Full Position Descriptions

The Archives of the Episcopal Church - Archives Assistant for Records Administration

(April 19, 2017)

The Archives of the Episcopal Church seeks a Records Administration Assistant for a part-time, temporary assignment at our New York City office. The position calls for routine records center operational tasks and special projects involving document handling and management. For the right candidate the position offers opportunities to contribute to electronic records accession workflow development and other digital projects. The position is available as early as May 1, 2017 for an 8 to 12 week period, approximately 7 hours per week, with the possibility of an extension with increased hours.

A demonstrated knowledge of records management and/or archival methods is required. Applicant should be able to communicate effectively both verbally and in writing, and be able to focus on details and accuracy while not losing sight of goals and time tables. Ability to recognize and observe privacy of communication is essential. The preferred candidate is working toward, or holds a degree in, archival studies or a related information management field. This position could serve as an internship for the right candidate.

Requirements include ability to lift boxes of 45 pounds weight and knowledge of basic computer programs. Compensation is competitive with New York City area entry level archivist positions.

To apply: Please send to Resume, references and a writing sample ccollett@episcopalchurch.org

Archives of the Archdiocese of New York - Intern

(April 18, 2017)

Position: Archives Intern (paid)

The archives of the Roman Catholic religious community of the Sisters of Our Lady of the Christian Doctrine (RCD) are housed at the Archives of the Archdiocese of New York, located in Yonkers, New York. The RCDs were founded as a community in 1910, establishing Madonna House, a settlement house in New York City’s Lower East Side. Madonna House offered childcare, citizenship classes, and other community services. A second location, Ave Maria House, was opened in the Bronx. As the value of the work the Sisters were doing became more apparent, the community sent sisters to South Carolina, Florida, and New Hampshire, among other places. In 1924, the Sisters bought property in Nyack, New York, to be used as a camp for children and the poor from Manhattan.

Project Description: About 10 years ago, some records of the community were transferred to the Archives at Fordham University, while others remained at the community’s Nyack location. Now, all the records are going to be merged into one collection at the Archives of the Archdiocese of New York.

The Archives is looking for an intern to:

  • Re-house the collection into acid-free boxes and folders
  • Create an organizational structure and finding aid for the material
  • If time permits, begin to sort through the extensive photograph collection

To Apply: Please send Resume and cover letter to kate.feighery@archny.org

Rockburne Studio - Intern

(April 14, 2017)

Rockburne Studio is looking for an archivist intern to help inventory artwork and materials relating to the artwork (i.e. inventory cards (both digital and physical), interviews, general writings etc.) for possible donation to an archive to preserve an artist legacy.

Items include but are not limited to inventory cards, biographical files from museums/ galleries, writings/ interviews, digital/ slide photographs, lectures/ talks, and artwork (contemporary paintings & drawings).

The intern will work in collaboration with a studio assistant & artist in the artist’s studio in SoHo NYC.

Work is unpaid and/ or for school credit (must be approved by the student’s supervisor).

Numbers of days/ hours are flexible within the timeframe of 10am to 6pm, Tuesday through Friday (1-3 days a week)- work will start as soon as possible.

A background in art history in archival processing preferred.

Please Contact: Cydney Williams

To apply please send Resume and Cover Letter to d.g.m.rockburne@gmail.com

The American Joint Distribution Committee - 2017 Summer JDC Archives Artifacts Opportunity

(April 7, 2017)

The American Jewish Joint Distribution Committee (JDC) Archives is offering an exciting experiential education opportunity to assist with artifact cataloguing and preservation. Train on best preservation and storage practices, while understanding how to house and handle items from our special collections. The JDC Archives collection of artifacts and ephemera contains hundreds of works ranging from posters and illuminated records to precious artwork and gifts from Jewish communities around the world. These treasures offer a rich historical overview of JDC’s relief activities over the past century in 90 countries.

Responsibilities include:

  • Rehouse and describe unprocessed artifacts
  • Conduct contextual research using the Archives.
  • Database cleanup, such as completing preexisting records and conducting quality control on file names, translations, and attachments


  • 1 - 2 days a week
  • 4 - 6 month commitment beginning this spring/summer


Familiarity with database procedures; detail-oriented with an interest in art history, museum studies, Jewish history, or archives.

All opportunities are unpaid, but may be taken for course credit. Please send your resume and cover letter including information on availability to archivesinterns@jdc.org, subject ‘Archives Artifacts Interns – Full Name’. Applications are accepted on a rolling basis.

Serra Studio - Project Archivist-Cataloger

(April 7, 2017)

Job Title: Project Archivist - Cataloging

Status: Temporary, Part-time, 2-3 days per week

Duration: 6 weeks beginning in May 2017

Reporting: Reports to Studio Archivist


Working under and in collaboration with the Studio Archivist, the Project Archivist is responsible for assisting in the cataloging and preservation of original materials from the artist’s archive.


