Full Position Descriptions

New York Transit Museum - Paid Intern - Archives Assistant

March 25, 2017)

The New York City Transit Museum Archives Department seeks a paid intern to begin as soon as possible.

The New York Transit Museum Archives collects historical documents relating to New York City mass transit from the mid-nineteenth century to the present. These records and documents include photographs, moving image materials, maps, posters, engineering drawings, books and serial publications, reports, proposals, records of legal proceedings, correspondence, and other materials. The archives preserves and catalogs these materials and makes them available to researchers from the public, from the New York Transit Museum, and from within the NYCTA and other MTA agencies. The archives provide reference services by telephone and mail, conducts research, supports all Museum staff functions (exhibitions, programs, development, retail operations, outreach) and initiates publications that provide historical information to the public.

Primary job responsibilities:

Assist in the processing of incoming collections of historical records including maps, posters, photographs and the inventory of library materials; catalog collection and series level records for incoming donations in the archives PastPerfect collection management database; create paper based collection descriptions and finding aids for record series’; scan images for image management database, and assist with reference inquiries from both internal MTA personnel as well as the general public.

Qualifications and experience:

Applicants must be enrolled in a graduate program for the Spring and Fall 2017 semesters. Work is available 28 hours per week during the school year and 35 hours during the summer and winter breaks only. The pay rate is based on the semester you are in and includes a free Metrocard. Students in archives management, library and information science, records management, museum studies, conservation/preservation, history, or urban studies who have had coursework or experience in archives and artifact management, art handling, cataloging and classification, and historical research methods are encouraged to apply.

Resume Submission Deadline: March 31, 2017

Due to high volume of applicants only those candidates chosen for interviews will be contacted.

To Apply please send Resume and Cover Letter to desiree.alden@nyct.com


Elland Road Partners -  DAM Manager Position

(March 18, 2017)

DAM Manager Position

Position will service a premier privately held real estate development company through Elland Road Partners, an editorial consulting firm

Key Qualifications

· Demonstrated success working with digital assets

· Demonstrated commitment going above and beyond to help customers, system users, and patrons

· Proven success as a key member of a team

· Able to apply sound judgment while working independently within tight deadlines

· Outstanding attention to detail and commitment to excellence

· Possession of articulate communication skills; ability to forge trusting relationships within a diverse team

· Fanatical about creating order from disorder

· Hands-on technical experience with library systems, content management systems (CMSs), or other large searchable databases used in the creation of web pages, media, or research

· Knowledge of Adobe Creative Cloud products

· MSLIS degree from accredited institution or comparable experience (2-5 years)

Responsibilities

· Become immersed in workplace environment to gain a thorough understanding of business needs

· Identify unique ways to organize and manage the entire digital asset life cycle from creation to distribution, production, and archiving

· Demonstrate understanding of legal issues around asset use and create solutions that serve business, creative, and legal requirements

· Assist with the creation of case studies/user stories and reporting/user acceptance testing (UAT) to identify and prioritize requirements and workflow

· Participate in the development and maintenance of asset metadata models incorporating industry standards and organization’s unique requirements

· Understand tools available internally and externally to devise flexible solutions while making our process more efficient

· Develop a thorough understanding of overall user needs to suggest solutions that work for individual stakeholders

· Conduct DAM user training for different audiences, both internal and external

· Participate in larger DAM enterprise direction and solutions

· Present products of work and reporting to Digital Asset Manager or Supervisor

· Support outside vendors and contractors working with DAM

· Provide excellent service and support to those using DAM, arranging, describing, preserving, and providing easy and efficient access to digital assets

Please respond with resume, references and LinkedIn profile to Elland Road Partners: neil@ellandroadpartners.com


New York City Health and Hospital - The Fund - Archive Project Assistant

(March 6, 2017)

New York City Health + Hospitals is the nation's preeminent public health system. Including its antecedent forms, it has served the City for almost 300 years. The Fund for Health + Hospitals has initiated a Heritage Project to identify, gather, and organize into an archive materials related to the public hospital system serving New York City. This repository will trace the individual development and contributions of each facility and ensure ongoing visibility of their many contributions to public health.

The Heritage Project for New York City’s Health + Hospitals is currently looking for an experienced Archive Project Assistant to help support daily office operations and collection processing. The ideal candidate will be required to:

❖ Organize and maintain documents related to the Heritage Project

❖ Conduct research on historical artifacts using traditional and electronic search methods

❖ Coordinate project-related meetings

❖ Ensure the timely procurement and delivery of project supplies

❖ Assist the project director with coordinating all intern activity including related

paperwork and schedules

❖ Create project updates for posting on social media sites

❖ Assist with collection processing

❖ Assist with all areas of project as requested

Minimum Requirements:

 Experience processing archival collections

❖ Prior administrative/office experience

❖ Extremely organized and detail-oriented.

❖ Strong interpersonal skills

❖ Demonstrated ability to work independently and keep multiple assignments moving

forward

❖ Very strong verbal and written communication skills

❖ Effective teamwork and coordinating skills.

Position Duration:

This position is full time with a 1 year contract.

Salary

Compensation is competitive.

Application Process: Review of applications will begin immediately and continue until the position is filled. For immediate consideration please submit cover letter and resume to dinningd@nychhc.org. Archive Project Assistant in the subject line


Maryknoll Fathers and Brothers - Archivist

(March 2, 2017)

The Maryknoll Mission Archives seeks a creative and professional Archivist to maintain historic materials. This includes appraising and accessioning new materials, arrangement and description of collections, identification of preservation issues, assisting visiting researchers, responding to queries of offsite patrons, and conducting outreach activities (exhibits, tours, newsletter articles) to promote interest in the history and legacy of the Maryknoll Fathers and Brothers, Maryknoll Sisters Congregation and Maryknoll Lay Missioners. Must have ALA-accredited MLS or MA in history with archives concentration and 2-3 years experience. Knowledge of archival theory and practice, with processing experience. Strong organizational, analytical, written and interpersonal skills; ability to handle multiple tasks; can work independently and as team member; detail-oriented; knowledge of computer applications in Archives. Experience with Microsoft Access, databas es and cataloging a plus. Knowledge of Catholic Church history and global issues an asset.

