Full Position Descriptions
The Guggenheim Museum Archives - Internship
(December 6, 2013)
The Guggenheim Museum Archives seeks a current or recent graduate student for its Spring 2014 internship. This unpaid internship requires a minimum commitment of three days a week from mid-January to mid-April.
Responsibilities may include:
•Assist with accessions
•Arrange and rehouse collection materials
•Write and encoding finding aid
•Assist with onsite research appointments
•Write content for monthly newsletter and weekly Findings blog
•Current or recent Masters of Library Science student with a specialization in archives
•Knowledge of basic archival principles of processing, arranging and describing collections
•Familiarity with EAD and XML a plus
•Knowledge of modern and contemporary art a plus
Established in 1973, the Solomon R. Guggenheim Museum Archives exists to collect, preserve, and provide access to all historical documentation of the Solomon R. Guggenheim Foundation (SRGF) and the records related to the history and activities of the Solomon R. Guggenheim Museum (SRGM) for the purpose of administrative support and historical research. The Archives traces the development of Solomon R. Guggenheim's private collection and SRGF and actively collects materials on the history of SRGM in New York from its inception in 1939 as the Museum of Non-Objective Painting on East 54th Street, to the present as the Solomon R. Guggenheim Museum on 1071 Fifth Avenue.
To apply, please send a cover letter and resume to firstname.lastname@example.org
The Museum of the City of New York - Children's Book Collection Internship
(December 5, 2013)
Children’s Book Collection Internship Opportunity
Museum of the City of New York
The Museum of the City of New York seeks a library science graduate student intern to assist the Manuscripts and Reference Archivist with a project to assess the Museum’s Children’s Book Collection during the Spring 2014 semester.
The first phase of the project entails conducting a full inventory of the Children’s Book Collection, including updating the Museum’s collections management system (CMS) with photographic documentation, dimensions, condition assessment, and location information. Phase two of the project involves conducting research into each individual volume to collect information regarding its rarity and significance. Students will gain experience conducting condition assessments, developing object handling skills, working in the Museum’s CMS, and becoming familiar with tools for researching rare books.
About the Museum:
Founded in 1923 as private, non-profit corporation, the Museum connects the past, present, and future of New York City. It celebrates and interprets the city, educating the public about its distinctive character, especially its heritage of diversity, opportunity, and perpetual transformation. It serves the public through exhibitions, school and public programs, publications, and collections.
The Internship requires a minimum commitment of two full days a week (7 hours), scheduled during the Monday - Friday workweek. Internships are unpaid. Preference will be given to students completing the internship for course credit. Candidates must be currently enrolled in a Master’s program for Library Science. Students with a focus in rare books or an interest in children’s books are encouraged to apply.
To be considered for this opportunity, please send your resume and a cover letter explaining your interest in the position to email@example.com.
The Museum of the City of New York - Archival Internship
(December 5, 2013)
The Museum of the City of New York is currently seeking library school students interested in an archives/special collections internship. Interns will work with both the Museum’s Theater Collection and Manuscripts and Ephemera Collection and will have the opportunity to gain experience in cataloging, handling fragile objects, evaluating the condition of the object for conservation and preservation, collection processing, and/or writing finding aids. Interns may assist with reference inquiries and the Museum’s ongoing digitization project, as needed. Projects will vary according to an individual’s skill set and interests.
About the Collections:
The Museum’s Theater Collection documents theatrical activity in New York City from the late 18th century to the present day. Spring semester interns will assist in a digitization project made possible through the Museums for America grant program from the Institute of Museum and Library Services. The project will digitize and re-house 30,000 images of theatrical production in New York City. Tasks include, but are not limited to conducting condition assessments, recording dimensions and locations, and re-housing. Interns will have the opportunity to become familiar with the Cataloging Cultural Objects metadata standard, gain experience in object handling, learn how to conduct condition assessments, and obtain first-hand knowledge of the steps involved in a large digitization process. As time allows, the interns may become more involved in the cataloging process.
Manuscripts and Ephemera Collection
These objects document the day-to-day life of New Yorkers over the last 300 years with the bulk of the materials dating to late 19th and early 20th centuries. The ephemera comprise a variety of formats, including print material such as menus, invitations, pamphlets, and handbills; textiles such as pennants, sashes, ties, and scarves; and three-dimensional artifacts such as badges, buttons, children’s identification tags, and promotional items. The manuscript collection includes papers of influential New Yorkers and their families. The subject of the material encompasses a wide scope of events and subjects pertaining to development of New York City.
