Job Postings

Current Openings


Full Position Descriptions

Private Theater Archives - Part-Time Archivist/Theater Historian

(January 23, 2015)

Archivist/Theater Historian for Private Theater Archive

Archivist/theater historian needed to catalog and preserve the private archive of a theater scholar. Ideal candidate is knowledgeable in theater history and has archiving/records management skills and experience with digitization practices and archival management software.

This is a part-time position.

Please e-mail cover letter, resume, and references to adminhr15@gmail.com

Wildlife Conservation Society Archives - Internship

(January 17, 2015)

Title: Archives Processing Intern

Supervisor: Library and Archives Director
Start Date: February 2015
End Date: May 2015

Schedule: Minimum commitment of 104 hours, between Monday and Friday, 9:00am – 5:00pm

Summary

Under the guidance of the WCS Processing Archivist, the Archives Processing Intern will gain experience in various components of archival processing and description. While WCS Archives internships are unpaid, we are happy to work with academic institutions so that students can get academic credit for their internship. Interns should be able to commit at least 104 hours to the internship and must schedule their hours Monday through Friday, 9-5.

Objectives

Experience to be gained includes but is not limited to:

- survey, arrange, and describe an archival collection
- enter data into an archival management system
- create an EAD finding aid
- document their work with one or more posts for Wild Things, the WCS Archives Blog

Qualifications

- enrollment in or recent completion of a graduate program (within the last 6 months) in library science, museum studies, or a related field
- experience with archival collections is preferred

Location: Bronx Zoo

Application Instructions

Interested individuals should submit a resume and a statement of interest describing what you hope to bring to the internship and gain from the experience. Please email your cover letter and resume to: Opportunities@wcs.org; specify “Archives Processing Intern, Spring 2015” in the subject of your email.

Applications will be considered as they come in until February 9th, 2015.

EOE, M/F/V/D

American Jewish Joint Distribution Committee - Internship Indexing

(January 17, 2015)

Spring 2015 -- Experiential Education opportunity at the American Jewish Joint Distribution Committee (JDC).

JDC is the world’s leading Jewish humanitarian assistance organization. Since 1914, JDC has exemplified that all Jews are responsible for one another and for improving the well-being of vulnerable people around the world.

Today, JDC works in more than 70 countries and in Israel to alleviate hunger and hardship, rescue Jews in danger, create lasting connections to Jewish life, and provide immediate relief and long-term development support for victims of natural and man-made disasters


Indexing Opportunity

The JDC Names Index is an indispensable resource tool for genealogists, personal historians, and scholarly researchers alike. Over 500,000 names have been indexed from historic documents and client lists of those who received JDC aid, financial or otherwise. Currently indexed material includes lists of people helped from 1914 to 1974. The JDC is seeking Experiential Education Project participants to assist in indexing important historic lists for publication in our database. This is perfect for those with an interest in Jewish or general history, genealogy, the non-profit sector, library science or archival work.

Responsibilities include:

• Researching new documents to be indexed
• Cataloguing names directly into database
• Administering quality control

Qualifications:

General computer skills and high attention to detail are required. An interest in history and genealogy are highly recommended.


The opportunity is unpaid. To apply, please send a cover letter and resume to internship@jdc.org.

American Jewish Joint Distribution Committee - Internship Audio Visual

(January 17, 2015)

Spring 2015 - Experiential Education opportunity at the American Jewish Joint Distribution Committee (JDC).

JDC is the world’s leading Jewish humanitarian assistance organization. Since 1914, JDC has exemplified that all Jews are responsible for one another and for improving the well-being of vulnerable people around the world.

Today, JDC works in more than 70 countries and in Israel to alleviate hunger and hardship, rescue Jews in danger, create lasting connections to Jewish life, and provide immediate relief and long-term development support for victims of natural and man-made disasters.


Audio-Visual Media Collections Opportunity

The JDC Archives comprise one of the most comprehensive and significant records of modern Jewish history in the world. We eagerly look forward to working with a MIAP intern on projects to preserve, reformat, and provide access our historic film and video collections. These collections contain over 1,000 films and videos depicting JDC's work, which range from early silent films in the Soviet Union, to many films from the World War II era and its aftermath, to more recent footage of JDC’s global humanitarian work in regions such as Eastern Europe, Africa and Latin America. There are over 1500 audio recordings, including oral histories and eyewitness accounts that testify to JDC's efforts to meet needs around the world at critical moments in Jewish and world history over the past century. The collection includes a variety of video formats and corresponding equipment to enable viewing.

Responsibilities include:

• Cataloging video collections and creating labels for video assets
• Aiding in the implementation of preservation and collections management plans
• Viewing programs to summarize content for the collection inventory and identify works worthy of digital transfer

Qualifications:

Interest in archives and information science is recommended. Familiarity with databases required. Experience with processing of archival audio-visual materials is preferred, but not necessary. Concurrent coursework in Archives, Library Science, Museum Studies, or History.


The opportunity is unpaid. To apply, please send a cover letter and resume to internship@jdc.org.

American Jewish Joint Distribution Committee -  Internship Photo Collection

(January 17, 2015)

Spring 2015 - Experiential Education opportunity at the American Jewish Joint Distribution Committee (JDC).

JDC is the world’s leading Jewish humanitarian assistance organization. Since 1914, JDC has exemplified that all Jews are responsible for one another and for improving the well-being of vulnerable people around the world.

Today, JDC works in more than 70 countries and in Israel to alleviate hunger and hardship, rescue Jews in danger, create lasting connections to Jewish life, and provide immediate relief and long-term development support for victims of natural and man-made disasters.

Photograph Collection Opportunity

The Photo Collection of the JDC Archives contains over 100,000 images. These photographs offer a rich historical overview of activities conducted by JDC for 10 decades in over 90 countries around the world. More than 60,000 photographs have already been digitally scanned. The Archives is seeking an Experiential Education Project participant to assist us with the cataloguing and preservation of the photograph collection. Geographical scope and range of topics in the photograph collection lets the participant to suggest areas that interest them.

Responsibilities include:

• Integrating new photographs into existing cataloguing system.
• Entering and copy-editing information into the Archives database.
• Researching online to enrich descriptive data for photographs.

Special project:

• Integrating unprocessed collection of photographs in our nearby offsite facility.

Qualifications:

A familiarity with Word, Excel and database procedures is recommended. Library or archival training is preferred. Ideal candidate will have an interest in photography or pictorial history.


The opportunity is unpaid. To apply, please send a cover letter and resume to internship@jdc.org.

Molloy College - Archives Assistant

(January 15, 2015)

Molloy College –Archives Assistant – Temporary, Part-time

Archives and Records Center
Molloy College
Rockville Centre, NY

Summary:
Molloy College has an immediate opening for an Archives Assistant. This temporary position is part-time, through June 2015. Under the direction of the College Archivist the assistant will process collections following archival principles and participate in records management activities. Special projects may be assigned.

Duties and Responsibilities:
Creating or updating accession records
Preparing minimum collection descriptions
Processing archival collections and preparing finding aids
Scanning of photographs and documents
Entering data in collections management system
Answering requests, completing retrieval and refiling activities
Receiving records transfers from departments and verifying or creating inventories as needed
Assisting with stack maintenance –re-shelving, shifting and inventory updates
May be assigned other duties as needed

Desired Minimum Qualifications:
Bachelor’s degree required, MLS with a concentration in Archives preferred
1-2 years archival processing experience preferred
Reliable, detail oriented with strong organizational skills
The ideal candidate must be able to work independently and as part of a team
Proficiency with MS Office
Experience using collection management systems and/or relational databases is necessary
Working knowledge of Adobe Creative Suite is preferred

Physical demands:
This position can be physically demanding – requiring the frequent movement and relocation of archival and records storage containers that can at times weigh 40lbs. Qualified applicants must be able to navigate step stools and ladders, lift and carry boxes, and maneuver hand carts or hand trucks as part of their regular activities.

Compensation and Schedule:
This temporary part-time position is paid $15.00 per hour.
3 days per week for a total of 21 hours a week during normal business hours: Monday-Friday, 9am-5pm.
Position has an immediate start and ends June 30, 2015.

