Job Postings

Current Openings

Full Position Descriptions

New York State Archives - Archives and Records Management Specialist 2

(February 2, 2016)

New York State Archives/State Education Department

Archives and Records Management Specialist 2 (2 positions)

Location: Albany, NY Salary $52,293

The New York State Archives is seeking to fill two Archives & Records Management Specialist (ARMS) 2 positions. Under the direction of an ARMS 4 or ARMS 3, the ARMS 2 will carry out tasks related to the scheduling, appraisal, arrangement and description, and/or preservation of government records. Duties include, but are not limited to, the following:

  • Schedule, appraise, arrange, and describe, and/or preserve state government records;
  • Provide advisory services to state agencies, local governments, and/or non-government repositories;
  • Participate in the delivery of services to on-site researchers and the response to researcher inquiries via phone and email; and
  • Supervise staff assigned to tasks related to government records and/or archival services, including planning projects, monitoring work in progress, evaluating final products, and documenting staff effort.

MINIMUM QUALIFICATIONS: These will be contingent permanent or provisional appointments. For contingent permanent appointment candidates must have one year of permanent competitive or non-competitive 55b/c service as an Archives and Records Management Specialist 1. In addition, candidates must also possess the qualifications listed below. For provisional appointment, candidates must have a Master's degree in history, government, business or public administration, political science, American studies, library/information science, or archival administration and two years of professional experience in which the majority of duties involved one or more of the following:

1. Analyzing or appraising records and information systems to develop recordkeeping and/or records retention plans for an institution, governmental body, or corporation;

2. Providing education, training, grant-in-aid, or direct technical assistance services in records management and/or archives administration for an institution, governmental body, or corporation;

3. Developing or implementing guidelines, standards, policies and procedures concerning records management and/or archives administration for an institution, governmental body, or corporation;

4. Evaluating available information technology to support recordkeeping needs and requirements of an institution, governmental body, or corporation;

5. Acquiring, controlling, preserving, making available, or promoting use of archival records, whether in electronic, paper, or other form for an institution, governmental body, or corporation.

If there are three or fewer qualified candidates in the promotion field, a permanent appointment may be made via non-competitive promotion pursuant to §52.7 of the Civil Service Law. To qualify for non-competitive promotion, candidates must have one year of permanent competitive or 55b/c service as

*Leads to a salary of $66,494 based on annual performance advances.

APPLICATION: Qualified candidates should send a resume and letter of interest by February 22, 2016 to (email submissions are preferred). You must include the Box number (OCE-944/26092/26031) of the position in the subject line of your email and/or cover letter to ensure receipt of your application.

The Winthrop Group - Archives Technician

(January 28, 2016)

Archives Technician (full-time, 5-6 months)

The Winthrop Group has an immediate full-time opening for an Archives Technician who will assist experienced Winthrop archivists on client projects. The work requires a detail-oriented person with a commitment to accuracy and an ability to work efficiently and to collaborate easily with others. The anticipated start date for the position is February 8, 2016. Initially this will be a contract position though it is possible that the opportunity may develop into a full-time position with benefits.



- arranging documentation

- labeling archival folders as specified by the Winthrop clients

- accurate and detailed data entry

- undertaking quality control reviews

The Archives Technician will work under the direction of and with the Winthrop archivists.


- Must be currently enrolled in or be a recent graduate of a MLS/MLIS or MA in History program, with a concentration in archives

- Familiarity with archival principles and methods

- Minimum of 6 months of experience in archival processing (working under the guidance of an experienced archivist)

- Strong written and oral communication skills

- Database experience and proficiency


Compensation based upon experience and qualifications.

Contact Information

Please submit a cover letter that provides information on your interest in and aspirations with regard to the archives profession, resume, a brief writing sample (preferably from a finding aid), and three references (including the name, title, postal and email addresses, and telephone number for each) to: Eunice Liu, Lead Archivist, at

Review of resumes will begin upon their being received.

New York State Archive - Archives Conservation Specialist I

(January 20, 2016)

New York State Education Department

New York State Archives

Archives Conservation Specialist 1

Location: Albany, NY Salary: $41,933 Application deadline: February 5, 2016

The Office of Cultural Education (OCE), is seeking to fill an Archives Conservation Specialist (ACS) 1 position in the New York State Archives. Under the direction of the Archives Conservation Specialist (ACS) 3, the incumbent will carry out duties of this position in accordance with the American Institute for Conservation Code of Ethics and Guidelines for Practice. Other duties of this position include, but are not limited to, the following:

  • Participate in the examination, treatment, documentation, and housing of high priority paper-based collections of the State Archives, State Library, and State Museum. Treatments may include but are not limited to, surface cleaning, washing, deacidifying, flattening, mending, and lining. Housing may include encapsulation, mounting, matting, and framing;
  • Prepare paper-based collections for exhibition, including evaluating condition, documentation, treatment, housing, packing, transport, installation/de-installation, and post-exhibition review;
  • Participate in OCE collections stewardship activities and teams;
  • Assist in the delivery of presentations and demonstrations illustrating conservation principles, techniques and results for visitors to the OCE conservation lab and other audiences;
  • Provide preservation and conservation advice to cultural institutions and the public. Provide advice, assistance, and training to staff as needed.
  • Participate in disaster response outreach activities;
  • Participate in OCE lab management activities, including maintaining inventory of supplies, and maintenance and use of OCE equipment.
  • Supervise Historic Conservation Technician, interns, and support staff, as assigned; and
  • Carry out other tasks as assigned and appropriate for the ACS1 title.

MINIMUM QUALIFICATIONS: For provisional appointment, candidates must have a Bachelor’s degree or higher in paper conservation, OR a Bachelor’s degree and two years of experience as a conservation technician with duties including one or more of the following: assisting conservator with conservation lab treatments, such as washing, lining and deacidification; independently carrying out conservation lab treatments, such as dry cleaning, mending, or fabrication of custom storage containers; monitoring and recording environmental conditions; overseeing technical components of micrographics or imaging operations; or assisting conservator with preservation training activities.

