Job Postings

Current Openings

Full Position Descriptions

New York Civil Liberties Union - Archives and Records Coordinator

(September 17, 2014)


Position: Archives & Records Coordinator

Salary Range: $36,000-45,000/yr (negotiable), (NYCLU has a generous and competitive benefits package)

Location: New York Civil Liberties Union, 125 Broad Street, NY, NY

Applications Accepted until position is filled

The New York Civil Liberties Union (NYCLU) is one of the nation's foremost defenders of civil liberties and civil rights. Founded in 1951 as the New York affiliate of the American Civil Liberties Union, we are a nonpartisan organization with nine offices and nearly 50,000 members across the state.

The New York Civil Liberties Union seeks a full-time Archives & Records Coordinator. The qualified candidate will work under the supervision of the Administrative Manager and oversee the maintenance and management of the NYCLU archives and office-wide records. The ideal candidate has prior experience and success working with institutional archives and has records management knowledge and/or experience. The Archives & Records Coordinator will work with staff across all departments of the organization to continue to revise, implement, and draft records retention policies, will establish a protocol for management of the organization’s electronic records, and will also supervise graduate student assistants when necessary.


·Work independently on concluding the preliminary processing phase of the NYCLU Archives, as specified in the agreement between the NYCLU and SUNY Albany M.E. Grenander Department of Special Collections and Archives.
·Serve as liaison between NYCLU and the organization’s offsite storage vendor.
·Serve as primary liaison between NYCLU and SUNY Albany Archives, overseeing and facilitating exchange of records.
·Work in collaboration with NYCLU staff to revise and implement policies and procedures regarding the retention and management of NYCLU records and oversee enforcement and practice of these policies.
·Create reference aids such as accession lists, indexes, guides and finding aids.
·Respond to reference inquiries from staff members statewide and maintain a record of these activities.
·Survey and appraise records for possible digitization and/or permanent retention in the NYCLU offices.
·Carry out records retention and disposition procedures.
·Oversee and supervise graduate student assistants on digitization of archival collections.
·Identify appropriate standards or best practices to be adopted for the NYCLU regarding the management of electronic records.
·Serve as liaison to the ACLU Archives at the National Office in archives and records related issues.


·1 – 3 years work experience in a library, archives or information center with a masters degree in library and information science, history, or related field required.
·Certificate or training in archives and records management with an understanding of basic archival principles and practices and/or work experience strongly preferred.
·Must be detail-oriented and organized with strong written and oral communication skills and strong research skills.
·Knowledge of or experience in: electronic records management, general database management, archival management software or records management software, trends and technologies in digital archives, and proficiency in Microsoft Office Suite.
·Ability to work independently and collaboratively, including some supervisory skill.
·Must be able to lift up to 50 pounds.

If you are a proactive and resourceful team player with a passion for public interest issues, please send a cover letter (with salary requirements) and resume by email to Reference “Archives & Records Coordinator” in the subject line.

The NYCLU is an equal opportunity employer and encourages all applicants regardless of race, sex, age, disability, religion, national origin or sexual orientation. We are committed to having a workforce that reflects the diversity of the population that we serve at all levels within the organization. The NYCLU is proud to be an affirmative action/equal opportunity employer and encourages applications from women, people of color, persons with disabilities, and lesbian, gay, bisexual and transgender individuals.

Monique Houston
HR Associate
New York Civil Liberties Union
125 Broad Street, 19th Floor
New York, NY 10004

The Winthrop Group - Assistant Archivist

(September 11, 2014)

The Winthrop Group has an immediate opening for a qualified Assistant Archivist to process institutional records and digital assets for a variety of clients. Position is full-time with benefits.
The position offers an opportunity to participate in the support and development of the archives for various clients. As part of the team, the Assistant Archivist will assist in processing and appraising physical and digital collections, preparation of finding aids, and outreach initiatives. This is an early career position with opportunity for growth and advancement.

Under the supervision of a Winthrop Archivist, the Assistant Archivist will:
• Process, arrange and describe physical collections
• Embed standard metadata and catalog digital collections
• Select archival materials to be used in social media outreach
• Assist with exhibition development and description
• Respond to internal and external reference requests following established protocols
• Conduct him/herself with high degree of professionalism in work environments
• MA or MLS with 2-4 years experience processing analog and digital records
• Knowledge of archival theory, processing methodology, and best practices
• Familiarity with arrangement and description and with basic preservation techniques
• Familiarity working with multiple Digital Asset Management systems and databases
• Oriented toward learning and applying new technologies for search and access
• Experience working in business and educational settings
• Ability to work cooperatively with team colleagues and various clients
• Effective communications abilities, problem-solving skills and detail-oriented

Monthly rate based on experience and level of qualification.

Please email a resume, cover letter and a list of no fewer than three references including names, titles, and contact information for three references, plus a brief, sample finding aid to:
David Kay, Manager, Information & Archival Services,

The Byrd Hoffman Water Mill Foundation/Archives of Robert Wilson - Archivist

(September 9, 2014)

The Byrd Hoffman Water Mill Foundation and the Archives of Robert Wilson seek applications for a part-time, unpaid intern working with the Archives beginning in September 2014. The archives consist of a diverse array of manuscripts, photographs, drawings and sketchbooks, production collateral and audio-visual material documenting the work of opera director, lighting designer and multi-disciplinary artist Robert Wilson, as well as records related to The Watermill Center, an arts center on eastern Long Island opened in 2006. Prospective interns should be currently enrolled in or have recently completed a graduate program focusing on archival practice and be familiar with the basic tenets of archival processing and digitization, as well as being able to provide research and reference services. Technical requirements include Adobe and Office; FileMaker Pro and other non-proprietary database knowledge are encouraged. Interest in/experience with mod ern and contemporary visual art and performance is a plus.