To apply:
Please send a cover letter, resume and 3 references to Larissa Woo, Director of Archives & Records Management at LWoo@molloy.edu . Specify “archives assistant spring 2015” in the subject line, applications will be considered as they arrive until January 30, 2015.

The Metropolitan Museum of Art - Internship

(January 13, 2015)

Paid Summer 2015 Internship for Graduate Student - The Metropolitan Museum of Art Archives

Museum Archives holdings are primarily textual documents related to the Metropolitan's institutional history, collection, and past exhibitions, dating from 1870 through the twentieth century. The intern's responsibilities will include archival processing of Museum records, reference assistance to Museum staff and non-staff scholars, and historical research. The ideal candidate will be enrolled in a graduate program in library/information science or archives management. In addition to developing practical work skills through this departmental placement, the intern will participate in MuSe (Museum Seminars) and interact directly with the Museum's diverse audience by conducting a gallery talk based on their area of expertise.

MuSe
The internship commences with MuSe (Museum Seminars), a series of curator talks in the galleries and presentations by executive staff that introduce interns to the curatorial, educational, and operational structure of the Museum. The seminars also include hands-on workshops and practice sessions to prepare interns to lead gallery talks and tours. Graduate interns attend mandatory full-day MuSe sessions for the first week of the program, and then each Monday throughout the rest of the summer.

Eligibility
This internship is open to individuals who are currently enrolled in a master's program or who have graduated from a master's program within one year of the application deadline. PhD candidates are not eligible to apply, but may be eligible for one of several Museum Fellowships.

Dates and Compensation
June 1–August 7, 2015
Full time: five days, thirty-five hours per week
Compensation: approximately $4,000 ($11.42/hour, less applicable taxes and deductions)

Application deadline: January 23, 2015, at 4:00 p.m.

For further information and to complete an online application visit http://www.metmuseum.org/research/internships-and-fellowships/internships/internships-for-college-and-graduate-students/muse-internship-program

For further information regarding The Metropolitan Museum of Art Archives visit http://libmma.org/portal/museum-archives/.

Mary MacGill Jewelry - Internship

(January 8, 2015)

Mary MacGill is a Brooklyn Based artist and designer working in gold and semi-precious stones. Combining the fragility of wire with the strength of stone, MacGill’s work falls in the lineage of mentor Kazuko Oshima and sculptor Alexander Calder. Unlike a lot of modern jewelry, our pieces eschew the chemical and heat processes in favor of the handcrafted aesthetic of ancient jewelry making traditions.

This spring will be a crucial time for us to get reorganized, to network, and to build our inventory as we continue to expand. The internship will provide a dynamic experience in a startup environment. The intern will be expected to actively participate in many areas of the business: the making process, web design, sales, accounting, event planning, social media and PR. Being a part of a small and fairly new company is a unique and rewarding experienceundefinedyou will be able to see the growth day-to-day and month-to-month. We are a company of three people, so our intern will be an essential addition to the team and our growth as a brand.

January – April
2 days a week (days and hours flexible)

To apply, please send resume and cover letter to caitlin@marymacgill.com

The Shubert Organization, Inc. - Processing Archivist

(January 7, 2015)

Processing Archivist, The Shubert Archive

The Shubert Archive, a project of The Shubert Foundation, documents, collects, and preserves, the history of The Shubert Organization in its present and earlier configurations. With this purpose in mind, the Archive accumulates information and historical materials about the Shubert Brothers, the current Shubert Organization, Shubert productions, and all companies and theatres that have been owned and operated by Shubert since the company’s inception at the turn of the 20th century. A secondary focus is to support the study of Times Square and Broadway theatre history through the Archive’s collections.
The Processing Archivist will report to the Director and the Archivist and will assist the Archive staff in the smooth operation of the Archive. The ideal candidate will have a passion for theatre and a willingness to pitch in and be part of a team.

DUTIES:
•Reconcile, consolidate, and fact check legacy inventories; create new inventories.
•In consultation with the Archive’s Director and Archivist, identify priority collections and record groups for processing, and work to address the backlog of unprocessed collections.
•Arrange and describe archival materials in all formats in accordance with professional standards and best practices.
•Applying standard archival theory and practice, use Cuadra Star archives software, as well as other software such as Microsoft Excel, to create collection guides and finding aids.
•For the Archive’s ongoing digitization project, manage the scanning of images and documents and apply appropriate descriptive, technical, and administrative metadata.
•Oversee the Archive’s submissions of finding aids to the Online Public Access (OPA) catalog by standardizing the finding aids, preparing them for inclusion, and auditing the content for quality control.
•Assist with collection maintenance and help manage physical space needs.
•Assist with the re-housing of collections following best practices for storage and preservation.
•Act as Assistant Editor on the Archive’s annual newsletter, The Passing Show, which is currently available both in print and online.
•Supervise and train clerical personnel to assist with collection processing, as needed.
•Perform other duties as required.

QUALIFICATIONS:
•MLS/MLIS from an ALA-accredited university with a concentration in Archives, or an equivalent degree such as an MA in Archives.
•A graduate degree in Theatre History and a strong interest in the performing arts would be an asset.
•Experience of at least one year in arranging and describing archival collections.
•Demonstrated understanding of accepted archival standards in regard to archival description, controlled terminologies, and metadata.
•Experience in all aspects of archival digitization practices and standards, including handling of archival materials and use of high-tech scanning equipment.
•Familiarity with archival management software; knowledge of Cuadra Star, the Shubert Archive’s database program, is a plus.
•Familiarity with Web publishing platforms.
•Knowledge of preservation issues relating to both traditional and digital materials.
•Physical ability to perform the duties of this position, including lifting and carrying of boxes weighing up to approximately 50 lbs.; climbing of stairs and ladders; and engaging in considerable standing, walking, stooping, bending, and lifting.
•Outstanding organizational and time-management skills; ability to prioritize tasks and meet deadlines.
•Capacity to work independently, as well as on a team.
•Top-notch oral and written communication skills, along with excellent editing skills.
•Attention to detail.

All candidates will be required to, at a point in the selection process, submit a finding aid and an additional writing sample of at least 1,000 words.
We offer a competitive salary and a superior benefits plan.

Please submit cover letters (which must indicate salary requirements) and resumes to:
The Shubert Organization, Inc.
Human Resources Department
234 W. 44th Street
New York, NY 10036
hr@shubertorg.com
fax: (212) 944-4569

Solomon R. Guggenheim Foundation - Director, Library and Archives

(January 6, 2015)

The Solomon R. Guggenheim Foundation is seeking a Director, Library and Archives. The Director, Library and Archives will report to the Deputy Director, Chief Curator and is responsible for the administration, operation and maintenance of the library, archives, and records management.

Founded in 1937, the Solomon R. Guggenheim Foundation is dedicated to promoting the understanding and appreciation of art, primarily of the modern and contemporary periods, through exhibitions, education programs, research initiatives, and publications. The Guggenheim network that began in the 1970s when the Solomon R. Guggenheim Museum, New York, was joined by the Peggy Guggenheim Collection, Venice, has since expanded to include the Guggenheim Museum Bilbao (opened 1997) and the Guggenheim Abu Dhabi (currently in development). Looking to the future, the Guggenheim Foundation continues to forge international collaborations that take contemporary art, architecture, and design beyond the walls of the museum. More information about the foundation can be found at guggenheim.org.

Supervisory Responsibilities: This position manages department staff, including an Assistant Librarian and Associate Archivist; interns; temporary and grant employees; and volunteers.

Key Responsibilities:
- Provides vision, leadership, innovation, and long range planning for fundraising, facilities, archival and library practices, technology, preservation, security, maintenance, and outreach.
- Develop and maintain all aspects and daily operations of the library and archives department including the budget, policies and procedures, library catalog, archives and records database, research services, department’s web and social media content, and other day-to-day activities.
- Ensure the Museum’s library and archives collections are cataloged and processed using current industry standards and maintained in the appropriate environment with the maximum amount of accessibility.
- Manage digital records preservation program. Update, maintain, and monitor museum-wide records retention policy and schedules including compliance and annual destruction.
- Identify, propose, and draft narratives for grant opportunities through coordination and collaboration with Development. Manage funded grant projects.
- Provide essential leadership and guidance for team members to maximize productivity, set performance standards and evaluate performance, and implement professional development opportunities.
- Support the Museum’s mission through development of collections, collaboration with museum staff, and promotion of history through exhibitions and other activities. Keep abreast of Guggenheim programming through ongoing contact with Curatorial, Education, Exhibition, Conservation, and administrative staff.
- Participate in planning task force for a future collection center that will consolidate its staff and storage into one efficient, multi-use building with a dynamic public component. Envision, propose, and plan expanded role that the library and archives will have in public research, programming, and outreach.
- Other duties as assigned.

