Job Postings

Current Openings

Full Position Descriptions

The Frick Collection and Frick Art Reference Library Archives - Internship

(October 24, 2014)

The Frick Collection and Frick Art Reference Library Archives is now accepting applications for one intern for spring 2015. Established in 1997, the Archives' mission is to preserve and document the rich history of The Frick Collection and Frick Art Reference Library, the Frick family, and scholarship in art, and to make these historical records available to staff and outside researchers. Resources chiefly include records created by the Collection and the Library at their founding and in the normal course of business and manuscript materials acquired by the Library relating to the history of art.

The Archives Department Internship is open to students enrolled in master’s programs in library and information studies or history with a concentration in archives. Knowledge of basic archival principles of processing, arranging and describing collections is required. The intern will assist with processing an institutional and/or manuscript collection(s) and create a finding aid(s) using Archivists’ Toolkit.

While available for academic credit, this is an unpaid internship, and applicants are responsible for their own housing and travel arrangements.

All volunteers and interns are welcome to dine in our affordable employee dining room and will receive a 25% discount on Museum Shop purchases. Volunteers and interns receive free admission to all lectures, talks, presentations, and symposia at The Frick. In addition, volunteers and interns are eligible for free or discounted entrance to most of New York’s museums, and a 10% discount on purchases at their shops.

All internship applications must be submitted via e-mail to the attention of Chief of Archives and Records Management, at internships@frick.org.
• Please title the subject of your e-mail: Archives Intern – Spring 2015
• Please write a brief letter of interest in the e-mail body and attach your résumé as a PDF

Byrd Hoffman Water Mill Foundation - Archive Intern

(October 22, 2014)

The Byrd Hoffman Water Mill Foundation and the Archives of Robert Wilson seek applications for a part-time, unpaid intern working with the Archives beginning in January 2015. The archives consist of a diverse array of manuscripts, photographs, drawings and sketchbooks, production collateral and audio-visual material documenting the work of opera director, lighting designer and multi-disciplinary artist Robert Wilson, as well as records related to The Watermill Center, an arts center on eastern Long Island opened in 2006. Prospective interns should be currently enrolled in or recently completed a graduate program focusing on archival practice and be familiar with the basic tenets of archival processing and digitization, as well as being able to provide research and reference services. Interest in/experience with modern and contemporary visual art and performance is a plus.

Projects and duties may include but are not limited to:

- Processing of discrete collections utilizing both MPLP and a more granular approach and assisting with larger scale processing initiatives
- Rehousing material in new archival folders and boxes
- Creating documentation that will feed into a finding aid(s)
- Shifting and physical alignment of archival space (must be able to lift 40lb boxes)
- MS Office and FileMaker Pro experience, as well as some proprietary database software knowledge, are recommended

A brief letter of application, resume and names of three professional/academic references should be emailed to clifford.allen@watermillcenter.org (with “Archives Internship” in the subject line) no later than December 5, 2014.

The Whitney Museum of American Art - Research Resources Assistant

(October 21, 2014)

The full-time Research Resources Assistant will provide reference assistance to Museum staff and patrons and is the first contact a researcher has with The Frances Mulhall Achilles Library, the Archives, Special Collections, and Permanent Collection Documentation.

Other Responsibilities: Oversee circulation and patron database on the Voyager system; schedule appointments/maintains department calendar; receives acquisitions; handles all library invoicing; manages periodical subscriptions; provides research and clerical assistance to department; assist in overseeing the work of Intern/Volunteers under Archive and Library staff supervision and works on associated projects relevant to Research Resources departmental priorities

Requirements: 2 years’ experience; MLIS degree (with art history or studio art experience preferred); hands-on library and archival skills; Voyager database, Access, Excel, research experience; knowledge of art history and contemporary American art; preservation awareness. Understanding the function and processes of both libraries and archives and related experience a plus; good communication skills.


Please send resume and cover letter to: hr@whitney.org. The Museum offers a generous benefist package.



The Whitney Museum of American Art is an Equal Opportunity Employer. The Museum does not discriminate because of age, sex, religion, race, color, creed, national origin, alienage or citizenship, disability, marital status, partnership status, veteran status, gender (including gender identity), sexual orientation, or any other factor prohibited by law. The Museum hires and promotes individuals solely on the basis of their qualifications for the job to be filled. The Museum encourages all qualified candidates to apply for vacant positions at all levels. This description shall not be construed as a contract of any sort for a specific period of employment.

The Metropolitan Museum of Art - Associate Collection Information Specialist

(October 21, 2014)

General Description:
The Associate Collections Information Specialist supports the Museum's collections management system (TMS), is responsible for assessing documentation across departments to ensure compliance with cataloging standards, coordinates the implementation of museum-wide cataloging standards, oversees data entry and data cleanup projects, performs global data changes and creates new reports.

Primary Responsibilities and Duties:
• Organize cleanup and standards implementation activities with curatorial representatives, exercising a high level of attention to detail and sensitivity toward curatorial concerns.
• Modify, design, and troubleshoot Crystal Reports that support activities in TMS.
• Perform global data changes as needed.
• Audit database records to ensure accuracy and consistency with Museum cataloguing standards.
• Maintain and update museum-wide TMS cataloguing manual.
• Responsible for assessing documentation across databases and determine where information is incomplete or inconsistent.
• Assist with department data entry projects as needed.
• Work directly with curatorial cataloging staff, understanding needs and helping to develop internal workflows for efficient and effective cataloging practice.
• Assist in providing first level support to museum staff regarding use of TMS.
• Assist in the maintenance of the museum-wide TMS thesauri on the collection.
• Other related duties

Requirements and Qualifications:
Experience and Skills:
• Minimum 3 years working with museum cataloging or collections management systems with a strong preference for experience with The Museum System (TMS).
• Proven knowledge and understanding of relational database systems.
• Proficiency in Crystal Reports and experience with SQL Server.
• Proficiency in Microsoft Excel and Microsoft Access.
• Experience with end-user support and service; strong verbal and written communication skills.
• Excellent organizational, proofreading, and analytical skills, with close attention to detail.
• Ability to work independently.
• Proficient use of the English language, both in written and oral form.
• Must be a generally positive individual who enjoys exchanging ideas and working in a team environment.

Knowledge and Education:
• Required: Bachelor's degree in Art History or related field.
• Preferred: Advanced degree in Art History or related field.
• Preferred: knowledge of published vocabularies including AAT, ULAN, and TGN, etc; data content standards including CCO; and other museum information standards.
• Conceptual understanding of relational database systems.

The Metropolitan Museum of Art provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.



Application Instructions
Please send cover letter, resume, and salary history to careers@metmuseum.org with the position title in the subject line.

The Metropolitan Museum of Art - Associate Collection Information Manager

(October 21, 2014)

General Description:
The Associate Collection Information Manager supports the Museum's collections management system (TMS), is responsible for assessing documentation across departments to ensure compliance with cataloging standards, coordinates the implementation of museum-wide cataloging standards, creates and maintains custom reports, and oversees data entry and data cleanup projects.

Primary Responsibilities and Duties:
• Audit database records to ensure accuracy and consistency with Museum cataloguing
standards.
• Create and maintain advanced Crystal Reports for Museum departments.
• Import and perform global data changes.
• Organize cleanup and standards implementation activities with curatorial representatives,
• exercising a high level of attention to detail and sensitivity toward curatorial concerns.
• Work directly with curatorial cataloging staff, understanding needs and helping to develop internal workflows for efficient and effective cataloging practice.
• Assist in providing first level support to museum staff regarding use of TMS.
• Assess documentation across databases and determine where information is incomplete or inconsistent.
• Assist with department data entry projects as needed.
• Other related duties

Requirements and Qualifications:
Experience and Skills:
• Minimum 3 years working with museum cataloging or collections management systems with a strong preference for experience with The Museum System (TMS).
• Proven expertise with TMS.
• Proven knowledge and understanding of relational database systems.
• Experience with end-user support and service; strong verbal and written communication
• skills.
• Excellent organizational, proofreading, and analytical skills, with meticulous attention to
• detail.
• Ability to work independently.
• Proficient use of the English language, both in written and oral form.
• Must be a generally positive individual who enjoys exchanging ideas and working in a team environment.

Knowledge and Education:
• Required: Bachelor's degree in Art History or related field.
• Excellent knowledge of Crystal Reports.
• Proficiency in Microsoft Excel.
• Strong relational database skills (Access and SQL Server preferred).
• Experience with XSLT, XML.
• Conceptual understanding of relational database systems.

The Metropolitan Museum of Art provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.

Application Instructions
Please send cover letter, resume, and salary history to careers@metmuseum.org with the position title in the subject line.