Projects and duties may include but are not limited to:

- Processing of discrete collections utilizing MPLP approach and assisting with larger scale processing initiatives
- Rehousing material in new archival folders and boxes
- Scanning and digitally arranging original drawings, programs and other production materials
- Reference and research
- Other duties as requested

A brief letter of application, resume and names of three professional/academic references should be emailed to (with “Archives Internship” in the subject line) no later than October 3, 2014.

The New School Archives and Special Collections- Processing Archivist

(September 7, 2014)

(part-time, limited-term position)

The New School Archives & Special Collections seeks a professional archivist with extensive processing experience to process institutional records, faculty papers, and recent acquisitions. The position is part time, temporary: 3 days per week, for approximately one year.

The Processing Archivist will report to the director of the New School Archives & Special Collections, a unit of University Libraries and Archives. Assisted by a qualified graduate student from The New School, the Processing Archivist will be responsible for creating and revising processing plans, processing prioritized record groups, collections, and series, and producing finding aids in Archivists Toolkit that will be made available on the archives website.

Materials found in the collections include memoranda and personal correspondence, office records, lecture notes, syllabi, course materials, university publications, research files, publicity materials, audiovisual materials, photographs, exhibition records, process work of professional designers, and more.

Responsibilities of the Processing Archivist include:
• Reconciling, consolidating, checking legacy inventories; creating new inventories
• Identifying and triaging high-value and at-risk records for preservation treatment
• Identifying and integrating related record groups, collections, and series
• In consultation with archives director, identifying priority collections and record groups for processing
• Processing prioritized collections, including writing and revising processing plans, carrying out physical organization and arrangement, describing collections in Archivists' Toolkit, and creating finding aids in accordance with DACS and other professional standards
• Preparing tasks and supervising graduate student assistant
By project's end, the Processing Archivist will have successfully completed:
• Box-level inventories of all unprocessed New School institutional collections, faculty papers, and unprocessed recent acquisitions
• Addressed basic physical preservation needs for all endangered unprocessed materials; identified and made recommendations for materials requiring further conservation work
• Created processing plans for re-housing, arranging, and describing prioritized unprocessed materials in The New School institutional collections and faculty papers in accordance with professional archival standards and the local practices of The New School Archives
• Fully processed and created publishable finding aids for prioritized record groups, series, and collections
All candidates must submit a finding aid, and an additional writing sample.

Minimum qualifications:
• Superior written and oral communication abilities
• Master's Degree in Archival Management, or Master's Degree in Library or Information Science from an ALA-accredited institution, with focus in archives
• Minimum 1 year experience processing archival materials after degree completion
• Demonstrated understanding of principles of arrangement and description of archival collections; understanding of uses of DACS, EAD, and current archival practices
• Ability, and willingness, to routinely lift heavy archival containers
• Ability to work independently, with strong interpersonal skills
• Excellent organizational, time and project management skills
• Proficiency working in Archivists' Toolkit and/or other archival collection management systems

Preferred qualifications:
• Interest in architectural, graphic, interior, and fashion design history and practice
• Familiarity with 20th century American cultural and intellectual history
• Familiarity with digital preservation, metadata and access tools and methodologies
About The New School Archives & Special Collections
A unit of the University Libraries and Archives, the New School Archives & Special Collections is home to unique materials documenting the history of many of the New School's divisions and programs, including Parsons and Mannes from before they became part of the university, offering rich visual, textual, and audiovisual resources that form the institutional memory of the university, as well as support investigations into a vast array of cultural, social, and intellectual topics. In addition to its institutional holdings, the archives and special collections holds collections from outside individuals and organizations, with particular strengths in mid-twentieth century American fashion, interior, and graphic design. The archives is open for research and inspiration to the New School community, and to the general public.

To apply please send resume, cover letter, sample finding aid and additional writing sample to

The Carnegie Hall Archives - Intern

(September 6, 2014)

Fall 2014 Archival Internship at Carnegie Hall

The Carnegie Hall Archives is seeking an enthusiastic intern who will assist the archivists with processing, digital archiving, and collection management activities. Applicants must be current students or recent graduates of graduate archival or library science programs who have an interest in music or history, or from specialized graduate programs in audiovisual archives and preservation with an interest in digital archives.

The intern will help support activities related to the Digital Archives Project and gain experience performing quality control on digital files and metadata spreadsheets returned from digitization vendors. Other activities include creating finding aids, cataloging, and re-housing and/or processing historical programs, flyers, photographs, and other documentation. The internship is designed to provide hands-on experience with archival processing and handling of assets, both physical and digital. Interns may also be assigned additional collection management projects depending on experience.

The intern will be expected to work at least one full day a week (9:30am-5:30pm), preferably 2 days a week, from September to December. Some work may take place at an offsite storage facility. While this is an unpaid internship, the intern will receive transportation and lunch reimbursement.

Required Skills and Abilities:
• Coursework in archival descriptive practices and standards.
• Keen attention to detail with spreadsheets and databases.
• Must be able to write and communicate clearly and effectively and work well independently.
• Ability to lift boxes that weigh up to 40lbs.

Preferred Skills and Abilities:
• Experience with archival collections processing • Experience with audiovisual materials • Music background

To apply:
Send a letter of interest and resume to Miwa Yokoyama, Digital Project Manager, at Your letter should indicate when you are available for the internship. Applications will be reviewed immediately. No phone calls, please.

