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Current Openings


Full Position Descriptions


City of Newburgh - Record Management Officer

(April 15, 2015)

Provisional Civil Service Appointment Pending Exam 
Salary Range: $51,892 - $58,853 
CSEA Union Benefits 
RECORDS MANAGEMENT OFFICER 

DISTINGUISHING FEATURES OF THE CLASS: 
This work involves responsibility for administering the retention, retrieval and disposition of public records for all City departments. The work also involves responsibility for advising and acting as a consultant to departments in areas such as physical & electronic files control, micrographics, scanning, adopted NYS retention schedule maintenance & control, machine readable records, and other information related subjects. Work is carried out in accordance with local, state and federal laws and guidelines and is performed under the general supervision of the City Clerk. Considerable leeway is allowed for the exercise of independent judgment in carrying out assigned duties. General supervision may be exercised over subordinate staff; Does related work as required. 

EXAMPLES OF WORK (Illustrative Only): 
Supervises daily operation, safety and security of Records Center and develops policy and procedures for same; Trains departments in records survey, inventory, disposition and storage procedures; Advises departments on policies and procedures that ensure proper management of electronic and paper records and monitors operations to ensure proper implementation; When possible, scans and transmits retrieved documents and large format plans, saving them in shared server for access by department requesting same; Writes and compiles facility reports as directed; Reviews and complies with federal, state and local laws governing record retention and destruction; Maintains complete and accurate records of file locations; Retrieves and returns records for departments as needed; Supervises transfer/destruction of all records from departments to Records Center. Oversees & manages electronic document management, including Laserfische. Moves numerous cartons weekly in the transfer and r etrieval of records; Uses personal vehicle in daily work with mileage reimbursement; Assists all departments with responses to (Freedom of Information Law) FOIL requests administered through City Clerk. 

REQUIRED KNOWLEDGE, SKILLS. AND ABILITIES: 
Thorough knowledge of the principles and practices of planning and administering a government records management program; Good knowledge of the methods of organizing government documents; Knowledge of archival, preservation and conservation principles as they apply to a variety of record formats (paper, photos, video, electronics, etc.): Working knowledge of governmental activities and procedures; Ability to communicate and gain acceptance of good records management practices; Ability to train departments on good records management; Ability to organize and file a large volume of records efficiently and accurately; Ability to plan, direct and coordinate the work of others; Ability to prepare written and/or computerized reports; Good judgment, dependability, resourcefulness; Physical condition commensurate with the demand of the position. Ability to push/pull/lift 50lbs.; Ability to read engineering documents, plans, maps, and surveys at a basic level, and to classify them acco rdingly; Knowledge of FOIL requirements. 

MINIMUM QUALIFICATIONS: Either; 
A. Bachelor’s Degree in Library Science, Information Technology, Engineering, Surveying, Public Administration, or a closely related field and two years of full-time paid experience in an archives, library, museum or governmental agency which involved acquiring, referencing, filing and disposal of records, Or; 

B. Associate’s Degree in Information Technology, Engineering, Surveying, or closely related field and three years of full-time paid experience in an archives, library, museum or governmental agency which involved acquiring, referencing, filing and disposal of records, Or; 

C. An equivalent combination of training and experience as defined by the limits of A. and B above. 

SPECIAL REQUIREMENT: Valid NYS Driver’s License throughout tenure 

Preference in appointment will be given to City of Newburgh residents. 

Send resume with cover letter to mmills@cityofnewburgh-ny.gov

New York Society Library - Project Archivist

(April 14, 2015)

Project Archivist - temporary one year assignment
The New York Society Library is seeking applications for an experienced professional to fill the position of Processing Archivist. This is a part-time temporary appointment for one year.

Responsibilities include analyzing a completed survey of the entire collection and developing a processing plan in consultation with the Head of Cataloging and Special Collections. The primary deliverable of the project is a finding aid for the entire collection, improved physical control and appropriate physical housing of the materials. The finding aid will be visible on the Library’s new Digital Collections Portal.

The successful candidate will have:

Master’s degree from an ALA-accredited library or information science program with a concentration in archives management.
Background in the history of New York City, American political history, the history of reading, nineteenth and twentieth century publishing history, or other relevant subject expertise.
Experience processing archives in a library or museum setting, with written finding aids.
Demonstrated knowledge of current standards of archival description and practice, including DACS, EAD, and appropriate thesauri.
Excellent oral and written communication skills.
This is a part-time position and will be a one year temporary appointment. Salary will be commensurate with experience. The New York Society Library is an Equal Opportunity Employer. To apply, please submit a cover letter, resume with three current references, and a complete finding aid, which must also contain a writing sample, such as a complete collection description and biographical/historical note written by the applicant, to Laura O'Keefe, Head of Cataloging and Special Collections, at lokeefe@nysoclib.org.

New York Road Runners - Part-Time Archivist

(April 14, 2015)

About NYRR
New York Road Runners was founded in 1958 when a small group of passionate runners vowed to bring running to the people and has grown from a local running club to the world’s premier community running organization. NYRR’s mission is to empower everyone, of all ages and abilities—beginners and competitive athletes, the young and the elderly, adult professionals and underserved schoolchildren—to improve their health and well-being through the power of running and fitness.

NYRR’s races, community events, instruction and training resources, and youth programs give hundreds of thousands of people each year the motivation, know-how, and opportunity to start running and keep running for life. NYRR’s premier event, the famed TCS New York City Marathon, attracts the world’s top pro runners and committed amateurs alike while also raising millions of dollars annually for charity and driving economic impact for the City. But NYRR is equally committed to the runners of tomorrow, passionately providing youth fitness programs that educate and inspire more than 100,000 kids in underserved communities in New York City, all 50 states, and around the world.

Headquartered in New York City, NYRR implements a unique nonprofit model that teams contributed and earned income to make all its efforts possible. To learn more, please visit www.nyrr.org. 

New York Road Runners is an Equal Opportunity Employer

About the Position

New York Road Runners is looking for a project based part-time Archivist. This position will work on a variety of projects pulling together NYRR’s rich history for prosperity and display. Some of the project include: creating both a physical and digital archive of NYRR artifacts, an audit/inventory of what we currently have in our possession at all our spaces, a public display in the new Manhattan space and current. This position will also assist with the creation of an archive maintenance and exhibit storage plan.

Required Qualifications:

• An undergraduate degree in Art History, Museum Studies or related field required. 
• 2-4 years of experience working with archives or project exhibitions.
• Strong familiarity with current standards for physical and digital archives.
• Strong project management and organizational skills.
• Ability to work independently; prioritize tasks; and exercise good judgment and initiative.
• Ability to manage multiple, competing priorities successfully.
• Ability to thrive in a fast-paced, rapidly changing environment.
• Ability to interact effectively with diverse groups of internal and external stakeholders.

Preferred Qualifications:

• A graduate degree in Museum Studies or related field.
• Knowledge of history of running as it pertains to New York preferred but not required.


To apply, please email your cover letter with salary requirements and resume to humanresources@nyrr.org with “Part-Time Archivist” in the subject line. 

Lincoln Center for the Performing Arts - Records Management Intern

(April 9, 2015)

RECORDS MANAGEMENT INTERN – LINCOLN CENTER ARCHIVES
The Lincoln Center Archives is seeking an intern to assist in the destruction of records that no longer have continuing legal, business or historical value to Lincoln Center. Working under the supervision of the Director of Information Resources, the Records Management Intern’s primary job responsibilities include: 
• Prep records currently scheduled for destruction.
• Preparing the in-house and vendor-related forms necessary for destruction. 
• Changing / deleting metadata in the Information Resources databases to reflect the destruction of these records.
• Supervise the destruction of the records. 
• If time allows, use the Lincoln Center retention schedules to select records for future destruction.

Qualifications
• Must be currently enrolled at a college/university at the graduate level pursuing a degree in library science, archival studies or records management.
• Must be able to commit to 8-15 hours per week for ten weeks.
• Attention to detail a necessity.

Preferred Qualifications
• Knowledge or interest in the performing arts.
• Familiarity with archival and records management best practices.

Interested candidates should submit a cover letter and resume to humanresources@lincolncenter.org, with the subject heading: Records Management Internship. Resumes with out cover letter will not be reviewed

Lincoln Center for the Performing Arts - Digitization Intern

(April 9, 2015)

The Lincoln Center Archives is seeking an intern to digitize photographs for the creation of a new database that will be accessible to the public. Under the supervision of the Director of Information Resources, the Digitization Intern’s primary job responsibilities include: 
• Digitizing selected photographs from the collections using a flatbed scanner. 
• Entering metadata into Presto database.
• Editing and performing quality control on digital images. 
• Where necessary, perform research into the copyright status of photographs. 
Qualifications
• Must be currently enrolled at a college/university at the graduate level pursuing a degree in library science, archival studies or history.
• Must be able to commit to 8-15 hours per week for ten weeks.
• Familiarity with archival and digitization best practices.
Preferred Qualifications
• Knowledge or interest in the performing arts.
• Experience using a flatbed scanner, Photoshop or other image editing software.
• Knowledge of copyright laws with relation to digitization for external access.