CONDITIONS OF EMPLOYMENT: This will be a provisional appointment.

*Leads to a maximum salary of $53,606 based on annual performance advances.

APPLICATION: Qualified candidates should send a resume and letter of interest by February 5, 2016 to (email applications are preferred). You must include the Box number (OCE-953/26363) in the subject line of your email to ensure receipt of your application.


New York State Archives - Historic Conservation Technician II

(January 20, 2016)

New York State Archives/State Education Department

Historic Conservation Technician II

Location: Albany, NY

Salary: $40,172 Application deadline: January 29, 2015

The New York State Archives is seeking to fill a Historic Conservation Technician (HCT) 2 position in the Office of Cultural Education. The focus of the position is the digitization of selected records in the Archives holdings for online delivery and in response to research requests.

MINIMUM QUALIFICATIONS: For provisional appointment candidates must have four years of professional experience in preservation activities in a library, archives, museum or public records repository. Qualifying experience may include micrographics or imaging activities or other preservation activities aimed at stabilizing collections materials such as rehousing and preparing records for permanent storage, assisting with laboratory conservation work, or experience with digital photography.

CONDITIONS OF EMPLOYMENT: This will be a provisional appointment. *Leads to a maximum salary of $49,041 based on annual performance advances.

For full job description, qualifications and application process see:

APPLICATION: Qualified candidates should send a resume and letter of interest by January 29, 2016 to (email applications are preferred). You must include the Box number (OCE-952/26365) in the subject line of your email to ensure receipt of your application.

New York State Archives - Archives and Record Management Specialist 2

(January 20, 2016)

New York State Education Department

New York State Archives


Location: Albany, NY

Salary: $52,293 Application deadline: February 9, 2016

The New York State Archives is seeking to fill an Archives & Records Management Specialist (ARMS) 2 position within the Information Services Unit. The Information Services Unit has responsibility for the development, integration, and support of all New York State Archives information systems. Duties of this position include, but are not limited to, the following:

  • Participate in the implementation, maintenance and integration of public access and records management systems;
  • Develop and manage New York State Archives web site content relating to government records services and to archival collections;
  • Provide advisement on the implementation of archival professional standards, including but not limited to EAD, EAC, Dublin Core and TEI;
  • Work with State Archives staff and vendors to identify and implement web-based solutions; and
  • Support development of the New York State Archives electronic records program.

MINIMUM QUALIFICATIONS: This will be a permanent or provisional appointment. For permanent appointment candidates must have one year of permanent competitive or non-competitive 55b/c service as an Archives and Records Management Specialist 1 OR have one year of permanent competitive or 55b/c service in a title SG-16 or above in a title deemed eligible for transfer under Section 52.6 of the Civil Service Law. In addition, candidates must also possess the qualifications listed in the job announcement. For provisional appointment, candidates must have a Master's degree in history, government, business or public administration, political science, American studies, library/information science, or archival administration and two years of professional experience. See job announcement for complete list of qualifications.

For complete job announcement, qualifications, and application process see:

APPLICATION: Qualified candidates should send a resume and letter of interest by February 9, 2016 to (email submissions are preferred). You must include the Box number (OCE-954/26303) of the position in the subject line of your email and/or cover letter to ensure receipt of your application.

The Winthrop Group - Project Archivist

(January 19, 2015)

Project Archivist Position

Long Island City

The Winthrop Group has an immediate opening for a qualified archivist to process institutional records. Position is full-time with benefits.

Position Description

Responsibilities include processing archival records, preparation of series descriptions and database entry. The project archivist will collaborate with other members of the Winthrop Group team and with client staff, as required, to complete the work.


  • MLS or MA in history with archival management certificate and/or experience
  • Minimum of one year of work in an archival setting
  • Strong written and oral communication skills
  • Familiarity with archival processing standards and procedures
  • Experience with applying retention schedules and with screening documents
  • Familiarity with application of technology to archives management and access systems.

Contact Information

Please send a resume; a list of no fewer than three references including names, titles, postal and e-mail addresses, and telephone numbers; a brief, sample finding aid to the following address: David Kay, The Winthrop Group, Inc., 226 West 37th Street, 17th Floor, New York, NY 10018

Resumes and reference information will be accepted by e-mail to However, Winthrop Group will not be responsible for any formatting alterations that may occur.

The New Canaan Historical Society - Archivist/Librarian

(January 19, 2015)

The Society is seeking a full time (36 hours/week) archivist/librarian for our special collections library.

The Archivist/Librarian will process collections using archival accessioning techniques;

Provide services to researchers;

Identify materials needing repair and conservation;

Ensure use of proper preservation techniques;

Shelve materials;

Perform any other function necessary to the operation of a special collections library.


Process incoming and backlogged collections by accessioning items into the main collection. Processing includes organizing the materials and conducting necessary conservation practices; rehousing documents in acid-free materials and containers; creating an inventory; and preparing a collection guide.

Assist on-site researchers by explaining library and archival policy, conducting reference interviews, identifying and retrieving research materials, photocopying and scanning documents, and monitoring the researcher.

Answer online and e-mail requests by searching for the materials, producing required reproductions, corresponding with researchers and mailing materials. Send cost sheets.

Collaborate with the Director in setting policy determining preservation practices, reproduction and usage fees, research use of the collections, and copyright issues involved in digitization.

Supervise student interns and volunteers in various library and archival tasks. Handle daily library duties including answering visitor's reference questions, shelving books, and ordering supplies.

Provide collaborative support in museum exhibit research and preparation. Work with the Director on exhibits that highlight the archival collection.

To apply, please send resume and cover letter to

Byrd Hoffman Water Mill Foundation - Cataloging Intern

(January 15, 2016)

Robert Wilson Archive

Byrd Hoffman Water Mill Foundation

New York, NY

The librarian for theater and visual artist Robert Wilson seeks applications for a part-time paid internship over a fifteen-week period through the spring of 2016.

