Full Position Descriptions

American Jewish Historical Society - Processing Archivist

(February 23, 2017)

AMERICAN JEWISH HISTORICAL SOCIETY

JOB DESCRIPTION

Date: February 22, 2017

Department: Library & Archives

Title: Hebrew Immigrant Aid Society (HIAS) Collection – Processing Archivist

Schedule: Full Time through end of project, December 2018

FLSA Status: Non-exempt

Supervisor’s Title: Senior Project Archivist

Salary: TBD depending on experience, with benefits

SUMMARY: Performs arrangement, rehousing and basic preservation of the HIAS Records and encodes finding aid. This is a temporary (21 month) position funded by a grant from HIAS, at the American Jewish Historical Society in Manhattan.

ESSENTIAL FUNCTIONS (approx. 80%):

- Processing of institutional papers with 2 other archivists

- All work performed according to MPLP* standards. (required) Processing rate for this project between 4 and 6 bankers boxes per week.

- Arrange records according to series and subseries lists developed by the Senior Archivist in consultation with members of the project team. Establish order of folders as directed. (required)

- Write complete, well-edited historical notes, scope notes and other documentation for series as they are processed. (required)

- Create folder-level contents lists for inclusion in the finding aid. (as needed)

- Prepare records for archival storage by performing preservation procedures as appropriate, such as refoldering and reboxing of the materials into acid-free folders and boxes, and selective fastener removal; mark boxes for later preservation photocopying as needed. (required)

- Identify and separate oversize items, photographs, audio, film and video materials and artifacts within the collections to ensure preservation and proper archival storage. (required)

- Contribute content to collection finding aid, with major responsibility for Encoded Archival Description (EAD). (required)

- Must be able to lift full bankers boxes (up to 40 pounds), and pull them on and off the shelves

- Perform other duties as required. .

ADDITIONAL RESPONSIBILITIES (approx. 20%):

- Work with other members of the project team to coordinate the arrival of unprocessed boxes from off-site storage and the transfer of processed boxes to off-site storage.

- Contribute to refinement of project workflow. (desired )

- Contribute to project blog as well as webpage content on a regular basis. (desired)

- Assist with selecting visual materials from the collection for scanning, for project website AJHS publications, exhibits and special events. (required)

MINIMUM QUALIFICATIONS

Education and Training: MLS from an accredited school. Experience in processing archival collections required.

Work Experience: Two years’ experience in archival processing and experience encoding finding aids using Oxygen.

Skills and Abilities:

- Familiarity with archival theory and techniques, specifically in using *MPLP - More Product/Less Process (Minimal Processing) - to work with very large collections.

- Proven ability to understand hierarchical relationships between series and subseries within a collection, and to survey numerous boxes to discover the original order, if one exists, of a complete group of boxes. Previous experience working with large collections and/or organizational records. (desired)

- Proficiency in MS Word and Excel (required). Proficiency in Oxygen

- Ability to work both independently and collaboratively.

- Reliability and accuracy in maintaining records.

- Excellent communication skills and good rapport with colleagues.

- Ability to complete tasks in a reasonable amount of time and organize own time.

- Capable of learning new skills.

WORKING CONDITIONS:

Physical Demands: Ability to lift 40 pounds.

Special Environmental Factors: Periodic exposure to dusty and moldy materials.

Please send resume and cover letter by March 10, 2017 to:

jobs@ajhs.org / Subject: HIAS processing archivist position


Lincoln Center of Performing Arts - Temporary Records Manager

(February 21, 2017)

POSITION

Temporary Records Manager

DEPARTMENT

Information Resources

OVERVIEW

Lincoln Center for the Performing Arts (LCPA) serves three primary roles: it is the world’s leading presenter of superb artistic programming, is a national leader in arts education and community relations, and functions as the manager of the Lincoln Center Campus.

The Records Management program is part of the Information Resources Office, which is dedicated to the maintenance and use of records throughout their lifecycle. The position reports to the Archivist, who manages the Information Resources Office.

The Temporary Records Manager will maintain records management policies and provide overall management and coordination of Lincoln Center for the Performing Arts’ Records Management Program.

This role is responsible for all activities connected with the life cycle of records including the development and implementation of active physical/electronic filing systems; the preservation and storage and disposal of inactive records, assistance in controlling cost associated with physical/electronic creation, storage, and retrieval; and other aspects of records and electronic management as required. This role is also responsible for providing customer focused service and building positive and constructive relationships with stakeholders, by understanding their needs, problems, and providing timely communication and service.

PRIMARY RESPONSIBILITES

  • Develops Records Management Procedures.
  • Develops and conducts instructional programs and trains employees in sound document, records, and electronic management practices and the use of documentation and records management systems.
  • Track organization’s compliance with Records Management Procedures.
  • Manages the processing of records to and from off-site storage and related vendor contracts.
  • Manage transition from paper to electronic records.
  • Provide document and records systems support for non-technical issues.
  • Analyze and evaluate records and electronic management throughout the agency and recommend cost effective improvement strategies.
  • Organize the identification and disposal of records that are at the end of their life-cycle.
  • Work with General Counsel to execute, track, and lift legal holds on records.
  • Update records retention schedules meet current records requirements.
  • Develop and update reports, manuals, and presentations.
  • Stay current with archival records management/records management technology, as well as legal concerns that may impact the organization’s records.
  • Work on cross-functional teams to promote and foster systematic and efficient records and electronic management initiatives. And to support the application of procedures for managing document and records management.
  • Perform other duties as required or assigned in support of Lincoln Center’s goals and the Information Management Office’s vision, mission, and objectives aligned to these goals.

QUALIFICATIONS

Education and Training: MLIS from an ALA-accredited program with an emphasis in records management or Masters in archival management with a CRM desired. Comprehensive knowledge of current records management – paper and electronic, and archival methods, procedures, tools, and techniques, including preservation trends and applications.

Work experience: 1 – 3 years of experience working with institutional records (paper and electronic) within a records management/electronic records management program.

Preferred Skills

  • Certified Records Manager or Information Governance Professional
  • Experience with digital repositories and/or special collections. Experience with digitization projects and database management systems.
  • Excellent organizational, communication, and project management skills.

Technical skills and knowledge including current metadata schemes and standards relevant to the archival control of digital collections, long-term storage planning and digital asset management systems.

SUBMISSION PROCEDURE

Please submit a resume and cover letter (with salary requirements and outlining your interest in Lincoln Center) to the humanresources@lincolncenter.org inbox. Submissions without cover letters will not be reviewed.

Please list: Temporary Records Manager in the subject line.

Internal Candidates should contact a member of the Human Resources Department directly. Lincoln Center is an equal opportunity employer.


Seamen's Church Institute - Digital Project Archivist (One Year)

February 15, 2017)

To support the SCI archives program, by redesigning, updating and adding content to SCI’s digital archives resources.

Design a digital platform to facilitate digital collaboration with other New York Maritime heritage organizations.

Develop a new Omeka platform to host digital content.

Review existing technical metadata, and draft a digitization manual for best practices.

Develop data visualization tools.

Review and revise existing descriptive metadata.

Assist and lead digital archives workshops with collaborative partners.

Requirements:

MLS Degree.

Experience with digital archives and user experience design.

Excellent computer and organizational skills.

Ability to interact with people from diverse background.

To Apply: Please send Cover Letter and Resume to humanresources@seamenschurch.org


Seamen's Church Institute - Part-time Temporary Archives Fellow (Eight Months)

(February 15, 2017)

The Archives Fellow will support the SCI archives program, by conducting surveys of archival holdings related to New York City maritime history. Conducting site visits to archives in New York City and beyond. Assessing collections related to New York City Maritime history.

Drafting survey reports.

Aggregating data for use in SCI’s digital archives projects.

Requirements:

BA in Library Science, Archival Management.

Excellent computer and organizational skills

Ability to interact with people from diverse background

Represent the organization in a professional manner

To Apply: Please send Cover Letter and Resume to humanresources@seamenschurch.org


The Grolier Club - Part-time Archivist

(February 14, 2017)

PART-TIME ARCHIVIST OPPORTUNITY, GROLIER CLUB LIBRARY

The Grolier Club of New York, America’s oldest and largest society for bibliophiles and enthusiasts in the graphic arts, is seeking a trained archivist to assist on a part-time basis (20-24 hours/week) in the processing of its archival and manuscript collections.

Responsibilities include physically arranging and describing manuscript and archival materials; preparing electronic finding aids according to professionally accepted standards and best practices; assisting in the conversion of electronic finding aids to MARC format for entry into OCLC and the library’s local online catalog (VIRTUA); and encoding finding aids for posting onto the Grolier Club’s website. Additional duties include assessing the preservation and conservation needs of the library’s archival collection (approximately 1,500 linear feet); recommending appropriate housing and/or treatments; and working with the Librarian to develop guidelines for processing levels and institutional records management policies.

