Job Postings

Current Openings

Full Position Descriptions

Paid internship - Archive Metadata Intern

(April 20, 2014)

Summer Internship - Archive Metadata Intern

A New York based real estate development company is seeking a candidate
for their summer internship program. The internship runs from June 2 to
August 8, 2014. It is preferable that the candidate is enrolled in the
first year of an MSLIS program (and not graduating in May) and has a keen
interest in digital archives. Candidate should have demonstrated
experience in metadata management and creation, specific to the real
estate/architecture industry. Duties will involve adding metadata to
visual assets for a historical repository.

This internship program will include tours of company’s sites (both
in-construction and completed); an Executive Speakers Series; and
networking lunches and events. A stipend is offered for this internship.

• Enrolled in an MSLIS program, preferably first year
• Demonstrated archival work and metadata entry
• Experience working with DAM systems
• Accuracy and attention to detail
• Excellent organization and time management skills
• Professional work attire

• Dates: June 2 to August 8, 2014
• Location: New York City
• Stipend Offered

Please respond with both a resume and a cover letter detailing your
experience and why you would be a good fit for this position.

Please only use the following email address:

Museum of the City of New York - Ephermera Collection - Internship

(April 18, 2014)

Archival Internship
Museum of the City of New York - Ephemera Collections

The Museum of the City of New York seeks student interns to work in conjunction with a project to process, catalog, digitize, and rehouse the Ephemera Collections of the Museum of the City of New York. The interns will work alongside one part-time project employee and the Museum’s Manuscripts and Reference Archivist to process over 6,500 objects in order to prepare them for digitization. Tasks include, but are not limited to conducting condition assessments, recording dimensions and locations, and re-housing. Interns will be trained by the Project Manager, and have the opportunity to become familiar with the Cataloging Cultural Objects (CCO) data content standard, gain experience in object handling, and obtain first-hand knowledge of the steps involved in a large digitization process. Interns will also create complete catalog records with descriptive and physical metadata for those objects excluded from the digitization process that will not be accessible to the pub lic, but only internally, to Museum staff.

Appropriate candidates will be currently enrolled in Master’s program in Information and Library Science, with at least some coursework in archival studies. Preferred skills and qualifications include previous coursework working with cultural objects; familiarity to CCO data content standard; knowledge or demonstrated interest in New York City history; exposure to collections management systems such as ARGUS, PastPerfect, or TMS; and experience handling fragile objects.

The Internship requires a minimum commitment of two full days a week (7 hours), scheduled during the Monday - Friday workweek for the duration of a semester; however, students with an interest in working with the Theater Collection may have the opportunity to structure those two days to include work with both collections. Internships are unpaid. Preference will be given to students completing the internship for course credit.

To apply: Please send a cover letter and resume to Lindsay Turley, Manuscripts and Reference Archivist, via email at

Founded in 1923 as a private, non-profit corporation, the Museum connects the past, present, and future of New York City. It celebrates and interprets the city, educating the public about its distinctive character, especially its heritage of diversity, opportunity, and perpetual transformation. It serves the public through exhibitions, school and public programs, publications, and collections. The Museum of the City of New York is an Equal Opportunity Employer.

Museum of the City of New York - Theater Collection - Internship

(April 18, 2014)

Archival Internship
Museum of the City of New York – Theater Collection

The Museum of the City of New York seeks graduate student interns to work on various Theater Collection projects currently underway including object cataloging, re-housing, and digitization. Interns will work alongside one part-time project employee and the Museum’s Theater Collections Archivist. Tasks include, but are not limited to conducting condition assessments, recording physical metadata such as dimensions and locations, and re-housing objects. Interns will become familiar with the Cataloging Cultural Objects (CCO) data content standard, gain experience in object handling, and obtain first-hand knowledge of the steps involved in a large digitization process.

Appropriate candidates will be currently enrolled in Master’s program in Information and Library Science, with at least some coursework in archival studies. Preferred skills and qualifications include previous coursework working with cultural objects; familiarity to CCO data content standard; knowledge or demonstrated interest in theater history; exposure to collections management systems such as ARGUS, PastPerfect, or TMS; and experience handling fragile objects.

The Internship requires a minimum commitment of two full days a week (7 hours), scheduled during the Monday - Friday workweek for the duration of the summer term (June and July); however, students with an interest in working with the Manuscripts and Ephemera Collection may have the opportunity to structure those two days to include work with both collections. Internships are unpaid. Preference will be given to students completing the internship for course credit.

To apply: Please send a cover letter and resume to Morgen Stevens-Garmon, Theater Collections Archivist via email at

Founded in 1923 as a private, non-profit corporation, the Museum connects the past, present, and future of New York City. It celebrates and interprets the city, educating the public about its distinctive character, especially its heritage of diversity, opportunity, and perpetual transformation. It serves the public through exhibitions, school and public programs, publications, and collections. The Museum of the City of New York is an Equal Opportunity Employer.

