coordinates the implementation of assigned digital projects
  • Contributes to the development of digital collections.
  • Enforce best practices for processing, quality control, content management, and preservation of digital collections according to national standards.
  • Solve problems, answer questions and provide technical solutions to supervisor and staff.
  • Oversee training and supervision of other project team members.
  • Maintain statistics and prepare official project reports as requested.
  • Responsible for technical aspects of digital project outcomes.


  • Knowledge of Puerto Rican history and culture with special emphasis on knowledge of digital humanities regarding Puerto Ricans in the United States and an excellent grasp on information in Puerto Rican studies including digital based resources desired.
  • A Master’s degree in Library and Information Science or equivalent. Any combination of education and experience that provides the required knowledge and abilities may be considered such as a Bachelor’s degree plus two years’ experience involving digitization in a library, archives, or museum environment.
  • Knowledge of the methodologies, including digital imaging and recording technologies, for creating reproductions of primary source materials.
  • Working experience with structured data, digital object standards, and metadata formats and standards.
  • Ability to work independently, exercise sound judgment, make constructive recommendations, interpret and apply policies and procedures, and perform work in various situations where numerous and diverse demands are involved.
  • Demonstrated analytical and problem solving skills.
  • Strong and effective oral and written communication skills at a professional level in both

Spanish and English.

  • Understanding of digital library/archives challenges and trends.
  • Ability to handle multiple work priorities, organize and plan work and projects.
  • Experience working as a team member, organizing staff time management and exercising supervisory responsibilities.
  • Experience with databases and software, including content management systems such as Collective Access and intranet/document management systems such as SharePoint.
  • Familiarity or knowledge of digital preservation issues and experience handling rare and delicate archival and library materials.
  • Working knowledge of copyright law and fair use.

To apply: Forward cover letter, resume and contact information for 2 professional references via email to José deJesús, Associate Director for Operations, Center for Puerto Rican Studies, Hunter College, CUNY at . The subject line of the email should read: Digital Projects Coordinator. Telephone queries: 212-772-5706.

About the Center for Puerto Rican Studies at Hunter College

The Center for Puerto Rican Studies is a research institute dedicated to the study and interpretation of the Puerto Rican experience in the United States, producing and disseminating relevant interdisciplinary research. Centro also collects preserves and provides access to library and archival resources documenting Puerto Rican history and heritage. We seek to link scholarship to social action and policy debates, and to contribute to the betterment of our community and enrichment of Puerto Rican studies.

Hunter College, located in the heart of Manhattan, is the largest college in the City University of New York (CUNY). Founded in 1870, it is also one of the oldest public colleges in the country

Solomon R. Guggenheim Museum - Intern

(March 30, 2016)

Archives Internship at the Guggenheim Museum Archives

Summer 2016

The Guggenheim Museum Archives seeks a current or recent MLS graduate student for its Summer 2016 internship. This internship is full-time beginning on June 1 and ending on August 12.

Responsibilities may include:

  • Arrange and rehouse collection materials and apply basic preservation methods as necessary under supervision.
  • Prepare descriptive inventory and finding aid information including box and folder lists in ArchivesSpace.
  • Assist with digitization and metadata entry according to established procedures.
  • Work with staff to establish and carry out Records Management workflow and procedures
  • Contribute content for monthly newsletter and Findings blog.
  • Assist with onsite research appointments and other duties as assigned.


  • Current or recent Masters of Library Science student with a specialization in archives
  • Knowledge of basic archival principles of processing, arranging and describing collections
  • Familiarity with ArchivesSpace, EAD, and XML desired
  • Experience or coursework in Records Management preferred
  • Knowledge of modern and contemporary art a plus


Established in 1973, the Solomon R. Guggenheim Museum Archives exists to collect, preserve, and provide access to all historical documentation of the Solomon R. Guggenheim Foundation (SRGF) and the records related to the history and activities of the Solomon R. Guggenheim Museum (SRGM) for the purpose of administrative support and historical research. The Archives traces the development of Solomon R. Guggenheim's private collection and SRGF and actively collects materials on the history of SRGM in New York from its inception in 1939 as the Museum of Non-Objective Painting on East 54th Street, to the present as the Solomon R. Guggenheim Museum on 1071 Fifth Avenue.