We offer an outstanding work environment, opportunities for career development and competitive benefits. EOE. Interested and qualified applicants should forward their resume to: hr@maryknoll.org


LuEsther T Mertz Library - Transcription Coordinator

(March 2, 2017)

Transcription Coordinator

This is a temporary part-time grant funded position. The Transcription Coordinator will work 21 hours per week and will recruit, train and manage local volunteers and crowdsourced volunteers. The Transcription Coordintator will describe the project and its goals in ways that stimulate the interest of potential volunteers. These volunteers will transcribe the digitized, handwritten papers of John Torrey, a prominent, early American botanist. He/She will:

DUTIES AND RESPONSIBILITIES:

Work with the NYBG volunteer office to recruit local volunteers

Work with various social media channels to recruit volunteers

Community management of all project volunteers

Identify best practice transcription guidelines used on similar project

Write detailed transcription guidelines for use on Torrey Papers project

Actively engage with volunteers on social media channels such as Twitter and Facebook

Gather transcription statistics

Perform quality assurance on all transcription activities

Upload transcribed text into target repositories

Report problems experienced with the transcription portal, if any

REQUIREMENTS:

Bachelor’s degree or equivalent

Library school degree or some library school coursework are preferred

Some familiarity with digital humanities is preferred

Experience engaging with others on Twitter, Facebook and other social media channels on behalf of an organization

Excellent organizational skills and the ability to work accurately and indepemdently in busy environment

Strong interpersonal and communication skills

Interest in writing a report and one or more blog posts on the transcription component of the project

To Apply please send cover letter and resume to ssinon@nybg.org


American Jewish Joint Distribution Committee - Archives Project Specialist

(March 1, 2017)

JDC NYHQ is seeking an Archives Project Specialist to join the dynamic, active JDC Archives team for a position with responsibility for several special projects.

Responsibilities:

--Co-edit the JDC Archives Quarterly e-Newsletter

o Plan, write, and edit content

o Liaise with Marketing and Communications Department

o Review user analytics and statistics

--Assist in the Selection Process of JDC Archives Fellowship and Grants Programs

o Conduct global outreach to publicize the fellowships and Grants

o Handle applicant inquiries and manage the application process

o Prepare materials for the Fellowship Advisory Committee and the Documentary Film Grant Advisory Committee

--Organize Public Programs and Speaker Events

o Identify and partner with institutional co-sponsors to plan programs

o Liaise with fellows and speakers for presentation preparation

o Arrange for recording/filming of events

--Administer the JDC Archives Facebook Page

--Coordinate JDC Archives Academic Workshops

--Other assignments, as needed

Qualifications and Key Competencies:

 BA degree required; Master’s degree preferred

 Minimum 1-3 years of work experience

 Interest in history and in playing a role in a dynamic, active Archives team

 Knowledge of and interest in modern Jewish history preferred

 Well-organized and detail-oriented

 Strong verbal, writing and editing skills

 Proficiency with Microsoft Office and Outlook and with social media

 Great interpersonal skills

To apply please send Resume, cover letter and salary expectations to careers@jdc.org


New York Historical Society - Archives Intern (Paid Internship)

February 27, 2017)

Archives Intern (Paid Internship)

The Archives Intern will work under the guidance of a staff archivist to process one or more manuscript collections held in the Library of the New-York Historical Society. The internship emphasizes archival description, including writing historical, scope, arrangement, and other notes for the collection; identifying significant content in the archival material; establishing name and subject access terms with controlled vocabularies; documenting the records in the collection management system; and generating a DACS-compliant, online finding aid using that system. The internship will also involve physical processing, including arrangement of the materials and basic conservation practices, such as rehousing. The intern will produce a final product, a finding aid, that will be both a culmination of their academic and internship experience and a concrete sample of work done that can be used as they seek jobs or continue their academic careers.

To be eligible for the internship, the candidate must be currently enrolled in, or a recent graduate of, an MLIS or equivalent program with a concentration in archives; must have completed at least an introductory archival course; and have a general familiarity with and interest in U.S. history.

The New-York Historical Society Internship Program

The New-York Historical Society is offering full-time summer internships in both our museum and library divisions. College and graduate interns will experience unparalleled career development and cultivate fruitful professional relationships. Each week, interns will participate in a lunchtime meeting featuring lectures from various New-York Historical Society employees, and attend an outing to other cultural institutions in the New York area. Participants are required to work 35 hours a week, Monday-Friday, 9:00-5:00. The Summer Internship Program runs for eight weeks, from June 5th to July 28th. The successful applicant for the Archival Intern position will be paid a $3,000.00 stipend.

Application Deadline: Friday, March 24th, 2017 at 3 pm. Please go to http://www.nyhistory.org/education/internships/college-and-graduate-internships for further information about the program, application requirements and the on-line application process.

For questions about the internship program, please contacts internships@nyhistory.org.


American Jewish Historical Society - Processing Archivist

(February 23, 2017)

AMERICAN JEWISH HISTORICAL SOCIETY

JOB DESCRIPTION

Date: February 22, 2017

Department: Library & Archives

Title: Hebrew Immigrant Aid Society (HIAS) Collection – Processing Archivist

Schedule: Full Time through end of project, December 2018

FLSA Status: Non-exempt

Supervisor’s Title: Senior Project Archivist

Salary: TBD depending on experience, with benefits

SUMMARY: Performs arrangement, rehousing and basic preservation of the HIAS Records and encodes finding aid. This is a temporary (21 month) position funded by a grant from HIAS, at the American Jewish Historical Society in Manhattan.

ESSENTIAL FUNCTIONS (approx. 80%):

- Processing of institutional papers with 2 other archivists

- All work performed according to MPLP* standards. (required) Processing rate for this project between 4 and 6 bankers boxes per week.