The Granger Collection - Picture Library Assistant

(April 14, 2014)

Historical picture library in downtown Brooklyn seeks a part-time picture library assistant who is highly motivated, detail-oriented and exceptionally organized. This is a flexible position with a variety of duties, including cataloging images into our database, preparing images for scanning and conducting picture research on behalf of clients. Visual literacy and a strong knowledge of world history is highly desirable.

Duties include:
• Create original catalogue records and metadata for images
• Prepare images for scanning and entry into database
• Help maintain organization of metadata library
• In-depth picture research
• Work with clients to source historic images for educational, editorial and publicity publications
• Scan and retouch images with Photoshop as needed

• Strong knowledge of world history
• Strong writing skills
• Proficiency in Windows and Photoshop
• Foreign language skills a plus
• Photo agency experience a plus
• MLS or similar degree preferred

Flexible schedule, up to 30 hours a week. Perfect for recent grads or MLS students. Send résumé and cover letter to with the subject "Picture Library Assistant." No calls, please.

Library Association of the City of University of New York - Archivist

(April 9, 2014)

The Library Association of the City University of New York in order to formalize the organizational records of this organization founded on March 17, 1939, will hire an archivist to integrate records of the organization into the existing file structure and to revise and expand the existing collection finding aid. This effort is to enable this organization to uncover information related to its history. These records housed at the Archives of The City College of New York constitute 60 linear feet. The individual will report to Professor Sydney Van Nort, Chief of the Division of Archives and Special Collections at The City College of New York.

This is a temporary entry-level position suitable for those who have recently obtained a Master’s degree with an Archival Concentration (MLS, MLIS, or MA in history) and/or who have 1-2 years processing archival collections. This individual should have knowledge of archival theory, methodology, and practice; and knowledge of archival descriptive standards; and demonstrated experience with Microsoft Office and Archivist’s Toolkit. The position will remain open until filled. Salary is $3,500.00 OR $38.91 per hour for 90 hours.

To apply, please send resume and cover letter to

CUNY TV - Assistant Archivist

(March 23, 2014)

Position Description

CUNY TV seeks an enthusiastic, highly organized, archive professional to support collection management and preservation activities under the direction of the archivist of CUNY TV. Current preservation projects include a focus on U-Matic, Betacam SP, born-digital television production material, 1/4″ audio, typewritten scripts, and personal papers.

Responsibilities include coordinating the preparation, organization, and rehousing of materials held at CUNY TV and its offsite facilities; coordinating cataloging and inventory initiatives; supporting reference and access requests to the collections; managing preservation projects; performing quality assurance and processing on digital media; and promoting the collection.


Graduate level studies in Archival Science or Library and Information Science. Experience working on digitization projects; experience with legacy audiovisual formats; good communication and interpersonal skills; knowledge of best standards for digital capture, description, and preservation; active interest in emerging digital technologies; proven record of successful project management and working in a team environment.

Salary is based on qualifications & experience.

To apply, send a letter of interest and resume via email to dave [at]

Adelphi University - Assistant University Archivist and Special Collections Librarian

(March 17, 2014)

TITLE: Assistant University Archivist and Special Collections Librarian
(Assistant Professor)
Begin date: 9/1/14

University Archives and Special Collections (UASC) is comprised of two distinct collections--the official archives of the University, in multiple formats, and some 30 distinctive special collections in a variety of different subjects

RESPONSIBILITIES: Reporting to the Dean of Libraries through the University Archivist and Special Collections Librarian, the Assistant University Archivist and Special Collections Librarian is responsible for a wide range of departmental activities and participates in other commonly shared responsibilities of the Library Faculty.

Primary Responsibilities:
--Participate in all aspects of processing archival materials in all formats, including digital formats (and including surveying, appraising, acquiring, accessioning, arranging, preserving, and describing records).
--Develop and manage digitization projects (including the Archives and Special Collections Digital Library), including the identification of possible potential third party vendors.
--Develop and maintain websites for Archives and Special Collections.
--Create web-based finding aids.
--Assist in the selection and processing of Special Collections materials.
--Respond to reference and research inquiries.
--Assist in the development of programs and exhibits that promote the objectives and contribute to the vision and mission of the library and University .
--Assist in training and supervising part-time staff and student employees.
--Assists in promoting the use of primary resources within University courses and research

Other Responsibilities:
Collection development and liaison responsibilities for one or more schools or departments. Participation in the Libraries' information literacy program. Provision of services at Swirbul Library's main reference desk including evenings and weekends. Service on University and Library committees. Participation in professional associations and activities. Participation in scholarly activities including research and publishing required for reappointment and tenure.