Qualifications and Requirements:
- 7+years’ experience as a Museum Librarian, Museum Archivist, or similar.
- MLIS with coursework in Art History or related.
- Demonstrated knowledge of research libraries, archives, and records management procedures including cataloging (MARC21), arranging and describing archives collections (EAD), managing digital repositories (OAIS), and records retention schedules.
- Experience with integrated library system (ILS), archives databases, open source software, and social media.
- Excellent oral and written communication skills, with demonstrated publication history.
- Excellent project management skills, ability and willingness to maintain a high level of accuracy and attention to detail.
- Ability to work on a wide variety of projects concurrently, with concern for the tasks assigned and the goals of the department.
- Knowledge of Museum purposes, organization and procedures.
- Knowledge of additional languages a plus.

The Guggenheim offers a competitive salary and excellent medical, dental, life, disability, and retirement plan coverage. Our staff also enjoys generous vacation, sick leave and personal days, access to a variety of cultural institutions, discounts to museum stores, and a stimulating and collegial work environment.

Qualified applicants please send your resume and cover letter, including salary expectations, to employment@guggenheim.org. Indicate the job title "Director, Library and Archives" in the subject line.

The Solomon R. Guggenheim Foundation is an equal opportunity employer.

The American Folk Art Museum- Internship

(January 5, 2015)

The American Folk Art Museum (AFAM) is currently accepting applications for an archival intern for the Spring 2015 semester. The AFAM archives is currently undergoing a major processing and cataloging project as we prepare for the opening of our new Folk Art Annex and Study Center in 2015. Internships are unpaid, but we will happily work with graduate programs to arrange for academic credit. The intern should be able to commit to at least one full day a week, from approximately January through May 2015.

Projects will be varied, and may include, but are not limited to:
- Helping to prepare archival material to move to our new location
- Surveying collections (including creating preliminary inventories and processing plans)
- Processing and rehousing paper and photograph collections
- Creating accession and resource records in ArchivesSpace
- Writing finding aids

The archival internship is open to students currently enrolled in an ALA-accredited Master of Library Science program, preferably with a concentration in archival studies, and who have completed all introductory courses. Successful candidates will be knowledgeable of basic archival principles, are motivated and detail-oriented, are able to work both independently and in a team, and have basic research skills.

Please send resume, statement of purpose and contact information for one reference to Mimi Lester, mlester@folkartmuseum.org

YIVO Institute for Jewish Research - Project Manager

(December 28, 2014)

Title: PROJECT MANAGER
Position Available: February 1, 2014
Department: Archives and Library
Schedule: Full Time
Reports to: Director of Digital Initiatives and Head of Library and Archives

SUMMARY:
The YIVO Institute for Jewish Research seeks a skilled, innovative, and knowledgeable professional with experience in project management and archival and library metadata practices for the position of Project Manager for the YIVO Vilna Project, a 7-year initiative to process, conserve, digitize, and make accessible archival materials and books (the Vilna Collections) in YIVO’s archives and library in New York and archival materials and books in Vilnius, Lithuania, where YIVO is carrying out a joint project with the National Library and Lithuanian Central State Archives.

Manages general daily operations of the YIVO Vilna Project (further: the Project), maintains its budget and documentation. Creates and supervises the workflow for Project-related personnel. Coordinates cooperation on the Project with the partner institutions in Lithuania, which will include (once-yearly) travel to Vilnius, Lithuania . Leads the work on customization and adaptation of Archon and Aleph information management platforms, and digitization for the needs of the Project, including training and hiring of personnel and purchase of necessary equipment.

ESSENTIAL FUNCTIONS (approximately 90%):
• Supervises the work and general operations on the YIVO Vilna Project;
• Creates and coordinates the processing plan and workflow for archivists, librarians, conservators and digitization technicians at the YIVO Archives and Library in New York;
• Coordinates schedules with and deliverables from institutions in Vilnius, Lithuania, and travels there to review the cataloging and digitization work carried out for the Project;
• Organizes work on customizing and adaptation of the collection management platforms (Archon/Archives Space, Aleph) for the Project;
• Oversees creation, management and storage for the Project’s digital assets, and cataloging of the Project collections;
• Coordinates hiring and training of personnel for the project, purchase and installation of digitization and other equipment, maintains Project’s budget and documentation.

ADDITIONAL RESPONSIBILITIES (approximately 10%)
• Assists the Director of Digital Initiatives with the preparation of grant proposals related to the Project;
• Participates in the design of a website to become a special portal to the Vilna Collections (Project-related assets at YIVO);

QUALIFICATIONS
Education and training:
Master’s degree in Library Information Science from ALA-accredited institution with concentration on archives, and additional professional development.

Work experience:
• At least 5 years of full time professional work in a special library or archival setting processing large collections, and several years’ experience in supervising other employees’ work and collaboration within a major library or archives’ project.
• Minimum of 3 years of professional metadata creation in an academic or research institution;
• Experience of work with principles and details of authority control;
• Experience of work with collection management systems.

Skills and abilities:
• Demonstrated knowledge of MARC, DACS, METS, Dublin Core, EAD and other metadata formats and standards;
• Knowledge of discovery tools and related metadata practices in a library or archival context;
• Knowledge of XML and HTML, of digitization protocols, and principles of web design;
• Proficiency in MS Word suite;
• Excellent written and verbal communication skills.
TO APPLY: Please send a letter of application which addresses how you meet the basic qualifications for this position; résumé; and names, e-mail addresses, and telephone numbers of three references who can be contacted, to Roberta Newman, Director of Digital Initiatives, rnewman@yivo.cjh.org.
YIVO is an Equal Employment Opportunity Employer.
The YIVO Institute for Jewish Research was founded in Vilna, Poland, in 1925, and relocated to New York City in 1940 with the mission to study the thousand-year history of Jewish life in Eastern Europe and Russia in all its aspects: language, history, religion, folkways and material culture. Today YIVO’s Archive and Library preserve the largest and most significant collection of materials on this subject in the world, and our mission remains the same. YIVO offers cultural events and programs throughout the year, including lectures, concerts, films, exhibitions and symposia. YIVO also offers adult education and Yiddish language programs, scholarly publications, research opportunities and fellowships.

Mohank Preserve - Internship

(December 22, 2014)

SPRING 2015 LIBRARY CATALOGUING INTERNSHIP

Interns will gain valuable experience cataloguing a library established in the 19th collection is from the late 19th historic private, non-profit nature preserves. For nearly 50 years the Mohonk Preserve has been protecting over 8,000 acres of the Northern Shawangunk Mountains in Ulster County, New York. The Mohonk Preserve’s Daniel Smiley Research Center, located on the grounds of the Mohonk Mountain House (www.mohonk.com) holds over 2,400 volumes in its natural history special collections library.

Qualifications:

Currently enrolled or recently graduated from an accredited MLIS program

Course work in original and copy cataloging required. Experience in original and copy cataloging preferred.

Familiarity with Library of Congress Online Catalog and Dublin Core preferred.

Proficiency using computers, internet, and MS Office Suite required.

Comfortable learning and using new technology.

Familiarity with PastPerfect cataloging software a plus.

Working both as a team and independently, the ability to take direction, and willingness to ask questions is important.

Strict adherence to collection management policies required.

Duties:

Create bibliographic entries for natural history special collections library using Koha (web-based integrated library system) and PastPerfect (collection management software).

Assess materials for future conservation needs, and prioritize for digitization.

Duration: 12 weeks during Spring Semester (mid-Jan. – mid-Apr., excluding holidays), 10-15 hours/week

Stipend: Unpaid. Access to world renowned National Historic Landmark resort and nature preserve.