If interested, please send a resume, cover letter, and two (2) references to:

Tali Han

Assistant Archivist

Solomon R. Guggenheim Museum

Rockefeller Archives Center - Archivist

(March 25, 2016)


Rockefeller Archive Center

The Rockefeller Archive Center seeks an experienced, forward-thinking, and versatile archivist to join its

Collections Management team to take a leadership role in the management and oversight of the Archive

Center’s audiovisual collections. The Archivist will be actively engaged in each area of the life cycle of

audiovisual material, from accessioning to providing reference assistance.

The Archive Center’s audiovisual collections consist of films, video and audio from a wide variety of

nonprofit institutions (ranging from the Ford and Rockefeller Foundations to the Asia Society and

Rockefeller University) as well as from the Rockefeller family. The Archive Center’s diverse collections

include approximately 5,000 films, 10,000 audiotapes and 5,000 videotapes in a wide variety of formats,

The Archivist's primary duties will include:

  • contributing to the development of policies and standards for the care and preservation of the

Archive Center’s audiovisual collections;

  • establishing physical and intellectual control on newly accessioned material and creating and

enhancing descriptions and finding aids using best practices;

  • managing preservation and digitization projects and providing reference assistance to

researchers and donor organizations;

  • supervising student employees and interns and providing outreach to enhance awareness and

use of the Archive Center’s collections.

Prospective candidates should hold an ALA-accredited Masters Degree in library, information, and/or

archival science or an equivalent advanced degree. Prospective candidates should have at least five

years of professional experience in a library or archival setting. Experience managing audiovisual

workflows is required. Prospective candidates should have demonstrated knowledge of current and

emerging trends in the archiving and preservation of audiovisual material. Demonstrated knowledge of

legacy audio and moving image media preferred. Prospective candidates should have a working

knowledge of DACS and EAD descriptive standards.

Prospective candidates should have demonstrated supervisory ability and evidence of effective project

planning, management, and completion. Demonstrated ability to work in a team-oriented approach

with fellow staff members is required. Excellent written, verbal, analytical, organizational, and

interpersonal skills are required. Managing a collection of this scope will also require physically

engaging with the collection, including climbing ladders and lifting a 25lbs box.

The Rockefeller Archive Center, an operating foundation with its own substantial endowment, is an

independent archive and research center dedicated to the study of philanthropy and the diverse

domains it shapes. It was established in 1974 to assemble, preserve, and make accessible the records of

the Rockefeller family and the foundations and nonprofits established by the family, including the

Rockefeller Foundation, the Rockefeller Brothers Fund and the Rockefeller University. Today, the

Center's growing holdings include materials from numerous foundations, including the Ford Foundation

and the Commonwealth Fund, as well as from many nonprofit organizations. It is also a major

repository for the personal papers of leaders of the philanthropic community, Nobel Prize laureates, and

world-renowned investigators in science and medicine.

Located 20 miles north of New York City in Westchester County on a former Rockefeller estate, the

Archive Center is easily accessible from major highways and by train on the Metro-North Hudson Line.

The Rockefeller Archive Center is an equal opportunity employer. The Center is committed to the

support and encouragement of a multicultural environment and seeks candidates who can make

positive contributions in a context of ethnic and cultural diversity.

To apply, please send a letter explaining your interest in the position and qualifications along with a

resume via email or mail to:

Rockefeller Archive Center

15 Dayton Ave

Sleepy Hollow, NY 10591

NYC Dept. of Records and Information Services - Archivist

(March 25, 2016)

The Department of Records/Municipal Archives seeks a responsible individual to join its team helping to preserve the City’s historical records in the Municipal Archives. Under general supervision, with wide latitude for the exercise of independent judgment or action, performs specialized archival work including appraising digital and traditional format records for historical value (both on-site and in the field); arranging, describing, cataloging, re-housing and/or reformatting archival material according to accepted standards; and conducting research in archival records and/or assisting the public in locating and using archival material. The Associate Public Record Officer will have working knowledge of professional standards and emerging technologies in archival practice including working knowledge of digitization best practices and description standards including DACS, MARC, LCSH, Dublin Core and EAD. The Officer may also prepare and deliver lectures, conduct tours, and assist with the preparation of exhibitions and other public programs. This position will include supervision of subordinates. It may include performance of tasks such as data entry, and other responsibilities related to the operation of the Municipal Archives. This position will include moving and lifting heavy over-size cartons and books within and between the Archives headquarters and off-site facilities.