  • Assist in photographing, cataloging, describing, and re-housing original materials in accordance with professional standards and best practices, including the creation of database records.

Qualifications, Knowledge Skill Required

  • Master’s degree candidate in Library and Information Science or a related field.
  • Knowledge of basic archives and preservation measures including the physical handling of delicate materials
  • Familiarity and ease with Window OS as well as FileMaker Pro databases; experience with digital asset management a plus
  • Familiarity with metadata standards such as MARC, DACS, and controlled vocabularies
  • Proficiency with image scanning and editing; experience with Photoshop and Bridge
  • Knowledge of 20th Century art

Salary: $20 per hour. This is a temporary, part-time position lasting 6 weeks with the possibility for renewal.

Please email a cover letter and resume to Caroline Gabrielli caroline@rserra.com by April 30, 2017. Please, include the position title in the subject line.

Robert Rauschenberg Foundation - Assistant/Associate Archivist

(April 3, 2017)

Job Title: Assistant/Associate Archivist

Status: Full-Time

Reporting: Reports to Director of Archives and Scholarship

Overview: Working under and in collaboration with the Director of Archives and Scholarship, the Assistant/Associate Archivist is responsible for assisting in the preservation of, cataloging of, providing access to, and promoting use of the Robert Rauschenberg Foundation Archives.


- Assist in re-housing, arranging, and describing archival materials in all formats in accordance with professional standards and best practices, including the creation of database records and finding aids.

- Support in-house staff research by providing hands-on research assistance, answering reference questions, and providing staff access to materials.

- Provide external reference services including responding to queries remotely and in-person, supervising researchers on-site, providing researchers access to materials, fulfilling reference copy requests, and maintaining calendar for research visits.

- Field licensing requests for archival materials including research, permissions, and agreements.

- Research and provide digitized archival materials for website, online initiatives, and social media; liaise with appropriate staff for content.

- Assist with planning, research, and loan of archival materials related to exhibitions and other initiatives, as appropriate.

- Digitize and/or photograph archival materials as needed.

- Assist with class visits and tours to the archives as needed.

- Monitor and purchase archival supplies as needed.

- Supervise interns as needed.

Qualifications, Knowledge Skill Required

- Master’s degree in Library and Information Science or a related field and at least three years’ experience in a professional setting; at least five years’ for Associate level

- Working knowledge of professional standards and best practices for archives including the physical handling of delicate materials and general knowledge of basic preservation measures

- Knowledge of 20th Century art and art historical research methodologies

- Familiarity and ease with Mac based computer systems as well as ArchivesSpace and FileMaker Pro databases; experience with digital asset management a plus

- Familiarity with metadata standards such as Dublin Core, MARC, EAD, DACS, and controlled vocabularies.

- Intermediate to advanced proficiency with image scanning and editing; experience with Photoshop

- Ability to plan and execute long-term projects without extensive supervision. Skill in organizing resources and establishing priorities. A thorough and detail-oriented approach to all tasks

- Excellent written and oral communication skills; excellent time management skills

- Ability to periodically work from RRF off-site warehouse in Southern Westchester, lift 50 lbs., and stand/sit for long periods of time

How to Apply: Please email a cover letter describing your interest and qualifications along with your resume to employment@rauschenbergfoundation.org by April 21, 2017. Include the position title in the subject line. No phone calls please.

Alvin Ailey Foundation Inc. - Digital Assets Management Intern

(March 31, 2017)

The Information Technology department seeks a highly motivated, inquisitive self-starter with a positive attitude looking to help preserve the cultural legacy of one of the most prominent dance companies in the world. We are looking for a graduate student who can work 20-30 hours a week. Candidate must be enrolled in an MLIS program and have demonstrated experience in metadata management and creation. Subject matter expertise or interest in modern dance and performance is preferred but not required.

The Digital Asset Management Intern will report to the Director of Information Technology and will work closely with the Archivist, the External Affairs department, and others.


  • Preparation and ingestion of photos, videos, and documents into DAM
  • Adding metadata to visual assets for a historical repository
  • Batch cleanup of existing asset metadata
  • Helping to develop and refine digital asset taxonomy and controlled vocabularies

This position will also assist with other asset management projects, including creating documentation and training materials.


  • Enrolled in an MLIS program
  • Demonstrated archival work and metadata entry
  • Experience working with DAM systems
  • Attention to detail and accuracy
  • Excellent organization and time management skills

To apply, please provide the following:

  • Cover letter detailing your interest in an internship at Alvin Ailey American Dance Theater
  • Resume & contact information of two references
  • Please send all materials by email to: itjobs@alvinailey.org

New York Transit Museum - Paid Intern - Archives Assistant

March 25, 2017)

The New York City Transit Museum Archives Department seeks a paid intern to begin as soon as possible.

