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Columbia University Libraries - Project Archivist, Ford Foundation International Fellowship Records Program

(February 27, 2015)



The Columbia University Rare Book and Manuscript Library is searching for an archivist to process the records of the Ford Foundation International Fellowships Program. The Ford Foundation International Fellowships Program was designed to promote social justice, community development, and access to education through providing advanced study opportunities to more than 4,300 social justice leaders from the world's most vulnerable populations. The program, which ran from 2001 through 2013, was the largest single project to be funded by the Ford Foundation since its inception in 1936. The records of the program include fellow files, administrative records of the Foundation's New York Secretariat, and records generated by 22 international partner offices in the
administration of the program.

This position is funded through September 30, 2016 with the possibility of extension. Reporting to the Head of Archives Processing, the Project Archivist will be responsible for the arrangement and description of approximately 450 linear feet of records, identification and referral of items for conservation treatment as necessary, and the preparation of EAD-encoded finding aids and other descriptive access tools. The Project Archivist will work closely with the Digital Assets Archivist on the appraisal, arrangement, and description of the Ford Foundation International Fellowships Program's born digital material. The Project Archivist will recruit students and coordinate their activities with the collection, assigning tasks, maintaining schedules, and monitoring the overall pace and direction of work. The Project Archivist will submit regular progress reports on processing statistics.

One of the world's leading research universities, Columbia provides outstanding opportunities to work and grow in a unique intellectual community. Set in the Morningside Heights academic village, Columbia also presents the unmatched dynamism, diversity and cultural richness of New York City. The University Libraries, grounded in collections of remarkable depth and breadth, are also building extensive electronic resources and services. The Libraries at Columbia are committed to collegiality, professionalism, innovation, and leadership.

Minimum Qualifications:
M.L.S. from an ALA-accredited library school or graduate degree in history or related discipline and experience arranging and describing archival collections (or the equivalent combination of education and experience); familiarity with the application of Greene and Meissner processing techniques; familiarity with DACS, EAD, MARC, LCSH, AACR2, and appropriate metadata standards and schema; familiarity with current best practices in arranging and describing born digital records; familiarity with automated library information management systems such as Endeavor/Voyager; knowledge of basic preservation and conservation standards for archival and manuscript collections; a demonstrated ability to communicate effectively, both orally and in writing; excellent organizational skills, accuracy, and attention to detail; ability to work independently and collaboratively in a production-oriented, team environment; ability to work quickly, efficiently, and meet project goals and deadlines.

Preferred Qualifications:
Experience arranging large, complex collections; supervisory experience.

Interested candidates should apply via the quicklink:

Columbia University is an Equal Opportunity/Affirmative Action employer.

Whitney Museum of American Art - Archives Manager

(February 27, 2015)

Archives Manager
Whitney Museum of American Art

The full-time Archives Manager manages and processes historical archive collections of the Museum and oversees records management of recent Museum records. The position also oversees all data related to archival collections and assists staff and researchers with archives research.

Other Responsibilities: Processes, describes, and manages Museum archival collections; works with Museum departments to comply with Museum’s Records Retention Policy and Schedules; manages new records accessions following records retention schedule, oversees transfer and retrieval of archive materials’ from offsite and onsite storage spaces; maintains inventories of archival boxes in storage and their physical arrangement in storage; updates the Archives Finding aid to reflect newly processed archives; manages and answers research and references requests for Archives from staff and external researchers; supervision of processing progress of Project Assistant Archivist and interns; front desk reference responsibilities as scheduled

Requirements: 4 years’ experience in archival management, processing, and description; MLIS degree (with art history or studio art experience preferred); fluency in archival standards, such as EAD and DACs; operating knowledge Access databases and of archival management systems, such as ArchiveSpace; knowledge of art history and contemporary American art; preservation awareness; understanding the function and processes of both libraries and archives; good communication skills.

Please send resume and cover letter to: The Museum offers a generous benefit package.

The Whitney Museum of American Art is an Equal Opportunity Employer. The Museum does not discriminate because of age, sex, religion, race, color, creed, national origin, alienage or citizenship, disability, marital status, partnership status, veteran status, gender (including gender identity), sexual orientation, or any other factor prohibited by law. The Museum hires and promotes individuals solely on the basis of their qualifications for the job to be filled. The Museum encourages all qualified candidates to apply for vacant positions at all levels. This description shall not be construed as a contract of any sort for a specific period of employment.

NYC Department of Environmental Protection - Archives Processing Intern

(February 27, 2015)

Repository Description:
The DEP Archives is responsible for collecting and preserving historical records documenting the activities of the Department of Environmental Protection and its predecessor agencies. Amongst its most important records are those that document the development and operation of New York City’s immense water supply and distribution system. Not only are these records historically important to engineering, science, and New York City, but they are also critical to the continuing operation of our city’s water supply system. This is a great opportunity to work with vitally important archival records and to gain real-world knowledge of managing records that support local government.

Position Description:
The selected candidate will work with the Records and Archives Management team to inventory archival collections (drawings, photography, publications, and/or textual records) related to the planning and construction of the New York City water supply. Projects will focus on improving access to collection records that are in high demand for research to support agency projects. Other responsibilities may include digitizing/copying collections, assisting with projects to support digital collections, and conducting research in support of user requests.

Student must currently be enrolled at a college/university at the graduate level pursuing a degree in library science, archival studies, history, or a related field. Student must have at least a 2.5GPA (on a 4.0 scale). Projects may entail standing for long periods of time and lifting and moving boxes of records.

Preferred Skills:
Interest in local history, government or engineering. Strong written and verbal communication skills, excellent organizational and planning skills, detail-oriented, self-motivated and able to work well following a written project plan with minimal supervision. Proficient in full Microsoft Office suite of applications, particularly Excel.

Interns will be paid $14.30 an hour; the position requires a full-time commitment (Monday-Friday, 9am-5pm). Internships are 10 weeks and run from June 1 through August 7, 2015; interns must be able to commit for the full duration of the internship.

Work location:
The Archives is located on the east side of midtown Manhattan.

To apply:
In order to be eligible you must apply through the New York City website: . Search for internship listings “2015-1478” or “2015-1479”. Please include cover letter and resume. Applicants who do not include cover letter clearly stating their qualifications and why they are interested in position will not be considered. The deadline for submissions is Friday, April 3, 2015 at 5pm. If you have questions please contact .

For more information about NYC Environmental Protection please visit our website at . You can also find us on Facebook and Flickr .

NYC Department of Environmental Protection - Archives Digitization Intern

(February 27, 2015)

Repository Description:
The DEP Archives is responsible for collecting and preserving historical records documenting the activities of the Department of Environmental Protection and its predecessor agencies. Amongst its most important records are those that document the development and operation of New York City’s immense water supply and distribution system. Not only are these records historically important to engineering, science, and New York City, but they are also critical to the continuing operation of our city’s water supply system. This is a great opportunity to work with vitally important archival records and to gain real-world knowledge of managing records that support local government.

Position Description:
The selected candidate will work with the Records and Archives Management team to digitize archival photographs and engineering drawings related to the planning and construction the New York City water supply. Tasks will focus on scanning, metadata creation, and quality control. Other responsibilities may include conducting research in support in support of user requests.

Student must currently be enrolled at a college/university at the graduate level pursuing a degree in library science, archival studies, history, or a related field. Student must have at least a 2.5GPA (on a 4.0 scale). Projects may entail standing for long periods of time and lifting and moving boxes of records.

Preferred Skills:
Interest in local history, government or engineering. Strong written and verbal communication skills, excellent organizational and planning skills, detail-oriented, self-motivated and able to work well following a written project plan with minimal supervision. Proficient in full Microsoft Office suite of applications, particularly Excel. For digitization projects previous experience working with a digital asset management system, Adobe Photoshop and Acrobat, applying metadata, or digitizing collections a plus.