QUALIFICATIONS: This is a tenure-track library faculty position. Applicants must hold a master's degree from an ALA accredited school of library/ information science, preferably with a concentration in archives or some advanced training in archives, manuscripts, and special collections. A second post-baccalaureate degree or similar proof of advanced study is required for tenure. The successful candidate will also be expected to possess: (a) experience in an archives or special collections environment, (b) knowledge of archival principles and practices, (c) appropriate technical skills and knowledge including current metadata schemes and standards, (d) excellent communication and interpersonal skills, (e) the ability to work effectively in a collegial environment, (f) evidence of ability to meet criteria for promotion and tenure. Other desirable qualifications include: (a) experience with digitization projects, archival database management systems (ContentDM and Ar chivist’s Toolkit) and website construction, (b) experience with records retention policies and schedules, preservation techniques, exhibits, and writing grant proposals (c) Familiarity with basic preservation and conservation standards for archival and rare books collections

UNIVERSITY AND LIBRARY PROFILE: Adelphi University, chartered in 1896, was the first institution of higher education for liberal arts and sciences on Long Island. The Libraries serve the University’s 8,400 students who are enrolled on the main Garden City campus and locations in Manhattan, Hudson Valley, and Hauppauge. For more information visit and

SALARY AND BENEFITS: Salary is competitive and dependent upon qualifications and experience. 195 day work year and 5 off-campus research release days as per the Collective Bargaining Agreement. Excellent benefits, including TIAA/CREF and alternative 403 (b) retirement plans.

APPLICATION INFORMATION: Position available immediately. Screening of applications will begin on April 2014 but will be accepted until the position is filled. Please apply online with a letter of interest, current CV, and contact information for three references at

Wildlife Conservation Society - Internship

(March 17, 2014)

Wildlife Conservation Society
Internship Description

Department: Library & Archives, Bronx Zoo
Title: Archives Processing Intern, Summer 2014
Number of openings: 2
Reports To: Director, Library & Archives Department
Duration: Between May 19, 2014 - August 29, 2014
Schedule: Hours must be scheduled between Monday - Friday
Hours: 8 hours a week, scheduled between 9:00am – 5:00pm, for a total minimum of 100 hours
Application deadline: April 18, 2014

The Wildlife Conservation Society Archives (located at the Bronx Zoo) is currently accepting applications for an archival processing internship from graduate students preparing for careers in libraries, archives, or related cultural institutions.

Under the guidance of the WCS Processing Archivist, the Archives Processing Intern will gain experience in various components of archival processing and description. Projects include surveying, arranging, and describing archival collections; entering data into an archival management system; and creating EAD finding aids.

While WCS Archives internships are unpaid, we are happy to work with academic institutions so that students can get academic credit for their internship. Interns should be able to commit at least 100 hours to the internship. Interns must schedule their hours Monday through Friday, 9-5.


Responsibilities and experience to be gained include but are not limited to:

• surveying, arranging, and describing an archival collection
• entering data into an archival management system
• creating EAD finding aids
• documenting their work with one or more posts for Wild Things, the WCS Archives Blog


• enrollment in or recent completion of graduate program in library science, museum studies, or a related field

How to apply

Interested individuals should submit a resume and a cover letter describing what they hope to bring to the internship and gain from the experience. Please email your resume and cover letter to Please indicate “Archives Processing Intern, Summer 2014” in the subject of your email.

About the organization

Founded in 1895 as the New York Zoological Society, the Wildlife Conservation Society is committed to saving wildlife and wild places worldwide. This initiative is carried out through science, global conservation, education, and the management of the world’s largest system of urban wildlife parks, led by the flagship Bronx Zoo. Documenting the history of this work, the WCS Archives includes records related to the histories of the Bronx Zoo, the New York Aquarium, international field work projects, and other WCS institutions and activities.

The National Archivist at New York City - Internships

(March 11, 2014)

The National Archives at New York City holds records created by federal agencies in New Jersey, New York, Puerto Rico, and the U.S. Virgin Islands. The office is responsible for protecting and providing access to more than 140,000 cubic feet of records stored at its office in the Alexander Hamilton U.S. Custom House at Bowling Green in the Financial District of Manhattan, and at three off-site locations. Internships provide excellent exposure to the profession through the basic internships and more practical application of theory through advanced internships.

The following unpaid internship opportunities are available at the National Archives at New York City this summer:

1. Basic Internship – Standardization of finding aids and Holdings Inventory
Improve access to primary source records by assisting Archivist in standardizing available finding aids and preparing content for inclusion in the Online Public Access (OPA) catalog. Students will perform data entry assignments and gain valuable experience in an archives.