The ideal candidate holds an M.L.S. from an ALA-accredited library school (or equivalent) plus one to three years experience arranging and describing archival collections in a cultural heritage environment (or the equivalent combination of education and experience). Familiarity with DACS, EAD, MARC, LCSH, AACR2, and other LC cataloging standards are required, as is proficiency in basic Microsoft office applications and automated library systems. Attention to detail and excellent organizational skills are also a must. Additional preferred qualifications include knowledge of basic preservation and conservation standards for archival and manuscript collections; and familiarity with institutional records management best practices. Candidates must be able to work in conditions where dust is frequently encountered, lift boxes weighing up to 30 lbs; push and pull loaded book carts and other library equipment and materials; and work for prolonged periods in standing, bending, and stooping positions.

Hours: 20-24 hours/week

Salary: $20/hour

Candidates are encouraged to email a cover letter, resume, and an example of a finding aid they have created to the attention of Meghan R. Constantinou, Librarian mconstantinou@grolierclub.org.


Columbia University Libraries - Ivy Plus Web Collection Librarian

(February 13, 2017) 

Columbia University Libraries

Ivy Plus Web Resources Collection Librarian (Three-Year Temporary Appointment)

Search Reopened

Columbia University Libraries is seeking an experienced information professional to build, maintain and promote collaborative web resources collections supporting the Ivy Plus partnership of academic research libraries. Since starting web archiving activity in 2008, Columbia has established a permanent web resources collection program and built rich thematic web archives in human rights, historic preservation/urban planning, and New York City religious institutions, as well as preserving much of Columbia’s own content and web resources related to existing special collections. Several other Ivy Plus partner institutions also have new or established web archiving programs, and the group now plans to collaboratively build some thematic web collections together, independent of (but informed by) each institution’s own web archiving activities. A completed project at Columbia tested a model for Ivy Plus web resources collection collaboration and created two pilot collections.

The Ivy Plus Web Resources Collection Librarian will perform the hands-on work of building the shared collections--including running web crawls, managing permission requests, quality assurance, description and organization, assessment and outreach for public use--while working closely with Ivy Plus stakeholders to help coordinate the collaborative web collection program. The position thus requires a candidate equally suited and committed to in-depth hands-on web collection building and high-profile collaborative outreach with Ivy Plus participants and the research library community.

The Ivy Plus Web Resources Collection Librarian will be organizationally based at Columbia University, reporting to Columbia’s Web Resources Collection Coordinator and working closely with other Ivy Plus stakeholders through the Ivy Plus Web Collection Advisory Group and other outreach.

This is a 3-year position with the possibility of extension. Preference will be given to applications received before March 10, 2017.

Position Qualifications

Minimum Qualifications:

  • MLS or equivalent advanced degree and experience
  • Demonstrated hands-on web archiving experience
  • Demonstrated project management skills
  • Demonstrated ability to clearly communicate verbally and in writing, and experience and comfort with professional presentations
  • Experience with software tools used in libraries, archives, or museums

Preferred Qualifications:

  • Knowledge of MARC and non-MARC metadata schemas
  • Active engagement in professional organizations, e.g. with focus on web archiving, digital materials and/or digital preservation
  • 2-3 years of work experience in research libraries or archives
  • Experience with Archive-It web archiving software

About Columbia University Libraries

The Columbia University Libraries have a longstanding commitment to diversity rooted in values of inclusion and social justice, a commitment reflected in our staff, in our collections and services, and in the ways we work. We welcome applications from candidates who share these values and who will foster their contribution to the University's educational mission. We offer a salary commensurate with qualifications and experience and excellent benefits including assistance with University housing.

About the Ivy Plus Libraries

The Ivy Plus Libraries are Brown, Chicago, Columbia, Cornell, Dartmouth, Duke, Harvard, Johns Hopkins, MIT, Princeton, University of Pennsylvania, Stanford, and Yale; most of them are participating in the joint Web Resources Collection Program. Borrow Direct, a resource sharing network, was the Ivy Plus Libraries’ first cooperative initiative and its success established the foundation for collective collections and other cooperative efforts. For more information about Borrow Direct, visit the website.

For immediate consideration, please apply online at:

https://academicjobs.columbia.edu/applicants/Central?quickFind=64123

Columbia University is an EEO/Affirmative Action Employer


Trisha Brown Dance Company - Intern

(February 8, 2017)

The Trisha Brown Dance Company seeks an intern for Winter/Spring 2017 to work with the Company’s Archives Department. The main responsibilities will be to assist in digital preservation of archival media and to maintain the integrity of the information surrounding company collections.

The ideal candidate will be reliable, detail-oriented and comfortable working with digital media and Microsoft Office applications (experience with FileMaker Pro a plus). This internship is available for credit to graduate students in Library and Information Science programs. Applicants must be available for at least 8 hours a week during regular office hours, Monday-Friday from 10 am to 6 pm.

Additional information can be found on our website, www.trishabrowncompany.org. Interested applicants should send a cover letter and resume to archives@trishabrowncompany.org

The Winthrop Group - Manager of Client Projects and Lead Archivist

(February 5, 2017)

Since its founding, The Winthrop Group has provided archival and information-related services to more than 250 clients. These include corporations, non-profit organizations, privately-held businesses, philanthropic entities, high net worth families, elected officials and other individuals. Winthrop archivists add to their professional knowledge, experience with a wide variety of archival resources and systems, as well as client-focus, diligence, and intellectual curiosity.

The Manager of Client Projects and Lead Archivist will collaborate with Winthrop's Information & Archival Services Manager and the Associate Director.

Primary Responsibilities

Project planning, management and implementation, the primary area of responsibility, will include work elements such as the following:

* interacting with client decision-makers and stakeholders

* preparing archives-related recommendations and reports appropriate

to specific client circumstances, needs, and desired outcomes

* developing project plans, estimating costs and staffing, and outlining

workflows evaluating work requirements associated with a)

processing and cataloging and b) transfer to and use of digital access

systems

* surveying and compiling information on archival resources in many

formats.

Other Responsibilities

Working with colleagues, the Manager of Client Projects will participate in

* development of new client business

* maintaining positive client and professional relations

* ensuring Winthrop’s services and deliverables are of high quality

* identifying and meeting evolving challenges.

Qualifications

Master's degree and minimum of five years of relevant experience

Knowledge of and experience with processing and working with a variety

of analog and electronic records/digital assets

Project implementation and management skills

Excellent written and verbal communications skills­

Additional Information

This position will provide an opportunity to join a talented and experienced group of forward-thinking archives professionals who are committed to the work they do with Winthrop clients and with each other.

This full-time position is based in Winthrop’s New York City Office, but also requires some work on client premises and some travel.

Please send cover letter, resume, writing sample, and the name, title, and contact information for three references to dkay@winthropgroup.com


La Guardia and Wagner Archives at LaGuardia Community College - Part-time Assistant Archivist

(February 3, 2017)

Part-time Assistant Archivist Needed

The La Guardia and Wagner Archives at LaGuardia Community College, The City University of New York, seeks a candidate with experience in processing historic collections. They must be well acquainted with standard archival techniques in the arrangement and description of historical documents and be able to prepare a finding aid. Experience in processing multi-media Collections would be desirable.

Qualifications:

A Bachelot's degree in history or political science required. MLS with archival coursework, experience in archives, or archival certificate perferred. Computer skills are essential, as well as the ability to communicate effectively. Must be able to lift boxes weighing up to 40 pounds.

Candidate will work 20 hours a week, $20 per hour

How to Apply:

Send Cover letter and resume by February 24th, to:

Douglas DiCarlo, Archivist

La Guardia and Wagner Archives

LaGuardia Community College/CUNY

31-10 Thomson Avenue

Long Island City, NY 11101

Fax: 718-482-5069

E-Mail ddicarlo@lagcc.cuny.edu


Metropolitan College of New York - Project Archivist

(January 24, 2017)

Consultant Description: Project Archivist

This is a contract based position. Reporting to the Director of Library Services, the Project Archivist will develop and implement a comprehensive archival processing plan for the Audrey Cohen/MCNY Archive. Including but not limited to: arrangement; description; preservation; access; and security for paper, photographic, electronic and other record formats.

Work requires application of appropriate archival best practices and national standards.

Responsibilities:

  • Establish priorities for processing tasks.
  • Execute the approved processing plan, meeting processing goals and deadlines.
  • Re-folder, re-house, and weed materials as needed.
  • Create collection finding aid and other description applying archival descriptive standards.
  • Identify records recommended for access restrictions.
  • Identify records needing access copies.
  • Identify records suitable for digitization or requiring reformatting.
  • Identify potential exhibit material.
  • Other duties as assigned.

