Job Postings

Current Openings

Full Position Descriptions


Middlesex County Cultural & Heritage Commission - Director

(July 22, 2014)

DIRECTOR- Middlesex County Cultural & Heritage Commission. Under the direction of the Middlesex County Board of Chosen Freeholders and the administrative direction of the Department of Business Development & Education, the Director will be responsible for the overall operation of the Middlesex County Cultural & Heritage Commission. The mission of the Middlesex County Cultural and Heritage Commission is to develop county-wide programs and promote public interest in local, county history, the arts, and in the cultural values, goals, traditions of the community, the State and the Nation. The Commission undertakes the restoration, operation, maintenance and preservation of real property acquired by the County; and is authorized to establish museum and cultural programs, exhibits, displays including the fine and performing arts. The Commission engages in archeological and genealogical/historic research projects, publishes reports and activities to promote and development public interest and understanding of historic and cultural matters. Duties include strategic planning, developing, organizing, directing and controlling all program and functions in compliance with Middlesex County and all Grant Agencies. Manages all departmental staff and functions, including two County museum sites – East Jersey Olde Towne Village and the Cornelius Low House. Establishes program activities and manages all required reporting for all County and grant funded events. Ensures compliance with all applicable state laws, requirements, budget preparation, fiscal reports, grant management and submissions, working closely with the Department and County Finance Department. Oversees a coalition of County arts and history non-profit groups, to which funding and technical assistance is provided. Oversees and coordinates all program media requirements working with the Department of Business Development & Education Manages office in compliance with County Human Resource policy and practices. Candidates are required to have a Bachelor's Degree in public/business administration, fine arts, humanities or related field. Master's Degree in one of the related fields preferred with eight (8) years' experience in a management position. NOTE: Work experience in the areas identified may be substituted for the educational requirements on a year-per-year basis. Demonstrated knowledge and strong track record in creative Arts and History Programming for all multicultural and age populations in a non-profit or governmental setting. Demonstrated knowledge of local, county state and federal laws and guidelines relating to grant programs and applications for cultural programming. A record of successful grant writing and program implementation Demonstrated knowledge of administration, financial, evaluation and or planning techniques. Ability to communicate effectively with inte rnal staff and external partners. Qualified candidates send resumes to County of Middlesex, John Pulomena, County Administrator, 75 Bayard Street, New Brusnwick, NJ 0890l. EMAIL: erica.betti@co.middlesex.nj.us

Barnard Archives and Special Collections - Archive Fellowships

(July 22, 2014)

The Barnard Archives and Special Collections offers two fellowships that will work under the supervision of the Associate Director of Archives and Special Collections and the Digital Archivist.

These fellowships will provide hands-on experience processing paper, photograph, AV, and born-digital collections.

Fellows may accession, appraise, arrange and describe collections, create metadata, digitize collections, and carry out basic preservation strategies.

The Fellows may also assist with performing research and reference to both on-site and remote researchers and may attend department meetings and events throughout the Columbia University Libraries System.

Finally, the Fellows may participate in outreach activities, library instruction sessions, and may participate in other activities within the Barnard College Library.

Knowledge of descriptive standards including MODS, MARC, EAD, and DACS is a plus. Applicants must demonstrate that they have excellent organizational, research, and communication skills. They should have a strong attention to detail and the ability to work independently.

Must be currently enrolled in a graduate-level program in archival management.

Must be available to work weekdays.

Must make commitment to complete 300 hours (or, on average, 10 hours of work a week with time off for Winter and Spring vacation) between September 2, 2014 and May 29, 2015.

Must have completed an introductory course in archival principles and practices.

Preference will be given to applicants who have successfully completed at least nine graduate semester hours (or the equivalent) applied toward an advanced degree in archives or library and information science.

To apply: Apply via https://careers.barnard.edu/postings/1051. The site will require you to upload a cover letter, resume, and three references. In your cover letter, please describe your professional interests and what you might like to accomplish during the fellowship. You may address your cover letter to Shannon O'Neill and Martha Tenney.

The National Archives at New York City - Internship

(July 15, 2014)

The National Archives at New York City holds records created by Federal agencies in New Jersey, New York, Puerto Rico, and the U.S. Virgin Islands. The office is responsible for protecting and providing access to more than 140,000 cubic feet of records stored at its office in the Alexander Hamilton U.S. Custom House at One Bowling Green in the Financial District of Manhattan, and at three off-site locations. Internships provide excellent exposure to the profession through the basic level internships and more practical application of theory through intermediate and advanced internships.
The following unpaid internship opportunities are available at the National Archives at New York City this fall:
1. Basic Internships
a. Standardization of finding aids and Holdings Inventory
Improve access to primary source records by assisting archivists in standardizing available finding aids and preparing content for inclusion in the Online Public Access (OPA) catalog. Students will perform data entry assignments and gain valuable experience in an archives.
b. Digitization
Improve access to primary source records by digitizing docket books of the United States District Courts. Students will perform scanning and quality control audits for upload to the Online Public Access (OPA) catalog.
2. Intermediate Internship – Case File Processing and Digitization
Interns will follow a manual to process historically valuable case files from the U.S. District Courts, prepare descriptive information for inclusion the Online Public Access (OPA) catalog, and prepare digital surrogates of originals to provide immediate access for researchers.
3. Advanced Internship – Processing New Accessions
Using processing guidance, interns will develop a processing plan for records recently acquired by the National Archives at New York City. The intern will create a finding aid to the material and an entry in the Online Public Access (OPA) catalog, as well as create a preservation assessment of the material.