2. Intermediate Internship – Case File Processing and Digitization
Interns will follow a manual to process case files from the U.S. District Courts, prepare descriptive information for inclusion the Online Public Access (OPA) catalog, and prepare digital surrogates of originals to provide immediate access for researchers.

3. Advanced Internship – Processing New Accessions
Using processing guidance, interns will develop a processing plan for records recently acquired by the National Archives at New York City. The intern will create a finding aid to the material and an entry in the Online Public Access (OPA) catalog, as well as create a preservation assessment of the material and suggestions

Qualifications: Applicants must be U.S. Citizens and currently enrolled at an accredited educational institute pursuing a degree in library science, archival studies, history, or a related field. Students must be in good academic standing and your qualifications must match the requirements of the internship project. For the Advanced Internship, students must have at least one year completed in a library science or archival studies program.

Preferred skills: Successful applicants must be effective in oral and written communication, as well as be detail oriented and self-motivated. Students will be given clear objectives and must be able to work independently. Skilled with Microsoft Office, particularly Excel and Access.

To apply, please send your cover letter including the appropriate internship level to consider the application for, resume, and completed Volunteer Service Application in one packet to:
Internship Coordinator
National Archives at New York City
1 Bowling Green, Room 328
New York, NY 10004

Or as a PDF to

Deadline: April 1, 2014

The Winthrop Group - Lead Corporate Archivist

March 10, 2014

Position Title Lead Corporate Archivist

Greater Philadelphia Area
The Winthrop Group, Inc. has an immediate opening for a Lead Corporate Archivist. The position is a two-year contract position. Extension possible.

Supervises Associate Corporate Archivist; Archives Technician

Essential Duties
Evaluation of corporation’s extant archival collections and development of Archives’ collecting policy and procedures
Development, management and implementation of short- and long-term plans and policies for Corporate Archives work and activities
Prioritization of Archives’ functions and work in accord with approved goals and objectives
Implementation of plan for identification and capture of corporate assets in all formats appropriate for archival retention
Ensuring preservation of archival resources
Providing client staff access and research support related to the Archives’ collections and information resources
Management of Archives’ staff
Development, in collaboration with IT, of digital functionality needed for archival preservation and access
Collaboration with Corporate Communications to develop awareness of and educate community regarding Archives and its services
Assessment of outcomes and adjustment of Archives plans and budgets to respond to corporate priorities
Reporting to Project Manager concerning the Archives’ work and advancement
Consulting with Project Manager to help ensure results
Implementation of work plans that support continuing development of Archives and its services
Communications and outreach

Position Summary
Manages and sustains Archives functions and services, and ensures that they meet the requirements of a dynamic organization and its mission
Develops Archives policies and procedures
Collaborates with records and information creators and aggregators and other staff to accomplish identification, appropriate retention and preservation (or retention and disposition)
Administration of archival records of any type/form (paper, analog, digital, electronic, moving image, sound, and photographic)
Maintains securely and in sustainable formats archival records that document the organization, its legal, fiscal, strategic management, and client services and products
Ensures timely preparation of inventories, guides, and other retrieval aids in accord with accepted archival standards
Provides access to archival resources and reference services
Implements adopted confidentiality requirements and access restrictions
Assists in ensuring protection of intellectual property rights.

For all related functions:
Supervises staff and/or vendors, as appropriate
Maintains communication with management and staff
Prepares reports on statistics and performance metrics

MA in Archives Management or in Information & Library Science with archives management focus, or other graduate degree with Certificate in Archival Studies or ACA certification
Minimum of 5 years archives experience
Corporate archives experience essential, corporate records management familiarity useful
Experience supervising qualified professionals
Demonstrated capability for management of concurrent multiple projects
Minimum of 2 years digital asset management experience or comparable; familiarity with metadata creation, and user rights management
Excellent written and oral communications skills
Social media and other outreach experience desirable

Please send cover letter, resume and three references to Sylvia Kollar at

The Department of Environmental Protection - Archive Manager

(February 28, 2014)

The Department of Environmental Protection is the largest municipal water and wastewater utility in the nation with a history dating back over 175 years. The selected candidate will join the Records and Archives Management unit, with primary responsibilities for activities that support the DEP Archive program and its important historical collections, including the development of the New York City water system. The Archive Manager will oversee the day-to-day operations of the physical archive including procurement of supplies/equipment and monitoring of the physical space; assist to develop and execute project plans for processing new records and records backlogs; perform research to support agency projects and outside researchers; digitize records; share in the recruitment, training and supervision of student workers; assist to plan and execute special projects as required; promote the preservation of agency and city records.

To see the full job description, click on the link below and search by Job ID 144958. (
You must apply through the NYC Careers website in order to be considered for this position.