Qualifications:

  • ALA-accredited Master’s Degree in Library or Information Science or Equivalent.
  • Coursework and/or training in archival theory and practice.
  • 2 to 3 years of demonstrated experience in all phases of processing archival records/collections including at least one large, complex record group or collection
  • Demonstrated experience with application of archival theory, best practices and national standards that govern the arrangement and description of archival materials, including DACS and appropriate thesauri.
  • Demonstrated experience with and working knowledge of archival best practices for all facets of archival processing.
  • Demonstrated proficiency with personal computers including strong file management skills, software, and the World Wide Web.
  • Working knowledge of standard computer office applications such as Microsoft Outlook, Word, Excel, Access or other productivity software.
  • Evidence of effective project planning, management, and completion.
  • Excellent oral and written communication skills.
  • Ability to work collaboratively, and effectively both as a team member and independently and to promote teamwork among colleagues.
  • Ability to handle boxes up to 40 pounds in weight and reach up or down to place or retrieve boxes on high and low shelving.
  • Detail oriented.

Desirable Qualifications:

  • Familiarity with the history of Education and Social Justice Movements in New York City
  • Familiarity with an archival content management system, such as Archivists’ Toolkit.

To Apply: Please send Resume, Cover Letter and 3 references to kadler@gmail.com


Muesum of the City of New York - Collections Assistant

(January 20, 2017)

Position: Collections Assistant

The Museum seeks a full-time temporary Collections Assistant to assist with special projects and routine maintenance of Museum collections both onsite and at an offsite storage facility, and assist with exhibition preparation and installation as needed. This position reports to the Registrars, but also works closely with archivists, curators, and the preparator. The position is Monday – Friday, 8am-4pm, and runs through the end of June 2017, with the potential to extend. A minimum of one day a week will be spent on projects at the Museum’s offsite facility. This is an entry-level position.

RESPONSIBILITIES:

  • Assisting with inventory.
  • Updating database records.
  • Art handling.
  • Object documentation.
  • Assisting with environmental readings and pest control.
  • Packing and shipping objects.
  • Generating reports.
  • Condition reporting.
  • Exhibition and object installation, maintenance, and deinstallation.
  • Assisting the Collections department generally.
  • Other duties as assigned.

REQUIRED:

  • Bachelor’s degree in museum studies or a related field.
  • A minimum of one year of experience or relevant internships at a cultural institution; preferably working directly with collections care and / or management.
  • An understanding of standard museum practices.
  • Demonstrated attention to detail.
  • Ability to work as part of a team.
  • Proficiency with databases and accurate data entry.
  • Ability to lift up to 40 pounds.

PREFERRED

  • Art handling experience.
  • Interest and knowledge of New York City history.

Founded in 1923 as a private, non-profit corporation, the Museum connects the past, present, and future of New York City. It celebrates and interprets the city, educating the public about its distinctive character, especially its heritage of diversity, opportunity, and perpetual transformation. It serves the public through exhibitions, school and public programs, publications, and collections. Please visit our website – www.mcny.org - to learn more about the Museum.

The Museum offers a comprehensive benefits package, including a defined benefit pension and 401(k) savings plan.

The Museum of the City of New York is an Equal Opportunity Employer.

To apply, please email your resume and cover letter with salary requirements to: collections@mcny.org, and indicate “Collections Assistant,” in the subject field.


Rockefeller Archive Center - Assistant Archivist

(January 19, 2017)

Assistant Archivist (2 positions)

Rockefeller Archive Center

The Rockefeller Archive Centerseekstwo creative, forward‐thinking, and self‐motivated individualsto join

the processing team as Assistant Archivists (2 positions).    These full‐time grant‐funded positions are

supported by the Ford Foundation for a minimum period of three years.

Reporting to the Assistant Director, Head of Processing, the Assistant Archivist will arrange, describe, and

provide access to textual and born‐digital records of the Ford Foundation.  The Assistant Archivist will also

assist in the creation of collection description, including the development of EAD and DACS‐compliant

finding aids.

The Archive Center is committed to the use of effective digital technologies to enhance the availability of

its collections to researchers throughout the world.  The Archive Center seeks candidates who will be

equally committed to this goal and who have a familiarity in the use of digital technologies in an archival

setting.    Minimally, prospective candidates should possess the ability and willingness to learn new

technologies within the archival profession.  

Under the direction of the Assistant Director, Head of Processing, the Assistant Archivist will be

responsible for determining the organization of and creating intellectual access to incoming Ford

materials.  The Assistant Archivist may also be asked to assist in providing reference service, including

responding to research requests and monitoring reading rooms.  Prospective candidates should have a

demonstrated ability to work in a team‐oriented approach with fellow staff memberstowardsthe Archive

Center’s goals.  Prospective candidates should also have a demonstrated ability to work independently

and complete projects in a timely manner, while maintaining a strong attention to detail.    Excellent

written, verbal, analytical, organizational, and interpersonal skills are required.     

Prospective candidates should hold an ALA‐accredited Masters Degree in library, information, and/or

archival science or an equivalent advanced degree.  Prospective candidates should also have at least one

year of professional experience in a library or archival setting.   Prospective candidates should have a

working knowledge of DACS and EAD descriptive standards.    Familiarity with content management

systems such as ArchiveSpace is preferred.

The Rockefeller Archive Center, an operating foundation with its own substantial endowment, is an

independent archive and research center dedicated to the study of philanthropy and the diverse domains

it shapes. It was established in 1974 to assemble, preserve, and make accessible the records of the

Rockefeller family and the foundations and nonprofits established by the family, including the Rockefeller

Foundation, the Rockefeller Brothers Fund and the Rockefeller University.  Today, the Center's growing

holdings include materials from numerous foundations, including the Ford Foundation and the

Commonwealth Fund, as well as from many nonprofit organizations.  It is also a major repository for the

personal papers of leaders of the philanthropic community, Nobel Prize laureates, and world‐renowned

investigators in science and medicine.   

Located 20 miles north of New York City in Westchester County on a former Rockefeller estate, the Archive

Center is easily accessible from major highways and by train on the Metro‐North Hudson Line.    The

Rockefeller Archive Center is an equal opportunity employer.  The Center is committed to the support and

encouragement of a multicultural environment and seeks candidates who can make positive contributions

in a context of ethnic and cultural diversity.

To apply, please send a letter explaining your interest in the position and qualifications along with a

resume via email or mail to:

Rockefeller Archive Center

15 Dayton Ave

Sleepy Hollow, NY 10591

careers@rockarch.org


Rockefeller Archive Center - Assistant Digital Archivist

(January 19, 2017)

Assistant Digital Archivist (1 position)

Rockefeller Archive Center

The Rockefeller Archive Center seeks a tech‐savvy, user‐oriented, and self‐motivated individual

to join the RAC Digital Program in the position of Assistant Digital Archivist. This is a full‐time

grant‐funded position supported by the Ford Foundation for a minimum period of three years.

Reporting to the Assistant Director, Head of Digital Programs, the Assistant Digital Archivist will

provide leadership and expertise for a project that will build a sustainable, user‐centered, and

standards‐compliant infrastructure to support the ongoing acquisition, management,

preservation, and discovery of digitized and born‐digital records.

Duties and responsibilities include:

▪ Plans and assists with tasks relating to a new RAC initiative to implement infrastructure

supporting archival management of digital records.

▪ Proactively communicates important project news to RAC staff, researchers,

representatives from donor/depositor organizations and other information

professionals.

▪ Plans and conducts a comprehensive usability testing program across all areas of system

functionality, identifying and reporting on concrete and incremental improvements to

the user experience.

▪ Specifies and assists in development of system functionality supporting the discovery

and delivery of digital records.

▪ Provides support to the other functions and responsibilities of the RAC Digital Program,

including digital preservation activities, data management and systems

implementations.

▪ May also be asked to assist in providing reference service, including monitoring reading

rooms.

Critical skills and expertise:

▪ Knowledge of best practices, tools, resources and methodologies for user experience

work.

▪ Strong command of archival theory and best practices, especially as they relate to the

particular issues posed by access to born digital and digitized content.  

▪ Familiarity with project management and software development tools (Asana,

Basecamp) and methodologies (Agile, Scrum, Lean).

▪ Familiarity with data and web standards relevant to management of and access to

digital collection materials such as EAD, DACS, XML/XSLT, HTML, CSS, JSON and

JavaScript.

▪ Experience working with APIs and scripting languages, particularly to facilitate

interoperability between systems.

▪ Familiarity with copyright regulations, donor restrictions, and permissions issues related

to providing access to digitized and born digital material.