Qualifications: Applicants must be U.S. Citizens and currently enrolled at an accredited educational institution pursuing a degree in library science, archival studies, history, or a related field. Students must be in good academic standing and your qualifications must match the requirements of the internship project. For the Advanced Internship, students must have at least one year completed in a library science or archival studies program.
Preferred skills: Successful applicants must be effective in oral and written communication, as well as be detail oriented and self-motivated. Students will be given clear objectives and must be able to work independently. Skilled with Microsoft Office, particularly Excel and Access.
Incumbent must be physically able to perform the duties of this position, including climbing ladders to reach boxes of records stored up to 9 feet above the floor and weighing up to 30 pounds. The archival processing work may also demand considerable standing, walking, stooping, bending and lifting.
The deadline for applications is August 1, 2014. To apply, please send your cover letter including the appropriate internship level you wish to be considered for, your resume, and completed Volunteer Service Application in one packet to: Internship Coordinator, National Archives at New York City, 1 Bowling Green, Room 328, New York, NY 10004
Or e-mail the completed packet as a PDF to newyork.archives@nara.gov.

American Jewish Joint Distribution Committee - Processing Archivist

(July 14, 2014)

The Archives of the American Jewish Joint Distribution Committee is seeking a dynamic, collaborative, and diligent Processing Archivist with outstanding communication skills. This position reports to the Senior Processing Archivist.

JDC's global archives, which contain over 3 miles of institutional records, over 100,000 photographs, oral histories, and films, constitute an unparalleled repository of modern Jewish history, one of the most significant in the world, as well as an extensive documentary record of the history of American humanitarian work over the past century.

Duties and Responsibilities:

- Develop and implement processing plans
- Survey, arrange, describe, and re-house collections in accordance with best practices
- Assist Senior Processing Archivist with survey of institutional records and collection inventories
- Contribute to departmental blog, exhibits, and other projects as needed
- May train interns, students, and volunteers to assist with collection processing
- Assist with reference and provide support for additional projects as needed

Required Education and Experience:

- MLS/MLIS with archival concentration or MA in archival studies required
- Professional archival processing experience or advanced course work in archival theory and methodology
- Familiarity with archival standards, specifically DACS and EAD, and basic preservation standards for archival materials
- Experience with MS Office required
- Interest in and knowledge of Jewish history preferred
- Demonstrated organizational skills and the ability to prioritize tasks and meet deadlines
- Ability to work independently and collaboratively in a production-oriented, team environment
- Ability and willingness to shift boxes weighing up to 40 lbs.

Please submit your cover letter and resume to Robin Salsberg, Director of Human Resources, at robin.salsberg@jdcny.org

Mana Contemporary Art Campus - Archivist

(July 10, 2014)

ARCHIVIST NEEDED FOR EXPANSIVE HISTORICAL VINYL, CD AND MUSIC MEMORABILIA COLLECTION

Seeking Archivist with a passion for music to catalogue one of the most comprehensive collections in the world chronicling the history of music in many genres. Archivist will work at the prestigious Mana Contemporary Art campus (Jersey City) with a team of Mana staff. It is a unique opportunity to join a small team responsible for the cataloging and maintenance of a one of a kind records, cd, posters and music memorabilia catalogue spanning the history of recorded music. This is a full time, long term project starting January 1st 2015.

Please submit resumes to: friendsofvinyl@gmail.com

Gladys Krieble Delmas Foundation - Foundation Administrator

(June 30, 2014)

Gladys Krieble Delmas Foundation-Foundation Administrator

The Gladys Krieble Foundation, a private charitable foundation supporting the humanities, research libraries, the performing arts, and a fellowship program in Venetian studies, seeks a full-time Administrator. The Administrator will report to and provide general office support for the Foundation’s governing board which consists of three Trustees who serve as the Foundation’s program officers. They are supported by the Administrator and additional clerical staff as required. The Foundation makes approximately 150 grants each year aggregating over $2 million in its three institutional programs and in the Venetian fellowship program. The Foundation’s offices are located in mid-town Manhattan.

Duties: The chief responsibility of this position is to facilitate the work of the Foundation and the Trustees by carrying out the following duties:

• Organize and administer office workflow as required by the Trustees.
• Handle efficiently and courteously written, telephone and e-mail inquires from potential grantees.
• Maintain the computerized grant docket and database.
• Maintain and continually improve the Foundation’s website.
• Provide clerical and other support as needed by individual Trustees.
• Assure timely fulfillment of grantee reporting requirements.
• Assist the Trustees in coordinating the Foundation’s Venetian studies program.
• Co-ordinate special projects, including grantee surveys and periodic published reports.
• Provide logistical support for various Board activities.
• Supervise support staff (currently a part-time administrative assistant and contracted service vendors) in carrying out the diverse work of the office.
• Pay bills and grants and maintain the Foundation’s computerized cash disbursements records.
• Manage files for all grant programs and for the Foundation’s general and financial records.
• Update document forms on a regular schedule.
• Prepare agenda and keep minutes for formal meetings (ca. monthly) of the Trustees.
• Assist the Trustees in their interaction with grantees and other cultural administrators.
• Collect statistics on Foundation activities for purposes of analysis and improvement of operations.

Qualifications:
• Bachelors degree in some area of the humanities or social sciences.
• Experience working independently and without daily supervision.
• Experience in information handling and processing, including file management, financial accounting, workflow organization, computer-assisted information management functions, and priority setting.
• Very strong “end user” computer skills including website maintenance (the Foundation will provide training in the use of its grant making software); keen interest in acquiring new technology skills.
• Excellent oral and written communication and editing skills.
• Supervisory skills.
• Discretion and ability to maintain confidentiality.
• Service orientation towards all elements of the Foundation’s programs.
• Some familiarity with non-profit organizations including scholarly institutions, research libraries, and performing arts and other cultural organizations.
• Broad interests in and some knowledge of classical and contemporary music, theater, opera, ballet, literature, and history highly desirable.
• Advanced graduate degree, work in a scholarly discipline related to the humanities and/or information science or librarianship highly desirable.
• Working knowledge of Italian desirable.