Minimum Qualification Requirements

1. A master's degree from an accredited college in Library Science, Archival Science, American History, Political Science or a related area, plus two years of full-time experience in archival or library science, one year of which must have been in a supervisory capacity of incumbents performing at a professional level; or 2. Education and/or experience equivalent to "1" above. However, all candidates must have a master's degree from an accredited college and the one year of supervisory experience as described in "1" above.

Preferred Skills

 Excellent interpersonal, communication, and organizational skills

 Experience with cataloging systems and archival discovery tools

 Ability to work effectively both independently and collaboratively on multiple on-going projects

 Demonstrated experience in database management and data migration

 Strong computer skills

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview

To apply, please send resume and cover letter to

Colgate University Libraries - Collections Archivist

(March 23, 2016)

Collections Archivist

Come join the team at Colgate!

The Colgate University Libraries seek a collaborative, thoughtful, and forward-thinking individual to fill the position of Collections Archivist. Reporting to the Head of Special Collections and University Archivist, the Collections Archivist accessions, arranges, describes and preserves manuscript and archival collections including University Archives records. The Collections Archivist also participates in records management activities for university records, including the management of electronic records, and provides records management instruction to university offices and departments. The Collections Archivist supervises the department’s student workers and manages the reading room. The individual provides reference services to members of the Colgate community and other researchers and manages reproduction requests. In addition to supporting the department’s general instructional and outreach programs, the Collections Archivist works closely with the Head of S pecial Collections and University Archivist to support research being conducted in classes and for the university’s bicentennial celebrations.

Required Qualifications:

Master's Degree from an ALA-accredited institution with a focus in archives and records management

2 years of professional archives experience

Experience arranging, describing, and preserving archival and manuscript collections

Strong command of archival theory and best practices, especially as they relate to the particular issues posed by born digital content

Demonstrated knowledge of DACS, EAD, MARC, authority control practices, as well as knowledge of emerging standards for description

Knowledge of preservation standards and best practices

Strong organizational skills and written and oral communication skills

A high degree of technical facility, ability to work in command line interfaces, and the demonstrated ability to learn new technical skills through research and self-study

Ability to work independently and collaboratively with a variety of staff in a rapidly changing environment

Commitment to providing responsive and innovative services to a culturally and racially diverse campus

Ability to work a schedule which includes some evening, weekend, and holiday hours

Additional information about Colgate University, the Colgate Libraries, and the full job description can be found at

Application instructions can be found at Candidates will need to upload a letter of application, curriculum vita, and provide email addresses for three references, including current supervisor. Colgate strives to be a community supportive of diverse perspectives and identities. Candidates should describe how they have or would propose to work in a diverse environment. Official transcripts will be required of candidates selected for an on-campus interview.

Review of application materials will begin on April 18, 2016, and continue until the position is filled.

Colgate is a highly selective private liberal arts university located in Hamilton, NY, and is an EO/AA employer. Women and candidates from historically underrepresented groups are encouraged to apply. Applicants with dual career considerations can find postings of other employment opportunities at

The Jewish Museum - Digital Asset Manager

(March 15, 2016)

The Jewish Museum

The Jewish Museum is the only art museum in the world that focuses on the dynamic interplay between artistic practice (both contemporary and historical) and an unparalleled collection of art and artifacts reflecting global Jewish identity and tradition from ancient times to the present day. It is recognized around the world for the quality of its collection, exhibitions and scholarship. Under the leadership of a new director, the Museum’s goal is to become internationally recognized as a distinctive hub for art and Jewish culture – the essential “go to” cultural destination for Jews and people of all backgrounds.

The Position

The Digital Asset Manager is the key knowledge owner for the museum’s Digital Asset Management (DAM) system (Piction), centralizing visual assets and supporting software. The Manager organizes and oversees the collection, import, and distribution of the museum’s diverse digital assets. Major responsibilities include implementing and refining metadata taxonomy framework, uploading and tagging assets; managing and troubleshooting imports; maintaining metadata and general system maintenance. Reporting to the Director of Digital, the Manager also oversees integration of the DAM system with the Museum’s digital platforms and databases, including but not limited to TMS, the website, mobile apps, and Google Art Project.