- Arrange records according to series and subseries lists developed by the Senior Archivist in consultation with members of the project team. Establish order of folders as directed. (required)

- Write complete, well-edited historical notes, scope notes and other documentation for series as they are processed. (required)

- Create folder-level contents lists for inclusion in the finding aid. (as needed)

- Prepare records for archival storage by performing preservation procedures as appropriate, such as refoldering and reboxing of the materials into acid-free folders and boxes, and selective fastener removal; mark boxes for later preservation photocopying as needed. (required)

- Identify and separate oversize items, photographs, audio, film and video materials and artifacts within the collections to ensure preservation and proper archival storage. (required)

- Contribute content to collection finding aid, with major responsibility for Encoded Archival Description (EAD). (required)

- Must be able to lift full bankers boxes (up to 40 pounds), and pull them on and off the shelves

- Perform other duties as required. .

ADDITIONAL RESPONSIBILITIES (approx. 20%):

- Work with other members of the project team to coordinate the arrival of unprocessed boxes from off-site storage and the transfer of processed boxes to off-site storage.

- Contribute to refinement of project workflow. (desired )

- Contribute to project blog as well as webpage content on a regular basis. (desired)

- Assist with selecting visual materials from the collection for scanning, for project website AJHS publications, exhibits and special events. (required)

MINIMUM QUALIFICATIONS

Education and Training: MLS from an accredited school. Experience in processing archival collections required.

Work Experience: Two years’ experience in archival processing and experience encoding finding aids using Oxygen.

Skills and Abilities:

- Familiarity with archival theory and techniques, specifically in using *MPLP - More Product/Less Process (Minimal Processing) - to work with very large collections.

- Proven ability to understand hierarchical relationships between series and subseries within a collection, and to survey numerous boxes to discover the original order, if one exists, of a complete group of boxes. Previous experience working with large collections and/or organizational records. (desired)

- Proficiency in MS Word and Excel (required). Proficiency in Oxygen

- Ability to work both independently and collaboratively.

- Reliability and accuracy in maintaining records.

- Excellent communication skills and good rapport with colleagues.

- Ability to complete tasks in a reasonable amount of time and organize own time.

- Capable of learning new skills.

WORKING CONDITIONS:

Physical Demands: Ability to lift 40 pounds.

Special Environmental Factors: Periodic exposure to dusty and moldy materials.

Please send resume and cover letter by March 10, 2017 to:

jobs@ajhs.org / Subject: HIAS processing archivist position


Lincoln Center of Performing Arts - Temporary Records Manager

(February 21, 2017)

POSITION

Temporary Records Manager

DEPARTMENT

Information Resources

OVERVIEW

Lincoln Center for the Performing Arts (LCPA) serves three primary roles: it is the world’s leading presenter of superb artistic programming, is a national leader in arts education and community relations, and functions as the manager of the Lincoln Center Campus.

The Records Management program is part of the Information Resources Office, which is dedicated to the maintenance and use of records throughout their lifecycle. The position reports to the Archivist, who manages the Information Resources Office.

The Temporary Records Manager will maintain records management policies and provide overall management and coordination of Lincoln Center for the Performing Arts’ Records Management Program.

This role is responsible for all activities connected with the life cycle of records including the development and implementation of active physical/electronic filing systems; the preservation and storage and disposal of inactive records, assistance in controlling cost associated with physical/electronic creation, storage, and retrieval; and other aspects of records and electronic management as required. This role is also responsible for providing customer focused service and building positive and constructive relationships with stakeholders, by understanding their needs, problems, and providing timely communication and service.

PRIMARY RESPONSIBILITES

  • Develops Records Management Procedures.
  • Develops and conducts instructional programs and trains employees in sound document, records, and electronic management practices and the use of documentation and records management systems.
  • Track organization’s compliance with Records Management Procedures.
  • Manages the processing of records to and from off-site storage and related vendor contracts.
  • Manage transition from paper to electronic records.
  • Provide document and records systems support for non-technical issues.
  • Analyze and evaluate records and electronic management throughout the agency and recommend cost effective improvement strategies.
  • Organize the identification and disposal of records that are at the end of their life-cycle.
  • Work with General Counsel to execute, track, and lift legal holds on records.
  • Update records retention schedules meet current records requirements.
  • Develop and update reports, manuals, and presentations.
  • Stay current with archival records management/records management technology, as well as legal concerns that may impact the organization’s records.
  • Work on cross-functional teams to promote and foster systematic and efficient records and electronic management initiatives. And to support the application of procedures for managing document and records management.
  • Perform other duties as required or assigned in support of Lincoln Center’s goals and the Information Management Office’s vision, mission, and objectives aligned to these goals.

QUALIFICATIONS

Education and Training: MLIS from an ALA-accredited program with an emphasis in records management or Masters in archival management with a CRM desired. Comprehensive knowledge of current records management – paper and electronic, and archival methods, procedures, tools, and techniques, including preservation trends and applications.

Work experience: 1 – 3 years of experience working with institutional records (paper and electronic) within a records management/electronic records management program.

Preferred Skills

  • Certified Records Manager or Information Governance Professional
  • Experience with digital repositories and/or special collections. Experience with digitization projects and database management systems.
  • Excellent organizational, communication, and project management skills.

Technical skills and knowledge including current metadata schemes and standards relevant to the archival control of digital collections, long-term storage planning and digital asset management systems.

SUBMISSION PROCEDURE

Please submit a resume and cover letter (with salary requirements and outlining your interest in Lincoln Center) to the humanresources@lincolncenter.org inbox. Submissions without cover letters will not be reviewed.

Please list: Temporary Records Manager in the subject line.

Internal Candidates should contact a member of the Human Resources Department directly. Lincoln Center is an equal opportunity employer.


Seamen's Church Institute - Digital Project Archivist (One Year)

February 15, 2017)

To support the SCI archives program, by redesigning, updating and adding content to SCI’s digital archives resources.