The Metropolitan Museum of Art - Manager of Collection Information/Digital Media

(October 21, 2014)

General Description:
The Manager of Collection Information manages all aspects of the Museum's collections
management system (TMS) and its implementation. This position has primary responsibility for managing the Museum's collection cataloguing system, and plays a critical role in the
development, maintenance, and use of collection information. Working closely with Museum
staff in Curatorial, Digital Media, IS&T, and the Registrar's office, this position will define data management needs, provide user support, and will establish and maintain cataloguing and workflow standards. S/he will oversee staff on the TMS team and will also collaborate on all projects that require electronic access to the Museum's collection information.

Primary Responsibilities and Duties:
• Manage the Collection Information Analyst, Associate Collection Information Specialist, and Associate Collection Information Manager positions.
• Collaborate closely with staff in curatorial and registrar departments in establishing use of standards and workflow around Museum administrative procedures related to acquisitions, loans, exhibition planning, and inventory.
• Advise on projects that use collection information from TMS. Collaborate with IS&T and
other Digital Media staff on the support and development of electronic resources that use
collection information.
• Lead TMS users meetings and maintain constant and open communication with TMS power users.
• Plan, test, schedule, and implement TMS system upgrades.
• Lead large-scale data entry and clean-up projects, and support the diverse needs of users
across the Museum in properly managing documentation on the collection in a centralized system.
• Create custom list views and data views for use in TMS.
• Create and maintain advanced Crystal Reports for Museum departments.
• Import and perform global data changes as needed.
• Serve as primary contact with the vendor and ensure that the system stays current with
upgrades, and that system improvements are well understood by the Museum's users.
• Stay current on developments utilizing collection data such as LIDO and Linked Open Data.
• Provide support for TMS users as needed.
• Other related duties



Requirements and Qualifications:
Experience and Skills:
• Proven expertise with The Museum System (TMS).
• 4-6 years experience administrating a museum collections management system.
• Excellent public speaking skills.
• Excellent interpersonal, organizational, writing, proofreading and analytical skills, with
meticulous attention to detail.
• Experience with providing user support and training.
• Ability to work independently and to multitask.

Knowledge and Education:
• Bachelor’s degree (Master’s degree preferred), preferably in Art History, Museum Studies, Information Science, or related field.
• Proficiency with Crystal Reports.
• Proficiency with Microsoft Excel.
• Strong relational database skills (Access and SQL Server preferred).
• Knowledge of published vocabularies including, AAT, ULAN, and TGN.
• Knowledge of data content standards including CCO and other museum information
standards.
• Experience with XSLT, XML.

The Metropolitan Museum of Art provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.

Application Instructions
Please send cover letter, resume, and salary history to careers@metmuseum.org with the position title in the subject line.

The Metropolitan Museum of Art - Digital Assets Specialist for Time Based Media

(October 17, 2014)

General Description:
The Digital Asset Specialist acquires, catalogues, ingests and processes digital assets into the digital asset management system. This position has a focus on video and time-based media. Responsibilities include defining a base metadata criteria and set of standards for managing video and other asset types. This position works in collaboration with the Media Production team within the Department of Digital Media.

Primary Responsibilities and Duties:
Acquire, organize and catalogue video and other asset types as needed, including audio, still images, software, and text documents.
Collaborates with the Media Production team in Digital Media to assist in the ongoing processing of their production output and digitized archival media.
Prepare assets for ingestion in the museum’s digital asset management system.
Compile metadata to assist users’ ability to search and retrieve assets within the digital asset management system.
Use the JIRA ticketing system for managing projects.
Maintain a thorough and up-to-date understanding of multimedia formats.

Technical Requirements and Qualifications:
Demonstrate a capacity to work with a variety of media formats and technologies with an emphasis on video and other time-based media.
Thorough knowledge of and experience with digital asset management systems, hosted or cloud-based platforms.
Demonstrated ability to work with databases, data mapping and migration of data from one database system to another.
Thorough knowledge of metadata schema and standards.
Knowledge of Adobe Creative Suite, especially Adobe Premiere, and Final Cut Pro
Familiarity with automation techniques, including auditing/checksum routines, file format identification, and media conversion.

Additional Qualifications
Demonstrate analytical skills and problem solving abilities.
Project management experience.
Excellent written and oral communication skills, including effectively communicating technical issues to non-technical staff.
Experience writing technical documentation.
Excellent interpersonal skills and ability to work with a diverse group of users.
Interest in developing skills in new asset types and formats.
Demonstrated ability to be self-motivated, to work independently, and to work in a collaborative team environment.
Critical attention to detail.
Ability to prioritize projects as deadlines require.

Knowledge and Education:
Masters degree in information science, archives management, library science or comparable program, or Bachelor’s degree in a related field and at least 2-3 years of relevant experience.
Experience with collections information systems, digital asset management systems a plus.
Archive, Library or Museum experience is a plus.

The Metropolitan Museum of Art provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.

Please send cover letter, resume, and salary history to careers@metmuseum.org with the position title in the subject line.

National Archives at New York City - Internship

(October 15, 2014)

The National Archives at New York City holds records created by Federal agencies in New Jersey, New York, Puerto Rico, and the U.S. Virgin Islands. The office is responsible for protecting and providing access to more than 140,000 cubic feet of records stored at its office in the Alexander Hamilton U.S. Custom House at One Bowling Green in the Financial District of Manhattan, and at three off-site locations. Internships provide excellent exposure to the profession through the basic level internships and more practical application of theory through intermediate and advanced internships.
The following unpaid internship opportunities are available at the National Archives at New York City for spring 2015:
1. Basic Internships
a. Standardization of finding aids and Holdings Inventory
Improve access to primary source records by assisting archivists in standardizing available finding aids and preparing content for inclusion in the Online Public Access (OPA) catalog. Students will perform data entry assignments and gain valuable experience in an archives.
b. Digitization
Improve access to primary source records by digitizing docket books of the United States District Courts. Students will perform scanning and quality control audits for upload to the Online Public Access (OPA) catalog.
2. Intermediate Internship – Case File Processing and Digitization
Interns will follow a manual to process historically valuable case files from the U.S. District Courts, prepare descriptive information for inclusion the Online Public Access (OPA) catalog, and prepare digital surrogates of originals to provide immediate access for researchers.
3. Advanced Internship – Processing New Accessions
Using processing guidance, interns will develop a processing plan for records recently acquired by the National Archives at New York City. The intern will create a finding aid to the material and an entry in the Online Public Access (OPA) catalog, as well as create a preservation assessment of the material.

Qualifications: Applicants must be U.S. Citizens and currently enrolled at an accredited educational institution pursuing a degree in library science, archival studies, history, or a related field. Students must be in good academic standing and your qualifications must match the requirements of the internship project. For the Advanced Internship, students must have at least one year completed in a library science or archival studies program.
Preferred skills: Successful applicants must be effective in oral and written communication, as well as be detail oriented and self-motivated. Students will be given clear objectives and must be able to work independently. Skilled with Microsoft Office, particularly Excel and Access.
Incumbent must be physically able to perform the duties of this position, including climbing ladders to reach boxes of records stored up to 9 feet above the floor and weighing up to 30 pounds. The archival processing work may also demand considerable standing, walking, stooping, bending and lifting.
The deadline for applications is October 31, 2014. To apply, please send your cover letter including the appropriate internship level you wish to be considered for, your resume, and completed Volunteer Service Application in one packet to: Internship Coordinator, National Archives at New York City, 1 Bowling Green, Room 328, New York, NY 10004
Or e-mail the completed packet as a PDF to newyork.archives@nara.gov.

The Diocese of the Armenian Church of America - Part-Time Assistant Archivist

(October 8, 2014)

The Diocese of the Armenian Church of America is seeking an Assistant Archivist for a part - time position in their Archives. The applicant must be proficient in Microsoft Office Products & must have a MLS with a Concentration in Archives & Records. Must be able to lift 40 Pounds. Please submit your resume and a list of three professional references to afoldes@armeniandiocese.org.

Preferred: Knowledge of Oxygen XML

Solomon R. Guggenheim Museum - Internship

(October 2, 2014)

The Solomon R. Guggenheim Museum is currently accepting applications for a Spring 2015 internship in the Library and Archives Department.

The library consists of published resources focused on modern and contemporary art, architecture, and photography, with an emphasis on the museum’s international collections and exhibitions, and serves the research needs of museum staff. The archives contains primary-source documentation that reflects the museum’s history, exhibitions, and collections, and is open to museum staff and qualified researchers. Library and Archives staff are responsible for the maintenance and management of the archives and library holdings.

Ideal candidates will be in pursuit of, or a recent graduate of, a Master’s degree in Library and Information Sciences. Familiarity in Art History, Museum Studies, or related fields considered a plus. Individuals who have taken coursework in cataloging, rare books, library services, archival management, and/or digital preservation are strongly encouraged to apply. Familiarity with MARC, AACR2, RDA, EAD, XML and/or ArchivesSpace considered a plus.