The Winthrop Group - Project Archivist

(September 6, 2014)

The Winthrop Group has an immediate opening for a qualified Project Archivist to process institutional records. Position is full-time through the end of the year.

Position Description: Responsibilities include processing archival records, database entry, and preparing series descriptions. The Project Archivist will collaborate with other members of the Winthrop Group team and with client staff, as required, to complete the work. Qualifications

 MLS or MA in history with archival management certificate and/or experience
 Minimum of one year of work in an archival setting
 Experience with archival processing standards and procedures
 Strong written and oral communication skills
 Familiarity with application of technology to archives management and access systems.

Contact Information: Please send a resume; a list of no fewer than three references including names, titles, postal and e-mail addresses, and telephone numbers; and a brief, sample finding aid (or link) to

Design Commission of the City of New York - Digitization Techician

(September 4, 2014)

Digitization Technician:
The Digitization Technician will play a key role in the preservation of a collection of historic documents from the archive, including photographs, prints, architectural drawings, and correspondence.

This is a part-time, temporary grant funded position. Applicants must be able to commit to a total of 441 hours (20 hours per week for approximately 23 weeks), working approximately three days per week at a rate of $21 per hour. The project must be completed by April 30, 2015.

The Digitization Technician will be responsible for all stages of digitizing and processing 5,000 to 6,000 individual historic documents, including:

 Preparing documents for digitization by pulling files, unfolding documents, and gathering metadata.
 Updating database records in Microsoft Access database.
 Calibrating all components of the digital capture system, including software preferences, camera and lighting settings.
 Entering metadata and crop and rotate images using Capture One Pro software.
 Creating all final file types, including master, derivative, access, and thumbnail files.

Successful candidates will have experience in all aspects of archival digitization practices and standards, including handling of archival materials, metadata, and use of high-tech scanning equipment. Additional qualifications and requirements include:

 Bachelor or Master’s degree in computer technology, library science, archives, museum studies, or art conservation preferred.
 Ability to work effectively with minimal supervision.
 Sensitivity to and experience with handling archival materials.
 Experience with archival digitization standards and best practices.
 Hands on experience with digitizing archival collections, preferably on a digital capture system.
 Familiarity with Capture One Pro software a plus, but training can be provided.
 Ability to operate both PC and Mac computers.
 Working knowledge of word processing, spreadsheet and database software, including Microsoft Excel and Access, preferred.
 Experience with metadata standards.
 Ability to lift 40 pound boxes.

Please note that the selected candidate will be subject to a background investigation by the Department of Investigation and will be fingerprinted. These fees will be deducted from the candidate’s first paycheck.

Please submit your application by September 19, 2014. Send your cover letter, resume and the names and contact information for three references to:

Julianna Monjeau
Manager of Archives & Special Collections
Design Commission
253 Broadway, Fifth Floor
New York, NY 10007

No telephone calls please.

David Yurman - Archivist

(September 3, 2014)

David Yurman is seeking an enthusiastic and highly organized archive professional. The Jr. Archivist will assist the Archive Department on research projects and computerization projects while performing all other archives functions. This person will also assist the archivist in developing the contemporary archives collections.

• Work in collaboration with the Archive Team to develop the archive jewelry project (collecting, organizing, and cataloging all archive jewelry in our inventory system)
• Fulfill research requests using information found in the physical and digital archive materials
• Maintain the order, integrity, and quality of physical archives materials
• Process and organize physical archives materials
• Conservation projects for physical archives as needed
• Rehouse archives materials in appropriate storage
• Prepare archives materials for restoration storage
• Stabilize physical archives materials for long term preservation
• Organize, maintain, and create appropriate finding aids for archives materials
• Advance the process of archives computerization projects
• Cataloging and key wording of archives collections
• Systematically enter, update and maintain data compiled in research databases
• Systematically update and maintain digital archives space and digital objects
• Develop contemporary archives collection
• Develop and maintain organization methods and finding aids
• Develop and maintain preservation and conservation methods
• Special projects and presentations as needed

• 5+ years of archiving experience
• Ability to direct and lead the processing of manuscripts, artifact, photo, and material culture collections with adherence to the Society of American Archivists standards.
• Ability to handle multiple projects simultaneously
• Experience with Media Bin, Photoshop, and Database Management
• Experience working with developers a plus
• Must be familiar with scanning and conservation methods
• Ability to handle multiple projects simultaneously; Good communication and interpersonal skills are required
• Excellent organizational skill with accurate attention to detail is required
• Luxury or jewelry experience a plus

Master’s degree in Library and Information science or Archives and Records Management

DAVID YURMAN is internationally recognized as America’s foremost luxury jewelry brand. Founded in 1980 by two artists, the company fuses art, fashion and jewelry, inspired by a passion for excellence in craftsmanship and innovation in the classic tradition. Headquartered in a facility in New York City’s Tribeca neighborhood, the company produces more than 250 unique new designs per year and is best known for their iconic Cable Collection introduced in 1983, Silver Ice (diamonds set in silver), South Sea Pearls, and Fine Timepieces, Men's Jewelry, Bridal, High Jewelry and Cable Kids. For over 30 years, artistic inspiration and the pursuit of excellence has established DAVID YURMAN as America’s premier jewelry and timepiece designer. The company continues in this tradition as it evolves into an international luxury brand.

To apply, please send resume and cover letter to

American Jewish Historical Society - UJA Federation of New York Collection Archivist

(September 2, 2014)

SUMMARY: Performs arrangement and description, rehousing and basic preservation of the United Jewish Appeal – Federation of New York Records. This is a temporary (one-year) position funded by a grant from UJA-Federation of New York, at the American Jewish Historical Society.