Interns assist with inventorying and providing a basic level of intellectual control and metadata for collections. Interns will gain experience in cataloging, metadata, and theater research. The internship will not exceed twenty hours per week.

Projects and duties may include but are not limited to:

  • Cataloging visual resources
  • Relating visual resources to theater works, performances and installations
  • Providing supportive metadata to the archival processing team
  • Additional research projects as required

Prospective interns should be familiar with the basic tenets of image cataloging and archival or museum research. Technical requirements include Office, Photoshop and an understanding of collection database principles. Current enrollment in an archival, information science or museum studies graduate program is required. A working knowledge of or interest in modern and contemporary theater and performance is a plus.

A brief letter of application, resume and names of three professional/academic references should be emailed to (with “Cataloging Internship” in the subject line). Applications will be accepted until the position is filled.


Since the late 1960s, Robert Wilson's productions have decisively shaped the look of theater and opera. Through his signature use of light, his investigations into the structure of a simple movement, and the classical rigor of his scenic and furniture design, Wilson has continuously articulated the force and originality of his vision. Wilson's close ties and collaborations with leading artists, writers, and musicians continue to fascinate audiences worldwide.

Administered by the Byrd Hoffman Watermill Foundation, the Robert Wilson Archive promotes and supports research on Wilson’s works, career, and artistic legacy. The collection provides access to documentary materials including: photographs, papers, video recordings and ephemera directly related to Wilson's productions. In addition to documenting completed works, the archive records creative process through Wilson's production files, rehearsal notes and sketches. Tied into the Wilson Archive is the Watermill Center, a laboratory for performance on the East End of Long Island, founded by Robert Wilson in 1992 and opened to the public in 2006. The Center houses significant collections of Oceanic, African and Arctic tribal art as well as a range of modern and contemporary visual art and design elements (not to mention Wilson’s own production furniture). These materials inform and are influenced by the research that takes place at the Center, and are inextrica bly tied to the staging and visual sense of Wilson’s art.

Sesame Workshop - Internship

(January 9, 2016)

About Sesame Workshop:

Sesame Workshop is the nonprofit educational organization behind Sesame Street which reaches 156 million children across more than 150 countries. The Workshop’s mission is to use the educational power of media to help children everywhere grow smarter, stronger, and kinder. Delivered through a variety of platforms, including television programs, digital experiences, books and community engagement, its research-based programs are tailored to the needs of the communities and countries they serve. For more information, visit us at

Sesame Workshop’s North America Media Products and Publishing team is looking for an intern to support a small staff on a wide variety of projects 2 days/wk for Spring 2016. This is a paid internship for a currently enrolled student (grad or undergrad).

What we offer:

This is a chance to work for a small team that really values all its members and their contributions. It’s a chance to support Sesame’s mission while learning new skills and earning money. Plus, sometimes there are Muppets around.

Who You Are:

You are an organized person with a positive attitude who doesn’t mind administrative tasks and is willing to pitch in on projects as needed. You are very comfortable with computers, especially Macs, and familiar with Excel, Word, and Outlook. You are familiar with the concept of metadata, and might also know a few things about databases. You understand the online world, and know the difference between Twitter and Tumblr. You enjoy interacting with others, even the Oscars of the world.

You are also a student who is enrolled for the 2016 Spring semester.

Your Focus:

You will be focusing on archival art metadata, social media data support, app and ebook competitive analysis, and general editorial support.

You will be doing some administrative tasks, such as copying and scanning (including original book art). You will be doing some data entry, including adding metadata to databases and running sales reports.

You will not be going on coffee runs. You will not be doing mindless busy work.

On occasion, and depending on skills, you will assist team members with a variety of more interesting tasks. Many of these involve our furry characters.

Possible Projects:

Here are some things you might do throughout the semester:

Be the librarian to our book library and help organize samples of adorable Elmo books.

Add keywords to book entries in a database, like indicating which character is on the cover.

Add missing metadata to archival art entries in a database.

Compare prices across ebook sites to ensure consistency.

Help the business manager set up social media posts.

Review book proofs for any errors. Review apps for any issues.

Basic Requirements:

Must be a current student. Must know Word, Excel, and Outlook, and be familiar with social media sites. Database experience (File Maker Pro) a plus.

* Must have the legal right to work in the United States.


2 days/week.

Please apply through:

The Metropolitan Museum of Art Archives - Internship

(December 26, 2015)

Paid Summer 2016 Internship for Graduate Student - The Metropolitan Museum of Art Archives

Met Archives

The Metropolitan Museum of Art Archives holdings are primarily textual documents related to the Met's institutional history, collection, and past exhibitions, dating from 1870 through the twentieth century. The intern's responsibilities will include archival processing of Museum records, reference assistance to Museum staff and non-staff scholars, and historical research. The ideal candidate will be enrolled in a graduate program in library/information science or archives management. In addition to developing practical work skills through this departmental placement, the intern will participate in MuSe (Museum Seminars) and interact directly with the Museum's diverse audience by conducting a gallery talk based on their area of expertise.


Join a vibrant community of students at The Met this summer! The Museum Seminar (MuSe) Internship Program awards paid summer and long-term internships to students interested in a career in the arts and fields related to the Met’s many departments. In addition to developing skills through internship projects within museum departments, interns participate in a weekly seminar series and interact directly with the Museum's visitors by leading public tours in the galleries.


This internship is open to individuals who are currently enrolled in a master's program or who have graduated from a master's program within one year of the application deadline. PhD candidates are not eligible to apply, but may be eligible for one of several Museum Fellowships. The Met strongly encourages applications from students who are members of groups underrepresented in careers related to museums and the visual arts.

For more information and to apply visit:

DEADLINE: January 31, 2016, at 11:59 p.m. (EST). Please note: your recommendation letters must be submitted by this application deadline. We will not accept applications or recommendations after the deadline.

For further information regarding The Metropolitan Museum of Art Archives visit

The Metropolitan Museum of Art provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status, and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.

Cartier - Internship

(December 16, 2015)

Overview: Assist the Archivist on the archive digitizing project while performing all other archive functions.