  • Leads museum-wide DAM software administration and configuration:

oManages the uploading of assets to the DAM system, including refining and updating embedded metadata.

oTrains and educates museum staff on DAM system usage and best practices. Promotes use of DAM system and provides technical support.

oManages User Access to Piction. Creates user accounts with variable security and access rights. Defines user roles and responsibilities.

oCreates, defines, and documents policies, procedures, and workflows for storage and delivery of digital assets and associated metadata that support the DAM system infrastructure.

oDevelops and implements metadata schemas to add value to digital assets and improve search results.

oExpand the accessibility of images from Museum collections and exhibitions to and other digital platforms.

oLeads efforts to locate and transfer high value digital assets from museum staff, internal servers, and local hard drives to the DAM system.

oSecures new assets as created by the Visual Resource Producer.

  • Maintains the integration between the internal collections management system (TMS), DAM system (Piction), and external display of content on the Museum website (ExpressionEngine) and other digital properties as needed.

oWorks closely with Collections Management Staff. Manages the relationship with DAM system vendor, including contract, scope, and software development negotiations. Partners with vendor to ensure system functions properly, updates are applied and tested, and new functionalities are tested and implemented. Liaises with other museum vendors, including but not limited to Expression Engine (CMS) and Shift (Web Developer) to ensure successful integration of data and assets across platforms. Oversees trouble-shooting and bug fixes.

  • Establishes DAM system metrics and reports, including user interaction.
  • Works with Rights and Reproductions Coordinator to develop and implement workflows in Piction as well as ongoing content usage and licensing rights needed.

Other Responsibilities

  • Oversees management of museum assets on Google Art Project and ArtStor.
  • Maintains awareness of Digital Asset Management best practices and trends.


  • B.A. or M.A. with minimum 3 years experience in related field.
  • Demonstrated success implementing digital asset management solutions (Piction preferred) and workflows in a complex creative environment.
  • Excellent project management skills. Self-motivated, organized, and proactive with meticulous attention to detail.
  • Demonstrated understanding of legal issues around digital asset use and solutions that serve both creative and legal requirements.
  • Proven success as a key member of a cross-departmental team.

Ability to work equally well with people in creative and technical positions.

  • Experience with Adobe Bridge and Photoshop, relational databases.
  • Experience with Piction and TMS a plus.
  • Enthusiasm for increasing institutional, educational and public access to digital cultural content.

Send Resume with Cover Letter and Salary Requirements To:

Director of Human Resources

The Jewish Museum - Digital Marketing Associate

(March 15, 2016)

The Jewish Museum

The Jewish Museum is the only art museum in the world that focuses on the dynamic interplay between artistic practice (both contemporary and historical) and an unparalleled collection of art and artifacts reflecting global Jewish identity and tradition from ancient times to the present day. It is recognized around the world for the quality of its collection, exhibitions and scholarship. Under the leadership of a new director, the Museum’s goal is to become internationally recognized as a distinctive hub for art and Jewish culture – the essential “go to” cultural destination for Jews and people of all backgrounds.

The Position

The Digital Marketing Associate supports the museum’s digital operations activities that expand the Museum’s brand through digital experiences on the website, blog, email, social media, search, mobile, and video initiatives. Reporting to the Director of Digital, the Associate will service internal departments with digital requests, and collaborate cross-departmentally to expand the museum’s online presence with the goal of increasing engagement with and visitation to the Museum, both digitally and on-site. The position will supervise Digital Marketing Intern(s).


  • Serve as second-in-command to Director of Digital’s administrative oversight of website, blog, search, email, and social media management.
  • Function as project manager for servicing digital requests across the museum using Basecamp project management software:

o Manage content updates on the Museum’s website (Expression Engine) and Microsites (WordPress)

o Generate content for Museum blog and coordinate editorial review.

o Schedule, write, produce, and route email campaigns using MailChimp email service provider. Oversee approvals for select departments.

o Draft and develop social media content across the Museum’s social media platforms: Twitter, Facebook, Instagram, and Tumblr.

o Oversee selection, approvals, captioning, and upload of digital assets including photography (Flickr) and video (YouTube).

  • Support Director of Digital in gathering metrics for monthly Digital Analytics reports, exhibition reports, sponsor reports, and other requests as needed.
  • Support Director of Digital in executing integrated digital communications strategy for exhibitions, collections, education programs, membership, special events, rentals, the Shop, and Russ & Daughters Restaurant.
  • Develop and coordinate graphics requests with Design Studio for digital projects; align production schedules for printed and digital communications.
  • Liaise with external vendors including web developer (Shift), MailChimp, and freelancers for ongoing website maintenance and reporting bugs/fixes.
  • Develop and optimize search advertising campaigns on Google AdWords.