Who may apply: Library/information science graduate students with at least 15 credits.

How to apply: Send a copy of your resume, a cover letter which clearly states your reasons for pursuing this

internship and what you hope to gain as part of your career goals, your transcript, and two letters of recommendation to: Director of Conservation Science,



Mohonk Preserve Daniel Smiley Research Center,

1000 Mountain Rest Rd., New Paltz, NY 12561

Email: jthompson@mohonkpreserve.org

DEADLINE FOR APPLICATION: JANUARY 15, 2015

New York Art Resources Consortium (NYARC) - Internship

(December 22, 2014)


Paid Internship
NYARC (New York Art Resources Consortium)

Web Archiving Intern
Part-Time (10 hours/week during winter/spring academic semester)


Background
The New York Art Resources Consortium (NYARC), consisting of the libraries of The Frick Collection, The Brooklyn Museum, and the Museum of Modern Art, seeks a student in a graduate program of information science, art history, or related discipline to become an intern in a grant-funded program that will collect, capture, describe, and archive web content of resources for the study of art. The program is funded with a grant from the Andrew W. Mellon Foundation and is administered by The Frick Collection. Building on a previous study that examined the organizational, economic, and technological challenges posed by the rapidly increasing number of web-based or “born-digital” resources that document art history and the art market, the current program will implement the recommendations that emerged from the study to acquire, preserve, and provide unified access to these unique and often ephemeral materials.

Reporting to the Web Archiving Program Coordinator, the intern will be assigned to a NYARC library to work on relevant web-based collections in five areas of focus that correspond with analog collection strengths.

Position Summary
Using Archive-It and other tools, the intern will build and refine web-based collections, perform quality control, and create descriptive metadata for captured content.

Duties and Responsibilities:
• Use Archive-It and other tools to create web collections defined by NYARC Directors
• Perform Quality Control of WARC (Web ARChive format) files
• Create metadata for captured content
• Create and update administrative records
• Participate in beta testing of discovery platform
• Provide written reports and evaluations as requested
• Assist with interviews of curators and scholars at NYARC and elsewhere to identify current and potential uses of web content and archives in scholarly research

Qualifications

Requirements:
• Must be enrolled in an accredited Master’s Degree program in Library/Information Science, Art History, or related discipline
• Demonstrated interest in web archiving and metadata creation in a research library or comparable environment
• General knowledge of software applications supporting integrated access to online collections and associated technologies
• Knowledge of current trends and emerging technologies in web archiving
• Demonstrated organizational, analytical, and problem solving skills
• Ability to work both independently and collaboratively with other team members in a consortial environment
• Excellent interpersonal skills, with a demonstrated ability to communicate effectively, both orally and in writing
• Ability to meet deadlines

Preferred Qualifications: coursework/training in metadata; Experience in library or archives; knowledge of web archiving tools and techniques; knowledge of scholarly literature of art history

Compensation: $12.50/hour based on 12 week internship. Total compensation/semester is expected to be: $1,500, hourly rate will vary according to number of weeks in semester.

Benefits of a Paid Internship
The opportunity to participate in a cutting-edge program of new technology in leading museum libraries; Free or discounted admission to most of New York’s finest museums; Discounts on Museum Shop purchases; A beautiful and pleasant work setting and an excellent opportunity to appreciate some of the world’s finest works of art. Additional benefits may vary depending on library site to which the intern is assigned.

Internship Timeline:
Please submit applications by January 12th, 2015. The internships will begin in late January 2015, based on the semester start date.

The internship is for the winter/spring semester, with a possibility of extension to additional paid internships for summer and fall semesters of 2015.

Application Process:
Send resume and cover letter with reasons you are applying for the paid internship, and the contact information and professional affiliation of one professor who may be contacted as a reference to:

(include “Web Archiving Intern” in subject line of email). No phone calls please.

Library Administration
jobs@frick.org
The Frick Collection
1 East 70th Street
NY, NY 10021

NYC Department of Environmental Protection - Digital Collections Archivist

(December 19, 2014)

Digital Collections Archivist
The New York City Department of Environmental Protection is seeking candidates for the position of Digital Collections Archivist to join its Records and Archives Management unit. This newly created position will administer the recently acquired digital asset management system (Extensis Portfolio), direct digitization projects, acquire and describe born digital records, implement a strategy for preserving digital assets, and improve on ways to provide access to digital assets based on user needs. This position will monitor system hardware and storage needs and interface with the agency’s Information Technology group on behalf of the unit.

Responsibilities:
•Administer digital asset management system including service contracts, software upgrades, creating user accounts with variable security and access rights, etc.
•Develop, implement, and document workflows and procedures for the capture, storage, and delivery of digital assets and associated metadata
•Establish procedures and schedules to systematically receive born digital records from agency creators (starting with press office photography, capital construction photography, and serial reports/publications); lead efforts to locate and transfer high value born digital records from agency creators to archive.
•Import descriptive metadata into Extensis Portfolio from collection inventories
•Update collection inventories with technical digital metadata
•Plan and direct digitization projects and perform ad-hoc digitization as required
•Maintain and report metrics on digitization projects, born digital acquisitions and other significant information that demonstrates work progress and the merits of the unit’s digital program
•Collaborate on the development of metadata to enhance access to digital assets including controlled vocabularies
•Improve access to digital assets by observing and analyzing user trends and needs
•Investigate, propose, and implement a strategy to preserve digital assets
•plan for growth and replacement
•Develop, document, and provide training for digitization projects and for using Extensis Portfolio
•Fulfill agency obligation to Local Law 11 of 2003 which requires city agencies to transfer electronic copies of official publications to the Department of Records and Information Services
•Contribute to grant writing that supports digital projects
Oversee hardware and software needs such as support contracts and backups;
Minimum Qual Requirements
1. A master's degree from an accredited college in Library Science, Archival Science, American History, Political Science or a related area, plus two years of full-time experience in archival or library science, one year of which must have been in a supervisory capacity of incumbents performing at a professional level; or
2. Education and/or experience equivalent to "1" above. However, all candidates must have a master's degree from an accredited college and the one year of supervisory experience as described in "1" above.
Preferred Skills
•Aptitude for complex, analytical work with strong attention to detail
•Desire and ability to work in a collaborative team-oriented environment
•Ability to communicate effectively on technology issues with technical and non-technical staff
•Experience implementing and managing a digital asset management system and directing a digitization project
•Working knowledge of metadata and archival description standards DACS, EAD, MODS, METS, and Dublin Core
•Working knowledge of digital preservation standards such as PREMIS, OAIS, and TDR
•Familiarity with digital preservation, digital imaging, and digital forensics software and applications
•Strong command of archival theory and experience working in an archive, library, or museum
•Experience establishing and customizing open source software applications
•Experience working with relational databases
•Familiarity with archival description software applications such as Archivists’ Toolkit, ArchivesSpace, and/or Archon
•Proficiency with Adobe Photoshop
•Experience with a wide range of operating systems, storage systems, and file formats

To apply go to https://a127-jobs.nyc.gov/ and search for “Digital Collections Archivist” or Job ID “178095”.

Work Location
420 East 38Th St., New York, NY
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

David Webb Archives - Internship

(December 18, 2014)

David Webb Archives Internship

Winter/Spring 2015

David Webb, an important American jewelry company founded in 1948, is looking for an archives intern possessing an interest in archival collections and decorative arts or jewelry. An attention to detail and good organizational skills are required.

The archive consists of over 40,000 drawings by David Webb, including client renderings, as well as company production records, and ephemera documenting David Webb in the fashion press and news.

This part-time internship is available to students enrolled in undergraduate or graduate archival or information studies programs or a decorative arts program, who wish to learn and gain professional experience in archive management.

This is an unpaid internship that can be used for course credit.