Each internship requires a minimum commitment of two full days a week (7 hours), scheduled during the Monday - Friday workweek. Internships are unpaid. Preference will be given to students completing the internship for course credit. Candidates must be currently enrolled in a Masters program for Library Science. Interns must be able to lift boxes weighing up to 40 pounds. Students with a focus in Archival Studies and an interest in objects of material culture are encouraged to apply.
To be considered for this opportunity, please send a cover letter and resume to Morgen Stevens-Garmon, Theater Collections Archivist at firstname.lastname@example.org.
Rhizome at the New Museum - Digital Conservator
(November 24, 2013)
*Digital Conservator Rhizome at the New Museum, NYC (full-time w/ benefits,
or part-time negotiable)*
Deadline: Tuesday, December 3rd at 9am EST
Send a cover letter and resume to: email@example.com
Rhizome is seeking a digital preservation leader to bring our award-winning
digital art conservation program to its next phase, and to steward the
ArtBase archive of born-digital, internet-based, software and computer art.
The successful candidate will work inside a lively contemporary art museum
alongside a dynamic team at the forefront of art and technology culture,
with the opportunity to make significant contributions to the digital
Rhizome is a non-profit art organization based in the iconic New Museum in
NYC. Since 1996, its programs, many of which happen on the internet at
rhizome.org, have supported contemporary art engaged with technology, as
well as critical approaches to the broader aesthetic, social and political
implications of new tools and media. The ArtBase is central to this
mission, as an online archive of digital art containing over 2,000 artworks
– providing free, open, and permanent access to a living and historic
collection of seminal digital art objects. A small organization with big
impact, Rhizome has a strong international profile and is a leading
authority in its field.
ABOUT THE ROLE
The successful candidate will lead the organization’s burgeoning Digital
Conservation program into a significant new stage, at the center of
Rhizome’s programs and mission. This includes:
+ Hands-on technical conservation work on the ArtBase collection and other
special projects, requiring new research to benefit the organization and
wider digital preservation field;
+ Collections development and new accessions, working alongside curatorial
staff – identifying and facilitating the accession of born-digital
materials, often in liaison with artists/creators themselves;
+ Continuously improving Rhizome’s infrastructure for the preservation of
born-digital materials (collections management software, metadata
+ Identifying and initiating new projects of strategic importance and wider
relevance to the field;
+ Advocacy of the program and organization to the preservation community –
maintaining an awareness of and adherence to best practices in digital
preservation through participation in relevant conferences, workshops, and
In addition, the program would benefit from a candidate also equipped and
enthusiastic to undertake:
+ Overall strategic thinking – prioritizing activities and resources to
consider the longevity and impact of the program;
+ Senior partnership cultivation – developing/maintaining relationships,
cultivating new institutional partners, and building an advisory committee.
Like all Rhizome staff, the Digital Conservator will be expected to feed
into our overall institutional knowledge of internet culture, technology
and contemporary art, and input into the work of the entire team.
+ Demonstrated interest in the arts or visual culture, and technology;
+ A passion for the digital preservation field, with knowledge of current
topics, methodologies, networks, ideas and key individuals;
+ Broad, hands-on proficiency with some of the many technologies used in
digital art (i.e. basic fluency in one or more programming languages;
experience with range of computer hardware), and able to develop new
technical skill quickly;
+ An emerging or established leader, who is entrepreneurial, can work
autonomously, yet remains accessible, friendly and responsive to alignment
from ED and other staff;
+ Clear and effective written and verbal communication, including
publishing specialist conversation research papers (formally or
informally), presentations, and other advocacy & dissemination;
+ Diplomatic, enthusiastic manner in liaising with artists in the
collection, and other stakeholders.
While Rhizome is open to non-traditional candidates who show exceptional
promise in this developing field, the following may be preferred:
+ Direct experience with digital preservation and access technologies,
standards, and workflows – knowledge of specifications for digital
repository systems and related technologies, including write blockers,
emulators, file format identification, file migration, and media conversion;
+ Experience with museum collections management systems, such as
+ Master's degree from an ALA-accredited program or equivalent.