Design a digital platform to facilitate digital collaboration with other New York Maritime heritage organizations.

Develop a new Omeka platform to host digital content.

Review existing technical metadata, and draft a digitization manual for best practices.

Develop data visualization tools.

Review and revise existing descriptive metadata.

Assist and lead digital archives workshops with collaborative partners.

Requirements:

MLS Degree.

Experience with digital archives and user experience design.

Excellent computer and organizational skills.

Ability to interact with people from diverse background.

To Apply: Please send Cover Letter and Resume to humanresources@seamenschurch.org


Seamen's Church Institute - Part-time Temporary Archives Fellow (Eight Months)

(February 15, 2017)

The Archives Fellow will support the SCI archives program, by conducting surveys of archival holdings related to New York City maritime history. Conducting site visits to archives in New York City and beyond. Assessing collections related to New York City Maritime history.

Drafting survey reports.

Aggregating data for use in SCI’s digital archives projects.

Requirements:

BA in Library Science, Archival Management.

Excellent computer and organizational skills

Ability to interact with people from diverse background

Represent the organization in a professional manner

To Apply: Please send Cover Letter and Resume to humanresources@seamenschurch.org


The Grolier Club - Part-time Archivist

(February 14, 2017)

PART-TIME ARCHIVIST OPPORTUNITY, GROLIER CLUB LIBRARY

The Grolier Club of New York, America’s oldest and largest society for bibliophiles and enthusiasts in the graphic arts, is seeking a trained archivist to assist on a part-time basis (20-24 hours/week) in the processing of its archival and manuscript collections.

Responsibilities include physically arranging and describing manuscript and archival materials; preparing electronic finding aids according to professionally accepted standards and best practices; assisting in the conversion of electronic finding aids to MARC format for entry into OCLC and the library’s local online catalog (VIRTUA); and encoding finding aids for posting onto the Grolier Club’s website. Additional duties include assessing the preservation and conservation needs of the library’s archival collection (approximately 1,500 linear feet); recommending appropriate housing and/or treatments; and working with the Librarian to develop guidelines for processing levels and institutional records management policies.

The ideal candidate holds an M.L.S. from an ALA-accredited library school (or equivalent) plus one to three years experience arranging and describing archival collections in a cultural heritage environment (or the equivalent combination of education and experience). Familiarity with DACS, EAD, MARC, LCSH, AACR2, and other LC cataloging standards are required, as is proficiency in basic Microsoft office applications and automated library systems. Attention to detail and excellent organizational skills are also a must. Additional preferred qualifications include knowledge of basic preservation and conservation standards for archival and manuscript collections; and familiarity with institutional records management best practices. Candidates must be able to work in conditions where dust is frequently encountered, lift boxes weighing up to 30 lbs; push and pull loaded book carts and other library equipment and materials; and work for prolonged periods in standing, bending, and stooping positions.

Hours: 20-24 hours/week

Salary: $20/hour

Candidates are encouraged to email a cover letter, resume, and an example of a finding aid they have created to the attention of Meghan R. Constantinou, Librarian mconstantinou@grolierclub.org.


Columbia University Libraries - Ivy Plus Web Collection Librarian

(February 13, 2017) 

Columbia University Libraries

Ivy Plus Web Resources Collection Librarian (Three-Year Temporary Appointment)

Search Reopened

Columbia University Libraries is seeking an experienced information professional to build, maintain and promote collaborative web resources collections supporting the Ivy Plus partnership of academic research libraries. Since starting web archiving activity in 2008, Columbia has established a permanent web resources collection program and built rich thematic web archives in human rights, historic preservation/urban planning, and New York City religious institutions, as well as preserving much of Columbia’s own content and web resources related to existing special collections. Several other Ivy Plus partner institutions also have new or established web archiving programs, and the group now plans to collaboratively build some thematic web collections together, independent of (but informed by) each institution’s own web archiving activities. A completed project at Columbia tested a model for Ivy Plus web resources collection collaboration and created two pilot collections.

The Ivy Plus Web Resources Collection Librarian will perform the hands-on work of building the shared collections--including running web crawls, managing permission requests, quality assurance, description and organization, assessment and outreach for public use--while working closely with Ivy Plus stakeholders to help coordinate the collaborative web collection program. The position thus requires a candidate equally suited and committed to in-depth hands-on web collection building and high-profile collaborative outreach with Ivy Plus participants and the research library community.

The Ivy Plus Web Resources Collection Librarian will be organizationally based at Columbia University, reporting to Columbia’s Web Resources Collection Coordinator and working closely with other Ivy Plus stakeholders through the Ivy Plus Web Collection Advisory Group and other outreach.

This is a 3-year position with the possibility of extension. Preference will be given to applications received before March 10, 2017.

Position Qualifications

Minimum Qualifications:

  • MLS or equivalent advanced degree and experience
  • Demonstrated hands-on web archiving experience
  • Demonstrated project management skills
  • Demonstrated ability to clearly communicate verbally and in writing, and experience and comfort with professional presentations
  • Experience with software tools used in libraries, archives, or museums

Preferred Qualifications:

  • Knowledge of MARC and non-MARC metadata schemas
  • Active engagement in professional organizations, e.g. with focus on web archiving, digital materials and/or digital preservation
  • 2-3 years of work experience in research libraries or archives
  • Experience with Archive-It web archiving software

About Columbia University Libraries

The Columbia University Libraries have a longstanding commitment to diversity rooted in values of inclusion and social justice, a commitment reflected in our staff, in our collections and services, and in the ways we work. We welcome applications from candidates who share these values and who will foster their contribution to the University's educational mission. We offer a salary commensurate with qualifications and experience and excellent benefits including assistance with University housing.

About the Ivy Plus Libraries

The Ivy Plus Libraries are Brown, Chicago, Columbia, Cornell, Dartmouth, Duke, Harvard, Johns Hopkins, MIT, Princeton, University of Pennsylvania, Stanford, and Yale; most of them are participating in the joint Web Resources Collection Program. Borrow Direct, a resource sharing network, was the Ivy Plus Libraries’ first cooperative initiative and its success established the foundation for collective collections and other cooperative efforts. For more information about Borrow Direct, visit the website.