Benefits:
• Competitive salary, commensurate with qualifications; anticipated range: $55,000-$62,500.
• Comprehensive benefits package including health insurance, non-contributory pension plan, and generous vacation and holiday program.
• Opportunity to gain experience with all aspects of office management relating to Foundation administration.
• Opportunity to be of substantial service to organizations served by the Foundation.

The position is currently vacant. Please submit resumes by email prior to July 31, 2014 to the attention of Ms. Deirdre Stam, Trustee, at info@delmas.org. Please do not call the Foundation. Depending upon the level of interest, it may not be possible to acknowledge every submission.

The Diocese of the Armenian Church of America - Assistant Archivist

(June 28, 2014)

The assistant archivist will help the archivist in processing and inventorying documents for digitization.

Requirements: Recent Graduate with an MLIS or a Current Student in a Library Science Program

Preferred: Certificate in Archives & Records Management or in an Archival Program

Preference will be given to Students who have worked in Archives before.

This is a part-time position and the salary is $10 an hour.

Please email resumes & a list of three professional references to Adam Foldes, MLS -- Archivist Diocese of the Armenian Church of America at afoldes@armeniandiocese.org

The Winthrop Group - Assistant Archivist

(June 14, 2014)

POSITION DESCRIPTION: The Winthrop Group’s Information & Archival Services Division is seeking an Assistant Archivist for a position in New York City. The position offers an opportunity to participate in the support and development of the archives for one of our corporate clients. As part of the Heritage Services team, the Assistant Archivist will provide reference service, image rights clearance, and archival accessioning and processing. This is an early career position with opportunity for growth and advancement.

DUTIES: Under the supervision of a Winthrop Archivist, the Assistant Archivist will:

Accession and process records for the purpose of accessibility
Catalog records and create descriptive metadata and finding aids
Prepare materials for digitization
Organize materials for offsite digitization
Coordinate with vendor during digitization process
Perform quality control of digitized material
Manage image clearance review processes
Identify and review images with client
Gather information about requested images
Submit images to Intellectual Property Legal team and liaise during review
Provide archival reference service for clients

QUALIFICATIONS:

MA or MLS with 2-4 years experience processing and cataloging analog and digital records
Knowledge of archival theory, processing methodology, and best practices
Familiarity with basic preservation techniques
Experience managing digital assets including born-digital and digitized records
Familiarity working with content management systems
Oriented toward learning and applying new technologies for archiving and managing digital objects
Experience providing reference service
Experience working in a business setting
Ability to work cooperatively with team colleagues and various clients
Effective communications abilities, problem-solving skills and detail-oriented

WORK ENVIRONMENT: The Assistant Archivist will work on client premises in New York City. No travel anticipated.

TRAK Records and Library - Collection Managers

(June 11, 2014)

Several temporary Collection Manager Positions are available in the greater NYC area courtesy of TRAK Records and Library. To be considered for this role, you should have an MLS or a Master’s degree in museum studies and at least ONE year experience cataloging and handling historical material or artwork. This is a long term temporary opportunity for approximately six months. Duties will include but are not limited to cataloging, imaging, and packing historical items in a large collection.

Qualifications:
• Master’s degree in museum studies or related discipline
• One year of experience cataloging and handling historical material or artwork
• Understanding of and experience in implementing cataloging plans and standard nomenclature (Chenhall’s).
• Demonstrated practical knowledge of collections policies and procedures.

If you are interested in this temporary Collection Manager job in the NYC area, submit your resume in Word format to Arthur.Phinney@trakrecordsandlibrary.com or visit our website at www.trakcompanies.com/RL/ for other available opportunities.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled

Metropolitan New York Library Council - Project Manager

(June 11, 2014)

The Project Manager is a two-year, 20-hour per week, part-time position running from date-of-hire through June 2016. This position is open to both new and experienced project managers and information professionals interested in supporting libraries, archives, and cultural heritage through managing a professional development program focused on digital stewardship.

The position’s responsibility will be as day-to-day coordinator of METRO’s National Digital Stewardship Residency in New York (NDSR-NY) program, an expansion of the NDSR program launched by the Library of Congress and Institute of Museum and Library Services in 2012. The NDSR-NY program is a three-year, IMLS-funded initiative to build a post-Master’s residency program for new professionals to work on digital stewardship projects in NYC-area libraries, archives, and museums. The Project Manager will be responsible for working with NDSR-NY’s Principal Investigator on all aspects of the program. More information on the NDSR-NY program can be found at http://ndsr.nycdigital.org/.

If you fill this position, you will be asked to:

*Contribute to project planning, communications, documentation, evaluations, outreach, and help maintain the program’s web presence and online platforms.
*Plan, organize, and help run NDSR-affiliated events, meetings, and workshops.
*Serve as a representative and contact for NDSR-NY program in collaboration with host institutions, NDSR residents and Library of Congress and NDSR-Boston program staff.

The ideal candidate will have:

*Experience with all or some of the following: project management, communications, grant administration, and special event planning.
*Professional or internship experience working in a library, archive, or cultural heritage organization or an affiliated or similar non-profit or professional organization.
*The ability to communicate with diverse audiences and write clearly.
*Familiarity with digital projects and knowledge of trends and best practices in the fields of digital stewardship and digital preservation.
*Facility with contemporary computing systems and relevant software and applications.

Application Details:

Applications will be accepted through Sunday July 6, 2014. Please send a resume or c.v. and a cover letter as .pdf attachments to info@metro.org with “Project Manager” in the subject line. No phone calls, please.

Winthrop Group - Processing Archivist

(June 1, 2014)

POSITION DESCRIPTION
The Winthrop Group’s Information & Archival Services Division is seeking a Processing Archivist for a position in New York City. This is an opportunity to participate in the development of archives for one of our corporate clients. As part of the Heritage Services team, the Processing Archivist will provide efficient processing, prepare finding aids, and capture descriptive metadata.