The Spring 2015 Internship Program will begin on Wednesday, January 21 and end on Friday, April 17. Spring internships require a minimum commitment of 2 days per week, in addition to participation in half-day Museum Culture Seminar events on Fridays. All Spring 2015 internship positions are unpaid.

Prospective applicants please send cover letter, resume, Guggenheim application form (found on web site), list of relevant coursework, academic writing sample, and two letters of recommendation via postal mail to: Solomon R. Guggenheim Museum, Internship Program, 1071 Fifth Avenue, New York, NY 10128-0173.

The application deadline for Spring 2015 internships is October 18, 2014 (postmark).

For more information, please visit our website: www.guggenheim.org/internships.

Guggenheim Museum - Project Archivist (18 month term)

(October 2, 2014)

The Solomon R. Guggenheim Foundation seeks a Project Archivist that will be an integral part of a project team responsible for arrangement and description of four key audiovisual collections in the Archives: the Audiovisual Recordings collection, Performances and Public Programs recordings, Works & Process at the Guggenheim records, and Ultan Guilfoyle records. Project Archivist will also play an integral role in an institution-wide audiovisual recording survey and select digitization. The Project Archivist is an 18-month position supported by a grant received by the Institute of Museum and Library Services (IMLS).

Founded in 1937, the Solomon R. Guggenheim Foundation is dedicated to promoting the understanding and appreciation of art, architecture, and other manifestations of visual culture, primarily of the modern and contemporary periods. The Guggenheim realizes this mission through exceptional exhibitions, education programs, research initiatives, and publications. The Guggenheim strives to engage and educate an increasingly diverse international audience through its unique network of museums and partnerships. With nearly three million annual visitors worldwide, the Guggenheim and its network is one of the most visited cultural institutions in the world.
________________________________________
Supervisory Responsibilities:

This position will oversee a part-time Project Archivist Assistant.

Key Responsibilities:

- Work with Project Team to survey and accession audiovisual recordings throughout institution.
- Arrange and describe of Audiovisual Recordings collection, Performances and Public Programs recordings, Works & Process at the Guggenheim records, and Ultan Guilfoyle records
- Prepare descriptive inventory (historical note, scope and content note, series descriptions, box/folder listing).
- Identify records requiring basic preservation measures. Work with museum staff to develop and enact conservation plans.
- Assist in the digitization of audiovisual recordings as needed.
- Other duties as assigned.

Qualifications and Requirements:

- ALA-accredited MLS with an archival specialization.
- Previous experience processing archives and/or audiovisual collections.
- Knowledge of archives terminology and standards including DASC and EAD.
- Knowledge of 20th century art and/or audiovisual recordings.
- Excellent oral and written communication, organizational, interpersonal, planning, analytical, and conceptual skills
- Ability to work independently, prioritize tasks, and meet deadlines.
- Knowledge of ArchivesSpace a plus.
- Ability to lift boxes weighing up to 40 pounds

Physical Demands and Work Environment:

The environment is an indoor, climate-controlled walled-office in a warehouse. The noise level is medium. There is minimal repetitive motion while arranging documents and keyboarding. There are no hazards and no protective devices are worn or used. Stress levels in this job are moderate.

Qualified applicants please send your resume and cover letter to employment@guggenheim.org. Indicate the job title “Project Archivist” in the subject line.

The Solomon R. Guggenheim Foundation is an equal opportunity employer.

Guggenheim Museum - Project Archives Assistant (12 month term, 2 days a week)

(October 2, 2014)

The Solomon R. Guggenheim Foundation seeks a Project Archives Assistant as part of a Project Team that will be responsible for the arrangement and description of four key audiovisual collections in the Archives: the Audiovisual Recordings collection, Performances and Public Programs recordings, Works & Process at the Guggenheim records, and Ultan Guilfoyle records. The Project Archives Assistant position is supported by a grant received by the Institute of Museum and Library Services (IMLS) and is a 12-month term, 2 day per week schedule.

Founded in 1937, the Solomon R. Guggenheim Foundation is dedicated to promoting the understanding and appreciation of art, architecture, and other manifestations of visual culture, primarily of the modern and contemporary periods. The Guggenheim realizes this mission through exceptional exhibitions, education programs, research initiatives, and publications. The Guggenheim strives to engage and educate an increasingly diverse international audience through its unique network of museums and partnerships. With nearly three million annual visitors worldwide, the Guggenheim and its network is one of the most visited cultural institutions in the world.
________________________________________

Supervisory Responsibilities:

There are no direct reports associated with this position.

Key Responsibilities:

Conduct research for individual collections.
Work with project team to help prepare descriptive inventory (historical note, scope and content note, series descriptions, box/folder listing).
Work with project team to apply basic preservation methods and rehousing as necessary.
Assist in digitization and metadata entry according to established procedures.
Other duties as assigned.

Qualifications and Requirements:

Experience working in archives and/or coursework in archives from a MLS program.
Knowledge of 20th century art and/or audiovisual recordings a plus.
Excellent oral and written communication and organizational skills.
Ability to lift boxes weighing up to 40 pounds

Physical Demands and Work Environment:

The environment is an indoor, climate-controlled walled-office in a warehouse. The noise level is medium. There is minimal repetitive motion while arranging documents and keyboarding. There are no hazards and no protective devices are worn or used. Stress levels in this job are moderate.

Qualified applicants please send your resume and cover letter to Employment@guggenheim.org. Indicate the job title “Project Archives Assistant” in the subject line.

The Solomon R. Guggenheim Foundation is an equal opportunity employer.

Boo-Hooray - Internship

(October 1, 2014)

Boo-Hooray seeks applications for a part-time, unpaid intern working with the Archives beginning in October 2014. The archives consist of a diverse array of manuscripts, photographs, drawings and sketchbooks, production collateral and audio-visual material documenting the work of a diverse array of artists, writers, and notable cultural and historical figures. Prospective interns should be currently enrolled in or have recently completed a graduate program focusing on archival practice and be familiar with the basic tenets of archival processing and digitization, as well as being able to provide research and bibliographic services. Technical requirements include Adobe and Office; knowledge of FileMaker Pro and other non-proprietary databases is desirable. Interest in/experience with modern, contemporary and underground cultural practices is encouraged.

Projects and duties may include but are not limited to:

- Processing of discrete collections utilizing MPLP approach and assisting with larger scale processing initiatives
- Rehousing material in new archival folders and boxes
- Scanning and digitally arranging original drawings, programs and other production materials
- Reference and research
- Other duties as requested

A brief letter of application, resume and names of three professional/academic references should be emailed to colin@boo-hooray.com (with “Archives Internship” in the subject line) no later than October 10, 2014.

Dedalus Foundation - Archivist

(October 1, 2014)

Archivist

Dedalus Foundation

New York, New York

Founded in 1981 by the artist Robert Motherwell (1915–1991), the Dedalus Foundation fosters public understanding of modern art and modernism through its programs in arts education, research and publications, archives and conservation, and exhibitions, as well as in the guardianship and study of Robert Motherwell’s art. As we work to inform and educate the public, we strive to maintain the high standards of our founder, who in addition to being a great artist was also active as a writer, lecturer, and teacher.

Position Summary

The full-time Archivist will manage and reassess the extensive archives of the Dedalus Foundation. The collection is comprised of two distinct areas: materials created by the artist Robert Motherwell, and materials generated by the foundation after Motherwell’s death in 1991. Motherwell's papers consist of tens of thousands of documents, including extensive personal and professional correspondence, handwritten manuscripts, drafts of his writings, transcripts of lectures and interviews, studio and business records, datebooks documenting his daily activities, and many other materials. The photographic archive consists of more than 24,000 photographs of works of art, exhibition installations, studio documentation, events, and portraits/personal images. The archives are arranged and described, with current finding aids available. Some materials have been digitized, including video and audio recordings.

The Archivist will work closely with senior staff to build on current archives strengths with an eye to expanding access and creating new programs. The Archivist will support the work of the Catalogue Raisonné team and work closely with the Programs team on Motherwell-related initiatives.

Competitive salary with generous benefits package.

Responsibilities, broken down by area of focus, include, but may not be limited to:

Promote Access including maintaining the current status of archives, facilitating researcher requests, additional item level processing, and/or digitization.

Provide Outreach and Education within archives through use of social media, developing online and in-person exhibitions, and/or programming related to educational initiatives.

Create and Spearhead Initiatives for increased access and use, especially through innovative use of technology, and/or collaborative projects with artists’ collections and the publishing industry.