Interested candidates should submit a cover letter and resume to the humanresources@lincolncenter.org, with the subject heading: Digitization Project Internship. Resumes with out cover letters will not be reviewed

Lincoln Center for the Performing Arts - Donor Files Intern

(April 9, 2015)

DONOR FILES INTERN – LINCOLN CENTER ARCHIVES
The Lincoln Center Archives is seeking an intern to review Lincoln Center’s donor files from 1957-1984 in order to locate and organize historically valuable donor information. Working under the supervision of the Director of Information Resources, the Donor Files Intern’s primary job responsibilities include: 
• Reading the donor files to locate records with historical or continuing business value to Lincoln Center.
• Organizing the records historical or continuing business value using acid-free materials. 
• Removing records without historical or continuing business value.

Qualifications
• Must be currently enrolled at a college/university at the graduate level pursuing a degree in library science, archival studies, history or development.
• Must be able to commit to 8-15 hours per week for ten weeks.

Preferred Qualifications
• Knowledge or interest in the performing arts.
• Familiarity in working with archival records.

Interested candidates should submit a cover letter and resume to the humanresources@lincolncenter.org, with the subject heading: Donor Files Internship. Resumes with out cover letters will not be reviewed

Solomon R. Guggenheim - Intern

(April 4, 2015)

The Guggenheim Museum Archives seeks a current or recent graduate student for its Summer 2015 internship. This unpaid internship requires a minimum commitment of at least three days a week from June 1st to August 14th, 2015.

Responsibilities may include:
• Arrange and rehouse collection materials
• Write and encoding finding aid
• Assist with legacy data migration to ArchivesSpace
• Assist with onsite research appointments
• Write content for monthly newsletter and weekly Findings blog

Requirements:
• Current or recent Masters of Library Science student with a specialization in archives
• Knowledge of basic archival principles of processing, arranging and describing collections
• Familiarity with EAD and XML a plus
• Knowledge of modern and contemporary art a plus
Background:
Established in 1973, the Solomon R. Guggenheim Museum Archives exists to collect, preserve, and provide access to all historical documentation of the Solomon R. Guggenheim Foundation (SRGF) and the records related to the history and activities of the Solomon R. Guggenheim Museum (SRGM) for the purpose of administrative support and historical research. The Archives traces the development of Solomon R. Guggenheim's private collection and SRGF and actively collects materials on the history of SRGM in New York from its inception in 1939 as the Museum of Non-Objective Painting on East 54th Street, to the present as the Solomon R. Guggenheim Museum on 1071 Fifth Avenue.
If interested, please send a resume and cover letter to:

Sarah Haug
Interim Manager, Library & Archives
Solomon R. Guggenheim Museum
345 Hudson St., 12th floor
New York, NY 10014
libraryandarchives@guggenheim.org

Rockefeller Archives Center - Director of Archives

(March 26, 2015)

Director of Archives
Rockefeller Archive Center
The Rockefeller Archive Center seeks a motivated and forward-thinking individual to join the senior management team in the position of Director of Archives. Reporting to the President, the Director of Archives will oversee all archival units and will lead all aspects of the planning, development, and management of the Center’s archival collections.
The Rockefeller Archive Center is committed to the use of effective digital technologies to enhance the availability of its collections to researchers throughout the world. The Center is seeking candidates who will be equally committed to this goal and who have a strong background in the use of digital technologies in an archival setting. Prospective candidates should also have extensive experience in supervision and management, as well as the skill to cultivate positive and strong collaborations among the various units of the archive.
The Rockefeller Archive Center serves a large and diverse international audience of scholars, students, philanthropy professionals, filmmakers, journalists and many others. The Director of Archives will work closely with the staff to develop an archival program that can strengthen the services offered by the Center within the context of the best practices and standards of the archival profession. The Director of Archives will also work closely with the Archive Center’s donor institutions, such as the Rockefeller Foundation and the Ford Foundation, to shape archival programs that are responsive to the new digital environment. In addition, the Director is expected to be actively involved in and contributing to the archival profession.
Prospective candidates should hold a Masters Degree in Library Science from an ALA-accredited institution or an equivalent advanced degree. Candidates should also have at least 10 years of professional archival experience, along with proven experience managing professional staff. In addition, experience with current archival systems, including collections management systems and digital preservation management systems, is expected. Demonstrated knowledge of records management procedures as well as archival processing standards and procedures is also required.
The Director of Archives will directly supervise four to five Assistant Directors and an IT staff of two, and will have general oversight of an archival staff of 25. The Director will also work closely with the Director of Research and Education in the development and expansion of the Archive Center’s programs for scholars and professionals in the field of philanthropy.
The Rockefeller Archive Center, an operating foundation with its own substantial endowment, is an independent archive and research center dedicated to the study of philanthropy and the diverse domains it shapes. It was established in 1974 to assemble, preserve, and make accessible the records of the Rockefeller family and the foundations and nonprofits established by the family, including the Rockefeller Foundation, the Rockefeller Brothers Fund and the Rockefeller University. Today, the Center's growing holdings include materials from numerous foundations, including the Ford Foundation and the Commonwealth Fund, as well as from many nonprofit organizations. It is also a major repository for the personal papers of leaders of the philanthropic community, Nobel Prize laureates, and world-renowned investigators in science and medicine.
Located 20 miles north of New York City in Westchester County on a former Rockefeller estate, the Archive Center is easily accessible from major highways and by train on the Metro-North Hudson Line. The Rockefeller Archive Center is an equal opportunity employer. The Center is committed to the support and encouragement of a multicultural environment and seeks candidates who can make positive contributions in a context of ethnic and cultural diversity.
To apply, please send a letter explaining your interest in the position and your qualifications along with a resume via email or mail to:
Rockefeller Archive Center
15 Dayton Ave
Sleepy Hollow, NY 10591
careers@rockarch.org

New York City Dept. of Records and Information Services -Archivist

(March 17, 2015)

The Department of Records/Municipal Archives seeks a responsible individual to join its team helping to preserve the City’s historical records in the Municipal Archives. Under general supervision, with wide latitude for the exercise of independent judgment or action, performs specialized archival work including appraising digital and traditional format records for historical value (both on-site and in the field); arranging, describing, cataloging, re-housing and/or reformatting archival material according to accepted standards; and conducting research in archival records and/or assisting the public in locating and using archival material. The Associate Public Record Officer will have working knowledge of professional standards and emerging technologies in archival practice including working knowledge of digitization best practices and description standards including DACS, MARC, LCSH, Dublin Core and EAD. The Officer may also prepare and deliver lectures, conduct tours, and assist with the preparation of exhibitions and other public programs. This position will include supervision of subordinates. It may include performance of tasks such as data entry, and other responsibilities related to the operation of the Municipal Archives. This position will include moving and lifting heavy over-size cartons and books within and between the Archives headquarters and off-site facilities.

Minimum Qualification Requirements
1. A master's degree from an accredited college in Library Science, Archival Science, American History, Political Science or a related area, plus two years of full-time experience in archival or library science, one year of which must have been in a supervisory capacity of incumbents performing at a professional level; or 2. Education and/or experience equivalent to "1" above. However, all candidates must have a master's degree from an accredited college and the one year of supervisory experience as described in "1" above.