▪ Aptitude for complex, analytical work with attention to detail.

▪ Ability to work in a team‐oriented approach with fellow staff members towards the

organization’s goals.

▪ Excellent written, verbal, analytical and organizational skills.

▪ Familiarity with using communication tools such as blog posts and social media in a

professional setting.  

▪ Ability to work independently on multiple projects and priorities.

▪ Willingness and desire to take initiative.

Required Education and Experience:

▪ ALA‐accredited master’s degree in library, information, and/or archival science or

equivalent Masters degree.

▪ Minimum one to three years professional experience in library or archival setting.

About the RAC:

The Rockefeller Archive Center, an operating foundation with its own substantial endowment, is

an independent archive and research center dedicated to the study of philanthropy and the

diverse domains it shapes. It was established in 1974 to assemble, preserve, and make accessible

the records of the Rockefeller family and the foundations and nonprofits established by the

family, including the Rockefeller Foundation, the Rockefeller Brothers Fund and the Rockefeller

University.  Today, the Center's growing holdings include materials from numerous foundations,

including the Ford Foundation and the Commonwealth Fund, as well as from many nonprofit

organizations.  It is also a major repository for the personal papers of leaders of the philanthropic

community, Nobel Prize laureates, and world‐renowned investigators in science and medicine.   

Located 20 miles north of New York City in Westchester County on a former Rockefeller estate,

the Archive Center is easily accessible from major highways and by train on the Metro‐North

Hudson Line.  The Rockefeller Archive Center is an equal opportunity employer.  The Center is

committed to the support and encouragement of a multicultural environment and seeks

candidates who can make positive contributions in a context of ethnic and cultural diversity.

To apply, please send a letter explaining your interest in the position and qualifications along with

a resume via email or mail to:

Rockefeller Archive Center

15 Dayton Ave

Sleepy Hollow, NY 10591

careers@rockarch.org


United Nations - Intern

(January 18, 2017)

The position is located in the Multimedia Resources Unit of the News and Media Division. The mandate of MRU is to provide audiovisual library and archival services and distribute multimedia contents to internal and external professional clients. The Unit also provides design, development, and technical support for multimedia websites. The unit is seeking interns interested in gaining professional, hands-on experience with multimedia collections, specifically photo, film, video and audio materials. The internship is for a minimum of two months with a possibility for extension. The internship is unpaid and full-time. Interns work five days per week (35 hours) under the supervision of the Chief of the Multimedia Resources Unit.

For full job description and instructions on how to apply please follow link: https://careers.un.org/lbw/jobdetail.aspx?id=70456


Lincoln Center of Performing Arts - Temporary Project Manager

(January 11, 2017)

POSITION

Temporary Records Manager

DEPARTMENT

Information Resources

OVERVIEW

Lincoln Center for the Performing Arts (LCPA) serves three primary roles: it is the world’s leading presenter of superb artistic programming, is a national leader in arts education and community relations, and functions as the manager of the Lincoln Center Campus.

The Records Management program is part of the Information Resources Office, which is dedicated to the maintenance and use of records throughout their lifecycle. The position reports to the Archivist, who manages the Information Resources Office.

The Temporary Records Manager will maintain records management policies and provide overall management and coordination of Lincoln Center for the Performing Arts’ Records Management Program.

This role is responsible for all activities connected with the life cycle of records including the development and implementation of active physical/electronic filing systems; the preservation and storage and disposal of inactive records, assistance in controlling cost associated with physical/electronic creation, storage, and retrieval; and other aspects of records and electronic management as required. This role is also responsible for providing customer focused service and building positive and constructive relationships with stakeholders, by understanding their needs, problems, and providing timely communication and service.

PRIMARY RESPONSIBILITES

  • Develops Records Management Procedures.
  • Develops and conducts instructional programs and trains employees in sound document, records, and electronic management practices and the use of documentation and records management systems.
  • Track organization’s compliance with Records Management Procedures.
  • Manages the processing of records to and from off-site storage and related vendor contracts.
  • Manage transition from paper to electronic records.
  • Provide document and records systems support for non-technical issues.
  • Analyze and evaluate records and electronic management throughout the agency and recommend cost effective improvement strategies.
  • Organize the identification and disposal of records that are at the end of their life-cycle.
  • Work with General Counsel to execute, track, and lift legal holds on records.
  • Update records retention schedules meet current records requirements.
  • Develop and update reports, manuals, and presentations.
  • Stay current with archival records management/records management technology, as well as legal concerns that may impact the organization’s records.
  • Work on cross-functional teams to promote and foster systematic and efficient records and electronic management initiatives. Support the application of procedures for managing document and records management.
  • Perform other duties as required or assigned in support of Lincoln Center’s goals and the Information Management Office’s vision, mission, and objectives aligned to these goals.

QUALIFICATIONS

Education and Training: MLIS from an ALA-accredited program with an emphasis in records management or Masters in archival management with a CRM desired. Comprehensive knowledge of current records management – paper and electronic, and archival methods, procedures, tools, and techniques, including preservation trends and applications.

Work experience: 1 – 3 years of experience working with institutional records (paper and electronic) within a records management/electronic records management program.

Preferred Skills

  • Certified Records Manager or Information Governance Professional
  • Experience with digital repositories and/or special collections. Experience with digitization projects and database management systems.
  • Excellent organizational, communication, and project management skills.

Technical skills and knowledge including current metadata schemes and standards relevant to the archival control of digital collections, long-term storage planning and digital asset management systems.

SUBMISSION PROCEDURE

Please submit a resume and cover letter (with salary requirements and outlining your interest in Lincoln Center) to the humanresources@lincolncenter.org inbox. Submissions without cover letters will not be reviewed.

Please list: Temporary Records Manager in the subject line.

Internal Candidates should contact a member of the Human Resources Department directly. Lincoln Center is an equal opportunity employer.


The Metropolitan Museum of Art - Intern

(January 11, 2017)

Paid Summer 2017 Internship for Graduate Student - The Metropolitan Museum of Art Archives

Met Archives

The Metropolitan Museum of Art Archives holdings are primarily textual documents related to the Met's institutional history, collection, and past exhibitions, dating from 1870 through the twentieth century. The intern's responsibilities will include archival processing of Museum records, reference assistance to Museum staff and non-staff scholars, and historical research. The ideal candidate will be enrolled in a graduate program in library/information science or archives management. In addition to developing practical work skills through this departmental placement, the intern will participate in MuSe (Museum Seminars) and interact directly with the Museum's diverse audience by conducting a gallery talk based on their area of expertise.

MuSe

Join a vibrant community of students at The Metropolitan Museum of Art this summer! The Museum Seminar (MuSe) Internship Program offers paid ten-week and long-term internships for undergraduate and graduate students, as well as recent graduates, to explore museum careers and gain professional experience during the summer. The Met has over forty department areas that host interns from a wide variety of academic backgrounds with an interest in art and museums. In addition to developing skills through special projects with Met staff, MuSe interns train to lead their own public tours in the galleries, and participate in a weekly seminar series on museum practice.

The Met strongly encourages applications from students who are members of groups underrepresented in careers related to museums and the visual arts.

For more information and to apply, visit:

http://www.metmuseum.org/about-the-met/internships/undergraduate-and-graduate-students/summer

DEADLINE: January 29, 2017, at 11:59 p.m. (EST). Please note: your recommendation letters must be submitted by this application deadline. We will not accept applications or recommendations after the deadline.

For further information regarding The Metropolitan Museum of Art Archives visit http://libmma.org/portal/museum-archives/.

The Metropolitan Museum of Art provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status, and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.


Whitney Museum of American Art - Project Archivist

(January 11, 2017)

Reporting to the Director of Research Resources and the Archives Manager, the Project Archivist will work to arrange, re-house, and describe a discreet collection of archival material relating to a prominent twentieth-century American artist. The archival collection is comprised primarily of materials created and collected by the artist, including correspondence, notebooks, illustrations, news clippings, photographs, and other material. The goal of the project is to make the collection accessible and available for researchers in a timely manner. This is a six-month, temporary position.

Responsibilities:

- Survey, arrange, and describe the collection, following archival best practices in consultation with archivists

- Implement preservation strategies for the handling and storage of fragile materials, identifying items within the collection that may require additional attention.

- Catalog and describe the collection, using TMS (The Museum System), and ArchivesSpace

- Research artist biography and provide contextual information in archival description

- Perform other related duties, as required

Qualifications:

- Master’s Degree in Library Science, Archives, or related field

- 2 years of relevant professional experience

- Demonstrated knowledge of archival best practices and standards, such as DACS

- Experience with TMS, ArchivesSpace, and/or Archivist’s Toolkit

- Familiarity with archival housing and preservation

- Ability to work independently and collaboratively with excellent time management skills

- Knowledge of and interest in 20th century art

About the Department

The Research Resources department provides access to primary resources, published resources, and other research material relating to the Museum’s support of American art and artists through its history, collections, and programming.