The New York Transit Museum Archives collects historical documents relating to New York City mass transit from the mid-nineteenth century to the present. These records and documents include photographs, moving image materials, maps, posters, engineering drawings, books and serial publications, reports, proposals, records of legal proceedings, correspondence, and other materials. The archives preserves and catalogs these materials and makes them available to researchers from the public, from the New York Transit Museum, and from within the NYCTA and other MTA agencies. The archives provide reference services by telephone and mail, conducts research, supports all Museum staff functions (exhibitions, programs, development, retail operations, outreach) and initiates publications that provide historical information to the public.

Primary job responsibilities:

Assist in the processing of incoming collections of historical records including maps, posters, photographs and the inventory of library materials; catalog collection and series level records for incoming donations in the archives PastPerfect collection management database; create paper based collection descriptions and finding aids for record series’; scan images for image management database, and assist with reference inquiries from both internal MTA personnel as well as the general public.

Qualifications and experience:

Applicants must be enrolled in a graduate program for the Spring and Fall 2017 semesters. Work is available 28 hours per week during the school year and 35 hours during the summer and winter breaks only. The pay rate is based on the semester you are in and includes a free Metrocard. Students in archives management, library and information science, records management, museum studies, conservation/preservation, history, or urban studies who have had coursework or experience in archives and artifact management, art handling, cataloging and classification, and historical research methods are encouraged to apply.

Resume Submission Deadline: March 31, 2017

Due to high volume of applicants only those candidates chosen for interviews will be contacted.

To Apply please send Resume and Cover Letter to desiree.alden@nyct.com

Elland Road Partners -  DAM Manager Position

(March 18, 2017)

DAM Manager Position

Position will service a premier privately held real estate development company through Elland Road Partners, an editorial consulting firm

Key Qualifications

· Demonstrated success working with digital assets

· Demonstrated commitment going above and beyond to help customers, system users, and patrons

· Proven success as a key member of a team

· Able to apply sound judgment while working independently within tight deadlines

· Outstanding attention to detail and commitment to excellence

· Possession of articulate communication skills; ability to forge trusting relationships within a diverse team

· Fanatical about creating order from disorder

· Hands-on technical experience with library systems, content management systems (CMSs), or other large searchable databases used in the creation of web pages, media, or research

· Knowledge of Adobe Creative Cloud products

· MSLIS degree from accredited institution or comparable experience (2-5 years)


· Become immersed in workplace environment to gain a thorough understanding of business needs

· Identify unique ways to organize and manage the entire digital asset life cycle from creation to distribution, production, and archiving

· Demonstrate understanding of legal issues around asset use and create solutions that serve business, creative, and legal requirements

· Assist with the creation of case studies/user stories and reporting/user acceptance testing (UAT) to identify and prioritize requirements and workflow

· Participate in the development and maintenance of asset metadata models incorporating industry standards and organization’s unique requirements

· Understand tools available internally and externally to devise flexible solutions while making our process more efficient

· Develop a thorough understanding of overall user needs to suggest solutions that work for individual stakeholders

· Conduct DAM user training for different audiences, both internal and external

· Participate in larger DAM enterprise direction and solutions

· Present products of work and reporting to Digital Asset Manager or Supervisor

· Support outside vendors and contractors working with DAM

· Provide excellent service and support to those using DAM, arranging, describing, preserving, and providing easy and efficient access to digital assets

Please respond with resume, references and LinkedIn profile to Elland Road Partners: neil@ellandroadpartners.com

New York City Health and Hospital - The Fund - Archive Project Assistant

(March 6, 2017)

New York City Health + Hospitals is the nation's preeminent public health system. Including its antecedent forms, it has served the City for almost 300 years. The Fund for Health + Hospitals has initiated a Heritage Project to identify, gather, and organize into an archive materials related to the public hospital system serving New York City. This repository will trace the individual development and contributions of each facility and ensure ongoing visibility of their many contributions to public health.

The Heritage Project for New York City’s Health + Hospitals is currently looking for an experienced Archive Project Assistant to help support daily office operations and collection processing. The ideal candidate will be required to:

❖ Organize and maintain documents related to the Heritage Project

❖ Conduct research on historical artifacts using traditional and electronic search methods

❖ Coordinate project-related meetings

❖ Ensure the timely procurement and delivery of project supplies

❖ Assist the project director with coordinating all intern activity including related

paperwork and schedules

❖ Create project updates for posting on social media sites

❖ Assist with collection processing

❖ Assist with all areas of project as requested

Minimum Requirements:

 Experience processing archival collections

❖ Prior administrative/office experience

❖ Extremely organized and detail-oriented.

❖ Strong interpersonal skills

❖ Demonstrated ability to work independently and keep multiple assignments moving


❖ Very strong verbal and written communication skills

❖ Effective teamwork and coordinating skills.

Position Duration:

This position is full time with a 1 year contract.