Preferred Skills
• Excellent interpersonal, communication, and organizational skills
• Experience with cataloging systems and archival discovery tools
• Ability to work effectively both independently and collaboratively on multiple on-going projects
• Demonstrated experience in database management and data migration
• Strong computer skills

Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Please follow the link to submit your application and search for the Job ID # 185986
External candidates: www.nyc.gov/careers
Current NYC employees: www.nyc.gov/ess

The Citi Center for Culture + Queens Library - Fellowship FOR QUEENS COLLEGE STUDENTS ONLY

(March 16, 2015)

Citi Center for Culture + Queens Library Fellowship
Fall 2015 / Spring 2016
The Citi Center for Culture and Queens Library would like to extend an invitation to apply for a two-semester fellowship starting this September. Applicants must be currently enrolled students in the Graduate School of Library and Information Studies who are committed to earning the Certificate in Archives and the Preservation of Cultural Materials. Fellows will each receive a $1000 stipend from the Citi Center for Culture.
To enhance the professional prospects of our Fellows, we have developed a program that provides them the opportunity to diversify their exposure to collection management and use of archival collections. The Fellowship consists of semester-long rotations at each of our two institutions. We believe that the diversity of scope, mission, and collections managed by our respective institutions will serve to broaden the skills and enhance the profile of the students we select to participate:
 Citi Center for Culture, 153 East 53rd Street, New York, NY, manages Citigroup’s corporate archives and the company’s fine art collection. The Center provides a unique insight into the business value of cultural and historic materials. Students will be exposed to collection management challenges presented by diversity, language, and scale in a global financial services corporation.
 The Archives at Queens Library, 89-11 Merrick Blvd., Jamaica, NY, one of the largest collections of primary and secondary resources documenting Queens, Kings, Nassau and Suffolk counties. It consists of approximately 36,000 books and volumes of serials, approximately 2,500 cubic feet of manuscripts, 4,500 maps and broadsides, 105,000 photographs, 422 feet of vertical files, and 9,000 reels of microfilm. The bulk of the printed material and manuscripts are from the 19th and 20th centuries, but extensive 18th century material and some 17th century manuscripts are also held.
 The Queens Memory digital archives program collaboratively maintained by Queens Library and Queens College, is both a collecting arm and a repository for oral histories and supporting visual records from both institutions’ archival collections and from the private collections and memories of Queens residents.
As a result, we are confident that students will gain meaningful first-hand experience in corporate and public library archives settings; and be more marketable when seeking future career opportunities. Specifically, the students enrolled in the program will gain direct experience in:
Citi Center for Culture:
 Archival collection processing:
o Conducting a survey
o Producing a processing plan
o Arranging and describing records
o Writing a scope and content note for a finding aid
 Metadata creation and TMS cataloging
 Weekly Discussions that include topics such as:
o Collection governance
o Mission, scope, and funding model of corporate archives
o Providing access to collections/ service to clients
o Cross border legal and regulatory challenges
Queens Library:
 Born-digital image and audio collection processing
 CollectiveAccess cataloging
 Physical and digital exhibit planning and installation
 Creation of finding aids and EAD records for born-digital collections
 Social media content development, Wikipedia editing, and curation for digital archives
A maximum of four fellows will be accepted for this two semester appointment. They will work in groups of two for a full semester at each site. Site staff will work closely with fellows to introduce them to a wide variety of processes, materials and systems on-site. Fellows will be expected to spend a full day of each week during the 14 week academic term at their assigned site. Accepted fellows will enroll in the GSLIS 795 Internship course during their semester working with archives staff at the Citi Center for Culture. They will fulfill all of the regular requirements of the internship course. In the alternate semester, students will enroll in an Independent Study (GSLIS 791) to complete their semester with Queens Library’s Virtual Library Department and Archives Department.
Applications are due March 31st and all applicants will be notified by April 6th. An orientation meeting for accepted fellows will take place Wednesday, August 26th at Queens Central Library in Jamaica, Queens. Please email application materials to Natalie.Milbrodt@queenslibrary.org AND kerri.anne.burke@citi.com.
Application materials can be found at this link: http://queensmemory.qwriting.qc.cuny.edu/files/2015/03/Fellow-Application-2015_QC_extended.pdf

CUNY Television - Intern

(March 12, 2015)

Internship: CUNY Television, Summer 2015

The CUNY TV Library is accepting summer interns to work and train within a variety of archival projects.

About CUNY TV

CUNY TV is an independent New York television station based out of City University of New York's Graduate Center at Fifth Avenue and 34th Street. The station is the largest public university station in the United States and serves the city by broadcasting unique and educational programs. The CUNY TV archive contains video and audio produced by the students, faculty, and alumnae of the City University of New York as well programming produced from our own production units.

Internship Description

The CUNY TV archive is responsible for maintaining, preserving, and making accessible the production history of the station. Interns will assist with collection management tasks and will receive guidance on how to properly catalog, store and preserve different media formats. Interns will also have the opportunity to work with born digital collections and to help organize and support these assets. A major part of this internship will involve digitizing the CUNY TV videotape collection. Interns will learn about digitization standards along with proper quality control techniques. The CUNY TV Library team will work with interns to find projects that best suit their interests and concentration.

Qualifications

Strong interest in audiovisual archives and digital asset management is a plus. Students interested in experiencing how an audiovisual archive functions in a busy broadcast and production environment are encouraged to apply. This internship is for academic credit only.

To apply:

Please email a cover letter and resume to Dave Rice, Archive Director: dave@cuny.tv.

Superior Group - Cataloger

(March 12, 2015)

Position is located in Brooklyn, NY

Under supervision of the US Archives Manager and Corporate Archivist HSBC, the Temporary Cataloger will provide cataloging and archival processing assistance. Specific duties include:
• clean up of legacy data in archival catalog system
• creating new catalog records as necessary,
• processing small collections and creating finding aids
• cataloger may be given additional duties pertaining ingest of selected digital objects and files into the Archive’s Digital Archive System depending upon qualifications and skills
This is an exciting opportunity for an entry level archivist to learn archival cataloging schema and use cutting edge digital archives technology.
Qualifications: Knowledge of and proficient use of Microsoft Access, Excel, and Word and cataloging databases in general. Knowledge of cataloging standards, metadata and archival description required; familiarity with DACs, EAD, MARC or AARCR2 helpful. Successful candidate will have experience processing manuscript or organizational papers, writing traditional finding aids and will be comfortable with analog, digital and born digital materials. Attention to detail, ability to work in a team as well as autonomously, and flexibility to adjust to changing priorities essential. Ideal candidate will be a self-starter who is interested in working on complex cataloging and metadata issues. Knowledge of or experience with financial information and collections helpful.
Education: A graduate degree in Library Science or near completion of the degree required with archival coursework

To apply, please send resume and cover letter to eaglel@superiorgroup.com and copy rebecca.x.altermatt@us.hsbc.com

Wildlife Conservation Society Library and Archives - Archives Processing Intern

(March 11, 2015)

Title: Archives Processing Intern
Supervisor: Library and Archives Director
Start Date: May 2015
End Date: August 2015

Schedule: Minimum commitment of 104 hours, between Monday and Friday, 9AM – 5PM


Summary:

Under the guidance of the WCS Processing Archivist, the Archives Processing Intern will gain experience in various components of archival processing and description. While WCS Archives internships are unpaid, we are happy to work with academic institutions so that students can get academic credit for their internship. Interns should be able to commit at least 104 hours to the internship and must schedule their hours Monday through Friday, 9-5.

Objectives:

Experience to be gained includes but is not limited to:

~ survey, arrange, and describe an archival collection
~ enter data into an archival management system
~ create an EAD finding aid and MARC record
~ document their work with one or more posts for Wild Things, the WCS Archives Blog

Qualifications:

~ enrollment in or recent completion of a graduate program (within the last 6 months) in library science, museum studies, or a related field
~ familiarity with archival theory and descriptive standards
~ previous experience arranging and describing archival collections strongly preferred

Location
Bronx Zoo

Application Instructions:

Interested individuals should submit a resume and a statement of interest describing what you hope to bring to the internship and gain from the experience.

Please email your cover letter and resume to: Opportunities@wcs.org; specify “Archives Processing Intern, Summer 2015” in the subject of your email.

EOE, M/F/V/D

Wildlife Conservation Society Library and Archives - Photo Archives and Digital Assets Management Intern

(March 11, 2015)

Title: Photo Archives and Digital Asset Management Intern
Supervisor: Library & Archives Director
Start Date: May 2015
End Date: August 2015

Schedule: Minimum commitment of 104 hours, between Monday and Friday, 9AM-5PM

Summary

Under the guidance of the WCS Institutional Archivist and Digital Resources Manager, the Photo Archives and Digital Asset Management Intern will gain experience in the care and management of historical and modern photo collections. While WCS Archives internships are unpaid, we are happy to work with academic institutions so that students can get academic credit for their internship. Interns should be able to commit at least 104 hours to the internship and must schedule their hours Monday through Friday, 9-5.

Objectives:

~ digitize historical prints according to professional standards
~ assist with the ingest of current photo assets into WCS’s digital asset management system
~ research and record metadata about current and historical photographic materials
~ create one or more posts documenting the internship for Wild Things, the WCS Archives Blog

Qualifications:

~ enrollment in or recent completion of graduate program (within the last 6 months) in library science, museum studies, or a related field
strong interest in the management of photographic collections
~ experience with archival collections and/or photographic materials is preferred
~ working knowledge of the ingest, cataloging, storage, retrieval, and distribution of digital assets in a Digital Asset Management system
~ experience with professional digitization standards and with photo software and scanning software
~ familiarity with standard metadata schema and vocabularies

Location
Bronx Zoo

Application Instructions:

For full consideration, interested individuals should submit a resume and a statement of interest describing what you hope to bring to the internship and gain from the experience.