*Rhizome is accepting applications from national & international candidates
who would be willing to relocate to New York. *
The New York Art Resources Consortium - Paid Web Archiving Internship
(November 19, 2013)
PAID INTERNSHIP OPPORTUNITY FOR NYARC (NEW YORK ART RESOURCES CONSORTIUM) WEB ARCHIVING PROGRAM
Web Archiving Intern
Part-Time (10 hours/week during academic semester)
Compensation: $1,500/semester (spring/summer/fall), with possibility of extension
The New York Art Resources Consortium (NYARC), consisting of the libraries of The Brooklyn Museum, the Museum of Modern Art, and The Frick Collection, seeks three students in graduate programs in information science, art history, or related disciplines to become interns in a grant-funded program that will collect, capture, describe, and archive web content of resources for the study of art. The program is funded with a grant from the Andrew W. Mellon Foundation and will be administered by and based at The Frick Collection. Building on a previous study that examined the organizational, economic, and technological challenges posed by the rapidly increasing number of web-based or “born-digital” resources that document art history and the art market, the current program will implement the recommendations that emerged from the study to acquire, preserve, and provide unified access to these unique and often ephemeral materials.
Reporting to the Web Archiving Program Coordinator, each intern will be assigned to a NYARC library to work on relevant web-based collections in five areas of focus that correspond with analog collection strengths.
Using Archive-It and other tools, the interns will build and refine web-based collections, perform quality control, and create descriptive metadata for captured content.
Duties and Responsibilities
• Use Archive-It and other tools to create web collections defined by NYARC Directors
• Perform Quality Control of WARC (Web ARChive format) files
• Create metadata for captured content
• Create and update administrative records
• Participate in beta testing of discovery platform
• Participate in meetings
• Provide written reports and evaluations as requested
• Assist with interviews of curators and scholars at NYARC and elsewhere to identify current and potential uses of web content and archives in scholarly research
• Must be enrolled in an accredited Master’s Degree program in Library/Information Science, Art History, or related discipline
• Demonstrated interest in web archiving and metadata creation in a research library or comparable environment
• General knowledge of software applications supporting integrated access to online collections and associated technologies
• Knowledge of current trends and emerging technologies in web archiving
• Demonstrated organizational, analytical, and problem solving skills
• Ability to work both independently and collaboratively with other team members in a consortial environment
• Excellent interpersonal skills, with a demonstrated ability to communicate effectively, both orally and in writing
• Ability to meet deadlines
• Coursework/training in metadata
• Experience in library or archives
• Knowledge of web archiving tools and techniques
• Knowledge of scholarly literature of art history
Benefits as intern:
The opportunity to participate in a cutting-edge program of new technology in leading museum libraries; Free or discounted admission to most of New York’s finest museums; Discounts on Museum Shop purchases; A beautiful and pleasant work setting and an excellent opportunity to appreciate some of the world’s finest works of art.
We would like applications to be submitted by December 2, 2013 and will make a selection by December 16, 2013. The internships will begin in January 2014, based on the semester start date.
The internship is for the winter semester, with a possibility of extension to additional paid internships for summer and fall semesters of 2014.
All internship applications must be submitted via e-mail.
• Please title the subject of your e-mail: Web Archiving Intern
• Attach your résumé as a PDF
• Include a cover letter in the e-mail body that includes:
- Your reasons for applying to the New York Art Resources Consortium
- Your contact information
- The name, professional affiliation, and telephone number of one professor who may be contacted as a reference.
• Please e-mail your completed application to Sophia Walter, Library Administrator, firstname.lastname@example.org.
No phone calls, please. Selected candidates will be contacted for interviews.
The Fashion Institute of Technology - Part-time Special Collections Associate
(November 13, 2013)
Fashion Institute of Technology
Part-Time Special Collections Associate
About Fashion Institute of Technology:
The Fashion Institute of Technology (FIT), an internationally renowned college of art and design, business and technology of the State University of New York, invites applications for the position of part-time Special Collections Associate for the Library at FIT.
The part-time Special Collections Associate will assist the Head of Special Collections and FIT Archives (SPARC) in all aspects of unit operations. S/he will work in a secure area of the library with valuable, rare, and historical primary research materials and must know and comply with security procedures and regulations.
PURPOSE OF THE JOB
Provide public service, research assistance, collection maintenance and support the unit's mission and daily operations.
•Provide researcher and reference services to SPARC patrons, including conducting preliminary research interviews, scheduling appointments, and retrieving appropriate materials for researchers.