Compensation is competitive.

Application Process: Review of applications will begin immediately and continue until the position is filled. For immediate consideration please submit cover letter and resume to dinningd@nychhc.org. Archive Project Assistant in the subject line

Maryknoll Fathers and Brothers - Archivist

(March 2, 2017)

The Maryknoll Mission Archives seeks a creative and professional Archivist to maintain historic materials. This includes appraising and accessioning new materials, arrangement and description of collections, identification of preservation issues, assisting visiting researchers, responding to queries of offsite patrons, and conducting outreach activities (exhibits, tours, newsletter articles) to promote interest in the history and legacy of the Maryknoll Fathers and Brothers, Maryknoll Sisters Congregation and Maryknoll Lay Missioners. Must have ALA-accredited MLS or MA in history with archives concentration and 2-3 years experience. Knowledge of archival theory and practice, with processing experience. Strong organizational, analytical, written and interpersonal skills; ability to handle multiple tasks; can work independently and as team member; detail-oriented; knowledge of computer applications in Archives. Experience with Microsoft Access, databas es and cataloging a plus. Knowledge of Catholic Church history and global issues an asset.

We offer an outstanding work environment, opportunities for career development and competitive benefits. EOE. Interested and qualified applicants should forward their resume to: hr@maryknoll.org

LuEsther T Mertz Library - Transcription Coordinator

(March 2, 2017)

Transcription Coordinator

This is a temporary part-time grant funded position. The Transcription Coordinator will work 21 hours per week and will recruit, train and manage local volunteers and crowdsourced volunteers. The Transcription Coordintator will describe the project and its goals in ways that stimulate the interest of potential volunteers. These volunteers will transcribe the digitized, handwritten papers of John Torrey, a prominent, early American botanist. He/She will:


Work with the NYBG volunteer office to recruit local volunteers

Work with various social media channels to recruit volunteers

Community management of all project volunteers

Identify best practice transcription guidelines used on similar project

Write detailed transcription guidelines for use on Torrey Papers project

Actively engage with volunteers on social media channels such as Twitter and Facebook

Gather transcription statistics

Perform quality assurance on all transcription activities

Upload transcribed text into target repositories

Report problems experienced with the transcription portal, if any


Bachelor’s degree or equivalent

Library school degree or some library school coursework are preferred

Some familiarity with digital humanities is preferred

Experience engaging with others on Twitter, Facebook and other social media channels on behalf of an organization

Excellent organizational skills and the ability to work accurately and indepemdently in busy environment

Strong interpersonal and communication skills

Interest in writing a report and one or more blog posts on the transcription component of the project

To Apply please send cover letter and resume to ssinon@nybg.org

American Jewish Joint Distribution Committee - Archives Project Specialist

(March 1, 2017)

JDC NYHQ is seeking an Archives Project Specialist to join the dynamic, active JDC Archives team for a position with responsibility for several special projects.


--Co-edit the JDC Archives Quarterly e-Newsletter

o Plan, write, and edit content

o Liaise with Marketing and Communications Department

o Review user analytics and statistics

--Assist in the Selection Process of JDC Archives Fellowship and Grants Programs

o Conduct global outreach to publicize the fellowships and Grants

o Handle applicant inquiries and manage the application process

o Prepare materials for the Fellowship Advisory Committee and the Documentary Film Grant Advisory Committee

--Organize Public Programs and Speaker Events

o Identify and partner with institutional co-sponsors to plan programs

o Liaise with fellows and speakers for presentation preparation

o Arrange for recording/filming of events

--Administer the JDC Archives Facebook Page

--Coordinate JDC Archives Academic Workshops

--Other assignments, as needed

Qualifications and Key Competencies:

 BA degree required; Master’s degree preferred

 Minimum 1-3 years of work experience

 Interest in history and in playing a role in a dynamic, active Archives team

 Knowledge of and interest in modern Jewish history preferred

 Well-organized and detail-oriented

 Strong verbal, writing and editing skills

 Proficiency with Microsoft Office and Outlook and with social media

 Great interpersonal skills

To apply please send Resume, cover letter and salary expectations to careers@jdc.org

New York Historical Society - Archives Intern (Paid Internship)

February 27, 2017)

Archives Intern (Paid Internship)

The Archives Intern will work under the guidance of a staff archivist to process one or more manuscript collections held in the Library of the New-York Historical Society. The internship emphasizes archival description, including writing historical, scope, arrangement, and other notes for the collection; identifying significant content in the archival material; establishing name and subject access terms with controlled vocabularies; documenting the records in the collection management system; and generating a DACS-compliant, online finding aid using that system. The internship will also involve physical processing, including arrangement of the materials and basic conservation practices, such as rehousing. The intern will produce a final product, a finding aid, that will be both a culmination of their academic and internship experience and a concrete sample of work done that can be used as they seek jobs or continue their academic careers.