ESSENTIAL FUNCTIONS (approx. 80%): Processing of institutional papers in a team with 4 other project archivists

- All work performed according to MPLP processing standards, including processing rate for this project at an average of 6 boxes per week. (required)
- Arrange records according to series and subseries lists developed by the Project Archivist in consultation with members of the project team. Establish order of and within folders as directed. (required)
- Write complete, well-edited historical notes, scope notes and other documentation for finding aid series as they are processed. (required)
- Create folder-level contents lists for inclusion in the finding aid. (as needed)
- Prepare records for archival storage by performing preservation procedures as appropriate, such as refoldering and reboxing of the materials into acid-free folders and boxes, and selective fastener removal; mark boxes for later preservation photocopying as needed. (required)
- Identify and separate oversize items, photographs, audio, film and video materials within the collections to ensure preservation and proper archival storage. (required)
- Must be able to lift full bankers boxes (up to 40 pounds), and pull them on and off the shelves (required)
- Perform other duties as required.

- Work with other members of the project team to coordinate the arrival of unprocessed boxes from off-site storage and the transfer of processed boxes to off-site storage. (required)
- Contribute to refinement of project workflow. (as needed)
- Contribute to project blog ( on a regular basis. (desired)
- Assist with selecting visual materials from the collection for scanning, for AJHS publications, exhibits and special events. (required)

Skills and Abilities:
- Familiarity with archival theory and techniques, specifically in using MPLP (minimal processing) to work with very large collections.

- Proven ability to understand hierarchical relationships between series and subseries within a collection and to survey numerous boxes to discover the original order, if one exists.
- Previous experience working with large collections and/or organizational records.
- Proficiency in MS Word and Excel
- Ability to work both independently and collaboratively.
- Reliability and accuracy in maintaining records.
- Excellent communication skills and good rapport with colleagues.
- Ability to complete tasks in a reasonable amount of time and able to multitask.
- Capable of learning new skills.

Education and Training: MLS/MLIS from an accredited school.
Work Experience: Experience in processing archival collections required.

- Expertise with Extensible Markup Language (XML), specifically creating electronic finding aid using Encoded Archival Description (EAD).
- Ability to read Yiddish and/or Hebrew.

Physical Demands: Ability to lift 40 pounds.
Special Environmental Factors: Periodic exposure to dust and mold.

Please send resume, cover letter and sample finding (link or attachment) to: / Subject: UJA-Federation position

The Othmer Library and Archives at the Brooklyn Historical Society - Internship

(August 12, 2014)

The Othmer Library & Archives of the Brooklyn Historical Society (BHS) is seeking reference interns for our public services internship program for the Fall and Spring semesters. The public services internship program offers interns the hands-on experience of working in a research library and gaining valuable practical experience working with library, archives, manuscript, photographic, and oral history collections. Year-long commitments are preferred, so that we can chart out substantial projects that will support your professional development and foster innovative reference and research services at BHS.

Under the supervision of library staff, interns track reference queries; answer reference and research questions via in-person, email, and phone correspondence across all collections; and work the reference desk during open library hours. Interns must be available one full day a week (7 hour minimum) Wednesday - Friday. In addition interns work on and publish subject guides on popularly researched topics, author blog posts, and participate in an end-of-the-year symposium to present on their subject guides as well as celebrate the work they have done. Preference will be given to those who can commit to two semesters. Internships are unpaid and intended to fulfill internship course credit requirements for internships and practicums. Candidates must be enrolled in a graduate level history or ALA-accredited library program.

Additionally, candidates must be able to lift and carry library materials and equipment weighing up to 30 lbs; stoop, reach, walk up and down stairs, and stand and sit for prolonged periods of time; and work in conditions where dust and mold are sometimes encountered. Completed coursework in reference and user services is desirable.

To apply, please email resume and brief cover letter to with your name and REFERENCE INTERNSHIP APPLICATION in the subject line.

Applications will be reviewed immediately.

Brooklyn Historical Society (BHS) houses a world-renowned special collections library on the second floor of its landmark building. The Othmer Library transports the visitor to an earlier era, with stained glass windows, carved wooden columns, and a magnificent reading room. BHS’s library holds the most comprehensive collection of materials related to Brooklyn’s history and culture. These include documentation of commercial, residential, community, and civic development of the borough.

The Brooklyn Historical Society is dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, the presence of any mental, physical, or sensory disability, sexual orientation, or any other basis prohibited by federal or state law.

The Catalogue Raisonne of the Drawings of Jasper Johns, The Menil Foundation - Archival Volunteer

(August 11, 2014)

The Catalogue Raisonné of the Drawings of Jasper Johns, The Menil Foundation, New York Office seeks an Archival Volunteer.

The Menil Foundation seeks a volunteer to help process and organize the Jasper Johns Drawings Catalogue Raisonné digital records for the Menil’s Drawing Institute collection.

The qualified applicant will work alongside the Senior Project Associate to survey and organize the catalogue raisonné’s research and digital assets. Tasks will include surveying existing digital files to assess quality and eliminate duplicates; implement file-naming standards; and metadata creation.

Qualifications and Requirements
Currently pursuing a Masters in Library and Information Science, or equivalent.
Familiarity with records management and digital archiving principles.
Ability to work independently.
Knowledge of Filemaker Pro databases and Adobe Creative Suite.
An interest in Post-Modern and Contemporary Art is a plus.