About the Whitney

The Whitney Museum of American Art, founded in 1930 by the artist and philanthropist Gertrude Vanderbilt Whitney, houses the foremost collection of American art from the twentieth and twenty-first centuries. From her vision arose the Whitney Museum of American Art, which has been championing the most innovative art of the United States for 86 years. The core of the Whitney’s mission is to collect, preserve, interpret, and exhibit American art of our time and serve a wide variety of audiences in celebration of the complexity and diversity of art and culture in the United States. Through this mission and a steadfast commitment to artists themselves, the Whitney has long been a powerful force in support of modern and contemporary art and continues to help define what is innovative and influential in American art today.

The Whitney Museum of American Art is an Equal Opportunity Employer. The Museum does not discriminate because of age, sex, religion, race, color, creed, national origin, alienage or citizenship, disability, marital status, partnership status, veteran status, gender (including gender identity), sexual orientation, or any other factor prohibited by law. The Museum hires and promotes individuals solely on the basis of their qualifications for the job to be filled. The Museum encourages all qualified candidates to apply for vacant positions at all levels. This description shall not be construed as a contract of any sort for a specific period of employment.

How to Apply

Please send resume and cover letter to: hr@whitney.org and state “Project Archivist” in the subject line. The Museum offers a generous benefit package.


Mark Morris Dance Group - Archive Project Manager

(December 27, 2016)

The Mark Morris Dance Group, formed in 1980, is an 18-member dance company that tours domestically and internationally. Live music and community engagement are vital components of the Dance Group. It has toured with its own musicians, the MMDG Music Ensemble, since 1996. Through the organization’s Access/MMDG programming, it integrates opportunities for dance, music, talks, and education at its Brooklyn home, the Mark Morris Dance Center, as well as on tour around the world. The Dance Center, opened in 2001, also provides rehearsal space for the dance community, diverse dance and fitness offerings for adults, beginner to professional, and a school serving students ages 18 months to 18 years in its 7 fully equipped dance studios. Dance Center expansion plans include adding 3 additional studios over the next 2 years.

With support from The Andrew W. Mellon Foundation, MMDG is undertaking an Archive Project to ensure the preservation and accessibility of Morris’s legacy. This full-time position will coordinate all aspects of the project and be responsible for meeting deadlines and tracking deliverables to ensure timely and thorough completion of project activities. The primary components of this 3 year project are: 1) archival quality digitization of prioritized analog video and audio materials and the creation and implementation of a long-term plan for storage of archival digital assets; 2) completion of inventory of the collection and a long-term project to create a searchable catalog of materials; and 3) improved organization for areas of the collection that currently lack adequate order and proper housing. MMDG is partnering with Dance Heritage Coalition (DHC), which will provide consulting and digitization services throughout the project.

RESPONSIBILITIES:

  • Oversee inventory and description of AV and non-AV collections
  • Work with content specialists and project assistants to ensure accurate, complete, and high-quality metadata is captured in accordance with established project standards
  • Support content specialists and artistic staff in selection of items for preservation-quality digitization
  • Oversee in-house access-quality digitization of videos not selected for high-level preservation
  • Liaise with Dance Heritage Coalition to manage the following:

o batching, tracking, transfer, and return of tapes for digitization

o development and delivery of training workshops and manuals

o recording and transcription of oral histories

o digitization of rare formats by third-party vendors

  • Work with outside consultants on the implementation of an in-house archive database using CollectiveAccess cataloging software
  • Assume responsibility for managing, maintaining, updating, and training in-house staff in use of the database
  • Supervise project staff performing inventory, scanning, filing, and other tasks
  • Manage Archive Project budget and track expenses
  • Provide on-going progress reports to Executive Director and Development Department; maintain detailed records and contribute to reporting to funders.

QUALIFICATIONS:

  • ALA-accredited Master’s in Library Science
  • Demonstrated success in completing large-scale multi-format archival processing projects
  • Project management experience: ability to track progress toward multiple goals, meet milestones, supervise assistants and work as part of a team
  • Familiarity with analog video formats and digital file formats, strong grasp of audiovisual and digital preservation standards and best practices and digital asset management
  • Strong grasp of metadata and cataloging standards
  • Excellent communication skills and attention to detail
  • Familiarity with CollectiveAccess software a plus
  • Knowledge of and interest in dance and issues in documentation and preservation of dance or performing arts preferred

BENEFITS & COMPENSATION:

  • $50,000
  • Comprehensive benefits package includes: Employee Health and Life insurance covered 100%, Flexible Spending Plan, voluntary dental and vision coverage, 403(b) retirement plan, TransitChek
  • Free dance classes at the Mark Morris Dance Center and access to the Wellness Center, MMDG’s private exercise facility

APPLICATIONS:

  • Résumé outlining your education and professional experience
  • Cover letter summarizing your relevant qualifications for this position
  • Indicate Archive Project Manager on the subject line of email
  • Applications in electronic format accepted at jobs@mmdg.org

Incomplete submissions will not be considered. No calls please.

Mark Morris Dance Group is an equal opportunity employer.


Byrd Hoffman Water Mill Foundation - Intern

(December 23, 2016)

Robert Wilson Archive

Byrd Hoffman Water Mill Foundation

New York, NY

The archivist for theater and visual artist Robert Wilson seeks applications for a part-time internship over a fifteen-week period through the spring of 2017 with opportunities to extend into summer and fall (if matriculating at that time).

Interns assist with inventorying and providing a basic level of intellectual control and metadata for collections. Interns will gain experience in cataloging, metadata, archival and theater research. The internship will not exceed twenty hours per week.

Projects and duties may include but are not limited to:

- Rehousing photographic material

- Applying metadata to digital assets

- Comparing print photo records to digital assets in proprietary DAM

- Assist with preparing digitization orders with vendor(s)

- Additional research projects as required

Prospective interns should be familiar with the basic tenets of cataloging and archival or museum research. Technical requirements include Office and an understanding of collection database principles. Current enrollment in an archival, information science or museum studies graduate program is required. A working knowledge of or interest in modern and contemporary theater and performance is a plus.

A brief letter of application, resume and names of professional/academic references should be emailed to deb.verhoff@watermillcenter.org (with “Photo Cataloging Internship” in the subject line). Applications will be accepted until the position is filled.

ABOUT THE ARCHIVE

Since the late 1960s, Robert Wilson's productions have decisively shaped the look of theater and opera. Through his signature use of light, his investigations into the structure of a simple movement, and the classical rigor of his scenic and furniture design, Wilson has continuously articulated the force and originality of his vision. Wilson's close ties and collaborations with leading artists, writers, and musicians continue to fascinate audiences worldwide.

Administered by the Byrd Hoffman Watermill Foundation, the Robert Wilson Archive promotes and supports research on Wilson’s works, career, and artistic legacy. The collection provides access to documentary materials including: photographs, papers, video recordings and ephemera directly related to Wilson's productions. In addition to documenting completed works, the archive records creative process through Wilson's production files, rehearsal notes and sketches. Tied into the Wilson Archive is the Watermill Center, a laboratory for performance on the East End of Long Island, founded by Robert Wilson in 1992 and opened to the public in 2006. The Center houses significant collections of Oceanic, African and Arctic tribal art as well as a range of modern and contemporary visual art and design elements (not to mention Wilson’s own production furniture). These materials inform and are influenced by the research that takes place at the Center, and are inextricably tied to the staging and visual sense of Wilson’s art.


Trinity Wall Street - Assistant Archivist (Part-Time)

(December 12, 2106)

Position Title: Assistant Archivist

Department: Archives

Group: Communications & Marketing

Reports To: Interim Archivist

Located at the head of Wall Street, Trinity Church has been part of New York City’s and our nation’s history since its charter in 1697. We are an Episcopal parish offering daily worship services and faith formation programs at Trinity Church, St. Paul’s Chapel, and online at www.trinitywallstreet.org.

Now in its fourth century, Trinity Church Wall Street is a vibrant and welcoming Episcopal community with a wide-ranging ministry of service to others. The parish welcomes approximately 3 million visitors per year to its historic Lower Manhattan sanctuaries, Trinity Church and St. Paul’s Chapel. Trinity’s mission focuses on worship, social justice, music, art, and education, both locally and worldwide.

This position will work with the Archivist in protecting and preserving the records of enduring value to the Parish of Trinity Church, thereby documenting the Parish’s continued pursuit of its mission. This position is considered regular part-time, offering a flexible 20+ hours per week with a competitive benefits and vacation package.