Interns will be paid $14.30 an hour; the position requires a full-time commitment (Monday-Friday, 9am-5pm). Internships are 10 weeks and run from June 1 through August 7, 2015; interns must be able to commit for the full duration of the internship.

Work location:
The Archives is located on the east side of midtown Manhattan.

To apply:
In order to be eligible you must apply through the New York City website: . Search for internship listing “2015-1480”. Please include cover letter and resume. Applicants who do not include cover letter clearly stating their qualifications and why they are interested in position will not be considered. The deadline for submissions is Friday, April 3, 2015 at 5pm. If you have questions please contact .

For more information about NYC Environmental Protection please visit our website at . You can also find us on Facebook and Flickr .

Center for Jewish History - Processing Archivist

(February 25, 2015)

Processing Archivist

The Center for Jewish History seeks a full-time Processing Archivist for a term ending September 30, 2016 with the possibility of extension. Reporting directly to the Archival Services Manager, the Processing Archivist will participate in the activities of the Archival Services department. The successful applicant will join a dynamic team of forward-thinking and professionally engaged Center archivists who, in addition to processing, also provide support for digitization projects and other access-oriented services for the archival collections held by the five partner institutions of the Center.

Responsibilities include:

Arranging and describing personal papers and institutional records, including born-digital materials, in accordance with contemporary professional standards, vocabularies, and practices (e.g. DACS, AAT, MPLP) as well as local guidelines for processing
Rehousing collection materials and addressing preservation concerns as needed
Encoding EAD finding aids using oXygen XML Editor
Utilizing social media and Wikipedia to raise public awareness of newly processed collections
Contributing to departmental documentation on processing, encoding, and digital preservation
Undertaking special projects as assigned
Engaging in professional activities both internally at CJH and externally in the broader professional landscape

Required Qualifications:

Master’s degree from a library, information science, or public history program with a concentration in archives management
Minimum of 1 year experience with efficient processing procedures
Knowledge of archival theory, practice, and standards (especially DACS and EAD)
Experience with or coursework in digital media and born-digital files in archival collections
Strong reading knowledge of German
Strong awareness of information technologies appropriate to archives
High capacity for creative problem-solving
Adept at prioritizing work and meeting multiple deadlines
Willingness and ability to research and apply new technologies, in particular for born-digital materials
High capacity for creative problem-solving
Adept at prioritizing work and meeting multiple deadlines
Ability to work flexibly, independently and collaboratively in a complex organizational environment comprised of diverse constituencies
Capacity to communicate effectively, both verbally and in writing

Preferred Qualifications:

Reading knowledge of Yiddish, Hebrew, or other Central or Eastern European languages
Familiarity with 20th-century Jewish history
Experience with or coursework in digital media and born-digital files in archival collections
Willingness and ability to research and apply new technologies, in particular for born-digital materials

Review of applications will begin immediately. Applications will be accepted until the position is filled. Send cover letter, resume, three sample finding aids, and three references to Kevin Schlottmann, Archival Services Manager, at kschlottmann(at)

The Murie Center - Contract Archivist

(February 24, 2015)

Contract Archivist
The Murie Center, Moose, WY
Deadline: March 8, 2015

The Murie Center seeks a qualified archivist to work on an important historical collection at our small conservation nonprofit whose mission is: Bringing people together to inspire action that preserves nature.

The preferred contract is for 7 months starting on or around April 15, 2015 and ending on or around November 15, 2015, with potential to continue seasonally in subsequent years. Compensation for the 2015 season will be based on qualifications. Housing is possible on-site at the rustic Murie Ranch, a national historic landmark, in Grand Teton National Park, Moose, Wyoming.

The archivist will be responsible for all aspects of archives management, including appraising, accessioning, processing, arrangement and description, reference, and outreach.

Required Qualifications:
• Master's degree with concentration in archives/history.
• Minimum of three years’ experience in archives.
• Thorough understanding of digital preservation issues and archival description.
• Knowledge of archival preservation practices.
• Knowledge of copyright law and issues pertaining to digitization and use of manuscript and photograph collections.
• Knowledge of digitization best-practices and metadata management.
• Excellent written and oral communication skills; ability to present and share ideas clearly and effectively.
• Intermediate to advanced skills in Past Perfect, and Microsoft Office products.

Major Duties and Responsibilities:
• Handling all requests for information and materials related to historical research.
• Maintaining the collections and making materials available for research.
• Indexing, processing and cataloging materials.
• Accepting, receiving and documenting all gifts, and donations of archival materials.
• Assisting Murie Center staff with historical research and materials needed for exhibits, programs, publications, etc.
• Supervising of a potential paid intern.
• Assisting with and/or organizing and implementing programs and exhibitions pertaining to the history of the Muries and the conservation movement.
• Researching and writing grants for the Archives.

To apply for the position, please submit a cover letter expressing your interest along with a current résumé to: When submitting your application, note “Contract Archivist” in the subject heading of your email. Applications are due by March 8, 2015

For more information on The Murie Center, go to:

Helen Frankenthaler Foundation - Archivist

(February 23, 2015)

Helen Frankenthaler and the Helen Frankenthaler Foundation:
Helen Frankenthaler (1928-2011), whose career spanned six decades, has long been recognized as one of the great American artists of the twentieth century. She was eminent among the second generation of postwar American abstract painters and is widely credited for playing a pivotal role in the transition from Abstract Expressionism to Color Field painting. Her work is represented in museum collections worldwide and has been the subject of numerous national and international exhibitions and substantial publications. The New York City-based Helen Frankenthaler Foundation, established and endowed by the artist during her lifetime and newly active following the closing of her estate, is dedicated to promoting greater public interest in and understanding of the visual arts. For more information, visit:
The archives comprise the personal papers and business records of Helen Frankenthaler, including correspondence, documents, exhibition files, gallery records, datebooks, photographs in numerous formats, sound and moving image materials, digital records, printed ephemera and some published works.

Position Description:
The Foundation’s archives program is in the early stages of being established; this is a new position. Reporting to the Executive Director, the Archivist will have the opportunity to participate in the hiring and supervision of additional staff and the move of the collection into a new facility, and will have direct responsibility for the full spectrum of processing, including arrangement, description and rehousing. Responsibilities will eventually include reference services to researchers, the management of digitization, and support for the catalogue raisonné team.

The ideal candidate will possess the following:
➢ Masters degree in Library Science or related field, with concentration in archives management;
➢ 6 to 8 years of experience as an Archivist, including substantial experience in the processing of archival collections;
➢ Knowledge of 20th and 21st century art and experience with artists’ archives;
➢ Knowledge of the prevailing standards and best practices of the archives profession, including EAD, DACS and relevant guidelines pertaining to access, preservation and security;
➢ Experience with digitization projects;
➢ Proficiency in Microsoft Office suite and Mac computers;
➢ Excellent written and oral communication skills;
➢ Active participation in the archives profession;
➢ Ability to work both independently and in a team environment;
➢ Ability to lift cartons weighing up to 40 pounds.

Compensation and benefits:
Competitive salary and excellent benefits.
Application process:
Send cover letter and resume to No phone calls, please. Application deadline: March 9, 2015. Appointment is anticipated around May 4, 2015.