Please email your cover letter and resume to: Opportunities@wcs.org; specify “Photo Archives and Digital Asset Management Intern, Summer 2015” in the subject of your email.

EOE, M/F/V/D

HERE Arts Center - Digital Database Coordinator Project Position

(March 11, 2015)

HERE Arts Center, located at 145 Spring Street at Dominick in New York City, has embarked on an archival project to organize and access archival holdings for the creation of a visual history of HERE, including work as Tiny Mythic and HOME for Contemporary Theater along with HERE’s many theater programs and the evolution of its location in SOHO. The theater archive of HERE encompasses a date range from the late 1980s to the present.

A graduate archival student with an interest in theater is needed to design, program, and configure a database system to work in conjunction with existing systems at HERE in order to capture digital assets for historical web presentations on the HERE Arts Center website. This is an excellent opportunity for the successful candidate to acquire hands-on digital asset management experience.

The Digital Database Coordinator will:
--Analyze the systems at HERE and recommend a system based on HERE’s cloud-based (Dropbox) storage platform
--Configure the system to meet HERE’s needs
--Instruct HERE’s staff on the maintenance and use of the system
--Work in consult with a Digital Curator of Theater Collections

Salary: $500 stipend available for successful candidate.

To apply, please send resume and cover letter to elderta@mac.com

Columbia University Libraries - Project Archivist, Ford Foundation International Fellowship Records Program

(February 27, 2015)

PROJECT ARCHIVIST, FORD FOUNDATION INTERNATIONAL FELLOWSHIPS
PROGRAM RECORDS

RARE BOOK AND MANUSCRIPT LIBRARY
COLUMBIA UNIVERSITY

The Columbia University Rare Book and Manuscript Library is searching for an archivist to process the records of the Ford Foundation International Fellowships Program. The Ford Foundation International Fellowships Program was designed to promote social justice, community development, and access to education through providing advanced study opportunities to more than 4,300 social justice leaders from the world's most vulnerable populations. The program, which ran from 2001 through 2013, was the largest single project to be funded by the Ford Foundation since its inception in 1936. The records of the program include fellow files, administrative records of the Foundation's New York Secretariat, and records generated by 22 international partner offices in the
administration of the program.

This position is funded through September 30, 2016 with the possibility of extension. Reporting to the Head of Archives Processing, the Project Archivist will be responsible for the arrangement and description of approximately 450 linear feet of records, identification and referral of items for conservation treatment as necessary, and the preparation of EAD-encoded finding aids and other descriptive access tools. The Project Archivist will work closely with the Digital Assets Archivist on the appraisal, arrangement, and description of the Ford Foundation International Fellowships Program's born digital material. The Project Archivist will recruit students and coordinate their activities with the collection, assigning tasks, maintaining schedules, and monitoring the overall pace and direction of work. The Project Archivist will submit regular progress reports on processing statistics.

One of the world's leading research universities, Columbia provides outstanding opportunities to work and grow in a unique intellectual community. Set in the Morningside Heights academic village, Columbia also presents the unmatched dynamism, diversity and cultural richness of New York City. The University Libraries, grounded in collections of remarkable depth and breadth, are also building extensive electronic resources and services. The Libraries at Columbia are committed to collegiality, professionalism, innovation, and leadership.

Minimum Qualifications:
M.L.S. from an ALA-accredited library school or graduate degree in history or related discipline and experience arranging and describing archival collections (or the equivalent combination of education and experience); familiarity with the application of Greene and Meissner processing techniques; familiarity with DACS, EAD, MARC, LCSH, AACR2, and appropriate metadata standards and schema; familiarity with current best practices in arranging and describing born digital records; familiarity with automated library information management systems such as Endeavor/Voyager; knowledge of basic preservation and conservation standards for archival and manuscript collections; a demonstrated ability to communicate effectively, both orally and in writing; excellent organizational skills, accuracy, and attention to detail; ability to work independently and collaboratively in a production-oriented, team environment; ability to work quickly, efficiently, and meet project goals and deadlines.

Preferred Qualifications:
Experience arranging large, complex collections; supervisory experience.

Interested candidates should apply via the quicklink:
https://academicjobs.columbia.edu/applicants/Central?quickFind=60537

Columbia University is an Equal Opportunity/Affirmative Action employer.

Whitney Museum of American Art - Archives Manager

(February 27, 2015)

Archives Manager
Whitney Museum of American Art


The full-time Archives Manager manages and processes historical archive collections of the Museum and oversees records management of recent Museum records. The position also oversees all data related to archival collections and assists staff and researchers with archives research.


Other Responsibilities: Processes, describes, and manages Museum archival collections; works with Museum departments to comply with Museum’s Records Retention Policy and Schedules; manages new records accessions following records retention schedule, oversees transfer and retrieval of archive materials’ from offsite and onsite storage spaces; maintains inventories of archival boxes in storage and their physical arrangement in storage; updates the Archives Finding aid to reflect newly processed archives; manages and answers research and references requests for Archives from staff and external researchers; supervision of processing progress of Project Assistant Archivist and interns; front desk reference responsibilities as scheduled


Requirements: 4 years’ experience in archival management, processing, and description; MLIS degree (with art history or studio art experience preferred); fluency in archival standards, such as EAD and DACs; operating knowledge Access databases and of archival management systems, such as ArchiveSpace; knowledge of art history and contemporary American art; preservation awareness; understanding the function and processes of both libraries and archives; good communication skills.


Please send resume and cover letter to: hr@whitney.org. The Museum offers a generous benefit package.



The Whitney Museum of American Art is an Equal Opportunity Employer. The Museum does not discriminate because of age, sex, religion, race, color, creed, national origin, alienage or citizenship, disability, marital status, partnership status, veteran status, gender (including gender identity), sexual orientation, or any other factor prohibited by law. The Museum hires and promotes individuals solely on the basis of their qualifications for the job to be filled. The Museum encourages all qualified candidates to apply for vacant positions at all levels. This description shall not be construed as a contract of any sort for a specific period of employment.

NYC Department of Environmental Protection - Archives Processing Intern

(February 27, 2015)

Repository Description:
The DEP Archives is responsible for collecting and preserving historical records documenting the activities of the Department of Environmental Protection and its predecessor agencies. Amongst its most important records are those that document the development and operation of New York City’s immense water supply and distribution system. Not only are these records historically important to engineering, science, and New York City, but they are also critical to the continuing operation of our city’s water supply system. This is a great opportunity to work with vitally important archival records and to gain real-world knowledge of managing records that support local government.

Position Description:
The selected candidate will work with the Records and Archives Management team to inventory archival collections (drawings, photography, publications, and/or textual records) related to the planning and construction of the New York City water supply. Projects will focus on improving access to collection records that are in high demand for research to support agency projects. Other responsibilities may include digitizing/copying collections, assisting with projects to support digital collections, and conducting research in support of user requests.

Qualifications:
Student must currently be enrolled at a college/university at the graduate level pursuing a degree in library science, archival studies, history, or a related field. Student must have at least a 2.5GPA (on a 4.0 scale). Projects may entail standing for long periods of time and lifting and moving boxes of records.

Preferred Skills:
Interest in local history, government or engineering. Strong written and verbal communication skills, excellent organizational and planning skills, detail-oriented, self-motivated and able to work well following a written project plan with minimal supervision. Proficient in full Microsoft Office suite of applications, particularly Excel.

Compensation:
Interns will be paid $14.30 an hour; the position requires a full-time commitment (Monday-Friday, 9am-5pm). Internships are 10 weeks and run from June 1 through August 7, 2015; interns must be able to commit for the full duration of the internship.

Work location:
The Archives is located on the east side of midtown Manhattan.

To apply:
In order to be eligible you must apply through the New York City website: http://www.nyc.gov/html/dep/html/job_opportunities/icims_internships.shtml . Search for internship listings “2015-1478” or “2015-1479”. Please include cover letter and resume. Applicants who do not include cover letter clearly stating their qualifications and why they are interested in position will not be considered. The deadline for submissions is Friday, April 3, 2015 at 5pm. If you have questions please contact mtorres2@dep.nyc.gov .

For more information about NYC Environmental Protection please visit our website at www.nyc.gov/dep . You can also find us on Facebook www.facebook.com/nycwater and Flickr https://www.flickr.com/photos/nycwater/sets/72157647118511120/ .

NYC Department of Environmental Protection - Archives Digitization Intern

(February 27, 2015)

Repository Description:
The DEP Archives is responsible for collecting and preserving historical records documenting the activities of the Department of Environmental Protection and its predecessor agencies. Amongst its most important records are those that document the development and operation of New York City’s immense water supply and distribution system. Not only are these records historically important to engineering, science, and New York City, but they are also critical to the continuing operation of our city’s water supply system. This is a great opportunity to work with vitally important archival records and to gain real-world knowledge of managing records that support local government.