Office is located on the east side of Midtown Manhattan.

Position will remain open until filled.

The Murie Center - Contract Archivist

(February 28, 2014)

The Murie Center seeks a qualified archivist to work on an important historical collection at our small conservation nonprofit whose mission is: Bringing people together to inspire action that preserves nature.

The preferred contract is for 5 months starting on or around May 1, 2014 and ending on or around October 1, 2014, with potential to continue seasonally in subsequent years. Compensation for the 2014 season will be based on qualifications. Housing is possible on-site at the rustic Murie Ranch, a national historic landmark, in Grand Teton National Park, Moose, Wyoming. Additionally, for candidates based in the local area not requiring housing, a year-round, part-time arrangement can be negotiated.

The archivist will be responsible for all aspects of archives management, including appraising, accessioning, processing, arrangement and description, reference, and outreach. Among other duties, the position will include collaboration with partner historical agencies and National Park Service staff to contribute to promotion for the 50th Anniversary of the signing of the 1964 Wilderness Act.

Required Qualifications:
• Master's degree with concentration in archives/history.
• Minimum of three years’ experience in archives.
• Thorough understanding of digital preservation issues and archival description.
• Knowledge of archival preservation practices.
• Knowledge of copyright law and issues pertaining to digitization and use of manuscript and photograph collections.
• Knowledge of digitization best-practices and metadata management.
• Excellent written and oral communication skills; ability to present and share ideas clearly and effectively.
• Intermediate to advanced skills in Past Perfect, and Microsoft Office products.

Major Duties and Responsibilities:
• Handling all requests for information and materials related to historical research.
• Maintaining the collections and making materials available for research.
• Indexing, processing and cataloging materials.
• Accepting, receiving and documenting all gifts, and donations of archival materials.
• Assisting Murie Center staff with historical research and materials needed for exhibits, programs, publications, etc.
• Supervising of a potential paid intern.
• Assisting with and/or organizing and implementing programs and exhibitions pertaining to the history of the Muries and the conservation movement.
• Researching and writing grants for the Archives.

To apply for the position, please submit a cover letter expressing your interest along with a current résumé to: When submitting your application, note “Contract Archivist” in the subject heading of your email. Applications are due by March 10, 2014

Brooklyn Navy Yard Development Corporation - Records Management Assistant (Part-time)

(February 26, 2014)

The Brooklyn Navy Yard Development Corporation (BNYDC) is the private not-for-profit that manages the Brooklyn Navy Yard on behalf of its owner, the City of New York. BNYDC's mission is to promote local economic development and job creation, develop underutilized areas and oversee modernization of the Yard’s infrastructure. BNYDC provides access to archival and artifact collections through the Brooklyn Navy Yard Center at BLDG 92.

The Records Management Assistant is a part-time position and works with the Assistant Director for Records Management and Archives to implement the complete life cycle management of BNYDC records, from creation to disposal or determination of permanent value.

Specific Responsibilities Include:

Conduct a records inventory.

Assist in developing a Records Retention Schedule for unscheduled records.

Review closed capital construction project files for completeness.

Based on records management policies and procedures, determine which of currently stored documents can be discarded, and implement procedures to discard them.

Assist with the consolidation and relocation of Records Management and Archive operations and physical collocation of services into one 1300 sq ft room.

Other records management and archives tasks as assigned.


Experience and knowledge of records management principles and best practices (i.e. graduate work in library and information science, records management, or archives)

Experience maintaining custom databases

Experience using Microsoft Office products (MS Word, Excel, Access)

Ability to work both collaboratively and independently

Ability to meet deadlines, take initiative and multi-task

Excellent verbal and written interpersonal communication skills

Attention to detail

Ability to lift and/or move 40lb boxes.

E-mail cover letter and resume to

NYC Department of Environmental Protection - Interns

(February 26, 2014)

Repository Description: The DEP Archives is responsible for historical records documenting the development and operation of New York City’s immense water supply and distribution system. Not only are these records historically important to engineering, science, and New York City, but they are also critical to the continuing operation of the NYC water supply system. This is a great opportunity to work with vitally important archival records and to gain real-world knowledge of managing records in local government.

Internship Descriptions:

1. Archives Digitization Intern: Job ID 2014-1349: The selected candidate will support the implementation of a new digital asset management system. Projects potentially include digitizing records (photos and oversized drawings), metadata creation and supplementation, migrating digital files and uploading files and metadata to the system. Other responsibilities may include assisting with group processing projects, creating social media items based on historical photos, and conducting research for user requests.