DUTIES
Under the general supervision of a Winthrop Archivist, the Processing Archivist will:

• arrange and describe records related to the company
• catalog assets and create descriptive metadata and finding aids
• work with the lead archivist to determine future processing projects
• participate in supervision of an assistant archivist

QUALIFICATIONS
MA or MLS with a background in processing and cataloging analog and digital records; 3-5 years of experience; knowledge of archival theory and best practices; familiarity with preservation workflows and technologies; effective communications and problem-solving skills; detail-oriented; ability to work collaboratively with others; undergraduate or graduate study in history helpful; past experience working in a business setting is desirable.

WORK ENVIRONMENT
The Processing Archivist will work on client premises in New York City. No travel anticipated.

COMPENSATION
Salaried position with benefits.

TO APPLY
E-mail brief cover letter, resume, and the names, titles, and contact information for three references to:

David Kay
Manager, Information & Archival Services
The Winthrop Group, Inc.
dkay@winthropgroup.com

Poppenhusen Institute - Collection Care Manager

(May 29, 2014)

Wanted for June - The Poppenhusen Institute is looking for a Collection Care Manager to work 10-12 hours per week for 4 weeks to scan and digitally catalog photographs and to oversee and document the moving of the collection to make way for upcoming elevator installation. (This person will not be responsible for the actual moving of the artifacts.)

Archival experience is necessary. Salary is $25 an hour for 10-12 hours per week

Thereafter the individual will be needed to work one day per month, with periodic overtime.

To apply, please send resume and cover letter to poppenhusen@juno.com

The New York Public Library - Digital Archivist

(May 27, 2014)

The New York Public Library holds nearly 10,000 archival and manuscript collections comprising over 50,000 linear feet. These collections are distributed across several curatorial units in three research centers. They support the work of a world-wide readership of scholars, writers, artists, and other advanced researchers, as well as initiatives and exhibits undertaken by NYPL and other educational and cultural institutions. For more information about our collection see archives.nypl.org.

The purpose of the Archives Unit (AU) is to support archival enterprise at NYPL by insuring that all archival collections are acquired, processed, and prepared for access according to best practices established internally at NYPL and externally in the archives, library, and preservation communities. The AU pursues these goals by informing the acquisition process through collaboration with curators, donors/sellers of archival collections, and Library Administrators, and by managing and performing all the work on archival and manuscript collections from their physical transfer to NYPL until they are ready to be served in the appropriate reading rooms. The unit also supports and contributes to other archival projects, such as collection moves and digitization. The Archives Unit not only responds to the needs of curatorial units and their collections, but actively seeks out and engages in partnerships and collaborations in the fields of archival management, description, preservat ion, and access.

The New York Public Library is hiring a Digital Archivist to join the Archives Unit.

Responsibilities:
Under the direction of the Head of the Archives Unit (AU), the Digital Archivist collaborates with curators, colleagues in the AU, donors, digital preservation staff, public service units, and NYPL staff that create and maintain access systems in order to evaluate possible acquisitions; acquire, accession, and transfer born digital material to preservation storage; stage materials for archival arrangement and description; and make materials accessible to researchers.

Solidify NYPL’s practices for managing born digital material within archival collections at NYPL:
identify and engage the resources (hardware, software, vendors, peer institutions) available to perform migration from (obsolete) media containing born digital material
oversee, maintain, and update procedures for the routine migration, description, and management of born digital archives during accessioning and/or processing
train and assist archivists and curators as necessary when working with digital media
oversee staff imaging media
lead efforts to locate born digital material in previously processed archival collections and develop plans for their retrospective management
Enhance the Library’s capacity to responsibly acquire electronic records and personal papers:
evaluate proposed acquisitions with born digital components
develop and document techniques and procedures for acquiring electronic records directly from record creators and transferring them directly into the Library’s repository
coordinate acquisitions of electronic records, acting as a liaison between records creators and the Library’s curatorial, archival, and technical staff
work directly with records creators to advise on record keeping practices that will facilitate the eventual transfer of their archives
Contribute to and inform Library-wide digital preservation initiatives
Collaborate with the curatorial units to devise and implement access to born digital materials
Initiate, write, and contribute to grant proposals as appropriate
Serve as the Library’s representative and authority on issues related to born digital archives by contributing to broader discussions within and outside NYPL concerning the management of digital assets, metadata, and the representation and service of digital and digitized archival materials
Collaborate and communicate actively with peer institutions and individuals in the field of digital archives and related activities.
Qualifications:
Masters degree in Library Science or Archival Enterprise/Studies or other relevant field.
At least three years experience working in an archival repository in a professional capacity, including experience working with born digital archival material strongly preferred
Strong command of archival theory and best practices, especially as they relate to the particular issues posed by electronic records. Background in records management preferred.
Familiarity and experience with disk imaging and email archiving tools and techniques preferred.
Knowledge of DACS.
Demonstrated familiarity with data structure standards relevant to the archival control of digital collection materials (EAD, Dublin Core, MODS, PREMIS);
Successfully demonstrated experience training staff preferred.
Project management experience
Excellent writing and editorial skills
Excellent interpersonal skills.
Knowledge of historical research methods, especially the use of archives
Demonstrated ability to work independently as well as collaboratively and to meet planned goals and deadlines.
Demonstrated ability to think creatively, then initiate and carry through innovative ideas

Please apply online at https://jobs-nypl.icims.com/jobs/7936/digital-archivist/job?mode=view

The New York Public Library - Metadata Archivist

(May 27, 2014)

The New York Public Library holds nearly 10,000 archival and manuscript collections comprising over 50,000 linear feet. These collections are distributed across several curatorial units in three research centers. They support the work of a world-wide readership of scholars, writers, artists, and other advanced researchers, as well as initiatives and exhibits undertaken by NYPL and other educational and cultural institutions . For more information about our collection see archives.nypl.org.