Collections / Access
•Oversee the Special Collections Reading Room and maintain it as a secure environment
•Maintain the physical space and its contents in order to obtain and preserve intellectual and physical control of the material
•Arrange and describe archival materials according to accepted standards; employ effective research methods and bibliographic utilities
•Handle fragile archival materials and employ appropriate preservation housing and treatment techniques
•Tasks will include implementing preservation re-housing; applying digitization protocols; and creating and/or editing finding aids
•Maintain statistical usage and other data and use them for various reports
•Supervise special project library aides, clerks, and/or interns
•Special projects as assigned
•A Bachelor’s Degree AND five (5) years demonstrated knowledge, experience, abilities, and skills in library or archives work or museum collections management
•Proficient in MS Office suite
•Knowledge of digital imaging/scanning/metadata applications, standards, and protocols
•Knowledge of library, archival, and preservation procedures
•Must possess excellent customer service skills, tact, and resourcefulness; work with a diverse constituency
•Able to communicate and work effectively and collegially with library personnel, faculty, students and outside researchers
•Must possess strong organizational, communication, supervisory and curatorial skills
•Must be able to work independently with minimal supervision
•Must be detail oriented and able to make logical classification decisions and identify contextual and hierarchical relationships among groupings of materials
•Able to work in an environment in which exposure to materials containing dust and mold is probable; able to lift up to forty (40) pounds
Master's Degree in Information Science with an Archives and Records Management specialization or a related field of study AND two (2) years demonstrated knowledge, experience, abilities, and skills in library or archives work or museum collections management.
Includes but is not limited to all attributes noted above PLUS experience in public service within an academic library setting; experience with digitization project management; and subject specialty knowledge in Fashion, Costume, or Textiles design and/or history.
Pay Rate: $29.34 per hour (schedule 91/0)
Hours per week: 21
Wed, Thur, Fri, 10am-6pm
Schedule:Based on the needs of the department
In order to be considered for the position, you must submit the following documents online:
* Cover letter with salary history
* A list of three references with telephone numbers and email addresses
Returning Applicants - Login to your FITNYC Careers Account to check your submitted application material.
Please note that due to the high volume of applications we receive, we are unable to contact each applicant individually regarding his or her application status.
For more information about FIT, please visit FIT's website at: http://www.fitnyc.edu
FIT has a strong commitment to the principles of diversity and is an affirmative action and equal opportunity employer.
To apply go to: http://fitnyc.interviewexchange.com/candapply.jsp?JOBID=44522
The American Jewish Joint Distribution Committee - Digitization Project Manager
(November 13, 2013)
Title: Digitization Project Manager
DEPARTMENT: Global Archives
REPORTS TO: AEVP/Director-Giobal Archives
STATUS: Full-Time Regular
LOCATION: New York
I. ESSENTIAL FUNCTION
Manages all activities related to the digitization of material and data from the JDC Global Archives in New York and Israel.
II. PRIMARY RESPONSIBILITIES
Prepare and disseminate written reports to project donors and departmental staff, including plans, timelines and progress reports.
Manage $1 ,000,000+ budget undefined strategically plan project development and allocation of monies.
Research and select subcontractors to deliver aspects of project related to document digitization, including scanning/imaging, indexing, and software construction.
Negotiate and manage legal and fiscal contracts with subcontractors and external companies in conjunction with AEVP/Director of Global Archives.
Manage subcontractor activities with regular communication and monitor quality/quantity of output. Function as the first-line trouble-shooter on issues with vendors.
Manage all vendor payments and incoming project donations in coordination with Accounting Department.
Coordinate with AEVP/Director of Global Archives the workflow of departmental staff regarding database usage, scanning, and electronic cataloguing.
Encode archive catalogues in machine readable format, in basic XML, EAD XML, or any format compatible with archive software system.
Prepare documents and microfilm for shipping. Monitor outgoing and incoming deliveries by tracking inventory.
II. SECONDARY RESPONSIBILITIES
Coordinate and plan activities related to digitization or computerization of the archives, including but not limited to long-term electronic storage of data and initiatives to track researcher information in an electronic format.
Coordinate with AEVP/Director of Global Archives the planning for public outreach and educational projects using archival materials.
Keep current on the development of best practices in text digitization by monitoring literature in the archives and information management fields.