The Willem de Kooning Foundation - Digital Assets Manager

(February 18, 2015)

Job description:
The Willem de Kooning Foundation is seeking a highly organized, discreet, and detail-oriented individual to fill the position of Digital Assets Manager. The position will direct the processing of all digital assets—comprised of images of Willem de Kooning, his studio and artworks, as well as other archival materials—within the Foundation’s existing specialized systems. The position will also work with the Foundation’s research and archives staff on digitization projects, facilitate access to digital materials, and manage image rights. Specific responsibilities include:

• direct acquisition, description, organization, and migration of born-digital and converted
digital assets.
• maintain the digital asset infrastructure and codify related standards and protocols.
• develop the Foundation’s digital asset management system.
• develop and manage metadata tools, standardization solutions, and controlled vocabularies to ensure accuracy and consistency.
• ensure the long-term storage of the Foundation’s digital assets, monitor system hardware, and administer digital asset software including license contracts, upgrades, etc.
• plan and direct digitization projects and perform ad-hoc digitization as required.
• respond to rights and reproductions requests.
• review publication layouts to ensure works by de Kooning are reproduced accurately and in accordance with the Foundation’s terms of use.
• work with institutions and scholars on image requests for upcoming publications.
• procure images of works of art from outside sources and manage related rights and license agreements.
• oversee new photography of works in the Foundation’s collection as necessary, and monitor color-correctness.
• manage the growth of the Foundation’s website, including the addition of new components and images.

Job requirements:
Master’s Degree in library and information science, archives management, museum studies, art history or a related field, or equivalent combination of education and experience; five or more years of practical experience in a museum, archive, library, or other institution demonstrating expertise in the tasks listed above; experience managing large-scale projects and organizing extensive collections of information; thorough knowledge of field-wide metadata standards; strong understanding of digital file processing (capture, formats and codecs, color profiling, file conversion, dissemination, etc.); proven expertise with digital asset management systems, Filemaker Pro, and Adobe Photoshop suite.

The winning candidate must demonstrate: an aptitude for complex analytical work with strong attention to detail; an ability to work collaboratively in a team-oriented environment; ability to communicate effectively on technology issues with technical and non-technical staff; strong writing and proofreading skills; fastidious work habits; self-starter with the ability to take direction; strong visual acuity as it relates to color-correctness.

Candidates may submit their resume, cover letter, writing sample, and three references to

Seaman's Church Institute - Record Management Consultant

(February 12, 2015)

Founded in 1834 the Seamen’s Church Institute functions as the largest, most comprehensive mariners’ service agency in North America.

Seamen’s Church Institute is looking for an experienced consultant/freelancer to assist our staff in creating, deploying and updating all records using SharePoint.

• The successful candidate will have a proven track record in the SharePoint platform
• Assist in planning and implementation of migrating institutional electronic records to SharePoint
• Guide team members in applying technology strategies to define requirements and develop solutions
• Provide intranet site training
• Assist with Technology and design issues
• Collaborate with team members to define, create, develop, and deliver a product to share internal records within the organization

Work will take place primarily on-site at Seamen’s Church Institute offices at 50 Broadway, NY, NY.

Apply: Please send resume, cover letter and salary information via email to - or call 973-204-2774.

Joan Mitchell Foundation - Archives Assistant

(February 7, 2015)

Position Description:
The Joan Mitchell Foundation is seeking candidates for an Archives Assistant position. The Archives Assistant will help further the mission and objectives of the Archives through support of daily operations, assisting the Archivist with a wide range of short and long-term projects. The Archives is located in the Foundation’s newly opened Education & Research Center in Manhattan.

Joan Mitchell Foundation Archives overview:
The mission of the Joan Mitchell Foundation Archives is to collect, organize, and preserve primary and secondary source materials related to Joan Mitchell and her work, and to make its collections available to researchers. In addition, the Archives aims to promote an informed and enduring appreciation of Mitchell’s life and work through research support, educational publications, exhibitions, the Foundation’s website, public programming and other avenues as appropriate.

Responsibilities and related tasks will include, but are not limited to the following:
• Respond to reference queries, both in person and remotely
• Supervise researchers on-site; maintain calendar for research visits
• Scan and/or photograph materials as necessary
• Maintain and update systems for tracking materials as they enter the Archives; document and track exhibition loans
• Assist with cataloging of photo assets in collections management database
• Field copyright permission requests for images of Mitchell’s work; in collaboration with the Archivist, manage license agreement, approval, review and color correction processes
• Maintain and regularly update exhibition and bibliographical lists; ensure that Foundation’s website content is accurate and current
• In collaboration with the Archivist, produce educational materials about Mitchell and her work
• In collaboration with the Archivist, arrange and describe archival materials in all formats in accordance with professional standards and best practices
• Survey existing storage conditions and re-house archival materials when necessary
• Assist with planning and research related to exhibitions, as appropriate
• Purchase materials and supplies as needed

The ideal candidate will possess the following qualifications and characteristics:
• Master’s degree in Library and Information Science, Museum Studies or a related
field; current students will be considered
• Working knowledge of professional standards and best practices for archives
• Experience in the physical handling of delicate materials
• Knowledge of 20th Century art
• At least three years’ experience in a professional setting
• A thorough and detail-oriented approach to all tasks
• Discretion, tact, pleasant demeanor and professional work style
• Excellent written and oral communication skills

How to apply:
Please send a cover letter and resumé by email to though Friday, February 27th. PLEASE INDICATE “ARCHIVES ASSISTANT” IN THE SUBJECT LINE OF YOUR EMAIL. Applications will be reviewed on a rolling basis. No telephone calls or visits please.

Schenectady Country Historical Society - Librarian/Archivist

(February 7, 2015)


The Schenectady County Historical Society is seeking an enthusiastic individual with a strong interest in local and public history and a commitment to public service for the position of Librarian/Archivist. In addition, the successful candidate will have the ability to establish and maintain effective working relationships with Society staff, Board of Trustees, Board Committees, volunteers, donors, and the general public.

The Society’s Grems-Doolittle Library specializes in local history and genealogy. The Library collects these materials in a variety of formats and makes them available for use by the public in person and through remote access.

Candidates should have a Master’s degree in information science or its equivalent from a program accredited by the American Library Association (required). Archives concentration or coursework is preferred.

Benefits include health insurance and employer contributions to a 403b retirement plan. Salary is commensurate with experience.


• Overseeing the selection, acquisition, appraisal, accessioning, processing, preservation, arrangement, description, and cataloging of library and archival materials.
• Planning, conducting, and evaluating public programs
• Providing reference and research assistance to diverse users
• Promoting library collections and programming via public relations and marketing activities
• Designing and creating content for the Society website, social media outlets, and library blog
• Developing and updating library policies
• Managing library budget and library statistics
• Training and supervising library volunteers
• Developing donor contacts
• Overseeing the Society’s archives and records management program

Required Education and Experience

• Master’s degree in librarianship (MLS/MLIS/MSIS) from an ALA-accredited program
• Strong command of archival theory and best practices including EAD, MARC, DACS
• At least two years of professional level experience in a special collections or archives environment
• Demonstrated ability to work collaboratively with colleagues, and serve customers in a diverse environment
• Excellent customer service skills
• Excellent oral and written communication skills
• Excellent research and reference service skills
• Excellent organizational and time management skills
• Proficiency with Microsoft Office suite
• Proficiency with web design and social media tools

Preferred Experience

• Supervisory/management experience
• Grant writing experience
• Experience with PastPerfect software

Cover letter, resume, writing sample, and three references should be submitted by March 5, 2015 to:
Schenectady County Historical Society
32 Washington Avenue, Schenectady, NY 12305

Winthrop Group Inc. - Processing Archivist

(February 2, 2015)


The Winthrop Group’s Information & Archival Services Division, Inc. is seeking a qualified candidate for a Processing Archivist position in New York City. The position offers an opportunity to participate in initial development of archives collections for a corporate client. The professional will need to demonstrate efficient processing and cataloging capabilities.