Supervisory Responsibilities

  • Conduct trainings for staff to manage select areas of Expression Engine, MailChimp or social media as needed. Provide consulting expertise for subsidiary social media sites: Young Patrons, Teens, Shop, and Membership.
  • Recruit, train, and supervise a Digital Marketing Intern three times annually (spring, summer, fall) to meet job requirements and support digital activities.


  • B.A. or M.A in Marketing, Communications, Art History, or related field.
  • Minimum 1-year experience in cultural organization or digital profession.
  • Outstanding writing and copy-editing skills with experience in interpreting art and academic material for broad online audiences.
  • Develop, draft, and produce engaging digital content through research and fact checking with meticulous attention to detail.
  • Excellent project management skills and ability to prioritize/multitask.
  • Strategic and creative thinker with ability to problem-solve/trouble-shoot.
  • Analytical skills with ability to generate metrics reports via Google Analytics.
  • Basic HTML skills required
  • Proficiency in Adobe Create Suite (Photoshop, Illustrator, InDesign)
  • Experience in web CMS (Expression Engine, WordPress) a plus
  • Experience in email marketing (MailChimp) a plus
  • Experience in project management software (Basecamp) a plus
  • Active social media user on HootSuite, Twitter, Facebook, Instagram, Tumblr, Pinterest, Flickr, YouTube with interest in training others on social media.
  • Industry knowledge of digital best practices.
  • Genuine interest in art and Jewish culture

Send Resume with Cover Letter To:

Director of Human Resources

The Jewish Museum

1109 Fifth Avenue

New York, NY 10128


Fax: 212.423.3232

The Jewish Museum is an Equal Opportunity Employer

The Theodore Roosevelt Center at Dickerson State University - Intern

(March 12, 2016)

Digital Cataloging and Review/History Internships

The Theodore Roosevelt Center at Dickinson State University is seeking interns to participate in the cataloging of

historical documents in the Theodore Roosevelt Digital Library. The goal of the Center is to serve scholars,

tourists, teachers, curious citizens, and students of all ages as they explore the life and achievement of the 26th

President of the United States. Launched to the public in late 2011, the Theodore Roosevelt Digital Library is the

primary portal the Center uses to convey that goal to a national audience. More than 35,000 items from 18

different collections are already available at

The Center has over 150,000 digitized documents from the Theodore Roosevelt Papers at the Library of

Congress, including letters to and from Roosevelt, newspaper clippings, speeches and executive orders,

photographs, maps, and personal diaries. Around 10,000 items have been digitized from other collections, such

as the Prints and Photographs Division of the Library of Congress, sites within the National Park system, and

Harvard College Library. In order to make the digital files available to the public online, the Center is seeking

interns to help with creation and review of metadata for these documents in our online database. Interns will

work a minimum of 240 hours (approximately six weeks), participating in all facets of the development of the

digital library. These will include cataloging (viewing documents on a computer screen and typing and reviewing

information in a Web-based form), reviewing the work of other catalogers to make sure all standards are being

met, and copyright review of collections in order to clear them for publication.

The Theodore Roosevelt Center’s website includes interpretive content, such as articles and timelines that

promote the understanding of Theodore Roosevelt’s life. This content utilizes the same subject headings as the

items in the digital library to enhance the relationship with primary source documents. Candidates selected for

the history internship will also produce a number of encyclopedia articles for publication on the website.

Since the work is web-based, the internships will be conducted remotely. Interns do not need to relocate to

Dickinson, North Dakota, to complete their work. Training will be provided through an online classroom

environment throughout the internship. A moderate hourly stipend will be provided. Internships are to be

completed between May 15 and August 31, 2016.

Required qualifications:

 Graduate students or recent graduates in history or American studies, archival studies, library science or

information management

 Attention to detail

 Commitment to accurate, high-quality work

 Self-motivated worker, as all work will be done remotely

 Knowledge of Theodore Roosevelt and/or American History in the late 19th and early 20th centuries

 Strong oral and written communication skills

Desired qualifications:

 Experience working in digital collections, particularly creating metadata/catalog records

 Knowledge of digital standards, particularly Dublin Core and controlled vocabularies

To Apply:

Send letter of application (including your reasons for interest in this internship) and resume to Pamela Pierce,

Digital Library Coordinator/Archivist for the Theodore Roosevelt Center, at

Applications must be received by March 31, 2016, for consideration.