The purpose of the Archives Unit (AU) is to support archival enterprise at NYPL by insuring that all archival collections are acquired, processed, and prepared for access according to best practices established internally at NYPL and externally in the archives, library, and preservation communities. The AU pursues these goals by informing the acquisition process through collaboration with curators, donors/sellers of archival collections, and Library Administrators, and by managing and performing all the work on archival and manuscript collections from their physical transfer to NYPL until they are ready to be served in the appropriate reading rooms. The unit also supports and contributes to other archival projects, such as collection moves and digitization. The Archives Unit not only responds to the needs of curatorial units and their collections, but actively seeks out and engages in partnerships and collaborations in the fields of archival management, description, preservat ion, and access.

The New York Public Library is hiring a Metadata Archivist to join the Archives Unit.

Responsibilities:
Under the supervision of the Head of the Archives Unit, the Metadata Archivist oversees NYPL’s archival data
standards, in particular Encoded Archival Description (EAD), Encoded Archival Context-Corporate Bodies,
Persons, and Families (EAC-CPF), and related description and digital content standards and tools.

The Metadata Archivist will:
Collaborate with staff throughout NYPL to promote portability of metadata related to its archival collections
Lead efforts to enhance descriptive data to optimize its use by internal and external systems and partners
Assume an active role in initiatives within the broader archival community related to the development and implementation of archival metadata standards
Play a leadership role in NYPL’s implementation of ArchivesSpace and assume the management of the project now in progress to convert approximately 1000 legacy finding aids into EAD through a vendor
Work closely with NYPL Labs (digital innovation team) and other technologists on the ongoing development of the Library’s archives portal (archives.nypl.org)
Collaborate with the Library’s Metadata Services Manager and other NYPL staff outside of the Archives Unit to facilitate metadata portability and promote best practices across the organization
Lead the implementation of Encoded Archival Context – Corporate bodies, Persons, and Families (EAC-CPF) at NYPL; plan, direct, and review the work of other staff in Archives Unit
Perform related duties as assigned
Qualifications:
ALA-accredited Master's degree in library, archival or information studies or Master’s degree in Liberal Arts or Humanities; degree or background in American History preferred
Successful completion of archival training
Successfully demonstrated relevant experience in an archives or manuscripts repository arranging and describing archives and/or providing reference service to users of archives.
Strong working knowledge of EAD, HTML, XML, including the RelaxNG and Schematron schema languages; DACS, MARC, AACR2, RDA, LCSH, LCAF, and LC cataloging standards.
Familiarity with EAC-CPF, MODS, METS, other metadata standards, and Linked Data
Familiarity and experience with methods and tools for data remediation
Experience creating, editing, and executing transformations on XML data; experience transforming XML and JSON data programmatically through scripting languages such as python or ruby preferred
Demonstrated ability to access and manipulate data through relational databases and API endpoints preferred.
Experience creating and/or maintaining documentation of guidelines, policies, and procedures
Working knowledge of historical research methodology and experience with standard bibliographic tools
Reading knowledge of at least one foreign language
Demonstrated willingness and ability to grow and develop existing programming skill sets
Excellent interpersonal, oral, and written communication skills
Successfully demonstrated initiative, accuracy, attention to detail, judgment, analytic and organizational skills
Ability to work independently and collaboratively
Experience maintaining an implementation of EAD in an archival or special collections context preferred.
Familiarity with the Archivists’ Toolkit and ArchivesSpace preferred.
Experience supervising and training staff preferred
Awareness of web development practices and methodology preferred

Please apply online at https://jobs-nypl.icims.com/jobs/7937/metadata-archivist/job?mode=view

Rockefeller Archives Center - Assistant Digital Archivist

(May 22, 2014)

Assistant Digital Archivist
Rockefeller Archive Center

The Rockefeller Archive Center seeks a tech-savvy, innovative, and self-motivated individual to join the RAC Digital Program in the position of Assistant Digital Archivist. The Assistant Digital Archivist will lead the RAC’s disk imaging and digital forensics activities, developing imaging workflows for all digital media formats and collaborating with RAC archivists to outline image disposal criteria and create appraisal and disposition workflows. The Assistant Digital Archivist will create documentation and provide training throughout the RAC on viewing and interpreting disk images using digital forensics software, and assist in creating description and access to digital archival materials. This position reports to the Assistant Director, Head of Digital Programs.

Duties and responsibilities include:
Manages digital curation and preservation tasks including digital media inventorying, disk imaging and digital forensics.
Creates documentation and provides training on digital forensic techniques, including imaging disks, verifying file authenticity, producing forensics
metadata and searching for personal identity information.
Records and maintains metrics for activities related to the media inventory and disk imaging and ingest procedures.
Tests disk imaging ingest into Archivematica, and manages Archivematica transfer backlog.
Identifies and inventories physical digital media throughout RAC collections.
Collaborates with RAC archivists to outline the disposal, description, and access processes and applicable policies for born-digital materials.
Aids in the development of additional RAC initiatives related to the care of born-digital materials, including migration policies, distributed digital preservation processes, and emulation strategies.