Under the general supervision of a Winthrop Archivist, the professional in this new position will:
1. PROCESS selected records for the purpose of accomplishing accessibility and enabling use of both the information and knowledge contained in these resources.
2. ADD to an existing classification systems utilizing defined vocabularies associated with the archival assets of a major consulting services company.
3. CATALOG the records and CREATE finding aids that support the discovery, retrieval and use of the documentary materials.
4. HELP IDENTIFY materials that may be particularly appropriate for digitization.
5. APPLY professional methods and insights to ensure quality results that will support the retrieval needs of our client’s diverse information and knowledge users.
6. PARTICIPATE as an active member of a team-based initiative.

Requirements: MLS or MA in history with archival management certificate and/or experience in processing and cataloging archival records; experience working with various documentary resources; familiarity with basic preservation techniques; some exposure to organizational records; ability to lift, bend, and reach boxes or volumes weighing up to 35-40 lbs.
Familiarity with organizational records desirable. Ability to interface well and cooperatively with colleagues necessary. Skilled knowledge of Microsoft Excel, Microsoft Access, and Alfresco helpful.

The Processing Archivist will work in a storage environment in Manhattan. The individual must be comfortable working alone when necessary.
No travel anticipated.

This is a contract position that will extend to December 19, 2015. Potential for an extension.

E-mail brief cover letter, resume, and the names, titles, and contact information for three references to:

Eunice Liu
Lead Archivist
Email address:
The Winthrop Group, Inc.

Seeley G. Mudd Manuscript Library, Princeton University - Summer Fellowship

(January 30, 2015)

Summer Fellowship Available, Seeley G. Mudd Manuscript Library, Princeton University

The Mudd Manuscript Library, a unit of Princeton University Library's Department of Rare Books and Special Collections, offers the John Foster and Janet Avery Dulles Archival Fellowship for one graduate student each year. This fellowship provides a summer of work experience for a graduate student interested in pursuing an archival career.

The 2015 Fellow will focus primarily on technical services but will also gain experience in public services. Under the guidance of the Digital Archivist and Public Policy Papers Archivist, the Fellow will conduct a survey of digital media held within the University Archives and Public Policy Papers. The Fellow will then process select born-digital collections in accordance with the Library’s priorities and the Fellow’s interests. Additionally, the Fellow will participate in the reference rotation and conduct research for an upcoming exhibition on the Princeton Triangle Club. As time allows, the Fellow will assist with projects to enhance existing description in finding aids and curate a small exhibition on the 60th anniversary of the atomic bombings of Japan. Previous fellows and their work are listed here.

The Mudd Library is a state-of-the-art repository housing the Princeton University Archives and a highly regarded collection of 20th-century public policy papers. The more than 35,000 linear feet of archival and manuscript material are widely used by local, national, and international researchers. More than 2,000 visitors use Mudd Library's reading room each year, and its staff field some 2,000 electronic, mail, and telephone inquiries annually. A progressive processing program, the use of new technologies, and an emphasis on access and public service have ensured that Mudd Library's collections are ever more accessible.

The ten- to twelve-week fellowship program, which may be started as early as May, provides a stipend of $775 per week. In addition, travel, registration, and hotel costs to the Society of American Archivists’ annual meeting in August will be reimbursed.

Requirements: Successful completion of at least twelve graduate semester hours (or the equivalent) applied toward an advanced degree in archives, library or information management, American history, American studies, or museum studies; demonstrated interest in the archival profession; and good organizational and communication skills. At least twelve undergraduate semester hours (or the equivalent) in American history is preferred. The Library highly encourages applicants from under-represented communities to apply.

To apply: Applicants should submit a cover letter, resume, and two letters of recommendation to: Applications must be received by Monday, March 9, 2015. Skype interviews will be conducted with the top candidates, and the successful candidate will be notified in late March.

Please note: University housing will not be available to the successful candidate. Interested applicants should consider their housing options carefully and may wish to consult the online campus bulletin board for more information on this topic.

Library of Congress - Folklife Specialist (Digital Asset Management)

(January 25, 2015)

Job Title: Folklife Specialist (Digital Assets Management)
Department:Legislative Branch
Agency:Library of Congress
Job Announcement Number:140259

$63,722.00 to $82,840.00 / Per Year

Thursday, January 22, 2015 to Thursday, February 12, 2015


Open - Permanent


1 vacancy in the following location:
Washington DC, DC View Map

Anyone may apply - By law, employment at most U.S. Government agencies, including the Library of Congress, is limited to U.S. citizens. However, non-citizens may be hired, provided that other legal requirements are met and the Library determines there are no qualified U.S. citizens available for the position.

Not Applicable


About the Agency
The position serves as the Folklife Specialist (Digital Assets Management) and is located in the American Folklife Center (AFC) within Library Services and reports directly to the Head, Archive of Folk Culture. The purpose of this position is to oversee the administration of American Folklife Center's digital asset management program, including developing and managing born-digital and reformatted collection processing workflows.

The position description number for this position is 319710.

The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area. The incumbent of this position will work a flextime work schedule.

This is a non-supervisory, bargaining unit position.

Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement.



The Folklife Specialist (Digital Assets Management) oversees the administration of the American Folklife Center's digital asset management program, including developing and managing born-digital and reformatted collection processing workflows. The digital assets manager provides increasing leadership and coordination for a range of digital initiatives to advance American Folklife Center's preservation and access goals.

Works with archives and research staff to use technology to track and mange AFC collections. Oversees the maintenance of archival databases and other electronic resources used for tracking and indexing collection materials online or through other media.

Manage the care and handling of born-digital and analog collection materials to digitized for the AFC as appropriate, including the chain of custody. Evaluates AFC digital storage systems on a consistent basis and makes recommendations for improvements as needed.

Keeps current on major issues in information research and dissemination. Stays abreast of trends in the field of digital archival management and Library of Congress digital asset management standards and systems

Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.
(Input appropriate KSAs.)

No additional requirements to those listed above.

The Library of Congress evaluates applicants through an applicant questionnaire and a structured interview. Applicants may also be screened for some jobs through licensing, certification, and/or education requirements, a narrative/application review, and/or a preliminary telephone interview. The knowledge, skills, and abilities (KSAs) that are marked with a double asterisk (**) in the vacancy announcement and the applicant questionnaire are considered the most critical for a position. To be considered for final selection, applicants must demonstrate fully acceptable experience in these designated KSAs in the narrative/application review, preliminary telephone and/or full structured interview. The various assessment tools listed above are designed to verify or explore applicants' experience, knowledge, and training directly related to the job in order to identify the best qualified applicants for selection.
To preview questions please click here

You can review our benefits at:


Although it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid the minimum step of the grade.

The Library of Congress is an equal opportunity employer. Women, minorities, and persons with disabilities who meet eligibility requirements are strongly encouraged to apply.

Applicants must submit a complete application package that is received by the closing date of this announcement.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be determined on a case-by-case basis.

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Private Theater Archives - Part-Time Archivist/Theater Historian

(January 23, 2015)

Archivist/Theater Historian for Private Theater Archive

Archivist/theater historian needed to catalog and preserve the private archive of a theater scholar. Ideal candidate is knowledgeable in theater history and has archiving/records management skills and experience with digitization practices and archival management software.

This is a part-time position.

Please e-mail cover letter, resume, and references to

Wildlife Conservation Society Archives - Internship

(January 17, 2015)

Title: Archives Processing Intern

Supervisor: Library and Archives Director
Start Date: February 2015
End Date: May 2015

Schedule: Minimum commitment of 104 hours, between Monday and Friday, 9:00am – 5:00pm


Under the guidance of the WCS Processing Archivist, the Archives Processing Intern will gain experience in various components of archival processing and description. While WCS Archives internships are unpaid, we are happy to work with academic institutions so that students can get academic credit for their internship. Interns should be able to commit at least 104 hours to the internship and must schedule their hours Monday through Friday, 9-5.