Position Description:
The selected candidate will work with the Records and Archives Management team to digitize archival photographs and engineering drawings related to the planning and construction the New York City water supply. Tasks will focus on scanning, metadata creation, and quality control. Other responsibilities may include conducting research in support in support of user requests.

Qualifications:
Student must currently be enrolled at a college/university at the graduate level pursuing a degree in library science, archival studies, history, or a related field. Student must have at least a 2.5GPA (on a 4.0 scale). Projects may entail standing for long periods of time and lifting and moving boxes of records.

Preferred Skills:
Interest in local history, government or engineering. Strong written and verbal communication skills, excellent organizational and planning skills, detail-oriented, self-motivated and able to work well following a written project plan with minimal supervision. Proficient in full Microsoft Office suite of applications, particularly Excel. For digitization projects previous experience working with a digital asset management system, Adobe Photoshop and Acrobat, applying metadata, or digitizing collections a plus.

Compensation:
Interns will be paid $14.30 an hour; the position requires a full-time commitment (Monday-Friday, 9am-5pm). Internships are 10 weeks and run from June 1 through August 7, 2015; interns must be able to commit for the full duration of the internship.

Work location:
The Archives is located on the east side of midtown Manhattan.

To apply:
In order to be eligible you must apply through the New York City website: http://www.nyc.gov/html/dep/html/job_opportunities/icims_internships.shtml . Search for internship listing “2015-1480”. Please include cover letter and resume. Applicants who do not include cover letter clearly stating their qualifications and why they are interested in position will not be considered. The deadline for submissions is Friday, April 3, 2015 at 5pm. If you have questions please contact mtorres2@dep.nyc.gov .

For more information about NYC Environmental Protection please visit our website at www.nyc.gov/dep . You can also find us on Facebook www.facebook.com/nycwater and Flickr https://www.flickr.com/photos/nycwater/sets/72157647118511120/ .

Center for Jewish History - Processing Archivist

(February 25, 2015)

Processing Archivist

The Center for Jewish History seeks a full-time Processing Archivist for a term ending September 30, 2016 with the possibility of extension. Reporting directly to the Archival Services Manager, the Processing Archivist will participate in the activities of the Archival Services department. The successful applicant will join a dynamic team of forward-thinking and professionally engaged Center archivists who, in addition to processing, also provide support for digitization projects and other access-oriented services for the archival collections held by the five partner institutions of the Center.

Responsibilities include:

Arranging and describing personal papers and institutional records, including born-digital materials, in accordance with contemporary professional standards, vocabularies, and practices (e.g. DACS, AAT, MPLP) as well as local guidelines for processing
Rehousing collection materials and addressing preservation concerns as needed
Encoding EAD finding aids using oXygen XML Editor
Utilizing social media and Wikipedia to raise public awareness of newly processed collections
Contributing to departmental documentation on processing, encoding, and digital preservation
Undertaking special projects as assigned
Engaging in professional activities both internally at CJH and externally in the broader professional landscape

Required Qualifications:

Master’s degree from a library, information science, or public history program with a concentration in archives management
Minimum of 1 year experience with efficient processing procedures
Knowledge of archival theory, practice, and standards (especially DACS and EAD)
Experience with or coursework in digital media and born-digital files in archival collections
Strong reading knowledge of German
Strong awareness of information technologies appropriate to archives
High capacity for creative problem-solving
Adept at prioritizing work and meeting multiple deadlines
Willingness and ability to research and apply new technologies, in particular for born-digital materials
High capacity for creative problem-solving
Adept at prioritizing work and meeting multiple deadlines
Ability to work flexibly, independently and collaboratively in a complex organizational environment comprised of diverse constituencies
Capacity to communicate effectively, both verbally and in writing

Preferred Qualifications:

Reading knowledge of Yiddish, Hebrew, or other Central or Eastern European languages
Familiarity with 20th-century Jewish history
Experience with or coursework in digital media and born-digital files in archival collections
Willingness and ability to research and apply new technologies, in particular for born-digital materials

Review of applications will begin immediately. Applications will be accepted until the position is filled. Send cover letter, resume, three sample finding aids, and three references to Kevin Schlottmann, Archival Services Manager, at kschlottmann(at)cjh.org.

The Murie Center - Contract Archivist

(February 24, 2015)

Contract Archivist
The Murie Center, Moose, WY
Deadline: March 8, 2015


The Murie Center seeks a qualified archivist to work on an important historical collection at our small conservation nonprofit whose mission is: Bringing people together to inspire action that preserves nature.

The preferred contract is for 7 months starting on or around April 15, 2015 and ending on or around November 15, 2015, with potential to continue seasonally in subsequent years. Compensation for the 2015 season will be based on qualifications. Housing is possible on-site at the rustic Murie Ranch, a national historic landmark, in Grand Teton National Park, Moose, Wyoming.

The archivist will be responsible for all aspects of archives management, including appraising, accessioning, processing, arrangement and description, reference, and outreach.


Required Qualifications:
• Master's degree with concentration in archives/history.
• Minimum of three years’ experience in archives.
• Thorough understanding of digital preservation issues and archival description.
• Knowledge of archival preservation practices.
• Knowledge of copyright law and issues pertaining to digitization and use of manuscript and photograph collections.
• Knowledge of digitization best-practices and metadata management.
• Excellent written and oral communication skills; ability to present and share ideas clearly and effectively.
• Intermediate to advanced skills in Past Perfect, and Microsoft Office products.

Major Duties and Responsibilities:
• Handling all requests for information and materials related to historical research.
• Maintaining the collections and making materials available for research.
• Indexing, processing and cataloging materials.
• Accepting, receiving and documenting all gifts, and donations of archival materials.
• Assisting Murie Center staff with historical research and materials needed for exhibits, programs, publications, etc.
• Supervising of a potential paid intern.
• Assisting with and/or organizing and implementing programs and exhibitions pertaining to the history of the Muries and the conservation movement.
• Researching and writing grants for the Archives.


To apply for the position, please submit a cover letter expressing your interest along with a current résumé to: info@muriecenter.org. When submitting your application, note “Contract Archivist” in the subject heading of your email. Applications are due by March 8, 2015


For more information on The Murie Center, go to: www.muriecenter.org

Helen Frankenthaler Foundation - Archivist

(February 23, 2015)

Helen Frankenthaler and the Helen Frankenthaler Foundation:
Helen Frankenthaler (1928-2011), whose career spanned six decades, has long been recognized as one of the great American artists of the twentieth century. She was eminent among the second generation of postwar American abstract painters and is widely credited for playing a pivotal role in the transition from Abstract Expressionism to Color Field painting. Her work is represented in museum collections worldwide and has been the subject of numerous national and international exhibitions and substantial publications. The New York City-based Helen Frankenthaler Foundation, established and endowed by the artist during her lifetime and newly active following the closing of her estate, is dedicated to promoting greater public interest in and understanding of the visual arts. For more information, visit: http://www.frankenthalerfoundation.org.
The archives comprise the personal papers and business records of Helen Frankenthaler, including correspondence, documents, exhibition files, gallery records, datebooks, photographs in numerous formats, sound and moving image materials, digital records, printed ephemera and some published works.

Position Description:
The Foundation’s archives program is in the early stages of being established; this is a new position. Reporting to the Executive Director, the Archivist will have the opportunity to participate in the hiring and supervision of additional staff and the move of the collection into a new facility, and will have direct responsibility for the full spectrum of processing, including arrangement, description and rehousing. Responsibilities will eventually include reference services to researchers, the management of digitization, and support for the catalogue raisonné team.

Requirements:
The ideal candidate will possess the following:
➢ Masters degree in Library Science or related field, with concentration in archives management;
➢ 6 to 8 years of experience as an Archivist, including substantial experience in the processing of archival collections;
➢ Knowledge of 20th and 21st century art and experience with artists’ archives;
➢ Knowledge of the prevailing standards and best practices of the archives profession, including EAD, DACS and relevant guidelines pertaining to access, preservation and security;
➢ Experience with digitization projects;
➢ Proficiency in Microsoft Office suite and Mac computers;
➢ Excellent written and oral communication skills;
➢ Active participation in the archives profession;
➢ Ability to work both independently and in a team environment;
➢ Ability to lift cartons weighing up to 40 pounds.

Compensation and benefits:
Competitive salary and excellent benefits.
Application process:
Send cover letter and resume to HumanResourcesHFF@gmail.com No phone calls, please. Application deadline: March 9, 2015. Appointment is anticipated around May 4, 2015.