For immediate consideration, please apply online at:

https://academicjobs.columbia.edu/applicants/Central?quickFind=64123

Columbia University is an EEO/Affirmative Action Employer


Trisha Brown Dance Company - Intern

(February 8, 2017)

The Trisha Brown Dance Company seeks an intern for Winter/Spring 2017 to work with the Company’s Archives Department. The main responsibilities will be to assist in digital preservation of archival media and to maintain the integrity of the information surrounding company collections.

The ideal candidate will be reliable, detail-oriented and comfortable working with digital media and Microsoft Office applications (experience with FileMaker Pro a plus). This internship is available for credit to graduate students in Library and Information Science programs. Applicants must be available for at least 8 hours a week during regular office hours, Monday-Friday from 10 am to 6 pm.

Additional information can be found on our website, www.trishabrowncompany.org. Interested applicants should send a cover letter and resume to archives@trishabrowncompany.org

The Winthrop Group - Manager of Client Projects and Lead Archivist

(February 5, 2017)

Since its founding, The Winthrop Group has provided archival and information-related services to more than 250 clients. These include corporations, non-profit organizations, privately-held businesses, philanthropic entities, high net worth families, elected officials and other individuals. Winthrop archivists add to their professional knowledge, experience with a wide variety of archival resources and systems, as well as client-focus, diligence, and intellectual curiosity.

The Manager of Client Projects and Lead Archivist will collaborate with Winthrop's Information & Archival Services Manager and the Associate Director.

Primary Responsibilities

Project planning, management and implementation, the primary area of responsibility, will include work elements such as the following:

* interacting with client decision-makers and stakeholders

* preparing archives-related recommendations and reports appropriate

to specific client circumstances, needs, and desired outcomes

* developing project plans, estimating costs and staffing, and outlining

workflows evaluating work requirements associated with a)

processing and cataloging and b) transfer to and use of digital access

systems

* surveying and compiling information on archival resources in many

formats.

Other Responsibilities

Working with colleagues, the Manager of Client Projects will participate in

* development of new client business

* maintaining positive client and professional relations

* ensuring Winthrop’s services and deliverables are of high quality

* identifying and meeting evolving challenges.

Qualifications

Master's degree and minimum of five years of relevant experience

Knowledge of and experience with processing and working with a variety

of analog and electronic records/digital assets

Project implementation and management skills

Excellent written and verbal communications skills­

Additional Information

This position will provide an opportunity to join a talented and experienced group of forward-thinking archives professionals who are committed to the work they do with Winthrop clients and with each other.

This full-time position is based in Winthrop’s New York City Office, but also requires some work on client premises and some travel.

Please send cover letter, resume, writing sample, and the name, title, and contact information for three references to dkay@winthropgroup.com


La Guardia and Wagner Archives at LaGuardia Community College - Part-time Assistant Archivist

(February 3, 2017)

Part-time Assistant Archivist Needed

The La Guardia and Wagner Archives at LaGuardia Community College, The City University of New York, seeks a candidate with experience in processing historic collections. They must be well acquainted with standard archival techniques in the arrangement and description of historical documents and be able to prepare a finding aid. Experience in processing multi-media Collections would be desirable.

Qualifications:

A Bachelot's degree in history or political science required. MLS with archival coursework, experience in archives, or archival certificate perferred. Computer skills are essential, as well as the ability to communicate effectively. Must be able to lift boxes weighing up to 40 pounds.

Candidate will work 20 hours a week, $20 per hour

How to Apply:

Send Cover letter and resume by February 24th, to:

Douglas DiCarlo, Archivist

La Guardia and Wagner Archives

LaGuardia Community College/CUNY

31-10 Thomson Avenue

Long Island City, NY 11101

Fax: 718-482-5069

E-Mail ddicarlo@lagcc.cuny.edu


Metropolitan College of New York - Project Archivist

(January 24, 2017)

Consultant Description: Project Archivist

This is a contract based position. Reporting to the Director of Library Services, the Project Archivist will develop and implement a comprehensive archival processing plan for the Audrey Cohen/MCNY Archive. Including but not limited to: arrangement; description; preservation; access; and security for paper, photographic, electronic and other record formats.

Work requires application of appropriate archival best practices and national standards.

Responsibilities:

  • Establish priorities for processing tasks.
  • Execute the approved processing plan, meeting processing goals and deadlines.
  • Re-folder, re-house, and weed materials as needed.
  • Create collection finding aid and other description applying archival descriptive standards.
  • Identify records recommended for access restrictions.
  • Identify records needing access copies.
  • Identify records suitable for digitization or requiring reformatting.
  • Identify potential exhibit material.
  • Other duties as assigned.

Qualifications:

  • ALA-accredited Master’s Degree in Library or Information Science or Equivalent.
  • Coursework and/or training in archival theory and practice.
  • 2 to 3 years of demonstrated experience in all phases of processing archival records/collections including at least one large, complex record group or collection
  • Demonstrated experience with application of archival theory, best practices and national standards that govern the arrangement and description of archival materials, including DACS and appropriate thesauri.
  • Demonstrated experience with and working knowledge of archival best practices for all facets of archival processing.
  • Demonstrated proficiency with personal computers including strong file management skills, software, and the World Wide Web.
  • Working knowledge of standard computer office applications such as Microsoft Outlook, Word, Excel, Access or other productivity software.
  • Evidence of effective project planning, management, and completion.
  • Excellent oral and written communication skills.
  • Ability to work collaboratively, and effectively both as a team member and independently and to promote teamwork among colleagues.
  • Ability to handle boxes up to 40 pounds in weight and reach up or down to place or retrieve boxes on high and low shelving.
  • Detail oriented.