  • Assist with fulfilling research requests using information found in the archive
  • Communicate findings to all interested parties.
  • Maintain accurate and thorough record of all researches for future reference.
  • Assist the Archivist on all special projects, as required.
  • Assist the Archivist with ongoing digitalization and keywording project

Additional information:

This is a temporary position and not eligible for benefits.

Hours: 9:30 am to 5:30 pm.

Duration: Approx. 7 months from start date


  • Masters degree or current student working towards a Masters degree in Library and Information Science or Records Management
  • Must have experience in working on thesaurus construction and controlled vocabularies
  • Excellent computer skills.
  • Excellent interpersonal and communication skills with self-motivation and a proactive approach are needed.
  • Ability to handle multiple projects simultaneously.
  • Excellent organization skill with accurate attention to detail is required.
  • Interest or experience in art history a plus.
  • French language skills strongly preferred.

To apply, please send resume and cover letter to

Brooklyn Historical Society - Oral History Internship

(December 12, 2015)

Oral History Internship

Brooklyn Historical Society (BHS) is seeking 2 Oral History Interns for 2016 who will assist the Oral History Project Archivist with the processing of BHS’s oral history collections as part of Voices of Generations: Investigating Brooklyn’s Cultural Identity, a project to digitize, process, catalogue, and make available online ten oral history collections.

The internship will provide training and hands-on experience in all stages of processing oral histories: research, rights assessment, auditing, transcribing, indexing, online publishing using digital tools, item-level and collection-level description, and cataloguing. In addition, interns will be among the first to access some of BHS previously unavailable oral history collections that document the diverse histories of Brooklyn.

Candidates must have taken at least one graduate-level course in oral history, public history, or archival concepts; or be enrolled in a similar course the first semester of the internship to be eligible for the position.


  • Conduct background research on subjects related to collections.
  • Assist with rights-assessment: review release forms, research and contact narrators to update permissions.
  • Audit audio recordings, reformat, review and proofread transcripts, and create index logs of at least two interviews per week.
  • Draft brief biographical and scope and content notes, assign Library of Congress Subject Headings and keywords to interviews, and transcribe metadata.
  • Complete online synchronization of audio recordings to transcripts/indices using Oral History Metadata Synchronizer (OHMS) tool.
  • Assist with completion of finding aids.
  • Contribute to BHS’s blog.


  • Availability of 1-2 days a week (9:00am – 5:00pm) including an hour for lunch.
  • Coursework towards the completion of a Masters in Oral History, Public History, or Archival Management.
  • Experience with oral history collections or audio digital assets.
  • Experience working with controlled vocabularies and archival arrangement & description.
  • Extremely organized, detail-oriented.
  • Effective oral and written communication skills; command of Adobe Acrobat and Microsoft Office, particularly Excel and Word.
  • Ability to work independently and ensure that work is accomplished in a timely and accurate manner

Preferred Qualifications

  • Familiarity with and/or interest in histories of Brooklyn neighborhoods, New York City, immigration, ethnic communities, public health, and/or racial and social justice.
  • Knowledge of oral history best practices.
  • Familiarity with OHMS.
  • Conversational fluency in Spanish or Cantonese is a plus.


Internships are unpaid and are intended to fulfill course credit requirements for internships and practicums. BHS staff ID grants free entrance to museums around New York City.

To Apply

Please email a cover letter and resume to with a subject line of Oral History Internship [your last name]. Applications will be reviewed immediately. No phone calls please.

About Voices of Generations: Investigating Brooklyn’s Cultural Identity

Brooklyn Historical Society’s Voices of Generations: Investigating Brooklyn’s Cultural Identity is a project to digitize, process, and catalogue ten oral history collections that document different ethnic and cultural groups in Brooklyn. Some of these collections date back as early as 1973; and they all demonstrate how diverse communities sought to preserve vital social, political, religious, and even culinary traditions while embracing new identities as Brooklynites, New Yorkers, and Americans.

The chief goals of the project are to digitize and process the collections, catalogue them through item-level descriptions as well as collection-level finding aids, and post as many as possible online using the Oral History Metadata Synchronizer (OHMS)—an innovative online application that makes the content of interviews searchable, and therefore more accessible. A final goal of the project is to use each collection as the basis for increased community and public engagement through outreach, social media, online publishing, and programming.

For more information on our oral history collections, visit

About Brooklyn Historical Society

Founded in 1863, Brooklyn Historical Society is a nationally-recognized urban history center dedicated to preserving and encouraging the study of Brooklyn's extraordinary and complex history. BHS is a vibrant museum, a world-renowned research library, a cutting-edge education center, and a hub for community dialogue. Located in a landmark 1881 building designed by architect George Browne Post, BHS welcomes both residents and visitors from around the world to learn about Brooklyn’s past, present, and future.

Brooklyn Historical Society is an Equal Employment Opportunity employer.

Brooklyn Historical Society is dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, the presence of any mental, physical, or sensory disability, sexual orientation, or any other basis prohibited by federal or state law.

Posting Date

December 11, 2015

Wildlife Conservation Archives - Photo Preservation Intern

(December 8, 2015)

Photo Preservation Internship

(2 positions available)

The Wildlife Conservation Society Archives is seeking two highly motivated and energetic individuals for a grant-funded paid photographic preservation project internship.

Founded in 1895 as the New York Zoological Society, the Wildlife Conservation Society is committed to saving wildlife and wild places worldwide. This initiative is carried out through science, global conservation, education, and the management of the world’s largest system of urban wildlife parks, led by the flagship Bronx Zoo. Documenting the history of this work, the WCS Archives includes records related to the histories of the Bronx Zoo, the New York Aquarium, international field work projects, and other WCS institutions and activities.

Learning Opportunities and Responsibilities

Under guidance from the WCS Institutional Archivist, the Photo Preservation Interns will learn about the care and preservation of photographic negatives. The interns will be trained in the proper handling and rehousing of photographic negatives for their long-term preservation. The internship will take as its focus 12,000 photographic negatives from WCS’s historical photograph collection. These negatives feature images dating from the earliest years of the Bronx Zoo and the New York Aquarium, from 1899 to approximately 1930. Approximately one-third of these are glass plate negatives. The training received through the internship will allow the successful interns to clean and rehouse the 12,000 photographic negatives.