Commitment:
2 to 3 days/week,15 hours minimum. Hours and days are flexible.
Period of internship: to be discussed, but a minimum of 10 weeks is preferred.
Compensation: $100/week stipend

Responsibilities Include:
Digitization
Creation of metadata
Assisting in implementing best practices and setting priorities for collection management, processing, and description
Maintenance of current magazine editorial and press

Skills required:
Organizational skills
In depth knowledge of processing visual material and creating finding aids
Computer proficiency: Excel, Microsoft Office Suite, scanning, creating databases etc.
Archival best practices
Strong problem-solving skills
Archive, Library or Museum experience is a plus

Your submission should include:
Cover letter, including start date
Resume in PDF format
Two references with contact information

Apply via e-mail to:
Dianne Batista
Dianne.Batista@davidwebb.com

The Museum of the City of New York - Ephemera Cataloging Intern

(December 15, 2014)

The Museum of the City of New York seeks student interns to work in conjunction with a project to process, catalog, digitize, and rehouse the Ephemera Collections of the Museum of the City of New York. The interns will work alongside one part-time project employee and the Museum’s Assistant Director of Collections to process over 6,500 objects in order to prepare them for digitization. Tasks include, but are not limited to conducting condition assessments, recording dimensions and locations, and re-housing. Interns will be trained by the Project Manager, and have the opportunity to become familiar with the Cataloging Cultural Objects (CCO) data content standard, gain experience in object handling, and obtain first-hand knowledge of the steps involved in a large digitization process. Interns will also create complete catalog records with descriptive and physical metadata for those objects excluded from the digitization process that wi ll not be accessible to the public, but only internally, to Museum staff.

Appropriate candidates will be currently enrolled in Master’s program in Information and Library Science, with at least some coursework in archival studies. Preferred skills and qualifications include previous coursework working with cultural objects; familiarity to CCO data content standard; knowledge or demonstrated interest in New York City history; exposure to collections management systems such as ARGUS, PastPerfect, Museum Plus, or TMS; and experience handling fragile objects.

The Internship requires a minimum commitment of two full days a week (7 hours), scheduled during the Monday - Friday workweek for the duration of a semester; however, students with an interest in working with the Theater Collection may have the opportunity to structure those two days to include work with both collections. Internships are unpaid. Preference will be given to students completing the internship for course credit.

To apply: Please send a cover letter and resume to Lindsay Turley, Assistant Director of Collections, via email at lturley@mcny.org .

Founded in 1923 as a private, non-profit corporation, the Museum connects the past, present, and future of New York City. It celebrates and interprets the city, educating the public about its distinctive character, especially its heritage of diversity, opportunity, and perpetual transformation. It serves the public through exhibitions, school and public programs, publications, and collections. The Museum of the City of New York is an Equal Opportunity Employer.

Wildlife Conservation Society Library and Archives - Photo Archives and Digital Asset Management Intern

(December 15, 2014)

Title: Photo Archives and Digital Asset Management Intern

Supervisor: Library & Archives Director

Start Date: January 19, 2015

End Date: May 15, 2015

Schedule: Minimum commitment of 104 hours, between Monday and Friday, 9AM-5PM

Summary:
Under the guidance of the WCS Institutional Archivist and Digital Resources Manager, the Photo Archives and Digital Asset Management will gain experience in the care and management of historical and modern photo collections. While WCS Archives internships are unpaid, we are happy to work with academic institutions so that students can get academic credit for their internship. Interns should be able to commit at least 104 hours to the internship.

Objectives:
* research and record metadata about current and historical photographic materials
* ingest current photo assets into WCS’s digital asset management system
* digitize historical prints according to professional standards
* create one or more posts documenting the internship for Wild Things, the WCS Archives Blog

Qualifications:
* enrollment in or recent completion of graduate program (within the last 6 months) in library science, museum studies, or a related field
* strong interest in the management of photographic collections
* experience with archival collections and/or photographic materials (preferred)

Location:
Bronx Zoo

Application Instructions:
For full consideration, interested individuals should submit a resume and a statement of interest describing what you hope to bring to the internship and gain from the experience.

Please email your cover letter and resume to opportunities@wcs.org; specify “Photo Archives and Digital Asset Management Intern, Spring 2015” in the subject of your email. Applications will be considered as they arrive, until January 15, 2015.

EOE, M/F/V/D

The Bryd Hoffman Water Mill Foundation - Digital Archives Intern

(December 13, 2014)

Digital Archives Internship
Byrd Hoffman Water Mill Foundation
New York, NY

The Watermill Center is an interdisciplinary laboratory for the arts and humanities located on Long Island, NY. It was founded by theatre and visual artist Robert Wilson as a place for young and emerging artists to work, learn, create, and grow with each other. Watermill integrates performing arts practice with resources from the humanities, research from the sciences, and inspiration from the visual arts. Watermill is unique within the global landscape of experimental theatrical performance, and regularly convenes the brightest minds from all disciplines to do, in Wilson’s words, "what no one else is doing."

Administered by the Byrd Hoffman Watermill Foundation, the Watermill Center Archive documents the artistic practice, education and outreach activities of the organization. Currently, we are migrating and cataloging a large number of digital photographs, which form the basis of the archive.

The Watermill Center librarian seeks applications for a part-time, unpaid internship beginning in January of 2015.

The digital archives intern assists with preparation and cataloging for a new digital asset management system.

The intern will gain experience in cataloging, working with controlled vocabularies, improving and refining metadata standards.

Prospective applicants should be familiar with digital photography tools and metadata creation. Experience with a digitization project and work with a content management system is preferred. Interest in/experience with modern and contemporary visual art and performance is a plus.

Length of an internship is variable and will be set with your academic or professional interests.

Please email a brief letter of application, resume and names of two professional/academic references to: deb.verhoff@watermillcenter.org (with “Archives Internship” in the subject line) no later than January 15th, 2014.

The Byrd Hoffman Water Mill Foundation - Robert Wilson Archives Intern

(December 13, 2014)

Robert Wilson Archive
Byrd Hoffman Water Mill Foundation
New York, NY

Since the late 1960s, Robert Wilson's productions have decisively shaped the look of theater and opera. Through his signature use of light, his investigations into the structure of a simple movement, and the classical rigor of his scenic and furniture design, Wilson has continuously articulated the force and originality of his vision. Wilson's close ties and collaborations with leading artists, writers, and musicians continue to fascinate audiences worldwide.

Administered by the Byrd Hoffman Watermill Foundation, the Robert Wilson Archive promotes and supports research on Wilson’s works, career, and artistic legacy. The collection provides access to documentary materials including: photographs, papers, video recordings and ephemera directly related to Wilson's productions. In addition to documenting completed works, the archive records creative process through Wilson's production files, rehearsal notes and sketches.

The lead archivist seeks applications for a part-time, unpaid internship beginning in January 2015.

Interns assist with inventorying and providing a basic level of physical and intellectual control for collections. Interns will gain experience in cataloging, collection processing, and/or writing basic collection guides.

Prospective interns should be currently enrolled in or have recently completed a graduate program focusing on archival practice. They should also be familiar with the basic tenets of archival processing and digitization, and able to provide research and reference services. Technical requirements include Adobe, Office and an understanding of database principles.

Projects and duties may include but are not limited to:
• Processing of discrete collections and assisting with larger scale processing initiatives
• Rehousing material in new archival folders and boxes
• Scanning and digitally arranging original drawings, programs and other production materials
• Reference and research

Prospective interns should be currently enrolled in or have recently completed a graduate program focusing on archival practice. They should also be familiar with the basic tenets of archival processing and digitization, and able to provide research and reference services. Technical requirements include Adobe, Office and an understanding of database principles.

Interest in/experience with modern and contemporary visual art and performance is a plus.

Length of an internship is variable and will be set with your academic or professional interests.

A brief letter of application, resume and names of three professional/academic references should be emailed to clifford.allen@watermillcenter.org (with “Archives Internship” in the subject line) no later than January 15, 2015.