Critical skills and expertise:
Knowledge of digital preservation principles and digital forensics techniques
Strong command of archival theory and best practices, especially as they relate to the particular issues posed by born digital content.
In-depth knowledge of digital preservation standards: PREMIS, OAIS, TDR
Familiarity with EAD, DACS, Dublin Core, METS, MODS, XML/XSLT and other data standards relevant to the archival control of digital collection materials.
Experience with a wide range of computing operating systems, storage systems, and file formats.
Familiarity with disk imaging techniques using Kryoflux and FRED, digital forensics software (Forensic ToolKit, BitCurator), digital preservation management software (Archivematica) and archival description software (ArchivesSpace)

Complete job posting is available at http://www.rockarch.org/about/AssistantDigitalArchivist.pdf

To apply, please send a letter explaining your interest in the position and qualifications along with a resume via email or mail to:

Rockefeller Archive Center
15 Dayton Ave
Sleepy Hollow, NY 10591
careers@rockarch.org

No telephone or fax inquires please. Closing date: June 22, 2014

Center for Jewish History - Processing Archivist

(May 19, 2014)

Processing Archivist, Center for Jewish History

Position description:

The Center for Jewish History seeks a full-time Processing Archivist for a term ending September 30, 2016 with the possibility of extension. Reporting directly to the Archival Services Manager, the Processing Archivist will participate in the activities of the Archival Services department. The successful applicant will join a dynamic team of forward-thinking and professionally engaged Center archivists who, in addition to processing, also provide support for digitization projects and other access-oriented services for the archival collections held by the five partner institutions of the Center.

The Center for Jewish History is a cultural institution, independent research facility and destination for the exploration of Jewish history and heritage. It is home to five partner organizations: American Jewish Historical Society, American Sephardi Federation, Leo Baeck Institute, Yeshiva University Museum and YIVO Institute for Jewish Research. The partners’ archival collections total over 30,000 linear feet of papers, and also include thousands of artworks, textiles, ritual objects, recordings, films and photographs.

Responsibilities of this position include:

• Arranging and describing personal papers and institutional records, including born-digital materials, in accordance with contemporary professional standards, vocabularies, and practices (e.g. DACS, AAT, MPLP) as well as local guidelines for processing
• Rehousing collection materials and addressing preservation concerns as needed
• Encoding EAD finding aids using oXygen XML Editor
• Utilizing social media and Wikipedia to raise public awareness of newly processed collections
• Contributing to departmental documentation on processing, encoding, and digital preservation
• Undertaking special projects as assigned
• Occasionally supervising interns or volunteers
• Engaging in professional activities both internally at CJH and externally in the broader professional landscape

Required qualifications:

• Master's degree from a library, information science, or public history program with a concentration in archives management
• Minimum of 1 year experience with efficient processing procedures
• Knowledge of archival theory, practice, and standards (especially DACS and EAD)
• Experience with or coursework in digital media and born-digital files in archival collections
• Strong awareness of information technologies appropriate to archives, including born-digital materials, and high comfort level with spreadsheet software
• Willingness and ability to research and apply new technologies, in particular for born-digital materials
• High capacity for creative problem-solving
• Adept at prioritizing work and meeting multiple deadlines
• Ability to work flexibly, independently and collaboratively in a complex organizational environment comprised of diverse constituencies
• Capacity to communicate effectively, both verbally and in writing

Preferred qualifications:

• Reading knowledge of German, Yiddish, or other Central or Eastern European languages
• Familiarity with 20th-century Jewish history

Review of applications will begin immediately. Applications will be accepted until the position is filled. Send cover letter, resume, three sample finding aids, and three references to Kevin Schlottmann, Archival Services Manager, at kschlottmann@cjh.org. No phone calls please.

The announcement is also posted on the Center for Jewish History’s webpage: http://www.cjh.org/p/32.

Brooklyn Historical Society - Oral History Processing Archivist

(May 13, 2014)

Oral History Processing Archivist at Brooklyn Historical Society

JOB RESPONSIBILITIES
Reporting to the Head of Collections Management and working closely with the Director of Oral History, the successful candidate will be responsible for processing, arranging, and describing the Crossing Borders, Bridging Generations (CBBG) oral history collection according to established project procedures and best practices for in-house and online access. CBBG is an oral history project and public programming series that examines the history and experiences of mixed-heritage people and families, cultural hybridity, race, ethnicity, and identity in the historically diverse borough of Brooklyn (http://cbbg.brooklynhistory.org/)

Using Archivists’ Toolkit and OHMS: Oral History Metadata Synchronizer, the processing archivist will add to the EAD finding aid according to the standards set forth in BHS’s oral history and archival processing manuals and Describing Archives: a Content Standard (DACS), will also be responsible for exporting that descriptive record from the Toolkit and importing in to a variety of other systems for public access; updating and maintaining procedures and policies; and providing information for reports to senior staff. The archivist will process other archival collections once CBBG materials are completed to include other oral history, visual, and manuscript archival collections.

REQUIRED QUALIFICATIONS
• Masters in Library and Information Science, or equivalent degree, with a specialization in archival studies and completion of a library cataloging course.
• Previous experience working with CMS and ILS systems; familiarity with WordPress content management systems; experience specifically with Archivists’ Toolkit and/or Ex Libris Primo and Aleph is highly desirable.
• 2-3 years post-MLS archival processing and description experience, including an understanding of pragmatic and efficient processing procedures.
• Familiarity with MARC and EAD; AACR2 and DACS; and with the use and application of standardized vocabularies.
• Experience creating collection-specific thesauri and natural-language tagging and application of these standardized vocabularies.
• Experience working with digital assets, specifically audio and video.
• Comfort on both Mac and PC and web-based platforms such as WordPress, Drupal, Vimeo, and SoundCloud
• Understanding and enthusiasm for new archival and digital humanities technology such as OHMS: Oral History Metadata Synchronizer (training provided).
• Ability to lift, bend, and reach boxes or volumes weighing up to 40 lbs.
• Extremely organized, detail-oriented, ability to stay on-task in a complex environment

• Ability to work independently and ensure that work is accomplished in a timely and accurate manner


PREFERRED QUALIFICATIONS
• Experience with racial justice / anti-oppression dialogue
• Undergraduate degree in history, sociology, or related fields.
• Working knowledge of U.S. and Brooklyn history.