Experience to be gained includes but is not limited to:

- survey, arrange, and describe an archival collection
- enter data into an archival management system
- create an EAD finding aid
- document their work with one or more posts for Wild Things, the WCS Archives Blog


- enrollment in or recent completion of a graduate program (within the last 6 months) in library science, museum studies, or a related field
- experience with archival collections is preferred

Location: Bronx Zoo

Application Instructions

Interested individuals should submit a resume and a statement of interest describing what you hope to bring to the internship and gain from the experience. Please email your cover letter and resume to:; specify “Archives Processing Intern, Spring 2015” in the subject of your email.

Applications will be considered as they come in until February 9th, 2015.


American Jewish Joint Distribution Committee - Internship Indexing

(January 17, 2015)

Spring 2015 -- Experiential Education opportunity at the American Jewish Joint Distribution Committee (JDC).

JDC is the world’s leading Jewish humanitarian assistance organization. Since 1914, JDC has exemplified that all Jews are responsible for one another and for improving the well-being of vulnerable people around the world.

Today, JDC works in more than 70 countries and in Israel to alleviate hunger and hardship, rescue Jews in danger, create lasting connections to Jewish life, and provide immediate relief and long-term development support for victims of natural and man-made disasters

Indexing Opportunity

The JDC Names Index is an indispensable resource tool for genealogists, personal historians, and scholarly researchers alike. Over 500,000 names have been indexed from historic documents and client lists of those who received JDC aid, financial or otherwise. Currently indexed material includes lists of people helped from 1914 to 1974. The JDC is seeking Experiential Education Project participants to assist in indexing important historic lists for publication in our database. This is perfect for those with an interest in Jewish or general history, genealogy, the non-profit sector, library science or archival work.

Responsibilities include:

• Researching new documents to be indexed
• Cataloguing names directly into database
• Administering quality control


General computer skills and high attention to detail are required. An interest in history and genealogy are highly recommended.

The opportunity is unpaid. To apply, please send a cover letter and resume to

American Jewish Joint Distribution Committee - Internship Audio Visual

(January 17, 2015)

Spring 2015 - Experiential Education opportunity at the American Jewish Joint Distribution Committee (JDC).

JDC is the world’s leading Jewish humanitarian assistance organization. Since 1914, JDC has exemplified that all Jews are responsible for one another and for improving the well-being of vulnerable people around the world.

Today, JDC works in more than 70 countries and in Israel to alleviate hunger and hardship, rescue Jews in danger, create lasting connections to Jewish life, and provide immediate relief and long-term development support for victims of natural and man-made disasters.

Audio-Visual Media Collections Opportunity

The JDC Archives comprise one of the most comprehensive and significant records of modern Jewish history in the world. We eagerly look forward to working with a MIAP intern on projects to preserve, reformat, and provide access our historic film and video collections. These collections contain over 1,000 films and videos depicting JDC's work, which range from early silent films in the Soviet Union, to many films from the World War II era and its aftermath, to more recent footage of JDC’s global humanitarian work in regions such as Eastern Europe, Africa and Latin America. There are over 1500 audio recordings, including oral histories and eyewitness accounts that testify to JDC's efforts to meet needs around the world at critical moments in Jewish and world history over the past century. The collection includes a variety of video formats and corresponding equipment to enable viewing.

Responsibilities include:

• Cataloging video collections and creating labels for video assets
• Aiding in the implementation of preservation and collections management plans
• Viewing programs to summarize content for the collection inventory and identify works worthy of digital transfer


Interest in archives and information science is recommended. Familiarity with databases required. Experience with processing of archival audio-visual materials is preferred, but not necessary. Concurrent coursework in Archives, Library Science, Museum Studies, or History.

The opportunity is unpaid. To apply, please send a cover letter and resume to

American Jewish Joint Distribution Committee -  Internship Photo Collection

(January 17, 2015)

Spring 2015 - Experiential Education opportunity at the American Jewish Joint Distribution Committee (JDC).

JDC is the world’s leading Jewish humanitarian assistance organization. Since 1914, JDC has exemplified that all Jews are responsible for one another and for improving the well-being of vulnerable people around the world.

Today, JDC works in more than 70 countries and in Israel to alleviate hunger and hardship, rescue Jews in danger, create lasting connections to Jewish life, and provide immediate relief and long-term development support for victims of natural and man-made disasters.

Photograph Collection Opportunity

The Photo Collection of the JDC Archives contains over 100,000 images. These photographs offer a rich historical overview of activities conducted by JDC for 10 decades in over 90 countries around the world. More than 60,000 photographs have already been digitally scanned. The Archives is seeking an Experiential Education Project participant to assist us with the cataloguing and preservation of the photograph collection. Geographical scope and range of topics in the photograph collection lets the participant to suggest areas that interest them.

Responsibilities include:

• Integrating new photographs into existing cataloguing system.
• Entering and copy-editing information into the Archives database.
• Researching online to enrich descriptive data for photographs.

Special project:

• Integrating unprocessed collection of photographs in our nearby offsite facility.


A familiarity with Word, Excel and database procedures is recommended. Library or archival training is preferred. Ideal candidate will have an interest in photography or pictorial history.

The opportunity is unpaid. To apply, please send a cover letter and resume to

The Metropolitan Museum of Art - Internship

(January 13, 2015)

Paid Summer 2015 Internship for Graduate Student - The Metropolitan Museum of Art Archives

Museum Archives holdings are primarily textual documents related to the Metropolitan's institutional history, collection, and past exhibitions, dating from 1870 through the twentieth century. The intern's responsibilities will include archival processing of Museum records, reference assistance to Museum staff and non-staff scholars, and historical research. The ideal candidate will be enrolled in a graduate program in library/information science or archives management. In addition to developing practical work skills through this departmental placement, the intern will participate in MuSe (Museum Seminars) and interact directly with the Museum's diverse audience by conducting a gallery talk based on their area of expertise.

The internship commences with MuSe (Museum Seminars), a series of curator talks in the galleries and presentations by executive staff that introduce interns to the curatorial, educational, and operational structure of the Museum. The seminars also include hands-on workshops and practice sessions to prepare interns to lead gallery talks and tours. Graduate interns attend mandatory full-day MuSe sessions for the first week of the program, and then each Monday throughout the rest of the summer.

This internship is open to individuals who are currently enrolled in a master's program or who have graduated from a master's program within one year of the application deadline. PhD candidates are not eligible to apply, but may be eligible for one of several Museum Fellowships.

Dates and Compensation
June 1–August 7, 2015
Full time: five days, thirty-five hours per week
Compensation: approximately $4,000 ($11.42/hour, less applicable taxes and deductions)

Application deadline: January 23, 2015, at 4:00 p.m.

For further information and to complete an online application visit

For further information regarding The Metropolitan Museum of Art Archives visit

Mary MacGill Jewelry - Internship

(January 8, 2015)

Mary MacGill is a Brooklyn Based artist and designer working in gold and semi-precious stones. Combining the fragility of wire with the strength of stone, MacGill’s work falls in the lineage of mentor Kazuko Oshima and sculptor Alexander Calder. Unlike a lot of modern jewelry, our pieces eschew the chemical and heat processes in favor of the handcrafted aesthetic of ancient jewelry making traditions.