The ideal candidate will possess the following:

• Degree in Library Science or related field
• 5 to 8 years of experience as an Archivist
• Previous experience processing archival collections
• Knowledge of 20th century art
• Knowledge of archives terminology and standards such as EAD and DACS
• Experience with technology initiatives such as digitization and access projects, online exhibitions, and/or social media
• Proficiency in Microsoft platforms and Mac computers
• Familiarity with databases, specifically Filemaker Pro
• Knowledge of current best practices for archives
• Excellent written and oral communication skills
• Active role within the archives community

Application Instructions
Please send a cover letter, current CV, and a list of three references to info@dedalusfoundation.org. No phone calls, please.

New York University Division of Libraries - Librarian for Archival Arrangement and Description

(September 27, 2014)

New York University Libraries is seeking a creative and collaborative Librarian for Archival Arrangement and Description to oversee archival processing and description. The position is based in Archival Collections Management (ACM) of Knowledge Access and Resource Management Services (KARMS). Reporting to the Head of ACM, this position will play a leadership role in the newly formed ACM department, a unified technical services department supporting NYU’s three archival repositories: Fales Library, Tamiment Library and Robert F. Wagner Labor Archives, and New York University Archives.
The position will help to reshape the way NYU Special Collections arrange, describe, manage, provide access to, and facilitate discovery of NYU’s rich archival collections in support of research, teaching, and learning. The successful candidate will provide support to our researchers by leading the Special Collections Processing Team; overseeing processing and description work; directing the ongoing application of archival arrangement and descriptive practices; contributing to policies, procedures, and workflows; performing processing as needed; ensuring a user-centered, access-driven approach; and seeking opportunities for innovation. This position will also collaborate with other librarians and archivists throughout the Division, especially within Special Collections and Preservation departments. Librarians are expected to serve as partners in the educational mission of NYU by establishing strong relationships with faculty and students and providing responsive and innovative information services.
Under the general supervision of the Head of ACM, the successful candidate will:
Supervise all archival arrangement and description work in the unit by professional, project and student staff; develop program goals and metrics to evaluate work; developing processing plans; and help plan and prioritize large-scale processing projects.
Arrange archival records and describe archival collections in accordance with accepted archival standards using the Archivists’ Toolkit/ArchivesSpace. Publish EAD-encoded finding aids online. Aid in creation and be responsible for maintenance of documentation and policies.
Assist in implementing best practices and setting priorities for collection management, processing, description, digitization, and discovery. Collaborate with colleagues to ensure that tools and products meet research needs. Participate in planning and policy development to support strategic direction; assist in project development for fundraising as appropriate; plan and manage library projects.
Collaborate with the Digital Archivist to develop tools and workflows for the arrangement and description of born-digital materials and in the administration of and workflow for imaging and ingest of materials within existing collections. In collaboration with colleagues, coordinate strategies and workflows for integrating EAD records into NYU’s primary discovery portal.
Collaborate with colleagues in the Preservation Department to ensure proper handling and housing methods for archival collections and the integration of good preservation assessment practice within the processing program. Identify preservation needs and priorities for materials in all formats during processing work and consult with Conservator for recommendations on treatment.
Provide reference assistance in person and remotely; serve on relevant library-wide committees. Actively contribute to the profession through professional service, research and publication.
Qualifications:
Minimum of one graduate degree required for consideration. A second graduate degree will be required to obtain tenure, one of which must be an ALA-accredited MLS or equivalent.
5 or more years of professional experience in archival arrangement and description, preferably within an academic or research library. 3 years successful supervisory experience required. Significant experience providing reference and research support to archival and special collections users is highly desirable.
Demonstrated proficiency in archival theory and practice, especially accessioning, processing and description, including minimal and basic processing strategies. Demonstrated experience as lead processor on large-scale and/or complex processing projects, managing multiple processors, setting and meeting goals, and developing metrics to measure progress throughout a project. Familiarity with current approaches to accessioning and processing and description of born-digital holdings preferred.
Demonstrated knowledge of current national data standards related to the archival control of collection materials and proficiency in the use and application of DACS, EAD, MARC, LCSH, LCNA; strong working knowledge of EAD and XML, including experience with XML schemas, editors and the manipulation of metadata across systems and platforms. Demonstrated proficiency in the use, maintenance, and support of automated archival collections management systems (Archivist’s Toolkit and ArchivesSpace).
Knowledge of basic preservation and conservation issues as they relate to archival collections. Knowledge of rights administration and management issues for archival collections.
Superior written and verbal communication, analytical, critical thinking problem-solving, and interpersonal skills; experience working collaboratively with varied groups within a complex organization and team. Flexibility and the capacity to thrive in a rapidly changing environment. Great attention to detail; demonstrated ability to manage time and tasks and complete projects in a timely manner.
Salary/Benefits:
Faculty status and attractive benefits package including tuition remission and generous time off. Salary commensurate with experience and background.
To Apply:
To ensure consideration, send resume and cover letter, including the name, address and telephone number of three references to: Enrique Yanez, Director, Human Resources, New York University Libraries, 70 Washington Square South, New York, NY 10012 or via email to jobs@library.nyu.edu.
NYU’s Division of Libraries embraces diversity and is committed to attracting qualified candidates who also embrace and value diversity and inclusivity. NYU is an Equal Opportunity/Affirmative Action Employer.

New York Public Library - American History Subject Specialist (Temporary 2 years)

(September 24, 2014)

Overview:

The New York Public Library is looking for a subject specialist to play a key role in a two year project to digitize and promote its important manuscript holdings dating roughly from the Colonial Period through the Early Republic. The Manuscripts and Archives Division at The New York Public Library holds over 5,500 collections comprising nearly 30,000 of material. Its strengths are in the papers and records of individuals, families, and organizations living and working in and around New York City and State dating from the 18th economic, social, and cultural history of New York and the United States. Each year academics, independent writers, students, and other researchers from all over the world make roughly 4000 visits to the Manuscripts and Archives Division. century to the present day. These collections support research in the political, economic, social, and cultural history of New York and the United States.

Responsibilities:

Reporting to the Assistant Curator of Manuscripts in the Manuscripts and Archives Division, the

Subject Specialist will:

Select material for digitization and promotion in collaboration with curatorial staff, by identifying significant materials and themes documented across collections
Inform the revision the existing catalog descriptions and finding aids for these materials in preparation for digitization by the Archives Unit
Promote the project and the Library’s holdings to the appropriate scholarly and educational communities, as well as the general public through articles, blog posts, presentations, and other appropriate means
Engage with Library staff working on the Library’s archival access system (archives.nypl.org) to plan, develop, and implement new ways to best present these collections and facilitate their discovery and use
Identify and communicate with potential collaborators in academia, libraries, and archives

Key Competencies:

Collaboration

Detail oriented

Communication

Supervisory
Qualifications:

Masters Degree in American History or related field with a specialization within the period in focus; PhD preferred
Experience doing research with archival and manuscript materials
Demonstrated record of publications and presentations
Teaching experience preferred
Strong writing skills
Ability to work collaboratively

Work Environment:

Office environment
Physical Duties:

n/a
Hours:
Monday-Friday
9:00am-5:00pm
Evenings and weekends as required
Schedule subject to change
Union / Non Union:
Non Union

***PLEASE VISIT THE LINK TO APPLY***
https://jobs-nypl.icims.com/jobs/8079/american-history-subject-specialist/job?mode=view

Rutgers University Libraries - Processing Archivist

(September 22, 2014)

September 18, 2014 ACADEMIC POSITION PROFILE APP. 217

TITLE: Non-Tenure Track Librarian (Librarian of Practice IV)
Processing Archivist (Grant Funded Position – Twelve month appointment)
Special Collections and University Archives, Rutgers University Libraries
RESPONSIBILITIES: A non-tenure track full-time faculty position beginning immediately and continuing on an annual basis depending on funding. Situated in the Archibald S. Alexander Library, this person reports to the Head, Special Collections and University Archives, will process manuscript and archival collections, prepare and encode finding aids, support digital initiatives, and provide reference service for researchers. Other duties and responsibilities as appropriate.
QUALIFICATIONS: ALA accredited Master’s degree in library and information science and Master’s degree in history, or an allied field; May consider candidates without library degree provided there is sufficient archival experience in a research library coupled with a relevant degree; 2-5 years archival experience in a research library; and supervisory ability. Knowledge of MARC cataloging, HTML and EAD markup highly desirable.

SALARY/STATUS: Salary will be commensurate with qualifications and experience in accordance with the terms of the grant.

BENEFITS: Retirement plans, health, and life insurance, prescription drug, dental and vision plans, tuition remission, and one-month vacation.