2. Archival Processing Intern: Job ID 2014-1348. The selected candidate will inventory archival collections (drawings, photography, publications, and/or textural records) relating to the planning and construction of the New York City water supply. Many of these collections have been partially inventoried and are a high priority for research. Other responsibilities may include digitizing/copying collections, assisting with projects to support digital collections, creating social media items based on historical photos, and conducting research for user requests.

Qualifications: Student must currently be enrolled at a college/university at the graduate level pursuing a degree in library science, archival studies, history, or a related field. Student must have at least a 2.5GPA (on a 4.0 scale). Projects may entail standing for long periods of time and lifting and moving boxes of records.

Preferred Skills: Interest in local history, government or engineering. Strong written and verbal communication skills, excellent organizational and planning skills, detail-oriented, self-motivated and able to work well following a written project plan with minimal supervision. Proficient in full Microsoft Office suite of applications, particularly Excel. For digitization projects previous experience working with a digital asset management system, Adobe Photoshop and Acrobat, applying metadata, or digitizing collections a plus.

Compensation: Interns will be paid $14.30 an hour; we are looking for a full-time commitment (Monday – Friday, 9 – 5). Internships are 10 weeks and run from June 2 through August 8; interns must be able to commit for the full duration of the internship. These dates include an orientation and a final presentation to the Commissioner.

To apply: In order to be eligible you must apply through the New York City website: (We are internship listings “2014-1348 and 2014-1349”). Please include cover letter and resume – applicants who do not include cover letter clearly stating their qualifications and why they are interested in position will not be considered. The deadline for submissions is April 4th at 5pm. If you have any questions please contact

The Icahn School of Medicine at Mount Sinai - Records Analyst

(February 25, 2014)

The Icahn School of Medicine at Mount Sinai in New York City is adding to its Records Management program and has posted the following job announcement for a Records Analyst position.

Electronic resumes, etc. may be sent to: Please send paper letters and resumes to this address:

Archives & Records Management
Box 1102
Mount Sinai Medical Center
1 Gustave L. Levy Place
New York, NY 10029-6574

Please note that it is against Mount Sinai policy to post salary ranges online for administrative positions.

Department: Academic Informatics &Technology, IT
Icahn School of Medicine at Mount Sinai
Functional Title: Records Analyst
HR Title: Operations Coordinator

Role Summary

Reporting to the Director, Archives and Records Management, the Records Analyst is responsible for managing the records of The Mount Sinai Medical Center that are stored off-site with third-party vendors. The Records Analyst also works under the guidance of the Records Manager to perform the routine operations of the Records Management Program across the Medical Center and its constituent parts.

Duties and Responsibilities

1. Oversee activities related to the storage of records at off-site vendors:
- Ensure that records management policies and procedures are followed by departments sending records off-site;
- Review and maintain procedures relating to off-site storage;
- Administer access to third-party vendor online tools;
- Manage operational relationships with third-party off-site storage vendors and serve as an intermediary for Mount Sinai departments when necessary.
2. Provide continuing guidance and training to Mount Sinai departments and staff relating to records management.
3. Administer review and disposition of records in compliance with RM program policy.
4. Assist Records Manager in updating and maintaining records retention schedules in database and online.
5. Maintain metrics gathered about Records Management Program.
6. Maintain the departmental web page.
7. Assist Records Manager in developing procedures and strategies for the management of electronic records.
8. Other responsibilities as assigned.

Minimum Education

1. Bachelor’s degree from an accredited college. Preferred coursework in records management, information technology, business law and/or business management.
2. At least 5 years’ experience in a business environment. Experience in health care environment strongly preferred. Experience in records management preferred.

Minimum Computer Skills

1. Strong knowledge of Microsoft Office, especially Excel; html proficiency; experience with Adobe Dreamweaver preferred.
2. Experience with or knowledge about IT infrastructure and/or enterprise content management systems preferred.
3. Other skills as necessary for the position.

General Skills

• Excellent knowledge of the role of technology in records management
• Excellent oral and written communication, organizational, and planning skills
• Excellent interpersonal skills, with ability to work independently and as a member of a team
• Possess the ability to work with staff from all parts and levels of the organization
• Excellent ability to multi-task, keeping priorities aligned
• Excellent ability to train staff at many levels of responsibility
• Excellent customer service and support skills
• Must be able to lift record boxes of up to 30 lbs

Bronx Community College - Technology Services Librarian & Archivist (Assistant Professor)

(February 25, 2014)

Bronx Community College is looking for a Technology Services Librarian & Archivist (Assistant ProfesorSupports the college library with effective teaming in the Technology Services area to continuously improve library technological infrastructure and services ensuring efficient and effective access to digital resources. Is also responsible for the management and administration of the Bronx Community College Library's Archives and Special Collections. Provides in-depth consultation with students and faculty and collaboration for the ongoing improvement of instructional programs and practices. Pursues an active scholarly agenda, performs supervisory duties as needed, and participates in college-and university-wide programs and committees as assigned.