This spring will be a crucial time for us to get reorganized, to network, and to build our inventory as we continue to expand. The internship will provide a dynamic experience in a startup environment. The intern will be expected to actively participate in many areas of the business: the making process, web design, sales, accounting, event planning, social media and PR. Being a part of a small and fairly new company is a unique and rewarding experienceundefinedyou will be able to see the growth day-to-day and month-to-month. We are a company of three people, so our intern will be an essential addition to the team and our growth as a brand.

January – April
2 days a week (days and hours flexible)

To apply, please send resume and cover letter to

The Shubert Organization, Inc. - Processing Archivist

(January 7, 2015)

Processing Archivist, The Shubert Archive

The Shubert Archive, a project of The Shubert Foundation, documents, collects, and preserves, the history of The Shubert Organization in its present and earlier configurations. With this purpose in mind, the Archive accumulates information and historical materials about the Shubert Brothers, the current Shubert Organization, Shubert productions, and all companies and theatres that have been owned and operated by Shubert since the company’s inception at the turn of the 20th century. A secondary focus is to support the study of Times Square and Broadway theatre history through the Archive’s collections.
The Processing Archivist will report to the Director and the Archivist and will assist the Archive staff in the smooth operation of the Archive. The ideal candidate will have a passion for theatre and a willingness to pitch in and be part of a team.

•Reconcile, consolidate, and fact check legacy inventories; create new inventories.
•In consultation with the Archive’s Director and Archivist, identify priority collections and record groups for processing, and work to address the backlog of unprocessed collections.
•Arrange and describe archival materials in all formats in accordance with professional standards and best practices.
•Applying standard archival theory and practice, use Cuadra Star archives software, as well as other software such as Microsoft Excel, to create collection guides and finding aids.
•For the Archive’s ongoing digitization project, manage the scanning of images and documents and apply appropriate descriptive, technical, and administrative metadata.
•Oversee the Archive’s submissions of finding aids to the Online Public Access (OPA) catalog by standardizing the finding aids, preparing them for inclusion, and auditing the content for quality control.
•Assist with collection maintenance and help manage physical space needs.
•Assist with the re-housing of collections following best practices for storage and preservation.
•Act as Assistant Editor on the Archive’s annual newsletter, The Passing Show, which is currently available both in print and online.
•Supervise and train clerical personnel to assist with collection processing, as needed.
•Perform other duties as required.

•MLS/MLIS from an ALA-accredited university with a concentration in Archives, or an equivalent degree such as an MA in Archives.
•A graduate degree in Theatre History and a strong interest in the performing arts would be an asset.
•Experience of at least one year in arranging and describing archival collections.
•Demonstrated understanding of accepted archival standards in regard to archival description, controlled terminologies, and metadata.
•Experience in all aspects of archival digitization practices and standards, including handling of archival materials and use of high-tech scanning equipment.
•Familiarity with archival management software; knowledge of Cuadra Star, the Shubert Archive’s database program, is a plus.
•Familiarity with Web publishing platforms.
•Knowledge of preservation issues relating to both traditional and digital materials.
•Physical ability to perform the duties of this position, including lifting and carrying of boxes weighing up to approximately 50 lbs.; climbing of stairs and ladders; and engaging in considerable standing, walking, stooping, bending, and lifting.
•Outstanding organizational and time-management skills; ability to prioritize tasks and meet deadlines.
•Capacity to work independently, as well as on a team.
•Top-notch oral and written communication skills, along with excellent editing skills.
•Attention to detail.

All candidates will be required to, at a point in the selection process, submit a finding aid and an additional writing sample of at least 1,000 words.
We offer a competitive salary and a superior benefits plan.

Please submit cover letters (which must indicate salary requirements) and resumes to:
The Shubert Organization, Inc.
Human Resources Department
234 W. 44th Street
New York, NY 10036
fax: (212) 944-4569

Solomon R. Guggenheim Foundation - Director, Library and Archives

(January 6, 2015)

The Solomon R. Guggenheim Foundation is seeking a Director, Library and Archives. The Director, Library and Archives will report to the Deputy Director, Chief Curator and is responsible for the administration, operation and maintenance of the library, archives, and records management.

Founded in 1937, the Solomon R. Guggenheim Foundation is dedicated to promoting the understanding and appreciation of art, primarily of the modern and contemporary periods, through exhibitions, education programs, research initiatives, and publications. The Guggenheim network that began in the 1970s when the Solomon R. Guggenheim Museum, New York, was joined by the Peggy Guggenheim Collection, Venice, has since expanded to include the Guggenheim Museum Bilbao (opened 1997) and the Guggenheim Abu Dhabi (currently in development). Looking to the future, the Guggenheim Foundation continues to forge international collaborations that take contemporary art, architecture, and design beyond the walls of the museum. More information about the foundation can be found at

Supervisory Responsibilities: This position manages department staff, including an Assistant Librarian and Associate Archivist; interns; temporary and grant employees; and volunteers.

Key Responsibilities:
- Provides vision, leadership, innovation, and long range planning for fundraising, facilities, archival and library practices, technology, preservation, security, maintenance, and outreach.
- Develop and maintain all aspects and daily operations of the library and archives department including the budget, policies and procedures, library catalog, archives and records database, research services, department’s web and social media content, and other day-to-day activities.
- Ensure the Museum’s library and archives collections are cataloged and processed using current industry standards and maintained in the appropriate environment with the maximum amount of accessibility.
- Manage digital records preservation program. Update, maintain, and monitor museum-wide records retention policy and schedules including compliance and annual destruction.
- Identify, propose, and draft narratives for grant opportunities through coordination and collaboration with Development. Manage funded grant projects.
- Provide essential leadership and guidance for team members to maximize productivity, set performance standards and evaluate performance, and implement professional development opportunities.
- Support the Museum’s mission through development of collections, collaboration with museum staff, and promotion of history through exhibitions and other activities. Keep abreast of Guggenheim programming through ongoing contact with Curatorial, Education, Exhibition, Conservation, and administrative staff.
- Participate in planning task force for a future collection center that will consolidate its staff and storage into one efficient, multi-use building with a dynamic public component. Envision, propose, and plan expanded role that the library and archives will have in public research, programming, and outreach.
- Other duties as assigned.

Qualifications and Requirements:
- 7+years’ experience as a Museum Librarian, Museum Archivist, or similar.
- MLIS with coursework in Art History or related.
- Demonstrated knowledge of research libraries, archives, and records management procedures including cataloging (MARC21), arranging and describing archives collections (EAD), managing digital repositories (OAIS), and records retention schedules.
- Experience with integrated library system (ILS), archives databases, open source software, and social media.
- Excellent oral and written communication skills, with demonstrated publication history.
- Excellent project management skills, ability and willingness to maintain a high level of accuracy and attention to detail.
- Ability to work on a wide variety of projects concurrently, with concern for the tasks assigned and the goals of the department.
- Knowledge of Museum purposes, organization and procedures.
- Knowledge of additional languages a plus.

The Guggenheim offers a competitive salary and excellent medical, dental, life, disability, and retirement plan coverage. Our staff also enjoys generous vacation, sick leave and personal days, access to a variety of cultural institutions, discounts to museum stores, and a stimulating and collegial work environment.

Qualified applicants please send your resume and cover letter, including salary expectations, to Indicate the job title "Director, Library and Archives" in the subject line.

The Solomon R. Guggenheim Foundation is an equal opportunity employer.

The American Folk Art Museum- Internship

(January 5, 2015)

The American Folk Art Museum (AFAM) is currently accepting applications for an archival intern for the Spring 2015 semester. The AFAM archives is currently undergoing a major processing and cataloging project as we prepare for the opening of our new Folk Art Annex and Study Center in 2015. Internships are unpaid, but we will happily work with graduate programs to arrange for academic credit. The intern should be able to commit to at least one full day a week, from approximately January through May 2015.