Research current trends in use of archival repositories and the needs of academic and genealogical researchers.
Attend conferences and archival training courses to keep abreast of industry standards, techniques and practices.
Cultivate relationships with current and potential donors to the archives digitization.
Cultivate and manage relationships with for-profit companies who partner with JDC on archival digitization.
III. JOB SKILLS AND EDUCATION
Ability to work closely with senior level professionals, donors and Jay leaders.
Capable of acting in a diplomatic and tactful manner.
Customer service and management skills essential.
Ability to develop and monitor workflows and project schedules. Ability to set reasonable deadlines and deliver on time.
High comfort level and experience working with technology, including database systems, document processing and imaging, and XML markup.
Strong report writing skills required. Platform skills desired.
B.A. required, Masters in Library and Information Science or Archival Studies preferred.
3-5 years previous work experience.
All Inquiries and referrals are to be submitted to Robin Salsberg, HR Director, email@example.com
The Winthrop Group, Inc. - Project Archivist
(November 5, 2013)
The Winthrop Group has an immediate opening for a qualified archivist to process institutional records. Position is full-time for about seven months (mid-year 2014.) Possible extension.
Responsibilities include inventorying and appraising records, processing the selected archival records, database entry, preparing series descriptions and preparing disposal lists. The project archivist will collaborate with other members of the Winthrop Group team and with client staff, as required, to complete the work.
• MLS or MA in history with archival management certificate and/or experience
• Minimum of two years of work in an archival setting
• Experience with records appraisal, archival processing standards and procedures
• Experience with the application of retention schedules in an archival setting
• Strong written and oral communication skills
• Familiarity with application of technology to archives management and access systems.
Monthly rate based on experience and level of qualification.
Please send a resume; a list of no fewer than three references including names, titles, postal and e-mail addresses, and telephone numbers; a brief, sample finding aid to: Deborah Shea, The Winthrop Group, Inc., 226 West 37th Street, 17th Floor, New York, NY 10018
Resumes and reference information will be accepted by e-mail at firstname.lastname@example.org. However, Winthrop Group will not be responsible for any formatting alterations that may occur.
The Center for Puerto Rican Studies - Oral History Interviewer
(October 28, 2013)
The Center for Puerto Rican Studies: Oral History Interviewer
The Center for Puerto Rican Studies (Centro) at Hunter College is seeking an Oral History Interviewer to join its 100 Puerto Ricans oral history team, whose goal is to collect the memories of those who have made a difference in our community. S/he will work under the supervision of the Library Archivist, and work in collaboration with senior Centro interviewers. The 100 Puerto Ricans Campaign targets those relevant personalities and individuals whose contributions to the Puerto Rican community in the United States are (or were) significant in various spheres including community building, leadership, business, education, government, social welfare, sciences, religion, arts and entertainment. Via the collection of these oral history narratives, we are capturing the impact of their legacy and contributions to the stateside Puerto Rican community.
Duties: Carry out high priority interviews from start to completion, including but not limited to archival research, interviewing, editing, following up with interviewees, and preparing final interview materials for deposit in the Centro Archives. Will work with Library Archivist in coordinating surveys of associated archival donations of papers and materials.
Required Qualifications & Skills:
o BA degree with a specialization or interest in oral history or public history (e.g., history, journalism, communication, anthropology, sociology, public policy, library sciences)
o Professional background, or related coursework, in communication, journalism, media, history, or library science, with demonstrated interviewing experience (including carrying out research and editing transcripts)
o Excellent oral and communication skills.
o Demonstrated writing and editing skills.
o Successful experience working collaboratively as a team member, as well as independently.
o Proficiency with Windows and Microsoft office software.
o Proficient with working with video camera recorder.
o In-depth understanding of the culture and issues surrounding the Puerto Rican diaspora.
o Fluent in Spanish.
o Masters degree preferred (e.g., history, journalism, communication, anthropology, sociology, public policy, library sciences)
o Experience with specialized oral history software desirable.
o Audio and video production and editing skills desirable.
o Established connections within the Puerto Rican community highly desirable.
Hourly salary commensurate with experience. Limited fringe benefits. Work week: 19hrs/week max
To apply: Please send a cover letter, resume and list of 3 references to Cynthia Tobar, Library Archivist, at Cynthia.tobar[at]hunter.cuny.edu. In the subject line, please reference the job title [your last name]. Applications will be accepted until the position is filled. Position available immediately.