JOB RESPONSIBILITIES

  • Arrange and describe records to ensure their preservation and accessibility.
  • Assist in administering organization-wide electronic and physical records management program.
  • Facilitate access to and understanding of archival holdings for all users, including internal Trinity staff and the general public.
  • Field and respond to reference requests accurately and in a timely manner.
  • Help with design and implementation of outreach projects including talks, tours, exhibits, and workshops.
  • Oversee the Archives in cases when the Archivist is out of the office.
  • Assist with other archival and administrative duties as assigned.

SKILLS & KNOWLEDGE

Required

  • Thorough understanding of archival principles and practice required.
  • Excellent written, oral, and interpersonal communication skills.
  • Proficient in relevant technology, including digital projects, archival content management systems and electronic records management systems.

Preferred

  • Experience processing archival collections
  • Experience managing born-digital electronic records
  • Experience applying computer technology to archival practices and records management.
  • Experience employing discretion and integrity, as well as the use of up to date best practices, in an archival setting.
  • Knowledge about New York City and religious history.
  • Knowledge of and/or experience with records management programs and systems.

REQUIRED EDUCATION & CREDENTIALS

  • Completed MLS degree with concentration in archives required from an ALA-accredited library school.
  • Equivalent coursework and experience will be considered for those currently enrolled in, or near completion of, an MLS degree.

We offer competitive compensation along with a comprehensive benefits package. For consideration, please send your cover letter and resume to: hr@trinitywallstreet.org


Whitney American Museum of Art - Research Resources Assistant

(December 12, 2016)

The full-time Research Resources Assistant serves as the central staff member providing administrative support for the Research Resources department. The Assistant also provides reference services for Museum staff and external researchers accessing the following units within Research Resources: The Frances Mulhall Achilles Library, the Archives, Special Collections, and Permanent Collection Documentation Office.

Other Responsibilities:

Assists in circulation and patron database maintenance in the Voyager integrated library system (ILS); schedules appointments and maintains department calendar; processes Library acquisitions; handles all departmental invoicing; oversees periodical subscriptions and acquisition; provides research and clerical assistance to department; assists in overseeing the work of Interns/Volunteers under Archive and Library staff supervision; works on additional projects relevant to Research Resources departmental priorities

Qualifications:

2 years’ experience; MLIS degree (with art history or studio art background preferred); hands-on library and archival skills; experience or familiarity with Voyager ILS, ArchiveSpace, and The Museum System (TMS); research experience; knowledge of art history and contemporary American art; familiarity with library and archival preservation. Understanding of the function and processes of both libraries and archives and related experience a plus; good communication skills necessary.

The Research Resources department provides access to primary resources, published resources, and other research material relating to the Museum’s support of American art and artists through its history, collections, and programming.

Please send resume and cover letter to: hr@whitney.org and state “Research Resources Assistant in the subject line. The Museum offers a generous benefit package.

About the Whitney

As the preeminent institution devoted to the art of the United States, the Whitney Museum of American Art presents the full range of twentieth-century and contemporary American art, with a special focus on works by living artists. Designed by architect Renzo Piano and situated between the High Line and the Hudson River, the Whitney's new building vastly increases the Museum’s exhibition and programming space, providing the most expansive view ever of its unsurpassed collection of modern and contemporary American art.

The Whitney Museum of American Art is an Equal Opportunity Employer. The Museum does not discriminate because of age, sex, religion, race, color, creed, national origin, alienage or citizenship, disability, marital status, partnership status, veteran status, gender (including gender identity), sexual orientation, or any other factor prohibited by law. The Museum hires and promotes individuals solely on the basis of their qualifications for the job to be filled. The Museum encourages all qualified candidates to apply for vacant positions at all levels. This description shall not be construed as a contract of any sort for a specific period of employment.


New Museum - Oral History Fellow

(December 9, 2016)

The New Museum seeks an Oral History Fellow to support the Museum’s Oral History program, which will capture the Museum’s early history of presenting emerging artists via the firsthand accounts of artists, curators and other collaborators. The fellow will conduct background research on interviewees, prepare interview materials, and process archives records, making note of areas of the Museum’s Digital Archive that can be developed to more fully reflect key aspects of that history. The Fellow will also assist with populating a newly designed Oral History module within the Digital Archive.

Responsibilities include:

  • Processing legacy archives records and media in Collective Access.
  • Assisting with background research for the launch of New Museum Oral History project in coordination with the Museum’s 40th Anniversary programming.
  • Identifying collections with related historical materials that are currently underrepresented in the Digital Archive and prioritizing for digitization and ingest.
  • Transcribing oral history interview recordings and vetting transcripts for historical accuracy.
  • Assisting with production of Oral History materials (timecoded transcripts, image captions, etc.) to be showcased on the Museum’s Digital Archive.
  • Producing short reflective essay on digital archives, oral histories and memory, as reflected in the project work.
  • Candidates interested in attaining web archiving experience may also assist with archiving the Bowery Artist Tribute website.

Preferred Qualifications:

Completed coursework towards a Masters in Library/Archival Science. Background in art history, with particular interest in contemporary art and/or the artist alternative spaces of Lower Manhattan. Experience using Adobe Creative Cloud Suite to perform batch edits and metadata embedding of digitized visual materials (Photoshop, Premiere, Bridge). Experience using data management and publishing platforms. Familiarity with Collective Access and media production workflows a plus.

Instructions:

Interested applicants should send a cover letter and current resume (with links to academic and professional projects, as applicable) to archive@newmuseum.org. All materials should be sent as a single PDF. Professional and academic letters of recommendation are welcome, and may be sent separately. Applicants who are selected for the position are expected to keep regular weekly hours 2.5 days/week from February – April 2017, to be negotiated in advance with the Archivist, and will be offered a modest stipend. Application reviews will begin January 9, 2017.


New Museum - Digital Preservation Fellow

(December 9, 2016)

The New Museum seeks a Digital Preservation Fellow to perform archival processing, original research and technical documentation to expand the scope of the Museum’s Digital Archive to include interactive digital objects, and to further develop its documentation of the Museum’s new media art programs. The Museum will be the first museum to pilot the use of Rhizome’s Webrecorder tool to capture and document the dynamic web content of microsites that are part of the New Museum’s institutional history. The Fellow will also be responsible for researching the New Museum’s history of curating and promoting new media art, and will identify areas of the Digital Archive that should be better developed to represent that legacy.

Responsibilities include:

  • Processing legacy archives records and media in Collective Access.
  • Contributing to metadata re-structuring and vocabulary implementation by auditing legacy record groups and scripting batch edits as needed.
  • Piloting the archiving of web-based interactive objects with Rhizome’s Webrecorder tool.
  • Making recommendations for technical and descriptive metadata for interactive digital objects.
  • Identifying historical materials, particularly relating to the New Museum’s digital and web art programming, to highlight for 40th Anniversary exhibition and programming; and prioritizing those materials for digitization and ingest.
  • Producing a digital chronology of the New Museum’s new media programming and technology initiatives.
  • Producing short technical paper/reflective essay on web archiving tools and their relationship to collections that have strong historical ties to new media art, as reflected in the project work.

Preferred Qualifications:

Completed coursework towards a Masters in Library/Archival Science, particularly audiovisual or digital archiving. Familiarity with/interest in new media art history. Experience using Adobe Creative Cloud Suite to perform batch edits and metadata embedding of digitized visual materials (Photoshop, Premiere, Bridge). Experience using data management and publishing platforms. Familiarity with Collective Access, PHP and SQL a plus.

Instructions:

Interested applicants should send a cover letter and current resume (with links to academic and professional projects, as applicable) to archive@newmuseum.org. All materials should be sent as a single PDF. Professional and academic letters of recommendation are welcome, and may be sent separately. Applicants who are selected for the position are expected to keep regular weekly hours 2.5 days/week from February – April 2017, to be negotiated in advance with the Archivist, and will be offered a modest stipend. Application reviews will begin January 9, 2017.


New York University - Senior Archivist

(December 9, 2016)

Oversee day-to-day archival reference operations serving both in-person and remote patrons. Manage large-scale research projects for administrative offices and departments. Coordinate the sharing of collection content across website, blog, and social media platforms. Serve as a liaison with communications departments across the University. Supervise and train all student employees. Work with the University Archivist on collection development and outreach, specifically for a collection of Congressional Papers held by the repository.

Required Education:

Master's degree in Library & Information Science from an ALA-accredited institution or in Archival Studies.

Required Experience:

3 + years relevant archival experience with 2 years experience in an academic or institutional archive or equivalent combination of education and experience.

Preferred Experience:

Library digitization involving library metadata and/or experience working at a university archives/repository.