Queens Library - Part-time Digital Archivist

(March 11, 2015)


The Part-Time Digital Archivist is responsible for processing the library’s digital archives collections. This position will ensure the full archival processing for all digital archives collections, including the creation of collection level EAD records. Create and edit VRA Core and MARC records for archival materials (maps, photographs, manuscripts, musical scores, etc. The Part-Time Digital Archivist will train staff, volunteers and interns on digital archives projects and conduct quality control reviews on completed records. This position will also contribute to the curation of digital archives websites and social media by identifying candidate records for posts and online exhibits. Performs other duties as required.


Flexible schedule with a maximum of 17 hours per week.

Part-time positions do not offer any medical or health benefits.


ALA accredited MLS/MLIS degree required with either an Archives certification or professional archival experience. Experience with archival processing, digital asset management systems, and digital preservation required. Able to perform independently, be self-motivated and manage multiple tasks with a positive attitude. Attention to detail and accuracy. Ability to work well as a team member. Willingness to adapt to new technologies and processes. Knowledge of the Digital Public Library of America initiative, web archiving, and linked data, preferred. Fluency in a second language spoken in Queens is preferred.


Queens Library is a national and international leader in the delivery of public library service. Innovation and leadership are the hall marks of Queens Library. Our mission is to meet the needs of the community by offering lifelong learning opportunities and ensuring there is a positive impact in the community. Queens Library fulfills its goals by embracing innovation and change. With a history of offering pioneering programs that meet the diverse needs of the most diverse county in the US, Queens Library is a place where innovation and leaders are welcomed. Queens Library a private, non-profit corporation located in Queens, New York and includes 65 service locations with 1,700 employees.

Queens Library is the proud recipient of the following awards: 2009 Library Journal, Library of the Year, 2014 ALA/Information Today, Library of the Future, 2013 ULC Top Innovators, 2013 American-Architect’s Building of the Year (Queens Library at Glen Oaks).


Please send your resume and cover letter to and reference “PART-TIME DIGITAL ARCHIVIST - HOURLY” in the subject line. Resumes will only be accepted by email.

The Queens Library is an Equal Opportunity Employer

American Kennel Club, Inc. - Intern

(March 8, 2015)

Working directly under the supervision of the Archivist, the selected candidate’s chief activity will be the processing of at least one archival collection of AKC or AKC Member Club records. The intern will submit a collection report/processing plan and conduct the complete rehousing, preservation, and description of the collection(s), producing a DACS-compliant finding aid in the collection management system Archivists’ Toolkit. The intern may also be assigned basic library and reference assistance tasks.

This is a paid summer internship, offering up to 210 total hours (average of 21 hours a week) at the rate of $15/hr.

The potential candidate should be working towards, or have recently received, a Masters degree in Library and Information Science or Archival Management. Other requirements include prior processing of at least one archival collection, resulting in a finding aid, and familiarity with Archivists’ Toolkit. Awareness of MPLP (More Product, Less Process) principles is preferred. Candidates should possess strong attention to detail, ability to work independently, and research and writing skills. Applicants should submit a resume and cover letter addressing these experience and skill requirements

To apply please follow the link provided:

Refinery 29 Inc. - Project Archivist

(March 8, 2015)

Job Description

Refinery29 is looking for an extremely organized, enthusiastic and creative Project Archivist to index media assets in our Digital Asset Management software. The Project Archivist will be working with a range of digital file types, including design, photo and video formats. The position entails researching and indexing our current visual archived assets into the new system and all that encompasses; including working within a predetermined workflow process, researching and assigning creation metadata, associating contractual data via DRM profiles and tagging according to a pre-existing taxonomy.

This is a contract position for 3-months with a potential start date of March 15th, 2016. With a possibility to extend into future freelance opportunities. Compensation is $20/hr.

To apply email resume and cover letter to with the subject line “Project Archivist”.