Desirable Qualifications:

  • Familiarity with the history of Education and Social Justice Movements in New York City
  • Familiarity with an archival content management system, such as Archivists’ Toolkit.

To Apply: Please send Resume, Cover Letter and 3 references to kadler@gmail.com


Muesum of the City of New York - Collections Assistant

(January 20, 2017)

Position: Collections Assistant

The Museum seeks a full-time temporary Collections Assistant to assist with special projects and routine maintenance of Museum collections both onsite and at an offsite storage facility, and assist with exhibition preparation and installation as needed. This position reports to the Registrars, but also works closely with archivists, curators, and the preparator. The position is Monday – Friday, 8am-4pm, and runs through the end of June 2017, with the potential to extend. A minimum of one day a week will be spent on projects at the Museum’s offsite facility. This is an entry-level position.

RESPONSIBILITIES:

  • Assisting with inventory.
  • Updating database records.
  • Art handling.
  • Object documentation.
  • Assisting with environmental readings and pest control.
  • Packing and shipping objects.
  • Generating reports.
  • Condition reporting.
  • Exhibition and object installation, maintenance, and deinstallation.
  • Assisting the Collections department generally.
  • Other duties as assigned.

REQUIRED:

  • Bachelor’s degree in museum studies or a related field.
  • A minimum of one year of experience or relevant internships at a cultural institution; preferably working directly with collections care and / or management.
  • An understanding of standard museum practices.
  • Demonstrated attention to detail.
  • Ability to work as part of a team.
  • Proficiency with databases and accurate data entry.
  • Ability to lift up to 40 pounds.

PREFERRED

  • Art handling experience.
  • Interest and knowledge of New York City history.

Founded in 1923 as a private, non-profit corporation, the Museum connects the past, present, and future of New York City. It celebrates and interprets the city, educating the public about its distinctive character, especially its heritage of diversity, opportunity, and perpetual transformation. It serves the public through exhibitions, school and public programs, publications, and collections. Please visit our website – www.mcny.org - to learn more about the Museum.

The Museum offers a comprehensive benefits package, including a defined benefit pension and 401(k) savings plan.

The Museum of the City of New York is an Equal Opportunity Employer.

To apply, please email your resume and cover letter with salary requirements to: collections@mcny.org, and indicate “Collections Assistant,” in the subject field.


Rockefeller Archive Center - Assistant Archivist

(January 19, 2017)

Assistant Archivist (2 positions)

Rockefeller Archive Center

The Rockefeller Archive Centerseekstwo creative, forward‐thinking, and self‐motivated individualsto join

the processing team as Assistant Archivists (2 positions).    These full‐time grant‐funded positions are

supported by the Ford Foundation for a minimum period of three years.

Reporting to the Assistant Director, Head of Processing, the Assistant Archivist will arrange, describe, and

provide access to textual and born‐digital records of the Ford Foundation.  The Assistant Archivist will also

assist in the creation of collection description, including the development of EAD and DACS‐compliant

finding aids.

The Archive Center is committed to the use of effective digital technologies to enhance the availability of

its collections to researchers throughout the world.  The Archive Center seeks candidates who will be

equally committed to this goal and who have a familiarity in the use of digital technologies in an archival

setting.    Minimally, prospective candidates should possess the ability and willingness to learn new

technologies within the archival profession.  

Under the direction of the Assistant Director, Head of Processing, the Assistant Archivist will be

responsible for determining the organization of and creating intellectual access to incoming Ford

materials.  The Assistant Archivist may also be asked to assist in providing reference service, including

responding to research requests and monitoring reading rooms.  Prospective candidates should have a

demonstrated ability to work in a team‐oriented approach with fellow staff memberstowardsthe Archive

Center’s goals.  Prospective candidates should also have a demonstrated ability to work independently

and complete projects in a timely manner, while maintaining a strong attention to detail.    Excellent

written, verbal, analytical, organizational, and interpersonal skills are required.     

Prospective candidates should hold an ALA‐accredited Masters Degree in library, information, and/or

archival science or an equivalent advanced degree.  Prospective candidates should also have at least one

year of professional experience in a library or archival setting.   Prospective candidates should have a

working knowledge of DACS and EAD descriptive standards.    Familiarity with content management

systems such as ArchiveSpace is preferred.

The Rockefeller Archive Center, an operating foundation with its own substantial endowment, is an

independent archive and research center dedicated to the study of philanthropy and the diverse domains

it shapes. It was established in 1974 to assemble, preserve, and make accessible the records of the

Rockefeller family and the foundations and nonprofits established by the family, including the Rockefeller

Foundation, the Rockefeller Brothers Fund and the Rockefeller University.  Today, the Center's growing

holdings include materials from numerous foundations, including the Ford Foundation and the

Commonwealth Fund, as well as from many nonprofit organizations.  It is also a major repository for the

personal papers of leaders of the philanthropic community, Nobel Prize laureates, and world‐renowned

investigators in science and medicine.   

Located 20 miles north of New York City in Westchester County on a former Rockefeller estate, the Archive

Center is easily accessible from major highways and by train on the Metro‐North Hudson Line.    The

Rockefeller Archive Center is an equal opportunity employer.  The Center is committed to the support and

encouragement of a multicultural environment and seeks candidates who can make positive contributions

in a context of ethnic and cultural diversity.

To apply, please send a letter explaining your interest in the position and qualifications along with a

resume via email or mail to:

Rockefeller Archive Center

15 Dayton Ave

Sleepy Hollow, NY 10591

careers@rockarch.org


Rockefeller Archive Center - Assistant Digital Archivist

(January 19, 2017)

Assistant Digital Archivist (1 position)

Rockefeller Archive Center

The Rockefeller Archive Center seeks a tech‐savvy, user‐oriented, and self‐motivated individual

to join the RAC Digital Program in the position of Assistant Digital Archivist. This is a full‐time

grant‐funded position supported by the Ford Foundation for a minimum period of three years.