Minimum Qualifications:

Master's in Library Science (MLS), Master's in Library Information Studies (MLIS), or closely related discipline from an ALA-accredited institution, with a second graduate degree required. Also required is the ability to work with others for the good of the institution.

Preferred Qualifications:

Computer Science or Information Systems degree status, minimum BS
Experience with academic library information and web systems
Archival degree status or certification
Experience in academic, research, and special or archives collections
Ability to direct and lead the processing of manuscripts, artifact, photo, and material culture collections with adherence to the Society of American Archivists standards

To view complete vacancy notice and apply online, access the CUNY website at navigating to the following links: "Employment", "Search for job listings", Job ID # 10137. Please attach resume, cover letter, and the names, addresses, and telephone numbers of three professional references. Please upload all documents as one file. Please do not include any other documentation.

The Museum of Modern Art - Project Assistant Archivist

(February 23, 2014)

The Museum of Modern Art is currently seeking a Project Assistant Archivist to complete the processing of the Avalanche Magazine Archives. Processing the collection entails appraising and organizing the materials, which include correspondence, artist research, audio interviews, magazine page mockups, and photographs, among other materials. Descriptive information will then be assembled to create an electronic finding aid.

This is a grant funded position that is expected to last for 6 months. Specific responsibilities, following professional archival standards, are as follows:

- Surveys the collection. Conducts preliminary research on the materials. Drafts a processing plan, in conjunction with Museum Archives staff.

- Determines and acquires necessary archival supplies. Performs simple preservation tasks. Implements necessary conservation measures.

- Compiles and revises existing descriptions of the material.

- Re-files and re-boxes the collection in acid-free housing.

- Writes and encodes detailed finding aid including information on context and related collections as well as description of the material.

We require an archivist with solid experience, who can work independently. The archivist must possess a Bachelor’s degree in art history, a Master’s degree in art history plus a Master’s degree in archival science, a Master’s of Information Science with an archives concentration, or a Certificate in archival studies strongly preferred. One to three years experience processing archival collections according to standard archival procedures and research in art history is also required. Strong verbal and written communication skills. Computer literacy and knowledge of Encoded Archival Description (EAD). Demonstrated knowledge of contemporary art, art historical reference sources, and other related research materials is also required.

Please submit resume and cover letter, which must include salary requirements, to Please reference the position title in the subject line.

The Museum of Modern Art is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.

David Webb - Internship

(February 17, 2014)

David Webb Archives Internship

David Webb, an important American jewelry company founded in 1948, is looking for an archives intern possessing a passion for jewelry and keen organizational and office skills. An attention to detail, and an innate desire to get things right, are must-have qualities. If you love jewelry and are very good at organizing materials, then this is an ideal position.

The archive consists of some 40,000 drawings by David Webb himself, including client renderings, as well as company production records, and ephemera documenting David Webb in the fashion press and news.

This part-time position is available to graduate-level students, who are enrolled in an arts program. Undergraduate students with strong references will be considered.

Availability: asap
Hours: 3-5 days/week. Hours and days are flexible, though we are looking for someone who can work at least 3 hours/day.
Period of internship: to be discussed, but a minimum of three months’ availability is needed. For the right person, this might lead to a full-time position.
Compensation: $12/hour

Sort and catalogue production photos of jewelry by category
Create master production record files
Organize news clips over the course of many decades
Sort and catalogue current magazine editorial and press
Process backlogged archival material
Help conduct research in the archives as directed
Prepare scans, make spreadsheets, create digital database
Be available as needed to other departments

Skills required:
Knowledge of basic archiving skills
Editorial skills, including clear writing and proper use of punctuation and grammar
Strong organizational skills
Knowledge of: Excel, Power Point, Photoshop, scanning, creating databases, and other software applications
Familiarity with handling original artundefinedvery important
Strong problem-solving skills
Ability to follow instruction and to work alone on projects
An independent mind but a team player
The ideal candidate should possess more than a cursory knowledge of jewelry

Your submission should include:
Cover letter, including when you are available to start
Current resume, in PDF form or word doc
References, minimum of 2, with contact information

Apply to:
Ruth Peltason

The Frick Art Reference Library - Internship

(February 11, 2014)

The Frick Art Reference Library is now accepting applications for one Archives Department Intern for summer 2014. Established in 1997, the Archives' mission is to preserve and document the rich history of The Frick Collection and Frick Art Reference Library, the Frick family, and scholarship in art, and to make these historical records available to staff and outside researchers. Resources chiefly include records created by the Collection and the Library at their founding and in the normal course of business and manuscript materials acquired by the Library relating to the history of art.