To be eligible for the internship, the candidate must be currently enrolled in, or a recent graduate of, an MLIS or equivalent program with a concentration in archives; must have completed at least an introductory archival course; and have a general familiarity with and interest in U.S. history.

The New-York Historical Society Internship Program

The New-York Historical Society is offering full-time summer internships in both our museum and library divisions. College and graduate interns will experience unparalleled career development and cultivate fruitful professional relationships. Each week, interns will participate in a lunchtime meeting featuring lectures from various New-York Historical Society employees, and attend an outing to other cultural institutions in the New York area. Participants are required to work 35 hours a week, Monday-Friday, 9:00-5:00. The Summer Internship Program runs for eight weeks, from June 5th to July 28th. The successful applicant for the Archival Intern position will be paid a $3,000.00 stipend.

Application Deadline: Friday, March 24th, 2017 at 3 pm. Please go to http://www.nyhistory.org/education/internships/college-and-graduate-internships for further information about the program, application requirements and the on-line application process.

For questions about the internship program, please contacts internships@nyhistory.org.

American Jewish Historical Society - Processing Archivist

(February 23, 2017)



Date: February 22, 2017

Department: Library & Archives

Title: Hebrew Immigrant Aid Society (HIAS) Collection – Processing Archivist

Schedule: Full Time through end of project, December 2018

FLSA Status: Non-exempt

Supervisor’s Title: Senior Project Archivist

Salary: TBD depending on experience, with benefits

SUMMARY: Performs arrangement, rehousing and basic preservation of the HIAS Records and encodes finding aid. This is a temporary (21 month) position funded by a grant from HIAS, at the American Jewish Historical Society in Manhattan.


- Processing of institutional papers with 2 other archivists

- All work performed according to MPLP* standards. (required) Processing rate for this project between 4 and 6 bankers boxes per week.

- Arrange records according to series and subseries lists developed by the Senior Archivist in consultation with members of the project team. Establish order of folders as directed. (required)

- Write complete, well-edited historical notes, scope notes and other documentation for series as they are processed. (required)

- Create folder-level contents lists for inclusion in the finding aid. (as needed)

- Prepare records for archival storage by performing preservation procedures as appropriate, such as refoldering and reboxing of the materials into acid-free folders and boxes, and selective fastener removal; mark boxes for later preservation photocopying as needed. (required)

- Identify and separate oversize items, photographs, audio, film and video materials and artifacts within the collections to ensure preservation and proper archival storage. (required)

- Contribute content to collection finding aid, with major responsibility for Encoded Archival Description (EAD). (required)

- Must be able to lift full bankers boxes (up to 40 pounds), and pull them on and off the shelves

- Perform other duties as required. .


- Work with other members of the project team to coordinate the arrival of unprocessed boxes from off-site storage and the transfer of processed boxes to off-site storage.

- Contribute to refinement of project workflow. (desired )

- Contribute to project blog as well as webpage content on a regular basis. (desired)

- Assist with selecting visual materials from the collection for scanning, for project website AJHS publications, exhibits and special events. (required)


Education and Training: MLS from an accredited school. Experience in processing archival collections required.

Work Experience: Two years’ experience in archival processing and experience encoding finding aids using Oxygen.

Skills and Abilities:

- Familiarity with archival theory and techniques, specifically in using *MPLP - More Product/Less Process (Minimal Processing) - to work with very large collections.

- Proven ability to understand hierarchical relationships between series and subseries within a collection, and to survey numerous boxes to discover the original order, if one exists, of a complete group of boxes. Previous experience working with large collections and/or organizational records. (desired)

- Proficiency in MS Word and Excel (required). Proficiency in Oxygen

- Ability to work both independently and collaboratively.

- Reliability and accuracy in maintaining records.

- Excellent communication skills and good rapport with colleagues.

- Ability to complete tasks in a reasonable amount of time and organize own time.

- Capable of learning new skills.


Physical Demands: Ability to lift 40 pounds.

Special Environmental Factors: Periodic exposure to dusty and moldy materials.

Please send resume and cover letter by March 10, 2017 to:

jobs@ajhs.org / Subject: HIAS processing archivist position

Lincoln Center of Performing Arts - Temporary Records Manager

(February 21, 2017)


Temporary Records Manager


Information Resources


Lincoln Center for the Performing Arts (LCPA) serves three primary roles: it is the world’s leading presenter of superb artistic programming, is a national leader in arts education and community relations, and functions as the manager of the Lincoln Center Campus.

The Records Management program is part of the Information Resources Office, which is dedicated to the maintenance and use of records throughout their lifecycle. The position reports to the Archivist, who manages the Information Resources Office.

The Temporary Records Manager will maintain records management policies and provide overall management and coordination of Lincoln Center for the Performing Arts’ Records Management Program.