This is an un-paid position that offers an invaluable learning experience and opportunity for individual research or fieldwork. Transportation will be covered. The position calls for at least 8-16 hours per week (schedule is flexible) and is open to students who will receive academic credit dependent on school policies.

Interested candidates should email a cover letter and resumé to: Please include in the subject heading of your email that you are applying for the Archival Volunteer Opportunity.

The Educational Foundation of America - Archivist

(August 5, 2014)

The Educational Foundation of America seeks a motivated archivist or aspiring archivist or
historian to archive the Foundation’s history.
The Educational Foundation of America (EFA) is a family foundation established in 1959 by Richard P.
Ettinger. Today EFA makes grants nationally in three program areas: arts, environment, and reproductive
health & justice. For more information, please visit
EFA is seeking a talented individual to work with EFA staff in processing, organizing, and cataloguing the
historic documents of the Foundation. The Foundation’s document history includes correspondence, reports,
meeting notes, photographs, and other papers. The archivist will help organize, select, catalogue, and
process materials that will be housed in the Foundation’s onsite library.
Responsibilities: The specific duties of this position may include:
• Helping identify and assess the archival value of materials;
• Processing of the collection, including physical arrangement (sorting, boxing, scanning,
• Inventorying and describing of materials;
• Creating database records of past grants accessible and searchable via EFA’s website;
• Creating collection guides and other basic finding aids;
• Drafting of a records retention policy and schedule for the historic records of the archive, utilizing
recognized archival and records management practices; and
• Communicating with family members as needed as well as other family foundations for adjacent
ideas and input.
Desired Qualifications: Retired or active professional archivist or librarian or current MLS student who
has completed at least the introductory courses in archives principles and practices. We will also consider
talented undergraduates. Excellent computer, communication and organization skills needed. An interest in
philanthropy and progressive social justice history are welcomed.
Terms: The position will have flexible hours during the work week. It will take place at the EFA office,
located on the banks of the Hudson River in Garrison, New York within easy walking distance from the
Garrison Metro North stop.
Applications should be addressed to: Jessica Mowles at and should include:
1. Cover letter; and
2. Current resume or biographical statement.

Wildlife Conservation Society Library and Archives - Photo Archives and DAM Intern

(August 2, 2014)

Title: Photo Archives and Digital Asset Management Intern, Fall 2014
Number of openings: 2
Reports To: Library & Archives Director
Duration: Minimum of 13 weeks between September 8th and December 19th, 2014
Schedule: Hours must be scheduled between Monday - Friday
Hours: 8 hours a week, scheduled between 9:00am – 5:00pm, for a total minimum of 104 hours
Application deadline: Review of applications starts August 18, 2014, with a final deadline of September 1, 2014

The Wildlife Conservation Society Archives (located at the Bronx Zoo) is currently accepting applications for a Photo Archives and Digital Asset Management Internship from graduate students preparing for careers in libraries, archives, museums, or related cultural institutions.

Under the guidance of the WCS Institutional Archivist and Digital Resources Manager, the Photo Archives and Digital Asset Management Intern will gain experience in the care and management of historical and modern photo collections. Activities include digitizing historical prints according to professional standards; overseeing the ingest of current photo assets into WCS’s digital asset management system; and researching and recording metadata about current and historical photographic materials. While WCS Archives internships are unpaid, we are happy to work with academic institutions so that students can get academic credit for their internship. Interns should be able to commit at least 104 hours to the internship.

Experience to be gained includes but is not limited to:
-working knowledge of the ingest, cataloging, storage, retrieval, and distribution of digital assets in a Digital Asset Management system
-experience with professional digitization standards, and with photo software and scanning software
-familiarity with standard metadata schema and vocabularies
-the creation of one or more posts documenting the internship for Wild Things, the WCS Archives Blog

-enrollment in or recent completion of graduate program in library science, museum studies, or a related field
-experience with archival collections and/or photographic materials is preferred

Bronx Zoo

Application Instructions

For full consideration of your application, interested individuals should submit a resume and a statement of interest describing what you hope to bring to the internship and gain from the experience.

Please email your statement of interest and resume to:, specify “Photo Archives and Digital Asset Management Intern” in the subject of your email.

About the Organization
Founded in 1895 as the New York Zoological Society, the Wildlife Conservation Society is committed to saving wildlife and wild places worldwide. This initiative is carried out through science, global conservation, education, and the management of the world’s largest system of urban wildlife parks, led by the flagship Bronx Zoo. Documenting the history of this work, the WCS Archives includes records related to the histories of the Bronx Zoo, the New York Aquarium, international field work projects, and other WCS institutions and activities.


Wildlife Conservation Society Library and Archives - Archives Processing Intern

(August 2, 2014)

Title: Archives Processing Intern, Fall 2014
Number of openings: 2
Reports To: Library & Archives Director
Duration: Minimum of 13 weeks between September 8th and December 19th, 2014
Schedule: Hours must be scheduled between Monday - Friday
Hours: 8 hours a week, scheduled between 9:00am – 5:00pm, for a total minimum of 104 hours
Application deadline: Review of applications starts August 18, 2014, with a final deadline of September 1, 2014

The Wildlife Conservation Society Archives (located at the Bronx Zoo) is currently accepting applications for an Archival Processing Internship from graduate students preparing for careers in libraries, archives, or related cultural institutions.

Under the guidance of the WCS Processing Archivist, the Archives Processing Intern will gain experience in various components of archival processing and description. While WCS Archives internships are unpaid, we are happy to work with academic institutions so that students can get academic credit for their internship. Interns should be able to commit at least 104 hours to the internship.