LIBRARY PROFILE: The Rutgers University Libraries, comprising libraries on the University’s Camden, New Brunswick, Newark and Health Sciences Newark campuses, all reporting to the Vice President for Information Services and University Librarian, operate as a unified library system with coordinated public, technical services, and collection development programs including digital initiatives and a pioneering institutional repository. The Libraries have highly valued staff of about 300 who are committed to developing innovations in access services, information literacy and digital initiatives. The Libraries operate with a budget of $28 million and outstanding collections especially in jazz and New Jerseyana. The Rutgers University Libraries are a member of ARL, CRL, Lyrasis, Metro, NERL, and VALE, and use Sirsi Dynix and OCLC as primary bibliographic utilities and Fedora repository software. The combined enrollment across all four campuses is more than 65,000 students f rom all 50 states and more than 115 countries working toward degrees in 33 schools and colleges with an overall emphasis on arts and sciences. The Rutgers University New Brunswick campus is the largest of the three regional campuses, supporting over 41,000 graduate and undergraduate students, in approximately 100 undergraduate programs, more than 80 graduate/professional programs, and 60 doctoral programs as a Carnegie Classification Research University (very high research activity) campus. Rutgers University is a member of the Association of American Universities and is an ADVANCE institution, committed to increase diversity and the participation and advancement of women in the STEM disciplines. Rutgers is also a member of the Committee on Institutional Cooperation (CIC), the nation’s premier higher education consortium of top tier research institutions, composed of members of the Big Ten Conference plus the University of Chicago.

Special Collections and University Archives collects, preserves, and makes available rare, unique, or specialized sources to support study and research in the humanities and social sciences; New Jersey state, local, and cultural history; and the history of Rutgers University. The divisions include the Sinclair New Jersey Collection, Manuscripts Collection, Rare Books Collection, University Archives Collection and other special collections such as maps, broadsides, pictorial materials, newspapers, and ephemera.
Special Collections and University Archives has system-wide responsibility for the acquisition, public service, and preservation of manuscripts, rare books, the University Archives, and comprehensive New Jersey Collections in all formats. Rutgers is a member of the Research Libraries Group, Association of Research Libraries and American Association of Universities. For further information, please check the website: http://www.libraries.rutgers.edu/rul/libs/scua/scua.shtml

TO APPLY: REVIEW OF APPLICATIONS AND INTERVIEWS WILL BEGIN IMMEDIATELY AND CONTINUE UNTIL THE POSITION IS FILLED. SUBMIT RESUME, COVER LETTER, NAMES OF THREE REFERENCES AND WHERE YOU SAW THE POSITION ADVERTISED TO: Lila Fredenburg (APP. 217), Director of Administrative Services, Rutgers University Libraries, 169 College Avenue, New Brunswick, NJ 08901-1163, email: rulhr@rulmail.rutgers.edu, FAX: 732-932-7637

Rutgers, the State University of New Jersey, is an Equal Opportunity / Affirmative Action Employer. Qualified applicants will be considered for employment without regard to race, creed, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, genetic information, protected veteran status, military service or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment.

The Libraries are strongly and actively committed to diversity, and seek candidates who will contribute creatively to the University’s multicultural environment.

New York Civil Liberties Union - Archives and Records Coordinator

(September 17, 2014)

ARCHIVES & RECORDS COORDINATOR

Position: Archives & Records Coordinator

Salary Range: $36,000-45,000/yr (negotiable), (NYCLU has a generous and competitive benefits package)

Location: New York Civil Liberties Union, 125 Broad Street, NY, NY

Applications Accepted until position is filled

The New York Civil Liberties Union (NYCLU) is one of the nation's foremost defenders of civil liberties and civil rights. Founded in 1951 as the New York affiliate of the American Civil Liberties Union, we are a nonpartisan organization with nine offices and nearly 50,000 members across the state.

The New York Civil Liberties Union seeks a full-time Archives & Records Coordinator. The qualified candidate will work under the supervision of the Administrative Manager and oversee the maintenance and management of the NYCLU archives and office-wide records. The ideal candidate has prior experience and success working with institutional archives and has records management knowledge and/or experience. The Archives & Records Coordinator will work with staff across all departments of the organization to continue to revise, implement, and draft records retention policies, will establish a protocol for management of the organization’s electronic records, and will also supervise graduate student assistants when necessary.

ROLES AND RESPONSIBILITIES:

·Work independently on concluding the preliminary processing phase of the NYCLU Archives, as specified in the agreement between the NYCLU and SUNY Albany M.E. Grenander Department of Special Collections and Archives.
·Serve as liaison between NYCLU and the organization’s offsite storage vendor.
·Serve as primary liaison between NYCLU and SUNY Albany Archives, overseeing and facilitating exchange of records.
·Work in collaboration with NYCLU staff to revise and implement policies and procedures regarding the retention and management of NYCLU records and oversee enforcement and practice of these policies.
·Create reference aids such as accession lists, indexes, guides and finding aids.
·Respond to reference inquiries from staff members statewide and maintain a record of these activities.
·Survey and appraise records for possible digitization and/or permanent retention in the NYCLU offices.
·Carry out records retention and disposition procedures.
·Oversee and supervise graduate student assistants on digitization of archival collections.
·Identify appropriate standards or best practices to be adopted for the NYCLU regarding the management of electronic records.
·Serve as liaison to the ACLU Archives at the National Office in archives and records related issues.

EXPERIENCE AND QUALIFICATIONS

·1 – 3 years work experience in a library, archives or information center with a masters degree in library and information science, history, or related field required.
·Certificate or training in archives and records management with an understanding of basic archival principles and practices and/or work experience strongly preferred.
·Must be detail-oriented and organized with strong written and oral communication skills and strong research skills.
·Knowledge of or experience in: electronic records management, general database management, archival management software or records management software, trends and technologies in digital archives, and proficiency in Microsoft Office Suite.
·Ability to work independently and collaboratively, including some supervisory skill.
·Must be able to lift up to 50 pounds.

HOW TO APPLY:
If you are a proactive and resourceful team player with a passion for public interest issues, please send a cover letter (with salary requirements) and resume by email to jobs@nyclu.org. Reference “Archives & Records Coordinator” in the subject line.

The NYCLU is an equal opportunity employer and encourages all applicants regardless of race, sex, age, disability, religion, national origin or sexual orientation. We are committed to having a workforce that reflects the diversity of the population that we serve at all levels within the organization. The NYCLU is proud to be an affirmative action/equal opportunity employer and encourages applications from women, people of color, persons with disabilities, and lesbian, gay, bisexual and transgender individuals.


Monique Houston
HR Associate
New York Civil Liberties Union
125 Broad Street, 19th Floor
New York, NY 10004
212-607-3371

The Winthrop Group - Assistant Archivist

(September 11, 2014)

The Winthrop Group has an immediate opening for a qualified Assistant Archivist to process institutional records and digital assets for a variety of clients. Position is full-time with benefits.
POSITION DESCRIPTION
The position offers an opportunity to participate in the support and development of the archives for various clients. As part of the team, the Assistant Archivist will assist in processing and appraising physical and digital collections, preparation of finding aids, and outreach initiatives. This is an early career position with opportunity for growth and advancement.

DUTIES
Under the supervision of a Winthrop Archivist, the Assistant Archivist will:
• Process, arrange and describe physical collections
• Embed standard metadata and catalog digital collections
• Select archival materials to be used in social media outreach
• Assist with exhibition development and description
• Respond to internal and external reference requests following established protocols
• Conduct him/herself with high degree of professionalism in work environments
QUALIFICATIONS
• MA or MLS with 2-4 years experience processing analog and digital records
• Knowledge of archival theory, processing methodology, and best practices
• Familiarity with arrangement and description and with basic preservation techniques
• Familiarity working with multiple Digital Asset Management systems and databases
• Oriented toward learning and applying new technologies for search and access
• Experience working in business and educational settings
• Ability to work cooperatively with team colleagues and various clients
• Effective communications abilities, problem-solving skills and detail-oriented

COMPENSATION
Monthly rate based on experience and level of qualification.

APPLY
Please email a resume, cover letter and a list of no fewer than three references including names, titles, and contact information for three references, plus a brief, sample finding aid to:
David Kay, Manager, Information & Archival Services, dkay@winthropgroup.om

The New School Archives and Special Collections- Processing Archivist

(September 7, 2014)

(part-time, limited-term position)

The New School Archives & Special Collections seeks a professional archivist with extensive processing experience to process institutional records, faculty papers, and recent acquisitions. The position is part time, temporary: 3 days per week, for approximately one year.

The Processing Archivist will report to the director of the New School Archives & Special Collections, a unit of University Libraries and Archives. Assisted by a qualified graduate student from The New School, the Processing Archivist will be responsible for creating and revising processing plans, processing prioritized record groups, collections, and series, and producing finding aids in Archivists Toolkit that will be made available on the archives website.