The Photo Preservation Interns will each commit to 300 total hours of work onsite at the Bronx Zoo to be performed over 20 weeks, beginning January 25, 2016.


  • Enrollment in, or recent completion of, MLIS or similar degree with a concentration in archival studies from an ALA-accredited program, or equivalent graduate degree in Archives
  • Excellent attention to detail
  • Ability to work both independently and under supervision
  • Demonstrated ability to set priorities and meet strict deadlines

Preferred Qualifications

  • Interest in historical photographic preservation and care
  • Interest in the history of American zoo and aquarium field and/or the history of international wildlife conservation


The Photo Preservation Interns will receive a stipend of approximately $5,000 each, less applicable taxes and deductions ($3,875).

Application Instructions

For full consideration, interested individuals should submit a resume and a statement of interest describing what you hope to bring to the internship and gain from the experience.

Please email your cover letter and resume to:; specify “Photo Preservation Intern, Spring 2016” in the subject of your email.

New York University Moving Image Archiving and Preservation Program - Assistant Director

(December 7, 2015)

Position Summary: Direct administrative, academic and business operations for the Moving Image Archiving and Preservation Program (Dept of Cinema Studies, Tisch School of the Arts) to ensure effective and efficient office operations and the delivery of budgetary, financial, administrative and technical services. Manage preparation of financial reports and projects for department; develop budgets; manage and control expenditures. Act as administrative liaison with other school and University offices and external funding and academic resources; interpret and apply University policies to plan and manage moderately complex administrative requirements, referring complex situations to supervisor and school administrative leadership.

Required Experience: 4 or more years' increasingly responsible administrative experience (e.g., managing administrative services/processes, budgets, and staff) or an equivalent combination of education and experience.

Preferred Experience: Experience in a large, highly selective college or university or in an arts/non-profit organization. Audiovisual archiving/preservation.

Required Knowledge, Skills, and Abilities: (include unique competencies, certification, licenses, etc.): Excellent problem solving, organizational, interpersonal, and verbal and written communication skills.

For more information and to apply:

Museum of the City of New York - Ephemera Collection Internship

(December 3, 2015)

The Museum of the City of New York seeks student interns to work in conjunction with a project to process, catalog, digitize, and rehouse the Ephemera Collections of the Museum of the City of New York. The interns will report to the Museum’s Associate Director of Collections & Manuscripts Archivist to process over 6,500 objects in order to prepare them for digitization. Tasks include, but are not limited to conducting condition assessments, recording dimensions and locations, and re-housing. Interns will be trained by the Project Manager, and have the opportunity to become familiar with the Cataloging Cultural Objects (CCO) data content standard, gain experience in object handling, and obtain first-hand knowledge of the steps involved in a large digitization process. Interns will also create complete catalog records with descriptive and physical metadata for those objects excluded from the digitization process that will not be access ible to the public online, but only onsite.

Appropriate candidates will be currently enrolled in Master’s program in Information and Library Science, with at least some coursework in archival studies. Preferred skills and qualifications include previous coursework working with cultural objects; familiarity to CCO data content standard; knowledge or demonstrated interest in New York City history; exposure to collections management systems such as ARGUS, PastPerfect, MuseumPlus, or TMS; and experience handling fragile objects.

The Internship requires a minimum commitment of one full day a week (7 hours), scheduled during the Monday - Friday workweek for the duration of a semester. Internships are unpaid. Preference will be given to students completing the internship for course credit.

To apply: Please send a cover letter and resume to Lindsay Turley, Associate Director of Collections, via email at .

Founded in 1923 as a private, non-profit corporation, the Museum connects the past, present, and future of New York City. It celebrates and interprets the city, educating the public about its distinctive character, especially its heritage of diversity, opportunity, and perpetual transformation. It serves the public through exhibitions, school and public programs, publications, and collections. The Museum of the City of New York is an Equal Opportunity Employer.

American Jewish Joint Distribution Committee - Spring 2016 Photo Collection Opportunity

(November 17, 2015)

The American Jewish Joint Distribution Committee (JDC) Archives’ Photo Collection contains over 100,000 images. These photographs offer a rich historical overview of JDC’s relief activities over the past century in 90 countries. More than 60,000 photographs have already been digitally scanned. We seek students for an experiential education opportunity to assist with image cataloguing and preservation. The broad range of countries and topics in our scope of this collection, which encompasses regions and time periods such as postwar Germany, 1950’s North Africa and 1960s-70s Israel, allows us to tailor projects to different interests.

Special projects:

  • Adding to our online database the following photo collections:

o Community life, education and health services provided to Tunisian Jews from the 1950s-70s

o Post-WWII Jewish refugees living in Displaced Persons Camps in Austria and Germany

o Youth and elderly care programs in 1960’s Israel.

o Assorted collections of JDC activities in Jewish communities of Bulgaria, Hungary, India, and many others

  • Preparing unprocessed images documenting JDC activities in 20 countries (1940’s-70’s) with emphases on Israel, France, Germany and Iran for digitization and preservation.

Responsibilities include:

  • Creating metadata and integrating new photographs into cataloguing system.
  • Conducting research and fact-checking to enrich descriptive data for photographs.


Proficiency in Word and Excel required. Familiarity with database procedures is recommended. Preferred candidates will have completed at least one semester of graduate work in archival, museum, or library studies, or art history. The ideal candidate will be detail-oriented and have a basic knowledge of photographic history.

All opportunities are unpaid, but may be taken for course credit. The expected schedule is 12-20 hours per week. Options are available in the NY office located in midtown Manhattan and our offsite facility in Long Island City.