The Archives Department Internship is open to students enrolled in ALA-accredited master’s programs in library and information studies, specializing in archives. The intern will assist with processing institutional and/or manuscript collections and create finding aids using Archivists’ Toolkit.

The program includes guided visits to NYC galleries, museums, and auction houses. Academic credit may be arranged for interns at their schools’ discretion. The preferred intern schedule is two to three days per week (preferably Tuesday-Thursday), June-August.

All internships are unpaid, and applicants are responsible for their own housing and travel arrangements.

Please note that eligibility and application instructions may vary from one museum department to another and that multiple applications cannot be accepted; please apply to only one department per season. All internship applications must be submitted via e-mail.

• Please title the subject of your e-mail: Archives Intern – Summer 2014

• Please write a cover letter in the e-mail body that includes:

* Your reasons for applying to The Frick Collection
* Your contact information
* The names, professional affiliations, and telephone numbers of one professor and one employer who may be contacted as references.

• Please attach your résumé as a PDF.

• Please e-mail your completed application to Chief of Archives and Records Management, at Include “Archives Department” in the subject line of your email.

All internship applications for summer 2014 must be received no later than March 14, 2014. No phone calls, please. Selected candidates will be contacted for interviews, and applicants will be notified by mid-late April.

The Columbia University Libraries - Project Archivist

(Janurary 22, 2014)

The Columbia University Libraries seek a Project Archivist to archive film programs, and ephemera from the Makino Mamoru Collection on East Asian Film and to complete an online finding aid for the entire collection.

Material processing will follow standard practice using the Society of American Archivists’ Arranging and Describing Archives and Manuscripts (2005), Describing Archives: A Content Standard (2004), as well as Columbia’s local practices. The archivist will follow the arrangement of the collection drafted by the previous archivist who worked on the parts processed to date, will conduct relevant research on the programs, evaluate their organization in the arrangement, perform physical processing and preparation for our offsite storage facility by coordinating the transfer of boxes, provide reference services, and perform outreach, including writing blog posts, updating the web page, giving presentations, cooperating on public programs, train and supervise one or two graduate student helper(s), and create a standard MARC record and finding aid using EAD following the RLG Best Practice Guidelines for Encoded Archival Description (2002).

This is a temporary grant-funded 18-month appointment with the possibility of extension with a proposed start date of April 1, 2014. The appointment can be for a 9, 10 or 11-month appointment but the project must be completed by the grant’s end date of December 31, 2016.

Minimum qualifications:
- MLS or MA in Archival Management or equivalent
- Thorough knowledge of archival standards
- Advanced ability to read and write Japanese and strong verbal skills in Japanese
- Strong verbal and written communication skills
- Ability to work efficiently and meet project goals and deadlines

Preferred qualifications:
- Advanced degree in an East Asian Studies discipline
- Familiarity with Japanese and East Asian Film Studies
- Experience managing archival digital projects
- Knowledge of research processes in archival sources
- Familiarity with cataloging principles

For immediate consideration please apply on-line at:

The C.V. Starr East Asian Library is one of the major collections for the study of East Asia in the United States with over 1 million volumes/pieces of Chinese, Japanese, Korean, Tibetan, and Western language materials and over 8,500 periodical titles.

One of the world's leading research universities, Columbia provides outstanding opportunities to work and grow in a unique intellectual community. Set in the Morningside Heights academic village, Columbia also presents the unmatched dynamism, diversity and cultural richness of New York City. The University Libraries, grounded in collections of remarkable depth and breadth, are also building extensive electronic resources and services. The Libraries at Columbia are committed to collegiality, professionalism, innovation and leadership.

We offer a salary commensurate with qualifications and experience and excellent benefits.

Columbia University is an Equal Opportunity/Affirmative Action Employer

The University at Albany (SUNY) - Project Archivist

(January 22, 2014)

The University at Albany (State University of New York, Albany, NY) invites applications and nominations for the position of Project Archivist. Reporting to the Head of Special Collections and Archives at the University Libraries, this is a two-year grant-funded position. This position is needed to fulfill the following responsibilities for a Council on Library and Information Resources (CLIR) Cataloging Hidden Special Collections and Archives grant: arrange and describe the manuscript collections according to standard archival practices for DACS, including surveying the collections in order to establish a proposed arrangement; identify media and determine preservation measures; physically reorganize the collection in accordance with the arrangement plan; supervise students; create finding aids and MARC records. 
For the complete vacancy announcement, including qualification requirements, please go to
Application deadline: February 19, 2014
Persons interested in the above position should submit a resume, cover letter, and names of three work-related references (include te lephone number, email address and street address) by e-mail to:

Archivists Round Table of Metropolitan New York, Inc.

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