Projects will be varied, and may include, but are not limited to:
- Helping to prepare archival material to move to our new location
- Surveying collections (including creating preliminary inventories and processing plans)
- Processing and rehousing paper and photograph collections
- Creating accession and resource records in ArchivesSpace
- Writing finding aids

The archival internship is open to students currently enrolled in an ALA-accredited Master of Library Science program, preferably with a concentration in archival studies, and who have completed all introductory courses. Successful candidates will be knowledgeable of basic archival principles, are motivated and detail-oriented, are able to work both independently and in a team, and have basic research skills.

Please send resume, statement of purpose and contact information for one reference to Mimi Lester,

YIVO Institute for Jewish Research - Project Manager

(December 28, 2014)

Position Available: February 1, 2014
Department: Archives and Library
Schedule: Full Time
Reports to: Director of Digital Initiatives and Head of Library and Archives

The YIVO Institute for Jewish Research seeks a skilled, innovative, and knowledgeable professional with experience in project management and archival and library metadata practices for the position of Project Manager for the YIVO Vilna Project, a 7-year initiative to process, conserve, digitize, and make accessible archival materials and books (the Vilna Collections) in YIVO’s archives and library in New York and archival materials and books in Vilnius, Lithuania, where YIVO is carrying out a joint project with the National Library and Lithuanian Central State Archives.

Manages general daily operations of the YIVO Vilna Project (further: the Project), maintains its budget and documentation. Creates and supervises the workflow for Project-related personnel. Coordinates cooperation on the Project with the partner institutions in Lithuania, which will include (once-yearly) travel to Vilnius, Lithuania . Leads the work on customization and adaptation of Archon and Aleph information management platforms, and digitization for the needs of the Project, including training and hiring of personnel and purchase of necessary equipment.

ESSENTIAL FUNCTIONS (approximately 90%):
• Supervises the work and general operations on the YIVO Vilna Project;
• Creates and coordinates the processing plan and workflow for archivists, librarians, conservators and digitization technicians at the YIVO Archives and Library in New York;
• Coordinates schedules with and deliverables from institutions in Vilnius, Lithuania, and travels there to review the cataloging and digitization work carried out for the Project;
• Organizes work on customizing and adaptation of the collection management platforms (Archon/Archives Space, Aleph) for the Project;
• Oversees creation, management and storage for the Project’s digital assets, and cataloging of the Project collections;
• Coordinates hiring and training of personnel for the project, purchase and installation of digitization and other equipment, maintains Project’s budget and documentation.

• Assists the Director of Digital Initiatives with the preparation of grant proposals related to the Project;
• Participates in the design of a website to become a special portal to the Vilna Collections (Project-related assets at YIVO);

Education and training:
Master’s degree in Library Information Science from ALA-accredited institution with concentration on archives, and additional professional development.

Work experience:
• At least 5 years of full time professional work in a special library or archival setting processing large collections, and several years’ experience in supervising other employees’ work and collaboration within a major library or archives’ project.
• Minimum of 3 years of professional metadata creation in an academic or research institution;
• Experience of work with principles and details of authority control;
• Experience of work with collection management systems.

Skills and abilities:
• Demonstrated knowledge of MARC, DACS, METS, Dublin Core, EAD and other metadata formats and standards;
• Knowledge of discovery tools and related metadata practices in a library or archival context;
• Knowledge of XML and HTML, of digitization protocols, and principles of web design;
• Proficiency in MS Word suite;
• Excellent written and verbal communication skills.
TO APPLY: Please send a letter of application which addresses how you meet the basic qualifications for this position; résumé; and names, e-mail addresses, and telephone numbers of three references who can be contacted, to Roberta Newman, Director of Digital Initiatives,
YIVO is an Equal Employment Opportunity Employer.
The YIVO Institute for Jewish Research was founded in Vilna, Poland, in 1925, and relocated to New York City in 1940 with the mission to study the thousand-year history of Jewish life in Eastern Europe and Russia in all its aspects: language, history, religion, folkways and material culture. Today YIVO’s Archive and Library preserve the largest and most significant collection of materials on this subject in the world, and our mission remains the same. YIVO offers cultural events and programs throughout the year, including lectures, concerts, films, exhibitions and symposia. YIVO also offers adult education and Yiddish language programs, scholarly publications, research opportunities and fellowships.

NYC Department of Environmental Protection - Digital Collections Archivist

(December 19, 2014)

Digital Collections Archivist
The New York City Department of Environmental Protection is seeking candidates for the position of Digital Collections Archivist to join its Records and Archives Management unit. This newly created position will administer the recently acquired digital asset management system (Extensis Portfolio), direct digitization projects, acquire and describe born digital records, implement a strategy for preserving digital assets, and improve on ways to provide access to digital assets based on user needs. This position will monitor system hardware and storage needs and interface with the agency’s Information Technology group on behalf of the unit.

•Administer digital asset management system including service contracts, software upgrades, creating user accounts with variable security and access rights, etc.
•Develop, implement, and document workflows and procedures for the capture, storage, and delivery of digital assets and associated metadata
•Establish procedures and schedules to systematically receive born digital records from agency creators (starting with press office photography, capital construction photography, and serial reports/publications); lead efforts to locate and transfer high value born digital records from agency creators to archive.
•Import descriptive metadata into Extensis Portfolio from collection inventories
•Update collection inventories with technical digital metadata
•Plan and direct digitization projects and perform ad-hoc digitization as required
•Maintain and report metrics on digitization projects, born digital acquisitions and other significant information that demonstrates work progress and the merits of the unit’s digital program
•Collaborate on the development of metadata to enhance access to digital assets including controlled vocabularies
•Improve access to digital assets by observing and analyzing user trends and needs
•Investigate, propose, and implement a strategy to preserve digital assets
•plan for growth and replacement
•Develop, document, and provide training for digitization projects and for using Extensis Portfolio
•Fulfill agency obligation to Local Law 11 of 2003 which requires city agencies to transfer electronic copies of official publications to the Department of Records and Information Services
•Contribute to grant writing that supports digital projects
Oversee hardware and software needs such as support contracts and backups;
Minimum Qual Requirements
1. A master's degree from an accredited college in Library Science, Archival Science, American History, Political Science or a related area, plus two years of full-time experience in archival or library science, one year of which must have been in a supervisory capacity of incumbents performing at a professional level; or
2. Education and/or experience equivalent to "1" above. However, all candidates must have a master's degree from an accredited college and the one year of supervisory experience as described in "1" above.
Preferred Skills
•Aptitude for complex, analytical work with strong attention to detail
•Desire and ability to work in a collaborative team-oriented environment
•Ability to communicate effectively on technology issues with technical and non-technical staff
•Experience implementing and managing a digital asset management system and directing a digitization project
•Working knowledge of metadata and archival description standards DACS, EAD, MODS, METS, and Dublin Core
•Working knowledge of digital preservation standards such as PREMIS, OAIS, and TDR
•Familiarity with digital preservation, digital imaging, and digital forensics software and applications
•Strong command of archival theory and experience working in an archive, library, or museum
•Experience establishing and customizing open source software applications
•Experience working with relational databases
•Familiarity with archival description software applications such as Archivists’ Toolkit, ArchivesSpace, and/or Archon
•Proficiency with Adobe Photoshop
•Experience with a wide range of operating systems, storage systems, and file formats

To apply go to and search for “Digital Collections Archivist” or Job ID “178095”.

Work Location
420 East 38Th St., New York, NY
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

David Webb Archives - Internship

(December 18, 2014)

David Webb Archives Internship

Winter/Spring 2015

David Webb, an important American jewelry company founded in 1948, is looking for an archives intern possessing an interest in archival collections and decorative arts or jewelry. An attention to detail and good organizational skills are required.