Responsibilities include:

- Work closely with the Creative, Video, Legal and Editorial Teams to accurately represent the R29 voice and brand within the DAM platform

- Research via internal access points and create cross referencing between related assets

- The potential to further refine existing project workflow processes as efficiencies arise

- Assist in the continual development of the R29 internal keywording taxonomy

- Trouble-shoot DAM platform user issues via vendor customer support as needed

- Implement folder & file naming standards as needed

- Answering occasional internal reference request

- Digital file organization as needed

- Position supervised by IT Director and Digital Archivist

- Job duties may change as per business needs


- ALA accredited Master’s degree with archives coursework and/or Master’s or comparable degree in which coursework was focused on archival studies or information management

- Minimum two years professional experience in a cataloging or metadata-related position

- Previous experience with Digital Asset Management platforms and born-digital assets

- Prior experience and knowledge of different metadata standards and vocabularies

- Familiarity working with taxonomies and/or ontologies preferred

- Previous experience working with digital media files and/or stock imagery preferred

- Strong written and oral communication skills are essential

- Extremely organized, must possess an acute attention to detail

- Strong organization and problem-solving skills, and the ability to work independently

- Familiarity with social media platforms a plus

- Thrive in a fast paced environment

- Must have a positive attitude and be a team player

Company Description

Refinery29, the largest independent fashion and style website in the United States, delivers nonstop inspiration for smart, stylish and creative women everywhere. For three years running, Refinery29 has been featured in Inc. Magazine’s Top 500 fastest growing companies, and in 2013 it was rated the #1 fastest growing media company in the US. In 2014, Refinery29 was chosen as one of Fast Company’s World's Top 10 Most Innovative Companies in Style, and won three Webby Awards including Best in Fashion & Beauty. For more information and to browse content, visit

Additional Information

Refinery29 is firmly committed to providing equal employment opportunity without regard to race, color, gender, sexual orientation, age, religion, national origin, ancestry, marital or veteran status, or physical or mental disability.

Refinery29 does not accept agency resumes. Please do not forward resumes to our jobs alias, Refinery29 employees or any other company location. Refinery29 is not responsible for any fees related to unsolicited resumes.

American Jewish Joint Distribution Committee - Archives Project Specialist

(March 7, 2015)

JDC NYHQ is seeking an Archives Project Specialist to join the dynamic, active JDC Archives team for a position with responsibility for several special projects.


  • Coordinate the JDC Archives Indexing Project

- Research and select historic lists to be indexed

- Recruit, train and supervise volunteers

- Plan volunteer recognition events

- Present at conferences/public venues about the Indexing Project

  • Co-edit the JDC Archives Quarterly e-Newsletter

- Plan, write, and edit content

- Liaise with Marketing and Communications Department

- Review user analytics and statistics

  • Assist in the Selection Process of JDC Archives Fellowship Programs

- Conduct global outreach to publicize the fellowships

- Handle applicant inquiries and manage the application process

- Prepare materials for the Fellowship Advisory Committee

  • Organize Public Programs and Speaker Events

- Identify and partner with institutional co-sponsors

- Liaise with fellows and speakers for presentation preparation

- Arrange for recording/filming of events

  • Administer the JDC Archives Facebook Page

Qualifications and Key Competencies:

  • BA degree required; Master’s degree preferred
  • Minimum 1-3 years of work experience
  • Interest in history and in playing a role in a dynamic, active Archives team
  • Knowledge of and interest in modern Jewish history preferred
  • Well-organized and detail-oriented
  • Strong verbal, writing and editing skills
  • Proficiency with Microsoft Office and Outlook and with social media
  • Great interpersonal skills
  • Ability to work well in a team environment as well as independently
  • Self-starter who can initiate ideas

Please send your resume, cover letter and salary expectations to

Indie Collect Packathon - Paid Training Program

(March 4, 2015)

Welcome to the IndieCollect


Paid Training Program:

This will be a 6-week film & sound element identification training program for film students, entry-level archivists, and interested cinephiles. Participants will be taught to discern whether 35mm & 16mm film reels are original camera negatives, positive prints, interpositives, internegatives, or magnetic sound elements. You will learn how our inventory/asset management program works, how to read our barcodes, and how our IndieCollect Index tracks elements and element sets. In the process, you will pack (and be taught how to safely pack) the correct elements for approximately 700 motion pictures selected by the Academy Film Archive.

These indie treasures are going to be safely preserved at the Academy Film Archive, at no cost to the filmmakers! This is a wonderful opportunity to save hundreds of important films, and get training as an entry-level archivist at the same time.


Participants will be paid $10/per hour. We also welcome participants (including experienced archivists) who wish to donate your time!

Start Date:

The orientation program starts on Monday, March 7, at 10am.

(If you cannot be present on that first Monday, we will orient you separately.)

Minimum Time Commitment:

We are asking participants to commit to a minimum of 8 hours per week -- either one day or two half-days. During spring break, we would be happy if students could work full-time (i.e., up to a 40-hour week).