Required Skills, Knowledge and Abilities:

Excellent organizational, writing, and interpersonal skills. Knowledge of archives and manuscripts management. Proficiency with archival standards and literature.

EOE/AA/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity

Apply Here: http://www.Click2apply.net/92x922hs6b


Anti-Defamation League - Archives Intern

(December 6, 2016)

PRIMARY FUNCTION:

Archiving assistance

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Primary:

Responsible for indexing ADL documents to professional standards.

Responsible for efficient arrangement of documents in preparation for storage

SUPERVISION:

Supervision by professional archivist.

This position does not supervise others.

QUALIFICATIONS:

Skills:

Proficiency with use of office applications, especially Excel

Accuracy in creating consistent indexing essential

Excellent communication skills and ability to work as part of a team.

Work Experience:

Other similar internship experience helpful.

Experience with document indexing and/or cataloging

Education:

MLS (Master's degree in library science) candidate or recent graduate

Graduate course work in archiving or cataloging

To Apply: Send Resume and Cover letter to mbenjamin@adl.org


Preserve Putnam County - Archivist

(December 6, 2016)

Perserve Putnam county A non-prophet 501(c) historical society in Carmel New York is looking for a project archivist to organize and digitize a collection of material relating to Putnam county New York and family history. The work would be 3 to 4 days a week for up to one year. It would include work on the weekends when the president and founder of the society is in Putnam County. All work would be done from Carmel New York. It could be an entry-level position for a recent graduate. The goal would be to create a digital museum and various digital books related to local and family history. Contact George Whipple at GWhipple@EBGlaw.com or 212-333-7333 Send both Resume and Cover Letter

NYC Department of Records and Information Services - Archivist

(December 5, 2016)

The Department of Records/Municipal Archives seeks a responsible individual to join its team helping to preserve the City’s historical records in the Municipal Archives. Under general supervision, with wide latitude for the exercise of independent judgment or action, the archivist will develop and execute project plans for processing new records and records backlogs; perform research to support agency projects and outside researchers; recruit, train and supervise student employees, interns and volunteers; assist to plan and execute special projects as required; promote the preservation of agency and city records. This position will include moving and lifting heavy over-size cartons and books within and between the Archives headquarters and off-site facilities.

Minimum Qualification Requirements

1. A Master’s degree from an accredited college in Library Science, Archival Science, American History, Political Science, or a related area; or 2. A baccalaureate degree form an accredited college and one year full-time professional experience in archival, records management or library work; or 3. Education and/or experience equivalent to "1" or "2" above. However, all candidates must have the baccalaureate degree from an accredited college.

Preferred Skills

 All candidates must have experience in processing records

 Knowledge of archival theory and best practices.

 Experience developing and executing project

 Supervisory experience

Search for the Job ID # 273392

External Candidates please go to www.nyc.gov/careers

Current NYC employees please go to www.nyc.gov/ess

NO E-MAILS, PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED.

NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.

To Apply: Please send Resume and Cover Letter to WCHAU@RECORDS.NYC.GOV


Archdiocese of Hartford - Archivist

(December 5, 2016)

Archdiocese of Hartford

134 Farmington Avenue

Hartford, CT 06105

Candidate Information

The Archdiocese of Hartford is responsible for a geographic territory in Connecticut comprised of Hartford, New Haven and Litchfield counties, with an estimated population of more than 700,000 Roman Catholics. The span of the Archdiocese includes 214 parishes, 56 schools and a large nonprofit social services agency, Catholic Charities, which focuses on the needs of children, the family and the elderly in the community. The Archdiocese of Hartford currently has approximately 213 parish priests, 1,311 full or part-time staff for the schools and 550 employees at Catholic Charities. In addition, the Archdiocese of Hartford currently owns approximately 1,100 buildings, publishes its own monthly newspaper, The Catholic Transcript, and owns and operates an office of radio and television.

The Archdiocese’s Central Service Offices, which are co-located at 134 Farmington Avenue in Hartford and at the St. Thomas Seminary and Conference Center in Bloomfield CT, coordinate and oversee the exercise of administrative duties for the Archdiocese of Hartford and currently employ approximately 119 lay staff. The Central Service Offices staff interacts regularly with all constituents of the Archdiocese of Hartford, including the parishes, schools, clergy, the faithful and the entire Ecumenical community at large.

In October 2013 Bishop Leonard Blair was named Archbishop of the Archdiocese of Hartford and was installed on December 16, 2013.

Strategy and Direction: The Archdiocesan Central Service Offices now seek to strengthen and expand their organizational effectiveness, efficiency and responsiveness to the needs of the parishes, schools, clergy and faithful in the Archdiocese of Hartford. They seek a trained archivist to assist this effort.

Position Title:

Archivist

Department:

Administration

Reports To:

Chancellor

FLSA CODE:

Exempt

The Archivist for the Archdiocese of Hartford will preserve and administer the historic and artistic collections of the Archdiocese of Hartford. The Archivist will appraise and edit permanent records and historically valuable documents, and will direct the safekeeping of archival documents and materials.

Essential Functions:

  • Maintain effective and efficient control in the management of collections and cataloging archives
  • Plan and organize archives by accessing, cataloging, identifying and inventorying of collections
  • Develop and/or update policies and procedures for historic collections for the Chancery archives, as well as for use by other parishes and/or agencies and offices
  • Promote, exhibit, and display items, which are part of the Archdiocesan collection, for public viewing
  • Write and keep documentation and histories on each of the items contained in the collection
  • Assist with or coordinate with Parishes on the transfer of items and/or records
  • Assist with or coordinate with Archdiocesan offices and/or agencies on special programs related to historical materials
  • Prepare a departmental budget for each calendar year in regard to the administration of the department
  • Work closely with the Fiscal Department to facilitate the payment of expenses related to the department
  • Perform other duties and assumes other responsibilities, as assigned

Administrative Responsibilities

  • Maintains good working relationships and effective communications among all Archdiocesan personnel
  • Ability to work closely with the Chancellor to coordinate all aspects of departmental operations
  • Attend all staff and committee meetings, as necessary

Special Skills, Knowledge and/or Abilities

  • Knowledge and experience relating to the administration of temporal goods and archives
  • Solid academic understanding in theology and Roman Catholic traditions
  • Knowledge of collections management, specifically related to historic and artistic collections
  • Knowledge of local church history as well as a working knowledge of the Archdiocese of Hartford

Basic Skills, Knowledge and/or Abilities

Strong proficiency in Microsoft Applications

Must possess excellent analytical skills

Strong knowledge of accounting principles and practices

Must be self-motivated and have the ability to prioritize

Excellent interpersonal communication skills

Ability to present oneself professionally

Excellent record-keeping skills

Ability to work toward and meet project deadlines

Good facilitation skills with ability to conduct presentations and/or meetings

Ability to maintain confidentiality

Ability to adapt to changes in routine or schedule

Demonstrated sensitivity to multicultural parish settings

Educational Requirements:

Qualified candidates must possess a Masters of Library Science with a concentration on Archives Management from an accredited school.

Five or more years of experience working with archival collections; records management theory and practice; or a related field with an emphasis in museum studies, history, anthropology, or art history. Experience working in a religious environment is preferred.

Compensation: $60K

Benefits: Comprehensive health insurance and other plan benefits available at time of interview

Background: Per the safe environment policy of the Archdiocese of Hartford all applicants should expect to have a criminal background check.

Deadline for Application: January 31, 2017

For consideration please email: Arlene McSweeney Ed.D. at Arlene@CatholicRecruiter.com with resume.


American Civil Liberties Union - Associate Archivist/Records Center Coordinator

(November 23, 2016)

The Archives Department of the ACLU's National Office in New York City is seeking applicants for the full-time position of Associate Archivist/Records Center Coordinator.

OVERVIEW

The Archives department is responsible for maintaining in-house archives and liaising with the public archives of the ACLU. The Archives department provides reference services to National and Affiliate staff and lay leadership, develops records management policies for the National office, assists departments in the transfer of inactive records to the New York City Records Center, appraises and prepares permanent records for transfer to public archives and writes retention schedules for all series of active and inactive records in various media formats. The department also surveys the records of the ACLU National offices for eventual transfer to the public archives and provides advice to affiliates on their dealings with archival repositories for their historical records.

The Associate Archivist/Records Center Coordinator is professional who is proficient in best practices of archival and records management. The role is responsible for the day-to-day management of operations for the Archives department as well as the long-term development and implementation of records-related policies, procedures and guidelines regarding digitization, proper document handling, security, and the disposition of records in all formats. This position reports to the Archivist/Records Manager.

ROLES AND RESPONSIBILITIES

A demonstrated commitment to diversity and inclusion within the workplace. A personal approach that values all individuals and respects differences in regards to race, ethnicity, age, gender identity and expression, sexual orientation, religion, ability, and socio-economic circumstance;

Work collaboratively and respectfully toward resolving obstacles and/or conflicts.