Applications are accepted on a rolling basis. To apply, please send a cover letter and resume to

American Jewish Joint Distribution Committee - Spring 2016 Processing Opportunity

(November 17, 2015)

The JDC Archives is the institutional repository of the American Jewish Joint Distribution Committee (JDC), the world’s leading Jewish humanitarian assistance organization since its founding in 1914. Holding over 3 miles of records documenting JDC’s global rescue, relief, and renewal work in over 90 countries over the past century, the JDC Archives is one of the world’s most significant collections for the study of modern Jewish history.

We seek students who are interested in gaining archival processing experience. The broad geographic and programmatic scope of our institutional records allows us to tailor projects to different interests.


  • Arrange, rehouse, and describe unprocessed records of JDC’s activities around the world from the 1970s-1990s, including Israel, the Soviet Union, Tunisia, and Yugoslavia.
  • Metadata creation and management in database
  • Prepare collections for off-site storage
  • Database cleanup
  • Contribute to collections management procedures and documentation
  • Other special projects as they arise


Proficiency in Word and Excel required. Familiarity with database procedures is recommended. Candidate must have completed at least one semester of coursework in archives or library science. Interest in Jewish history preferred.

All opportunities are unpaid, but may be taken for course credit. Candidates will be supervised by professional archival staff and will have the opportunity to attend staff meetings and workshops. An expected schedule is 12-20 hours per week. Options are available in the NY office located in midtown Manhattan and in our offsite facility in Long Island City.

Applications are accepted on a rolling basis. To apply, please send a cover letter and resume to

Solomon R. Guggenheim Museum - Records Manager Assistant [temp]

(November 16, 2015)



The Solomon R. Guggenheim Foundation is seeking a part-time Records Management Assistant for a temporary assignment. As a member of the Library and Archives Department, the Records Management Assistant will carry out, under supervision, the annual disposal procedures for documents that are no longer needed for everyday business activities, and do not hold historical, research, or legal value.

Founded in 1937, the Solomon R. Guggenheim Foundation is dedicated to promoting the understanding and appreciation of art, primarily of the modern and contemporary periods, through exhibitions, education programs, research initiatives, and publications. The Guggenheim network that began in the 1970s when the Solomon R. Guggenheim Museum, New York, was joined by the Peggy Guggenheim Collection, Venice, has since expanded to include the Guggenheim Museum Bilbao (opened 1997) and the Guggenheim Abu Dhabi (currently in development). Looking to the future, the Guggenheim Foundation continues to forge international collaborations that take contemporary art, architecture, and design beyond the walls of the museum. More information about the foundation can be found at


Supervisory Responsibilities:

* There are no direct reports associated with this position.

Key Responsibilities:

* Creating lists of inactive records based on the Guggenheim Foundation’s records retention policy and schedules.

* Working with each department at the Guggenheim Foundation to confirm which are due to be transferred to offsite storage, and which are due for destruction.

* Working with contractor on disposal of inactive records, in line with confidential destruction practices and once departmental sign-off is received.

* Liaising with storage contractor over transfer of records to be held offsite.

* Updating archives and storage databases according to institutional standards and procedures.

Qualifications and Requirements:

* Excellent interpersonal and communication skills.

* Understanding of the sensitive nature of records in a museum environment.

* Accuracy and attention to detail.

* 1 year of work experience in records management in any field - museum or arts background not required.

* Archives database experience. MLS graduate student or recent graduate from an ALA accredited institution preferred.

* Must be able to lift boxes up to 40lbs.

The Guggenheim offers a competitive salary and excellent medical, dental, life, disability, and retirement plan coverage. Our staff also enjoys generous vacation, sick leave and personal days, access to a variety of cultural institutions, discounts to museum stores, and a stimulating and collegial work environment.

Qualified applicants please send your resume and cover letter, including salary expectations, to Indicate the job title “Temporary Records Management Assistant” in the subject line.

The Solomon R. Guggenheim Foundation is an equal opportunity employer.

The Burke Library at Union Theological Seminary at Columbia Universities Libraries - Project Archivist

(November 16, 2015)

The Burke Library at Union Theological Seminary seeks an experienced and motivated professional to serve as Project Archivist. Reporting to the Director, the Project Archivist will arrange, describe, and make accessible the archives of the Burke Library, including but not limited to the Union Theological Seminary archival collection. For more information about the Burke Library, see

The responsibilities of this position include developing and implementing processing plans, arranging and describing archival collections using current standards and best practices, and identifying materials for possible conservation treatment. The Project Archivist provides reference and outreach services for the library’s archival collections and may train and supervise student employees and interns. The Project Archivist will collaborate with units throughout the Columbia University Libraries system (e.g., the Preservation and Digital Conversion Division and the Libraries Digital Program Division) may also participate on Libraries-wide task forces and working groups.

Duration of temporary assignment: funding for the position is through December 31, 2017 (with the possibility of extension).

Required qualifications include:

  • An accredited MLS or an advanced degree in a relevant subject area or an equivalent combination of education and experience.
  • Significant experience processing archival collections, including large and complex collections.
  • Knowledge of archival processing and cataloging standards (e.g., DACS, EAD, MARC, LCSH, AACR2) and theory such as More Product/Less Process (MPLP).
  • Demonstrated experience with library management systems (e.g., Voyager and WorldCat).
  • Knowledge of basic preservation best practices for archival collections, including AV materials.
  • Effective supervisory skills.
  • Strong organizational and project management skills, including attention to detail and the ability to set and meet deadlines.
  • Excellent oral and written communications skills.
  • Successful experience working independently and with diverse groups of faculty, students, and/or staff in a collaborative environment.
  • Ability to physically handle collections, including the ability to lift boxes weighing up to 40 pounds.

Preferred qualifications include:

  • Evidence of effective teaching with archival collections.
  • Knowledge of and/or experience using archival collection management systems (e.g., ArchivesSpace).
  • Experience accessioning and processing digital collections.
  • Experience using social media to promote collections.
  • Experience creating physical and online exhibits.
  • The ability to analyze and contextualize information.