The Wildlife Conservation Society Archives
(October 21, 2013)
The Wildlife Conservation Society Archives (located at the Bronx Zoo) is currently accepting applications for an archival processing internship from graduate students preparing for careers in libraries, archives, or related cultural institutions.
Under the guidance of the WCS Processing Archivist, the Archives Processing Intern will gain experience in various components of archival processing and description. Projects include surveying, arranging, and describing archival collections; entering data into an archival management system; and creating EAD finding aids.
While WCS Archives internships are unpaid, we are happy to work with academic institutions so that students can get academic credit for their internship. Interns should be able to commit at least 100 hours to the internship. Interns must schedule their hours Monday through Friday, 10-5.
Responsibilities and experience to be gained include but are not limited to:
• surveying, arranging, and describing an archival collection
• entering data into an archival management system
• creating an EAD finding aids
• enrollment in or recent completion of graduate program in library science, museum studies, or a related field
How to apply
Interested individuals should submit a resume and a cover letter describing what they hope to bring to the internship and gain from the experience online at: http://www.wcs.org/about-us/careers/interns-and-volunteers.aspx
If you have any questions about the internship or the application procedure, please don’t hesitate to contact us at email@example.com
About the organization
Founded in 1895 as the New York Zoological Society, the Wildlife Conservation Society is committed to saving wildlife and wild places worldwide. This initiative is carried out through science, global conservation, education, and the management of the world’s largest system of urban wildlife parks, led by the flagship Bronx Zoo. Documenting the history of this work, the WCS Archives includes records related to the histories of the Bronx Zoo, the New York Aquarium, international field work projects, and other WCS institutions and activities.
Department: Library & Archives, Bronx Zoo
Title: Archives Processing Intern, Spring 2014
Number of openings: 2
Reports To: Director, Library & Archives Department
Duration: Between January 6, 2014 - May 30, 2014
Schedule: Hours must be scheduled between Monday - Friday
Hours: 8 hours a week, scheduled between 10:00am – 5:00pm, for a total minimum of 100 hours
Application deadline: November 15, 2013
Adelphi University - University Archivist and Special Collections Librarian
(October 15, 2013)
Adelphi University is looking for a University Archivist and Special Collections Librarian. Archives and Special Collections (UASC) is comprised of two distinct collections--the official archives of the University, in multiple formats, and some 30 distinctive special collections in a variety of different subjects.
Reporting to the Dean of Libraries, the University Archivist and Special Collections Librarian position provides leadership within the department in accordance with the Libraries’ goals and strategic planning; facilitates communication about UASC within the University Libraries, throughout the University community, and to the general public of current and potential users.
This is a tenure-track library faculty position. Applicants must hold a master's degree from an ALA accredited school of library/information science, preferably with a concentration in archives or some advanced training in archives, manuscripts, and special collections. A second post-baccalaureate degree or similar proof of advanced study is required for tenure. The successful candidate will also have 3-5 years of significant experience in an archives or special collections environment, including at least three years of supervisory and budgetary responsibilities, as well as a broad understanding of archival related activities in an academic research library setting,
Coordinates all aspects of Special Collections & Archives operations, including the ongoing acquisition of relevant material; preservation, conservation and management of collections; maintenance of intellectual control; and development of access and usage policies appropriate to both physical and virtual collections.
Provides overall supervisory oversight of staff, including full-time and part-time librarians/archivists, an administrative assistant, and student employees.
Oversees the formulation and periodic review of collection development and materials selection policies and profiles; oversees policies relating to the use of both collections.
Oversees specialized collection management functions, including the handling of gift materials, selection and de-selection collection processes, identification of potential conservation and preservation materials in the general collection, and collection analysis.
Maintains a strategic development plan that will encompass growth and enhancement of the library's physical and digital collections documenting the history and functions of the university.
Monitors resources within the department, including faculty/staff, budget, equipment, space and physical facilities.
Works collaboratively with the staff to set priorities, create strategic plans and documentation, and meet project deadlines.
Fosters communication and collegiality within the department and with other departments in the library.
Collaborates with Adelphi faculty and staff and all divisions of the Libraries to develop digital collections, including both digitized and born-digital resources; establish digitization priorities for print and audiovisual collections; and ensure that digitization projects are successfully completed.
Supports a high level of public service and dedication to the Libraries’ mission within the department.