University at Albany, SUNY - University Archivist

(December 13, 2014)

University Archivist – University at Albany, SUNY

The University at Albany Libraries (State University of New York, Albany, NY) seek to hire a skilled, flexible, motivated and service-oriented librarian to develop an electronic records program, manage archival processing, and provide reference service in the Libraries’ University Archives. Working collaboratively with other members of the Department of Special Collections and Archives, and other campus faculty, staff, and students, the successful candidate will: provide reference and research service for the University Archives to students, faculty, staff, alumni, and the general public; supervise archival processing of the University Archives in paper and digital formats including arrangement, description, and preparation of EAD-encoded finding aids; plan, develop and implement an electronic records program for the University Archives; manage digital curation and preservation tasks including digital media inventorying, digital forensics, and applying metadata schema for access and preservation; develop ingest and web capture workflows for the acquisition of digital content; train and supervise student assistants and interns to assist in archival processing and digital projects; and contribute to efforts to expand access and use of special collections through exhibits, tours, and other forms of outreach. Tenure-track library faculty at the University at Albany, SUNY, are expected to engage in research, publication, and service to the Libraries, the University, and the profession, as required for promotion and continuing appointment.

Academic rank: Assistant Librarian or Senior Assistant Librarian

For additional information, including qualification requirements and application instructions, please go to http://albany.interviewexchange.com/jobofferdetails.jsp?JOBID=54379

Application deadline: January 5, 2015
The University at Albany is an EO/AA/IRCA/ADA employer.
About UAlbany:

The University at Albany Libraries include the M.E. Grenander Department of Special Collections and Archives which serves as a repository for manuscripts, archives (including the University Archives), books, and special collections of original research materials. The University Archives document the University at Albany, SUNY, from its origin in 1844 as the New York State Normal School to train teachers for New York State to its present status as a comprehensive research university. For more information, go to http://library.albany.edu/archive.

Brooklyn Historical Society - Internship

(December 13, 2014)

Brooklyn Historical Society seeks an Acquisitions Intern to assist with the creation of complete accession records for recent acquisitions; prepare incoming collections for Collection Committee review/approval; and prepare the deeds of gift for formal addition to the collection at Brooklyn Historical Society. This is an opportunity to engage in the early stages of archival management with incoming collections: to correspond with donors and consider intellectual property issues in a research environment prior to processing and access.

Candidates must have taken at least one course in archival concepts, or be enrolled in an archival course during their first semester of the internship to be eligible for the position.

The intern will be supervised by Julie May, Head of Collection Management. This is a Spring semester internship with the possibility of extension. A minimum of 2 days/week is required beginning as early as January 5, 2015.

Responsibilities
Assist with the management of incoming collections from acquisition through processing including:
• Perform basic rehousing and minimal description or inventorying.
• Modify templated deeds of gifts, taking into consideration the specifics of individual collections and donor specifications.
• Complete the physical and electronic accession record with necessary documentation, collection inventory, and location designation.
• Manage incoming born-digital collections; transfer files to secure server.

Required Qualifications
• Significant coursework towards the completion of a Masters in Library and Information Science with a specialization in archival studies and completion of an archival description courses.
• Demonstrated understanding of archival collections and principles of arrangement and description.
• Effective oral and written communication skills; ability to work both independently and as part of a team.
• Strong organization and time-management skills; attention to accuracy and detail is essential
• Ability to bend, reach, and lift boxes or volumes weighing up to 40 lbs.

Preferred Qualifications
• Previous experience working with CMS and ILS systems; preferably Archivists’ Toolkit.
• Previous archival processing and description experience, including an understanding of pragmatic and efficient processing procedures.
• Previous experience or knowledge about intellectual property issues in primary and secondary resource collections.
• Knowledge or interest in Brooklyn history.

Compensation
This is an unpaid internship that can be used for course credit, and includes a BHS staff ID, which grants free entrance to museums around New York City.

To Apply
Those enrolled in an ALA-accredited library program should post a cover letter and resume to library@brooklynhistory.org. The subject line of the email should read: Acquisitions Internship [last name]. Interviews will commence immediately. No phone calls please.

About Brooklyn Historical Society
Founded in 1863, Brooklyn Historical Society is a nationally-recognized urban history center dedicated to preserving and encouraging the study of Brooklyn's extraordinary and complex history. BHS is a vibrant museum, a world-renowned research library, a cutting-edge education center, and a hub for community dialogue. Located in a landmark 1881 building designed by architect George Browne Post, BHS welcomes both residents and visitors from around the world to learn about Brooklyn’s past, present, and future.

The Winthrop Group - Contract Archivist

(December 13, 2014)

The Winthrop Group has an immediate opening for a flexible, self-directed archivist to process a collection of corporate records. The position requires an individual who is a self-starter and comfortable working with little supervision, but also able to function well in a team environment. Position is full-time for one year with benefits. The work will take place in a storage environment.

Position Description
Responsibilities include processing archival records and detailed database entry. The project archivist will work cooperatively with other members of the Winthrop Group team and those on the staff of the client, as required, to complete the work.

Qualifications
• MLS or MA in history with archival management certificate and/or experience
• Minimum of three years of processing experience and a willingness to work with a large, complex collection
• Strong written and oral communication skills are essential
Knowledge of Microsoft Excel, Microsoft Access and Alfresco helpful.

Compensation
Compensation based upon experience and qualifications.

Contact Information
Please submit a cover letter, resume, a brief sample finding aid and three references (including names, titles, postal and e-mail addresses, and telephone numbers) to: Sam Markham, The Winthrop Group, 226 West 37th Street, 17th Floor, New York, NY 10018.

Resumes and reference information will also be accepted by e-mail at smarkham@winthropgroup.com. Winthrop Group will not be responsible for any formatting alterations that may occur.

Review of resumes will begin immediately.

The Felix Gonzalez-Torres Foundation - Internship

(December 4, 2014)

The Felix Gonzalez-Torres Foundation is accepting applications for a motivated, detail-oriented intern who is eager to learn and can work well individually and as part of a focused team.

Candidates may complete this internship in conjunction with upper-level undergraduate or graduate coursework in programs such as art history, information science, or archival management. Prior experience with the methods of collection management and provenance research would be an asset.

Duties will vary within the daily operations of the Foundation, however this internship is being offered in conjunction with a large archival and records management project scheduled to begin February 2015. Successful candidates should be well suited to fact-checking and information reconciliation using both paper files and information output from a database.

Commitment:
Two days per week, from 10am – 6pm through May 2015, with the possibility extension based upon the needs of the Foundation.

Application Instructions:
Please email cover letter and resume, along with days of the week that you would be available, to:
info@felixgonzalez-torresfoundation.org
Subject line: “Spring 2015 Internship”

The Black Metropolis Research Consortium - Project Manager/Archivist

(December 1, 2014)

The Black Metropolis Research Consortium (BMRC) is looking to hire a Project Manager/Archivist. Using independent judgment and discretion, while consulting with the BMRC's Executive Director, perform the following tasks:
- Prepare project reports and documentation as necessary, with particular attention to grant management and reporting.
- Lead the BMRC's goal of efficient and integrated (analog and digital) curation activities.
- Manage and develop relational databases (including FileMaker and Archivist's Toolkit); migrate date from legacy databases as needed to improve data collection and overall efficiency of operations.
- Manage BMRC's content management systems and social media platforms.
- Monitor emerging trends and technologies related to archives management.
- Represent the BMRC at meetings and conferences, and in discussions with peer institutions at the regional and national level.
- Assist with scheduling, attend, and provide updates on projects at BMRC Board meetings.
- Serve as liaison between the BMRC, the University of Chicago Office of the Provost and technical staff.
- Work with Second Space members as well as community members. May include processing of analog and/or digital collections using standard tools and archival appraisal.
- Provide support for BMRC events and related programming.
- Perform other office duties as assigned.

Education:
MLIS from an ALA-accredited institution, with a minimum of 12 credit hours of coursework focused on the intellectual control and organization of archival collections is required. A Bachelor's degree is required. (Subject area of History or a closely related field is preferred.)


For a complete job description and to apply, please go to the Online Employment Site -
https://jobopportunities.uchicago.edu/applicants/jsp/shared/Welcome_css.jsp

The Requisition Number for the announcement is: 097457.

The BMRC is an unincorporated Chicago-based association of libraries, universities, and other archival institutions. Its mission is to make broadly accessible its members’ holdings of materials that document African American and African diasporic culture, history, and politics, with a specific focus on materials relating to Chicago. The University of Chicago serves as the current host institution of the BMRC and is the BMRC’s fiscal agent.

Please check out the BMRC at:
https://bmrc.uchicago.edu

The application deadline is February 1, 2015. No phone calls please.