POSTING DATE
May 12, 2014

APPLICATION DEADLINE
May 30, 2014

About the Project:
Crossing Borders, Bridging Generations, an oral history project and public programming series, examines the history and experiences of mixed-heritage people and families, cultural hybridity, race, ethnicity, and identity in the historically diverse borough of Brooklyn.

Crossing Borders, Bridging Generations is a project of the Brooklyn Historical Society which builds upon BHS's oral history collections. Begun in 1973, the oral history collections contain interviews with more than 800 narrators and are available for listening in the Othmer Library.

Through sharing stories, we open up intergenerational conversations about preserving cultural heritage in a multicultural democracy.

http://cbbg.brooklynhistory.org/

About Brooklyn Historical Society:
Brooklyn Historical Society connects the past to the present and makes the vibrant history of Brooklyn tangible, relevant, and meaningful for today's diverse communities, and for generations to come.

Founded in 1863, Brooklyn Historical Society is a nationally recognized urban history center dedicated to preserving and encouraging the study of Brooklyn's extraordinary 400-year history. Located in Brooklyn Heights and housed in a magnificent landmark building designed by George Post and opened in 1881, today's BHS is a cultural hub for civic dialogue, thoughtful engagement and community outreach.

http://www.brooklynhistory.org/

Compensation:
Full time, temporary position to start as early as June 1, 2014 and ending September 30, 2014 with the possibility of extension. Salary is competitive and based on experience. Salary requirements should be specified in cover letter.

How to Apply:
Please send a cover letter, resume, and references to: apply@brooklynhistory.org. Subject line of the email should read: Oral History Processing Archivist Application [your last name]. Applications will be reviewed immediately. No phone calls please.

The Brooklyn Historical Society is dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion national origin, the presence of any mental, physical, or sensory disability, sexual orientation, or any other basis prohibited by federal or state law.

NYC Department of Records and Information Services - Archivist - Digitization Specialist

(May 10, 2014)

The Department of Records/Municipal Archives seeks a responsible individual to join its team helping to preserve the City's historical records in the Municipal Archives. Under general supervision, with wide latitude for the exercise of independent judgment or action, performs specialized archival work including appraising records for historical value (both on-site and in the field); arranging, describing, re-housing and/or reformatting archival material according to accepted standards; and conducting research in archival records and/or assisting the public in locating and using archival material. Develop and manage digitization projects for the Municipal Archives. This position will include supervision and training of subordinates. This position will include moving and lifting heavy over-size cartons and books within and between the Archives headquarters and off-site facilities.
Qualifications:
1. A master's degree from an accredited college in Library Science, Archival Science, American History, Political Science or a related area, plus two years of full-time experience in archival or library science, one year of which must have been in a supervisory capacity of incumbents performing at a professional level; or 2. Education and/or experience equivalent to "1" above. However, all candidates must have a master's degree from an accredited college and the one year of supervisory experience as described in "1" above.
Preferred Skills:
Experience working with digital archives, digital repositories and/or special collections. Experience with digitization projects, archival database management systems and website construction. Excellent organizational, communication and project management skills with a track record of planning and implementing large projects. Technical skills and knowledge including current metadata schemes and standards (EAD, MODS, METS, XML/XSL and other data structure standards) relevant to the archival control of digital collection materials. All candidates must be able to perform the physical tasks associated with the position.

To apply, please use the apply now button found on this link.

NYC Department of Records and Information Services - Director Muncipal Archives

(May 10, 2014)

The Department of Records is seeking a highly responsible individual to serve as Director of the Municipal Archives of the City of New York, one of the largest repositories of historical government records in North America. The Archives preserves and makes publicly available 221,000 cubic feet of historical material. Dating back to the 17th century, the collection comprises all types of material including manuscripts, photographs, ledgers, vital records, maps, architectural plans, moving images, sound recordings, and office records in both hard-copy and electronic formats. The Director will oversee and provide administrative direction in all areas of archives management including reference, conservation, photography, digital and microfilm re-formatting, MIS, off-site storage, accessioning, cataloging, development and public outreach. The Director will develop, oversee implementation and manage a document digitization/archival preservation plan for the Municipal Archives. The Director will prepare and submit grant proposals to secure funding that will support the agency mission of making the Municipal Archives holdings accessible to the public. The Director will advise and cooperate with the Departments executive staff in developing policies and plans for the Archives, will consult on personnel management, budget, security, and procurement, and will prepare and submit a variety of reports, including fiscal and narrative reports on Division productivity and activities. The Director will collaborate and cooperate with the Records Management, City Hall Library, Grants Unit, and Visitor Center divisions of the Department. The Director will represent the Archives at meetings both within and outside City government. The Director will be expected to organize and conduct meetings, workshops and other programs to advise staff, community groups and members of the public about the resources and services of the Municipal Arch ives. The Director will conduct research, report findings and will perform other related assignments. The position will include moving and lifting boxes, books, and objects.
Qualifications:
1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or 2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or 3. A fou r-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1"above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or 4. Education and/or experience equivalent to "1", "2" or "3" above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in "1", "2" or "3" above) at a rate of 30 semester credits f rom an accredited college for 6 months of experience up to a maximum of 3½ years.
Preferred Skills:
Candidates with knowledge of New York City history preferred. Three years of experience working with digital archives, digital repositories and/or special collections. Experience with digitization projects, archival database management systems and website construction. Excellent organizational, communication and project management skills with a track record of planning and implementing large projects. Technical skills and knowledge including current metadata schemes and standards (EAD, MODS, METS, XML/XSL and other data structure standards) relevant to the archival control of digital collection materials; long term storage planning and digital asset management systems. Knowledge of archival file format (PDFA & TIFF) Three or more years of grant writing experience. Three or more years of supervisory experience.

To apply, please use the apply now button found on this link.