Promotes the use of primary resources within university courses and research.
Cultivates relationships with donors and prospective donors of unique special collections and archival materials.
Collaborates with department faculty/staff and library leadership to identify potential grant and funding sources, prepare required applications, and manage funded projects.
Works closely with department faculty/staff to develop programs and exhibits that will promote collections and contribute to the mission and vision of the Libraries and the University.
Collection development and liaison responsibilities for one or more schools or departments.
Participation in the Libraries' information literacy program.
Provision of services at Swirbul Library's main reference desk including occasional evenings and weekends.
Service on University and Library committees.
Active participation in professional associations and activities.
Active participation in scholarly activities including research and publishing, as required for reappointment and tenure.
QUALIFICATIONS: (a) knowledge of standards-based archival description and metadata schema, such as EAD, XML, MODS, and Dublin Core, (b) excellent communication and interpersonal skills, (c) the ability to work effectively in a collegial environment; (d) evidence of ability to meet criteria for promotion and tenure, and (e) experience with digitization projects, archival database management systems, and website construction.
Other desirable qualifications include: (a) familiarity with ContentDM and Archivist’s Toolkit, (b) experience with records retention policies and schedules, exhibits, and writing grant proposals, (c) familiarity with basic preservation and conservation standards for archival and rare books collections, and (d) demonstrated ability to plan, coordinate, and implement effective programs, complex projects, and services.
UNIVERSITY AND LIBRARIES PROFILE: Adelphi University, chartered in 1896, was the first institution of higher education for liberal arts and sciences on Long Island. The University is in a dynamic period of transformation and rebuilding and offers a broad array of programs to a diverse student population of 8,000. The Libraries serve the main Garden City campus and locations in Manhattan, Hudson Valley, and Hauppauge.
APPLICATION INFORMATION: Screening of applications will begin in December but applications will be accepted until the position is filled. Position available immediately. Submit letter of application, curriculum vitae, and names and addresses of three references by applying on their website here
The Center for Puerto Rican Studies - Digitization Project Coordinator
(September 12, 2013)
The Center for Puerto Rican Studies (Centro de Estudios Puertorriqueños, or Centro) at Hunter College, City University of New York, is a research institute dedicated to the study and interpretation of the Puerto Rican experience in the mainland. Centro produces and disseminates relevant interdisciplinary research, and collects, preserves and provides access to archival and library resources documenting the history and culture of the Puerto Rican Diaspora. Centro seeks to link scholarship to social action and policy debates, and to contribute to the enrichment of Puerto Rican studies.
The Center for Puerto Rican Studies is seeking an innovative, energetic and highly motivated forward thinking digitization project coordinator to join our staff to:
• Contribute to the coordination, development and implementation of Centro digital projects.
• Develop best practices for processing, quality control, content management, and preservation of digital collections according to national standards.
• Solve problems, answer questions and provide technical solutions to supervisor and staff.
• Oversee training and supervision of other project team members.
• Maintain statistics and prepare official project reports as requested.
• Responsible for all technical aspects of digital project outcomes.
• Experience with digital technologies and software (digital assets management, intranet, etc.)
• Candidate must demonstrate analytical and problem solving skills.
• Working knowledge of English and Spanish language reading skills.
• Experience working as a team member, organizing staff time management and exercising supervisory responsibilities.
• Familiarity or knowledge of archival preservation issues and experience handling rare and delicate archival and library materials.
• Knowledge of SharePoint is desirable.
• Competitive, commensurate with experience. Limited fringe benefits available.
To apply: Forward cover letter, resume and contact information for 2 professional references via email to José de Jesús, Associate Director for Operations, Center for Puerto Rican Studies, Hunter College, CUNY at
firstname.lastname@example.org . The subject line of the email should read: Digitization Project Coordinator [your last name]. Telephone queries: 212-772-5706.
Cervin Robinson - Internship
(September 5, 2013)
Supervised Internship for Architectural Publications Research Project
We seek an archives intern to work under the weekly guidance of the project archivist for Cervin Robinson, architectural photographer and author whose work was involved in the nascent urban preservation movements of New York City and with many of the well-known architects of 20th century modernist movement. Cervin Robinson has authored and co-authored numerous journal articles and books including Skyscraper Style; Art Deco in New York and Architecture Transformed.