This role is responsible for all activities connected with the life cycle of records including the development and implementation of active physical/electronic filing systems; the preservation and storage and disposal of inactive records, assistance in controlling cost associated with physical/electronic creation, storage, and retrieval; and other aspects of records and electronic management as required. This role is also responsible for providing customer focused service and building positive and constructive relationships with stakeholders, by understanding their needs, problems, and providing timely communication and service.


  • Develops Records Management Procedures.
  • Develops and conducts instructional programs and trains employees in sound document, records, and electronic management practices and the use of documentation and records management systems.
  • Track organization’s compliance with Records Management Procedures.
  • Manages the processing of records to and from off-site storage and related vendor contracts.
  • Manage transition from paper to electronic records.
  • Provide document and records systems support for non-technical issues.
  • Analyze and evaluate records and electronic management throughout the agency and recommend cost effective improvement strategies.
  • Organize the identification and disposal of records that are at the end of their life-cycle.
  • Work with General Counsel to execute, track, and lift legal holds on records.
  • Update records retention schedules meet current records requirements.
  • Develop and update reports, manuals, and presentations.
  • Stay current with archival records management/records management technology, as well as legal concerns that may impact the organization’s records.
  • Work on cross-functional teams to promote and foster systematic and efficient records and electronic management initiatives. And to support the application of procedures for managing document and records management.
  • Perform other duties as required or assigned in support of Lincoln Center’s goals and the Information Management Office’s vision, mission, and objectives aligned to these goals.


Education and Training: MLIS from an ALA-accredited program with an emphasis in records management or Masters in archival management with a CRM desired. Comprehensive knowledge of current records management – paper and electronic, and archival methods, procedures, tools, and techniques, including preservation trends and applications.

Work experience: 1 – 3 years of experience working with institutional records (paper and electronic) within a records management/electronic records management program.

Preferred Skills

  • Certified Records Manager or Information Governance Professional
  • Experience with digital repositories and/or special collections. Experience with digitization projects and database management systems.
  • Excellent organizational, communication, and project management skills.

Technical skills and knowledge including current metadata schemes and standards relevant to the archival control of digital collections, long-term storage planning and digital asset management systems.


Please submit a resume and cover letter (with salary requirements and outlining your interest in Lincoln Center) to the humanresources@lincolncenter.org inbox. Submissions without cover letters will not be reviewed.

Please list: Temporary Records Manager in the subject line.

Internal Candidates should contact a member of the Human Resources Department directly. Lincoln Center is an equal opportunity employer.

Seamen's Church Institute - Digital Project Archivist (One Year)

February 15, 2017)

To support the SCI archives program, by redesigning, updating and adding content to SCI’s digital archives resources.

Design a digital platform to facilitate digital collaboration with other New York Maritime heritage organizations.

Develop a new Omeka platform to host digital content.

Review existing technical metadata, and draft a digitization manual for best practices.

Develop data visualization tools.

Review and revise existing descriptive metadata.

Assist and lead digital archives workshops with collaborative partners.


MLS Degree.

Experience with digital archives and user experience design.

Excellent computer and organizational skills.

Ability to interact with people from diverse background.

To Apply: Please send Cover Letter and Resume to humanresources@seamenschurch.org

Seamen's Church Institute - Part-time Temporary Archives Fellow (Eight Months)

(February 15, 2017)

The Archives Fellow will support the SCI archives program, by conducting surveys of archival holdings related to New York City maritime history. Conducting site visits to archives in New York City and beyond. Assessing collections related to New York City Maritime history.

Drafting survey reports.

Aggregating data for use in SCI’s digital archives projects.


BA in Library Science, Archival Management.

Excellent computer and organizational skills

Ability to interact with people from diverse background

Represent the organization in a professional manner

To Apply: Please send Cover Letter and Resume to humanresources@seamenschurch.org

The Grolier Club - Part-time Archivist

(February 14, 2017)


The Grolier Club of New York, America’s oldest and largest society for bibliophiles and enthusiasts in the graphic arts, is seeking a trained archivist to assist on a part-time basis (20-24 hours/week) in the processing of its archival and manuscript collections.

Responsibilities include physically arranging and describing manuscript and archival materials; preparing electronic finding aids according to professionally accepted standards and best practices; assisting in the conversion of electronic finding aids to MARC format for entry into OCLC and the library’s local online catalog (VIRTUA); and encoding finding aids for posting onto the Grolier Club’s website. Additional duties include assessing the preservation and conservation needs of the library’s archival collection (approximately 1,500 linear feet); recommending appropriate housing and/or treatments; and working with the Librarian to develop guidelines for processing levels and institutional records management policies.