The Willem de Kooning Foundation - Digital Assets Manager

(February 18, 2015)

Job description:
The Willem de Kooning Foundation is seeking a highly organized, discreet, and detail-oriented individual to fill the position of Digital Assets Manager. The position will direct the processing of all digital assets—comprised of images of Willem de Kooning, his studio and artworks, as well as other archival materials—within the Foundation’s existing specialized systems. The position will also work with the Foundation’s research and archives staff on digitization projects, facilitate access to digital materials, and manage image rights. Specific responsibilities include:

• direct acquisition, description, organization, and migration of born-digital and converted
digital assets.
• maintain the digital asset infrastructure and codify related standards and protocols.
• develop the Foundation’s digital asset management system.
• develop and manage metadata tools, standardization solutions, and controlled vocabularies to ensure accuracy and consistency.
• ensure the long-term storage of the Foundation’s digital assets, monitor system hardware, and administer digital asset software including license contracts, upgrades, etc.
• plan and direct digitization projects and perform ad-hoc digitization as required.
• respond to rights and reproductions requests.
• review publication layouts to ensure works by de Kooning are reproduced accurately and in accordance with the Foundation’s terms of use.
• work with institutions and scholars on image requests for upcoming publications.
• procure images of works of art from outside sources and manage related rights and license agreements.
• oversee new photography of works in the Foundation’s collection as necessary, and monitor color-correctness.
• manage the growth of the Foundation’s website, including the addition of new components and images.


Job requirements:
Master’s Degree in library and information science, archives management, museum studies, art history or a related field, or equivalent combination of education and experience; five or more years of practical experience in a museum, archive, library, or other institution demonstrating expertise in the tasks listed above; experience managing large-scale projects and organizing extensive collections of information; thorough knowledge of field-wide metadata standards; strong understanding of digital file processing (capture, formats and codecs, color profiling, file conversion, dissemination, etc.); proven expertise with digital asset management systems, Filemaker Pro, and Adobe Photoshop suite.

The winning candidate must demonstrate: an aptitude for complex analytical work with strong attention to detail; an ability to work collaboratively in a team-oriented environment; ability to communicate effectively on technology issues with technical and non-technical staff; strong writing and proofreading skills; fastidious work habits; self-starter with the ability to take direction; strong visual acuity as it relates to color-correctness.

Candidates may submit their resume, cover letter, writing sample, and three references to info@dekooning.org.

Seaman's Church Institute - Record Management Consultant

(February 12, 2015)

Founded in 1834 the Seamen’s Church Institute functions as the largest, most comprehensive mariners’ service agency in North America.

Seamen’s Church Institute is looking for an experienced consultant/freelancer to assist our staff in creating, deploying and updating all records using SharePoint.

• The successful candidate will have a proven track record in the SharePoint platform
• Assist in planning and implementation of migrating institutional electronic records to SharePoint
• Guide team members in applying technology strategies to define requirements and develop solutions
• Provide intranet site training
• Assist with Technology and design issues
• Collaborate with team members to define, create, develop, and deliver a product to share internal records within the organization

Work will take place primarily on-site at Seamen’s Church Institute offices at 50 Broadway, NY, NY.

Apply: Please send resume, cover letter and salary information via email to - humanresources@seamenschurch.org or call 973-204-2774.

Joan Mitchell Foundation - Archives Assistant

(February 7, 2015)

Position Description:
The Joan Mitchell Foundation is seeking candidates for an Archives Assistant position. The Archives Assistant will help further the mission and objectives of the Archives through support of daily operations, assisting the Archivist with a wide range of short and long-term projects. The Archives is located in the Foundation’s newly opened Education & Research Center in Manhattan.

Joan Mitchell Foundation Archives overview:
The mission of the Joan Mitchell Foundation Archives is to collect, organize, and preserve primary and secondary source materials related to Joan Mitchell and her work, and to make its collections available to researchers. In addition, the Archives aims to promote an informed and enduring appreciation of Mitchell’s life and work through research support, educational publications, exhibitions, the Foundation’s website, public programming and other avenues as appropriate.


Responsibilities and related tasks will include, but are not limited to the following:
• Respond to reference queries, both in person and remotely
• Supervise researchers on-site; maintain calendar for research visits
• Scan and/or photograph materials as necessary
• Maintain and update systems for tracking materials as they enter the Archives; document and track exhibition loans
• Assist with cataloging of photo assets in collections management database
• Field copyright permission requests for images of Mitchell’s work; in collaboration with the Archivist, manage license agreement, approval, review and color correction processes
• Maintain and regularly update exhibition and bibliographical lists; ensure that Foundation’s website content is accurate and current
• In collaboration with the Archivist, produce educational materials about Mitchell and her work
• In collaboration with the Archivist, arrange and describe archival materials in all formats in accordance with professional standards and best practices
• Survey existing storage conditions and re-house archival materials when necessary
• Assist with planning and research related to exhibitions, as appropriate
• Purchase materials and supplies as needed


The ideal candidate will possess the following qualifications and characteristics:
• Master’s degree in Library and Information Science, Museum Studies or a related
field; current students will be considered
• Working knowledge of professional standards and best practices for archives
• Experience in the physical handling of delicate materials
• Knowledge of 20th Century art
• At least three years’ experience in a professional setting
• A thorough and detail-oriented approach to all tasks
• Discretion, tact, pleasant demeanor and professional work style
• Excellent written and oral communication skills


How to apply:
Please send a cover letter and resumé by email to humanresources@joanmitchellfoundation.org though Friday, February 27th. PLEASE INDICATE “ARCHIVES ASSISTANT” IN THE SUBJECT LINE OF YOUR EMAIL. Applications will be reviewed on a rolling basis. No telephone calls or visits please.

Schenectady Country Historical Society - Librarian/Archivist

(February 7, 2015)

Librarian/Archivist

The Schenectady County Historical Society is seeking an enthusiastic individual with a strong interest in local and public history and a commitment to public service for the position of Librarian/Archivist. In addition, the successful candidate will have the ability to establish and maintain effective working relationships with Society staff, Board of Trustees, Board Committees, volunteers, donors, and the general public.

The Society’s Grems-Doolittle Library specializes in local history and genealogy. The Library collects these materials in a variety of formats and makes them available for use by the public in person and through remote access.

Candidates should have a Master’s degree in information science or its equivalent from a program accredited by the American Library Association (required). Archives concentration or coursework is preferred.

Benefits include health insurance and employer contributions to a 403b retirement plan. Salary is commensurate with experience.

Responsibilities

• Overseeing the selection, acquisition, appraisal, accessioning, processing, preservation, arrangement, description, and cataloging of library and archival materials.
• Planning, conducting, and evaluating public programs
• Providing reference and research assistance to diverse users
• Promoting library collections and programming via public relations and marketing activities
• Designing and creating content for the Society website, social media outlets, and library blog
• Developing and updating library policies
• Managing library budget and library statistics
• Training and supervising library volunteers
• Developing donor contacts
• Overseeing the Society’s archives and records management program


Required Education and Experience

• Master’s degree in librarianship (MLS/MLIS/MSIS) from an ALA-accredited program
• Strong command of archival theory and best practices including EAD, MARC, DACS
• At least two years of professional level experience in a special collections or archives environment
• Demonstrated ability to work collaboratively with colleagues, and serve customers in a diverse environment
• Excellent customer service skills
• Excellent oral and written communication skills
• Excellent research and reference service skills
• Excellent organizational and time management skills
• Proficiency with Microsoft Office suite
• Proficiency with web design and social media tools


Preferred Experience

• Supervisory/management experience
• Grant writing experience
• Experience with PastPerfect software


Cover letter, resume, writing sample, and three references should be submitted by March 5, 2015 to:
president@schenectadyhistorical.org
or:
President
Schenectady County Historical Society
32 Washington Avenue, Schenectady, NY 12305

Winthrop Group Inc. - Processing Archivist

(February 2, 2015)

PROCESSING ARCHIVIST

The Winthrop Group’s Information & Archival Services Division, Inc. is seeking a qualified candidate for a Processing Archivist position in New York City. The position offers an opportunity to participate in initial development of archives collections for a corporate client. The professional will need to demonstrate efficient processing and cataloging capabilities.

DUTIES
Under the general supervision of a Winthrop Archivist, the professional in this new position will:
1. PROCESS selected records for the purpose of accomplishing accessibility and enabling use of both the information and knowledge contained in these resources.
2. ADD to an existing classification systems utilizing defined vocabularies associated with the archival assets of a major consulting services company.
3. CATALOG the records and CREATE finding aids that support the discovery, retrieval and use of the documentary materials.
4. HELP IDENTIFY materials that may be particularly appropriate for digitization.
5. APPLY professional methods and insights to ensure quality results that will support the retrieval needs of our client’s diverse information and knowledge users.
6. PARTICIPATE as an active member of a team-based initiative.