Manage the Archives in-house Records Center including circulation, retention and destruction of the archives and inactive records. Maintain the facility. Ensure efficient use of storage space and accessibility of information stored.

Monitor routine operations including handling reference and research requests, conducting secure document destructions and purchasing archival supplies.

Work with the Archivist/Records Manager to monitor monthly payments to vendors, and engage in vendor management to ensure invoices and services are accurate and paid in a timely manner.

Work independently on assigned special projects to improve access to archives and ensure preservation of records in all formats.

Collaborate with the Archivist/Records Manager to develop annual plan and special projects for the department, including setting goals and determining the scope of the projects to be undertaken.

Identify appropriate standards/best practices in archival and records management to be adopted for projects and make recommendations/implement changes as needed.

Liaise with all national staff to carry out records retention and disposition procedures while ensuring best practices are maintained.

Participate in planning and providing regular staff training on archival and records management.

Supervise interns in conjunction with the Archivist/Records Manager. Coordinate the recruitment and hiring of interns.

EXPERIENCE AND QUALIFICATIONS

Master's Degree in American History, Library Studies, or Information Science required.

Minimum of three to five years of experience in an archives or information center required.

Proficiency with basic archival and/or records management principles and practices.

Experience designing and conducting training regarding best practices in archival and records management.

Experience managing/supervising staff.

Knowledge and experience with computer applications in the Microsoft Office suite, digital imaging software, and records or content management systems required.

Must be detail oriented and organized with strong writing and verbal communication skills and exceptional research skills.

Ability to work independently and collaboratively, including some supervisory experience.

Certificate or training in archival and records management preferred.

Ability to lift 35 - 40 pounds.

Commitment to the mission and goals of the ACLU.

Please send a cover letter (with salary requirements): hrjobsARCH@aclu.org - Reference [ARCH-02/ACLU-W] in the subject line.


American Jewish Joint Distribution Committee - Records Management Opportunity Intern

(November 16, 2016)

The American Jewish Joint Distribution Committee (JDC), founded in 1914, is the world’s leading Jewish humanitarian organization. Its archives document more than a century of JDC’s global humanitarian efforts and stand as one of the most important repositories in the world for the study of modern Jewish history.

Project:

The JDC Archives offers an internship opportunity in its records management initiative at its global headquarters in New York.

This internship will introduce the candidate to basic records management and archival principles and practices, including the life cycle of JDC’s institutional records, and involve them in all aspects of building out records management policies and procedures.

Responsibilities include working with JDC staff to review and update the record retention schedules for JDC’s New York headquarters and collaborating with the Archives to develop effective practices to train global JDC personnel in implementation procedures.

Qualifications:

  • Must have completed at least one semester of coursework in archives or library science
  • Strong organizational, analytical, and communication skills
  • Self-starter and detail-oriented
  • Interest in records management, archives, information management, or library science
  • Familiarity with 20th-century Jewish history is a plus

All opportunities are unpaid, but may be taken for course credit. Candidates will be supervised by professional staff and will have the opportunity to attend staff meetings and workshops. An expected schedule is 12-20 hours per week.

Applications are accepted on a rolling basis. To apply, please send a cover letter and resume to archivesinterns@jdc.org.


American Jewish Joint Distribution Committee - Photo Collection Opportunity Intern

(November 16, 2016)

The American Jewish Joint Distribution Committee (JDC) Archives’ Photo Collection contains over 100,000 images. These photographs offer a rich historical overview of JDC’s relief activities over the past century in 90 countries. More than 60,000 photographs have already been digitally scanned. We seek students for an experiential education opportunity to assist with image cataloguing and preservation. The broad range of countries and topics in our scope of this collection, which encompasses regions and time periods such as postwar Germany, 1950’s North Africa and 1960s-70s Israel, allows us to tailor projects to different interests.

Special projects:

  • Adding to our online database the following photo collections:

o Community life, education and health services provided to Tunisian Jews from the 1950s-70s

o Post-WWII Jewish refugees living in Displaced Persons Camps in Austria and Germany

o Youth and elderly care programs in 1960’s Israel.

o Assorted collections of JDC activities in Jewish communities of Bulgaria, Hungary, India, and many others

  • Preparing unprocessed images documenting JDC activities in 20 countries (1940’s-70’s) with emphases on Israel, France, Germany and Iran for digitization and preservation.

Responsibilities include:

  • Creating metadata and integrating new photographs into cataloguing system.
  • Conducting research and fact-checking to enrich descriptive data for photographs.

Qualifications:

Proficiency in Word and Excel required. Familiarity with database procedures is recommended. Preferred candidates will have completed at least one semester of graduate work in archival, museum, or library studies, or art history. The ideal candidate will be detail-oriented and have a basic knowledge of photographic history.

All opportunities are unpaid, but may be taken for course credit. The expected schedule is 12-20 hours per week. Options are available in the NY office located in midtown Manhattan and our offsite facility in Long Island City.

Applications are accepted on a rolling basis. To apply, please send a cover letter and resume to archivesinterns@jdc.org.


American Jewish Joint Distribution Committee - Archives Processing Opportunity Intern

(Novemeber 16, 2016)

The JDC Archives is the institutional repository of the American Jewish Joint Distribution Committee (JDC), the world’s leading Jewish humanitarian assistance organization since its founding in 1914. Holding over 3 miles of records documenting JDC’s global rescue, relief, and renewal work in over 90 countries during the past century, the JDC Archives is one of the world’s most significant collections for the study of modern Jewish history.

We seek students who are interested in gaining archival processing experience. The broad geographic and programmatic scope of our institutional records allows us to tailor projects to different interests.

Projects:

  • Arrange, rehouse, and describe unprocessed records of JDC’s activities around the world, including Israel, the Soviet Union, Tunisia, and Yugoslavia, from the past three decades
  • Prepare collections for off-site storage
  • Database cleanup, such as deleting duplicate records and conducting quality control on file names and subject terms
  • Contribute to collections management procedures and documentation
  • Other special projects as they arise

Qualifications:

Proficiency in Word and Excel required. Familiarity with database procedures is recommended. Candidate must have completed at least one semester of coursework in archives or library science. Interest in Jewish history preferred.

All opportunities are unpaid, but may be taken for course credit. Candidates will be supervised by professional staff and will have the opportunity to attend staff meetings and workshops. An expected schedule is 12-20 hours per week. Options are available in the NY office located in midtown Manhattan and in our offsite facility in Long Island City.

Applications are accepted on a rolling basis. To apply, please send a cover letter and resume to archivesinterns@jdc.org.


LIFE Photo Archives | Time Inc. - Intern

(November 15, 2016)

Time Inc. (NYSE:TIME) is a leading content company that engages over 150 million consumers every month through our portfolio of premium brands across platforms. Our influential titles include People, Time, Fortune, Sports Illustrated, InStyle, Essence, Wallpaper, and Real Simple.

THE POSITION:

The LIFE Photo Archives at Time Inc is hiring an enthusiastic and dedicated intern who loves history and visual culture as much as we do. Thousands of images shot for America’s best-selling picture magazine have never seen the light of day (or at least the light of a scanner). Help us scan, describe, and monetize these incredible assets. You’ll also work with us to create inventories, develop exhibitions, and assist researchers. The ideal candidate is available 35 hours a week, writes photo captions quickly and clearly, and has experience with digital asset management systems.

YOU WILL:

  • Scan original LIFE magazine negatives and/or prints, research and write caption notes, and upload to our various digital platforms and image partners
  • Assist the Archives Manager and Assistant Manager with collections analysis, exhibition preparation, and gallery sales
  • Review and edit existing metadata in our internal archives database
  • Handle any other administrative or research duties, supporting the photo archives staff

YOU HAVE:

  • Strong writing skills and can describe images clearly and succinctly
  • A background in library science, museum studies, or a related field. Graduate students in these disciplines are particularly encouraged to apply
  • Familiarity with digital asset management systems, Photoshop, and Excel
  • The ability to learn new systems and manage multiple assignments
  • Problem solving ability, a self-starter attitude, and a sense of humor

YOU ARE:

  • Proven: You come with 1-3 years of experience describing historical collections. You have a background in library science, museum studies or a related field or are currently getting a master’s degree in one of these areas.
  • Detail-Oriented Writer: You have impeccable writing skills and can describe photographs – with tags and captions - quickly and clearly.
  • Communicative: You’re indispensable to bosses and teammates for your calm, friendly, and direct approach to communication.

To apply please submit your resume here:

http://bit.ly/2fs2012

If you have any questions, please contact the Archives Manager at jill.golden@timeinc.com.


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