Materials found in the collections include memoranda and personal correspondence, office records, lecture notes, syllabi, course materials, university publications, research files, publicity materials, audiovisual materials, photographs, exhibition records, process work of professional designers, and more.

Responsibilities of the Processing Archivist include:
• Reconciling, consolidating, checking legacy inventories; creating new inventories
• Identifying and triaging high-value and at-risk records for preservation treatment
• Identifying and integrating related record groups, collections, and series
• In consultation with archives director, identifying priority collections and record groups for processing
• Processing prioritized collections, including writing and revising processing plans, carrying out physical organization and arrangement, describing collections in Archivists' Toolkit, and creating finding aids in accordance with DACS and other professional standards
• Preparing tasks and supervising graduate student assistant
By project's end, the Processing Archivist will have successfully completed:
• Box-level inventories of all unprocessed New School institutional collections, faculty papers, and unprocessed recent acquisitions
• Addressed basic physical preservation needs for all endangered unprocessed materials; identified and made recommendations for materials requiring further conservation work
• Created processing plans for re-housing, arranging, and describing prioritized unprocessed materials in The New School institutional collections and faculty papers in accordance with professional archival standards and the local practices of The New School Archives
• Fully processed and created publishable finding aids for prioritized record groups, series, and collections
All candidates must submit a finding aid, and an additional writing sample.

Minimum qualifications:
• Superior written and oral communication abilities
• Master's Degree in Archival Management, or Master's Degree in Library or Information Science from an ALA-accredited institution, with focus in archives
• Minimum 1 year experience processing archival materials after degree completion
• Demonstrated understanding of principles of arrangement and description of archival collections; understanding of uses of DACS, EAD, and current archival practices
• Ability, and willingness, to routinely lift heavy archival containers
• Ability to work independently, with strong interpersonal skills
• Excellent organizational, time and project management skills
• Proficiency working in Archivists' Toolkit and/or other archival collection management systems

Preferred qualifications:
• Interest in architectural, graphic, interior, and fashion design history and practice
• Familiarity with 20th century American cultural and intellectual history
• Familiarity with digital preservation, metadata and access tools and methodologies
About The New School Archives & Special Collections
A unit of the University Libraries and Archives, the New School Archives & Special Collections is home to unique materials documenting the history of many of the New School's divisions and programs, including Parsons and Mannes from before they became part of the university, offering rich visual, textual, and audiovisual resources that form the institutional memory of the university, as well as support investigations into a vast array of cultural, social, and intellectual topics. In addition to its institutional holdings, the archives and special collections holds collections from outside individuals and organizations, with particular strengths in mid-twentieth century American fashion, interior, and graphic design. The archives is open for research and inspiration to the New School community, and to the general public.

To apply please send resume, cover letter, sample finding aid and additional writing sample to archivist@newschool.edu

The Carnegie Hall Archives - Intern

(September 6, 2014)

Fall 2014 Archival Internship at Carnegie Hall

The Carnegie Hall Archives is seeking an enthusiastic intern who will assist the archivists with processing, digital archiving, and collection management activities. Applicants must be current students or recent graduates of graduate archival or library science programs who have an interest in music or history, or from specialized graduate programs in audiovisual archives and preservation with an interest in digital archives.

The intern will help support activities related to the Digital Archives Project and gain experience performing quality control on digital files and metadata spreadsheets returned from digitization vendors. Other activities include creating finding aids, cataloging, and re-housing and/or processing historical programs, flyers, photographs, and other documentation. The internship is designed to provide hands-on experience with archival processing and handling of assets, both physical and digital. Interns may also be assigned additional collection management projects depending on experience.

The intern will be expected to work at least one full day a week (9:30am-5:30pm), preferably 2 days a week, from September to December. Some work may take place at an offsite storage facility. While this is an unpaid internship, the intern will receive transportation and lunch reimbursement.

Required Skills and Abilities:
• Coursework in archival descriptive practices and standards.
• Keen attention to detail with spreadsheets and databases.
• Must be able to write and communicate clearly and effectively and work well independently.
• Ability to lift boxes that weigh up to 40lbs.

Preferred Skills and Abilities:
• Experience with archival collections processing • Experience with audiovisual materials • Music background

To apply:
Send a letter of interest and resume to Miwa Yokoyama, Digital Project Manager, at myokoyama@carnegiehall.org Your letter should indicate when you are available for the internship. Applications will be reviewed immediately. No phone calls, please.

The Winthrop Group - Project Archivist

(September 6, 2014)

The Winthrop Group has an immediate opening for a qualified Project Archivist to process institutional records. Position is full-time through the end of the year.

Position Description: Responsibilities include processing archival records, database entry, and preparing series descriptions. The Project Archivist will collaborate with other members of the Winthrop Group team and with client staff, as required, to complete the work. Qualifications

 MLS or MA in history with archival management certificate and/or experience
 Minimum of one year of work in an archival setting
 Experience with archival processing standards and procedures
 Strong written and oral communication skills
 Familiarity with application of technology to archives management and access systems.

Contact Information: Please send a resume; a list of no fewer than three references including names, titles, postal and e-mail addresses, and telephone numbers; and a brief, sample finding aid (or link) to dkay@winthropgroup.com.

Design Commission of the City of New York - Digitization Techician

(September 4, 2014)

Digitization Technician:
The Digitization Technician will play a key role in the preservation of a collection of historic documents from the archive, including photographs, prints, architectural drawings, and correspondence.

This is a part-time, temporary grant funded position. Applicants must be able to commit to a total of 441 hours (20 hours per week for approximately 23 weeks), working approximately three days per week at a rate of $21 per hour. The project must be completed by April 30, 2015.

Responsibilities:
The Digitization Technician will be responsible for all stages of digitizing and processing 5,000 to 6,000 individual historic documents, including:

 Preparing documents for digitization by pulling files, unfolding documents, and gathering metadata.
 Updating database records in Microsoft Access database.
 Calibrating all components of the digital capture system, including software preferences, camera and lighting settings.
 Entering metadata and crop and rotate images using Capture One Pro software.
 Creating all final file types, including master, derivative, access, and thumbnail files.

Qualifications/Requirements:
Successful candidates will have experience in all aspects of archival digitization practices and standards, including handling of archival materials, metadata, and use of high-tech scanning equipment. Additional qualifications and requirements include:

 Bachelor or Master’s degree in computer technology, library science, archives, museum studies, or art conservation preferred.
 Ability to work effectively with minimal supervision.
 Sensitivity to and experience with handling archival materials.
 Experience with archival digitization standards and best practices.
 Hands on experience with digitizing archival collections, preferably on a digital capture system.
 Familiarity with Capture One Pro software a plus, but training can be provided.
 Ability to operate both PC and Mac computers.
 Working knowledge of word processing, spreadsheet and database software, including Microsoft Excel and Access, preferred.
 Experience with metadata standards.
 Ability to lift 40 pound boxes.

Please note that the selected candidate will be subject to a background investigation by the Department of Investigation and will be fingerprinted. These fees will be deducted from the candidate’s first paycheck.

Please submit your application by September 19, 2014. Send your cover letter, resume and the names and contact information for three references to:

Julianna Monjeau
Manager of Archives & Special Collections
Design Commission
253 Broadway, Fifth Floor
New York, NY 10007
jmonjeau@cityhall.nyc.gov

No telephone calls please.

David Yurman - Archivist

(September 3, 2014)

OVERVIEW:
David Yurman is seeking an enthusiastic and highly organized archive professional. The Jr. Archivist will assist the Archive Department on research projects and computerization projects while performing all other archives functions. This person will also assist the archivist in developing the contemporary archives collections.

RESPONSIBILITIES:
• Work in collaboration with the Archive Team to develop the archive jewelry project (collecting, organizing, and cataloging all archive jewelry in our inventory system)
• Fulfill research requests using information found in the physical and digital archive materials
• Maintain the order, integrity, and quality of physical archives materials
• Process and organize physical archives materials
• Conservation projects for physical archives as needed
• Rehouse archives materials in appropriate storage
• Prepare archives materials for restoration storage
• Stabilize physical archives materials for long term preservation
• Organize, maintain, and create appropriate finding aids for archives materials
• Advance the process of archives computerization projects
• Cataloging and key wording of archives collections
• Systematically enter, update and maintain data compiled in research databases
• Systematically update and maintain digital archives space and digital objects
• Develop contemporary archives collection
• Develop and maintain organization methods and finding aids
• Develop and maintain preservation and conservation methods
• Special projects and presentations as needed

QUALIFICATIONS:
• 5+ years of archiving experience
• Ability to direct and lead the processing of manuscripts, artifact, photo, and material culture collections with adherence to the Society of American Archivists standards.
• Ability to handle multiple projects simultaneously
• Experience with Media Bin, Photoshop, and Database Management
• Experience working with developers a plus
• Must be familiar with scanning and conservation methods
• Ability to handle multiple projects simultaneously; Good communication and interpersonal skills are required
• Excellent organizational skill with accurate attention to detail is required
• Luxury or jewelry experience a plus

EDUCATION:
Master’s degree in Library and Information science or Archives and Records Management

OUR COMPANY:
DAVID YURMAN is internationally recognized as America’s foremost luxury jewelry brand. Founded in 1980 by two artists, the company fuses art, fashion and jewelry, inspired by a passion for excellence in craftsmanship and innovation in the classic tradition. Headquartered in a facility in New York City’s Tribeca neighborhood, the company produces more than 250 unique new designs per year and is best known for their iconic Cable Collection introduced in 1983, Silver Ice (diamonds set in silver), South Sea Pearls, and Fine Timepieces, Men's Jewelry, Bridal, High Jewelry and Cable Kids. For over 30 years, artistic inspiration and the pursuit of excellence has established DAVID YURMAN as America’s premier jewelry and timepiece designer. The company continues in this tradition as it evolves into an international luxury brand.