QUALIFICATIONS
Requirements: MLS or MA in history with archival management certificate and/or experience in processing and cataloging archival records; experience working with various documentary resources; familiarity with basic preservation techniques; some exposure to organizational records; ability to lift, bend, and reach boxes or volumes weighing up to 35-40 lbs.
Familiarity with organizational records desirable. Ability to interface well and cooperatively with colleagues necessary. Skilled knowledge of Microsoft Excel, Microsoft Access, and Alfresco helpful.

WORK ENVIRONMENT
The Processing Archivist will work in a storage environment in Manhattan. The individual must be comfortable working alone when necessary.
No travel anticipated.

DURATION & STATUS
This is a contract position that will extend to December 19, 2015. Potential for an extension.

APPLY
E-mail brief cover letter, resume, and the names, titles, and contact information for three references to:

Eunice Liu
Lead Archivist
Email address: eliu@winthropgroup.com
The Winthrop Group, Inc.

Seeley G. Mudd Manuscript Library, Princeton University - Summer Fellowship

(January 30, 2015)

Summer Fellowship Available, Seeley G. Mudd Manuscript Library, Princeton University

The Mudd Manuscript Library, a unit of Princeton University Library's Department of Rare Books and Special Collections, offers the John Foster and Janet Avery Dulles Archival Fellowship for one graduate student each year. This fellowship provides a summer of work experience for a graduate student interested in pursuing an archival career.

The 2015 Fellow will focus primarily on technical services but will also gain experience in public services. Under the guidance of the Digital Archivist and Public Policy Papers Archivist, the Fellow will conduct a survey of digital media held within the University Archives and Public Policy Papers. The Fellow will then process select born-digital collections in accordance with the Library’s priorities and the Fellow’s interests. Additionally, the Fellow will participate in the reference rotation and conduct research for an upcoming exhibition on the Princeton Triangle Club. As time allows, the Fellow will assist with projects to enhance existing description in finding aids and curate a small exhibition on the 60th anniversary of the atomic bombings of Japan. Previous fellows and their work are listed here.

The Mudd Library is a state-of-the-art repository housing the Princeton University Archives and a highly regarded collection of 20th-century public policy papers. The more than 35,000 linear feet of archival and manuscript material are widely used by local, national, and international researchers. More than 2,000 visitors use Mudd Library's reading room each year, and its staff field some 2,000 electronic, mail, and telephone inquiries annually. A progressive processing program, the use of new technologies, and an emphasis on access and public service have ensured that Mudd Library's collections are ever more accessible.

The ten- to twelve-week fellowship program, which may be started as early as May, provides a stipend of $775 per week. In addition, travel, registration, and hotel costs to the Society of American Archivists’ annual meeting in August will be reimbursed.

Requirements: Successful completion of at least twelve graduate semester hours (or the equivalent) applied toward an advanced degree in archives, library or information management, American history, American studies, or museum studies; demonstrated interest in the archival profession; and good organizational and communication skills. At least twelve undergraduate semester hours (or the equivalent) in American history is preferred. The Library highly encourages applicants from under-represented communities to apply.

To apply: Applicants should submit a cover letter, resume, and two letters of recommendation to: mudd@princeton.edu. Applications must be received by Monday, March 9, 2015. Skype interviews will be conducted with the top candidates, and the successful candidate will be notified in late March.

Please note: University housing will not be available to the successful candidate. Interested applicants should consider their housing options carefully and may wish to consult the online campus bulletin board for more information on this topic.

Library of Congress - Folklife Specialist (Digital Asset Management)

(January 25, 2015)

Job Title: Folklife Specialist (Digital Assets Management)
Department:Legislative Branch
Agency:Library of Congress
Job Announcement Number:140259
SALARY RANGE:

$63,722.00 to $82,840.00 / Per Year
OPEN PERIOD:

Thursday, January 22, 2015 to Thursday, February 12, 2015
SERIES & GRADE:

GS-1001-11
POSITION INFORMATION:

Open - Permanent
PROMOTION POTENTIAL:

12
DUTY LOCATIONS:

1 vacancy in the following location:
Washington DC, DC View Map
WHO MAY APPLY:

Anyone may apply - By law, employment at most U.S. Government agencies, including the Library of Congress, is limited to U.S. citizens. However, non-citizens may be hired, provided that other legal requirements are met and the Library determines there are no qualified U.S. citizens available for the position.
SECURITY CLEARANCE:

Not Applicable
SUPERVISORY STATUS:

No
JOB SUMMARY:

About the Agency
The position serves as the Folklife Specialist (Digital Assets Management) and is located in the American Folklife Center (AFC) within Library Services and reports directly to the Head, Archive of Folk Culture. The purpose of this position is to oversee the administration of American Folklife Center's digital asset management program, including developing and managing born-digital and reformatted collection processing workflows.

The position description number for this position is 319710.

The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area. The incumbent of this position will work a flextime work schedule.

This is a non-supervisory, bargaining unit position.

Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement.
RELOCATION AUTHORIZED

No
KEY REQUIREMENTS

DUTIES:

The Folklife Specialist (Digital Assets Management) oversees the administration of the American Folklife Center's digital asset management program, including developing and managing born-digital and reformatted collection processing workflows. The digital assets manager provides increasing leadership and coordination for a range of digital initiatives to advance American Folklife Center's preservation and access goals.


Works with archives and research staff to use technology to track and mange AFC collections. Oversees the maintenance of archival databases and other electronic resources used for tracking and indexing collection materials online or through other media.

Manage the care and handling of born-digital and analog collection materials to digitized for the AFC as appropriate, including the chain of custody. Evaluates AFC digital storage systems on a consistent basis and makes recommendations for improvements as needed.

Keeps current on major issues in information research and dissemination. Stays abreast of trends in the field of digital archival management and Library of Congress digital asset management standards and systems
.
QUALIFICATIONS REQUIRED:

Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.
(Input appropriate KSAs.)

No additional requirements to those listed above.
HOW YOU WILL BE EVALUATED:

The Library of Congress evaluates applicants through an applicant questionnaire and a structured interview. Applicants may also be screened for some jobs through licensing, certification, and/or education requirements, a narrative/application review, and/or a preliminary telephone interview. The knowledge, skills, and abilities (KSAs) that are marked with a double asterisk (**) in the vacancy announcement and the applicant questionnaire are considered the most critical for a position. To be considered for final selection, applicants must demonstrate fully acceptable experience in these designated KSAs in the narrative/application review, preliminary telephone and/or full structured interview. The various assessment tools listed above are designed to verify or explore applicants' experience, knowledge, and training directly related to the job in order to identify the best qualified applicants for selection.
To preview questions please click here
.
BENEFITS:

You can review our benefits at: http://www.loc.gov/hr/employment/index.php


OTHER INFORMATION:

Although it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid the minimum step of the grade.

The Library of Congress is an equal opportunity employer. Women, minorities, and persons with disabilities who meet eligibility requirements are strongly encouraged to apply.

Applicants must submit a complete application package that is received by the closing date of this announcement.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be determined on a case-by-case basis.

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The date of certification must be within one year of the vacancy closing date. For more information contact the selective placement program coordinator at 202-707-3960 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service.

Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation.

The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement.

Initial appointments, permanent or indefinite, to the Library of Congress require completion of a one-year probationary period. In addition, per Library of Congress Regulation 2010-12, an appointee is subject to a one-year supervisory probationary period, if this is his/her first supervisory/managerial position at the Library.

Are you a veteran? Please indicate the type of veterans' preference you are claiming in your application materials and/or applicant profile and provide the appropriate supporting documentation to validate your claim. Those applying for 5-point preference must submit Member Copy 4 of your DD 214. Those applying for 10-point preference must fill out an SF-15 (click here for the form) and provide the required documentation listed on the back of the form. If required supporting documentation is not attached, Veterans' Preference will not be considered in the application process.