The ideal candidate holds an M.L.S. from an ALA-accredited library school (or equivalent) plus one to three years experience arranging and describing archival collections in a cultural heritage environment (or the equivalent combination of education and experience). Familiarity with DACS, EAD, MARC, LCSH, AACR2, and other LC cataloging standards are required, as is proficiency in basic Microsoft office applications and automated library systems. Attention to detail and excellent organizational skills are also a must. Additional preferred qualifications include knowledge of basic preservation and conservation standards for archival and manuscript collections; and familiarity with institutional records management best practices. Candidates must be able to work in conditions where dust is frequently encountered, lift boxes weighing up to 30 lbs; push and pull loaded book carts and other library equipment and materials; and work for prolonged periods in standing, bending, and stooping positions.

Hours: 20-24 hours/week

Salary: $20/hour

Candidates are encouraged to email a cover letter, resume, and an example of a finding aid they have created to the attention of Meghan R. Constantinou, Librarian mconstantinou@grolierclub.org.

Columbia University Libraries - Ivy Plus Web Collection Librarian

(February 13, 2017) 

Columbia University Libraries

Ivy Plus Web Resources Collection Librarian (Three-Year Temporary Appointment)

Search Reopened

Columbia University Libraries is seeking an experienced information professional to build, maintain and promote collaborative web resources collections supporting the Ivy Plus partnership of academic research libraries. Since starting web archiving activity in 2008, Columbia has established a permanent web resources collection program and built rich thematic web archives in human rights, historic preservation/urban planning, and New York City religious institutions, as well as preserving much of Columbia’s own content and web resources related to existing special collections. Several other Ivy Plus partner institutions also have new or established web archiving programs, and the group now plans to collaboratively build some thematic web collections together, independent of (but informed by) each institution’s own web archiving activities. A completed project at Columbia tested a model for Ivy Plus web resources collection collaboration and created two pilot collections.

The Ivy Plus Web Resources Collection Librarian will perform the hands-on work of building the shared collections--including running web crawls, managing permission requests, quality assurance, description and organization, assessment and outreach for public use--while working closely with Ivy Plus stakeholders to help coordinate the collaborative web collection program. The position thus requires a candidate equally suited and committed to in-depth hands-on web collection building and high-profile collaborative outreach with Ivy Plus participants and the research library community.

The Ivy Plus Web Resources Collection Librarian will be organizationally based at Columbia University, reporting to Columbia’s Web Resources Collection Coordinator and working closely with other Ivy Plus stakeholders through the Ivy Plus Web Collection Advisory Group and other outreach.

This is a 3-year position with the possibility of extension. Preference will be given to applications received before March 10, 2017.

Position Qualifications

Minimum Qualifications:

  • MLS or equivalent advanced degree and experience
  • Demonstrated hands-on web archiving experience
  • Demonstrated project management skills
  • Demonstrated ability to clearly communicate verbally and in writing, and experience and comfort with professional presentations
  • Experience with software tools used in libraries, archives, or museums

Preferred Qualifications:

  • Knowledge of MARC and non-MARC metadata schemas
  • Active engagement in professional organizations, e.g. with focus on web archiving, digital materials and/or digital preservation
  • 2-3 years of work experience in research libraries or archives
  • Experience with Archive-It web archiving software

About Columbia University Libraries

The Columbia University Libraries have a longstanding commitment to diversity rooted in values of inclusion and social justice, a commitment reflected in our staff, in our collections and services, and in the ways we work. We welcome applications from candidates who share these values and who will foster their contribution to the University's educational mission. We offer a salary commensurate with qualifications and experience and excellent benefits including assistance with University housing.

About the Ivy Plus Libraries

The Ivy Plus Libraries are Brown, Chicago, Columbia, Cornell, Dartmouth, Duke, Harvard, Johns Hopkins, MIT, Princeton, University of Pennsylvania, Stanford, and Yale; most of them are participating in the joint Web Resources Collection Program. Borrow Direct, a resource sharing network, was the Ivy Plus Libraries’ first cooperative initiative and its success established the foundation for collective collections and other cooperative efforts. For more information about Borrow Direct, visit the website.

For immediate consideration, please apply online at:


Columbia University is an EEO/Affirmative Action Employer

Trisha Brown Dance Company - Intern

(February 8, 2017)

The Trisha Brown Dance Company seeks an intern for Winter/Spring 2017 to work with the Company’s Archives Department. The main responsibilities will be to assist in digital preservation of archival media and to maintain the integrity of the information surrounding company collections.

The ideal candidate will be reliable, detail-oriented and comfortable working with digital media and Microsoft Office applications (experience with FileMaker Pro a plus). This internship is available for credit to graduate students in Library and Information Science programs. Applicants must be available for at least 8 hours a week during regular office hours, Monday-Friday from 10 am to 6 pm.