To apply, please send resume and cover letter to gwolin@davidyurman.com

American Jewish Historical Society - UJA Federation of New York Collection Archivist

(September 2, 2014)

SUMMARY: Performs arrangement and description, rehousing and basic preservation of the United Jewish Appeal – Federation of New York Records. This is a temporary (one-year) position funded by a grant from UJA-Federation of New York, at the American Jewish Historical Society.

ESSENTIAL FUNCTIONS (approx. 80%): Processing of institutional papers in a team with 4 other project archivists

- All work performed according to MPLP processing standards, including processing rate for this project at an average of 6 boxes per week. (required)
- Arrange records according to series and subseries lists developed by the Project Archivist in consultation with members of the project team. Establish order of and within folders as directed. (required)
- Write complete, well-edited historical notes, scope notes and other documentation for finding aid series as they are processed. (required)
- Create folder-level contents lists for inclusion in the finding aid. (as needed)
- Prepare records for archival storage by performing preservation procedures as appropriate, such as refoldering and reboxing of the materials into acid-free folders and boxes, and selective fastener removal; mark boxes for later preservation photocopying as needed. (required)
- Identify and separate oversize items, photographs, audio, film and video materials within the collections to ensure preservation and proper archival storage. (required)
- Must be able to lift full bankers boxes (up to 40 pounds), and pull them on and off the shelves (required)
- Perform other duties as required.

ADDITIONAL RESPONSIBILITIES (approx. 20%):
- Work with other members of the project team to coordinate the arrival of unprocessed boxes from off-site storage and the transfer of processed boxes to off-site storage. (required)
- Contribute to refinement of project workflow. (as needed)
- Contribute to project blog (www.thiscangobacktothearchives.wordpress.com) on a regular basis. (desired)
- Assist with selecting visual materials from the collection for scanning, for AJHS publications, exhibits and special events. (required)

MINIMUM QUALIFICATIONS
Skills and Abilities:
- Familiarity with archival theory and techniques, specifically in using MPLP (minimal processing) to work with very large collections.

- Proven ability to understand hierarchical relationships between series and subseries within a collection and to survey numerous boxes to discover the original order, if one exists.
- Previous experience working with large collections and/or organizational records.
- Proficiency in MS Word and Excel
- Ability to work both independently and collaboratively.
- Reliability and accuracy in maintaining records.
- Excellent communication skills and good rapport with colleagues.
- Ability to complete tasks in a reasonable amount of time and able to multitask.
- Capable of learning new skills.

Education and Training: MLS/MLIS from an accredited school.
Work Experience: Experience in processing archival collections required.

ADDITIONAL DESIRED QUALIFICATIONS
- Expertise with Extensible Markup Language (XML), specifically creating electronic finding aid using Encoded Archival Description (EAD).
- Ability to read Yiddish and/or Hebrew.

WORKING CONDITIONS:
Physical Demands: Ability to lift 40 pounds.
Special Environmental Factors: Periodic exposure to dust and mold.

Please send resume, cover letter and sample finding (link or attachment) to: jobs@ajhs.org / Subject: UJA-Federation position

The Othmer Library and Archives at the Brooklyn Historical Society - Internship

(August 12, 2014)

The Othmer Library & Archives of the Brooklyn Historical Society (BHS) is seeking reference interns for our public services internship program for the Fall and Spring semesters. The public services internship program offers interns the hands-on experience of working in a research library and gaining valuable practical experience working with library, archives, manuscript, photographic, and oral history collections. Year-long commitments are preferred, so that we can chart out substantial projects that will support your professional development and foster innovative reference and research services at BHS.

Under the supervision of library staff, interns track reference queries; answer reference and research questions via in-person, email, and phone correspondence across all collections; and work the reference desk during open library hours. Interns must be available one full day a week (7 hour minimum) Wednesday - Friday. In addition interns work on and publish subject guides on popularly researched topics, author blog posts, and participate in an end-of-the-year symposium to present on their subject guides as well as celebrate the work they have done. Preference will be given to those who can commit to two semesters. Internships are unpaid and intended to fulfill internship course credit requirements for internships and practicums. Candidates must be enrolled in a graduate level history or ALA-accredited library program.

Additionally, candidates must be able to lift and carry library materials and equipment weighing up to 30 lbs; stoop, reach, walk up and down stairs, and stand and sit for prolonged periods of time; and work in conditions where dust and mold are sometimes encountered. Completed coursework in reference and user services is desirable.

To apply, please email resume and brief cover letter to library@brooklynhistory.org with your name and REFERENCE INTERNSHIP APPLICATION in the subject line.

Applications will be reviewed immediately.

Brooklyn Historical Society (BHS) houses a world-renowned special collections library on the second floor of its landmark building. The Othmer Library transports the visitor to an earlier era, with stained glass windows, carved wooden columns, and a magnificent reading room. BHS’s library holds the most comprehensive collection of materials related to Brooklyn’s history and culture. These include documentation of commercial, residential, community, and civic development of the borough.

The Brooklyn Historical Society is dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, the presence of any mental, physical, or sensory disability, sexual orientation, or any other basis prohibited by federal or state law.

The Catalogue Raisonne of the Drawings of Jasper Johns, The Menil Foundation - Archival Volunteer

(August 11, 2014)

The Catalogue Raisonné of the Drawings of Jasper Johns, The Menil Foundation, New York Office seeks an Archival Volunteer.

The Menil Foundation seeks a volunteer to help process and organize the Jasper Johns Drawings Catalogue Raisonné digital records for the Menil’s Drawing Institute collection.

The qualified applicant will work alongside the Senior Project Associate to survey and organize the catalogue raisonné’s research and digital assets. Tasks will include surveying existing digital files to assess quality and eliminate duplicates; implement file-naming standards; and metadata creation.

Qualifications and Requirements
Currently pursuing a Masters in Library and Information Science, or equivalent.
Familiarity with records management and digital archiving principles.
Ability to work independently.
Knowledge of Filemaker Pro databases and Adobe Creative Suite.
An interest in Post-Modern and Contemporary Art is a plus.

This is an un-paid position that offers an invaluable learning experience and opportunity for individual research or fieldwork. Transportation will be covered. The position calls for at least 8-16 hours per week (schedule is flexible) and is open to students who will receive academic credit dependent on school policies.

Interested candidates should email a cover letter and resumé to: jasperjohnswork@gmail.com. Please include in the subject heading of your email that you are applying for the Archival Volunteer Opportunity.

The Educational Foundation of America - Archivist

(August 5, 2014)

The Educational Foundation of America seeks a motivated archivist or aspiring archivist or
historian to archive the Foundation’s history.
The Educational Foundation of America (EFA) is a family foundation established in 1959 by Richard P.
Ettinger. Today EFA makes grants nationally in three program areas: arts, environment, and reproductive
health & justice. For more information, please visit www.theefa.org.
EFA is seeking a talented individual to work with EFA staff in processing, organizing, and cataloguing the
historic documents of the Foundation. The Foundation’s document history includes correspondence, reports,
meeting notes, photographs, and other papers. The archivist will help organize, select, catalogue, and
process materials that will be housed in the Foundation’s onsite library.
Responsibilities: The specific duties of this position may include:
• Helping identify and assess the archival value of materials;
• Processing of the collection, including physical arrangement (sorting, boxing, scanning,
labeling);
• Inventorying and describing of materials;
• Creating database records of past grants accessible and searchable via EFA’s website;
• Creating collection guides and other basic finding aids;
• Drafting of a records retention policy and schedule for the historic records of the archive, utilizing
recognized archival and records management practices; and
• Communicating with family members as needed as well as other family foundations for adjacent
ideas and input.
Desired Qualifications: Retired or active professional archivist or librarian or current MLS student who
has completed at least the introductory courses in archives principles and practices. We will also consider
talented undergraduates. Excellent computer, communication and organization skills needed. An interest in
philanthropy and progressive social justice history are welcomed.
Terms: The position will have flexible hours during the work week. It will take place at the EFA office,
located on the banks of the Hudson River in Garrison, New York within easy walking distance from the
Garrison Metro North stop.
Applications should be addressed to: Jessica Mowles at jmowles@theefa.org and should include:
1. Cover letter; and
2. Current resume or biographical statement.