The Burke Library is world renown, containing rich collections for theological study and research with holdings of over 700,000 items including unique and special materials. The Burke Library maintains its commitment to the needs of both teaching and research, serving the faculty, students, and staff of Union Theological Seminary, Columbia University, the New York Theological Seminary, as well as a wide spectrum of national and international scholars and researchers. Union Theological Seminary in New York City prepares students in professional and research degree programs for leadership in the church, academy, and society. For more information about UTS, see

As one of the world’s leading research universities, Columbia University in the City of New York provides outstanding opportunities to work and grow in a dynamic, multicultural, intellectual community. The Columbia University Libraries/Information Services comprises a diverse and engaged staff committed to furthering the University’s teaching and research mission through innovation, collaboration, and a commitment to excellence.

Please submit an application at:

Columbia University is an Equal Opportunity/Affirmative Action employer.

The New York Historical Society - Archives Intern

(November 16, 2015)

The Archives Intern will work under the supervision of a Project Archivist to process a record group or other significant portion of New-York Historical Society’s institutional archive. The internship emphasizes archival description, including writing administrative history, scope, arrangement, and other notes for the records; identifying significant content in the archival material; documenting the records in the collection management system, Archivists’ Toolkit (AT); generating a DACS-compliant finding aid using AT; and establishing name and subject access terms with controlled vocabularies. The internship will also involve some physical processing, including arrangement of the records and basic conservation practices.

Compensation: $9 per hour; 150 hour internship. Application deadline: November 27, 2015.

For more information on The New-York Historical Society internship program please use this link

Please see full job posting for qualifications, requirements, and information on how to apply.

Helen Frankenthaler Foundation - part-time Assistant Archivist

(November 13, 2015)

Helen Frankenthaler and the Helen Frankenthaler Foundation:

Helen Frankenthaler (1928-2011), whose career spanned six decades, has long been recognized as one of the great American artists of the twentieth century. She was eminent among the second generation of postwar American abstract painters and is widely credited for playing a pivotal role in the transition from Abstract Expressionism to Color Field painting. Her work is represented in museum collections worldwide and has been the subject of numerous national and international exhibitions and substantial publications. The New York City based Helen Frankenthaler Foundation, established and endowed by the artist during her lifetime and newly active following the closing of her estate, is dedicated to promoting greater public interest in and understanding of the visual arts. For more information, visit:

Position Description:

Helen Frankenthaler Foundation’s Archive consists of the personal papers of Helen Frankenthaler, the Foundation's institution records, oral histories, and papers related to Helen Frankenthaler. The Foundation seeks a part-time, assistant archivist reporting to the supervisory archivist to undertake the following duties:

  • Following professional and local standards, process, arrange and rehouse archival records.
  • Create box and folder level inventories.
  • Catalog newly acquired books for the Foundation's library and reshelve books as necessary.
  • Assist with research requests from staff and public.
  • Assist with developing digitization program, including scanning of archival materials on request.
  • Other duties as assigned.


The ideal candidate will possess the following:

  • Master’s degree in Library Science or Archives Management;
  • Minimum one year experience processing archival collections,

preferably personal papers;

  • Knowledge of the prevailing standards and best practices of the

archives profession, including EAD, DACS and relevant guidelines

pertaining to processing, access, and preservation;

  • Proficiency in Microsoft Office suite and Mac computers;
  • Willingness to work both independently and in a team environment;
  • Knowledge and interest in 20th and 21st century art.

Working conditions:

Work is performed in a small office environment and archives storage.

Periodically requires lifting and moving heavy boxes.

Position schedule:

Two days a week during standard office hours, 10am-6pm.


The position will be paid a rate commensurate with experience.

Selected benefits are included.

Application process:

Send cover letter and resume to No

phone calls.

The Madison Square Garden Company - Temp Assistant Archivist

(November 13, 2015)

The MSG Archives department safeguards and preserves the historically significant materials related to The Madison Square Garden Company and its venues and brands, and supports ongoing company projects and programs. We have a backlog of historical materials to catalog and preserve—much of it in offsite storage—as well as materials from current events that we collect on an ongoing basis that are in need of processing.

As the business need for archival content continues to grow, the MSG Archives is also looking for ways to improve access to these resources. Our legacy digital asset management system needs to be retooled with better metadata to facilitate discovery; we are also preparing to transfer to a new DAM in several years.

We are looking for a talented Assistant Archivist with metadata and taxonomy experience to catalog and preserve materials and help the MSG Archives improve the function of our DAM.

The Assistant Archivist will catalog materials in the DAM system, rehouse materials in archival boxes, create or refine metadata schema and taxonomies for our DAM and assist with general administrative responsibilities.


The ideal candidate for this role will have Master’s Degree in Library and Information Science from an ALA-accredited institution or in Archival Studies or equivalent experience, knowledge of proper handling and housing of collections and basic preservation issues for materials in various formats, familiarity with basic database principles and experience working with customized databases. This position also requires experience working independently (with a minimum of day-to-day supervision), experience working on multiple projects at the same time, exceptional organizational skills and strong written and verbal communication skills. Experience processing sports and/or entertainment collections and working a corporate environment is strongly preferred.

This position requires the ability to frequently work in a warehouse environment.

This is a temporary position that will last for approximately 6 months.

New York City Economic Development Corporation - Electronic Records Analyst

(November 10, 2015)

Position Overview: Perform all basic functions of the Records Management Department, including inventory and index of records (both physical and electronic), quality control of data entry and document conversion. Serve on Records Management Help Desk (duties include responding to user requests for records by conducting searches in Records Management Application, and deliver and pick up requested records). Plan and support electronic records management strategies, processes, and systems for the Economic Development Corporation’s information assets (including born-digital records in multiple formats and records converted from analogue media; long-term preservation strategies; and capture of metadata). Provide consulting services and technical assistance to program staff and other EDC departments. Conduct training sessions for users on basic records management, on the use of the department's Records Management Application, and on the m anagement of electronic records generally (e.g., network drives). Works under limited supervision, with wide latitude for the use of initiative and independent judgment.

DO NOT APPLY by email: use URL provided for JobVite.