Reporting to the Assistant Director, Head of Digital Programs, the Assistant Digital Archivist will

provide leadership and expertise for a project that will build a sustainable, user‐centered, and

standards‐compliant infrastructure to support the ongoing acquisition, management,

preservation, and discovery of digitized and born‐digital records.

Duties and responsibilities include:

▪ Plans and assists with tasks relating to a new RAC initiative to implement infrastructure

supporting archival management of digital records.

▪ Proactively communicates important project news to RAC staff, researchers,

representatives from donor/depositor organizations and other information

professionals.

▪ Plans and conducts a comprehensive usability testing program across all areas of system

functionality, identifying and reporting on concrete and incremental improvements to

the user experience.

▪ Specifies and assists in development of system functionality supporting the discovery

and delivery of digital records.

▪ Provides support to the other functions and responsibilities of the RAC Digital Program,

including digital preservation activities, data management and systems

implementations.

▪ May also be asked to assist in providing reference service, including monitoring reading

rooms.

Critical skills and expertise:

▪ Knowledge of best practices, tools, resources and methodologies for user experience

work.

▪ Strong command of archival theory and best practices, especially as they relate to the

particular issues posed by access to born digital and digitized content.  

▪ Familiarity with project management and software development tools (Asana,

Basecamp) and methodologies (Agile, Scrum, Lean).

▪ Familiarity with data and web standards relevant to management of and access to

digital collection materials such as EAD, DACS, XML/XSLT, HTML, CSS, JSON and

JavaScript.

▪ Experience working with APIs and scripting languages, particularly to facilitate

interoperability between systems.

▪ Familiarity with copyright regulations, donor restrictions, and permissions issues related

to providing access to digitized and born digital material.

▪ Aptitude for complex, analytical work with attention to detail.

▪ Ability to work in a team‐oriented approach with fellow staff members towards the

organization’s goals.

▪ Excellent written, verbal, analytical and organizational skills.

▪ Familiarity with using communication tools such as blog posts and social media in a

professional setting.  

▪ Ability to work independently on multiple projects and priorities.

▪ Willingness and desire to take initiative.

Required Education and Experience:

▪ ALA‐accredited master’s degree in library, information, and/or archival science or

equivalent Masters degree.

▪ Minimum one to three years professional experience in library or archival setting.

About the RAC:

The Rockefeller Archive Center, an operating foundation with its own substantial endowment, is

an independent archive and research center dedicated to the study of philanthropy and the

diverse domains it shapes. It was established in 1974 to assemble, preserve, and make accessible

the records of the Rockefeller family and the foundations and nonprofits established by the

family, including the Rockefeller Foundation, the Rockefeller Brothers Fund and the Rockefeller

University.  Today, the Center's growing holdings include materials from numerous foundations,

including the Ford Foundation and the Commonwealth Fund, as well as from many nonprofit

organizations.  It is also a major repository for the personal papers of leaders of the philanthropic

community, Nobel Prize laureates, and world‐renowned investigators in science and medicine.   

Located 20 miles north of New York City in Westchester County on a former Rockefeller estate,

the Archive Center is easily accessible from major highways and by train on the Metro‐North

Hudson Line.  The Rockefeller Archive Center is an equal opportunity employer.  The Center is

committed to the support and encouragement of a multicultural environment and seeks

candidates who can make positive contributions in a context of ethnic and cultural diversity.

To apply, please send a letter explaining your interest in the position and qualifications along with

a resume via email or mail to:

Rockefeller Archive Center

15 Dayton Ave

Sleepy Hollow, NY 10591

careers@rockarch.org


United Nations - Intern

(January 18, 2017)

The position is located in the Multimedia Resources Unit of the News and Media Division. The mandate of MRU is to provide audiovisual library and archival services and distribute multimedia contents to internal and external professional clients. The Unit also provides design, development, and technical support for multimedia websites. The unit is seeking interns interested in gaining professional, hands-on experience with multimedia collections, specifically photo, film, video and audio materials. The internship is for a minimum of two months with a possibility for extension. The internship is unpaid and full-time. Interns work five days per week (35 hours) under the supervision of the Chief of the Multimedia Resources Unit.

For full job description and instructions on how to apply please follow link: https://careers.un.org/lbw/jobdetail.aspx?id=70456


Lincoln Center of Performing Arts - Temporary Project Manager

(January 11, 2017)

POSITION

Temporary Records Manager

DEPARTMENT

Information Resources

OVERVIEW

Lincoln Center for the Performing Arts (LCPA) serves three primary roles: it is the world’s leading presenter of superb artistic programming, is a national leader in arts education and community relations, and functions as the manager of the Lincoln Center Campus.

The Records Management program is part of the Information Resources Office, which is dedicated to the maintenance and use of records throughout their lifecycle. The position reports to the Archivist, who manages the Information Resources Office.

The Temporary Records Manager will maintain records management policies and provide overall management and coordination of Lincoln Center for the Performing Arts’ Records Management Program.

This role is responsible for all activities connected with the life cycle of records including the development and implementation of active physical/electronic filing systems; the preservation and storage and disposal of inactive records, assistance in controlling cost associated with physical/electronic creation, storage, and retrieval; and other aspects of records and electronic management as required. This role is also responsible for providing customer focused service and building positive and constructive relationships with stakeholders, by understanding their needs, problems, and providing timely communication and service.

PRIMARY RESPONSIBILITES

  • Develops Records Management Procedures.
  • Develops and conducts instructional programs and trains employees in sound document, records, and electronic management practices and the use of documentation and records management systems.
  • Track organization’s compliance with Records Management Procedures.
  • Manages the processing of records to and from off-site storage and related vendor contracts.
  • Manage transition from paper to electronic records.
  • Provide document and records systems support for non-technical issues.
  • Analyze and evaluate records and electronic management throughout the agency and recommend cost effective improvement strategies.
  • Organize the identification and disposal of records that are at the end of their life-cycle.
  • Work with General Counsel to execute, track, and lift legal holds on records.
  • Update records retention schedules meet current records requirements.
  • Develop and update reports, manuals, and presentations.
  • Stay current with archival records management/records management technology, as well as legal concerns that may impact the organization’s records.
  • Work on cross-functional teams to promote and foster systematic and efficient records and electronic management initiatives. Support the application of procedures for managing document and records management.
  • Perform other duties as required or assigned in support of Lincoln Center’s goals and the Information Management Office’s vision, mission, and objectives aligned to these goals.