Wildlife Conservation Society Library and Archives - Photo Archives and DAM Intern

(August 2, 2014)

Title: Photo Archives and Digital Asset Management Intern, Fall 2014
Number of openings: 2
Reports To: Library & Archives Director
Duration: Minimum of 13 weeks between September 8th and December 19th, 2014
Schedule: Hours must be scheduled between Monday - Friday
Hours: 8 hours a week, scheduled between 9:00am – 5:00pm, for a total minimum of 104 hours
Application deadline: Review of applications starts August 18, 2014, with a final deadline of September 1, 2014

Summary
The Wildlife Conservation Society Archives (located at the Bronx Zoo) is currently accepting applications for a Photo Archives and Digital Asset Management Internship from graduate students preparing for careers in libraries, archives, museums, or related cultural institutions.

Under the guidance of the WCS Institutional Archivist and Digital Resources Manager, the Photo Archives and Digital Asset Management Intern will gain experience in the care and management of historical and modern photo collections. Activities include digitizing historical prints according to professional standards; overseeing the ingest of current photo assets into WCS’s digital asset management system; and researching and recording metadata about current and historical photographic materials. While WCS Archives internships are unpaid, we are happy to work with academic institutions so that students can get academic credit for their internship. Interns should be able to commit at least 104 hours to the internship.

Objectives
Experience to be gained includes but is not limited to:
-working knowledge of the ingest, cataloging, storage, retrieval, and distribution of digital assets in a Digital Asset Management system
-experience with professional digitization standards, and with photo software and scanning software
-familiarity with standard metadata schema and vocabularies
-the creation of one or more posts documenting the internship for Wild Things, the WCS Archives Blog

Qualifications
-enrollment in or recent completion of graduate program in library science, museum studies, or a related field
-experience with archival collections and/or photographic materials is preferred

Location
Bronx Zoo

Application Instructions

For full consideration of your application, interested individuals should submit a resume and a statement of interest describing what you hope to bring to the internship and gain from the experience.

Please email your statement of interest and resume to: Opportunities@wcs.org, specify “Photo Archives and Digital Asset Management Intern” in the subject of your email.

About the Organization
Founded in 1895 as the New York Zoological Society, the Wildlife Conservation Society is committed to saving wildlife and wild places worldwide. This initiative is carried out through science, global conservation, education, and the management of the world’s largest system of urban wildlife parks, led by the flagship Bronx Zoo. Documenting the history of this work, the WCS Archives includes records related to the histories of the Bronx Zoo, the New York Aquarium, international field work projects, and other WCS institutions and activities.

EOE, M/F/V/D

Wildlife Conservation Society Library and Archives - Archives Processing Intern

(August 2, 2014)

Title: Archives Processing Intern, Fall 2014
Number of openings: 2
Reports To: Library & Archives Director
Duration: Minimum of 13 weeks between September 8th and December 19th, 2014
Schedule: Hours must be scheduled between Monday - Friday
Hours: 8 hours a week, scheduled between 9:00am – 5:00pm, for a total minimum of 104 hours
Application deadline: Review of applications starts August 18, 2014, with a final deadline of September 1, 2014

Summary
The Wildlife Conservation Society Archives (located at the Bronx Zoo) is currently accepting applications for an Archival Processing Internship from graduate students preparing for careers in libraries, archives, or related cultural institutions.

Under the guidance of the WCS Processing Archivist, the Archives Processing Intern will gain experience in various components of archival processing and description. While WCS Archives internships are unpaid, we are happy to work with academic institutions so that students can get academic credit for their internship. Interns should be able to commit at least 104 hours to the internship.

Objectives
Experience to be gained includes but is not limited to:
-survey, arrange, and describe an archival collection
-import data into an archival management system
-create an EAD finding aid
-document work with one or more posts for Wild Things, the WCS Archives Blog

Qualifications
-enrollment in or recent completion of graduate program in library science, museum studies, or a related field
-experience with archival collections and/or photographic materials is preferred

Location
Bronx Zoo

Application Instructions
For full consideration of your application, interested individuals should submit a resume and a statement of interest describing what you hope to bring to the internship and gain from the experience.

Please email your statement of interest and resume to: Opportunities@wcs.org, specify “Archives Processing Intern” in the subject of your email.

About the Organization
Founded in 1895 as the New York Zoological Society, the Wildlife Conservation Society is committed to saving wildlife and wild places worldwide. This initiative is carried out through science, global conservation, education, and the management of the world’s largest system of urban wildlife parks, led by the flagship Bronx Zoo. Documenting the history of this work, the WCS Archives includes records related to the histories of the Bronx Zoo, the New York Aquarium, international field work projects, and other WCS institutions and activities.

EOE, M/F/V/D

The Brooklyn Historical Society - Oral History Processing Assistants

(July 29, 2014)

Oral History Processing Assistants

Description
The Brooklyn Historical Society is hiring 2 Oral History Processing Assistants who will report to the Oral History Project Archivist and Crossing Borders Bridging Generations Program Associate. The Oral History Processing Assistants will audit transcripts and prepare audio assets for access on the Crossing Borders, Bridging Generations (CBBG) website. CBBG is an oral history project and public programming series that examines the history and experiences of mixed-heritage people and families, cultural hybridity, race, ethnicity, and identity in the historically diverse borough of Brooklyn (http://cbbg.brooklynhistory.org/).

Responsibilities
The primary responsibilities for the Processing Assistants include: listening to audio recordings of oral history interviews and reviewing transcripts for discrepancies; making corrections in transcripts as necessary; formatting and uploading audio and transcripts to CBBG website; writing brief biographical and scope and content notes; assigning Library of Congress Subject Headings and keywords to interviews; and transcribing metadata in Excel.

Required Qualifications
• Enrolled in Library Science or related program and having completed foundation classes in cataloging and archival management
• Command of Microsoft Office, in particular Excel
• Experience with oral history collections or audio digital assets
• Experience working with controlled vocabularies
• Extremely organized, detail-oriented
• Excellent communication skills
• Ability to work independently and ensure that work is accomplished in a timely and accurate manner
• Knowledge of U.S histories of immigrant, LGBTQ and people of color communities

Preferred Qualifications
• Familiarity with Drupal platform
• Ability to work in a flexible work environment
• Exposure to racial justice and anti-oppression language and concepts

Compensation
The position is a part-time, temporary position to start immediately and end on December 31, 2014. Compensation is $18.00/hour and assistants must commit to 20-25 hours per week for August and September. The number of total hours is 255. Benefits include free entrance to NYC museums.


How to Apply
Please send a cover letter, resume, and two references to: apply@brooklynhistory.org. Subject line of the email should read: Oral History Processing Assistant Application [your last name]. Applications will be reviewed immediately. Application deadline is August 10, 2014. No phone calls please.

About Brooklyn Historical Society
Brooklyn Historical Society connects the past to the present and makes the vibrant history of Brooklyn tangible, relevant, and meaningful for today's diverse communities, and for generations to come.

Founded in 1863, Brooklyn Historical Society is a nationally recognized urban history center dedicated to preserving and encouraging the study of Brooklyn's extraordinary 400-year history. Located in Brooklyn Heights and housed in a magnificent landmark building designed by George Post and opened in 1881, today's BHS is a cultural hub for civic dialogue, thoughtful engagement and community outreach. http://www.brooklynhistory.org/

About Crossing Borders, Bridging Generations
Crossing Borders, Bridging Generations, an oral history project and public programming series, examines the history and experiences of mixed-heritage people and families, cultural hybridity, race, ethnicity, and identity in the historically diverse borough of Brooklyn.

Crossing Borders, Bridging Generations is a project of the Brooklyn Historical Society which builds upon BHS's oral history collections. Begun in 1973, the oral history collections contain interviews with more than 800 narrators and are available for listening in the Othmer Library.

Through sharing stories, we open up intergenerational conversations about preserving cultural heritage in a multicultural democracy.
http://cbbg.brooklynhistory.org/


The Brooklyn Historical Society is dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion national origin, the presence of any mental, physical, or sensory disability, sexual orientation, or any other
basis prohibited by federal or state law.

POSTING DATE: July 24, 2014

Archivists Round Table of Metropolitan New York, Inc.

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