Additional information can be found on our website, www.trishabrowncompany.org. Interested applicants should send a cover letter and resume to archives@trishabrowncompany.org

The Winthrop Group - Manager of Client Projects and Lead Archivist

(February 5, 2017)

Since its founding, The Winthrop Group has provided archival and information-related services to more than 250 clients. These include corporations, non-profit organizations, privately-held businesses, philanthropic entities, high net worth families, elected officials and other individuals. Winthrop archivists add to their professional knowledge, experience with a wide variety of archival resources and systems, as well as client-focus, diligence, and intellectual curiosity.

The Manager of Client Projects and Lead Archivist will collaborate with Winthrop's Information & Archival Services Manager and the Associate Director.

Primary Responsibilities

Project planning, management and implementation, the primary area of responsibility, will include work elements such as the following:

* interacting with client decision-makers and stakeholders

* preparing archives-related recommendations and reports appropriate

to specific client circumstances, needs, and desired outcomes

* developing project plans, estimating costs and staffing, and outlining

workflows evaluating work requirements associated with a)

processing and cataloging and b) transfer to and use of digital access


* surveying and compiling information on archival resources in many


Other Responsibilities

Working with colleagues, the Manager of Client Projects will participate in

* development of new client business

* maintaining positive client and professional relations

* ensuring Winthrop’s services and deliverables are of high quality

* identifying and meeting evolving challenges.


Master's degree and minimum of five years of relevant experience

Knowledge of and experience with processing and working with a variety

of analog and electronic records/digital assets

Project implementation and management skills

Excellent written and verbal communications skills­

Additional Information

This position will provide an opportunity to join a talented and experienced group of forward-thinking archives professionals who are committed to the work they do with Winthrop clients and with each other.

This full-time position is based in Winthrop’s New York City Office, but also requires some work on client premises and some travel.

Please send cover letter, resume, writing sample, and the name, title, and contact information for three references to dkay@winthropgroup.com

La Guardia and Wagner Archives at LaGuardia Community College - Part-time Assistant Archivist

(February 3, 2017)

Part-time Assistant Archivist Needed

The La Guardia and Wagner Archives at LaGuardia Community College, The City University of New York, seeks a candidate with experience in processing historic collections. They must be well acquainted with standard archival techniques in the arrangement and description of historical documents and be able to prepare a finding aid. Experience in processing multi-media Collections would be desirable.


A Bachelot's degree in history or political science required. MLS with archival coursework, experience in archives, or archival certificate perferred. Computer skills are essential, as well as the ability to communicate effectively. Must be able to lift boxes weighing up to 40 pounds.

Candidate will work 20 hours a week, $20 per hour

How to Apply:

Send Cover letter and resume by February 24th, to:

Douglas DiCarlo, Archivist

La Guardia and Wagner Archives

LaGuardia Community College/CUNY

31-10 Thomson Avenue

Long Island City, NY 11101

Fax: 718-482-5069

E-Mail ddicarlo@lagcc.cuny.edu

Metropolitan College of New York - Project Archivist

(January 24, 2017)

Consultant Description: Project Archivist

This is a contract based position. Reporting to the Director of Library Services, the Project Archivist will develop and implement a comprehensive archival processing plan for the Audrey Cohen/MCNY Archive. Including but not limited to: arrangement; description; preservation; access; and security for paper, photographic, electronic and other record formats.

Work requires application of appropriate archival best practices and national standards.


  • Establish priorities for processing tasks.
  • Execute the approved processing plan, meeting processing goals and deadlines.
  • Re-folder, re-house, and weed materials as needed.
  • Create collection finding aid and other description applying archival descriptive standards.
  • Identify records recommended for access restrictions.
  • Identify records needing access copies.
  • Identify records suitable for digitization or requiring reformatting.
  • Identify potential exhibit material.
  • Other duties as assigned.


  • ALA-accredited Master’s Degree in Library or Information Science or Equivalent.
  • Coursework and/or training in archival theory and practice.
  • 2 to 3 years of demonstrated experience in all phases of processing archival records/collections including at least one large, complex record group or collection
  • Demonstrated experience with application of archival theory, best practices and national standards that govern the arrangement and description of archival materials, including DACS and appropriate thesauri.
  • Demonstrated experience with and working knowledge of archival best practices for all facets of archival processing.
  • Demonstrated proficiency with personal computers including strong file management skills, software, and the World Wide Web.
  • Working knowledge of standard computer office applications such as Microsoft Outlook, Word, Excel, Access or other productivity software.
  • Evidence of effective project planning, management, and completion.
  • Excellent oral and written communication skills.
  • Ability to work collaboratively, and effectively both as a team member and independently and to promote teamwork among colleagues.
  • Ability to handle boxes up to 40 pounds in weight and reach up or down to place or retrieve boxes on high and low shelving.
  • Detail oriented.

Desirable Qualifications:

  • Familiarity with the history of Education and Social Justice Movements in New York City
  • Familiarity with an archival content management system, such as Archivists’ Toolkit.

To Apply: Please send Resume, Cover Letter and 3 references to kadler@gmail.com

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