QUALIFICATIONS

Education and Training: MLIS from an ALA-accredited program with an emphasis in records management or Masters in archival management with a CRM desired. Comprehensive knowledge of current records management – paper and electronic, and archival methods, procedures, tools, and techniques, including preservation trends and applications.

Work experience: 1 – 3 years of experience working with institutional records (paper and electronic) within a records management/electronic records management program.

Preferred Skills

  • Certified Records Manager or Information Governance Professional
  • Experience with digital repositories and/or special collections. Experience with digitization projects and database management systems.
  • Excellent organizational, communication, and project management skills.

Technical skills and knowledge including current metadata schemes and standards relevant to the archival control of digital collections, long-term storage planning and digital asset management systems.

SUBMISSION PROCEDURE

Please submit a resume and cover letter (with salary requirements and outlining your interest in Lincoln Center) to the humanresources@lincolncenter.org inbox. Submissions without cover letters will not be reviewed.

Please list: Temporary Records Manager in the subject line.

Internal Candidates should contact a member of the Human Resources Department directly. Lincoln Center is an equal opportunity employer.


The Metropolitan Museum of Art - Intern

(January 11, 2017)

Paid Summer 2017 Internship for Graduate Student - The Metropolitan Museum of Art Archives

Met Archives

The Metropolitan Museum of Art Archives holdings are primarily textual documents related to the Met's institutional history, collection, and past exhibitions, dating from 1870 through the twentieth century. The intern's responsibilities will include archival processing of Museum records, reference assistance to Museum staff and non-staff scholars, and historical research. The ideal candidate will be enrolled in a graduate program in library/information science or archives management. In addition to developing practical work skills through this departmental placement, the intern will participate in MuSe (Museum Seminars) and interact directly with the Museum's diverse audience by conducting a gallery talk based on their area of expertise.

MuSe

Join a vibrant community of students at The Metropolitan Museum of Art this summer! The Museum Seminar (MuSe) Internship Program offers paid ten-week and long-term internships for undergraduate and graduate students, as well as recent graduates, to explore museum careers and gain professional experience during the summer. The Met has over forty department areas that host interns from a wide variety of academic backgrounds with an interest in art and museums. In addition to developing skills through special projects with Met staff, MuSe interns train to lead their own public tours in the galleries, and participate in a weekly seminar series on museum practice.

The Met strongly encourages applications from students who are members of groups underrepresented in careers related to museums and the visual arts.

For more information and to apply, visit:

http://www.metmuseum.org/about-the-met/internships/undergraduate-and-graduate-students/summer

DEADLINE: January 29, 2017, at 11:59 p.m. (EST). Please note: your recommendation letters must be submitted by this application deadline. We will not accept applications or recommendations after the deadline.

For further information regarding The Metropolitan Museum of Art Archives visit http://libmma.org/portal/museum-archives/.

The Metropolitan Museum of Art provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status, and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.


Whitney Museum of American Art - Project Archivist

(January 11, 2017)

Reporting to the Director of Research Resources and the Archives Manager, the Project Archivist will work to arrange, re-house, and describe a discreet collection of archival material relating to a prominent twentieth-century American artist. The archival collection is comprised primarily of materials created and collected by the artist, including correspondence, notebooks, illustrations, news clippings, photographs, and other material. The goal of the project is to make the collection accessible and available for researchers in a timely manner. This is a six-month, temporary position.

Responsibilities:

- Survey, arrange, and describe the collection, following archival best practices in consultation with archivists

- Implement preservation strategies for the handling and storage of fragile materials, identifying items within the collection that may require additional attention.

- Catalog and describe the collection, using TMS (The Museum System), and ArchivesSpace

- Research artist biography and provide contextual information in archival description

- Perform other related duties, as required

Qualifications:

- Master’s Degree in Library Science, Archives, or related field

- 2 years of relevant professional experience

- Demonstrated knowledge of archival best practices and standards, such as DACS

- Experience with TMS, ArchivesSpace, and/or Archivist’s Toolkit

- Familiarity with archival housing and preservation

- Ability to work independently and collaboratively with excellent time management skills

- Knowledge of and interest in 20th century art

About the Department

The Research Resources department provides access to primary resources, published resources, and other research material relating to the Museum’s support of American art and artists through its history, collections, and programming.

About the Whitney

The Whitney Museum of American Art, founded in 1930 by the artist and philanthropist Gertrude Vanderbilt Whitney, houses the foremost collection of American art from the twentieth and twenty-first centuries. From her vision arose the Whitney Museum of American Art, which has been championing the most innovative art of the United States for 86 years. The core of the Whitney’s mission is to collect, preserve, interpret, and exhibit American art of our time and serve a wide variety of audiences in celebration of the complexity and diversity of art and culture in the United States. Through this mission and a steadfast commitment to artists themselves, the Whitney has long been a powerful force in support of modern and contemporary art and continues to help define what is innovative and influential in American art today.

The Whitney Museum of American Art is an Equal Opportunity Employer. The Museum does not discriminate because of age, sex, religion, race, color, creed, national origin, alienage or citizenship, disability, marital status, partnership status, veteran status, gender (including gender identity), sexual orientation, or any other factor prohibited by law. The Museum hires and promotes individuals solely on the basis of their qualifications for the job to be filled. The Museum encourages all qualified candidates to apply for vacant positions at all levels. This description shall not be construed as a contract of any sort for a specific period of employment.

How to Apply

Please send resume and cover letter to: hr@whitney.org and state “Project Archivist” in the subject line. The Museum offers a generous benefit package.



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