New York City Economic Development Corporation - Records Analyst

(November 9, 2015)

Position Overview: Responsible for analyzing, inventorying, indexing, researching and locating NYCEDC department records in all formats (physical and electronic). The mission is to assist NYCEDC departments in the timely access, retrieval, storage, and maintenance of records and to assist the Vice-President, Records Management Department, in monitoring the implementation of the NYCEDC Record Retention Schedules. DO NOT apply by email -- use JobVite (URL provided).

92nd Street Y - Archivist

(November 9, 2015)

The 92nd Street Y, a world-class cultural and community center located on New York's Upper East Side, seeks an enthusiastic, entrepreneurial, collaborative, and innovative information professional to serve in the position of Archivist. The individual in this position will be responsible for all operations pertaining to the management of 92Y’s extensive institutional Archives spanning a range of physical and digital formats.

The 92Y Archives is a unique institutional collection of records, photographs, media, ephemera, and memorabilia documenting the rich history of 92Y since the organization’s founding in 1874. Owing to 92Y’s long-running prominence as one of New York’s preeminent Jewish community and cultural centers, the 92Y Archives also provides critical documentation reflecting the larger social, cultural, and Jewish history of New York City. Further, the Archives’ collection of several thousand audio and video recordings of lectures, readings, concerts, and performances presented in 92Y’s performances halls since 1949 is a remarkable record of public discourse surrounding national and global events and movements featuring world-renowned thinkers, scientists, artists, and political leaders.

For more information on the position responsibilities and how to apply, please visit the full job description at

New York Transit Museum - Associate Research Archivist

(November 7, 2015)

Friends of the New York Transit Museum is hiring an Associate Research Archivist to oversee: research requests made by MTA agencies; outside researchers and press; rights and reproduction invoices and contracts; research for exhibits and public programming; and promotion of collections through social media. The New York Transit Museum collects, preserves and presents material relating to the region’s public transportation, past and present, focusing on the agencies of the Metropolitan Transportation Authority and their predecessor companies. Established in 1976, the Transit Museum currently holds a collection of more than 4,300 cubic feet of historical records and approximately 8,000 artifacts, including historical vehicles.


Archive Research

The Museum has two archive locations and research centers in addition to the Museum. MTA Agencies and the outside public can make research requests remotely or visit the Archives in person. The Associate Research Archivist will be responsible for:

  • Setting up research appointments and assisting researchers with their requests.
  • Working with Press Aide on image requests to promote the museum.
  • Scanning or digitally transferring, photographing or compiling copies of material requested by researchers.
  • Overseeing rights and reproduction invoices and contracts.
  • Tracking invoices, modifying invoices, payments, and following up with expired contracts.

Curatorial & Collection Research

Curators and Collection staff often require assistance with researching items in the collection for exhibitions and public programs. The Associate Research Archivist will be responsible for:

  • Compiling research as requested by staff.
  • Fact checking and proofreading exhibit scripts.
  • Assisting with putting together material for public programs and assisting in the presentation when asked.

Outreach and Social Media

The Museum is actively promoting the collection through an online collection portal, finding aids and social media sites. The Associate Research Archivist will be responsible for:

  • Creating weekly posts for social media such as Facebook, Twitter, Instagram, and Tumblr promoting the collection and Curatorial activities.
  • Photographing, scanning and recording content to put online.
  • Helping to grow our online collection portal by editing and selecting records for publishing online.
  • Assisting with editing and putting Finding Aids & Pathfinders online.
  • Curating online exhibits by selecting material from the collection and creating themed presentations (for example: next year is the Museum’s 40th Anniversary. We would like to do an online exhibit of 40-years at the Museum.)
  • Coming up with new ways to promote the collection online or through public programming.

Other Tasks

  • When asked, assisting with processing incoming collections or installation and removal of exhibits.
  • Participate in the general activities of the Curatorial Department, including the supervision of staff and interns, as may be required.


  • Knowledge and an interest in New York transportation history
  • Enjoys working with the public
  • Experience and an interest in social media
  • Knowledge of best practices in handling and preservation of archival material
  • Understanding of licensing rights and creating legal contracts
  • A firm understanding of copyright law
  • Able to manage multiple work processes and projects simultaneously
  • Must have advanced computer skills in Microsoft Office, Photoshop, video editing, scanning, database management and familiar with Collection Management Systems such as PastPerfect and basic knowledge of digital photography
  • Must be available to work a flexible schedule as needed
  • Excellent written and verbal communication skills
  • Ability to work productively, both independently and in teams
  • Valid New York State driver’s license and willingness to drive the museum van a plus
  • Comfortable with public speaking and participation in public programs that promote the Collection
  • Patience and a sense of humor


  • Master’s degree from an accredited college or university in museum studies, library & information studies, archival studies, history or a closely related field, preferred


The New York Transit Museum is the largest museum in the United States devoted to urban public transportation history, and one of the premier institutions of its kind in the world. The Museum explores the development of the greater New York metropolitan region through the presentation of exhibitions, tours, educational programs, and workshops dealing with the cultural, social, and technological history of public transportation. Since its inception nearly 40 years ago, the Museum, housed in a historic 1936 IND subway station in Downtown Brooklyn, has grown in scope and popularity. As custodian and interpreter of the region's extensive public transportation networks, the Museum strives to share, through its public programs, this rich and vibrant history with local, regional, and international audiences. The Associate Research Archivist position is employed by the Museum’s non-profit affiliate, Friends of the New York Transit Museum.

Qualified individuals interested in this job opening must apply by e-mail. Resume and cover letter should be sent as .docx or PDF to Carey Stumm, Collections Manager Specify subject as Associate Research Archivist Posting.

Friends of the New York Transit Museum is an equal opportunity employer.

Rowan University - Assistant Archivist

(November 4, 2015)

Rowan University Archives and Special Collections seeks an archives assistant to work in the University Archives and Special Collections located in the Campbell Library on the Glassboro Campus.

Please see link for full description and application instructions.

Email below is for questions only.

All applicants must apply via the university's website.

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