Brooklyn Historical Society - Reference Librarian (part-time)

(November 18, 2014)

Job Description: Reference Librarian (part time)

Brooklyn Historical Society’s Othmer Library and Archives in Brooklyn, NY seeks an energetic, user-oriented candidate to serve as a part-time Reference Librarian reporting to the Head of Reference and User Services.

The ideal candidate is detail-oriented, highly organized, and has an eye for improving efficiencies. He or she communicates clearly and effectively with a wide range of users (from internal museum staff to advanced scholars to local genealogists) and prioritizes user experience and satisfaction.

Job Responsibilities

The Reference Librarian will provide high-quality reference services to library users and museum visitors in the library reading room as well as via email, telephone, and post. The Reference Librarian will also support a robust and innovative library instruction program. He or she will facilitate day-to-day operations of the reading room, will collect and help analyze assessment data, and will promote the library through outreach efforts.
The Reference Librarian will also contribute to a range of public services projects (such as improving wayfinding or enhancing discovery tools).

Required Qualifications

* Masters of Library and Information Science or equivalent degree, or significant coursework towards the completion of an MLIS.
* Demonstrated experience providing reference services in a research library (ideally, in an archives and special collections setting).
* Demonstrated experience providing instruction, training, and/or public presentations in an applicable setting.
* Demonstrated experience properly caring for and handling rare materials.
* Ability to lift, bend, and reach boxes or volumes weighing up to 40 lbs.

Preferred Qualifications

* Experience promoting library collections and services through effective outreach initiatives.
* Experience or knowledge of user experience assessment and improvement.
* Familiarity with ILS systems and Archivists’ Toolkit and with the use and application of standardized vocabularies.
* Previous archival processing and description experience, and an understanding of pragmatic and efficient processing procedures.

Compensation and Schedule

Compensation is $20/ hour. Required work schedule is 9:30 am – 5:30 pm, Wednesday – Saturday (28 hours per week). The position will begin as early as December 15, 2015 through June 30, 2015, with possibility of extension.

To Apply

Send a cover letter and resume to library@brooklynhistory.org. The subject line of the email should read: [last name] – PT Reference Librarian

Brooklyn Historical Society is dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, the presence of any mental, physical, or sensory disability, sexual orientation, or any other basis prohibited by federal or state law

Brooklyn Historical Society - Digitization Associate

(November 12, 2014)

The Brooklyn Historical Society is hiring a Digitization Associate who will report directly to the Head of Collection Management. This position will entail handling delicate and valuable materials, scanning and photography of those materials, billing, electronic delivery, digital asset management, and copyright research and assessment. While a technical position, it offers a variety of tasks and access to rare materials within a historical museum and research library.

Responsibilities
• Complete staff- and researcher-requested digitization of collection items and distribute assets to internal users and external partners.
• Work closely with staff in departments across the institution to improve access to digital assets for daily use, special projects, and initiatives.
• Invoice and process payments for image orders for external researchers.
• Research copyright status for all requests.
• Attach metadata to all scans
• Provide day-to-day and long-range administrative oversight of digital assets.
• Update Past Perfect records with scanning information.
• Item-level cataloging using Past Perfect; collection-level record enhancement using Archivists’ Toolkit
• Special projects in support of archival and library collections.
• Blogging and Photo of the Week participation.

Qualifications
• Enrolled in or recent graduate from graduate school for Information & Library Science.
• Strong computer skills, including a complete working knowledge of Adobe Photoshop, and Adobe Bridge software.
• High level of organizational skill with keen attention to detail.
• Copy photography experience preferred.
• Familiarity with Past Perfect Museum Software preferred.
• Basic knowledge of intellectual property issues preferred.

Compensation
3 days/week or a total of 21 hours during normal business hours: Monday through Friday, 9am-5pm for 1 year at a rate of $20/hour. Benefits include free admittance to NYC museums.

To Apply
Those with an interest in history, background in photography, and formal training in library science/archival management should post a cover letter and resume to library@brooklynhistory.org. The subject line of the email should read: [last name] Digitization Associate

Position starts December 1, 2014.

The Brooklyn Historical Society is dedicated to a policy of non-discrimination in employment on any basis including race, color, age, sex, religion, national origin, the presence of any mental, physical, or sensory disability, sexual orientation, or any other basis prohibited by federal or state law.

Bronx Community College Archives - Internship

(November 7, 2014)

Internship at Bronx Community College Archives

The Bronx Community College Archives seeks applications for a part-time, unpaid intern to work with the Archives beginning in Spring 2015. The collection is comprised of 40 cartons containing papers and objects, (medallions, plaques, busts, newsprint, etc.) related to the selection, election, careers, and media coverage of the persons represented in the Hall of Fame, a National Landmark located at the University Heights campus. Materials found include memoranda and personal correspondence, office records, university publications, research files, publicity materials, photographs, and more.

The intern will report to the Archivist of the BCC Archives & Special Collections, a unit of Library. Assisted by a student worker from college, the Intern will work on processing prioritized record groups and series, and assist in producing a finding aid that will be made available to researchers and the general public.

The intern’s duties will include:

Processing collection utilizing MPLP approach and rehousing material in new archival folders and boxes.
Address basic physical preservation needs and make recommendations for
materials requiring further conservation work.
Research history/background of Hall of Fame. Key moments to be described in the finding aid, in accordance with DACS and other professional standards.
Provide description and enter into CMS for finding aid.
Prepare materials for online exhibit, time permitting.

Prospective interns should be currently enrolled in or have recently completed a graduate program focusing on archival practice and be familiar with the basic tenets of archival processing and digitization, as well as being able to provide research services. Technical requirements include MS Office; CMS and other non-proprietary database knowledge are encouraged.
Spring internships require a minimum commitment of 2 days per week. Can provide academic credit.

Prospective applicants please email a cover letter, resume, list of relevant coursework, and names of three professional/academic references to: Cynthia.Tobar [at]bcc.cuny.edu (with “Archives Internship” in the subject line) no later than November 24, 2014.

Rutgers University Libraries - Project Archivist - Senator Frank Lautenberg Papers

(November 3, 2014)

RUTGERS, THE STATE UNIVERSITY OF NEW JERSEY

October 29, 2014
ACADEMIC POSITION PROFILE
APP. 218

TITLE: Librarian of Practice IV (Non-Tenure Track Librarian)
Archivist (Grant Funded Position- Twelve month appointment)
Special Collections and University Archives, Rutgers University Libraries

RESPONSIBILITIES: A non-tenure track full-time faculty position beginning immediately and continuing on an annual basis depending on funding. Situated in the Rutgers University Libraries Annex, this person reports to the Head, Special Collections and University Archives, will survey and appraise the papers of Senator Frank Lautenberg (housed in over 2,000 cartons plus digital records), prepare and implement the arrangement and description plan for the collection, and prepare a comprehensive finding aid. Will supervise an archival assistant and graduate student assistants, and work closely with the Head of Preservation. Other duties and responsibilities as appropriate.

QUALIFICATIONS: ALA accredited Master’s degree with archives/manuscripts coursework and/or Master’s degree in history, or an allied field with archives/manuscripts coursework; 2-5 years archival experience working with large collections in a research library; supervisory ability and evidence of effective project planning, management, and completion; and demonstrated ability to apply EAD encoding through completed finding aids for large collections. Processing a collection of this size and scope will also require physically engaging with the collection including lifting boxes weighing as much as 40 lbs as well as climbing rolling ladders/step stools.

SALARY/STATUS: Salary will be commensurate with qualifications and experience in accordance with the specifications of the grant.

BENEFITS: Retirement plans, health, and life insurance, prescription drug, dental and vision plans, tuition remission, and 22 days of vacation.