The archive consists of over 40,000 drawings by David Webb, including client renderings, as well as company production records, and ephemera documenting David Webb in the fashion press and news.

This part-time internship is available to students enrolled in undergraduate or graduate archival or information studies programs or a decorative arts program, who wish to learn and gain professional experience in archive management.

This is an unpaid internship that can be used for course credit.

2 to 3 days/week,15 hours minimum. Hours and days are flexible.
Period of internship: to be discussed, but a minimum of 10 weeks is preferred.
Compensation: $100/week stipend

Responsibilities Include:
Creation of metadata
Assisting in implementing best practices and setting priorities for collection management, processing, and description
Maintenance of current magazine editorial and press

Skills required:
Organizational skills
In depth knowledge of processing visual material and creating finding aids
Computer proficiency: Excel, Microsoft Office Suite, scanning, creating databases etc.
Archival best practices
Strong problem-solving skills
Archive, Library or Museum experience is a plus

Your submission should include:
Cover letter, including start date
Resume in PDF format
Two references with contact information

Apply via e-mail to:
Dianne Batista

The Museum of the City of New York - Ephemera Cataloging Intern

(December 15, 2014)

The Museum of the City of New York seeks student interns to work in conjunction with a project to process, catalog, digitize, and rehouse the Ephemera Collections of the Museum of the City of New York. The interns will work alongside one part-time project employee and the Museum’s Assistant Director of Collections to process over 6,500 objects in order to prepare them for digitization. Tasks include, but are not limited to conducting condition assessments, recording dimensions and locations, and re-housing. Interns will be trained by the Project Manager, and have the opportunity to become familiar with the Cataloging Cultural Objects (CCO) data content standard, gain experience in object handling, and obtain first-hand knowledge of the steps involved in a large digitization process. Interns will also create complete catalog records with descriptive and physical metadata for those objects excluded from the digitization process that wi ll not be accessible to the public, but only internally, to Museum staff.

Appropriate candidates will be currently enrolled in Master’s program in Information and Library Science, with at least some coursework in archival studies. Preferred skills and qualifications include previous coursework working with cultural objects; familiarity to CCO data content standard; knowledge or demonstrated interest in New York City history; exposure to collections management systems such as ARGUS, PastPerfect, Museum Plus, or TMS; and experience handling fragile objects.

The Internship requires a minimum commitment of two full days a week (7 hours), scheduled during the Monday - Friday workweek for the duration of a semester; however, students with an interest in working with the Theater Collection may have the opportunity to structure those two days to include work with both collections. Internships are unpaid. Preference will be given to students completing the internship for course credit.

To apply: Please send a cover letter and resume to Lindsay Turley, Assistant Director of Collections, via email at .

Founded in 1923 as a private, non-profit corporation, the Museum connects the past, present, and future of New York City. It celebrates and interprets the city, educating the public about its distinctive character, especially its heritage of diversity, opportunity, and perpetual transformation. It serves the public through exhibitions, school and public programs, publications, and collections. The Museum of the City of New York is an Equal Opportunity Employer.

Brooklyn Historical Society - Internship

(December 13, 2014)

Brooklyn Historical Society seeks an Acquisitions Intern to assist with the creation of complete accession records for recent acquisitions; prepare incoming collections for Collection Committee review/approval; and prepare the deeds of gift for formal addition to the collection at Brooklyn Historical Society. This is an opportunity to engage in the early stages of archival management with incoming collections: to correspond with donors and consider intellectual property issues in a research environment prior to processing and access.

Candidates must have taken at least one course in archival concepts, or be enrolled in an archival course during their first semester of the internship to be eligible for the position.

The intern will be supervised by Julie May, Head of Collection Management. This is a Spring semester internship with the possibility of extension. A minimum of 2 days/week is required beginning as early as January 5, 2015.

Assist with the management of incoming collections from acquisition through processing including:
• Perform basic rehousing and minimal description or inventorying.
• Modify templated deeds of gifts, taking into consideration the specifics of individual collections and donor specifications.
• Complete the physical and electronic accession record with necessary documentation, collection inventory, and location designation.
• Manage incoming born-digital collections; transfer files to secure server.

Required Qualifications
• Significant coursework towards the completion of a Masters in Library and Information Science with a specialization in archival studies and completion of an archival description courses.
• Demonstrated understanding of archival collections and principles of arrangement and description.
• Effective oral and written communication skills; ability to work both independently and as part of a team.
• Strong organization and time-management skills; attention to accuracy and detail is essential
• Ability to bend, reach, and lift boxes or volumes weighing up to 40 lbs.

Preferred Qualifications
• Previous experience working with CMS and ILS systems; preferably Archivists’ Toolkit.
• Previous archival processing and description experience, including an understanding of pragmatic and efficient processing procedures.
• Previous experience or knowledge about intellectual property issues in primary and secondary resource collections.
• Knowledge or interest in Brooklyn history.

This is an unpaid internship that can be used for course credit, and includes a BHS staff ID, which grants free entrance to museums around New York City.

To Apply
Those enrolled in an ALA-accredited library program should post a cover letter and resume to The subject line of the email should read: Acquisitions Internship [last name]. Interviews will commence immediately. No phone calls please.

About Brooklyn Historical Society
Founded in 1863, Brooklyn Historical Society is a nationally-recognized urban history center dedicated to preserving and encouraging the study of Brooklyn's extraordinary and complex history. BHS is a vibrant museum, a world-renowned research library, a cutting-edge education center, and a hub for community dialogue. Located in a landmark 1881 building designed by architect George Browne Post, BHS welcomes both residents and visitors from around the world to learn about Brooklyn’s past, present, and future.

The Winthrop Group - Contract Archivist

(December 13, 2014)

The Winthrop Group has an immediate opening for a flexible, self-directed archivist to process a collection of corporate records. The position requires an individual who is a self-starter and comfortable working with little supervision, but also able to function well in a team environment. Position is full-time for one year with benefits. The work will take place in a storage environment.

Position Description
Responsibilities include processing archival records and detailed database entry. The project archivist will work cooperatively with other members of the Winthrop Group team and those on the staff of the client, as required, to complete the work.

• MLS or MA in history with archival management certificate and/or experience
• Minimum of three years of processing experience and a willingness to work with a large, complex collection
• Strong written and oral communication skills are essential
Knowledge of Microsoft Excel, Microsoft Access and Alfresco helpful.

Compensation based upon experience and qualifications.

Contact Information
Please submit a cover letter, resume, a brief sample finding aid and three references (including names, titles, postal and e-mail addresses, and telephone numbers) to: Sam Markham, The Winthrop Group, 226 West 37th Street, 17th Floor, New York, NY 10018.

Resumes and reference information will also be accepted by e-mail at Winthrop Group will not be responsible for any formatting alterations that may occur.

Review of resumes will begin immediately.

The Felix Gonzalez-Torres Foundation - Internship

(December 4, 2014)

The Felix Gonzalez-Torres Foundation is accepting applications for a motivated, detail-oriented intern who is eager to learn and can work well individually and as part of a focused team.

Candidates may complete this internship in conjunction with upper-level undergraduate or graduate coursework in programs such as art history, information science, or archival management. Prior experience with the methods of collection management and provenance research would be an asset.

Duties will vary within the daily operations of the Foundation, however this internship is being offered in conjunction with a large archival and records management project scheduled to begin February 2015. Successful candidates should be well suited to fact-checking and information reconciliation using both paper files and information output from a database.

Two days per week, from 10am – 6pm through May 2015, with the possibility extension based upon the needs of the Foundation.

Application Instructions:
Please email cover letter and resume, along with days of the week that you would be available, to:
Subject line: “Spring 2015 Internship”

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