For more information regarding eligibility requirements, please see the Library of Congress Merit Selection Plan, Section X.D, at: http://www.loc.gov/hr/employment/msp010909.pdf
.
HOW TO APPLY:

Please carefully follow all instructions under the How to Apply tab to ensure you are considered for the position.
You are required to apply online for this announcement. We are unable to accept mailed or emailed documents. You must complete the entire application process, including submission of all documents BEFORE this announcement closes. To do so, complete the following steps.
Step 1: If you do not already have one, create a resume on USAJOBS. Although you must enter your Social Security Number for USAJOBS, this information will not be provided to the Library of Congress.
Step 2: Review the Job Announcement. We recommend you go to the end of the Qualification and Evaluation section of the job announcement to preview the online questions that you will answer in Step 4. You may wish to customize your USAJOBS resume to ensure that it supports your responses to these questions.
Step 3: Click on the "APPLY ONLINE" button to the right of this announcement. Follow USAJOBS' instructions to access your account and submit your resume. You will be redirected to the Hiring Management website to complete the application process. If this is your first time in Hiring Management, you will be asked to answer questions related to your eligibility for Federal employment. You will be able to update this information and save it to our account for future announcements.
Step 4: Once you have completed the eligibility questions, you will be taken directly to the vacancy application questions. Answer all questions honestly and thoroughly. Step 5: Hiring Management offers three options that will electronically attach your documentation to your online application once you finish answering the questions in the job announcement.
(1) You may select a document that you have already uploaded to USAJOBS for a previous announcement.
(2) You may electronically upload a document directly from your computer to your application. Be certain to review your complete application for confirmation of the document uploaded and click on "Finished" to be returned to USAJOBS.
(3) You may follow the "Faxing Supporting Documentation" instructions within the online application, which will provide the necessary cover sheets for each of your documents so that they will be correctly submitted. The fax number will be available on the cover sheet.
Please note that each cover sheet and corresponding document must be faxed separately. Be certain to review your complete fax transmittal confirmation to ensure that all pages have been received.
IMPORTANT NOTE: If you have multiple documents of the same kind, e.g. 2 undergraduate transcripts from different schools or 2 SF-50s, etc., be sure that they are all in the same file on your computer or in your USAJOBS profile before uploading them. If you try uploading them individually, only the last one sent will be visible in our system. Likewise, if sending them by fax, be sure and include both of them behind the respective fax cover sheet and send them as one fax. If you send them individually with the same cover sheet, the last one sent will overwrite the first one. Finally, if you upload a document, e.g. your undergraduate transcript, do not also fax that same document (or fax another undergraduate transcript), because whichever one you send last will be the only one that is visible in our system. If you have any questions about this information, please contact the person on this announcement BEFORE the closing date.
Step 6: Click on "Finish" after you have completed your application. Once you have submitted your application, you can check your status online through your Hiring Management or MY USAJOBS account. Your complete online application and any required supplemental documentation (e.g., SF-50, etc.) must be received by 11:59 p.m. Eastern Standard Time (EST) on the closing date of the announcement. It is your responsibility to ensure that all documents are received on time and that the materials are readable. Failure to do so will result in your application being excluded from consideration for this announcement.
If you are experiencing any technical difficulty with the online process, you MUST CONTACT THE POINT OF CONTACT FOR THIS ANNOUNCEMENT BEFORE THE CLOSING DATE. For all technical issues please contact jobhelp@loc.gov , no later than 4:30pm EST of the Closing Date. REQUESTS FOR EXTENSIONS WILL NOT BE GRANTED.
REQUIRED DOCUMENTS:

Current or former federal employees must submit their most recent Notification of Personnel Action (SF-50 or equivalent). Disabled applicants claiming Selective Placement eligibility must submit proof of disability and a certification of job readiness. If Selective Placement is applicable to you, you will not be considered without submitting this documentation.
AGENCY CONTACT INFO:

Customer Service Center
Phone: 202-707-5627
Fax: 000-000-0000
Email: JobHelp@loc.gov
Agency Information:
LIBRARY OF CONGRESS
101 Independence Ave. SE
LM-107
Washington, DC
20540
US
Fax: 000-000-0000
WHAT TO EXPECT NEXT:

Please review our evaluation process under Evaluation. You may check the status of your application for this position at any time by logging onto the USAJOBS "My USAJOBS" tab and clicking on "My Applications." You will receive final notification via e-mail when the vacancy has been filled.

Private Theater Archives - Part-Time Archivist/Theater Historian

(January 23, 2015)

Archivist/Theater Historian for Private Theater Archive

Archivist/theater historian needed to catalog and preserve the private archive of a theater scholar. Ideal candidate is knowledgeable in theater history and has archiving/records management skills and experience with digitization practices and archival management software.

This is a part-time position.

Please e-mail cover letter, resume, and references to adminhr15@gmail.com

American Jewish Joint Distribution Committee - Internship Indexing

(January 17, 2015)

Spring 2015 -- Experiential Education opportunity at the American Jewish Joint Distribution Committee (JDC).

JDC is the world’s leading Jewish humanitarian assistance organization. Since 1914, JDC has exemplified that all Jews are responsible for one another and for improving the well-being of vulnerable people around the world.

Today, JDC works in more than 70 countries and in Israel to alleviate hunger and hardship, rescue Jews in danger, create lasting connections to Jewish life, and provide immediate relief and long-term development support for victims of natural and man-made disasters


Indexing Opportunity

The JDC Names Index is an indispensable resource tool for genealogists, personal historians, and scholarly researchers alike. Over 500,000 names have been indexed from historic documents and client lists of those who received JDC aid, financial or otherwise. Currently indexed material includes lists of people helped from 1914 to 1974. The JDC is seeking Experiential Education Project participants to assist in indexing important historic lists for publication in our database. This is perfect for those with an interest in Jewish or general history, genealogy, the non-profit sector, library science or archival work.

Responsibilities include:

• Researching new documents to be indexed
• Cataloguing names directly into database
• Administering quality control

Qualifications:

General computer skills and high attention to detail are required. An interest in history and genealogy are highly recommended.


The opportunity is unpaid. To apply, please send a cover letter and resume to internship@jdc.org.

American Jewish Joint Distribution Committee - Internship Audio Visual

(January 17, 2015)

Spring 2015 - Experiential Education opportunity at the American Jewish Joint Distribution Committee (JDC).

JDC is the world’s leading Jewish humanitarian assistance organization. Since 1914, JDC has exemplified that all Jews are responsible for one another and for improving the well-being of vulnerable people around the world.

Today, JDC works in more than 70 countries and in Israel to alleviate hunger and hardship, rescue Jews in danger, create lasting connections to Jewish life, and provide immediate relief and long-term development support for victims of natural and man-made disasters.


Audio-Visual Media Collections Opportunity

The JDC Archives comprise one of the most comprehensive and significant records of modern Jewish history in the world. We eagerly look forward to working with a MIAP intern on projects to preserve, reformat, and provide access our historic film and video collections. These collections contain over 1,000 films and videos depicting JDC's work, which range from early silent films in the Soviet Union, to many films from the World War II era and its aftermath, to more recent footage of JDC’s global humanitarian work in regions such as Eastern Europe, Africa and Latin America. There are over 1500 audio recordings, including oral histories and eyewitness accounts that testify to JDC's efforts to meet needs around the world at critical moments in Jewish and world history over the past century. The collection includes a variety of video formats and corresponding equipment to enable viewing.

Responsibilities include:

• Cataloging video collections and creating labels for video assets
• Aiding in the implementation of preservation and collections management plans
• Viewing programs to summarize content for the collection inventory and identify works worthy of digital transfer

Qualifications:

Interest in archives and information science is recommended. Familiarity with databases required. Experience with processing of archival audio-visual materials is preferred, but not necessary. Concurrent coursework in Archives, Library Science, Museum Studies, or History.


The opportunity is unpaid. To apply, please send a cover letter and resume to internship@jdc.org.

American Jewish Joint Distribution Committee -  Internship Photo Collection

(January 17, 2015)

Spring 2015 - Experiential Education opportunity at the American Jewish Joint Distribution Committee (JDC).

JDC is the world’s leading Jewish humanitarian assistance organization. Since 1914, JDC has exemplified that all Jews are responsible for one another and for improving the well-being of vulnerable people around the world.

Today, JDC works in more than 70 countries and in Israel to alleviate hunger and hardship, rescue Jews in danger, create lasting connections to Jewish life, and provide immediate relief and long-term development support for victims of natural and man-made disasters.

Photograph Collection Opportunity

The Photo Collection of the JDC Archives contains over 100,000 images. These photographs offer a rich historical overview of activities conducted by JDC for 10 decades in over 90 countries around the world. More than 60,000 photographs have already been digitally scanned. The Archives is seeking an Experiential Education Project participant to assist us with the cataloguing and preservation of the photograph collection. Geographical scope and range of topics in the photograph collection lets the participant to suggest areas that interest them.

Responsibilities include:

• Integrating new photographs into existing cataloguing system.
• Entering and copy-editing information into the Archives database.
• Researching online to enrich descriptive data for photographs.

Special project:

• Integrating unprocessed collection of photographs in our nearby offsite facility.

Qualifications:

A familiarity with Word, Excel and database procedures is recommended. Library or archival training is preferred. Ideal candidate will have an interest in photography or pictorial history.


The opportunity is unpaid. To apply, please send a cover letter and resume to internship@jdc.org.

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