Brooklyn Historical Society - Head of Reference and User Services

(May 8, 2014)

Head of Reference and User Services
The Head of Reference and User Services is responsible for supporting research at Brooklyn Historical Society for a diverse audience of users. He or she will manage in-person and on-line reference services that serve the general public, the Society’s staff, and visiting scholars; give instructional workshops for researchers; and direct the library’s post-secondary instruction program.

Brooklyn Historical Society is a world-renowned research library and archives, a museum and public programs venue, and an educational center that works with primary school students to graduate students conducting advanced academic research. Reference and user services at Brooklyn Historical Society reach a wide variety of audiences including house history researchers and genealogists; amateur and professional historians; writers and artists; students of many ages and backgrounds; and professional audiences such as reporters, policy researchers, and urban planners.

The Head of Reference and User Services reports to the Director of Library and Archives, serves as an advisor to the Director and other Senior Staff, and works in close collaboration with staff of other departments. The ideal candidate will show expertise in debates about information literacy and pedagogy; have teaching experience (in or out of the library and archives); and understand the diverse research practices of scholars of different fields, creative professionals, and the many professional and non-professional constituencies that draw on BHS’s resources.

Job Responsibilities:
• Manage public services of library and archives, including creating and implementing reading room policies, managing all undergraduate/graduate level instruction, collecting library and archives usage statistics, managing remote inquiries database, training all professional and support staff on reference and managing reference interns.
• Collaborate with Director of Library & Archives and other staff in planning and implementing goals, priorities, policies, and workflows for library and archives.
• Provide research assistance and reader services for patrons and BHS staff; answer reference requests onsite and remotely.
• Assist with grant-writing and fund-raising proposals; and sharing in the management of day-to-day operations of the Library.
• Educate BHS staff on library and archival resources as well as relevant outside sources.
• Work with the Head of Collection Management to establish effective cataloging and descriptive practices.
• Share in the management of day-to-day operations of the Library.
• Serve on the Library reference desk during the library’s open hours as needed, including one (1) Saturday per month.
• Other duties as assigned.

Required Qualifications:
• Masters in Library and Information Science.
• Additional academic study or graduate degree in history or other relevant disciplines.
• Substantial knowledge of U. S. history, with focus on Brooklyn or New York City history.
• Teaching or instruction experience in or out of library and archives
• Five (5) or more years of progressively responsible experience in a library, archive, and/or special collections
• Experience with managing reference services, including bibliographic instruction, in-person and on-line reference, and assessment of service quality.
• Demonstrated understanding of principles of archival arrangement and description, library cataloging systems, and metadata standards.
• Effective oral and written communication skills.
• Ability to work as both independently and as part of a team.
• Strong organization and time-management skills; attention to accuracy and detail is essential.
• Supervisory experience, including both professional staff and interns.
• Experience in care and handling of rare materials.
• Ability to lift, bend, and reach boxes or volumes weighing up to 40 lbs repeatedly, including handling these materials while standing on rolling ladders and stepstools.
• Ability to work in library stacks in cold temperatures (60-65 degrees Fahrenheit) for up to an eight-hour workday, five days a week.

Preferred Qualifications:
• Previous cataloging and/or archival processing and description experience, including an understanding of pragmatic and efficient processing procedures.
• Classroom teaching or other pedagogical experience.

Compensation:
Salary: Competitive and based on experience. Salary Requirements should be specified in cover letter. Position includes full health benefits and paid vacation.

How to Apply:
Please send a cover letter and resume to: apply@brooklynhistory.org. Subject line of the email should read: Head of Reference and User Services Application [your last name]. Applications will be reviewed immediately. No phone calls please.

Position Available June 1, 2014

Brooklyn Historical Society is an Equal Employment Opportunity employer.
The Brooklyn Historical Society is dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, the presence of any mental, physical, or sensory disability, sexual orientation, or any other basis prohibited by federal or state law.

Museum of the City of New York - Archival Technician

(May 3, 2014)

Archival Technician
Museum of the City of New York - Ephemera Collections

The Museum of the City of New York seeks a temporary, part-time Archival Technician for a 12-month National Endowment for the Humanities (NEH) grant funded position to work in conjunction with the project Illuminating New York City History through Material Culture: A Proposal to Process, Catalog, Digitize, and Rehouse the Ephemera Collections of the Museum of the City of New York. The Archival Technician will be responsible for working with the Museum’s Manuscripts and Reference Archivist, the designated Project Manager, to process over 6,500 objects in order to prepare them for digitization. Tasks include, but are not limited to creation of physical and administrative metadata, conducting condition assessments, re-housing, and providing support to interns working on the project. The Archival Technician will report directly to the Project Manager. As time allows, the Archival Technician may collaborate with the Project Manager to prepare articles and contribute to s ocial media about the project to disseminate the results.

Appropriate candidates will be recent graduates or students near completion of a Master’s program in Information and Library Science, with at least one year of significant, relevant internships working with archives or special collections at a cultural institution. Preferred skills and qualifications include previous experience working with ephemera objects; familiarity to CCO (Cataloging Cultural Objects) data content standard; knowledge or demonstrated interest in New York City history; experience working with collections management systems such as ARGUS, PastPerfect, or TMS; experience handling fragile objects; attention to detail; and a high level of organization.

The specific position term will be 20 hours per week for 50 weeks (1000 hours, total), to be completed within 12 months, at a rate of $15/hour. Start date: July 2014. The position does not include benefits.

To apply: Please send a cover letter and resume to Lindsay Turley, Manuscripts and Reference Archivist, via email at lturley@mcny.org.

Founded in 1923 as a private, non-profit corporation, the Museum connects the past, present, and future of New York City. It celebrates and interprets the city, educating the public about its distinctive character, especially its heritage of diversity, opportunity, and perpetual transformation. It serves the public through exhibitions, school and public programs, publications, and collections.

The Museum of the City of New York is an Equal Opportunity Employer.

Archivists Round Table of Metropolitan New York, Inc.

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