Run of Program:

We anticipate that this program will last for 6 weeks. Participants who perform well will be considered for future employment.


IndieCollect, 245 West 55th Street, 12th Floor, New York, NY 10019


We pride ourselves on having assembled a fun and diverse team. We welcome diversity in every sense of the word.

Contact: Steve Blakely, Collection Assessment & Archive Liaison Director (

Interested participants are asked to:

— Email Steve Blakely to express your interest

— Provide complete name, home address, tel & email contact in body of email

— Indicate days/hours you will be available

— Indicate if you will be able to attend first March 7 orientation session

— Attach your CV or bio

This program will be a first-rate educational experience and hope you will circulate this notice to your friends, colleagues and students.

Sandra Schulberg


IndieCollect @ Lab for Icon & Idiom, Inc.

IndieCollect is a program of the Laboratory for Icon & Idiom, Inc.(LII), our non-profit organization.

Robert Rauschenberg Foundation - Archives Intern

(March 4, 2015)

The Robert Rauschenberg Foundation is seeking a current or recent MILS graduate student for a Summer 2016 internship. This is a 12-week internship requires a minimum commitment of 2-3 days (16-24 hours) a week from June to August. Exact start and finish dates are flexible. Interns receive an hourly stipend. Academic credit is encouraged.

Under supervision of the Senior Archivist and Associate Archivist, possible projects include:

  • Arrange, describe, and rehouse archives materials.
  • Create finding aids and/or digital object records in ArchivesSpace.
  • Assist with digitization and metadata entry.
  • Assist with research appointments and other duties as assigned.


  • Current or recent Masters of Information and Library Science student with a specialization in archives
  • Knowledge of basic archival principles
  • Familiarity with Archives Space desired
  • Knowledge of Rauschenberg and modern art a plus

To Apply:

Interested candidates should email a resume, cover letter, and two (2) references to:

Francine Snyder

Director of Archives & Scholarship

Robert Rauschenberg Foundation

381 Lafayette Street

New York, NY 10003

Learn more about the Robert Rauschenberg Foundation:

Brooklyn Navy Yard Development Corporation - Record Manager/Archivist

(March 2, 2016)

The Records Manager/Archivist reports to the General Counsel. An internal Advisory Committee oversees the development of Records Management policy. The Records Manager/Archivist position oversees and implements the complete life cycle management of BNYDC records, from creation to disposal or determination of permanent value. This position also manages archives and artifacts collections, making them available to BNYDC personnel and consultants.

Specific Responsibilities Include:

I. Records Management

Review, update and implement Records Retention Schedule.

Review and process legacy corporate records in line with the existing disposition schedule.

Prepares material for disposal or transfer and the preparation of reports, and ensures compliance with disposition schedules.

Based on records management policies and procedures, determine which of currently stored corporates records are past their retention period and arranges for their disposal.

Continue to develop records policies and procedures, utilizing best practices for companies of comparable size in comparable businesses.

Manage location and tracking databases of corporate records.

II. Records Management/Archive

Oversee consolidation of Records Management and Archive operations and physical collocation of services into one location.

Manage digital asset management system (Collective Access) and other content management systems.

Digitize appropriate records, either in-house or by contract.

III. Archive Management

Provide access and research support of the Archive to BNYDC personnel, consultants, and the public.

Develop DACS compliant finding aids for archival collections and maintain location and tracking databases of archival material.

Maintain archive and artifacts policies and procedures, utilizing best practices for organizations of comparable size and comparable interests.

Serve as registrar and implement acquisition and long-term loans of documents and artifacts.

Develop disaster and conservation plans.

Develop programs to further meet the needs of BNYDC Executive, Development & Planning, Construction and Maintenance departments, and users of BLDG 92.

Offer occasional public services and training on custom databases at BLDG 92.


Master of Science in Library and Information Science, or graduate degree in archives management, records management, or related field.

Experience working with architectural and engineering materials preferred

Experience maintaining custom databases

Ability to work both collaboratively and independently

Ability to meet deadlines, take initiative and multi-task

Excellent customer service skills, comfortable leading groups

Experience training and managing entry-level staff, interns or volunteers

Excellent verbal and written interpersonal communication skills

Ability to lift 40-lb. boxes

Familiarity with Brooklyn neighborhoods helpful



E-mail cover letter and resume to

BNYDC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

     © Archivists Round Table of Metropolitan New York, Inc.

    Powered by Wild Apricot Membership Software