The intern project is to develop a comprehensive list of journal publications using online research methods via WorldCat and Google Scholar and prepare the list of citations with accompanying published images for inclusion in our catalog database. Several options exist for capturing the images, either from the complete set of publications that we have on-site, or from online electronic resources. The project will result in two highly valuable principle outcomes:
1) a browsable visual guide that supports the efficient cataloging of original films, and
2) an accurate linkable resource for the publications field of the database.
An ideal candidate has a demonstrated interest in the topic areas of photography and architectural photography and has some experience with online databases, citation technology, Excel and simple graphics programs.
Candidates must be enrolled in a graduate level ALA-accredited library program or graduate level program in a field related to architecture, history or urban preservation.
This internship must provide an acceptable educational benefit resulting in credit for the candidate’s institution.
To apply, please email resume and a brief cover letter to RobinsonArchivesInternship@gmail.com with your name and ROBINSON INTERNSHIP in the subject line. Applications will be reviewed immediately.
The Winthrop Group - Manager - Information & Archival Services
(September 5, 2013)
The Winthrop Group seeks an accomplished archivist and administrator to lead its Information & Archival Services Division. I&AS is a collaborative team of professionals who work with a wide range of clients to organize, manage and use important records and employ a variety of archival systems and technologies. The Division Manager will be responsible for overseeing the coordination of projects, staffing decisions, business development and preparing the division for the next generation of professionals. Within a collaborative environment, the person will be expected to exhibit leadership and vision in preservation/digitization, research, use of archival resources, and adoption of advancing technologies. This position involves communication and interaction with clients in a variety of settings and requires that one enjoy working with a diverse set of professionals and clientele.
Responsibilities will include
• administration of the Information & Archival Services Division
• collaboration with Winthrop colleagues to provide professional archival services to existing clients and complete projects and consulting engagements in accord with signed contracts
• coordination of project staffing
• working with Winthrop colleagues to establish policies and procedures that will provide quality results and maintain positive relationships with clients
• engaging new clients and preparation of proposals
• working with Financial Manager, develop budgeting guidelines and sustained profitability plan
• working with Winthrop colleagues to develop new services that have potential to expand the scope of client work and Winthrop employees’ professional capabilities and opportunities
• maintaining positive relationships with professional associations such as SAA, MARAC, MAC, NW Archivists, NEA, and the Archivists Round Table of Metropolitan New York
• collaborating with the Managing Director and Board over a two-year period to accomplish a successful transition of the I&AS Division to the next generation of Winthrop professionals.
The successful candidate will possess either a significant portion of the skill set identified below or evidence of an ability to cultivate the needed aspects of the skill set. It is expected that the successful candidate will be dedicated to high quality professional work, ethics, collaboration with fellow employees, can demonstrate excellent communication skills, and has or is eager to develop an entrepreneurial spirit.
Knowledge, Experience, Skills Required
• Significant experience with archives, management of archival resources, digital assets and their use
• Proven time-management skills and capacity for planning, multi-tasking, coordinating with others, and completion of archives projects on time and on budget
• Experience with project budgeting
• Strong written and oral communications skills
• Ability to collaborate with other professionals
• Entrepreneurial ‘spirit’ including ability to evaluate and respond promptly and creatively to circumstances
• Attentive, respectful listening and responsiveness to others
• Familiarity with business/economic, cultural, political, and/or educational history
• Ability to articulate the purpose(s), relevance, and value of archival initiatives in a variety of corporate, organizational, and institutional settings
• Experience with electronic records, digital formats, and digital assets management applications
• Record of active participation in professional associations including Society of American Archivists and at least one regional professional organization
Other Useful Capabilities and Professional Skills
• Experience in corporate and/or organization archives
• Web and social media applications and outreach uses of archival resources
• Familiarity with records management fundamentals
• Bachelor’s degree in History preferred
• Master’s degree in archives management or MLIS or MA/MS with certificate in archives management
Salary and Benefits
Compensation commensurate with experience. Competitive benefits package. The position is full time.
Deadlines and Application
Review of applications will commence on the 23rd September 2013, and continue until the position is filled. To apply, send the following to The Winthrop Group’s Search Committee, care of Edson Womble Business Manager at email@example.com.
• Cover letter explaining interest in the position and strengths you would bring to The Winthrop Group
• Names, phone numbers, and e-mail addresses of no fewer than three references.
Go to WinthropGroup.com for the complete listing.