LIBRARY PROFILE: The Rutgers University Libraries, comprising libraries on the Rutgers University- Camden, Rutgers University-New Brunswick, Rutgers University-Newark and Rutgers Biological and Health Sciences –Rutgers University, all reporting to the Vice President for Information Services and University Librarian, operate as a unified library system with coordinated public, technical services, and collection development programs including digital initiatives and a pioneering institutional repository. The Libraries have highly valued staff of about 300 who are committed to developing innovations in access services, information literacy and digital initiatives. The Libraries operate with a budget of $28 million and outstanding collections especially in jazz and New Jerseyana. The Rutgers University Libraries are a member of ARL, CRL, Lyrasis, Metro, NERL, and VALE, and use Sirsi Dynix and OCLC as primary bibliographic utilities and Fedora repository software. The combined enrollment across all four universities is more than 65,000 students from all 50 states and more than 115 countries working toward degrees in 33 schools and colleges with an overall emphasis on arts and sciences. Rutgers University- New Brunswick supports over 41,000 graduate and undergraduate students, in approximately 100 undergraduate programs, more than 80 graduate/professional programs, and 60 doctoral programs as a Carnegie Classification Research University (very high research activity). Rutgers University is a member of the Association of American Universities and is an ADVANCE institution, committed to increase diversity and the participation and advancement of women in the STEM disciplines. Rutgers is also a member of the Committee on Institutional Cooperation (CIC), the nation’s premier higher education consortium of top tier research institutions, composed of members of the Big Ten Conference plus the University of Chicago.

Special Collections and University Archives collects, preserves, and makes available rare, unique, or specialized sources to support study and research in the humanities and social sciences; New Jersey state, local, and cultural history; and the history of Rutgers University. The divisions include the Sinclair New Jersey Collection, Manuscripts Collection, Rare Books Collection, University Archives Collection and other special collections such as maps, broadsides, pictorial materials, newspapers, and ephemera.
Special Collections and University Archives has system-wide responsibility for the acquisition, public service, and preservation of manuscripts, rare books, the University Archives, and comprehensive New Jersey Collections in all formats. Rutgers is a member of the Research Libraries Group, Association of Research Libraries and American Association of Universities. For further information, please check the website: http://www.libraries.rutgers.edu/rul/libs/scua/scua.shtml

TO APPLY: REVIEW OF APPLICATIONS AND INTERVIEWS WILL BEGIN IMMEDIATELY AND CONTINUE UNTIL THE POSITION IS FILLED. SUBMIT RESUME, COVER LETTER, NAMES OF THREE REFERENCES AND WHERE YOU SAW THE POSITION ADVERTISED TO: Lila Fredenburg (APP. 218), Director of Administrative Services, Rutgers University Libraries, 169 College Avenue, New Brunswick, NJ 08901-1163, email: rulhr@rulmail.rutgers.edu, FAX: 732-932-7637

Rutgers, the State University of New Jersey, is an Equal Opportunity / Affirmative Action Employer. Qualified applicants will be considered for employment without regard to race, creed, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, genetic information, protected veteran status, military service or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment.

The Libraries are strongly and actively committed to diversity, and seek candidates who will contribute creatively to the University’s multicultural environment.

The Winthrop Group - Short-term Contract Opportunity

(October 27, 2014)

The Winthrop Group has an immediate opening for a qualified archivist to process corporate records. Position is full-time through the end of the year.

Position Description
Responsibilities include photographing and processing a wide-variety of archival materials and data entry. The project archivist will collaborate with other members of the Winthrop Group team and with client staff, as required, to complete the work.

Qualifications
• MLS or MA in history with archival management certificate and/or experience
• Minimum of two years of work in an archival setting
• Experience with archival processing standards and procedures
• Strong written and oral communication skills
• Familiarity with application of technology to archives management and access systems.

Compensation
Monthly rate based on experience and level of qualification.

Contact Information
Please send a resume; a list of no fewer than three references including names, titles, postal and e-mail addresses, and telephone numbers; a brief, sample finding aid to the following address: Deborah Shea, The Winthrop Group, Inc., 226 West 37th Street, 17th Floor, New York, NY 10018

Resumes and reference information will be accepted by e-mail at dshea@winthropgroup.com. However, Winthrop Group will not be responsible for any formatting alterations that may occur.

The Winthrop Group - Contract Archivist

(October 27, 2014)

The Winthrop Group has an immediate opening for a flexible, self-directed archivist to process a collection of corporate records. The position requires an individual who is a self-starter and comfortable working with little supervision, but also able to function well in a team environment. Position is full-time for one year with benefits. The work will take place in a storage environment.

Position Description
Responsibilities include processing archival records and detailed data entry. The project archivist will work cooperatively with other members of the Winthrop Group team and those on the staff of the client, as required, to complete the work.

Qualifications
• MLS or MA in history with archival management certificate and/or experience
• Minimum of three years of processing experience and a willingness to work with a large, complex collection
• Strong written and oral communication skills are essential
• Knowledge of Microsoft Excel, Microsoft Access and Alfresco helpful.

Contact Information
Please submit a cover letter, resume, a brief sample finding aid and three references (including names, titles, postal and e-mail addresses, and telephone numbers) to: Deborah Shea, The Winthrop Group, 226 West 37th Street, 17th Floor, New York, NY 10018. Resumes and reference information will also be accepted by e-mail at dshea@winthropgroup.com. Winthrop Group will not be responsible for any formatting alterations that may occur.

Review of resumes will begin immediately.

Wildlife Conservation Society Library and Archives - Photo Archives Digital Asset Management Intern

(October 27, 2014)

Title: Photo Archives and Digital Asset Management Intern
Supervisor: Library & Archives Director
Start Date: January 19, 2015
End Date: May 15, 2015
Schedule: Minimum commitment of 104 hours, between Monday and Friday, 9AM-5PM
Application deadline: November 24, 2014

Summary
Under the guidance of the WCS Institutional Archivist and Digital Resources Manager, the Photo Archives and Digital Asset Management will gain experience in the care and management of historical and modern photo collections. While WCS Archives internships are unpaid, we are happy to work with academic institutions so that students can get academic credit for their internship. Interns should be able to commit at least 104 hours to the internship.

Objectives
- Digitize historical prints according to professional standards
- Assist with the ingest of current photo assets into WCS’s digital asset management system
- Research and record metadata about current and historical photographic materials
- The creation of one or more posts documenting the internship for Wild Things, the WCS Archives Blog

Qualifications
- Enrollment in or recent completion of graduate program (within the last 6 months) in library science, museum studies, or a related field
- Strong interest in the management of photographic collections
- Experience with archival collections and/or photographic materials is preferred
- Working knowledge of the ingest, cataloging, storage, retrieval, and distribution of digital assets in a Digital Asset Management system
- Experience with professional digitization standards and with photo software and scanning software
- Familiarity with standard metadata schema and vocabularies

Location
Bronx Zoo

Application Instructions
For full consideration, interested individuals should submit a resume and a statement of interest describing what you hope to bring to the internship and gain from the experience.

Please email your cover letter and resume to: Opportunities@wcs.org; specify “Photo Archives and Digital Asset Management Intern, Spring 2015” in the subject of your email.

EOE, M/F/V/D

Wildlife Conservation Society Library and Archives - Archives Processing Intern

(October 27, 2014)

Title: Archives Processing Intern
Supervisor: Library and Archives Director
Start Date: January 19, 2015
End Date: May 15, 2015
Schedule: Minimum commitment of 104 hours, between Monday and Friday, 9:00am – 5:00pm
Application deadline: November 24, 2014

Summary
Under the guidance of the WCS Processing Archivist, the Archives Processing Intern will gain experience in various components of archival processing and description. While WCS Archives internships are unpaid, we are happy to work with academic institutions so that students can get academic credit for their internship. Interns should be able to commit at least 104 hours to the internship and must schedule their hours Monday through Friday, 9-5.

Objectives
- Survey, arrange, and describe an archival collection
- Enter data into an archival management system
- Create an EAD finding aid
- Create one or more posts documenting the internship for Wild Things, the WCS Archives Blog

Qualifications
- Enrollment in or recent completion of a graduate program (within the last 6 months) in library science, museum studies, or a related field
- Experience with archival collections and/or photographic materials is preferred

Location
Bronx Zoo

Application Instructions
For full consideration of your application, interested individuals should submit a resume and a statement of interest describing what you hope to bring to the internship and gain from the experience.

Please email your cover letter and resume to: Opportunities@wcs.org; specify “Archives Processing Intern, Spring 2015” in the subject of your email.

EOE, M/F/V/D

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