Experience to be gained includes but is not limited to:
-survey, arrange, and describe an archival collection
-import data into an archival management system
-create an EAD finding aid
-document work with one or more posts for Wild Things, the WCS Archives Blog

-enrollment in or recent completion of graduate program in library science, museum studies, or a related field
-experience with archival collections and/or photographic materials is preferred

Bronx Zoo

Application Instructions
For full consideration of your application, interested individuals should submit a resume and a statement of interest describing what you hope to bring to the internship and gain from the experience.

Please email your statement of interest and resume to:, specify “Archives Processing Intern” in the subject of your email.

About the Organization
Founded in 1895 as the New York Zoological Society, the Wildlife Conservation Society is committed to saving wildlife and wild places worldwide. This initiative is carried out through science, global conservation, education, and the management of the world’s largest system of urban wildlife parks, led by the flagship Bronx Zoo. Documenting the history of this work, the WCS Archives includes records related to the histories of the Bronx Zoo, the New York Aquarium, international field work projects, and other WCS institutions and activities.


The Brooklyn Historical Society - Oral History Processing Assistants

(July 29, 2014)

Oral History Processing Assistants

The Brooklyn Historical Society is hiring 2 Oral History Processing Assistants who will report to the Oral History Project Archivist and Crossing Borders Bridging Generations Program Associate. The Oral History Processing Assistants will audit transcripts and prepare audio assets for access on the Crossing Borders, Bridging Generations (CBBG) website. CBBG is an oral history project and public programming series that examines the history and experiences of mixed-heritage people and families, cultural hybridity, race, ethnicity, and identity in the historically diverse borough of Brooklyn (

The primary responsibilities for the Processing Assistants include: listening to audio recordings of oral history interviews and reviewing transcripts for discrepancies; making corrections in transcripts as necessary; formatting and uploading audio and transcripts to CBBG website; writing brief biographical and scope and content notes; assigning Library of Congress Subject Headings and keywords to interviews; and transcribing metadata in Excel.

Required Qualifications
• Enrolled in Library Science or related program and having completed foundation classes in cataloging and archival management
• Command of Microsoft Office, in particular Excel
• Experience with oral history collections or audio digital assets
• Experience working with controlled vocabularies
• Extremely organized, detail-oriented
• Excellent communication skills
• Ability to work independently and ensure that work is accomplished in a timely and accurate manner
• Knowledge of U.S histories of immigrant, LGBTQ and people of color communities

Preferred Qualifications
• Familiarity with Drupal platform
• Ability to work in a flexible work environment
• Exposure to racial justice and anti-oppression language and concepts

The position is a part-time, temporary position to start immediately and end on December 31, 2014. Compensation is $18.00/hour and assistants must commit to 20-25 hours per week for August and September. The number of total hours is 255. Benefits include free entrance to NYC museums.

How to Apply
Please send a cover letter, resume, and two references to: Subject line of the email should read: Oral History Processing Assistant Application [your last name]. Applications will be reviewed immediately. Application deadline is August 10, 2014. No phone calls please.

About Brooklyn Historical Society
Brooklyn Historical Society connects the past to the present and makes the vibrant history of Brooklyn tangible, relevant, and meaningful for today's diverse communities, and for generations to come.

Founded in 1863, Brooklyn Historical Society is a nationally recognized urban history center dedicated to preserving and encouraging the study of Brooklyn's extraordinary 400-year history. Located in Brooklyn Heights and housed in a magnificent landmark building designed by George Post and opened in 1881, today's BHS is a cultural hub for civic dialogue, thoughtful engagement and community outreach.

About Crossing Borders, Bridging Generations
Crossing Borders, Bridging Generations, an oral history project and public programming series, examines the history and experiences of mixed-heritage people and families, cultural hybridity, race, ethnicity, and identity in the historically diverse borough of Brooklyn.

Crossing Borders, Bridging Generations is a project of the Brooklyn Historical Society which builds upon BHS's oral history collections. Begun in 1973, the oral history collections contain interviews with more than 800 narrators and are available for listening in the Othmer Library.

Through sharing stories, we open up intergenerational conversations about preserving cultural heritage in a multicultural democracy.

The Brooklyn Historical Society is dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion national origin, the presence of any mental, physical, or sensory disability, sexual orientation, or any other
basis prohibited by federal or state law.

POSTING DATE: July 24, 2014

Middlesex County Cultural & Heritage Commission - Director

(July 22, 2014)

DIRECTOR- Middlesex County Cultural & Heritage Commission. Under the direction of the Middlesex County Board of Chosen Freeholders and the administrative direction of the Department of Business Development & Education, the Director will be responsible for the overall operation of the Middlesex County Cultural & Heritage Commission. The mission of the Middlesex County Cultural and Heritage Commission is to develop county-wide programs and promote public interest in local, county history, the arts, and in the cultural values, goals, traditions of the community, the State and the Nation. The Commission undertakes the restoration, operation, maintenance and preservation of real property acquired by the County; and is authorized to establish museum and cultural programs, exhibits, displays including the fine and performing arts. The Commission engages in archeological and genealogical/historic research projects, publishes reports and activities to promote and development public interest and understanding of historic and cultural matters. Duties include strategic planning, developing, organizing, directing and controlling all program and functions in compliance with Middlesex County and all Grant Agencies. Manages all departmental staff and functions, including two County museum sites – East Jersey Olde Towne Village and the Cornelius Low House. Establishes program activities and manages all required reporting for all County and grant funded events. Ensures compliance with all applicable state laws, requirements, budget preparation, fiscal reports, grant management and submissions, working closely with the Department and County Finance Department. Oversees a coalition of County arts and history non-profit groups, to which funding and technical assistance is provided. Oversees and coordinates all program media requirements working with the Department of Business Development & Education Manages office in compliance with County Human Resource policy and practices. Candidates are required to have a Bachelor's Degree in public/business administration, fine arts, humanities or related field. Master's Degree in one of the related fields preferred with eight (8) years' experience in a management position. NOTE: Work experience in the areas identified may be substituted for the educational requirements on a year-per-year basis. Demonstrated knowledge and strong track record in creative Arts and History Programming for all multicultural and age populations in a non-profit or governmental setting. Demonstrated knowledge of local, county state and federal laws and guidelines relating to grant programs and applications for cultural programming. A record of successful grant writing and program implementation Demonstrated knowledge of administration, financial, evaluation and or planning techniques. Ability to communicate effectively with inte rnal staff and external partners. Qualified candidates send resumes to County of Middlesex, John Pulomena, County Administrator, 75 Bayard Street, New Brusnwick, NJ 0890l. EMAIL:

Barnard Archives and Special Collections - Archive Fellowships

(July 22, 2014)

The Barnard Archives and Special Collections offers two fellowships that will work under the supervision of the Associate Director of Archives and Special Collections and the Digital Archivist.

These fellowships will provide hands-on experience processing paper, photograph, AV, and born-digital collections.

Fellows may accession, appraise, arrange and describe collections, create metadata, digitize collections, and carry out basic preservation strategies.

The Fellows may also assist with performing research and reference to both on-site and remote researchers and may attend department meetings and events throughout the Columbia University Libraries System.

Finally, the Fellows may participate in outreach activities, library instruction sessions, and may participate in other activities within the Barnard College Library.

Knowledge of descriptive standards including MODS, MARC, EAD, and DACS is a plus. Applicants must demonstrate that they have excellent organizational, research, and communication skills. They should have a strong attention to detail and the ability to work independently.

Must be currently enrolled in a graduate-level program in archival management.

Must be available to work weekdays.

Must make commitment to complete 300 hours (or, on average, 10 hours of work a week with time off for Winter and Spring vacation) between September 2, 2014 and May 29, 2015.

Must have completed an introductory course in archival principles and practices.

Preference will be given to applicants who have successfully completed at least nine graduate semester hours (or the equivalent) applied toward an advanced degree in archives or library and information science.

To apply: Apply via The site will require you to upload a cover letter, resume, and three references. In your cover letter, please describe your professional interests and what you might like to accomplish during the fellowship. You may address your cover letter to Shannon O'Neill and Martha Tenney.

The National Archives at New York City - Internship

(July 15, 2014)

The National Archives at New York City holds records created by Federal agencies in New Jersey, New York, Puerto Rico, and the U.S. Virgin Islands. The office is responsible for protecting and providing access to more than 140,000 cubic feet of records stored at its office in the Alexander Hamilton U.S. Custom House at One Bowling Green in the Financial District of Manhattan, and at three off-site locations. Internships provide excellent exposure to the profession through the basic level internships and more practical application of theory through intermediate and advanced internships.
The following unpaid internship opportunities are available at the National Archives at New York City this fall:
1. Basic Internships
a. Standardization of finding aids and Holdings Inventory
Improve access to primary source records by assisting archivists in standardizing available finding aids and preparing content for inclusion in the Online Public Access (OPA) catalog. Students will perform data entry assignments and gain valuable experience in an archives.
b. Digitization
Improve access to primary source records by digitizing docket books of the United States District Courts. Students will perform scanning and quality control audits for upload to the Online Public Access (OPA) catalog.
2. Intermediate Internship – Case File Processing and Digitization
Interns will follow a manual to process historically valuable case files from the U.S. District Courts, prepare descriptive information for inclusion the Online Public Access (OPA) catalog, and prepare digital surrogates of originals to provide immediate access for researchers.
3. Advanced Internship – Processing New Accessions
Using processing guidance, interns will develop a processing plan for records recently acquired by the National Archives at New York City. The intern will create a finding aid to the material and an entry in the Online Public Access (OPA) catalog, as well as create a preservation assessment of the material.

Qualifications: Applicants must be U.S. Citizens and currently enrolled at an accredited educational institution pursuing a degree in library science, archival studies, history, or a related field. Students must be in good academic standing and your qualifications must match the requirements of the internship project. For the Advanced Internship, students must have at least one year completed in a library science or archival studies program.
Preferred skills: Successful applicants must be effective in oral and written communication, as well as be detail oriented and self-motivated. Students will be given clear objectives and must be able to work independently. Skilled with Microsoft Office, particularly Excel and Access.
Incumbent must be physically able to perform the duties of this position, including climbing ladders to reach boxes of records stored up to 9 feet above the floor and weighing up to 30 pounds. The archival processing work may also demand considerable standing, walking, stooping, bending and lifting.
The deadline for applications is August 1, 2014. To apply, please send your cover letter including the appropriate internship level you wish to be considered for, your resume, and completed Volunteer Service Application in one packet to: Internship Coordinator, National Archives at New York City, 1 Bowling Green, Room 328, New York, NY 10004
Or e-mail the completed packet as a PDF to

American Jewish Joint Distribution Committee - Processing Archivist

(July 14, 2014)

The Archives of the American Jewish Joint Distribution Committee is seeking a dynamic, collaborative, and diligent Processing Archivist with outstanding communication skills. This position reports to the Senior Processing Archivist.

JDC's global archives, which contain over 3 miles of institutional records, over 100,000 photographs, oral histories, and films, constitute an unparalleled repository of modern Jewish history, one of the most significant in the world, as well as an extensive documentary record of the history of American humanitarian work over the past century.

Duties and Responsibilities:

- Develop and implement processing plans
- Survey, arrange, describe, and re-house collections in accordance with best practices
- Assist Senior Processing Archivist with survey of institutional records and collection inventories
- Contribute to departmental blog, exhibits, and other projects as needed
- May train interns, students, and volunteers to assist with collection processing
- Assist with reference and provide support for additional projects as needed

Required Education and Experience:

- MLS/MLIS with archival concentration or MA in archival studies required
- Professional archival processing experience or advanced course work in archival theory and methodology
- Familiarity with archival standards, specifically DACS and EAD, and basic preservation standards for archival materials
- Experience with MS Office required
- Interest in and knowledge of Jewish history preferred
- Demonstrated organizational skills and the ability to prioritize tasks and meet deadlines
- Ability to work independently and collaboratively in a production-oriented, team environment
- Ability and willingness to shift boxes weighing up to 40 lbs.

Please submit your cover letter and resume to Robin Salsberg, Director of Human Resources, at

Mana Contemporary Art Campus - Archivist

(July 10, 2014)


Seeking Archivist with a passion for music to catalogue one of the most comprehensive collections in the world chronicling the history of music in many genres. Archivist will work at the prestigious Mana Contemporary Art campus (Jersey City) with a team of Mana staff. It is a unique opportunity to join a small team responsible for the cataloging and maintenance of a one of a kind records, cd, posters and music memorabilia catalogue spanning the history of recorded music. This is a full time, long term project starting January 1st 2015.

Please submit resumes to:

Gladys Krieble Delmas Foundation - Foundation Administrator

(June 30, 2014)

Gladys Krieble Delmas Foundation-Foundation Administrator

The Gladys Krieble Foundation, a private charitable foundation supporting the humanities, research libraries, the performing arts, and a fellowship program in Venetian studies, seeks a full-time Administrator. The Administrator will report to and provide general office support for the Foundation’s governing board which consists of three Trustees who serve as the Foundation’s program officers. They are supported by the Administrator and additional clerical staff as required. The Foundation makes approximately 150 grants each year aggregating over $2 million in its three institutional programs and in the Venetian fellowship program. The Foundation’s offices are located in mid-town Manhattan.

Duties: The chief responsibility of this position is to facilitate the work of the Foundation and the Trustees by carrying out the following duties:

• Organize and administer office workflow as required by the Trustees.
• Handle efficiently and courteously written, telephone and e-mail inquires from potential grantees.
• Maintain the computerized grant docket and database.
• Maintain and continually improve the Foundation’s website.
• Provide clerical and other support as needed by individual Trustees.
• Assure timely fulfillment of grantee reporting requirements.
• Assist the Trustees in coordinating the Foundation’s Venetian studies program.
• Co-ordinate special projects, including grantee surveys and periodic published reports.
• Provide logistical support for various Board activities.
• Supervise support staff (currently a part-time administrative assistant and contracted service vendors) in carrying out the diverse work of the office.
• Pay bills and grants and maintain the Foundation’s computerized cash disbursements records.
• Manage files for all grant programs and for the Foundation’s general and financial records.
• Update document forms on a regular schedule.
• Prepare agenda and keep minutes for formal meetings (ca. monthly) of the Trustees.
• Assist the Trustees in their interaction with grantees and other cultural administrators.
• Collect statistics on Foundation activities for purposes of analysis and improvement of operations.

• Bachelors degree in some area of the humanities or social sciences.
• Experience working independently and without daily supervision.
• Experience in information handling and processing, including file management, financial accounting, workflow organization, computer-assisted information management functions, and priority setting.
• Very strong “end user” computer skills including website maintenance (the Foundation will provide training in the use of its grant making software); keen interest in acquiring new technology skills.
• Excellent oral and written communication and editing skills.
• Supervisory skills.
• Discretion and ability to maintain confidentiality.
• Service orientation towards all elements of the Foundation’s programs.
• Some familiarity with non-profit organizations including scholarly institutions, research libraries, and performing arts and other cultural organizations.
• Broad interests in and some knowledge of classical and contemporary music, theater, opera, ballet, literature, and history highly desirable.
• Advanced graduate degree, work in a scholarly discipline related to the humanities and/or information science or librarianship highly desirable.
• Working knowledge of Italian desirable.

• Competitive salary, commensurate with qualifications; anticipated range: $55,000-$62,500.
• Comprehensive benefits package including health insurance, non-contributory pension plan, and generous vacation and holiday program.
• Opportunity to gain experience with all aspects of office management relating to Foundation administration.
• Opportunity to be of substantial service to organizations served by the Foundation.

The position is currently vacant. Please submit resumes by email prior to July 31, 2014 to the attention of Ms. Deirdre Stam, Trustee, at Please do not call the Foundation. Depending upon the level of interest, it may not be possible to acknowledge every submission.

The Diocese of the Armenian Church of America - Assistant Archivist

(June 28, 2014)

The assistant archivist will help the archivist in processing and inventorying documents for digitization.

Requirements: Recent Graduate with an MLIS or a Current Student in a Library Science Program

Preferred: Certificate in Archives & Records Management or in an Archival Program

Preference will be given to Students who have worked in Archives before.

This is a part-time position and the salary is $10 an hour.

Please email resumes & a list of three professional references to Adam Foldes, MLS -- Archivist Diocese of the Armenian Church of America at

Archivists Round Table of Metropolitan New York, Inc.

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